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HomeMy WebLinkAboutREG 2018-09-17 COMPLETE AGENDA PACKET Tukwila City Council Agenda . \*, . vz. •:* REGULAR MEETING •.• .d, _. k* Lc' ) Councilmembers: •:. Dennis Robertson + Kathy Hougardy ."'I\ - /4/.'- Allan Ekberg, Mayor \N.'--------- David Cline, City Administrator •:. De'Sean Quinn •:. Kate Kruller Verna Seal, Council President •:. Thomas McLeod •:. Zak Idan Monday, September 17, 2018; 7:00 PM • Ord #2588 • Res #1943 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE I ROLL CALL 2. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. CONSENT a. Approval of Minutes: 9/4/18 (Regular Mtg.) AGENDA b. Approval of Vouchers c. A resolution authorizing submission of an application for grant funding Pg.1 assistance for the Chinook Wind Project (#91441202) and a Parks acquisition project (#90930102) to the Washington State Recreation and Conservation Office. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] d. Authorize the Mayor to sign a grant agreement with the Department of Pg.13 Ecology through the Water Quality Financial Assistance Grant Program for the Stormwater Quality Retrofit Project in the amount of S244,375.00. (Funding coming to the City; match of $43,125.00.) [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] e. Authorize the Mayor to sign a Memorandum of Agreement with Pg.31 CenturyLink for the 53rd Avenue South Project (South 144th St. to South 137th St.) in the amount of $91,535.22. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] f. Accept as complete the 2017 Annual Small Drainage Program (contract Pg.51 #17-121) with McCann Construction, Inc.; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $448,471.71). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] g. Authorize the Mayor to sign Amendment No. 2 to contract #17-070 Pg.59 with Otak, Inc., for the Riverton Creek Flap Gate Removal Project in the amount of S37,064.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] h. Authorize the Mayor to sign Supplemental Agreement No. 1 to contract Pg.73 #18-063 with KPG, Inc., for construction management services for the 2018 Annual Small Drainage Program in the amount of $57,480.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/10/18.] (continued...) REGULAR MEETING September 17, 2018 Page 2 4. UNFINISHED Authorize the Mayor to sign an Interagency Agreement with King County Pg.91 BUSINESS for surface water management fee collection and remittance related services. Please refer to 9/10/18 C.O.W.packet. < 5. NEW BUSINESS 6. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.93 d. City Attorney e. Council Analyst - Monthly Report from the Program Management Pg.95 Quality Assurance (PMQA) provider for the Public Safety Plan 7. MISCELLANEOUS 8. EXECUTIVE SESSION — Pending Litigation — Pursuant to RCW 42.30.110(1)(i) — 15 minutes Potential action to follow in the open meeting. 9. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office(206-433-1800 or TukwilaCitvClerk©TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.00v) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS ILA Initiafr ITEM No. /4/ Meeting Date Prepared I.y Mayor's review Council.review 11(31 09/17/18 HH ,--1) 3C. „/<.• ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Resolution for Washington State's Recreation and Conservation Office Funding Grant Application for Chinook Wind Project CXFEGORY Discussion El Motion A, Resolution ID Ordinance El Bid Award El Public Hearing El Other Mtg Date Mtg Date Mtg Date 09/17/18 Mtg Date A1tg Date Mtg Date Mtg Date SPONSOR El Council El Mayor Li HR El DCD E] Finance El Fire 0 IT El P&R El Police IN PIFT SPONSOR'S Washington State's Recreation and Conservation Office (RCO) requires a formal Resolution SUMMARY for submission of a grant application. This resolution will authorize funding assistance for the Chinook Wind Project.This grant requires a 50% City match, or$157,200 and $165,000 is budgeted in surface water funds for 2019. Council is being asked to approve the Resolution for the WA State RCO grant application. REVIEWED BY El COW Mtg. El CA&P Cmte ElF&S Cmte Al Transportation Cmte El Utilities Cmte El Arts Comm. El Parks Comm. Ea Planning Comm. DATE: 09/10/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412 SURFACE WATER(PG 96,PROPOSED 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 (revised after 9/10/18 T.I.C.) Resolution Page 96, Proposed 2019 CIP Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 2 ILA 0 I 0 Man Ekberg,Mayor Public Works Department-Henry Hash,Director INFORMATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Mike Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: September 7, 2017 (revised after 9/10/18 T.I.C.) SUBJECT: Surface Water Funds -Chinook Wind Project No. 91441202 Resolution for RCO Grant Application ISSUE Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO)for a grant application for the Chinook Wind Project. BACKGROUND King County acquired the Chinook Wind site in 2015 and is currently developing the habitat restoration component through their in-lieu fee mitigation program. The City of Tukwila, per City Resolution No. 1856, will accept ownership of the Chinook Wind property in the future. As such, the City desires to develop public use and maintenance access to Chinook Wind, including a trail, trailhead parking, site furnishings, and signage. DISCUSSION The City authorized the submittal of a grant application to the RCO in May 2018 (RCO ALEA grant#18-2023). The RCO requires the applicant submit an Application Authorization Form in the form of a City Resolution. Note that this resolution also includes authorization to submit a Parks acquisition grant to RCO and the Community Development and Neighborhoods Committee is being briefed on that project. FISCAL IMPACT The RCO grant application total is $314,400 and requires a 50% City match, or$157,200. The funds that the City received from the Conservation Futures Tax program cannot be applied as match since it was expended on the Chinook Wind acquisition. RCO funds, if awarded, would become available in July or August 2019. City match will come from budgeted Surface Water funds or other grant sources, if possible. There will be no impact to the City's General Fund. Grant RCO Grant City match Total amount 2019 ALEA grant $ 157,200 $157,200 $314,400 RECOMMENDATION Council is being asked to approve the Resolution authorizing the submission of a grant funding request of $314,400.00 and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments: Draft Resolution Page 96,Proposed 2019-2024 CIP ITVVStorelPW Common$1PW EngIPROJECTS\A-DR Projects\Chinook Wind(91441202)1Grants12018 RCO_ALEAtInfo Memo_Chinook Wind_2019 RCO Grant Resoluton_091118 docx 3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR THE CHINOOK WIND PROJECT (#91441202), AND AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR A PARK ACQUISITION PROJECT 090930102), TO THE RECREATION AND CONSERVATION OFFICE, AS PROVIDED IN RCW 79.105.150, RCW 79A.15.030, VVAC 286-13, AND OTHER APPLICABLE AUTHORITIES. WHEREAS, under the provisions:6f the -AquatIo, Lands Enhancement Account (ALEA), RCW 79.105.150, state grant asaIstenteje,requested to aid in financing the cost of the Chinook Wind projects and, WHEREAS, under the, provisions of the Washington Wildlife and Recreation Program's Outdoor Recreation AccoUnt; RCW 79A.15.030 and WAC 286, state grant assistance is requested to, aid in financing the cost of acquiring and developing a shoreline park at South 116th Street,at the Green-Duwamish River; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Chinook Wind capital improvement project, and acquire and develop a shoreline park, at South 116th Street at the Green-Duwamish River as described in the applications; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1, The Director of Parks and Recreation, Rick Still, and the Habitat Project Manager, Mike Perfetti, are authorized to make formal applications to the Recreation and Conservation Office for grant funding assistance for the two aforementioned projects. Section 2. The City of Tukwila has reviewed the sample project agreement on the Washington State Recreation and Conservation Office's Web site (at www.rco.vva.gov/documents/manuals&forms/SampleProiAoreement.pdf) and authorizes the Mayor to enter into such a project agreement, if funding is awarded. The City Council understands and acknowledges that the project agreement will contain the W:\Word Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP bp Page 1 of 3 5 indemnification (applicable to any sponsor) and waiver of sovereign immunity (applicable to Tribes) and other terms and conditions that are contained in the sample project agreement, and that the sample project agreement may be revised periodically by the Recreation and Conservation Office. The City Council recognizes that such changes might occur prior to the authorized representative signing the actual project agreement, and accepts the responsibility and the presumption that the authorized representative shall have conferred with them as to any such changes before he/she executes the project agreement on behalf of the City of Tukwila and so executes with their authorization. Section 3. Any grant funding assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 4. The City of Tukwila expects their matchinghare of project funding will be derived from City of Tukwila funds and possibly other sources and meets the requirements of WAC 286-13-045. In addition, the City'CORncil understands the City is responsible for supporting all non-cash commitments to this project should they not materialize. Section 5. The City Council acknowledges that if the City receives grant funds managed by the Recreation and Conservation bffiqe, the Recreation and Conservation Office will pay the City on only a reimbursement basi , except for a specially approved advance payment. It is understood that "rpiMbursemeht basis" means the City will only request payment from the Recreation and Conservation Office after it incurs eligible and allowable costs and has paid them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. The Recreation and Conservation Office may approve advance payments in limited circumstances, pursuant to WAC 286-13-070 and the policy outlined in Manual 8, Reimbursements, Section 6. The City of Tukwila acknowledges that any property developed, renovated, enhanced, or restored through grant funding assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. Section 7. The City of Tukwila acknowledges that any property developed, renovated, enhanced, or restored with grant funding assistance from the Recreation and Conservation Funding Board must be dedicated for public purposes and be retained and maintained for perpetuity unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board. Section 8. This application authorization becomes part of the formal applications to the Recreation and Conservation Office for grant funding assistance for the two aforementioned projects. W\Word Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP bjs Page 2 of 3 6 Section 9. The City Council of the City of Tukwila certifies that this application authorization was properly and lawfully adopted following the requirements of the City of Tukwila and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy °Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed.ebyithe City Council: Resolution Number: Rachel B. Turpin, City Attorney WAWord Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP:bis Page 3 of 3 7 8 CITY OFTUKVVLA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Chinook Wind Project No. 81441202 DESCRIPTION: County pumhanedxKoand will re�ore� estuary-' ' with the City. TheVVR1A Q Salmon Recovery Plan recommends oeodng 20*sunao of off-channel habitat within the JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery within the Gmen/DuwamishWatershed. STATUS' Pmp—` pur chased and site cleared by King County in2015 using King ConoewaOonFutu�sand ' King County Mitigation Bank. Site planned to be turned over to Tukwila. KOA|0T.IMPACT: Passive park will require additional maintenance and will include Duwumish Gardens. CDhAK0ENT' Grant funding for construction is from the KC Mitigation Bank. City applied for State RC0 grant nf$138k ' for trail&parking. FINANCIAL Through Estimated (in$O0Cyu) 2017 2018 2819 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 7 9 75 25 116 Land(R&m) 52 125 177 Monitoring 15 15 15 15 15 15 15 105 Conot. Mgmi 20 20 Construction 275 275 TOTALEKPENSES 59 g 215 335 15 15 15 15 15 693 ' FUND SOURCES Awarded Grant 138 138 Proposed Grant 50 137 187 Mitigation Actual 0 Mitigation Expected O CityOpar. Revenue 59 Q 165 80 15 15 15. 15 15 368 TOTAL SOURCES 59 9 215 335 15 15 is 15 15 693 Project LocationSt i IN iNILS12- s3oSt__^`�����__�/^������ � oO/9-eVu4 Capital Improvement Program 96 ~/ 10 � � LA, rt M1A4 +4 , , ,•,,i , , Igo0 City of Tukwila \� z° City Council Transportation & Infrastructure Committee x§o TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 10,2018-5:30 p.m. -Hazelnut Conference Room, City Hall Councilmembers:Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Mike Perfetti, Ryan Larson, Laurel Humphrey, Cyndy Knighton, Gail Labanara, Derek Speck CALL \3 ORDER: CommitteeChairtheorder TO McLeod called meeting to o de a5. 0 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Memorandum of Agreement: CenturyLink Staff is seeking approval of a Memorandilrn of Agreement with CenturyLink to share the cost of undergrounding the CenturyLink Communications system as part of the 53rd Avenue South Project. Costs will be reimbursed to the Cif based on the components of the system installation and the tot l Cen ryLink costshare is estimated to be$91,535.22. Final costs will be based on final bid quantities installed and any approved changes. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. B. Resolution:Grant Application for Chinook Wind Project Staff is seeking approval of a resolution that would authorize the submission of a grant * furcl request of$314,400.00 tothe State of Washington Recreation and Conservation Office (RCO) for the Chinook Wind Project. The Committee previously approved this in May, but the RCO requires an Application Authorization Form in the form of a city resolution. The propose resolution also includes authorization of a parks acquisition grant, which is going through the Community Development and Neighborhoods Committee.The required 50% city match of $1 7, 00 will come from Surface Water funds or other grant sources. CouncilmemberQuinn requested the memo be updated with additional explanation of the project schedule in relationship to the state fiscal calendar, and that the Surface Water funds to be used as a City match do not impact the General Fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 11 12 COUNCIL AGENDA SYNOPSIS Initials ITEM No. in`47 \S\ Meeting Date Prepared by Mayor'i review Council review 09/17/18 HH 41i 3. D. \.4.\ 2 905 ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Surface Water Fund - Stormwater Quality Retrofit Accept WA State Department of Ecology Water Quality Grant CATEGORY 0 Discussion Atil Motion [] Resolution El Ordinance 0 Bid Award 0 Public Hewing 0 Other Mtg Date Altg Date 09/17/18 Mtg Date Mtg Date Mtg Date AItg Date Mtg Date SPONSOR 0 Council 0 Mayor 0 HR DCD Finance 0 Fire El IT E] Pe-R. Ej Police A, PIlE SPONSOR'S The City has been awarded a Washington State Department of Ecology's Water Quality SUMMARY Financial Assistance grant of$244,375.00. This grant is intended to improve the quality of stormwater discharged from City-operated stormwater facilities. There is a 15% City match of$43,125.00 that will come from the $115,000 proposed in the project's 2019 CIP budget. Council is being asked to accept the Department of Ecology's grant funding of $244,375.00. REVIEWED BY 0 COW Mtg. CA&P Cane Ej F&S Cmte r Transportation Cmte 0 Utilities Cmte p Arts Comm. []Parks Comm. El Planning Comm. DATE: 09/10/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412 SURFACE WATER(PAGE 89, PROPOSED 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/1.7/18 Informational Memorandum dated 09/07/18 (revised after 9/10/18 T.I.C.) page 89, Proposed 2019 CIP Draft Financial Assistance Agreement Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 13 14 0 0 Allan Ekberg, Mayor Public Works Department Henry Hash,Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director //I,. BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: September 7, 2018 (revised after 9/10/18 T.I.C.) SUBJECT: Surface Water Fund -Stormwater Quality Retrofit Project Project No. 91241202 Acceptance of Department of Ecology Grant ISSUE Authorize the Mayor to sign a grant agreement with the State of Washington through the Department of Ecology (DOE). BACKGROUND The Stormwater Quality Retrofit Program is intended to improve the quality of stormwater discharged from City-operated stormwater facilities. Improving water quality positively affects human health and aquatic habitat for species such as the ESA-listed Puget Sound chinook salmon. This project will select seven candidate sites for water quality retrofits and advance up to four prioritized projects to 90% design. DISCUSSION In October 2015 the City applied to DOE's Water Quality Financial Assistance (SFY 2017) grant program in the amount of$287,500.00, including the required match. In July 2018, after a lengthy delay in the State capital budget process, the grant was awarded to the City. The DOE grant agreement is in draft form. FISCAL IMPACT The 2017-19 grant funds are currently in place and available for immediate reimbursement. here is a 15% City match required for the DOE grant, or $43,125.00. The City match will come from surface water utility revenue with $115,000.00 currently budgeted in 2019. There will be no impact to the City's General Fund. Grant DOE Award City Match Total 2017 WQFA $244,375.00 $43,125.00 $287,500.00 RECOMMENDATION Council is being asked to authorize the Mayor to accept the Washington State Department of Ecology's grant funding in the amount of$244,375.00 for the Stormwater Quality Retrofit Project and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments: Pg.89,Proposed 2019-2024 CIP Draft Financial Assistance Agreement PWStore\PW Common$\PW Eng\PROJECTS\A-DR Projects\Storm Water Quality Retrofit(91241202)\Grantanfo Memo_WQRP_DOE grant accept_09112018 docx 15 16 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality was added tu Interurban Ave Sin2O15 and 53vd Ave 8in201B. 88A|NT.|MPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction,where feasible. FINANCIAL Through Estimated (in$OD0/s) 2017 2018 2019 2020 3021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1 298 20 20 20 20 20 20 420 Land(R8N) O Const.|Ngmt. 15 15 15 15 15 15 15 105 Construction 45 80 2.000 80 80 80 00 2.445 TOTAL EXPENSES i U 359 115 2,035 115 115 115 115 3`970 FUND SOURCES Awarded Grant 244 244 Proposed Grant 1'025 1.025 Mitigation Actual O Mitigation Expected « Utility Revenue 1 O 115 115 410 115 115 115 115 1,181 TOTAL SOURCES 1 0 359 115 2,035 115 115 115 115 3,970 Project Location. Entire System GIs 1 � 2019'2O24[ao�e �p�,omonp�gmm 89 / / 18 Agreement No: WQC-2017-Tukwil-001 58 Page|of 34 Project Title: umrmwumputm|Water Quality Retrofit Design Recipient Name: City of DEPARTMENT OF � _ - �m� �~ 31 isd Nei State DfWashington Agreement WQC_2017-TUkVV-L00158 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF TO KWI LA This binding Agreement entered intoo and between, or Ecology,hereinafter referred toas"ECOLOGY°and the City of Tukwila, hereinafter E0T" to carry out with the provided funds,the activities d . ^ GENERAL INFORMATION Project Title: Stonnvva1erOutfeU Water Quality Retrofit Design Total Cost: $287,500.00 Total Eligible Cost: $287,500.00 Ecology Share: $244,375.00 Recipient Share: �' '��� $43125lX0 The Effective Dateof this Agreement is: July 1, ZO18 The Expiration Date ofthis Agreement is no1aterthamc June 30,2021 Project Type: Stom8waterRaci|ity Project Short Description: (5OD character limit, includes spaces) This project will improve water quality in the Green-Duwamish River through the design of water quality treatment Best Management Practices at four outfalls in the city of Tukwila,The design will focus on the removal of total suspended solids(T8S),«oil(total petroleum hydrocarbons),dissolved copper,' dissolved zinc,and total phosphorus.The facilities will also reduce flows tothe Gneen-Duxvamnisb River bv increasing stormmvvaterinfiltration and/or i--'stmrhnw/ater detention.Additional benefits of this project indude (LIST). Project Long Description: (4°000 character limit, includes spaces) The projectaddpessestheVya1erqua|ityofumtreatedatornmw/aterrunnffdischarginginto1he Gneen-Du\mamish River.The Duwamish River is classified as a Category 5, 303(d)-listed water body due to impairments from pH,temperature, polychlorinated biphenyis (PCBs),and other industrial pollutants.The EPA declared the river aSuperfund site and 19 AgreementNo: WOC-2017-Tuunu-00158 Page zofa^ Project Title: 8mmvvatvO^dal|Water Quality Retrofit Design Recipient Name: City oCTukwila administers the clean-up efforts.The Green River is listed as impaired for dissolved oxygen and temperature and has a Total Daily Maximum Load (TMDL) plan to address causes of the thermal pollution.The Green-Duwamish River is also home to threatened Chinook salmon and bull trout, as well as other species of anadromous fish, resident trout and other aquatic species. The RECIPIENT has identified a number of storm drain outfa||s that discharge untreated stornnvvaterto the Gceen' Duwamish River. Of these outfalls, seven have been identified as candidate water quality retrofit projectareasfor feasibility and alternatives analysis.The seven selected sites are representative of a number of other untreated basins draining to the Green-Duwamish River; therefore,the findings of this analysis can be used as a template for cost effective design and construction of future retrofits with similar conditions and challenges in the same area.These challenges include flat topography with low-gradient pipes; outfalls within the tidal influence zone; and highly urbanized area with potential utility conflicts. ' The RECIPIENT will evaluate the seven outfaU areas and prioritize land use,total area treated, anticipated runoff pollution levels within areas treated, cost, availability ofri8 and utility conflicts. Based on the findings from the feasibility and alternatives analysis of the seven outfalls,the,,RECIPIENT will complete 90-percent designs for a minimum of four outfaUsites. ' Overall Goal:(1IK]0 character limit, includes spaces) This projectvviU help protect and restore water quality in Washington bv reducing sto rinmpactsfnomexisting infrastructure and development. ' ' , ~ ' ` ^ ` ' u-�O 0 Agreement No: WQC-2017-Tukwil-00158 Page 3 of 34 Project Title: Stormwater Outfall Water Quality Retrofit Design Recipient Name: City of Tukwila RECIPIENT INFORMATION Organization Name: City of Tukwila—Public Works Federal Tax ID: 91-6001519 DUNS Number: 010207504 Mailing Address: 6300 Southcenter Blvd Tukwila,WA 98188 Physical Address: 6300 Southcenter Blvd,Suite 100 Tukwila,WA 98188 Organization Email: ryaniarson@tukwilawagov Contacts Project Manager Michael Perfetti Habitat Project Manager 6300 Southcenter Blvd,Suite 100 Tukwila,WA 98188 Email: mike.perfetti@tukwilawa.gov Phone: (206)433-7192 Billing Contact Gail Labanara Public Works Analyst 6300 Southcenter Blvd, Suite 100 Tukwila,WA 98188 Email:gaillabanara@tukwilawa.gov Phone: (206)431-3660 Authorized Allan Eckberg Signatory Mayor 6300 Southcenter Blvd, Suite 100 Tukwila,WA 98188 Email:allan.eckberg@tukwilawa.gov Phone: (206)433-1850 21 Agreement No: WQC-2017-Tukwil-00158 Page 4 of 34 Project Title: Stormwater Outfall Water Quality Retrofit Design Recipient Name. City of Tukwila ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia,WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive Lacey,WA 98503 Contacts Project Cleo Neculae Manager 3190 160th Ave SE Bellevue,WA 98008-5452 Email: Cleo.Neculae@ecy.wa.gov Phone: (425) 649-7216 Financial Layne Slone Manager PO Box 47600 Olympia,WA 98504-7600 Email: Layne.Slone@ecy.wa.gov Phone: 360-407-6225 Technical Amanda Heye Advisor PO Box 47600 Olympia,WA 98504-7600 Email:Amanda.Heye@ecy.wa.gov Phone:360-407-6457 22 Agreement : W0C-2017-TuknV-00158 Page 5ofs4 Project Title: Stormwater0mfal/Water Quality Retrofit Design Recipient wum= City of Tukwila RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in the Scope of Work. RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement. Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement, Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. This Agreement shall be subject to the written approval of Ecology's,,authorized representativeand shall not be binding until so approved. The signatories 10 this Agreement represent that they have the authority to execute this Agreement. Washington State Department of Ecology City of Tukwila Heather R. Bartlett -/''` Date� �'���' AJtanEckberg Dote '— Water Quality ` Mayor Prog~ ` �-� ~ ^ ^ AdditionalCity/County Signatories Date �� �� Agreement No: w0C-2017-mkwil-00158 Page aof 34 Project Title: 3tormmater Outfall Water Quality Retrofit Design Recipient Name: City of Tukwila SCOPE OF WORK Task Number: 1 Task Cost: $20,000.00 Task Title: Grant and Loan Administration Task Description: A The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project recotds� submittal of requests for reimbursement and corresponding backup documentation; progress reports; an EAGL(Ecology Administration of Grants and Loans) recipient closeout report; and a two-page Final Report(including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements,the RECIPIENT shall retain responsibility for the oversight and management of this funding Agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting, and interlocal agreement-requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements,or property rights necessary for the project; and submittal of required performance items. Thi's documentation shall be,made available to ECOLOGY upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL system.The RECIPIENT shall carry,out this project in accordance with any completion dates outlined in this Agreement. Task Goal Statement: Properly managed and fully clocumented'project that meets ECOLOGY's grant and loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests ' for reimbursement, quarterly progress reports, Recipient Closeout Report, and two-page Outcome Summary Report. * Properly maintained project documentation. Recipient Task Coordinator: K4ichae| Perfetd Number Description Due Date ��� �-r Agreement No: WQC-2017-Tukwil-00158 Page 7 of 34 Project Title: Stormwater Outfall Water Quality Retrofit Design Recipient Name: City of Tukwila 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule.Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report(EAGL Form). 1.3 Two-page draft and Final Outcome Summary Reports. 25 Agreement No: WQ�2017-rukwil-00158 Pagc8 of34 Project Title: Stormwater Outfall Water Quality Retrofit Design Recipient Name: City vfTukwila SCOPE OF WORK Task Number: J Task Cost:$J67,S0O.00 Task Title: Design Plans and Specs, Environmental Review Task Description: The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY.The RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance. A. The RECIPIENT will coordinate the preparation and submittal ofState Enyiropnnenta( Policy Act(SEPA) documentation. . ' ^ Urequiredlocal, tribal d B. of, of, and compliance with federal permits, licenses, easements, or property rights necessary for the project. , C. The RECIPIENT will— comply with _Executive - -- `' cultural resources revliew requirements. cultural resources review the RECIPIENT will: '3 ' 1. Submit an ECOLOGY 05-05/106 Form, or a cultural resources survey or assessment completed by a licensed archaeologist to ECOLOGY. All submitted materials must conform to the Washington State Standards for Cultural Resource Reporting(DAHP February 2014). 2. Develop and submit an Inadvertent Discovery Plan (IDP) to ECOLOGY.The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working on-site. An IDP template may be found on the ECOLOGY website. Ground disturbing work(including geotechnical investigations) completed prior to receiving written notice to proceed from ECOLOGY shall not be eligible,for reimbursement. D. The RECIPIENT Stormwater Management Manual for Eastern Washington, Stormwater Management Manual for Western Washington,or equivalent manual. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement. The RECIPIENT will submit one digital copy of the items listed below to ECOLOGY for review. Reduce design figures to 11x17 inches in size and ensure they are legible. ]L Design Report. For a complete list, '^required design report elements refer to the ECOLOGY vvebsite. The RECIPIENT agrees to respond to ECOLOGY comments.The RECIPIENT must receive an Ecology Design Report Acceptance Letter prior to proceeding to9O Percent design.^ . 3. 9O Percent Design Package. At a minimum,this package must include 90 percent plans, specifications, engineer's opinion of cost which includes schedule of eligible costs, and project construction schedule. For current bid inserts and specifications refer to the ECC)LOGYvvebsi1e. The RECIPIENT agrees to respond to ECOLOGY comments.The RECIPIENT must receive an Ecology 90 Percent Design Acceptance Letter prior to proceeding Final Design. ��� �w Agreement No: WVC-2017-TuknU-00/58 Page vv«3* Project Title: Smrmnute,OmmU Water 0uuUtynetrofitoesign Recipient Name: City,fTukwila Task Goal Statement: The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments ina timely manner. Task Expected Outcome: The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and regulations. Recipient Task Coordinator: Michae| Perfetti ' Design Plans and Specs, Environmental Review Deliverables Number Description `~� ~ '. �'^ DueDate 2.1 Copy of SEPA determination docu n. UploadtoEAGL ECOLOGY when upload is complete. 2.2resources documentation including Cultural Resource surveys directly to the Ecology Project Manager. Upload,the Final Determination Letter to EAGL. 3.3 Inadvertent Discovery Plan. and 'notify ECOLOGY when upload is complete. 2.4 Design 2.5 R to EAGL and notify ECOLOGY when upload i&complete. 2.6 'Ecology Design ReportAcceptance Letter. Upload toE4GL and notify ECOLOGY , uplwhen oad is complete. 2.7 " 9O Percent be ' - dto`-- Landnotify ECOLOGY when upload : is complete. 2.8 '^Responses ECOLOGY g0 Percent Design Plan comments. Upload to [AGLand notifV'E O0GYwhen upload is complete. 3.9 Ecology 90 Percent,Design Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.10 List of permits environmental review documents. Upload tA EAGL and notify ECOLOGY when upload iscomplete. 27 Agreement No: WQC-2017-Tukwil-00 158 Page mor34 Project Title: StormwaterQmfall Water Quality Retrofit oesie Recipient Name: City of Tukwila BUDGET Funding Distribution Funding Title: SFAp Funding Type: Grant Funding Effective Date: July l, 3U18 Funding Expiration Date: June ]0,2O2l Funding Suurce: State—StornnvvaterFinanda| AssistancePnogrann ELSA Recipient Match %: 15 |nKind |nter|oco|Allowed: No |n Kind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Indirect Rate: max 3D96 ` ' Storn,mater Financial Assistance Program -'���/' TaskTotal �� ' 1. Grant and Loan Administration _ $20,000.ob ��- 2. DesigpPk*nsand Specs Environmental Review - ,- $287 Total � _ � Funding Distribution Name Recipient Match Ecology Share Total SFA9 . . `_. 15% ~ $244'375.0�0 Total � . �� ^ _ $244,375.00 $287^500J0 � ' ' ' ' ' ' �� �� Transportation&Infrastructure Committee Minutes September 10,2018 C. Grant Acceptance: Stormwater Quality Retrofit Project * Staff is seeking Council approval of a grant agreement with the Washington State Department of Ecology (DOE) in the amount of $287,500.00 for the Stormwater Quality Retrofit Project. This project will select seven candidate sites for water quality retrofits and advance up to four projects to 90%design.The 15%required City match will come from Surface Water funds with $115,000 currently budgeted in 2019. Councilmember Quinn reiterated his request to expand the memo to better define the Surface Water fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. D. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment 2 to Contract 17-070 in the amount of $37,064.00 with OTAK, Inc. for the Riverton Creek Flapgate Removal Project. The project will remove two culverts and flap gates and replace a section of at-grade trail with a bridge over the restored open channel. The proposed amendment will incorporate current recommendations into final design and bid documents and will bring the total contract amount to $182,420. The amendment will be funded through remaining 2018 surface water design funds and the 2019 design budget,then be\partially or wholly reimbursed through the 2017 Salmon Recovery Funding Board design and construction grant. Councilmember Idan asked if any projects would go funded as a result, and staff replied there is adequate budget for other planned projects. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. / E. Project Completion: 2017 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc.in the amount of$448,471.71 for the 2017 Annual Small Drainage Program. Drainage improvements were installed at three locations: 48th Avenue South between South 160th Street and South 162hd Street, Strander Boulevard sidewalk in front of Target, and 58th Avenue South,14423 to 14455.The project was physically completed on January 16,2018 and concluded under budget. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. F. Supplemental Agreement:2018 Annual Small Drainage Program Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480.00 for construction management services for the 2018 Small Drainage Program. This is an extension of the design engineering services contract already executed with KPG. To save money, staff will be doing more of the inspection work rather than contracting it out. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 29 30 COUNCIL AGENDA SYNOPSIS Nti ILA ii, Initials ITEM No. PS/ N\* Meeting Date Prepared by Mayor's review Council review /64( .. 09/17/18 HH /#- C _1 ..., 3. E . ,\ io 1 9013:/ ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA I rEm TITLE 53rd Ave S Residential Street Improvements Memorandum of Agreement with CenturyLink C\FEGoRy il Discussion C Motion El Resolution 0 Ordinance ill Bid Award 1:1 Public Heanns 0 Other Mtg Date Mtg Date 09/17/18 lits Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR El Council 0 Mayor 0 HR E] DCD li Finance E] Fire El IT Ej P&R rj Police I Mr/ SPONSOR'S Part of the 53"J Ave S residential street improvements include undergrounding the SUMMARY electrical distribution system. Part of the undergrounding includes CenturyLink facilities. Negotiations for cost sharing has CenturyLink paying 25% of the joint utility trench, which is estimated to be $91,535.22. The MOA amounts are based on the bid results, but will be adjusted with the final construction costs. Council is being asked to approve the Memorandum of Agreement with CenturyLink. REVIEWED BY EI COW Mtg. il CA&P Cmte El F&S Cmte L Transportation Cmte II Utilities Cmte El Arts Comm. 0 Parks Comm. 111 Planning Comm. DATE: 09/10/18 COmmI 11 EE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $91,535.22 $0.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS(PAGE 3, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 MOA with Qwest Corporation d/b/a CenturyLink 2017 CIP, page 3 Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 31 32 AP.,„ • Nit:AI • I • Man Ekberg,Mayor '..1\ 14541 Public Works Department-Henry Hash,Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Ryan Larson, Senior Program Manager CC: Mayor Allan Ekberg DATE: September 7, 2018 SUBJECT: Residential Streets - 53rd Avenue South (S 144th St to S 137th St) Project No. 99410301 Memorandum of Agreement- CenturyLink ISSUE Approve the Memorandum of Agreement with CenturyLink for construction cost sharing to underground the CenturyLink Communications system as part of the 53rd Avenue South Project. BACKGROUND The 53rd Avenue South Project will construct roadway, drainage, sidewalks, illumination, water and sewer upgrades, and undergrounding of overhead utilities between S 137th St and S 144th St. The project design team worked with utility providers including CenturyLink to incorporate their system requirements and design into the City's 53rd Avenue South Project. Negotiations between City staff and CenturyLink resulted in the attached Memorandum of Agreement to cost share the undergrounding portion of the project. ANALYSIS The costs for the City to install CenturyLink facilities as part of the City's roadway project will be reimbursed by CenturyLink based on the different components of the system being installed. CenturyLink will pay 25% of the joint utility trench and backfill costs based on a 25% utilization. CenturyLink will reimburse the City for 50% of the communications trench shared with Comcast. The City will install CenturyLink provided conduits and vaults within the joint utility trench and on private property at no cost. CenturyLink will pay a prorated cost share for surveying and traffic control based on their utilization cost percentage of the joint utility trench. FINANCIAL IMPACT The total CenturyLink cost share that will be reimbursed to the City is estimated to be $91,535.22, including tax. The final cost share will be based on final bid quantities installed and any approved changes. Both the City and CenturyLink benefit from the use of the joint utility trench to reduce overall project costs and impacts that would have incurred if separate contractors were used. RECOMMENDATION Council is being asked to authorize the Mayor to execute the Memorandum of Agreement with CenturyLink for the 53rd Avenue South Project and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments: Memorandum of Agreement Page 3,2017 CIP 33 W:\PW EngIPROJECTS1A-RW d RS Projects I 53rd Ave S(99110301)1Design\Unites I CenturylinkITIC Info Memo-CenturyLink Agreementdocx 34 MEMORANDUM AGREEMENT Between the City of Tukwila and CenturyLink for the 53rd Avenue South— (S 137th Street to S 144th) THIS AGREEMENT ("Agreement"), is entered into between the City of Tukwila, a Washington municipal corporation ("City" or "Tukwila"), and Qwest Corporation d/b/a CenturyLink QC a Washington corporation ("CenturyLink"). RECITALS WHEREAS, the City is making right-of-way improvements to 53rd Ave S. between S. 137th St. and S. 144th St. (the "Project"); and WHEREAS, Tukwila has determined that its street improvement project is a public project and will necessitate the relocation and new construction of CenturyLink utility infrastructure ("Facilities"), including but not limited to conduit, fiber, copper, handholes, manholes, and surface markers, located within the boundaries of the Project; and WHEREAS, CenturyLink currently maintains and operates its utility infrastructure within the 53rd Ave. S. public right-of-way i and WHEREAS, CenturyLink acknowledges that Tukwila has given notice to CenturyLink and Third-Party users of the necessity to remove existing aerial utility infrastructure along 53rd Ave S.; and WHEREAS, relocation requires trenching within the public right-of-way and the parties recognize the efficiencies of entering into an agreement whereby one trench will be dug for all of the parties to relocate their facilities; and WHEREAS, CenturyLink and Tukwila intend for this Agreement to provide a process for cooperation and coordination in the design, estimating, scheduling, construction, and payment for, the utility undergrounding work in an efficient and cost-effective manner; NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, to facilitate construction of a joint trench, the parties agree as follows: AGREEMENT 1. SCOPE OF WORK JOINT TRENCH AGREEMENT—Page 1 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53rd Ave S.project) 35 The City has advertised for construction bids and entered into a contract with a Contractor reasonably acceptable for the parties for the construction of a joint utility trench which shall include CenturyLink Facilities, Comcast, and SCL power facilities. This joint utility trench will be placed within the northbound lane of 53rd Ave. S. between S. 137th and S. 144th St. in accordance with the Project plans. 2. CONTRACTOR REQUIREMENTS The independent contractor hired solely by the City to perform the work outlined in Section 1 shall be referred to as "the Contractor" in this Agreement. The Contractor, pursuant to a contract with the City, shall, as more fully detailed below, excavate the trench and install CenturyLink Facilities, Comcast, and SCL power facilities, accommodate and coordinate the installation of CenturyLink Facilities, install the bedding material, backfill and compact the trench, and perform any restoration required by the City, all to be performed in a good and workmanlike manner consistent with industry standards. The City represents that any such contract shall further require of Contractor that the work be conducted in conformity with (i) the applicable procedures and requirements of the parties as described herein; (ii) all applicable laws, ordinances and regulations of any governmental authority, and; (iii) all applicable terms and provisions of the National Electric Safety Code, as may be amended, supplemented or replaced from time to time, including but not limited to those pertaining to protection and separation of conductors buried in earth. 3. RESPONSIBILITY OF THE PARTIES A. Drawings. CenturyLink shall provide engineering drawings, specifications, construction standards, estimated material quantities, and cost estimates to the City for the underground relocation of CenturyLink's Facilities. The drawings shall show in detail the location and elevation of the conduits, trench, and vaults, and shall include a general traffic control plan for activities not associated with installation of Facilities within the Contractor- controlled open trench area. B. Installation. CenturyLink shall furnish its conduit for installation by the Contractor in the City-provided trench and shall furnish and deliver to the site all vaults for installation by the Contractor in a timely manner as outlined in subsection 3.D. CenturyLink shall furnish and install, with CenturyLink's own contractor, the CenturyLink copper cabling. CenturyLink shall schedule all deliveries and work so as not to delay the Contractor. All rights, title and interest in CenturyLink Facilities and associated equipment shall at all times remain with CenturyLink. Parties hereto acknowledge and agree that CenturyLink shall in no event be required to remove its respective, affected and abandoned facilities, prior to completion of its underground Facilities, in accordance with this Agreement, as long as said installation is completed in conformity with this Agreement. The City, by entering into this Agreement, is granting CenturyLink a license to occupy the joint trench and public right-of-way in which the Facilities will be placed, in accordance with any applicable franchise agreement or equivalent JOINT TRENCH AGREEMENT—Page 2 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53'Ave S.project) 36 with the City, and the City shall reasonably grant any further amendment, permit, or other permission necessary for CenturyLink Facilities to occupy the joint trench and public right-of- way. If any third-party consent is required for the CenturyLink Facilities to be installed in or occupy the joint trench and public right-of-way, the City shall reasonably cooperate with CenturyLink in obtaining such consent, at the cost of the City. C. Traffic Control. The Contractor shall perform all traffic control associated with installation of Facilities within the Contractor-controlled open trench area. CenturyLink shall be responsible for providing traffic control during installation of facilities not associated with or in the Contractor-controlled open trench area. D. CenturyLink Coordination. The Contractor will excavate for and place CenturyLink Facilities, excluding CenturyLink copper cabling that CenturyLink's contractor is installing, in the trench including bedding and backfill. CenturyLink shall reasonably maintain continued coordination with the Contractor regarding the installation of CenturyLink's Facilities. This coordination shall include but not be limited to the following: 1. Timing of when and where CenturyLink materials will be delivered on-site. 2. The Contractor shall provide CenturyLink weekly scheduling notifications. 3. CenturyLink shall coordinate closely with the Contractor to provide all necessary materials required for installation of the CenturyLink Facilities in a timely manner. E. Surveys. The City will provide the survey for the location of the trench and vaults. 4. COMPENSATION A. Trench costs. CenturyLink agrees to pay the City a reasonable portion of the trench costs, including trench bedding and backfill, commensurate with its proportionate share of trench usage as shown in Exhibit A attached hereto and incorporated by this reference. Preliminary costs are estimated based on the Contractor bid amount and shown in Exhibit A. Trench costs will be finalized after completion of construction to account for actual trench costs. Notwithstanding any other term or condition of this Agreement, the total trench costs to be allocated to CenturyLink shall not increase by more than 10% of the estimated trench costs allocated to CenturyLink in Exhibit A. B. Survey. CenturyLink agrees to pay the reasonable costs for the City surveyor's time to provide vault locations and elevations and any other survey that may be required to locate and place CenturyLink Facilities. JOINT TRENCH AGREEMENT—Page 3 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53'Ave S.project) 37 C. Traffic Control. CenturyLink agrees to pay the City a proportionate share of traffic control costs related to the Contractor-controlled open trench areas where CenturyLink Facilities are present. The proportionate share shall be based on trench usage as shown in Exhibit A. Notwithstanding any other term or condition of this Agreement, the total traffic control costs to be allocated to CenturyLink shall not increase by more than 10% of the proportionate share of traffic control costs allocated to CenturyLink in Exhibit A. CenturyLink shall be responsible to pay for all traffic control, if any, during the installation of CenturyLink Facilities if such traffic control costs are not associated with the Contractor-controlled open trench area. D. Additional Expenses. CenturyLink agrees to pay its proportionate share of additional expenses reasonably incurred due to all CenturyLink's approved change requests requiring additional trench depth or width and for unforeseen conditions, including but not limited to dewatering for ground water. CenturyLink will not pay for any share of additional expenses incurred due solely to approved change requests from other third-parties, private utilities, and/or the City. Notwithstanding any other term or condition of this Agreement, the total additional costs to be allocated to CenturyLink shall not exceed $10,000.00 without mutual consent of the parties. E. Facilities. CenturyLink agrees to pay for the installation of its Facilities separately and in addition to any trench costs discussed above; notwithstanding, the City and CenturyLink agree that CenturyLink shall procure and install, through CenturyLink's own contractor, CenturyLink's copper cabling. These Facility installation costs shall be preliminarily determined from the bid price accepted by the City. Notwithstanding any other term or condition of this Agreement, the total Facility installation costs to be allocated to CenturyLink shall not increase by more than 10% of the total Facility installation costs allocated to CenturyLink in Exhibit A. F. Invoice. CenturyLink agrees to pay the City within sixty (60) days of being invoiced by the City for amounts which CenturyLink has agreed to pay under this Agreement. G. Defective or Unauthorized Work. CenturyLink reserves the right to withhold payment from the City or any other party for any defective or unauthorized work performed by the Contractor or any other part on the Project. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this Agreement or the reasonable requirements of CenturyLink and extra work and materials furnished without CenturyLink's approval. If for any reason it is necessary to satisfactorily complete any portion of the work, CenturyLink may complete the work using its own means at its expense. 5. CHANGES. CenturyLink shall submit any changes requested to be perfoinied by the Contractor to the City. The City shall submit such requests to the Contractor, obtain the estimated costs from the JOINT TRENCH AGREEMENT—Page 4 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53r1 Ave S.project) 38 Contractor to perform the work, and notify CenturyLink of the costs. CenturyLink shall then have five (5) business days from the time it receives the costs from the City, within which to respond in writing or electronic mail. If CenturyLink chooses not to accept the Contractor's price, then this work shall only be performed by CenturyLink according to a mutually agreed upon schedule with the Contractor so as not to cause unreasonable delay to the Contractor. 