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Home My WebLink AboutFIN 2018-10-02 Item 2B - Resolution - Cancellation of 2018 Abandoned or Unclaimed PropertyCity of Tukwila Allan Ekberg, Mayor TO: INFORMATIONAL MEMORANDUM Mayor Ekberg Finance & Safety Committee FROM: Vicky Carlsen, Deputy Finance Director BY: Cindy Wilkins — Fiscal Specialist DATE: October 2, 2018 SUBJECT: 2018 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section ISSUE Annual write-off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2018 unclaimed property report year, reporting of abandoned or unclaimed property totals $5,227.73 comprised of General Fund Accounts, payable Claims checks, Payroll checks and Court checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located in order to claim their property. One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund in the courtroom prior to the start of the trial. Checks are no longer being issued for reimbursement. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider these items on the Consent Agenda at the October 15, 2018 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution 2018 Unclaimed Property Summary Detail Report. 9 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2018, requires a one year dormancy period for outstanding claims and payroll checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2017; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund and payroll checks as detailed on Attachment A, the 2018 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: 2018 Unclaimed Property Summary Detail Report (07/01/2016 — 06/30/2017) W:\Word Processing\Resolutions\Cancellation of outstanding claims and checks 9-19-18 CW:bjs Page 1 of 1 11 12 2018 Unclaimed Property, Reporting Period 07/01/2016 - 06/30/2017 ATTACHMENT A Accounts Payable Due Diligence Letter Check Number Check !Vendor #Nendor Name Date Description Account Number Check :Total Amount Amount Status 372534 07/18/16 '1017311 ART OF SHAVING Bus Lic Refund 000.257.000 67.001 67.00 6/28/2018 No response 372569 07/18/16 017316 ROBIN MUKHERJEE Day Camp Refund 000.347.600.01.00 150.001 150.00 6/28/2018 No response 372733 08/01/16 013945 LOREN SHOICHI TEMKIN Piano Lessons Refund 000.07.571.200.41.01 504.001 504.00 6/28/2018 7/2/18 returned in mail, return to sender 372735 08/01/16 1017372 ARANZA TORRES-SILVA 3rd Place Art Show Award 000.03.573.200.49.00 50.001 50.00 6/28/2018 No response 372854 08/15/16 017381 AMAIRANI URIBE Witness Fee 000.09.512.500.49.04 12.271 24.54 6/28/2018 No response 372854 08/15/16 1071381 AMAIRANI URIBE Witness Fee 000.09,512.500.49.04 12.271 6/28/2018 372972 09/06/16 .017440 MARVIN HERRERA Witness Fee 000.09.512.500.49.04 26.631 26.63 6/28/2018 No response 373194 10/03/16 i017485 BAC TRAN Utility 0/P 12252 46th Ave S 640.237.000 20.091 20.09 6/28/2018 No response 373337 10/24/16 002813 DAVE JOHNSON Travel - Johnson 000.07.571.205.43.00 5.281 5.28 6/28/2018 No response 373611 12/05/16 '[017610 ANGELA DANIELS Witness Fee 000.09.512.500.49.04 24.521 24.52 6/28/2018 No response 373645 12/05/16 1017611 JONALYN MAREHAM Witness Fee 000.09.512.500.49.04 22.64 22.64 6/28/2018 No response 373646 12/05/16 :017607 CONTERA MASON Witness Fee 000.09.512.500.49.04 15.451 15.45 6/28/2018 7/3/18 returned in mail, return to sender 373654 12/05/16 1017367 GIANG NGUYEN Perm Mtr Refund D16-0135 401.245.100/401.379.002.00.00 52.061 52.06 6/28/2018 No response 374087 02/06/17 1011120 SOLOMON B. BERHANE Interpreter Fee 1/25 000.09.512.500.41.03 80.001 80.00 6/28/2018 No response 374196 02/21/17 1017739 LWAN GHEBRISLASIE Witness Fee 12/25 000.09.512.500.49.04 11.461 11.46 6/28/2018 No response 374205 02/21/17 1017737 LINDSEY JOHNNY Witness Fee 12/25 000.09.512.500,49.04 11.8211 11.82 