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HomeMy WebLinkAboutPS 2018-10-01 COMPLETE AGENDA PACKETCity of Tukwila Public Safety Committee <> Kathy Hougardy, Chair 0 Dennis Robertson • Thomas McLeod AGENDA MONDAY, OCTOBER 1, 2018 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution' K. Hougardy D. Robertson T. McLeod V. Seal Mayor Ekberg D. Cline C. O'Flaherty L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Approve a grant in the amount of $70,405.84, to include a. Forward to 10/15 Consent Pg.1 matching funds in the amount of $7,040.58, for the Agenda. National Criminal History Improvement Program. Leon Richardson, Senior Manager, Police Support Operations b. Justice Center design development. b. Forward to 10/8 C.O.W. Pg.3 Rachel Bianchi; Deputy City Administrator Meeting for consensus. c. A contract for Public Works architect and engineering c. Forward to 10/8 C.O.W. Pg.15 services for the Public Safety Plan. and 10/15 Regular Mtg. Rachel Bianchi; Deputy City Administrator d. 2019-2020 Biennial Budget: d. Forward to 10/8 C.O.W. Pg.47 • Drug Seizure Fund. Bruce Linton, Police Chief Meeting. • Fire Department. Jay Wittwer, Fire Chief • Public Safety Plan. Vicky Carlsen, Deputy Finance Director 3. MISCELLANEOUS 4. ANNOUNCEMENTS Next Scheduled Meeting: Monday, October 15, 2018 6. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(aTukvvilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL E ORANDUM TO: Public Safety Committee FROM: Bruce Linton, Chief of Police BY: Leon Richardson, Senior Manager CC: Mayor Ekberg DATE: 24 September 2018 SUBJECT: Disposition Research Specialist (Grant funded position) ISSUE There are multiple records that need to be updated due to processing errors which are resulting in Criminal History not reflecting accurately for some people. BACKGROUND Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is having issues placing the Tukwila case number in their system when booking people. This causes criminal history checks to not always show complete information. We have identified a significant amount of records that need to be researched and corrected. We were awarded this grant in 2016 and 2017 and we have seen a significant impact directly correlated to the work of this position. As of 24 September 2018, we have received verbal confirmation that we have been awarded this grant and anticipate we will receive official notification mid -October. We are asking for approval for the Mayor to sign the grant once it arrives. The reason for this is due to the grant cycle aligning with the federal fiscal year running October to October and us wanting to maximize the grant. ANALYSIS To stay current with incoming workload and maintain current level of service the Tukwila Police Records Unit needs to keep one temporary FTE who will be assigned to research and correct SCORE booking information. FINANCIAL IMPACT The Tukwila Police Department is being considered for the awarding of a grant in the amount of $70,405.84 with a 10% match of $7,040.58. Federal Reimbursement (90%) $63,365.26. This reimbursement is at the discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the FY. RECOMMENDATION The Council is being asked to forward this item to the October 15 Regular Meeting Consent agenda. 1 2 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 24, 2018 SUBJECT: Justice Center Design Development ISSUE The City has completed Design Development of the Justice Center. The end of Design Development provides the owner with a more refined budget number for the project based on a more detailed design. After significant Council review and deliberation, the budget for the Justice Center was increased to $68.5 million, largely due to cost escalation and market conditions. The Schematic Design estimate confirmed this budget. The Design Development estimate further confirms this budget. BACKGROUND The Justice Center will hold the City's Police Department, Municipal Court and Emergency Operations Center. It will provide a seismically safe, efficient facility for City staff and better access to key City services for the public. Stakeholders from the Police Department, Court and EOC have been directly involved in the planning and design of the facility, which features the following: • Conference center area allows for flexible use by City staff and the community that morphs into the Emergency Operations Center during an activation; this maximizes the use of key space. • Modern Court facilities, including necessary private meeting rooms, holding area, and probation spaces. • Critical police functions addressed, including records area, evidence, training facilities and team areas to facilitate teamwork. • HUB area that creates a joint staff room area for co-worker collaboration. • Planned areas for future expansion (second court room when needed, additional office space for the Police Department). The building as currently designed totals approximately 47,200 square feet. Similar to the process with the fire stations, once Design Development was finished, DLR Group's cost estimator, Roen, and the General Contractor/Construction Manager (GC/CM) firm, BNBuilders (BNB), developed cost estimates for the Justice Center independently of each other. Both initial cost estimates came within less of one percent of each other and the two organizations have reconciled to the same estimated construction costs as the Schematic Design number, that stays within the approved $68.5 million total project budget. The ability to have a GC/CM on board early and throughout the Schematic Design and Design Development phases directly led to this successful cost estimate reconciliation. Although the design advanced significantly from Schematic Design to Design Development, the overall cost estimates and budget remained on target with minimal adjustments. These included: 3 INFORMATIONAL MEMO Page 2 * Construction costs decreased slightly, from $38.738,578to338727.363. Additional detail can befound iOthe BNBui|dersEstimate Comparison attached. * Project Management services increased from $1.5B4.00Oto$1.815,875due toan increase in Construction Management fee allocation, as well as additional consultant fees for legal and other professional services. ° Land Acquisition decreased from $14.133.2S5tO$14.D52.253aooresult ofclosed transaction prices while Contingency for Land Acquisition increased from $1,250,000 to $1.55O.00Odue tobusiness assistance. ° (]mara|| project contingencies decreased from $5.757.731 to $5.33O.213tOfund the adjustments listed above. RECOMMENDATION Staff is seeking committee approval to forward this issue to the October 8, 2018 Committee of the VVh[de meeting with a recommendation that the City continue into the Construction Documents phase for the Justice Center. Despite the budget challenges, the need for amodern, Justice Center remains very real, for the broader community and for the staff that work inthese facilities. The Council will continue to have decision points in the future that provide "off ramps" if so desired. ATTACHMENT -Justice Center Design Development PresentstiOn -BNBui|deraEstimate Comparison -Justice Center Budget TUKWILA JUSTICE CENTER U'i TUKWILA JUSTICE CENTER I landsca De site plan 0) pOref A*, - (71 SHRUB/GROUNDCOVER AREA CONCRETE PAVEMENT CONCRETE AND WOOD FURNISHINGS QUANTITY: PARKING: LARGE TREES MEDIUM TREES SMALL TREES MAIN LOT: 21 POLICE (LARGER STALLS) 52 STANDARD (34 STAFF, 18 VISITOR) 32 COMPACT NORTH LOT: 6 ADA 59 STANDARD SHRUB/GROUNDCOVER AREA 25 COMPACT STORIVIWATER DETENTION AREA TOTALS: 10 ADA 21 POLICE LAWN AREA 111 STANDARD 57 COMPACT CONCRETE AREA ASPHALT AREA SITE FURNISHINGS LAWN AREA WOOD STAGE ART POLES GRAND TOTAL: 199 STALLS BIOFILTRATION AREA ASPHALT PAVEMENT "1- SWIFT COM PAW Lic JULY 27, 2018 LEVEL 1 AREA Police EOC Courts Shared Spaces Building Support 13,532 2,047 9,685 5,866 1,015 Total 32,145 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF 00 LEVEL 2 AREA Police EOC Courts Shared Spaces Building Support 15,266 656 Total 15,922 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS ce Cente Project Category SC E ATICIDESIGISL Estimate A/E Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,738,678 Construction Related Costs (incl bond) 2,112, 639 PM Services (incl other prof svcs) 1,594,000 Contingency (incl Construction & Proj) 5,757,731 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 53,153,048 Land Acquisition 14,133, 295 Contingency for Land Acquisition 1,250,000 TOTAL 68,536,343 teiCenteDESIGNEDEVEL. Project Category BUD ES ATUropt Estimate ALE Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,727,363 Construction Related Costs (incl bond) 2,112, 639 PM Services (incl other prof svcs) 1,815,875 Contingency (incl Construction & Project) 5,328,213 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 52,934,090 Land Acquisition 14,052,253 Contingency for Land Acquisition 1,550,000 TOTAL 68,536,343 • COUNCIL CONSENSUS TO PROCEED • CONSTRUCTION DOCUMENTS • TARGET VALUE COORDINATION WITH GCCM • CITY LAND USE AND PERMITTING PROCESS • EARLY CONSTRUCTION PACKAGES FOR GCCM • CONSTRUCTION START APRIL 1 B NB BNB SD vs DD ESTIMATE COMPARISON CONFIDENTIAL BN Builders PROJECT: JUSTICE CENTER OWNER: CITY OF TUKWILA ARCHITECT: DLR GROUP Building System Breakdown A10 - Foundations A20 - Basement Construction B10 - Superstructure B20 - Exterior Enclosure B30 - Roofing C10 - Interior Construction C20 - Stairs C30 - Interior Finishes D10 - Conveying D20 - Plumbing D30 - HVAC D40 - Fire Protection D50 - Electrical E10 - Equipment E20 - Furnishings F10 - Special Construction F20 - Selective Building Demo G10 - Site Preparation G20 - Site Improvements G30 - Site Mech Utilities G40 - Site Elec Utilities G90 - Other Site Construction Direct Construction Costs (DCC) Design / Estimating Contingency Escalation Negotiated Support Services Trade Package Bonds (See Sub Plan) MACC Contingency (%-DCC + Des + Esc TP) Maximum Allowable Construction Cost (MACC) Contractors Fee (% of MACC - Bid %) Specified General Conditions Specified General Conditions Specified General Conditions GC/CM Performance & Payment Bond BNB Insurances B&O Taxes Preconstruction Services Total Contract Costs (TCC) Washington State Sales Tax Guaranteed Maximum Price (GMP) $ per GSF / Component GSF SD ESTIMATE (RECONCILED 4/26/18) Total Project Cost RECONCILED - WITH BOL ESTIMATE TYPE: ISSUE DATE: DD ESTIMATE (RECONCILED w/BOL 9/25/18) Iota Project Cos DD 9/25/2018 Total Cost r-rrfrtWr'Pr5Zgfr4-)y- Zi&iTfw yef-MDerimx r157 Tirfrirgif r;„ VO 31,7501 34.71 1 23.14 1 $ 1,102,069 1 32,1501 $ 36.50 1 24.64 1 $ 1,173,396 11 71,327 1 1 Geo Layer + Slight Bldg Footprint Increase. 01 - Comments 4- 7,200 $ 38.08 37.74 1 1,797,562 25,148 $ 102.95 54.35 1 $ 2,588,884 31,750 $ 32.91 21.94 1 $ 1,044,898 47,200 $ 52.21 51.74 $ 2,464,197 47,200 $ 1.68 $ 1.67 1 $ 79,466 47,200 $ 24.42 $ 24.20 $ 1,152,633 4- 7,2001 $ 2.12 $ 2.10 1 $ 100,000 47,200, $ 15.33 $ 15.19 $ 723,470 47,200 $ 51.60 $ 51.13 1 $ 2,435,520 47,200 $ 5.52 $ 5.47 $ 260,362 47,2001 $ 49.42 $ 48.98 1 $ 2,332,689 47,200 $ 16.50 $ 16.35 $ 778,674 4- 7,200 $ 8.81 $ 8.73 1 $ 416,038 01 $ - $ 54,821 $ 9.12 $ 10.50 $ 500,000 198,519 $ 10.38 $ 43.25 $ 2,059,902 - 1 $ 01 $ - - $ - 40.08 $ 1,908,951 11 $ 529.64 $24,999,217 % of DCC ---> SUB PLAN 1 $ 2,224,519 % of DCC ---> SUB PLAN 1 $ 1,931,898 EST DETAIL 1 $ 1,762,449 % of DCC ---> SUB PLAN 1 $ 437,335 2.50%1 $ 739,824 $ 679.98 $32,095,242 5.00%1 $ 1,604,762 (AS -BID) $ 580,891 (JC-9 Early) Addll MACC Value $ 696,084 Included w/Fee Included w/Fee Included w/Fee Owner (Bid) Value $ 240,000 $ 746.12 $ 35,216,979 10.00%1 $ 3,521,698 47,630 $ 40.08 25,875 97.74 53.10 2,529,101 37,195 29.05 1$ 47,630 $ 2.74 1 $ 47,630 $ 20.21 1 $ 47,6301 $ 2.31 1 $ 47,630 $ 52.49 111,389 1 1 Slight Bldg Size Increase, Steel Unit Costs, More NLT (59,783) Canopy at HUB Plaza, Panel/Screen Scope 22.69 $ 1,080,660 1 35,762 52.49 $ 2,500,067 1 35,870 Custom Woodwork, GWB Increases 2.74 $ 130,530 1 51,064 Added Stair to roof, Feature Stair Increase 20.21 $ 962,366 $ (190,267) 2.31 $ 110,000 1 $ 10,000 47,630 $ 15.88 $ 47,630 $ 44.98 $ 47,630 $ 6.38 $ 47,6301 $ 57.13 $ 47,630 $ 27.91 $ 47,630 $ 12.19 $ 15.88 $ 756,450 $ 32,980 44.98 $ 2,142,635 j (292,885)1 6.38 $ 304,007 $ 43' 645 57.13 $ • 2,721,086 1 $ 388,397 Added Low Voltage Scope 27.91 $ 1,329,342 $ 550,668 Security walls and ceilings, Lab Eq 12.19 $ 580,544 1 $ 164,506 Casework and Tops , - $ - 0 $ - , $ - $ - $ - 54,8211 $ 10.02 $ 11.53 ' $ • 549,164 1 $ 49,164 Rat eradication. 