6. INDEMNIFICATION; LIENS AND ENCUMBRANCES. Each CenturyLink and the City shall defend, indemnify and hold the other party, their officers, officials, employees and agents harmless from any and all claims, injuries, damages, losses or suits including all legal costs and attorneys' fees, arising out of or in connection with the parties' respective performance of this Agreement or to the extent arising out of or resulting from the negligence or willful misconduct of either the City or CenturyLink or their respective agents, employees, officers, officials, directors, contractors or subcontractors. Notwithstanding any other terms or conditions of this Agreement, the indemnification obligations in this Agreement shall not be applicable to any claims to the extent caused by the negligence or willful misconduct of an indemnified party or their respective agents, employees, officers, officials, directors, contractors or subcontractors. Notwithstanding any other provision of this Agreement to the contrary, neither party shall be liable to the other party for any special, incidental, indirect, punitive or consequential damages. Further, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the parties, their respective agents, employees, officers, officials, directors, contractors or subcontractors, a CenturyLink's or the City's liability hereunder shall be only to the extent of the each's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this Section 6 shall survive the expiration or termination of this Agreement. No party, directly or indirectly, shall create or impose any lien based upon work or materials provided for or on behalf of a respective party on the property of another, or on the rights or title relating thereto, or any interest therein, or in this Agreement. Each party, subject to each party's right to contest such a lien in good faith, shall promptly, at its own expense, take such action as may be necessary to duly discharge any lien created by it on the property of another based upon work or materials provided for or on behalf of a respective party. 7. INSURANCE. JOINT TRENCH AGREEMENT—Page 5 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53 'Ave S.project) 39 The City, in its separate agreement with the Contractor, shall require that the Contractor shall maintain in full force and effect at its own cost insurance of the types and in the amounts described below against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, its agents, representative, employees, sub consultants or subcontractors: A. Commercial General Liability insurance with limits of no less than three million dollars ($3,000,000.00) per occurrence and three million dollars ($3,000,000.00) general aggregate. Coverage shall be at least as broad as that provided by ISO CG 00 01 1/96 or its equivalent and include severability of interests. Coverage shall include, but not be limited to: blanket insurable contractual, Products/Completed operations/broad foiiii property damage; explosion, collapse and underground (XCU); and employers liability. Such insurance shall name CenturyLink, the City, its officers, officials and employees as additional insureds per ISO CG 2026 or its equivalent. There shall be a waiver of subrogation and rights of recovery against CenturyLink, the City, its officers, officials and employees. Coverage shall apply as to claims between insureds on the policy, if applicable. Coverage may take the form of a primary layer and a secondary or umbrella layer, but the combination of layers must equal $3,000,000 at a minimum. B. Commercial Automobile Liability insurance with minimum combined single limits of one million dollars ($1,000,000.00) each occurrence with respect to each of Contractor's owned, hired and non-owned vehicles assigned to or used in the operation of this contract in the City. The policy shall contain a severability of interests' provision. C. The insurance shall not be canceled or materially changed so as to be out of compliance with these requirements without thirty (30) days' written notice first provided to the City and CenturyLink, via certified mail, and ten (10) days' notice for nonpayment of premium. If the insurance is canceled or materially altered so as to be out of compliance with the requirements of this subsection within the term of this contract, Contractor shall provide a replacement policy. City shall require that the Contractor agrees to maintain continuous uninterrupted insurance coverage, in at least the amounts required, for the duration of the Contractor's work on the Project. Deductibles/Certificate of Insurance Any deductible of the policies shall not in any way limit Contractor's liability to the City and CenturyLink. A. Endorsements. (1) All policies shall contain, or shall be endorsed so that: (a) CenturyLink, the City, its officers, officials, boards, commissions, employees and agents are to be covered as, and have the rights of, JOINT TRENCH AGREEMENT—Page 6 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53rd Ave S.project) 40 additional insureds with respect to liability arising out of activities performed by, or on behalf of, Contractor under the contract between the City and the Contractor; (b) Contractor's insurance coverage shall be primary insurance with respect to CenturyLink, the City, its officers, officials, boards, commissions, employees and agents. Any insurance or self-insurance maintained by CenturyLink, the City, its officers, officials, boards, commissions, employees and agents shall be in excess of the Contractor's insurance and shall not contribute to it; and (c) Contractor's insurance shall apply separately to each insured against whom a claim is made or lawsuit is brought, except with respect to the limits of the insurer's liability. B. Acceptability of Insurers. The insurance obtained by Contractor shall be placed with insurers with a Best's rating of no less than "A VII." C. Verification of Coverage. The Contractor shall furnish CenturyLink and the City with certificates of insurance and endorsements or a copy of the page of the policy reflecting blanket additional insured status. The certificates and endorsements for each insurance policy are to be signed by a Person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on standard forms or such forms as are consistent with standard industry practices. 8. FRANCHISE AGREEMENT. The City and CenturyLink agree that as to future projects outside of the scope of this Agreement, by entering into this Agreement neither party has waived any rights it may have under any existing franchise agreement between the City and CenturyLink or provided by law, and the City and CenturyLink expressly herein reserve such rights. 9. MISCELLANEOUS. A. Compliance with Laws. The parties shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this Agreement. B. Nonwaiver of Breach. The failure of a party to insist upon strict performance of any of the terms and rights contained herein, or to exercise any option herein conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of those terms and rights and they shall remain in full force and effect. C. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Washington. If any dispute arises between the parties under any of JOINT TRENCH AGREEMENT—Page 7 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53'Ave S.project) 41 the provisions of this Agreement, resolution of that dispute shall be available in the Federal Court local to King County, Washington, and if subject matter jurisdiction does not exist, then in the King County Superior Court, King County, Washington. D. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit a party's right to indemnification under Section 6 of this Agreement. E. Written Notice. All communications regarding this Agreement shall be sent, via certified mail, postage prepaid, to the parties at the addresses listed on the signature page of this Agreement, unless otherwise notified. Any written notice shall become effective upon delivery or refusal. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each of the affected parties. G. Severability. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. H. Relationship. It is understood and agreed that no agency, employment, joint venture, co-employer or partnership is created by this Agreement. Further, it is understood and agreed that no agency, employment, joint venture, co-employer, owner/contractor, client/contractor, or partnership is created between CenturyLink and the Contractor or any of the Contractor's employees, subcontractors, or agents by this Agreement. No party hereto shall (i) have the power or authority to act for another in any manner to create obligations or debts which would be binding upon another; and (ii) be responsible for any obligation or expense whatsoever of another. I. Force Majeure. Parties to this Agreement shall not be deemed to be in breach of this Agreement if unable to perform their respective obligations hereunder as a result of the occurrence of an event of "force majeure," which shall include, but not be limited to, acts of God, acts of the government of the United States or of any state or third-party political subdivision thereof, strikes, civil riots or disturbances, fire, floods, explosions, earthquakes, wind, storms, hurricanes, lightning or other similar catastrophes or other causes beyond the parties' reasonable control. The scope of events of force majeure shall not extend to payment of money owed hereunder. JOINT TRENCH AGREEMENT—Page 8 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53'Ave S.project) 42 H. Assignment. Neither party shall assign any portion of its duties contemplated by this Agreement without the written consent of the other party. I. Record Keeping and Reporting. Each party shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City or CenturyLink to ensure the performance of this Agreement. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14. J. Audits and Inspections. Subject to the parties and any auditor or agent of a party entering into a commercially reasonable non-disclosure agreement, the records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement, further subject to any and all applicable privacy laws including 47 USC § 222. K. Entire Agreement. The written provisions and terms of this Agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City or CenturyLink with regard to the Project, and those statements shall not be construed as forming a part of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the entire Agreement between the parties with regard to the Project. Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. JOINT TRENCH AGREEMENT—Page 9 of 11 (August 20,2018) (between City of Tukwila and CentutyLink Re: 53'Ave S.project) 43 IN WITNESS WHEREOF, the parties below have executed this Agreement. CENTURYLINK QC CITY OF TUKWILA Print Name: Print Name: Title: Title: DATE DATE NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CenturyLink QC CITY OF TUKWILA CenturyLink City of Tukwila Public Works 1208 NE 64th St Rm 401, Seattle, WA 98115 6300 Southcenter Blvd, Suite 100 Attn: Tung Lee 4th Floor Tukwila, WA 98188 (206) 641-3447 (Desk) Attn: Steve Carstens (425) 641-6622 (Cell) (206) 431-2446 (Desk) tuna.lerckenturylmk.com (206) 433-0179 (Office) With a copy to: APPROVED AS TO FORM: CenturyLink Mike Austin Attention: Mike Austin Seattle Mgr. 1550 NEWPORT WAY NW ISSAQUAH WA 98027 Tukwila City Attorney JOINT TRENCH AGREEMENT—Page 10 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53'Ave S.project) 44 EXHIBIT A-Centurylink Cost Share Created:KPG-3/26/16(KA) Bid Tab 2/13/18-SCI Infrastructure 53rd Ave S Project Schedule A-10ENTURYLINK ITEMS) Joint Trench Agreement,Page II of II Item Section Description Qty Unit Price Total CenturyLink Compensation Responsibility A2 1-05 Roadway Stmt./mg 1 LS $45,000.00 S43,000 00 57254,81 Highugnted brews Items/I ou'l Project Cost 610 1-10 'Project Temporary Traffic Convol I LS ' 5300,000 00 3300,000 CO 53,366.06 'Highlighted breen items/total Protect Cost 39 620,97 -Sch A Subtotal S9,620.97 Sch A Total Total Project SCI Cost= S 5,953,249,60 Schedule C-Joint Utility Trench Duct Bank SCENTURYLINK ITEMS) 'tern Section Description Qty Unit Price Total CenturyLink Compensation Responsibility CI 1-04 Unexpected Site Changes 1 EST S23,000 00 525.000.00 Only if required for approved CA L CO's Only if required during CTL owned C3 8-31 Unsuitable FomMaton Excavatim owl Haul 230 CY 32750 S6.323 03' equipment installation Cl 8-31 Sracture Excavatem Class Blvd.Haul for Joint Willy Trench 4332 Cl S38.00 $154540 03 W:MEMO 50%SCL,25%CTL,25%Comcast CS 8-31 'Shoring or ExUa Excavation.Class 9 for Joint tally Trench 20600 SF - SI OS S00,600.00 'WM!,,Al.50%SCL,25%CIL,25%Comcast CS 8-31 Joeu UtIly Trench Ppe Zone Seddmg,volI .Ilaul-Communcoatons 320 CY S37.00 $11.840 00 gW.$5,430%k 50%CIL,50%Comcast C7 8431 'Joel Trench Sack5311,Intl Haul-Comenuncations 1000 CY 3 537.00 SIM)", 2S9 .;°.237, '')%Li 1.,5.U%Cam5355 CO 3,31 Crushed Sulace Base Course-51ructres 430 TON S33,00 513,050 00 444„41.•0-50.:3o%su„,25%CTL,25%Comcast CI3 8431 'Resokeion of Utity COnflOtS for Joint!Ally Trench 1' EST ' 339,000 00 323.000.0D Only if required for approved CTL CO's C21' 8-31 Instal Condon,.2 In.Mom-CENTURYUNK 2200 LF " S5 2S 3305411BrAWFW CTL Furnish/City of Tukwila In tall C22 8-31 Instal Conclut,4 In.122a00,-CENTURYLINK 7400 LF 37,30 FAVISAR,,,,,Atm CTL Famish/City of Tukwila Install C26 8-31 Conduit Riser-CENTURYLINK 7 EA 3850 00 64.0.1,5404AON L I I.furm5h/City or Tukwila Instill C28' 5-31 'Core OM among Vault-CENTURYLINK 2 EA $41,-00 NWfal,..”vA6.0.: Li L FurnIsh flit,jor Tukwila Install C3a 8-31 Instaa Utlity Structure,CENTURYLINK 254-TA Vault 1 EA S330 00 3308341431433414941 CTL FurniM/Ctty of Tukwila Install CO5' 8-31 Instal Utility Stucture,CENTURYLINK Pedestal 11 EA SZOS 03 03319 ..39508 CTL Furnish/City of Tukwila Install C36 8-31 Instal Why Stutture.CENTURYLINK 467-TA Vault a E.A. 1320.00 333335.03,l''. ,Atf (IL Furnish/City of Tukwila Install C37 8-31 Instal Utkty Sutacture,CENTURYLINK 3048 Vault 5 EA S43°3°° tagAIWAlin 'L.11 Mirada itrty of Tukwila Install C38 8-31 instaa U slaty Stmoture,CENTURYLINK 1730 1-1a34 Hole 1 EA 5430 00 %.***444,..4wAt,: '‘..IL Furnish/Crty ot Tukwila ln'taIl C39 8-31 Instal U lily Structure,CENTURYLINK 349 Vault 1 EA WO 00 4RiOtt45I0%AVII (IL Furnish/City of Tukwila Install C.49 8-33 In sta Conduit.2 In.Carr, CENTURYLINK Prtvate Sentioe 1600 LF 5730 3968013/05100F4 8 Cl,Furnish/City of Tukwila Install 574,467.50 Washinoton State Sales'Tax(10%1 37. 675 an C Subtotal JUT TRENCH SECTION BREAKDOWN 44 IlIttila s81.914,25 Sch C Total :q. sivc7 Grand Total 593,535,22 Tukwila will invoice ClL this amounr `fs-slizt4 ett,ompktkon of oxemcm.,,,....,ratr a.,,a1 — • Assumptions:All work above within ROW except Bid cargAtmentel quIltt......,-= 0 C, 0,.:: nem C45.All service conversion trundling and conduit "4 installation are City Responsibility outside ROW. 8.O.0 hO 06 Centurylink responsible for pulling their cable Stook- E 3 '33, ups,connections,and removal of existing equipment 2'()0 0(;•1 in and outside of ROW. JOINT TRENCH AGREEMENT—Page 11 of 11 (August 20,2018) (between City of Tukwila and CenturyLink Re: 53rd Ave S.project) 45 46 h Y� V CITY OF THKWILA CAPITAL PROJECT SUMMARY 2017 to 2023 PROJECT: 53ndAve S (S 137th Sd~S 144thSt) Project No. 89110301 DESCRIPTION: Dea�nand construct u�envesidonha|steet'impmvemantsthat ino�decurb,gu�o,. sidewalk, unde�munding. ' and illumination.Street will coordinate with Water$1.1 m,Sewer$185k, and Surface Water$920k CIP projects. JUSTIFICATION: Provide pedestrian and vehicle safety,drainage, and neighborhood revitalization. STATUS: UndepQroundingiv included et this time. MA|NT.IMPACT: Reduce pavement shoulder, and drainage work. State T|B grant for*214M for roadway and drainage.See additional pogna in Enterprise funds under COMMENT: 53rd Ave SProjects.Seattle City Light is now negotiating a 60/40 underground split and undergrounding costs have been added toproject.Bond for*2million. FINANCIAL Through Estimated (in$V00's) 2015 2016 2017 3018 2019 2028 2021 2022 BEYOND TOTAL EXPENSES Design 83 107 3 188 Lend(R/W) 2 80 100 CnnsLMgmL 435 435 870 Construction 1.050 1.050 2.100 UnderQmundinA 1`125 1`125 2.250 TOTAL EXPENSES 85 205 2.813 2,610 n O V V U 5,513 FUND SOURCES Uti|itiesNV8/OVVM 25 25 Awarded T|BGrant 800 300 Remainder of grant in8VVM 1^800 Seattle City Light 075 075 1,850 Bond 1.000 1.000 2`000 City Oper. Revenue 80 205 38 35 U O U O O 338 TOTAL SOURCES 85 205 2,613 2.610 0 0 V 0 V 5,513 ----- ---- --- | Project Location FIV cis mmr'coeo Capital o 47 48 +4 © City of Tukwila 01,40. z° City Council Transportation & Infrastructure Committee x§o TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 10,2018-5:30 p.m. -Hazelnut Conference Room, City Hall Councilmembers:Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Mike Perfetti, Ryan Larson, Laurel Humphrey, Cyndy Knighton, Gail Labanara, Derek Speck CALLORDER: CommitteeChairtheorder TO McLeod called meeting to o de a5. 0 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Memorandum of Agreement: CentuyLink Staff is seeking approval of a MemorandUrn of Agreement with CenturyLink to share the cost of undergrounding the CenturyLink Communications system as part of the 53rd Avenue South Project. Costs will bereimbursed to`the G based the components of the system * installation and the totalCenturyLink costslar is estimated to be$91,535.22. Final costs will be based on final bid quantities installe d and any approved changes. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. B. Resolution:Grant Application for Chinook Wind Project Staff ls seeking approval of a resolution that would authorize the submission of a grant furldrequest of$314,400.00 to the State of Washington Recreation and Conservation Office (RCO) for the Chinook Wind Project. The Committee previously approved this in May, but the RCrequires an Application Authorization Form in the form of a city resolution. The proposed resolution also includes authorization of a parks acquisition grant, which is going through the Community Development and Neighborhoods Committee.The required 50% city match`of $1 7, 00 will come from Surface Water funds or other grant sources. Councilmemberuinn requested the memo be updated with additional explanation of the project schedule in relationship to the state fiscal calendar, and that the Surface Water funds to be used as a City match do not impact the General Fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 49 50 COUNCIL AGENDA SYNOPSIS .0t1ILA Ky- Initials ITEM No. /k7 Meeting Date Prepared by Alayor's review Council review /0 74 09/17/18 HH Ott 4 /0/ 3. F. 290B ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Surface Water Fund - 2017 Annual Small Drainage Program Project Completion and Acceptance CATEGORY Discussion II Motion Resolution Ordinance [' Bid Award [I] Public Hearing [ 1 Other Mtg Date Altg Date 09/17/18 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR El Counal Mayor LI HR DCD Finance LI Fire [1] IT [1] P&R [] Police i1 PW SPONSOR'S The contract with McCann Construction of Renton, WA is complete for the 2017 Annual SIMM.\RY Small Drainage Program. This contract installed drainage improvements at three locations throughout the City. Construction began August 11, 2017 and was completed on January 11, 2018. One change order was issued for$7,716.15 and under-runs credited ($11,068.19). Council is being asked to accept and finalize the contract with McCann Construction for$448,471.71. REVIEWED BY El COW Mtg. CA&P Cmte F&S Cmte 0. Transportation Cmte EIUtilities Cmte [1] Arts Comm. E] Parks Comm. 111 Planning Comm. DATE: 09/10/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CONIMFITLE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $448,471.71 $497,006.13 $0.00 Fund Source: 412 SURFACE WATER(PG 96, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 State of WA Department of Revenue Notice of Completion 17-121 Minutes from the Transportation & Infrastructure Committee meeting of 09/10/18 51 52 • 44/ 1 8 AUan Ekberg, Mayor 10? \IA k.clA 101 Public Works Department-Henry Hash,Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: September 7, 2018 SUBJECT: Surface Water Fund - 2017 Annual Small Drainage Program Project No. 91741201, Contract No. 17-121 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete but are smaller than a typical capital improvement project. The 2017 Annual Small Drainage Program installed drainage improvements at three locations: 1) 48th Ave S between S 160th and S 162nd St; 2) Strander Blvd sidewalk (in front of Target); 3) 58th Ave S, 14423 to 14455. A fourth project, the S 150th St Gilliam Creek inlet overflow structure was an additive alternate and was not accepted as part of the project. DISCUSSION The Notice to Proceed for Contract Number 17-121 with McCann Construction of Renton, WA was issued on August 11, 2017 and construction was physically completed on January 16, 2018. The last remaining Affidavit of Wages Paid was received on August 17, 2018. FINANCIAL IMPACT The 2017 budget was $497,006.13 with additional funding from the Water Quality Retrofit project, utilizing excess SDP design funds and excess Gilliam Creek Culvert funds. One change order was issued for $7,716.15 and the underruns were primarily in unspent force account dollars for site changes, property restoration and resolution of utility conflicts. Retainage is being held by the City in the amount of$22,423.58. Expenses Construction Contract Amount (N/A— Rule 171) $451,823.75 Change Order No. 1 7,716.15 Unit Price Underruns (11,068.19) Total Contract Amount $448,471.71 RECOMMENDATION Council is being asked to formally accept the 2017 Annual Small Drainage Program with McCann Construction, Inc. in the amount of$448,471.71 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the September 17, 2018 Regular Council Meeting. Attachment: Notice of Completion,Contract#17-121 W:\PW EngIPROJECTSW DR ProiectslAnnual Small Drainage Programs12017 SDP(91741201)1Constructiontrt 700-Post Construction 8 CloseouttInfo Memo_2017SDP_CloseouL082418gIsm docx 53 54 Original Revised# Al 180 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: August 24, 2018 Contractor's UBI Number: 602 271 532 Name&Mailing Address of Public Agency Department Use Only City of Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2017 Annual Small Drainage Project 17-121 0 Yes W'No Description of Work Done/Include Jobsite Address(es) Construct drainage improvements at 3 public right-of-way sites: 1) S. 48th St. 2) S 58th St. 3) Strander Blvd. Federally funded transportation project? Yes No (if yes,provide Contract Bond Statement below) Contractor's Name E-mail Address Affidavit ID* McCann Construction Inc. arlene©mccannconst.com 851561 Contractor Address Telephone# 13029 136th Ave SE Renton, WA 98059 425-228-2316 Ext 7303 If Retainage is not withheld,please select one of the following and List Surety's Name&Bond Number. fl Retainage Bond E] Contract/Payment bond(valid for federally funded transportation projects) Name: Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 19, 2017 August 16,2017 January 11,2018 Were Subcontracters used on this project?If so,please complete Addendum A. rifYes El No Affidavit ID*-No L&I release will be granted until all affidavits are listed. Contract Amount $ 451,823.75 Additions (+) $ 7,716.15 Liquidated Damages $ 0.00 Reductions (-) $ 11,068.19 Amount Disbursed $ 426,048.12 Sub-Total $ 448,471.71 Amount Retained $ 22,423.59 Sales Tax Rate 10 % (If various rates apply,please send a breakdown) Sales Tax Amount 0 TOTAL $ 448,471 71 TOTAL $ 448,471.71 NOTE: These two totals must be equal Comments: Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form:Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: dianejaber@tukwiiawa.gov Phone Number: (206)433-1871 x1871 ( Department of Revenue Washington State Department of Employment Security Department Public Works Section 1111P Labor & Industries Registration Inquiry (360)704-5650 Contract Release &Coordination pwc@dor.wa.gov (855)545-8163,option#4 ContractRelease©LNI.WA GOV (360)902-9450 publicworks@esd.wa.gov REV 31 0020e(10/26/15) F215-038-000 10-2014 55 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. NvL&I release will u,granted until all affidavits are listed. Subcontractor's Name: DBD.Number: (Roquln:d) AffidavitlD+ Wilson Concrete Construction Inc 602168956 703927 RCNVv 602288010 778070 Salinas Sawing 8 Sealing Inc. 601717158 771323 Best Parking Lot Cleaning Inc 001901928 770435 QMA Construction Inc. 001872128 770226 Stanley Patrick Striping Cn 602015949 769710 Codiss Resources Inc 602237778 768157 Cascade Sawing&OriUi|ngInc 800436893 768586 Advanced Government Services 603585454 705059 The Davey Tree Expert Company 802000069 757328 Pacific Topsoils Inc 500405458 757072 Grass Master 601517336 750571 Western Crane Inc. 601713857 756502 Ralph's Concrete Pumping 578085430 755010 American Surveying and Envimnmenba|LLC 603226051 747744 - For tax assistance mmrequest this document in an alternate format,please call l-800-647-77O6 Teletype(1 /Y) users may use the Washington Relay Service hy calling?\\. REV 31 020e Addendum(1O/2h 15) F215-038'00010'2014 Transportation&Infrastructure Committee Minutes September 10,2018 C. Grant Acceptance: Stormwater Quality Retrofit Project Staff is seeking Council approval of a grant agreement with the Washington State Department of Ecology (DOE) in the amount of $287,500.00 for the Stormwater Quality Retrofit Project. This project will select seven candidate sites for water quality retrofits and advance up to four projects to 90%design.The 15%required City match will come from Surface Water funds with $115,000 currently budgeted in 2019. Councilmember Quinn reiterated his request to expand the memo to better define the Surface Water fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. D. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment 2 to Contract 17-070 in the amount of $37,064.00 with OTAK, Inc. for the Riverton Creek Flapgate Removal Project. The project will remove two culverts and flap gates and replace a section of at-grade trail with a bridge over the restored open channel. The proposed amendment will incorporate current recommendations into final design and bid documents and will bring the total contract amount to $182,420. The amendment will be funded through remaining 2018 surface water design funds and the 2019 design budget,then be partially or wholly reimbursed through the 2017 Salmon Recovery Funding Board design and construction grant. Councilmember Idan asked if any projects would go funded as a result, and staff replied there is adequate budget for other planned projects. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. E. Project Completion: 2017 Small Drainage Program * Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc.in the amount of$448,471.71 for the 2017 Annual Small Drainage Program. Drainage improvements were installed at three locations: 48th Avenue South between South 160th Street and South 162hd Street, Strander Boulevard sidewalk in front of Target, and 58th Avenue South,14423 to 14455.The project was physically completed on January 16,2018 and concluded under budget. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. •, F. Supplemental Agreement:2018 Annual Small Drainage Program Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480.00 for construction management services for the 2018 Small Drainage Program. This is an extension of the design engineering services contract already executed with KPG. To save money, staff will be doing more of the inspection work rather than contracting it out. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 57 58 COUNCIL AGENDA SIWOPSIS L..4 t4-- --.4P Initials ITEM No. ) Meeting Date Prepared by Mayorreview Council review 09/17/18 HEI #4,4, V\ 3.G . 1066 ITEM INFORMATION s I AFT SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Surface Water Fund - Riverton Creek Flapgate Removal Project Design and Permitting Amendment No. 2 with Otak, Inc. CATEGORY Ej Discussion th Motion El Resolution 0 Ordinance El Bid Award 0 Public Heating 0 Other Mtg Date Mtg Date 09/17/18 Mtg Date Mtg Dale Mig Date Meg Date Mtg Date ] SPONSOR Ej Couna/ 0 Mayor El HR [l] DCD 0 Finance 0 Fire []IT 0 P&R 0 Police IR PW/ SPONSOR'S This Amendment No. 2 to Otak's Contract #17-070 is to incorporate current SUMMARY recommendations for the Riverton Creek Flapgate Removal Project into final design and bid documents that will include the realigned creek channel, improved sheet pile wall design, improved construction sequencing,and services to support permitting. Council is being asked to approve the consultant contract Amendment No. 2 to Contract #17-070 with Otak for$37,064.00. REVIEWED BY El COW Mtg. 0 CA&P Cmte Ej F&S Cmte ,A,.. Transportation Cmte 0 Utilities Cmte 0 Arts Comm. 0 Parks Comm. 0 Planning Comm. DATE: 09/10/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPoNsoR/ADmIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT I FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $37,064.00 $186,086.00 $0.00 Fund Source: 412 SURFACE WATER(PAGE 93, PROPOSED 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 Page 93, Proposed 2019 CIP Otak Amendment No. 2 to Contract#17-070 Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 59 60 i • I • Allan Ekberg, Mayor 10, 1_1 ' 1,4t, ky, Public Works Department-Henry Hash,Director :2./ INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Mike Perfetti, Habitat Project Manager DATE: September 7, 2018 SUBJECT:' Surface Water Fund - Riverton Creek Flapqate Removal Project Project Number 99830103 Contract 17-070, Amendment No. 2 ISSUE Approve Amendment No. 2 to Contract No. 17-070 with OTAK, Inc. BACKGROUND In May 2017,the City entered into a consultant agreement with OTAK, Inc.for design and permitting services for the Riverton Creek Flapgate Removal Project. This project will increase salmonid accessibility to rearing habitat in Riverton Creek by removing two culverts and flap gates at the mouth of the creek and replacing a section of at-grade trail with a bridge over the restored open channel. DISCUSSION Under the original scope of work, Otak performed a review of the previous design work(Berger ABAM, 2009),and found that on- site geotechnical evaluation,cultural resources, and hydraulic modeling and scour analysis had not been provided,though stability concerns had been documented. OTAK's Amendment No. 1 added geotechnical services and some additional scope to revise the channel section to address long- term stability concerns. As a result, the team is recommending that a second row of tie-back anchors be installed in the existing sheet pile wall (supporting Tukwila International Blvd.), and a new,taller soldier pile wall be installed on the east side of the channel to minimize disturbance and excavation of the existing soils and parking lot.After a constructability review,the team also recommends revising the construction sequencing shown in the 2009 design in order to reduce the risk for mobilization of sediment into the Duwamish River during channel excavation. Sediment mobilization will likely be a concern to the environmental reviewing agencies. The proposed Amendment No. 2 will incorporate current findings and recommendations into final design and bid documents that will include the realigned creek channel, improved sheet pile wall design, improved construction sequencing, and services to support the City in addressing permit agency comments. FISCAL IMPACT Amendment No. 2 is for$37,064.00, bringing the total contract amount to$182,420. To fund Amendment No. 2,the project will utilize remaining 2018 CIP surface water design funds and the 2019 design budget, then be partially or wholly reimbursed through the 2017 SRFB design and construction grant of$846,965.00 (The match requirement is$149,465.). Agreement 2018/2019 Budget Original OTAK Contract+Amendment No. 1 $ 145,356.00 $ 145,356.00 OTAK Amendment No. 2 37,064.00 40,730.00 $182.420.00 $186,086.00 RECOMMENDATION Council is being asked to approve design Amendment No.2 for$37,064.00 with OTAK, Inc.for the Riverton Creek Flapgate Removal Project and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments:Page 93,Proposed 2019—2024 CIP OTAK Supplemental Agreement#2 6 1 W.1PW Eng1PROJECTS1A-DR Projects\Riverton Flap Gate Removal(99830103 98-DR03)1Consultant Selechon1Phase 21con0actlAmendment421Into Memo Otak PE Amend 42 20180810g1 docx 62 CITY OFTUKWKLA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103 Remove two culverts and flap gates.at Duwamish River; install pipe arch, create open channel DESCRIPTION: confluence, install trail bridge over new channel, nestona/ravegetate 2OD feet cf creek channel and 45O ft.of pond shoreline. JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve fish access to Riverton Creek and enhance salmon rearing and resting area. STATUS: Design underway in2o18. Construction grant uf$84Gk from VVA State RC{l 88A|NT.