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Home My WebLink AboutPS 2018-10-01 Item 2B - Public Safety Plan - Justice Center Design DevelopmentCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDU TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 24, 2018 SUBJECT: Justice Center Design Development ISSUE The City has completed Design Development of the Justice Center. The end of Design Development provides the owner with a more refined budget number for the project based on a more detailed design. After significant Council review and deliberation, the budget for the Justice Center was increased to $68.5 million, largely due to cost escalation and market conditions. The Schematic Design estimate confirmed this budget. The Design Development estimate further confirms this budget. BACKGROUND The Justice Center will hold the City's Police Department, Municipal Court and Emergency Operations Center. It will provide a seismically safe, efficient facility for City staff and better access to key City services for the public. Stakeholders from the Police Department, Court and EOC have been directly involved in the planning and design of the facility, which features the following: • Conference center area allows for flexible use by City staff and the community that morphs into the Emergency Operations Center during an activation; this maximizes the use of key space. • Modern Court facilities, including necessary private meeting rooms, holding area, and probation spaces. • Critical police functions addressed, including records area, evidence, training facilities and team areas to facilitate teamwork. • HUB area that creates a joint staff room area for co-worker collaboration. • Planned areas for future expansion (second court room when needed, additional office space for the Police Department). The building as currently designed totals approximately 47,200 square feet. Similar to the process with the fire stations, once Design Development was finished, DLR Group's cost estimator, Roen, and the General Contractor/Construction Manager (GC/CM) firm, BNBuilders (BNB), developed cost estimates for the Justice Center independently of each other. Both initial cost estimates came within less of one percent of each other and the two organizations have reconciled to the same estimated construction costs as the Schematic Design number, that stays within the approved $68.5 million total project budget. The ability to have a GC/CM on board early and throughout the Schematic Design and Design Development phases directly led to this successful cost estimate reconciliation. Although the design advanced significantly from Schematic Design to Design Development, the overall cost estimates and budget remained on target with minimal adjustments. These included: 3 INFORMATIONAL MEMO Page 2 * Construction costs decreased slightly, from $38.738,578to338727.363. Additional detail can befound iOthe BNBui|dersEstimate Comparison attached. * Project Management services increased from $1.5B4.00Oto$1.815,875due toan increase in Construction Management fee allocation, as well as additional consultant fees for legal and other professional services. ° Land Acquisition decreased from $14.133.2S5tO$14.D52.253aooresult ofclosed transaction prices while Contingency for Land Acquisition increased from $1,250,000 to $1.55O.00Odue tobusiness assistance. ° (]mara|| project contingencies decreased from $5.757.731 to $5.33O.213tOfund the adjustments listed above. RECOMMENDATION Staff is seeking committee approval to forward this issue to the October 8, 2018 Committee of the VVh[de meeting with a recommendation that the City continue into the Construction Documents phase for the Justice Center. Despite the budget challenges, the need for amodern, Justice Center remains very