204,659 $ 8.92 $ 38.31 $ 1,824,765 $ (235,137) 204,6591 $ 11.69 $ 50.22 $ 2,391,816 1 $ 466,805 Landscape Density and Art Poles 204,6591 $ 12.74 1 $ 204,6591 $ 2.78 1 $ 01 $ - 1 $ 54.74 $ • 2,607,198 $ (229,918) 11.95 $ 569,288 1 $ 168,562 $ 549.47 $26,171,366 $1,172,149 1,886,001 11 $ 1,050,154 11$ 1,780,660 11 $ $ 435,360 $ 738,572 $ $ 673.15 $32,062,113 (338,518)1 1 See Sub Plan for Development of This Value (881,744) 1 See Sub Plan for Development of This Value 18,211 1 1 Reference Estimate Detail Information (1,975) 1 See Sub Plan for Development of This Value (1,252) 1 % Based Calculation ($33,129) $ 1,603,106 $ 580,891 25,818 $ $ 694,766 $ - $ (1,656) 1 % Based Calculation - 1 As -Bid Specified General Conditions 25,818 1 JC-9 Early Demolition (1,318) 1 % Based Calculation for Value Above Original MACC - ' Included with Fee - Included with Fee Included with Fee $ 240,000 $ $ 739.17 $ 35,206,693 3,520,669 (10,286) Allowance (1,029) % Based Calculation $ 38,738,677 $ 38,727,363 (11,314) $ 820.73 47,200 $ 813.09 47,630 430 Slight Increase in Building GSF 12 CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS 20 Project Category Estimate A/E Services (both design & CA) 3,500,000 Permits/Fees 700,000 Construction: Building & Site Development (pre -con, const, tax) 38,738,678 Construction Related Costs (incl bond) 2,112,639 PM Services (incl other prof svcs) 1,594,000 Contingency (incl Construction & Proj) 5,757,731 Contingency for Site Contamination (soils, hazmat) 750,000 SUBTOTAL 53,153,048 Land Acquisition 14,133, 295 Contingency for Land Acquisition 1,250,000 TOTAL 68,536,343 NTS Project Category A/E Services (both design & CA) Permits/Fees Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs (incl bond) PM Services (incl other prof Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils, hazmat) SUBTOTAL Land Acquisition Contingency for Land Acquisition TOTAL ate 3,500,000 700,000 38,727,363 2,112,639 1,815,875 5,328,213 750,000 52,934,090 14,052,253 1,550,000 68,536,343 13 14 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL ME ORANDUM TO: Finance Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 25, 2018 SUBJECT: Architect and Engineering Services Contract for Public Works Facilities Master Planning and Programming Phase of Design ISSUE The City requires the services of an architect and engineering firm for the design and programming of the Public Works Facilities in the Public Safety Plan. After thorough staff review of the candidate firms that responded to the City's Request for Qualifications, the City Council is being asked to approve a contract with SHKS Architects for a contract not to exceed $365,000 which includes $299,997 for the master planning and programming phase and a $65,000 contingency should additional services be required to complete this effort. While staff is asking for the contingency authority, the contract is for not to exceed $299,997. BACKGROUND On June 25, 2018, with assistance from Shiels Obletz Johnsen (SOJ), the project management firm assisting the City in the implementation of the Public Safety Plan, the City issued a Request for Qualifications for architect and engineering services. The City received ten proposals that were evaluated and ultimately interviewed by SOJ, the City Administrator, Public Works Director and Deputy Director, and the Deputy City Administrator. Three firms were interviewed by the panel and SHKS Architects was chosen for several reasons: • Strength of design and master planning of previous similar facilities in the greater Seattle area. • Confidence in the proposed project manager's qualifications and demonstrated knowledge of the detailed functionality of public works facilities. • Commitment to engaging Public Works staff and user groups in the design process to meet the specific and unique needs of the City of Tukwila. • Experience with and commitment to working with disadvantaged businesses (DBEs). • Recommendations from project managers on their previous projects, as well as direct conversations with occupants who use the facilities they designed. SOJ negotiated a not to exceed amount of $299,997. The program manager, with significant experience building public projects and an architect herself, has determined this is a good value for the City and taxpayers. After completion of this phase, the contract will be amended to move into the following phase of the project, which will likely be the Rehabilitation and Tenant Improvement of the soon to be acquired buildings on the Public Works sites. The scope, budget and schedule of this future phase will not be assessed until the site acquisition process is complete and the master planning and programming phase is finalized. At that point, the project team will come back to 15 INFORMATIONAL MEMO Page 2 the council to inform the results of this effort and seek approval to move forward into the next steps. RECOMMENDATION The Finance Committee is asked to approve the contract for architect and engineering services with SHKS Architects and forward it to the next Committee of the Whole meeting on October 8, 2018 for discussion and then to the Regular Council meeting on October 15 for final approval. ATTACHMENTS Proposed SHKS Architects Contract 16 W:12018 Info MemoslArchitectEngMemo.doc ��v �� ��v�� "�" """«"°""v= 62OOSouthcentarBoulevard, Tukwila VyAQ81O8 Contract Number: CONSULTANT AGREEMENT FOR ARCHITECTURAL DESIGN AND PLANNING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and GHKS Arnhitecta, oWashington corporation, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project OeeiAnotion. The Consultant is retained by the City to perform Architect Design and Planning services in connection with the project titled Tukwila Public Works Facility Project. 2. Scope of Services. The Consultant agrees to per -form the senvinea, identified on attached A|A B104 and Exhibit A attached hereto, |ndUd|nQ the provision Of all labor, materials, equipment and supplies. 3. Duration of Aqreemnmnt| Time for Perfornmance. This Agreement shall be in full force and effect for o period commencing upon execution and ending at onnOp|gt|nD of construction, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2021 UO|eso an extension of such time is granted in writing by the City. This Agreement may be amended by additional phases of work. 4. Payment The Consultant shall be paid by the City for completed work and for services rendered under this Agreement 3sfollows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit A and B attached her8to, provided that the total amount of payment to the Consultant aho|| not exceed $293.997w/ithOut express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the vvn[k for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval theneOf, payment shall be made tQthe Consultant inthe amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be fU|| compensation for work performed, services rendered, and for all materia|S, aVpp|kas, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for period of three (3) years after final payments. Copies shall be made available upon request. 17 5^ Ownership and Use of Documents. All donumenta, drawings, specifications and other nn3t8ha|o produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for vVNoh they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for infornl8tion, reference and use in connection with the Consultant's endeavors. The C0neU|18nt shall not he responsible for any use ofthe said dnnurneOta` draVyings, specifications or other materials by the City on any project other than the project specified in this Agreement. 0. Compliance with Laws. The Consultant shall, in per -forming the services contemplated by this Agreennant, faithfully observe and comply' with all feUara|, state. and |nco| |avvs, ordinances and regulations, applicable tothe services rendered under this Agreement. 7. Indemnification. The Consultant shall Uofend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance Of this Agraement, except for injuries and damages caused bythe sole negligence nfthe City. Should 8 court of competent jurisdiction determine that this Agreement is subject to RCVV 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or d8nlag8a to property caused by or resulting from the concurrent negligence of the Consultant and the Qty, its offim*ra. Offioia|s, ennp|oyeea, and volunteers, the Consultant's liability hereunder shall beonly tothe extent ofthe Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver Of immunity UOd8[ |OdUStri8| |naur@Doe. Title 51 F<CVy, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant aho|| procure and maintain for the duration of the Aoreement, insurance against 'claims for injuries topersons 0rdamage toproperty which may arise from or in connection with the performance ofthe work hereunder by the Consu|toDt, its agents, repr8s8ntetiwen, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such |nsV[GMce, or otherwise limit the CitV's ranoVran to any remedy available at |avY or in equity. A. Minimum Amounts and Scope of Insurance. Consultant aho|| obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with 8 minimum combined single limit for bodily injury and property damage qf$1.00O.00O per accident. Automobile Liability insurance shall cover all oVyned, non-ovvned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (|8O) form CA 0001 or e substitute form providing equivalent liability coverage. If naceSsory, the policy shall beendorsed tnprovide contractual liability coverage. 2. Commercial General Liability insurance with limits no |eaa than $1,000.000eech occurrence, $2'000.000 general aggregate. Commercial (38nero| Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover d ||aU|||ty arising from premises, operations, independent contractors an personal injury and advertising injury. The City shall be named as on insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3, Workers' Compensation coverage as required by the Industrial Insurance |3vva of the State of Washington. CArevised :1-2na Page 18 4. Professional Liability with limits no |oga than $1.000.000 per claim and $4.000,000 policy aggregate limit. Professional Liability insurance shall be appropriate tOthe Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any |nsUnanca, ee|f-insuronce, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not b8contributed nrcombined with it. C. /\ooaotabihx of Insurers. Insurance isto be placed with insurers with a currerdA.M. Best rating nfnot less than A:V1|. O. Verification of Coverage. Consultant shall furnish the City with original certificates and e copy of the amendatory end0rsernents, including but not necessarily limited to the additional insured endoroenneDt, evidencing the insurance requirements of the Consultant before commencement Of the \mork. Certificates of coverage and endorsements as required by this section eh8|| be delivered to the City within fifteen (15) days ofexecution ofthis Agreement. E. Notice of Cancellation. The Consultant nhoU provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the pad of the Consultant to maintain the insurance on required shall constitute a material breach of contract, upon which the City may, after giving five buaiP8aS days notice to the Consultant to correct the broaoh, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection th8revV|fh, with any sums so expended to be repaid to the City on demand, oretthe sole discretion of the [|ity, offset against funds due the Consultant from the City. S. Independent Contractor, The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible forwithholding or otherwise deducting federal income tax or oQc|8| security or for Contributing to the state industrial insurance prngronn, otherwise assuming the duties of an employer with respect to the Consultant, nrany employee nfthe Consultant. 