|K8PACT: Expected ho increase maintenance. Pn�eotused anmidgadion for East Marginal VVayPipe Replacement Pn�eotand HPA COMMENT: Control#133703-1 requires work hube completed by June 11.201Q.which will need 0obeextended. FINANCIAL Through Estimated (in$800's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 204 100 40 344 Lend(R/W) 0 Monitoring 15 15 15 15 15 15 80 ConatK8gnt. 184 184 Construction 918 918 TOTAL EXPENSES 204 100 1'142 15 15 15 is 15 15 1.536 FUND SOURCES Awarded Grant 72 847 819 Proposed Grant u Mitigation Actual O Mitigation Expected O Utility Revenue 132 100 295 15 15 15 15 15 15 617 TOTAL SOURCES 204 100 1.142 is 15 15 15 15 15 1.536 ������� �"=�=~~= > | �� 20/9-2024 Capital Improvement Program 93 w^� 64 Exhibit A-2 Scope of Work Riverton Creek Flapgate Removal Project City of Tukwila August 7, 20 I 8 Otak Project No. 32740 Amendment No. 2 A 75-percent design for the Riverton Creek Flapgate Removal Project was completed previously by a different consultant. Under the original Scope of Work, Otak performed an Intake Review of the previous design and found that on-site geotechnical evaluation, cultural resources, and hydraulic modeling and scour analysis had not been provided with the previous design, even though stability concerns had been documented. Further, based on a site investigation of existing conditions,Otak's team recommended that the proposed channel section be revised to address slope stability and erosion concerns. The previous Amendment No. 1 added geotechnical services and some additional scope to revise the channel section to address long-term stability concerns. Once on-site geotechnical explorations and analysis were performed, the team met to review the geotechnical recommendations and identify necessary measures to address global stability, since, the adjacent Tukwila International Blvd.bridge abutment sheet pile wall and private parking lot will be supported by the proposed channel side slopes after flapgate and culvert removal and breaching of the revetment. Options considered included further stabilization measures for the existing sheet pile wall such as a new sheet pile wall at the base of the existing wall or the installation of a lower row of tie-back anchors nearer the base of existing wall. Options for a new retaining wall along the east side of the channel were also considered to maintain the existing private parking lot. Constructability and cost were compared between optional design elements for stabilization. In addition to the channel alignment and pedestrian bridge being shifted east, further away from the existing sheet pile wall, the team recommends that a second row of tie-back anchors be installed in the existing sheet pile wall, and a new, taller soldier pile wall be installed on the east side of the channel to minimize disturbance and excavation of the existing soils and parking lot. After constructability review, the team also recommends revising the construction sequencing shown in the 75% design by others in order to reduce the risk for mobilization of sediment into the Duwamish River during channel excavation. Sediment mobilization will likely be a concern to the environment review agencies. The recommended revisions to the previous design and the addition of new stabili7ation elements are beyond the final design scope. At the request of the City, Otak also met with WSDOT in the field to review the project and a general permit will be required from the WSDOT Local Agency and Development Services group. They have requested to review all 65 Exhibit A-1 Scope of Work Continued technical analysis including the geotechnical report, hydraulic analysis, and structural calculations. Coordination with WSDOT and permitting support services to address comments are beyond the permitting support scope. The following scope is for additional final design services for the recommended stabilisation measures based on the geotechnical analysis and additional services to support the City in addressing comments from permitting agencies. This scope also provides additional services for preparation of final bid documents which was removed in Amendment No. 1. The following table provides a summary of the contract value for the project as modified by Amendment No. 2. Contract Authorized Fee Original Contract $105,363.00 Amendment No. 1 $39,993.00 Amendment No. 2 $37,064.00 Total $182,420.00 Scope and Budget Modifications 1 . 1 Project Management and Coordination The scope for this task is increased to provide project management and coordination for an extended project schedule for anticipated construction in 2019. This includes additional services for regular status update meetings with the City, project management, and preparation of project reports and invoices. 4.1 JARPA Preparation The scope for this task was reduced with Amendment No.1. The scope for this task is increased to provide services for development of grading quantities to be included in the Joint Aquatic Resources Permit Application (1ARPA) being prepared by the City. The quantities will include the revised construction sequencing of the culvert removal and revetment grading. Otak will also provide the project summary narrative via email for the JARPA. 4.7 Permitting Support The scope for this task was reduced with Amendment No. 1. This scope provides services for developing responses to comments received during review of permit submittals. The scope for this 66 W:\PW Eng\OTHER\Mike Perfetti\temp\Riverton Creek Flapgate\Riverton SOW_Amend 2_18_0807.docx 2 Exhibit A-1 Scope of Work Continued task is increased to include one round of comment response for the JARPA and one round of comment response for the WSDOT General Permit. Task 5 — Final Design 5.1 Final Design and Plan Sheets 4 Creek Grading, Trail Restoration, and Bank Armoring Design The scope for this task is increased to include final design of the following elements: 1. Revised channel alignment and section to allow 2:1 channel side slopes. 2. Revised bridge location and existing concrete wall demo and tie-in extents to align with revised channel location. 3. Additional row of tie-back anchors in the lower portion of the existing sheet pile wall. 4. Revised construction sequencing shown in the plans to reduce the potential for in-water work and to minimize sediment mobilization during culvert removal and channel grading activities. 6 Retaining Wall Design (3 sheets) This scope is increased to include final design of a solider pile wall east of the proposed channel with greater vertical and horizontal extents. 5.2 Specifications Otak will provide final bid-ready General Special Provisions (GSP) and project-specific Special Provisions for Divisions 2—9, excluding the landscape and planting Special Provisions to be prepared by the City per Amendment No. 1 scope. Per Amendment No. 1 scope,The City will prepare Division 1 of the Specifications and compile the master Contract Manual including all Contract and Bid Forms,Amendments to the WSDOT Standard Specifications, and Appendices. The City will incorporate Special Provisions provided by Otak. 5.3 Construction Cost Estimates Otak will prepare a final Engineer's Estimate for construction. W:\PW Eng\OTHER\Mike Perfetti\temp\Riverton Creek Flapgate\Riverton SOW Amend 2_18_0807.docx 3 67 Exhibit A-1 Scope of Work Continued Deliverables: 1. Final bid-ready Special Provisions Division 2-9 in MS Word format 2. Final full-size signed Bid Plans 3. Final Engineer's Estimate 4. Comment Responses to permitting agencies provided via email 68 W:\PW Eng\OTHER\Mike Perfetti\temp\Riverton Creek Flapgate\Riverton SOW_Amend 2_18_0807.docx 4 Exhibit B-2-Fee Estimate City of Tukwila-Riverton Creek Flapgate Removal Project Otak,Inc.,Project 32740 AMENDMENT NO.2,8/7/18 Prot.\Igrnt./Design Structural Environmental< Resource CADD Admin r Gcotech Guttural F — -2 ..c .G = a [,..: `� _ w w Q " w Tact Description ti,G U C; v U U.. —i[= o r F 4 1 O U I I U H u Task f Project Management 2 16 I , I 18 $ 2,628 $ 2,628T .. 1.1 Project Management and Coordination 2 ( 16 Ij 18 52,628 Task 4 (Permitting,Environmental Review and Coordination ( 14 4 2 4 4 2 ( 8 38 $ 4,936 $ 4,936 4.11)ARPA Preparation 8 2 4 2 !. 3 j 24 $2,839 1 4.7 Permitting Support 6 4 4 14 52.097 Task5 (Final Design 52 44 78 54 32 8.... 268 $ 29,500 $ .. 29,500 5.1 Final Design and Ilan Sheets �. 4.Creek Grading,Trod Restoration,and Bank Armoring Design 40 30 69 30 24 194 S21,545 Final PSE Hid Oct 6 8 16 ( 6 ( $ 44 $4,738 5.2 Specifications �. Final PSE Hid Oct 4 4 4 8 20 5,2,052 5.3 Construction Cost Estimates 1 Final PSE Hid Set 2 2 2 4 10 $1,165 Project Total Hours 2 82 4 46 82 4 2 62... 32,:. 8 324 Billing Rate(including Ol-I and Profit) $234.60 $134.90 $189.16 $131.97 $104.10 $132.67 8117.30 $105.59 S71.67 $70.15 1Total Labor Cot;including Overhead and Profit S 470.j$ 11,062 $ 757 $ 6,071 S 8,536 $ 531 $ 235 S 6,547 S 2.294 $ 562 $ 37,064 $ - $ - $ 37,064 ID rcct ENpenses _ $ _ $ Project Total(Amendment No-2) I I I 1 I. 1 j I$ 37,064 I$ - 'i$ I$ - I$ 37,064 W:\PW Eng\PROJECTS\A-DR Projects\Riverton Flap Gate Removal(99830103 98-DR03)\Consultant Selection\Phase 2\contract\Amendment#2\Riverton Fee Est_Amend 2_18_0807 C) co 70 Transportation&Infrastructure Committee Minutes September 10,2018 C. Grant Acceptance: Stormwater Quality Retrofit Project Staff is seeking Council approval of a grant agreement with the Washington State Department of Ecology (DOE) in the amount of $287,500.00 for the Stormwater Quality Retrofit Project. This project will select sevencandidate sites for water quality retrofits and advance up to four projects to 9 0%design.The15%required City match will come from Surface Water funds with $115,000 currently budgeted in 2019. Councilmember Quinn reiterated his request to expand the memo to better define the Surface Water fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. D. Contract Amendment: Riverton Creek Flapgate Removal Project * Staff is seeking Council approval $37,064.00 with OTAK, Inc. for remove two culverts and flap gates a of Amendment 2 to the Riverton Creek Fla tes and replace a section of at-grade The proposed amendment pgatCeoRnetrmabctval7-070 in the amount of l Project. The project will de trail with a bridge over the restored open channe l. The incorporate current recommendations into final design and bid documents and willw bring the total contract amount to $182,420. The amendment will be funded through remaining 2018 surface water design funds and the 2019 design budget,then beiparailyorwholly reimbursed through the 2017 Salmon Recovery FundingBoard design and construction grant. Councilmember !clan g asked if any projects would funded as a result, and staff replied there is adequate budget for other planned projects. UNANIMOUS NANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. , E. Project Completion: 2017 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc.in the amount of$448,471.71 for the 2017 Annual Small Drainage Program. Drainage improvements weren installed at three locations: 48th Avenue South between South 160th Street and South 162d Street, Strander Boulevard sidewalk in front of Target, and 58th Avenue South,14423 to 14455.The project was physically completed on January 16,2018 and concluded under budget. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. F. Supplemental Agreement: 2018 Annual Small Drainage Program Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480.00 for construction management services for the 2018 Small Drainage Program. This is an extension of the design engineering services contract already executed with KPG. To save money, staff will be doing more of the inspection work rather than contracting it out. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 71 72 COUNCIL AGENDA SYNOPSIS /01LA 4,„ InataIs ITEM No. Meeting Date Prepared by Mayor'i review Council review 09/17/18 HH 4,/, LAT/ L„,-1 4. 3. H . vtip 20-613 ITEM INFORMATION SIAN,SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Surface Water Fund - 2018 Annual Small Drainage Program Construction Management Supplemental Agreement with KPG, Inc. CATEGORY El Discussion • Motion E] Resolution El Ordinance El] Bit Award EI Public Hearing E1 Other Mtg Date Mtg Date 09/17/18 Mtg Date Mtg Date Mtg Date ilk Date Mtg Date SPONSOR EI Council El Mayor E]HR E] DCD El Finance El Fire El] IT E] P&R E] Police SPONSOR'S KPG is currently the design consultant for the 2018 Annual Small Drainage Program with SUMMARY Contract No. 18-063. During construction, the City will need construction management support and KPG was selected as the most qualified. The construction bid was awarded to Ceccanti, Inc. on 8/20/18. Council is being asked to approve Amendment No. 1 for construction management with KPG in the amount of$57,480.00. REVIEWED BY El COW Mtg. LI CA&P Cmte LI F&S Cmte Transportation Cmte El Utilities Cmte E]Arts Comm, r]Parks Comm. E1 Planning Comm. DATE: 09/10/18 COmmi EE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department CommvITEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $57,480.00 $57,536.00 $0.00 Fund Source: 412 SURFACE WATER FUND(PAGE 96, 2017 CIP) Comments: Additional grant funds are expected for$15,378.00 MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 Page 96, 2017 CIP KPG Amendment No. 1 to Contract 18-063, Scope of Work, and Fee Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 73 74 I Allan Ekberg,Mayor Public Works Department-Henry Hash,Director \‘'.;3"\• //"/ INFORMATIONAL E ORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /XI_ BY: Dave Sorensen, Project Manager CC: Mayor Allan Ekberg DATE: September 7, 2018 SUBJECT: Surface Water Fund -2018 Annual Small Drainage Program Project No. 98741201, Contract No. 18-063 Supplemental Agreement No. 1 for Construction Management Services ISSUE Approve KPG, Inc. to provide construction management services for the 2018 Annual Small Drainage Program. BACKGROUND The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is identified through maintenance activities as well as citizen complaints. DISCUSSION Supplement No. 1 is an extension of the design engineering services contract executed with KPG for the 2018 Annual Small Drainage Program. FINANCIAL IMPACT KPG has prepared the attached contract amendment with a scope and fee estimate to provide the necessary construction management services for the 2018 Small Drainage Program project. Sup. No. 1 CM Budget Construction Management Supplement No. 1 $ 57,480.00 $ 80,000.00 Transferred for Construction funding (37,842.00) King County Flood District Grant Funds 15,378.00 Total $ 57.480.00 $ 57,536.00 RECOMMENDATION Council is being asked to approve Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480.00 for construction management services for the 2018 Small Drainage Program project and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments: Page 96 CIP,2017 CIP Contract,Scope of Work,and Fee Estimate w\pw eng\projects\a-dr projects\annual small drainage programs\2018 sdp(91841201)\construction managementkdocs to tic\info memo 2018 sdp cm docx 75 76 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Annual Small Drainage Program Project No. 9XX41201 DESCRIPTION: Select,design, and construct emaDdnsinegepnojednihmughouttheCNy. PmvidadnoinaAeoorveotionofnrexiobng/ongoinQdnainagepmb|amothmuQhuuttheCdy. ino|udingou|ve� JU8�|�|�A�|O�� replacements,drain extensions, and pavement upgrades, STATUS: Projects for this annual program are taken from Small Drainage Project List. K0A|NT.|KMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in$QOQ's) 2015 2016 2817 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 74 80 80 80 80 80 80 80 80 714 SKmamQageu/N|onj0or 10 10 35 35 36 36 38 36 40 274 ConuLK8gmt 62 00 80 80 80 80 OO 80 80 702 Construction 255 515 515 515 514 514 514 513 513 4.388 TOTAL EXPENSES 401 685 710 710 710 710 710 789 713 6'058 ` FUND SOURCES Awarded Grant u Proposed Grant O Mitigation Actual O Mitigation Expected u Utility Revenue 401 885 710 710 710 710 710 709 713 0.058 TOTAL SOURCES 401 685 710 710 710 710 718 709 713 6,058 Project Location., Entire System C,�O ` �� 2O/7'2VooCap�d�p�vemen ProgProgram / / � m 96 78 SUPPLEMENTAL AGREEMENT NO.1 AGREEMENT No.18-063 PROJECT NO. 91841201 City of Tukwila KPG,Inc. Public Works Department 3131 Elliott Ave, Suite 400 6300 Southcenter Boulevard #100 Seattle,WA 98121 Tukwila,WA 98188 PROJECT: 2018 Small Drainage Program—Construction Services This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila,which was executed on the 25th day of April,2018. All provisions in the basic agreement remain in effect,except as expressly modified as follows: Article 2,Scope of Services,shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A. Article 4,Payment,shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $57,480.00 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $137,230.00 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of ,2018. APPROVED: APPROVED: CITY OF TUKWILA KPG,INC. Allan Ekberg Nelson Davis,P.E. Mayor Principal Attested: Christy O'Flaherty,City Clerk 79 EXH|B|TA Construction Management Services Scope of Work August 15� 2018 City of Tukwila 2018 Small Drainage Program — Project No. 91841201 This work will provide construction management services for the construction contract to complete the City of Tukwila 2018Sma|| Drainage Program. These services will include design support project management, documentation control, materials testing, public involvement, and contract administration during the construction of the project, as detailed below. KPG ("Consultant") will provide to the City of Tukwila ("City")construction management services for the project, A detailed scope for the Contract follows: |' INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: ~ The proposed project team will include one part-time documentation control specialist (Z days/week), a part-time resident engineer (l day/week) during construction activities, sub- consultant to provide services for materials testing, structural review,and other