real, for the broader community and for the staff that work inthese facilities. The Council will continue to have decision points in the future that provide "off ramps" if so desired. ATTACHMENT -Justice Center Design Development PresentstiOn -BNBui|deraEstimate Comparison -Justice Center Budget TUKWILA JUSTICE CENTER U'i TUKWILA JUSTICE CENTER I landsca De site plan 0) pOref A*, - (71 SHRUB/GROUNDCOVER AREA CONCRETE PAVEMENT CONCRETE AND WOOD FURNISHINGS QUANTITY: PARKING: LARGE TREES MEDIUM TREES SMALL TREES MAIN LOT: 21 POLICE (LARGER STALLS) 52 STANDARD (34 STAFF, 18 VISITOR) 32 COMPACT NORTH LOT: 6 ADA 59 STANDARD SHRUB/GROUNDCOVER AREA 25 COMPACT STORIVIWATER DETENTION AREA TOTALS: 10 ADA 21 POLICE LAWN AREA 111 STANDARD 57 COMPACT CONCRETE AREA ASPHALT AREA SITE FURNISHINGS LAWN AREA WOOD STAGE ART POLES GRAND TOTAL: 199 STALLS BIOFILTRATION AREA ASPHALT PAVEMENT "1- SWIFT COM PAW Lic JULY 27, 2018 LEVEL 1 AREA Police EOC Courts Shared Spaces Building Support 13,532 2,047 9,685 5,866 1,015 Total 32,145 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF 00 LEVEL 2 AREA Police EOC Courts Shared Spaces Building Support 15,266 656 Total 15,922 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS ce Cente Project Category SC E ATICIDESIGISL Estimate A/E Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,738,678 Construction Related Costs (incl bond) 2,112, 639 PM Services (incl other prof svcs) 1,594,000 Contingency (incl Construction & Proj) 5,757,731 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 53,153,048 Land Acquisition 14,133, 295 Contingency for Land Acquisition 1,250,000 TOTAL 68,536,343 teiCenteDESIGNEDEVEL. Project Category BUD ES ATUropt Estimate ALE Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,727,363 Construction Related Costs (incl bond) 2,112, 639 PM Services (incl other prof svcs) 1,815,875 Contingency (incl Construction & Project) 5,328,213 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 52,934,090 Land Acquisition 14,052,253 Contingency for Land Acquisition 1,550,000 TOTAL 68,536,343 • COUNCIL CONSENSUS TO PROCEED • CONSTRUCTION DOCUMENTS • TARGET VALUE COORDINATION WITH GCCM • CITY LAND USE AND PERMITTING PROCESS • EARLY CONSTRUCTION PACKAGES FOR GCCM • CONSTRUCTION START APRIL 1 B NB BNB SD vs DD ESTIMATE COMPARISON CONFIDENTIAL BN Builders PROJECT: JUSTICE CENTER OWNER: CITY OF TUKWILA ARCHITECT: DLR GROUP Building System Breakdown A10 - Foundations A20 - Basement Construction B10 - Superstructure B20 - Exterior Enclosure B30 - Roofing C10 - Interior Construction C20 - Stairs C30 - Interior Finishes D10 - Conveying D20 - Plumbing D30 - HVAC D40 - Fire Protection D50 - Electrical E10 - Equipment E20 - Furnishings F10 - Special Construction F20 - Selective Building Demo G10 - Site Preparation G20 - Site Improvements G30 - Site Mech Utilities G40 - Site Elec Utilities G90 - Other Site Construction Direct Construction Costs (DCC) Design / Estimating Contingency Escalation Negotiated Support Services Trade Package Bonds (See Sub Plan) MACC Contingency (%-DCC + Des + Esc TP) Maximum Allowable Construction Cost (MACC) Contractors Fee (% of MACC - Bid %) Specified General Conditions Specified General Conditions Specified General Conditions GC/CM Performance & Payment Bond BNB Insurances B&O Taxes Preconstruction Services Total Contract Costs (TCC) Washington State Sales Tax Guaranteed Maximum Price (GMP) $ per GSF / Component GSF SD ESTIMATE (RECONCILED 4/26/18) Total Project Cost RECONCILED - WITH BOL ESTIMATE TYPE: ISSUE DATE: DD ESTIMATE (RECONCILED w/BOL 9/25/18) Iota Project Cos DD 9/25/2018 Total Cost r-rrfrtWr'Pr5Zgfr4-)y- Zi&iTfw yef-MDerimx r157 Tirfrirgif r;„ VO 31,7501 34.71 1 23.14 1 $ 1,102,069 1 32,1501 $ 36.50 1 24.64 1 $ 1,173,396 11 71,327 1 1 Geo Layer + Slight Bldg Footprint Increase. 