10. Covenant AqoinatContingent Fees. The Consultant warrants that hehas not employed or retained any company or paraon. other than a bOnafide employee working solely for the Consultant. to solicit nrsecure this contract, and that he has not paid oragreed to pay any company or peroOn, other than a bnn8fide employee working solely for the Consu|tant, any fee, uonlnlisSion, percentage, brokerage fee, gifta, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation Of this warrant, the City shall have the right toannul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise raooVer, the full amount of such fee, oornmiasinn, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Conau|tont, with regard tnthe work performed bvitunder this Agreanlent, will not discriminate on the grounds of r3Ca, re|ig|Un, nreed, nV|or, national origin, oge. Veteran ototua, sax, sexual orientation, gander |deDtity, marital status, political affiliation or the pneSgOCe of any disability in the selection and retention of employees or procurement of materials or supplies. o*revised :1eo10 19 12. Assignment The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent cfthe City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any Other provision. 14. Termination. A. The City naenrveo the right to terminate this Agreement at any time by giving ben MCA days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned tVthe project, the Surviving members of the Consultant hereby agree to complete the work under the terms of this Agnaement, if requested to do so by the City, This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15� Applicable Law; Venue; Atmrney's Fees. This Agreement shall be subject to, and the Consultant ah8|| at all Unnea comply xvith, all applicable fed8r@|, state and |uno| laws, rmgD|GtiQns, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any sU|t, arbitrad|Qn, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King Countv, Washington. The prevailing party in any such action .shall beentitled t0its 8ttorney'sfees and costs nfsuit. Venue for any action arising from or related to this Agreement shall beexclusively \n King County Superior Court. 16. Severabi|ityand Survival. ]fany term, condition nrprovision ofthis Agreement iedeclared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions Qfthis Agreement, which by their sense and context are reasonably intended to survive the cpmp|8UoO. expiration or cancellation of this AQreernent, shall survive termination of this Agreement. 17. Notices. Notices tothe City ofTukwila shall be sent tothe following address: City Clerk City of Tukwila O20OGOutUcanherBoulevard Tukwila, WA 98188 Notices toConsultant shall besent tothe following address: GMK8Arch|tento m 1�0 N 3� Street Seattle, VVA981O3 18. Entire /\qrmemeoi| Modification. This Aoremment, together with attachments or nddenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior ngg0UatioOn, repreoentotionn, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed bythe parties. 19. Inconsistent Provisions: In the event provisions of this Agreement one expressly inconsistent with A|A B104 and Exhibit A. the provisions in this Agreement shall supersede those contained within AIA B 104 and Exhibit A. CA revised `1-2u a Page 20 DATED this day of , 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor Attest/Authenticated: Printed Name: Title: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 21 22 Init. TM Standard Abbreviated Form of Agree en t Be een Owner and Architect AGREEMENT made as of the day of in the year 2018 (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: (Name, legal status, address and other irlformation) City of Tukwila 6200 Southcenter Boulevard Tukwila WA 98188 and the Architec (Name, legal status, address and other information) SHKS Architects, P.S., Inc. 1050 N 38th Street Seattle WA 98103 Ph: (206) 675-9151 for the following Project: (Name, location and detailed description) Public Works Facility The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document B104T" — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA`' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale, User Notes: (1197888820) 23 Init. 24 TABLE OF ARTICLES 0 GENERAL TERMS INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 0 GENERAL TERMS § 0.1 Project Designation. The Architect is retained by the Owner to perform Phase I of the Project, which includes master planning and programming sei vices. a building condition assessment, and determining the Maximum Allowable Construction Cost (MACC) for the Project (defined in RE W 39.10.210(11 )). Certain terms in this Agreement apply only to design services, which may be added to the Architect's Scope of Services by Owner through a mutually negotiated amendment. By executing this Agreement, however, the parties understand that the Owner is not obligated to add the design services to Architect's Scope of Services. § 0.2 Scope of Services. The Architect agrees to perform the services described in this Agreement, including the Architect's Fee Proposal dated September 24, 20.18, attached to this Agreement as Exhibit A, and any other exhibits that may be added by an amendment executed by the parties. The services include the provision of all labor, materials, equipment and supplies and include coordination with, and incorporating the needs ofother entities and public agencies as directed by Owner. § 0.3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at the completion of required scope of services, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the Owner to the Architect to proceed. The Architect shall perform all services and provide all work product required pursuant to this Agreement no later than March 15, 2019, unless an extension of such time is granted in writing by the Owner. § 0.4 Payment. The Architect shall be paid by the Owner for completed work and for services rendered under this Agreement as follows: AIA Document BIO4TM — 2017. Copyright@ 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Init. A. Payment for the work provided by the Architect shall be made as provided in this Agreement, provided that the total amount of payment to the Architect shall not exceed Two Hundred Ninety -Seven Thousand Nine Hundred Twenty -Nine Dollars ($297,929.00) without express written modification of the Agreement signed by the Owner. B. The Architect may submit vouchers to the Owner once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the Owner and, upon approval thereof, payment shall be made to the Architect in the amount approved. C. Final payment of any balance due the Architect of the total contract price earned will be made promptly upon its ascertainment and verification by the Owner after the completion of the work under this Agreement and its acceptance by the Owner. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Architect's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the Owner and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. § 0.5 Compliance with Laws. The Architect shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. § 0.6 Indemnification. The Architect shall indemnify and hold the Owner, its officers, officials, employees and volunteers harmless from any and all injuries, damages, losses or expenses including reasonable attorney fees and litigation costs to the extent recoverable under applicable law, to the extent caused by the negligent acts, errors or omissions of the Architect in performance of this Agreement, except for injuries and damages caused by the sole negligence of the Owner. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Architect and the Owner, its officers, officials, employees, and volunteers; the Architect's liability hereunder shall be only to the extent of the Architect's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE ARCHITECT'S WAIVER OF EMPLOYER IMMUNITY UNDER INDUSTRIAL, INSURANCE, TITLE 51 RCW SOLELY FOR THE PURPOSES OF Tl IIS INDEMNIFICATION. THIS WAIVER HAS BEEN MViUTUALLY NEGOTIATED BY THE PARTIES. The provisions of this section shall survive the expiration or termination of this Agreement. § :0.7 independent Contractor. The Architect and Owneragree that the Architect is an independent contractor with respect to the services provided pursuant to this. Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Architect nor any employee of the Architect shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The Owner shall notbe responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Architect, or any employee of the Architect. § 0.8 Inconsistent Provisions. In the event provisions of this Article 0 are expressly inconsistent with any other provision or exhibit of this Agreement, the provisions ofthis Article 0 shall prevail and take precedence. ARTICLE 1 INITIAL INFORMATION — To apply only to design services, if added by amendment. § 1.1 This Agreement is based on the Initial Information set forth below: (.State below details of the Project's site and program, Owner's contractors' and consultants, :architect's consultants, Owner's budget ffor the Cost of the Work, and other information relevant to the Project.) AIA Document B104TP-2017. Copyright@c 1974, 1978,1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA`' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any 3 portion of it, -it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by,AlA software at 20:41:44 on 09/25/2018 under Order No 2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 25 Initial Information is set forth in the attached Exhibit [to be negotiated!, which is incorporated by reference, Initial information is to include construction budget, anticipated design and construction milestones, Owner representatives, and Architect's consultants. §1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. §1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use ALA Document E203n1-2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. §1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203Tm-2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202m1-2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services set forth in this Agreement consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.2 The Architect shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Architect, its agents, representatives, or employees. A. Minimum Amounts and Scope of Insurance. Architect shall obtain insurance of the types and with the limits described below: .1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessarythe policy shall be endorsed to provide contractual liability coverage. .2 Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CO 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. Owner shall be named as an insured under the Architect's Commercial General Liability insurance policy with respect to the work performed for the Owner. .3 Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. .4 Professional Liability with limited of no less than $1,000.000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the architectural profession. B. Other Insurance Provision. The Architect's Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the Owner. Any insurance, AIA Document B104Tm —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Init. AIA'' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document or any portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law, This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. 