6/28/2018 No response 374242 02/21/17 ;017735 GONZAO SANCHEZ Witness Fee 12/25 000.09.512.500.49.04 11.50, 11.50 6/28/2018 No response 374366 03/20/17 017804 TULA BISWA Witness Fee 2/22 000.09.512.500.49.04 12.141 12.14 6/28/2018 No response 374562 04/17/17 1017861 MABEL ARIAS ARGUELLO Witness Fee 3/29 000.09.512.500.49.04 25.78' 25.78 6/28/2018 No response 374570 04/17/17 1017863 LANESHA BROOKS Witness Fee 3/29 000.09.512.500.49.04 90.251 90.25 6/28/2018 7/6/18 returned in mail, return to sender 374611 04/17/17 013579 PING LAU Interpreter Fee 4/3 000.09.512.500.41.03 110.001 220.00 6/28/2018 No response 374611 04/17/17 1013579 PING LAU Interpreter Fee 4/3 000.09.512.500.41.03 110.00I 6/28/2018 No response 374650 04/17/17 1017676 RYAN VANCIL Hearing Examiner Pro Tem 000.08.558.600.49.53 33.801 33.80 6/28/2018 No response 374715 05/01/17 1013579 PING LAU Interpreter Fee 4/12 000.09.512.500.41.03 110.001 110.00 6/28/2018 No response 374789 05/15/17 1017930 LEO CASTILLO/Seattle Mental Health Witness Fee 4/26 000.09.512.500.49.04 10.111 10.11 6/28/2018 7/9/18 returned in mail, return to sender 374796 05/15/17 :017927 ANTOINE DANIEL Witness Fee 4/26 000.09.512.500.49.04 11.391 11.39 6/28/2018 No response 374807 05/15/17 1017928 DELANE HOLLSTEIN Witness Fee 4/26 000.09.512.500.49.04 18.241 18.24 6/28/2018 No response 374820 05/15/17 I017934 AUDRA KOKE Ad Ath League Refund 000.347.600.08.00 17.001, 17.00 6/28/2018 No response 374822 05/15/17 i013579 PING LAU Interpreter Fee 4/26 000.09.512.500.41.03 110.001 210.00 6/28/2018 No response 374822 05/15/17 ;013579 PING LAU Interpreter Fee 4/27 000.09.512.500.41.00 100. 0 374825 05/15/17 1017925 CHRISTIAN MARQUEZ-DIAZ Witness Fee 4/26 000.09.512.500.49.04 14.60 14.60 6/28/2018 No response 374915 05/22/17 ''017946 TRAN PHO Utility 0/P SM#00-4000-0511 640.237.000 100.001 100.00 6/28/2018 No response 374990 06/05/17 1013579 PING LAU Interpreter Fee 5/15 000.09.512.500.41.03 110.001 220.00 6/28/2018 No response 374990 06/05/17 1013579 PING LAU Interpreter Fee 5/24 000.09.512.500.41.03 110.0011 6/28/2018 No response 374992 06/05/17 018016 CEDRICK LIESAM Witness Fee 5/24 000.09.512.500.49.04 12.7811 12.78 6/28/2018 7/9/18 returned in mail, return to sender 375000 06/05/17 1017958 OBDULIO MONTEPEQUE MORALES Witness Fee 5/24 000.09.512.500.49.04 15.67: 15.67 6/28/2018 7/9/18 returned in mail, return to sender 375006 06/05/17 I018017 MICHEL PEDERSEN Witness Fee 5/24 000.09.512.500.49.04 26.59! 26.59 6/28/2018 No response 375074 06/19/17 1010112 FIRST AMERICAN TITLE INSURANCE Utility 0/P NCS-844994-WA1 400.111.100 349.051 349.05 6/28/2018 No response 375099 06/19/17 ''013579 PING LAU Interpreter Fee 4/27 000.03.512.500.41.00 100.001 100.00 6/28/2018 No response 375111 06/19/17 1018034 NW BEST CPR IDamage Deposit Refund 000.239.105 200.001 200.00 6/28/2018 9/7/18 returned in mail, return to sender Total Checks: 2,874.391, 2,874.39 W Paryoll Check Number Check Vendor #Nendor Name Description Date Account Number Check Total Amount Amount Status 532929 01/20/17 Monson, Ryan PAYROLL 52.50', 533091 03/20/17 MILLER, KYLE PAYROLL 26.64', 533130 04/05/17 MILLER, KYLE PAYROLL 26.64', 533167 04/20/17 ',MILLER, KYLE PAYROLL 90.06 532843 12/05/16 TUKWILA PANTRY PAYROLL DEDUCTION 72.50 533073 03/03/17 ':TUKWILA CHILDREN'S FOUNDATION PAYROLL DEDUCTION 10.00 Total Checks: 278.34, Court Check Number Check 'Vendor #Nendor Name Description Date Account Number Check Total Amount Amount Status 12/22/14 ,UMEADI, LICHENNA IFUNIANYA BAIL REFUND CR0065012 2,000.001 11/10/15 UNKNOWN VEHICLE VIOLATOR IUNCL MONEY IN0057474 47.00', 10/28/15 ',ALI, AMINO AHMED 'MISC TRUST IN0059360 12.00 03/25/16 TAYLOR, ERIN DIANE OVER PAYMENT 6Z0402641 16.00i Total Checks: 2,075.00' UNCLAIMED PROPERTY: TOTAL 5,227.73