01 - Comments 4- 7,200 $ 38.08 37.74 1 1,797,562 25,148 $ 102.95 54.35 1 $ 2,588,884 31,750 $ 32.91 21.94 1 $ 1,044,898 47,200 $ 52.21 51.74 $ 2,464,197 47,200 $ 1.68 $ 1.67 1 $ 79,466 47,200 $ 24.42 $ 24.20 $ 1,152,633 4- 7,2001 $ 2.12 $ 2.10 1 $ 100,000 47,200, $ 15.33 $ 15.19 $ 723,470 47,200 $ 51.60 $ 51.13 1 $ 2,435,520 47,200 $ 5.52 $ 5.47 $ 260,362 47,2001 $ 49.42 $ 48.98 1 $ 2,332,689 47,200 $ 16.50 $ 16.35 $ 778,674 4- 7,200 $ 8.81 $ 8.73 1 $ 416,038 01 $ - $ 54,821 $ 9.12 $ 10.50 $ 500,000 198,519 $ 10.38 $ 43.25 $ 2,059,902 - 1 $ 01 $ - - $ - 40.08 $ 1,908,951 11 $ 529.64 $24,999,217 % of DCC ---> SUB PLAN 1 $ 2,224,519 % of DCC ---> SUB PLAN 1 $ 1,931,898 EST DETAIL 1 $ 1,762,449 % of DCC ---> SUB PLAN 1 $ 437,335 2.50%1 $ 739,824 $ 679.98 $32,095,242 5.00%1 $ 1,604,762 (AS -BID) $ 580,891 (JC-9 Early) Addll MACC Value $ 696,084 Included w/Fee Included w/Fee Included w/Fee Owner (Bid) Value $ 240,000 $ 746.12 $ 35,216,979 10.00%1 $ 3,521,698 47,630 $ 40.08 25,875 97.74 53.10 2,529,101 37,195 29.05 1$ 47,630 $ 2.74 1 $ 47,630 $ 20.21 1 $ 47,6301 $ 2.31 1 $ 47,630 $ 52.49 111,389 1 1 Slight Bldg Size Increase, Steel Unit Costs, More NLT (59,783) Canopy at HUB Plaza, Panel/Screen Scope 22.69 $ 1,080,660 1 35,762 52.49 $ 2,500,067 1 35,870 Custom Woodwork, GWB Increases 2.74 $ 130,530 1 51,064 Added Stair to roof, Feature Stair Increase 20.21 $ 962,366 $ (190,267) 2.31 $ 110,000 1 $ 10,000 47,630 $ 15.88 $ 47,630 $ 44.98 $ 47,630 $ 6.38 $ 47,6301 $ 57.13 $ 47,630 $ 27.91 $ 47,630 $ 12.19 $ 15.88 $ 756,450 $ 32,980 44.98 $ 2,142,635 j (292,885)1 6.38 $ 304,007 $ 43' 645 57.13 $ • 2,721,086 1 $ 388,397 Added Low Voltage Scope 27.91 $ 1,329,342 $ 550,668 Security walls and ceilings, Lab Eq 12.19 $ 580,544 1 $ 164,506 Casework and Tops , - $ - 0 $ - , $ - $ - $ - 54,8211 $ 10.02 $ 11.53 ' $ • 549,164 1 $ 49,164 Rat eradication. 204,659 $ 8.92 $ 38.31 $ 1,824,765 $ (235,137) 204,6591 $ 11.69 $ 50.22 $ 2,391,816 1 $ 466,805 Landscape Density and Art Poles 204,6591 $ 12.74 1 $ 204,6591 $ 2.78 1 $ 01 $ - 1 $ 54.74 $ • 2,607,198 $ (229,918) 11.95 $ 569,288 1 $ 168,562 $ 549.47 $26,171,366 $1,172,149 1,886,001 11 $ 1,050,154 11$ 1,780,660 11 $ $ 435,360 $ 738,572 $ $ 673.15 $32,062,113 (338,518)1 1 See Sub Plan for Development of This Value (881,744) 1 See Sub Plan for Development of This Value 18,211 1 1 Reference Estimate Detail Information (1,975) 1 See Sub Plan for Development of This Value (1,252) 1 % Based Calculation ($33,129) $ 1,603,106 $ 580,891 25,818 $ $ 694,766 $ - $ (1,656) 1 % Based Calculation - 1 As -Bid Specified General Conditions 25,818 1 JC-9 Early Demolition (1,318) 1 % Based Calculation for Value Above Original MACC - ' Included with Fee - Included with Fee Included with Fee $ 240,000 $ $ 739.17 $ 35,206,693 3,520,669 (10,286) Allowance (1,029) % Based Calculation $ 38,738,677 $ 38,727,363 (11,314) $ 820.73 47,200 $ 813.09 47,630 430 Slight Increase in Building GSF 12 CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS Project Category Estimate ALE Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,738,678 Construction Related Costs (incl bond) 2,112,639 PM Services (incl other prof svcs) 1,594,000 Contingency (incl Construction & Proj) 5,757,731 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 53,153,048 Land Acquisition 14,133,295 Contingency for Land Acquisition 1,250,000 TOTAL 68,536,343 SIG. MEV Project Category T BUDGET ESTIMATE 01 Estimate A/E Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,727,363 Construction Related Costs (incl bond) 2,112,639 PM Services (incl other prof Svcs) 1,815,875 Contingency (incl Construction & Project) 5,328,213 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 52,934,090 Land Acquisition 14,052,253 Contingency for Land Acquisition 1,550,000 TOTAL 68,536,343 13