26 User Notes: (1197888820) Init. self-insurance, or insurance pool coverage maintained by the Owner shall be excess of the Architect's insurance and shall not be contributed or combined with it. C. Acceptability. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A Vll. D. Verification of Coverage. Architect shall furnish the Owner with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Architect before commencement of the work. Certificates of' coverage and endorsements as required by this section shall be delivered to the Owner within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Architect shall provide the Owner with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain insurance. Failure on the part of the Architect to maintain the insurance as required shall constitute a material breach of contract, upon which the Owner may, after giving five business days' notice to the Architect to correct the breach, immediately terminate the contract or, at itsdiscretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Owner on demand, or at the sole discretion of the Owner, offset against funds due the Architect from the Owner: § 2.3 Certificates of Insurance. The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in Section 2.2, ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES — To apply only to design services, if added by amendment. § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on (1) the accuracy and completeness of the services and information furnished by the Owner and (2) the Owner's approvals. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.2 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.3 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. AIA Document i3104TM — 2017. Copyright © 1974, 1978, 1967, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA t Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'Document, or any 5 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible tinder the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 27 Init. 28 § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriEtte, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. (Paragraphs deleted) § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall review the cost consultant's estimate of the Cost of the Work prepared in accordance with Section 6.3 prior to submitting the estimate to Owner. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall review the updated estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval prior to submitting the estimate to the Owner. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. (Paragraphs deleted) § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. (Paragraphs deleted) AIA Document B104"1— 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Init. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. (Paragraphs deleted) § 3.4.4 The Architect shall review and provide written comment to the construction cost estimate produced by the Architect's estimating consultant or GCCM, including scope of work missing from the estimate. The Architect shall provide written concurrence that the estimate reflects the construction documents produced by the Architect. The Architect shall have seven (7) days to review and provide comments to the estimate from the date the estimate is received, This scope also applies to intermediate construction document submittals. (Paragraphs deleted) § 3.4.5 The Architect shall submit the Construction Documents, along with a written statement that the Owner's design development comments have been incorporated into this submittal, to the Owner, take any action required under Section 6.5, and request the Owner's approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in ( I) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre -bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 if the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved AEA Document13104-04— 2017. Copyright© 1974,1978,1987,1997,2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Al,* Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIADocument, or any 7 portion of it. may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20.41 44 on 09/25/2018 under Order No 2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 29 Init. 30 substitutions to all prospective contractors § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in the construction agreement between the Owner and Contractor ("Construction Agreement"). Construction administration services in excess of those contemplated below and in the Construction Agreement will be performed as Additional Services. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2, the Architect's responsibility to provide Construction Phase Services commences with the award of the Construction Agreement and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.2 to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (I) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect will consult with the Owner concerning the advisability of rejecting Work that is observed to be out of conformity with the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. (Paragraphs deleted) § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents.. § 3.6.2.5 The Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents, AIA Document B104" —2017. Copyright@ 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects, All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AINDocument or any portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 2041:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Init. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the 'Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site observations or inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 -Fhe Architect shall review and approve, reject, or take other appropriate action, upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Conti actoes responsibility. The Architect's review shall not constitute approval of safety precautions or any construction means, methods, techniques, sequences or procedures. The Architect's review of or approval of a specific item shall not indicate review or approval of an assembly of which the item is a component. § 3.6.43 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 The Architect shall review and respond to written requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to AIA Document B104" — 2017. Copyright@ 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIADocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 31 Init. 32 Section 4.2.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check the general conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.0 Additional Services for Phase I of the Project are identified in Exhibit A. The Architect may provide these Additional Services after execution of this Agreement without invalidating the Agreement. Upon recognizing the need to perform Additional Services, the Architect shall notify the Owner, or the Owner shall notify the Architect, as appropriate. The Architect shall not provide the Additional Services until the Architect receives the Owner's written authorization. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.0 shall entitle the Architect to compensation pursuant to Section I 1.3. Sections 4.1 through 4.2.4 will apply to Design Services, if added by amendment: § 4.1 Supplemental Services are not included in Basic Services but may be required for the Project. The Architect shall provide the Supplemental Services indicated below, and the Owner shall compensate the Architect as provided in Section 11.2. Supplemental Services may include programming, site evaluation and planning, environmental studies, civil engineering, landscape design, telecommunications/data, security, measured drawings of existing conditions, coordination of separate contractors or independent consultants, detailed cost estimates, on -site project representation beyond requirements of Section 4.2.2, value analysis, interior architectural design, tenant related services, preparation of record drawings, commissioning, sustainable project services, and any other services not otherwise included in this Agreement. (Identify below the Supplemental Services that the Architect is required to provide and insert a description of each Supplemental Service, if nollnrther described in an exhibit attached to this document.) The table of responsibility for and description of Supplemental Services are set forth in the attached Exhibit [to be negotiated), which is incorporated by reference. § 4.2 The Architect may provide Additional Services after execution of this Agreement without invalidating the AIA Document BIO4TM — 2017. copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AI/0 Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any 10 portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 20:41,44 on 09/25/2018 under Order No 2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Init. Agreement. Upon recognizing the need to perform Additional Services, the Architect shall notify the Owner. The Architect shall not provide the Additional Services until the Architect receives the Owner's written authorization. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3. § 4.2.1 The Architect shall provide services necessitated by a change in the Initial Information, changes in previous instructions or approvals given by the Owner, or a material change in the Project including size; quality; complexity; the Owner's schedule or budget for Cost of the Work; or procurement or delivery method as an Additional Service, § 4.2.2 The Architect has included in Basic Services to he negotiated ( ) visits to the site by the Architect during construction. The Architect shall conduct site visits in excess of that amount as an Additional Service. § 4.2.3 The Architect shall, as an Additional Service, provide services made necessary by a Contractor's proposed change in the Work. The Architect shall prepare revisions to the Architect's Instruments of Service necessitated by Change Orders and Construction Change Directives as an Additional Service, § 4.2.4 If the services covered by this Agreement have not been completed within to be negotiated ( ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES — To apply only to design services, if added by amendment. § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work. the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project; a written legal description of the site and services of geotechnical engineers or other consultants. when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. § 5.4 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.5 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests; tests for air and water pollution; and tests for hazardous materials. § 5.6 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.7 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.8 The Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents. AIA Document 8104" — 2017. Copyright 0 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this ALA Document or any I I portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 33 § 5.9 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.10 Within I 5 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK — To apply only to design services, if added by amendment. § 6,1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner, and all other items included in the definition of MACC in RCW 39.10.210(1 The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights -of -way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Any evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work provided by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 The Architect will provide the services of a professional estimating consultant as an Additional Service. In preparing estimates of the Cost of Work, the Architect's consultant shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget. The Architect's consultant's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, construction procurement activities have not commenced within 90 days after the Architect submits the Construction Documents to the Owner the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 Hat any time the estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's sizequality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's current budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9,5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 1 I .3; otherwise the Architect's services shall AIA Document BIO4TM — 2017. Copyright © 1974,1978,1987,1997,2007 and 2017 by The American institute of Architects. All rights reserved. WARNING: This Init. AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Document or any 12 portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. 34 User Notes: (1197888820) Init. be without additional compensation. In any event, the Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 Upon the making of final payment to the Architect, the Owner shall receive ownership of the property rights, including copyrights, of all documents, drawings, specifications, electronic data and information ("Documents") prepared, provided or procured by the Architect or by consultants retained by the Architect for this Project. If requested to do so by the Owner, the Architect shall assign its copyrights to Owner and execute all other documents necessary to give effect to this section. The transfer of such ownership to the Owner shall not prevent the Architect or its consultants from using or replicating an individual standard feature and functionally -required element shown in the Documents or to retain electronic data or other reproducible copies of the Documents or the right to reuse information contained in them in their normal course of business and the Architect shall have a non-exclusive license to so use the documents. The Architect and its consultants shall be deemed the authors of such Documents, and shall be given appropriate credit in the public display of such Documents. The transfer of ownership of the Documents to the Owner provided for herein shall not be deemed to be a sale of goods by the Architect, and the Architect makes no warranties, express or implied, of merchantability or fitness for a particular purpose as provided for by RCW 62A.2 et seq. § 7.2 If this Agreement is terminated, the Owner shall receive ownership of the property rights of the Documents upon payment of all sums due, at which time, the Owner shall have the right to use, to reproduce and to make derivative works from the Documents to complete the Project. If this Agreement is terminated for default, the Owner is entitled ownership rights upon such notice of termination to the Architect. Architect agrees to assign all copyrights to Owner as necessary to effectuate this Article. § 7.3 The Owner may use, reproduce or make derivative works from the Documents for subsequent renovation and remodeling of the Project, but shall not use, reproduce or make derivative works from the Documents for other projects. The Owner's use of the Documents without the Architect's involvement or on other projects is at the Owner's sole risk. § 7.3.1 This section is only to apply only to design services, if added by amendment: In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Servicefollowing termination of this Agreement when the Architect is not in default, or following completion of the Architect's performance under this Agreement, the Owner releases the Architect and Architect's consultant(s) -from all claims and causes of action arising from such uses, but only to the extent damages could have been reduced or avoided had the author of the Instruments of Service been retained with respect to the use. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 The Architect shall obtain from its consultants, property rights and rights of use that correspond to the rights given by the Architect to the Owner in this Agreement. § 7.5 The provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8,1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other, for damages, except such rights as they may have to the proceeds of such insurance as set forth in the Construction Agreement. The Owner or the AIA Document B104Tm —2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA', Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIXDocument, or any 13 portion of itmay result in severe civil and criminal penalties, and wit be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20.41:44 on 09/25/2018 under Order No,2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 35 Init. 36 Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.6. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to direct negotiations per Section 12.1 then mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 If direct negotiations fail to resolve any dispute between the parties, the Owner and Architect shall endeavor to resolve claims, disputes, and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.3 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ [ X Arbitration pursuant to Section 8.3 of this Agreement Litigation in a court of competent jurisdiction Other: (Specifj) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 [Intentionally omitted.] (Paragraphs deleted) § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the AIA Document 131047m — 2017. Copyright 0 1974,1978,1987,1997,2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AiA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Document, or any portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) init. interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.5,1 In the event of the death of a member, partner or officer of the Architect, or any of its supervisory personnel assigned to the project, the sui viving. members of the Architect hereby agree to complete the Work under the terms of this Agreement, if requested to do so by the Owner. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Architect and the Owner, but only if the Owner so chooses. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, Reimbursable Expenses incurred, and all costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3. the Owner shall pay to the Architect the following fees: (Set,forth below the amount of any termination or lieensingfte, or the method,fbr determining any termination or licensing fee.) .1 Termination Fee: None .2 Licensing Fee if the Owner intends to continue using the Architect's Instruments of Service: None § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be subject to, and the Architect shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. § 10.2 Terms in this Agreement shall have the same meaning as those in the Construction Agreement, or if not defined in the Construction Agreement, then in the A1A Document A201-2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. AIA Document B104Tm — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.WARNING: This A1.4', Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any 15 portion of it. may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 37 Init. 38 § 10.4 If the Owner requests the Architect to execute certificates or consents, the proposed language of such certificates or consents shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. However, the Architect's materials shall not include information the Owner has identified in writing as confidential or proprietary, The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10,7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: .1 Stipulated Sum (Insert amount) .2 Percentage Basis (Insert percentage value) )% of the OWner's budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) On an hourly basis, according to the hourly rates stated in Exhibit A. up to and not to exceed a maximum amount of Two Ffundred Ninety -Seven Thousand Nine Flundred Twenty -Nine Dollars ($297,929.00). § 11.2 For Supplemental Services identified in Section 4.1, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation. If necessary, list specific services to li,hich particular methods of compensation apply.) There are no Supplemental Services for Phase 1. § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of or basis fOr, compensation.) Additional Services and their corresponding costs are stated in Exhibit A. AIA Document B104Tm— 2017. Copyright@ 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AlA Document is protected by U,S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIADocument or any portion of it may result in severe civil and criminal penalties, arid will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Init. § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent ( %), or as follows: The amounts stated as the costs for Additional Services in Exhibit A include Architect mark-up. §11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows: /per slate schedule!— may be used for design services, if added by amendment: Schematic Design Phase fifteen percent ( 15 %) Design Development Phase twenty-five percent ( 25 %) Construction Documents thirty-four percent ( 34 %) Phase Design Phase four percent ( 4 %) Construction Phase twenty-two percent ( 22 %) Post Occupancy Phase two percent ( 2 %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11,7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultantsnormal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below) Hourly rates are stated in Exhibit A. Employee or Category Rate §11.8 Compensation for Reimbursable Expenses §11.8.1 Reimbursable Expenses include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; ,2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and 'presentation materials requested by the Owner or required for the Project; .8 Expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally maintained by the Architect and the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project -related expenditures. AIA Document13104'm — 2017. Copyright C) 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIAP Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Alk' Document or any 17 portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No,2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 39 § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus ten percent ( 10 %) of the expenses incurred. The estimated reimbursable expenses for Phase I are Nine Thousand Four Hundred Sixty -Eight ($9,468.00) and are included in the not -to -exceed amount identified in Section 11.1. § 11.9 Payments to the Architect § 11.9.1 Initial Payment An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11,9.2 Progress Payments §11.9.