supporting tasks as deemed necessary. ^ It is anticipated that part time site observation will be required based on contractor's specific activities. The City will provide all required site observation and supporting documentation. ^ KPG estimates a total project duration of 80 working days including preconstruction service, construction services, and project closeout. No suspensions or stop work periods are anticipated during this duration, , |tls anticipated that the KPG will update and modify the Record of Materials (ROK1).This scope of services provides the management of the ROM and scheduling of required materials testing respectively. ^ It is anticipated that the City will review and execute the insurance, bonds, and the Construction Contract. ^ The City will do all public outreach' and ensure affected residents are notified of impending contractor activities by door to door and/or A-board signs that include date, hours of work, and a staff phone number tn call for questions. ^ The design engineers from KPG and structural subconsu|tants will be available during construction to answer questions during construction and review RAM's, shop drawings, and JO18 Small Drainage Program Page KPG Construction Management Services 8115118 �O �� EXHUB|TA answer RFysasrequired. ~ Services will be performed in accordance with the Contract plans & special provisions, and City engineering standards. H. SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, ay may be amended nrrevised, that all of the required Project documentation is accounted for. TASK.1—K8AN&GEW1EN7/COOND|NAJ|ON/AQN1|N|STQPJ|ON Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. ^ Organize and layout work for project staff. Prepare project instructions on contract administration procedures tobe used during construction. , Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source. Deliverables ^ Monthly invoices and progress reports TASK 2—PREC8NSTNUCT|ONSERVICES %.l Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project engineer, resident engineer, inspector, and document control specialist will attend the preconst,uct1on conference. The Consultant will prepare written record of the meeting and distribute copies#fthe minutes to all attendees and affected agencies,staff, etc. At the Pre-construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. Deliverables ^ Preconstructioo conference agenda with meeting minutes TASK 3—[ONSTQU[T|ON SERVICES FIELD 3.1 On-site Observation: The Consultant shall provide the services of one full time inspector Construction staff shall oversee all items necessary to complete the Work as 20ID Small Drainage Program Page 3 KPG Construction Management Services 8115118 81 EXH|0ITA described in the Plans and Specifications, and will observe the technical progress of the construction, inc|udingp field in.-pcction staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day to day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections lOS.1 and 1O5.2of the Standard Specifications. ii. Observe material, workmanship, and construction zrqps for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the City of any non conforming work observed during sitevbits. iii. Document all material delivered to the job site in accordance with the contract documents. iv. Prepare daily inspection reports, recording the construction contractor's operations as aGtwally ebseFved by the GensultaRt; includes qu—nitit;es ef weFk placed that day, V. Interpret Contract Documents in coordination with the City and KPG. vi. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. vii. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. viii Coordinate with permit holders on the Project to monitor compliance with approved permits, ifapplicable. ix. Prepare 0c|d records and documents to help aeunc the Project is administered in accordance with the funding requirements. X. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified (Construction Manual. 19-4 vi. Attend and actively participate in regular on site weekly construction meetings. xii. Take periodic digital photographs during the course of construction, and record locations. xiii. Punch list. Upon substantial completion of work, coordinate with the Client and affected agencies, to prepare a 'punch list' of items to be completed or corrected. Coordinate, final inspection with those agencies. Assumptions: " Consultant will provide part time observation services for the days/hours that the contractor's personnel arc on site based onthe Contractor's specific activities. Full time site observation is not anticipated. ^ The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they ore performing the work in accordance with the Contract Documents; 2018 Small Drainage Program Page KPG Construction Management Services 8115118 ����� EXH|BITA in case of noncompliance, Consultant will reject non conforming work, and pursue tho other remedies inthe intorcst,- ofthr City, as detailed in the Contract Documents. Tho Consultant cannot guarantee the construction contractors' performance, and it ir, understood that Consultant shall assume no responsibility for: proper construction means, nncthodx, techniques; project site safety, safety precautions or programs; or for the td|uro of any other entity to perform its work in accordance with laws, contracts, regulations, or Qty'scxpcctations. 3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform o project inspection and develop a comprehensive list of deficiencies or 'punch|ist' of items to be completed. A punch|iat and Certificate ofSubstantial Completion will be prepared by the Consultant and issued by the City. 3.3 Materials Testing: City to provide day to day coordination of the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the resident engineer. Materials testing provider will be managed asasubconsu|tanttoKPG. Deliverables ^ Daily Construction Reports with project photos—submitted on a weekly basis ^ Punch List Certificate ofSubstantial Completion , Review test reports for compliance TASK 4.1—CONSTRUCTION SERVICES—OFFICE A. Document Control. Original documentation will be housed at the Consultant's office' and filed in accordance with standard filing protocol. A copy ofworking files will be maintained in the field office. Document Control consists of: � Final Estimate (Approving Authority File) � Comparison ofPre|im1naryandFinal Quantities (Approving Authority File) � Final Records (Approving Authority File) ° Record of Material Samples and Tests � Affidavit of Wages Paid � Release for the Protection of Property Owners and General Contractor B. Project Coordination: Liaison with City, construction contractor, engineer' utilities and property owners ono regular basis to'discuss project issues and status. C. Plan Interpretations: Provide technical interpretations of the drawings, specifications' and contract documents' and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. D. VVeeWV Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes' and distribution of minutes toattendees. Outstanding issues to be tracked on a weekly basis. E. Initial Schedule Review: Perform detailed schedule review of contractor provided [PK8 for conformance with the contract documents. F. Lump Sum Breakdown: Evaluate construction contractors' Schedule ofValues for lump sum Z028 Small Drainage Program Page K9G Construction Management Services 8115118 �� ��� EXH|BITA items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data. G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City, contractor and approve as permitted. Utilize City provided format for pay estimates, or Consultant format. H, Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and compare with field-observed progress, as described in Section 2'08of the Special Provisions. In addition, perform schedule analysis on contractor provided [PKX updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. |. Certified Payroll: Process and track all certified payroll per State Prevailing Wage Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter.Tracking payroll each week. J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. K. Subcontractor Documentation: Process/ Approve all required subcontractor documentation. Request to Sublets will be verified and logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance documentation,verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid.All subcontractor documentation will be logged into KPG's subcontractor logs. L~ Record Drawings: Review record drawings prepared by the Contractor' and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as port of the progress payment to the Contractor. Upon project completion, contractor provided markups will bu The City will provide the marked up plan sheets with both the contractors and inspectors as-built information. Revisions to the CAD drawings will be based on these construction records. M. Physical Completion Letter: Following completion of all punch|ist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. N. Project Closeout: Transfer all project documents to the City for permanent storage. ^ Schedule review comments ^ Meeting agendas and notes ^ Monthly Pay Estimates ^ Subcontractor Packets ^ Cost Projection ^ Physical Completion Letter ` ^ Final Project Documents TASK 4.2—SQ8W4|7TAL/RF| PROCESSING A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be Z01B Small Drainage Program Page KPG Construction Management Services 8115/18 ��� �� EXHNBITA logged and tracked. B. Request for Information(NF|): Review and respond tnRF|'o. RF|'s shall be logged and tracked. C. Record of Materials (ROM): Prepare ROM based on Special Provisions and Plans for use pnthe project, based on the contract specifications. The ROM will be maintained by the Resident Engineer. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAM's, [lPL items, material compliance documentation, and all other required documentation. Deliverables ^ Submittal log ^ DF| Log ^ Completed Record uf Material for Material Certification TASK 4.3—CHANGE MANAGEMENT A. Case Log: Develop and maintain a case |o8 which includes change orders' RFP's' Field Work Directives B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. Each change order will be executed in accordance with WSDOT Standard Specifications and contain the following: ~ Change order ~ Independent Cost Estimate , Time Impact Analysis " Contractor's Pricing ^ Verbal Approval Memo ^ Back updocumentation C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. Q. Minor Change Orders: Develop minor change orders perVVSDOT Standard Specifications. Each minor change order will be executed and contain the following: ^ Independent Cost Estimate ° Verbal Approval Memo ~ Back updocumentation E. Force Account: Track contractor force account labor, equipment and materials. All force account calculations will be verified by the engineer and double checked by the documentation specialist. Deliverables , [han0eOrder(s) ^ Case Management Log " RFILoQ , Minor Change Order(s) ^ Force Account Records 2018 Small Drainage Program Page KPG Construction Management Services 8115118 �� �� 86 HOUR AND FEE ESTIMATE EXHIBIT B Project: City of Tukwila 4 Architecture 2018 Small Drainage Program Lundticape Arettiteeture A Civil Engineering A Construction Services ',/,'*f.%);r:l'i.:• ;;; •r-0.?-f,,-•5'"•,?",/ "/- 7"..W 47_,/,-..:-?/7/74V4:,,,,,„.";„14.1;-43:0,0::....,.-._ze,,,,,rivz,-z-m/..-,-/z-,:zrE : maftwl /• -,v —,,—../, .,o'.-.,,,...:,i,wp /.,,,,,,,„--!,try,, ;..r.,..4,-,v,..-,,,-7::'!,,-*,,,--1-i-iz--r-;,:-WI•`',.`-'•"'ff' %r.", ''..i'?-, /,' i.-A.;-:;-, mr-w w w w tw/--,,,,y-9,stwwwwo -..-"zi'''''1"7-'0;.."5W....", ZA.WV,A'/'•*.;', .'/./'';'4‘.j).6...A.P01/...t.c.1:-.44 .1•1:154/41;:;?1#rr.4,:i°.-/1 2.,:4,4.,IF.:i°',>;7-"1:1 ":„, r,c -W*,.#4:Ta "?...e./...,414 /.4../4.4•04,0Yei. "•/., jritt:07.,..1 ,4??::f.74',*:•.11-7-/,..W5.•,,,ei,";,„ 4-;.);<"/" ."),::4.,/ -1,7",', i',/t,',/041„r-Xoft .,----.44La ile-,4`;,,O.A.:7:-..-.ez*Y-).X<Ary.e.7.{;:)*.71/A* ..e.'/;, 44 0"„'.-..?..(,417 ,"./../pr 4.;;;;/•,..0;,,,41,,,,,Af, ,,:°(,,.,%.,///..:(,*.i!';;,4 '/,' 4.4./:07,"414 -5.7:111 ,ok.-,,,e?;‘,,,e,,tv..,4:,...-.r.?".. ..4,,,) .{.e:7:,',A. /.„4q::.;;,...,::01,-,.... -.;*.:/:::,,,r-T,,„,..,11,,,::„,y. '.,7,,,...,. A,.."..;t1 '..!,,..4:,,,,,,/..,' ;4 1 „ii, rm,/4/..--.4.,„:.•ag, ceet40 1-Management and Administration(Estimated duration 16 weeks) Weekly level of effort by Classification 0.25 0 0 0 0 0 0.25 0 Preconstruction Budget Estimate 4 0 0 0 0 0 4 0 $ 1,256.00 2 - Preconstruction Services(Estimated duration 2 weeks) Weekly level of effort by Classification 0 2 2 1 0 0 8 0 Preconstruction Budget Estimate 0 4 4 2 0 0 16 0 $ 3,296.00 i 3 - Construction Services(Estimated duration 12 weeks) Weekly level of effort by Classification 0 B 2 0 0 0 16 0 Construction Period Budget Estimate 0 96 24 0 0 0 192 0 $ 38,208.00 4 - Closeout/Record Dwg Services(Estimated duration 2 weeks) Weekly level of effort by Classification 0 4 2 4 4 0 8 0 Closeout/Record Dwg Budget Estimate 0 8 4 8 8 0 16 0 $ 5,520.00 I 4/-',,,,'.,COAW.,:,, cyt I',,,,,r lef,27-7Z-AVAza geasi1' atuasstionri.s.:248 :4i1 Reimbursables&Subconsultants Material Testing Allowance $ 3,200.00 Mileage $ 1,000.00 Structural Shop Drawing Review $ 5,000.00 ,taffirfair_2.4-LiP. „-f...42P:.&4,f,,i7Z,Ar,artr -4.4W, I . AZ117.ire-11;MTS1224.1007VCia.40.11,10 ifkx,;'fez, . , /: ;;'AG ilr-)/, ,a/ffrer./;:`,:-: W;'P,;A`-,4',/ '''‘AA'f,r127,47,,,,, -:44,oilMirOrl.,-A-30-1W7 -1,1:1,::—,* CO 8/27/2018 -** 1 88 Transportation&Infrastructure Committee Minutes September 10,2018 C. Grant Acceptance: Stormwater Quality Retrofit Project Staff is seeking Council approval of a grant agreement with the Washington State Department of Ecology (DOE) in the amount of $287,500.00 for the Stormwater Quality Retrofit Project. This project will select seven candidate sites for water quality retrofits and advance up to four projects to 90%design.The 15%required City match will come from Surface Water funds with $115,000 currently budgeted in 2019. Councilmember Quinn reiterated his request to expand the memo to better define the Surface Water fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. D. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment 2 to Contract 17-070 in the amount of $37,064.00 with OTAK, Inc. for the Riverton Creek Flapgate Removal Project. The project will remove two culverts and flap gates and replace a section of at-grade trail with a bridge over the restored open channel. The proposed amendment will incorporate current recommendations into final design and bid documents and will bring the total contract amount to $182,420. The amendment will be funded through remaining 2018 surface water design funds and the 2019 design budget,then be partially or wholly reimbursed through the 2017 Salmon Recovery Funding Board design and construction grant. Councilmember Idan asked if any projects would go funded as a result, and staff replied there is adequate budget for other planned projects. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. , E. Project Completion: 2017 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc.in the amount of$448,471.71 for the 2017 Annual Small Drainage Program. Drainage improvements were installed at three locations: 48th Avenue South between South 160th Street and South 162hd Street, Strander Boulevard sidewalk in front of Target, and 58th Avenue South,14423 to 14455.The project was physically completed on January 16,2018 and concluded under budget. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. F. Supplemental Agreement:2018 Annual Small Drainage Program * Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480.00 for construction management services for the 2018 Small Drainage Program. This is an extension of the design engineering services contract already executed with KPG. To save money, staff will be doing more of the inspection work rather than contracting it out. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 89 90 COUNCIL AGENDA SYNOPSIS .014 ILA iv kr,....i, __------------------- Initials ITEM No, , ,,g k \\„c,,,, , ow •-• Meeting Date Prepared _)! Mayor'.1 review Council review 0 ''''' 0 09/10/18 PMc (A -1 \ -4 4 09/17/18 PMc , IA 2 906 ITEM INFORMATION S l'Al^1, SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE' 9/10/18 At I AD\ I 1 1,NI fl 11,1, Approve an interagency agreement with King County for surface water billing services by them. C\1'1'GORY a Discuision 0 Motion 0 Resolution E Ordinance 0 Bid Award 0 Public Hearing a Other A/kg Date 09/10/18 Mig Date Attg Date Mtg Date .111t,g Date Alts Date Mtg Date 09/17/18 SPONSOR [Council 0Mayor 0 HR EDCD a Finance 0Fire [ITS 0P&R EI Police 0P1v El Court SP( Nsoit's Authorize the Mayor to sign an interagency agreement with King County whereby King suNIM \RY County would begin billing Tukwila property owners for City-provided surface water services as of January 1, 2019; increasing efficiencies within the City and allowing property owners to pay both the surface water fee and property tax through one payment - as the surface water fee would be included on the property tax statement. RI VII WI 1) HY E C.O.W. Mtg. 111 CDN Comm A Finance Comm. 111 Public Safety Comm. [1] Trans &Infrastructure 11 Arts Comm. 11] Parks Comm. E Planning Comm. DATE: 9/5 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPoNsoR/ADmiN. Finance Department CommilTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Exit! Ni)iium,RI QUIRI=1) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/10/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 09/10/18 Informational Memorandum dated 8/29/18 Surface Water Billing By King County - Cost Benefit Analysis Draft Interagency agreement with King County Minutes from the 9/5 Finance Committee meeting 09/17/18 No attachments 91 92 kic Allan Ekberg,Mayor Mayor's Office-David Cline, City Administrator 1 9p The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: September 12,2018 SUBJECT: Report for September 17, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council,staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • King County City Managers/Administrators Monthly Meeting: On September 5 City Administrator David Cline, Deputy City Administrator Rachel Bianchi and Senior Manager Leon Richardson attended the monthly King County City Managers/Administrators meeting held at the Tukwila Community Center. Topics discussed at the meeting included an update from the Port of Seattle, a King County Economic Forecast presentation,an update from the State Crime Lab, Municipal Hot Topics and an update from Sound Cities Association. II. Community Events • Rave Green Run:The Rave Green Run which is hosted by the Seattle Sounders will be held on Saturday, September 15th in Tukwila. Information is available at www.ravegreenrun.org. Tukwila is one of the sponsors using funding from lodging taxes,which are dedicated to promoting tourism. • Family Fest Postponed:The rescheduled Tukwila Family Fest will be held at Cascade View Community Park on September 19. III. Staff Updates Project Updates • 42nd Ave Phase III: Estimated Completion: November 2018 Seattle City Light (SCL) should have all the primary distribution and transformers installed and energized for their new underground system in the next few weeks.After SCL's underground completion,the City's construction contractor will start the power service cutover for the residential properties,with SCL's inspection. Comcast and CenturyLink's cutover work will begin after SCL's work. There is minimal road construction at this time to make way for the utility cutover work. Tukwila City Halt • 6200 Suutheenter Boulevard • Tukwila, WA 98188 • 0 -43 4 • W b ite:Tukwit WA. ov City Administrator's Report September 12,2018 Page 2 • 53rd Ave S: Estimated Completion: March 2019 Contractor was back on site as of September 9, after the Local 302, operating engineers' union strike ended. Work continues on the joint utility trench to install the electrical infrastructure along the project site. • BAR Bridge Rehabilitation: Estimated Completion: February 2019 The contractor did not incur any delays due to the Local 302 strike. They were able to work on column grouting and drilling for sole plates on the girder extension seats.The contractor is preparing for the"big lift"to install a 200-foot long girder to prepare for the sidewalk extension on the south side of the bridge. This beam lift is critical since it will require BNSF to completely shut down all rail traffic along the Washington coast to facilitate the 4-hour work window. • Longacres Parcel: Per Council direction,the City issued a Request for Proposals (RFP) on September 4 seeking buyers of the City's"Longacres" parcel,which is located on Longacres Way adjacent to the Tukwila commuter rail station. The RFP is available in the City's online records center under Legal/Public Notices. Responses are due on October 31. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community-Oriented Policing Citizens Advisory Board:Vacant Position: Student Representative. • Equity&Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: No vacancies. • Landmark Commission: No vacancies. • Library Advisory Board:Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee:Vacant Positions: No vacancies. • Park Commission:Vacant Positions: Position #4 Resident and Student Representative. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response In follow-up to the request made The City Attorney is preparing a during Citizen Comments at a previous memo for Councilmembers council meeting regarding updating summarizing the City's current September 4,2018 the City's panhandling legislation, ordinances pertaining to Council Meeting Councilmembers requested the City panhandling. Attorney provide written input to the Council for potential discussion. 94 Phone:20 -433-1 0 * Tr ail;Mayor TukwilaWA,gov * Website:TukwilaWA.gov September 12, 2018 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan September update In June, the Council approved the Plan's phasing and financing, based upon the Finance Committee and City staff's five-month exploration of options. Now that a new Fire Station 54 has been eliminated from the approved scheme, the current Station 54's needs will be assessed per Council direction. The Project Executive Team and City partners have had an- other productive month on all remaining elements of the Plan. FIRE STATIONS Site development Geotechnical exploration will inform site development costs for Fire Station 52. The City owns the property for now-deleted Fire Station 54, and its use or disposition will be a future decision. On September 4, Public Safety expressed support for removal of the existing abandoned home.A hazmat investigation has been completed in prepara- tion for the home's demolition. Station 51 design development Weinstein AU completed Station 51's design development phase. Design development pricing was presented 20 August in Public Safety and 27 August in COW, with Council consensus to move forward to the construction documents phase. Seven Fire Depart- ment-preferred alternates will be fully designed and included in bid package docu- ments; Council will decide if/when any or all are adopted. Station 51's revised budget is $13.3 million. Station 52 schematic design Weinstein AU began the schematic design phase for Station 52 last month. At COW 10 September, Council concurred with Public Safety's 4 September recommendations to (1) carry the administrative tenant improvements as an alternate, and (2) select the Fire Department's preferred drive-through plan. Drive-through Station 52's revised budget will now be $19.26 million, up from $18.6 million for the back-in plan. Station 54 assessment On 18 June, the Council eliminated new Station 54 from the Plan via Option D-20(f). Council has asked for an estimate to make life safety improvements to the existing sta- tion. This work has been initiated. 95 Stations' budget The project team's Station 51 design development estimate has begun to inform Sta- tion 52's pre-schematic design budget, specifically adjusted to the City Hall site. At this point, the overage has grown for both stations. New Station 54's deletion will lose some economy of scale on design, construction, and dependent costs for Stations 51 and 52. Including Station 54's substantially reduced scope,the stations' overall revised budget is $34 million. GC/CM pre-construction services Lydig conducted the process to select an EC/CM electrical contractor and an MC/CM mechanical contractor pursuant to RCW 39.10.385. In May,Valley Electric was selected as EC/CM and Johansen Mechanical as MC/CM. Both firms had been engaged, but Sta- tion 54's deletion dropped the electrical scope of work beneath the $3 million thresh- old for the use of EC/CM. So,Valley is out, and the electrical work will be bid. Lydig will have to prequalify electrical subcontractors to lower the risk of the bid market. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild- ers for the Justice Center—were represented at the 23 June open house to talk about job opportunities. JUSTICE CENTER Property acquisition The City now owns four of nine Justice Center properties. Depending on due diligence and site access, the Council should expect final pricing and closed transactions for more of the properties. If site acquisition is extended, permitting, environmental, and construction starts may be delayed. Public Use and Necessity will be argued 14 Sep- tember. Due to the lack of access to parcels in the middle of the site,there remain un- known risks that haven't been fully estimated; additional site contingency funds are included in the overall project budget. Design development On 7 May Public Safety recommended continuation into design development. At COW on 14 May, the Council concurred with the recommendation, and the team began de- sign development mid-June. Design development pricing is expected 1 October in Pub- lic Safety and 8 October in COW. The revised budget is $68.5 million. GC/CM pre-construction services BNBuilders continues to work with the design team on cost estimating, constructabil- ity, material selection, and scheduling. BNB received Public Safety and Council ap- proval 6 August to perform early abatement and demolition work on the JC-9 property. Impacted by the now-ended operating engineers' strike, demolition is underway. 96 PMQA update September 12,2018 page 2 CONSOLIDATED SHOPS Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shops properties later this year. Site investigations and ne- gotiations are ongoing. King County Superior Court granted the City's request for Pub- lic Use and Necessity. Negotiations are under way regarding access, possession, and price. Design services A request for proposals went out 25 June for architectural services on a shops master plan and Heiser facilities tenant improvements. Ten proposals were submitted 20 July for shortlisting 23 July. Three interviews with finalists were held 13 August. The rec- ommended firm, SHKS Architects, is likely scheduled to be presented for consideration by Public Safety 1 October, COW 8 October, and Council 15 October. OTHER RESOURCES Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., testing and inspections. Follow- ing the envelope consultant 12 February, Council can expect to see more contracts for these services. Hazmat and commissioning await construction. Archeologists and transportation consultants for environmental reviews will be procured as needed. PROPERTY ACQUISITIONS Due diligence On 20 November, Council approved contracts to conduct surveys, environmental re- views, and geotechnical analyses to prepare for property acquisitions. That work has been underway. As expected, soil contamination has been found on the first Justice Center parcel. On 19 March, the Council unanimously approved amendments to all three contracts to allow necessary work to continue and to provide contingencies. These activities continue. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious.With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 and Justice Center bidding is now expected to begin in January 2019 and construction next spring. PMQA update September 12,2018 page 3 97 PROGRAM BUDGET Financial plan From 6 February through 5 June, the Finance Committee and staff conducted an inten- sive effort to develop recommendations for full Council discussion re the Plan's signifi- cant financial gap. This effort culminated 5 June in a unanimous Committee recommen- dation of Option D-20(f) that was discussed at the 11 June Council workshop. Council reached consensus for Option D-20(f), approved by a full Council vote 18 June. Contract reconciliations Fees for Weinstein AU, DLR, and SOJ were based on the Plan's bond measure budget and had to be reconciled to the real project budgets. Also, Lydig and BNB had clean-up language to their GC/CM contracts.All of these were recommended by Public Safety 16 July and COW 23 July and approved by Council 6 August. Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values. These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND Meeting target Correction needed Proceeding as planned. Steps needed to attempt recovery. Caution advised Not meeting target Steps needed to meet target. No recovery plan in place. 98 PMQA update September 12,2018 page 4 Upcoming Meetings & Events September 2018 17th (Monday) 18th (Tuesday) 19th(Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) D Public Safety D Finance Cmte, *New Date* SnackPack Cmte, 5:30 PM Tukwila Family Volunteer Training 5:30 PM (Hazelnut Fest and Orientation (Hazelnut Conference 6:00-7:30 PM Conference Room) Room) 3:00—6:00 PM (Southcenter Cascade View Community Baptist: Community Park, 14742 Macadam City Council 14211 37th Ave.S) Road S) Regular Mtg., Celebrate For more 7:00 PM Tukwila's diverse information call (Council communities with 206-717-4709. Chambers) an evening of music,resources, arts&crafts and D Tukwila much more. Historical Society, 7:00 PM (Tukwila Arts Heritage& Commission, Cultural Center, 5:00 PM 14475 59'h Ave. (Community s,) Center) D Action Tukwila Meeting 7:00—8:30 PM (Valley View Sewer Dist., 3460 S. 148h St.) 24th (Monday) 25th (Tuesday) 26th(Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) D Transportation& D Community D. Planning Tukwila Intl.Blvd. Infrastructure Development& Commission, Action Cmte's Cmte., Neighborhoods 6:30 PM Trash Pickup Day 5:30 PM Cmte., (Council 900— 1000 AM (Hazelnut 5:30 PM Chambers) For location or Conference Room) (Hazelnut information contact Conference Sharon Mann at Room) 206-200-3616 City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) D Arts Commission: 3rd Wed.,5:00 PM,Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305. Civil Service Commission: 2nd Mon.,5:00 PM,Human Resources Conf.Room. Contact Michelle Godyn at 206-431-2187. DCommunity Development and Neighborhoods Committee: 2nd&4th Tues.,5:30 PM,Hazelnut Conf.Room, Contact Laurel Humphrey at 206-433-8993 COPCAB(Community Oriented Policing Citizens Adv.Board): 2nd Thurs,,6:30 PM,Duwamish Conference Room. Contact Chris Portman at 206-431-2197 >Equity&Social Justice Commission: 1st Thurs.,5:15 PM,Hazelnut Conf.Room. Contact Mia Navarro at 206-454-7564. >Finance Committee: 1st&3rd Tues.,5:30 PM,Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. (A)A resolution regarding the compensation policy for City employees. (B)2019-2020 Biennial Budget review: Technology&Innovation Services Department. >Library Advisory Board: 1st Tues.,5:30 PM,Community Center. Contact Stephanie Gardner at 206-767-2342. >Park Commission: 2nd Wed,,5:30 PM,Community Center. Contact Robert Eaton at 206-767-2332. D Planning Commission/Board of Architectural Review: 4'h Thurs.,6:30 PM,Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. Public Safety Committee: 1st&3rd Mon.,5:30 PM,Hazelnut Conf.Room, Contact Laurel Humphrey at 206-433-8993. (A)An ordinance for red light cameras. (B)2018 Fire Department six-month review, (C)2019-2020 Biennial Budget review: Firemen's Pension Fund. DTransportation and Infrastructure Committee: 2nd&4th Mon.,5:30 PM,Hazelnut Conf.Room. Contact Laurel Humphrey at 206-433-8993. D Tukwila Historical Society: 3rd Thurs.,7:00 PM,Tukwila Heritage&Cultural Center, 14475 59'Avenue S. Contact Louise Jones-Brown at 206-244-4478. >Tukwila Int'l.Blvd.Action Cmte: 2nd Tues.,7:00 PM,Valley View Sewer District. Contact Chief Linton at 206-433-1815. 99 Tentative Agenda Schedule MONTH MEETING 1— MEETING 2'- MEETING 3- MEETING 4 REGULAR C.O.W. REGULAR COW, September 4 (Tuesday) 10 17 24 Unfinished Business: See agenda packet Special Issues: cover sheet for - Interagency Agreement 2019-2020 Biennial this week's agenda: with King County for Budget review. surface water September 10,2018 management fee Committee of the collection services. Whole Meeting. - Application for grant funding assistance for the Chinook Wind Project and a Parks acquisition project. - Grant agreement for the Stormwater Quality Retrofit Project. - Memorandum of Agreement with CenturyLink for the 53rd Ave.S.Project. Accept as complete the 2017 Annual Small Drainage Program. - Contract amendment for the Riverton Creek Flap Gate Removal Project. - Supplemental Agree- ment for construction management services for the 2018 Annual Small Drainage Program. October 1 8 15 22 Special Presentation: Special Issues: - Swearing in of 2019-2020 Biennial Deputy Police Chief Budget review. Eric Dreyer. - Presentation of Special Meeting to Mayor's proposed immediately follow 2019-2020 Biennial Budget. Committee of the Whole Mtg. 100