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid forty-five (45) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) 10% per annum § 11.9.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.9.2.3 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) § 12.1 Direct Negotiations. As a condition precedent to mediation and litigation, the Owner or the Architect shall attempt to resolve all disputes via direct negotiations. Either the Owner or the Architect may make a request for direct negotiations. Direct negotiation representatives of the parties shall be the Owner's Designated Representative, as defined in Section 1.1.8 and the Architect's Designated Representative, as defined in Section 1.1.10. Direct negotiations shall take place at the Project worksite or at a location as agreed to by Owner's and Architect's Designated Representatives. Each party shall document results of the direct negotiations, and these documents shall be exchanged between the parties. § 12.2 Covenant Against Contingent Fees. The Architect warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Architect, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Architect, any fee. commission, percentage, brokerage fee. gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the Owner shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. §12.3 Discrimination Prohibited. The Architect, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. § 12.4 Assignment. The Architect shall not sublet or assign any of the services covered by this Agreement without the express written consent of the Owner. AIA Document B104T— 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This Init. AIA", Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document or any portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. 40 User Notes: (1197888820) Init. § 12.5 Non -Waiver. Waiver by the Owner of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. § 12.6 Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. § 12.7 Notices. Notices to the Owner shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Architect shall be sent to the following address: SHIKS Architects, P.S., Inc. 1050 N 38'1' Street Seattle WA 98103 Attn: Adam Hutschreider, Principal § 12.8 Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the Owner and the Architect and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B I 04"1-2017, Standard Abbreviated Form of Agreement Between Owner and Architect .2 AIA Document E203-rm-2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below: (Insert the date of the E203-2013 incorporated into this agreement.) .3 Exhibits: (Clearly identilfr any other exhibits incorporated into this Agreement, including any exhibits identified in Section 4.1.) Exhibit A: SHIKS Architects Fee Proposal, dated September 24, 2018 .4 Other documents: (List other documents, if any including additional scopes of service forming part of the Agreement.) Report from Wagner Architects 6 Phase 1 and 2 Environmental Site Assessments • Geotech report AIA Document BIO4TM — 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties, Unauthorized reproduction or distribution of this AIADocument, or any 4 a portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41:44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) 41 Init. 42 • Building Condition Assessments • As -built documents from building owners • Existing Stormwater Pollution Prevention Plan SWPP information • Existing building drawings for existing CoT Public Works buildings/property - George Long and Minkler Shops • Program information - Employee counts (Division/Group breakdown, matrix), equipment/fleet (quantity, size), future staff and equipment projections • Space needs assessments • Sustainability goals/requirements • Sound transit easement • Century Link easement • Shoreline setback memo This Agreement entered into as of the day and year first written above, OWNER (Signature) ARCHITECT (Signature) (Printed name and title) (Printed name, title, and license number, if required) AIA Document 131041— 2017. Copyright© 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it. may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41*44 on 09/25/2018 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197888820) Fee Proposal Project Name Date Submitted EXHIBIT A CITY OF TUKWILA PUBLIC WORKS September 24, 2018 SHKSARCHITECTS Revision Number: 1 PROJECT UNDERSTANDING The overall scope of service includes master planning and programming for the City of Tukwila Public Works Facility. SCOPE OF SERVICES & DELIVERABLES 1 Master Planning and Programming • Kickoff meeting with City of Tukwila Public Works and ShielsIObletzlJohnsen (SOJ) to establish scope and purpose of the facility • Review existing site and program information and background documentation • Conduct up to (16) meetings with the Public Works Owner Team • Conduct up to (2) site visits to the future Public Works Facility site • Wetland and ordinary high water mark delineation, including sketch and written report • Conduct up to (12) programming meetings with the Group Leaders • Conduct up to (2) site visits/observational tours of existing public works facilities • Prepare a program document to include up to (6) public works divisions • Prepare (3) preliminary concept test -to -fit diagrams, including phasing and cost plan • Prepare (1) preferred test -to -fit diagram, including phasing and cost plan • Prepare a Draft Master Plan Report for Owner review • Prepare a Final Master Plan Report for Owner review 2. Building Condition Assessment • Review existing building condition assessments and available information • Update building condition assessment and evaluate Heiser Building for renovation potential ■ Evaluation to include: seismic, mechanical, electrical, civil, envelope, landscape • Evaluate code required upgrades based on potential scope of work MAXIMUM ALLOWABLE CONSTRUCTION COST (MACC) The anticipated maximum allowable construction cost (MACC) for the project is unknown and will be determined as a part of this study. FEE For Master Planning and Programming services, we propose to consult on an hourly basis up to an estimated maximum of $297,929. We will request your authorization should additional services be needed beyond this amount, unspent time will not be billed. Following Master Planning and Programming services, we will prepare a fee proposal for design services based on the established MACC. 43 SHKSARCH|TECTS ADDITIONAL SERVICES The following additional services may boselected and included with the Fee listed above. Costs below include markup. ShoeboxEnergy Modeling (Hargis Engineers, IncJ $18,800 Development of prototypicalbui|c6ngrnode|o.|noludeaeatabliahingobamdinebui|dinQenargymnde|aand analysis of alternative envelope and energy systems. These models will analyze three envelope, HVAC and lighting systems alternates which will be translated into a summary of the energy consumptions and cost results for each alternate. Traffic Impact Analysis and Design Support (HeffronTransportation) $44,770 Conduct a Traffic Impact Analysis including evaluation of existing site characteristics, transportation impacts, trip generation, and parking impacts. In addition, on -call design support may be provided to assist in evaluation of site entrances, exits, internal circulation and traffic control. RATES� Hourly rates shall beused when eportion nfthe Architect's feeistoba charged onanhourly basis orifthe Architect iorequested toperform additional services. Rates are hourly, inaccordance with the rates stated in Exhibit A`attached. The Architect shall receive prior authorization from the Owner prior to any additional services. SCHEDULE Pre Design 10l/208through 3/15/201S EXPENSES Expenses inaddition tucompensation for Master Planning and programming services include expenses incurred by the Architect directly related to the Project. Expense costs to be reimbursed by the Client may include but are not limited tothe following: ` printing, courier fees, mileage, permit fees, other fees, presentation cnataria|a. models, visualizations, and photography, The Architect shall seek prior authorization from the Owner for these expense costs. For Reimbursable the compensationshall bethe expenses incurred by the Architect plus «Ten» The estimated reimbursable expenses for this project are $9,468.This estimate isincluded inthe fee listed 44 SHKSARCHITECTS City of Tukwila Public Works Facility Master Plan Workplan 9/24/2018 0 IVIASI btt PLAN AND Plit)titiA1140/1 Nti , Item PHASE/TASK PIC JH PM AN PA PW A TBD Total 0.1 Administration Consultations, correspondence, minutes, and general admin. 16 32 40 24 0.2 Document Review Collect and review available project information 2J 401 6[4 40 0.3 Site Visits Visit future site (assumes 2 site visits) 4 161 16 24 16 24 Visit and observe existing locations 4 16 0.4 Consulting with Permitting Authority Permit requirement and code review 8 32 16 0,5 Meetings and Coordination wi Client PW Owners Team meetings (assumes 16), including notes 12 24 32 12 Programming meetings (assumes 12 @ 2hrs ea.), including notes 8 24 36 48 Monthly progress update meetings 8 16 16 12 OS Architectural Design and Programming Develop and organize Program 4 38 82 120 Diagrams for three alternates 4 32 72 140 Refinement of diagrams into Preferred Alternate 4 24 48 72 Presentation to Client - scope confirmation 4 8 8 0 0.7 Scheduling Review and update scheduling 2 18 12 0.8 Conceptual Budget Coordinate and review cost estimate with estimator including establishment of Life Cycle Cost Analysis 4 26 40 16 0.9 Master Plan Document Develop DRAFT Report 8 24 48 96 Develop Final Report 2 16 32 64 Architectural Services hours„. rate 86 175 362 $125 subtotal Consultant Services ivil $15,050 $45,250 602 $100 60,200 700 $85 $59,500 LPD 1750 0,000 $18.520 andscape SiteWorkshop Structural Lund Opsahl Mechanical Hargis $8,200 $10,000 $1 ,680 echanical - Shoebox Energy Model Electrical and Telecom Hargis Hargis N/A $21,970 Traffic Impact Analysis and Design Support Heffron N/A Environments Watershed $6,805 Environmental Watershed (wetland delineation) $3,790 Archaeologist/Cultural Resources Cascadia Cost DCW $1,921 $16,020 Subtotal Consultants Markup 10% Miscellaneous Direct Expenses approximately 5% of PD Architectural Fee Total Consultants, Expenses, Markup I MASTER PLAN AND PROGRAMMLISIG TOTAL $100,906 $10,091 $9,000 $119,997 ART 45 46 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORA DU TO: Public Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: September 26, 2018 SUBJECT: Drug Seizure Fund 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Public Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Drug Seizure fund section of the budget is ready for review by the Finance Committee. BACKGROUND The Drug Seizure fund was established to account for the yearly accumulation of drug seizure funds and related expenditures. DISCUSSION Estimated seizure funds for the 2019-2020 biennium are expected to be around $60 thousand a year. However, these amounts will vary based on drug related criminal activity and actual funds seized. The large amount projected for 2016 is from the hotel seizures that occurred in 2013. Expenditures in this fund must be related to drug seizure activities or equipment. Appropriate costs could include training and equipment utilized during drug related investigations. RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this budget forward to the final budget package in November. ATTACHMENTS Drug Seizure Fund 2019-2020 Proposed Budget 47 48 DEPARTMENT: Police FUND: Drug Seizure Fund RESPONSIBLE MANAGER: Bruce Linton Description FUND NUMBER: 1OS POSITION: Chief of Police The Drug Seizure fund was established to account for revenues resulting from the proceedsnfproperty and moneys forfeited as a result of their involvement with the illegal oo|s\ pnaaosSion, or distribution of narcotics and/or other controlled substances. Revenue and Expenditure Summary Drua Seizure Fund Actual 2016 2017 p,uemeu 2018 2018 Budget ouiA c000 Percent Change 201849 2019-20 Operating Revenue Miscellaneous Ro\enue |nwa tment Earnings $ 51 $ 72 $ 15 $ ' $ $ 0.00% 0.00% Seizure Re\,enue 824.279 79.930 29.174_ 00,000 55.000 55,000 '8.33% 0.00% Toto|Miac Rewanue 624.310 80.002 29.189 60.000 55.000 55,000 '8.33% O'00% Transfers In - ' ' 0.00% 0.00% Total Revenue 624'310 80,002 29.189 *n.ouo 55,000 55,000 -8.33% 0.00% Operating Expenses Supplies 2.479 127.846 94.383 122.000 36.000 36,000 '70.49m 0.00% GeNpeo 56.825 238.311 85.229 123.000 24.000 24.000 -80.49% D.[m% |ntergoVtServices &Taxes - - ' 0.00% 0.00Y6 Total Operating Expenses 59.303 356.256 179.612 245.000 60,000 60.000 '75.51% 0.00Y6 Capital Outlay 18.707 39.989 ' 0.00% 0.00% Total Capital Expenses 18.707 33.969 ' 0.00% 0.00% Indirect cost allocation - ' 0.00% 0.00% Total Expenses 78,010 406.22* 179.e12 c*s.000 60,000 60,000 -75.51% 0.00% Beginning Fund Balance 7.238 553.553 227316 476,635 78.893 71.890 -83.87% +6.50Y4 Change in Fund Balance 540.300 (326.223) (150.423) (185.000) (5.000) (5.000) -97.30% 0.00% Ending Fund Balance *ssa.snA $uor.a1s * 76,893 $291.635 $ 71.893 $ 66.893 '75.35% 'H.yS% 49 Expenditure Detail — Supplies, Services and Other Supplies include miscellaneous oupp|kao for handling oebcad property, Services include professional services among others. Police - Drug Seizure Fund Account Number Actual 2016 2017 Projected 2018 zmo Budget umo 2020 1nV.0V.sa1.z5om.CmSupplies ' Office uOperating $ 2.47e $ 16,341 $ 6.455 $ 20,000 $ 5.000 $ 5.000 109.00.52.2oo.xsonSmoUToo|m ' 5.010 88 tnOO 1.000 1,000 109.00�21.25131.00 Supplies 'Office &operating 60,787 31.183 51,000 20.00 20,000 1O9.0O.521.25i�5.nnSmall Tools 45.807 56,658 50.000 10.000 10.000 Total Supplies e.^ry 127.9*6 94,383 12e.000 36,000 36,000 1ue.ou.oa1.uno.*1.0oProfessional 3e,vcny 36.844 30.986 ^oy 30.000 109.00.521.250.42.00CommonicaUoo 1.208 - 109.00.521.250.43.00Trave| Airfare, hotel, etc. 2.230 (32) nmn 6.000 4.000 *.000 109.00.521.e50.49.00Mivo Registration, marketing 940 3.420 ' ' 1Og.n0.521.2n1.41.nnProfessional Services 8`432 156,124 5*.4*7 58.000 8,000 8,000 109.00o21.251.42o0Cnmmun|cahon Su ' 1o8.o0.521.251.4o,OVTrawl -Airfare, hotel, etc. 1.892 26,763 15,000 15.000 7.000 r'ono 109o&52n.2o1.45.00Operating Rentals ' 2,290 1.345 2.000 - 1og.uo.521.2o1^w.moRepair &Maintenance 6,487 4.962 2.000 2,000 109.00.521.251.49.00 M|sc'negmmUnn ' 12,492 e.426 10.000 5,000 5.000 Total Services 56,825 238.311 85,229 123.000 u«.00n 24'000 109o0.59*.210a4.08Cepito| Machinery and equipment 18.707 ' ' 10eo0.594.216.64.00Copit*| Machinery and equipment ' 39.863 Total Other 18.707 39,9*9 ' ' ' ' 50 � City of Tukwila �� n o0 ~r R AT0O A� E 0 -A DU Allan Ekberg, Mayor TO: Public Safety Committee FROM: Jay C.Wittver,Fire Chief [){l Mayor Ekberg DATE: 09/25/2018 SUBJECT: 2D1g~2Q2OFire Budget ISSUE City departments are developing their proposals for the 2019'2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB).Th8 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become BACKGROUND The City is committed to developing d passing o fiaca|ly-oound, balanced budget. Two challenges the City ksencountering are 1)sales tax revenue growth of3%projected for2O18 has not been realized todate, and 28sales tax mitigation payments will end in late 2019,Aoa result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. The 2O19-2OFire budget proposal covers staffing, supplies and services, and capital outlays which continue the delivery of high -quality emergency services to City of Tukwila residents. DISCUSSION Salaries and Benefits The department is anticipatinge decline in Salaries and Benefits expense in 2019 resulting from |eS8 overtime expense. As the department becomes more fully staffed following a period with more retirements than x ctd.thereahou|dbe|essneedf8rovertimethmnin2O1O.2O2O should see onincrease |nSalaries and Benefits due tOincreased COLAs and changes in healthcare and retirement costs. Supplies and Services Supplies and Services expenditures remain relatively stable. Increases include radio replacement costs reentering the budget after being funded by a one-time grant. Equipment Rental — Operating and Maintenance costs are also expected to increase as the department anticipates acquiring new apparatus through the Public Safety Plan. Other various Supplies and Services categories were reduced tocontrol costs. 51 INFORMATIONAL MEMO Page 2 Capital Outlays $200,000 per year is being requested to upgrade the City's existing Knox Box Rapid Entry system. Upgrading the system will improve Fire personnel's ability to respond to emergencies. Priority Based Budget The priority -based budget breakdown by program area can be found in the budget document. RECOMMENDATION Staff is seeking Public Safety Committee feedback on the proposed department budget and direction and to forward it to the Committee of the Whole for consensus on October 8, 2018. ATTACHMENTS Draft 2019-2020 Fire Biennial Budget 52 Mouncil Agenda Items\ Finance\10.1 PSIInfoMemo Fire.docx Fire Department xttit . Chiet 11) 2 ± amp E p ionnaEernem specinEst 53 54 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description FUND NUK8BEFK:000 POSITION: Fire Chief The Fire Department in an all hazard mamima, providing first tier emergency response to incidents involving fire, emergency medical aerviceo, motor vehicle aocidenta, hazardous nlateri8|s, resnue, and fulfills non -emergency service requests as vve||. The department provides fire prevention and investigation services through the office ofthe Fire &18[Sho|. The department is involved in the greater community through outreach and collaborative city events and programs. The department cooperates and as necessary coordinates operations with other city departments. 2017-2018 Accomplishments + Department participated jn o0nnnlun|b/ outreach and public relations events and activities such as; Seattle Sounders, Seattle 8aaxv8|Veo, FC Rave Green 5�PC Drag Queen Bowling at/\CME` National Night Out Against Crime, Touch ATruck, See You inThe ' Park, Fourth atthe Fort, Public Safety Plan and Bond. Senior Thanksgiving mtTCC. and many others. + Filled deployment roles with VVATask Force 1 for weather related events in Texao. Florida and Hawaii. Services included swift water rescue, [}MATstaging and assisting the state ofHawaii with Emergency Operations Center command 'and coordination functions. + Assisted the Puget Sound Regional Fine Authority with Incident Action Planning for large multi - operational period vvi|d|aMdfire. w Collaborated with Tukwila Police Department and regional agencies to provideJuly 4thfireworks emphasis and enforcement patrols. + Completed 7th Teen CERT Program in August 2018and have providedmony fire extinguisher tnardngStothe community. + Participated in station design planning for Stations 51, 52 and the Justice Center. * Underwent Value 8tnaom Mapping process for Fire Marshal's Office and began implementation. + Secured stable funding of equipment and apparatus for a ten-year period which include the replacement of two pumpers, one ladder truck, 3 administrative vehicles and all Self -Contained Breathing Apparatuses. � Increased trained personnel to fill roles of Apparatus Orivar, Company Officer and Shift Commander. 55 201�9-2020 Outcome Goals * Continue department participation inprocesses and actions needed toreplace two fire stations. * Continue participation iOjATC program. Enroll all new uniformed employees. + Sustain 2017-2018 levels of service in the areas of emergency response and fire prevention. � Meet state and O@MOno| training |avvS and standards through participation in the South King County Training Consortium. � Meet the requirements of RCVV 35.103` Standards of Coverage, for community acceptance and annual reporting. + Identify means to obtain and document key trade knowledge that is being lost due to attrition. 2019-2020 Indicators of Success � Continued reduction offire loss through more aggressive inspection scheduling, preparedness through training, and through public education opportunities. � Have future direction of department established and appropriate actions in place regarding that � Sustain department etatiaticone|mtedtonun/iva|ofauddencardiecarn*stthgtoonthbute positively to outstanding regional statistics and outcomes. � Increased numbers of trained community members as related to first aid/CPR/public defibrillator, fire extinguisher use, and CERT. + Continue to decrease overtime expendjturea, enhanced succession, increased efficiencies, and provide additional service through the utilization ofpipeline employees. + R8Cd@QenneDt (groundbreaking, site preparaUOn, design, initial construction) of Station 51 underway. Initiated replacement of Station 52. including site 3cquioiti0O, for replacement of these stations, and design phases for52. 0 Continue to establish community approved standards of coverage and provide required annual + Increased morale, job satisfaction and engagement with intra and interdepartmental committees. 56 Budget Change Discussion: Salaries & Benefits A decline in expenditures is expected in 2019 as lower levels of overtime are anticipated. COLA increases were applied to salaries, and benefits were adjusted buaccount for changes in healthcare and retirement. Supplies Expenditures for Supplies increased due to the inclusion of radio replacement costs.The City had received a one-time grant to fund these on -going costs, but the grant has expired and the costs are reentering the budget. Expenditures for various other supplies were reduced to control costs. Services Costs related to Equipment Rental — Operation and Maintenance were increased due to the Capital Capital Outlays of $200,000 per year were added to upgrade the Knox Box Rapid Entry System. 57 Department Detail: Staffing and Expenditure by Program PROGRAMS FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2019 % of Total Budget 2020 % of Total Budget 2019-20 Emergency Response 18.16 3,055,046 24.5% 3,139,589 24.6% 2.8% Equipment Maintenance and Replacement 1.65 1,025,355 8.2% 1,012,130 7.9% (1.3%) Training received 5.21 923,250 7.4% 948,818 7.4% 2.8% NON -Emergency Response 5.02 763,603 6.1% 783,958 6,1% 2.7% Physical Fitness 4.18 604,661 4.8% 620,646 4.9% 2.6% Training Delivery 3.12 524,579 4.2% 538,490 4.2% 2.7% Report Writing 3.47 501,921 4.0% 515,004 4.0% 2.6% Administration 2.26 648,201 5.2% 659,906 5.2% 1.8% Apparatus and Equipment Check 2.86 413,541 3.3% 424,340 3.3% 2.6% Special Projects/Tasks 1,90 298,703 2.4% 307,780 2.4% 3.0% Policies, Procedures, 1.92 271,180 2.2% 278,259 2.2% 2.6% Valley Communications & Emergency Radios 0.22 252,071 2,0% 259,554 2.0% 3.0% Fire Prevention Plan Review & Inspection Duties 1.19 236,455 1.9% 243,197 1.9% 2.9% Custodial Services 1.42 228,507 1.8% 233,954 1.8% 2.4°/0 Logistics 1.50 222,113 1.8% 227,930 1.8% 2.6% Deployments 0.02 201,189 1.6% 208,146 1.6% 3.5% Professional Development 1.06 198,052 1.6% 203,982 1.6% 3.0% Fleet 1.36 195,931 1.6% 201,331 1.6% 2.8% Staffing 0.84 177,315 1.4% 180,841 1.4% 2.0% Personal Protective Equipment (PPE) 1.08 166,832 1.3% 171,376 1.3% 2.7% Health and Safety 0.97 143,606 1.2% 147,683 1.2% 2.8% Emergency Management Administrative 0.67 141,194 1.1% 144,106 1.1% 2.1% Inter -Department Support 0.94 137,966 1.1% 142,198 1.1% 3.1% Community Outreach/Education Fire 0.69 127,171 1.0% 129,727 1.0% 2.0% Personal Protective Equipment (PPE) 0.82 122,997 1.0% 126,333 1.0% 2.7% Facilities 0.25 122,375 1.0% 123,690 1.0% 1.1% Budgeting 0,58 94,316 0.8% 97,129 0.8% 3.0% Emergency Management Planning 0.42 92,499 0.7°/c. 94,464 0.7°/0 2.1% Employee Evaluations 0.51 84,220 0.7°/0 86,705 0.7% 3.0% Fire Prevention Administrative 0.56 74,725 0.6% 76,356 0.6% 2,2% Fire Prevention Investigation Duties 0.23 66,192 O. 5% 69,095 0.5% 4.4% Public Records Requests 0.53 56,572 0.5% 58,194 0.5% 2.9% Rescue Team, Water, Trench, Rope 0.10 47,225 0.4% 47,783 0.4% 1.2% Community Outreach/Education Emergency 0.23 42,425 0.3% 43,269 0.3% 2.0% Recruiting & Hiring 0.15 38,342 0.3% 39,275 0.3% 2.4% Emergency Management Assistance Team 0.17 36,703 0.3% 37,461 0.3% 2.1% Pre -Fires 0.18 29,945 0.2% 30,763 0.2% 2.7% 3rd Party Maintenance & Testing 0.12 27,720 0.2% 28,304 0.2% 2.1% Public SeNces 0.18 24,994 0.2% 25,671 0.2% 2.7% Rehab 0.12 20,611 0.17% 21,175 0.2% 17% Reimbursements 0.07 11,365 0.1% 11,643 0.1% 2.4% HazMat Team 0.01 10,592 0.1% 10,734 0.1% 1.3% Emergency Messaging 0.03 6,172 0.05% 6,305 0.05% 2, 2°A, Explorer Program 0.03 4,951 0.04% 5,095 0.04% 2.9% PROGRAM TOTALS 67.00 12,473,387 100.1% 12,762,388 100.1% 2.3% *Pn'ority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore; no historical data is available. 58 Program Descriptions EnnerOenoyReeponoec Fire, EM8, Rescue, HazMat.report writing, unit readiness, report writing. Tnaininq Received: Includes academy's, Blue Card, J/\TC, video watching and consortium drills/exercises, individual crew Or multi -company d[i||o. Time spent traveling to/from n|@SSes, meet|nQs, conferences, etc. Equipment Maintenance and Flep|ooanlent: Cleaning and minor repair ofapparatus, small tou]|o. 8CBA, and other specialty equipment and long-term replacement costs. Non'EOnerqennyand Response: Service oa||s, false oo||n, othens, report writing. physical Fitness: Daily PT, otretohing, equipment and maintenance. T[@ininq Delivery: Preparing for drills, Training record review/data entry. logistical support, t[8|ning/edUo8dnQpub|ic. ReportVVritinq: NF|RS. EGO, research, accident investigations, Station log book. Administration: /\drDiniSt[@tiV8 meetings, minutes, 8pn@i|o, phone cn||s' pape[. COpying, printing, rental costs, Report Writing. Apparatus and Equipment Check: Includes, daily & Sunday checks, mid gear, SCBA, rodiQ'e, hand tools, power tools maintenance, record keeping. Special Projects/Tasks: Comnnittees, tasks or assignments not covered in one of the categories obova, such as Snna|| Engines, Apparatus Spec oonnnnitbaan. J/\TCcornnnittees. V8||ey CnnnnlUOicotioOS and Emergency Radios: |Oc|udSS reviewing/maintaining FR|L'S, type codes. mapping & pre -fire input. P8EFlN, maintenance of radio's.cherging botte[ies. City wide emergency radio program, record keeVing, billing etc. Fire Prevention Plan Review and Inspection Duties: Plan review, Special Permit events, building inSpectiVn. new coDStrUCdon/T| inspections, re -inspections, walk through, Contractor Billable After hours {]T. Custodial Services: Station Cleaning interior/exterior, Saturday & Sunday chores, custodial supplies. Loqistioa: Research, PUrchosing, do|ivery, management and inventorying of supplies such as aid eqUipnnent. Station supplies, this will also include our aid runS, mail run. Professional Development: Career Oeve|0pnlenL, Coaching, D1entOring, discipline, cOUnae|iOQ, certifications, memberships. Fleet: Our time spent coordinating repaire. Daily and Sunday Checks, Fueling, Pump Teating, apparatus swap ovena, vVaohiDg, minor maintenance and Long -Term Replacement costs. Oep|oyOO8OtS: [}ep|Qynl8Mts out of jurisdiction that gets reinObursernent. 59 Staffing: Teeytaff.O8i|y Rosters, time cards, maintaining staffing |evea, station reassignments, includes all costs associated with staffing our stations and divisions. Personal Protective Equipment (PPE) — Suppression: Purchasing and nnointenanoe, inventory, bunker gear, uniform purchases and cleaning. Hee|Ul and Safety: Includes Peer Support, Health 8Gofety Prognarnn, record keeping. EmerqencV Manaqement Administrative: Other EM Meetings, phone calls, emails adhOCmeetings, N|N18 Compliance, Grant Management, E(]C Readiness, DC)Cs.OERT.Volunteer Management, report writing. Inter -Department Support: FO assisting or supporting other departments progrenns, such as Community Connector program, Communication RoUndTab|e. Community Outreach/Education Fire: Includes Fine Extinguisher c|eoeen. 1st Aid/CPR training, Fire Prevention 8duCadOn, public relations, tours. Penanma| Protective Equipment (PPE) —Fire Prevention and Inspections: Purchasing and nlaintenance, inventory, investigative gear, uniform purchases and cleaning. Facilities: Sta. 51.52.53.54.F&1[).EW1.including utilities, Repairs, painting, minor maintenance, garbage &naoyC||ng. BudQeting: Reseopoh, purchasing, documentation, P-Cardtaoho. Ennerqency Manmqenlent P1anninq: Cons Capabilities (Planning, Mitigation, Response, Recovery), Meetings, writing/reviewing/updating plans, CEMP, HIRA, Hazard Mitigation, COOP/CoG. Pre -Fires: Research, planning, drawing and maintenance. Public Services: Blood Preanunee, public assistance, eVentS, standby, etc. 3 rd Party Maintenance and Testinq: Coordination of outsourcing, repair, inspections, cleaning of hose and ladders. Rehab: Rehab equipment,suppUes. This program does NOT include time spent with the Explorers, nor your time in Rehab at an incident. Time with the Explorers vvOu|d be captured in Explorer Program, time in Rehab would be part of Emergency Response. Reimbursements: Includes FEK8A.Task Force, EMAT, special teams, Fire Prevention Contractor Billable. HazM8tTeam: Any Team Time, Team meetings, equipment O[t0V|nlaiDtenanC8.d[ill time, purchasing, report writing etc. Emerqencv Messaqinq: Code Red Alert & Warning, AHAB, AM Radio Ch 1600, Cable TV Ch. 23. Explorer PpOqr@nn: Includes Explorer Post 51. Occupational Skills Center (C]SC), paperwork, planning, participation, 60 Expenditure Summary Fire Department ---~-------- ----- Expenditures By pmymm -- - xvmu _ auuy=t Percent Change uom e017 Projected xvm uom uom oozo 2018-19 2019-20 Adm/motnm/m` * 807,292 $ uuu'uoo $ 920,356 m 902,844 $ 975,610 o 1.004.767 8.06% 2.99% Suppression 8,793,233 e.151.233 e.278,03* 9,425'081 e.173.8e5 9.386`774 'z.erm x.xr* pm"enoon& meo/oannn 826.4e8 864.6e2 oor^soa 853,880 834,653 859,268 'e.c*m 2.95% nammg 379.240 4*3.e63 427,933 466.687 *my.ruo 450,624 -5.77m 2.47m Facilities e2,391 mn'aws 115.821 110.860 110,860 110'860 0.00% o»om Special Operations 2e,038 28,653 61.114 53.581 42.291 *u.ez^ -21.07% -u,nm Rescue & Emergency Aid 246,27* 2*0.47e 257,7*1 259,295 265.1*9 268,321 226% 1.20m Emergency Management aoo.+oo 3*9'111 356,990 360'371 631.1*7 639.549 75.1*m / oae o=pnrtmentruta/ $'1.00^.o41 »1u.00a.oro $1z.uos.ocr $o.*xc.00y $12,^ro,uor $1u.roe.sxo 53.70m 13.09m Fire Department Expenditures oyType Actual Budget Percent Change uno zmr p"4emeu 2018 2018 2019 cnuo :018-19 2019-20 Salaries uWages $r.nn2.y1T $x.c4e.n1s mo.usr.4ax $o.1u4.41u mr.oen.onn mn.zoo.000 '2.37m 2.63% Personnel Benefits 2.516.135 2.*49.461 2.357.4*9 2.574.18e 2,535^507 e,616,968 '1a0m 3,21% aunpn°v 250.141 /51.62e 208.133 271.745 29*.1*5 e94.145 a'u*m 0.00% oor\Aoeu 7e4,15e 1.00e.122 1.212.523 1.186.202 1.237.343 1.228.3e8 4�31m '0.72% mtergvm owa mTamen 190,989 200`01e 20e.940 216.045 215'58e 221.945 �.21% 2.95% Capital Outlays r,00^ ' 200,000 200,000 0.00% o'nom oepxrtme"trvu,/ $ 11.55*.341 $1e.000.y7y $ 12.285.527 $ 12.43e.599 $ 12.473.387 $ 12.76e.388 0.33% 2.32% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include e cost of living adjustment per contract agreements. Fire Department Position 2018 pTs 2019 FTs 2019euugeteu Salaries Benefits uVzu pTs 2020ouugpted ou|anos Benefits Fire Chief 1 1 $ 159.124 $ 49.261 1 $ 166.58* * 51.476 Assistant Fire Chief 1 1 153,718 32,547 1 156,549 3*.100 Assistant toFire Chief 1 1 78.887 38,693 1 80.436 34/918 xdnmnGupport Technician u z 124.438 55.904 2 127.462 5e,087 Fire Battalion Chief 5 5 08e.560 167.618 5 706.799 175.169 Fire Captain 16 16 1.928.*21 558.849 18 1.976.632 586.572 Firefighter ae oQ 3.865.053 1.250.846 39 3.861.680 1.284.111 Fire Project Coordinator 1 1 99.001 39'987 1 100.e20 41.494 CsRTTrainor 1 1 91^501 36.414 1 93.709 57.780 Overtime 530.648 52.587 534.648 52.984 Holiday Pay 270.454 26.802 295.454 29,278 Retiree Medical 159.000 159.000 Firemen's Pension 72.000 72.000 oeportmontTnfo| 67 67 $ 7,990,806 $ 2^535,508 67 $ 8.200,932 $ 2,e16.969 61 Expenditure Detail ' Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and OW charges, insurance subscriptions and memberships, among others. Account Name Actual Budget e016 2017 Projected 2018 2018 2019 znuo Salaries $ 7.056.9e0 $ 7,463,759 7,314.234 $ 7.20e.250 $ 7.189.70* $ 7.370.830 Extra Labor 14.530 5.124 3.9e5 - - O\,ertime 502,299 537,400 687.679 650,648 530,648 53*648 Ke||y/HoUdayPav 229,098 243.525 291.643 324,520 270*54 295.454 FICA 125.792 138.2e6 134.059 130.361 228.541 200.194 Pension LEQrF 4*3.e61 480.121 405,229 335.669 422.493 481.031 Pension 'PsRG 41.457 44.583 50.115 *5.514 50.016 51.129 Industrial Insurance 2e5.581 285.231 303.537 404.145 386.816 422,619 Healthcare 1.619.3*4 1`503`239 1.464,479 1.598.500 1.447.841 1.511.996 Total na|anon&Benefits '10.319.052 10.699.278 10,654.930 10,758.607 10,526.313 10.817,900 Supplies 248.229 147.399 1e5,559 234.477 206,e77 206.877 Small tools 1.912 4,228 22.575 37,268 87,268 87'268 Total Supplies 2*0.141 151.626 208.133 271.745 294.1*5 294.145 Pmfessiona|an,\Acuo 48.678 36.161 95,359 81.000 81.000 81.000 Communication 38.989 41,241 41.630 32.170 32.170 32.170 na°,| 10.822 12'512 14.896 7,000 7.000 7.000 Operating rentals 380.507 4e4.771 606,307 602.262 672.616 654.151 Insurance 80.000 173.286 1e1.153 190.615 1e0.402 1e9,922 Utilities 75.925 84.095 87.464 73.300 73.360 78.360 Repair and maintenance 58.796 54.338 40.285 41.921 86,921 36.921 Miscellaneous 90.443 /21.719 135.130 157.874 143.874 143.874 Total Services 794.159 1.008,122 1.212.523 1.186.202 1`237.343 1,228,398 |nterJn,ernmonto| 190.9e9 200,019 209.e40 216.045 215.e86 221.945 Capital - 7.934 ' 200,000 200'000 Total Other 190.989 207.953 ons.y*n 216.045 415,586 421.945 Total Fire $ 11.554.341 $ 12.066,97e $ 12.28e.527 $ 12,*32.599 $' 12.473,3e7 $ 12.762,388 62 DEPARTMENT: Fire (111) FUND: General RESPONSIBLE MANAGER: Jay VWttwer Description Q|VISOyA: Administration FUND NUMBER: 000 POSITION: Fire Chief Our mission is to deliver professional services to the greater Tukwila Community and provide a safe working environment for our personnel. Administration provides oversight, direction, support and encouragement to the various divisions, teams and individual members of the department. Expenditure Summary Fire - Administration s^ponmounvo Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 ouou 2018-19 201e-20 Salaries &Wages $ 4*9.e25 $ 422,392 m 4*8p52 o 451^501 m 453,783 m 467.133 051% u.s*m Personnel Benefits 188.7e3 208,413 143.116 139,868 221.7e7 228`174 58.55% 2.89% Supplies 10.e08 8,667 12,230 10.877 10'877 10,877 ouom nMm aerfices 157.675 249.327 316,958 300,598 289'183 298,582 '3,80m 3.2em Expenditure Total $ 807,292 $ oo».000 p 920,356 $ 902.844 $ 975,610 $ 1.00*.767 8.06% 2.99m Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Administration Position 2018 FTs 2019 FTs 2019oudoeted Salaries Benefits onzo FTs uuoVauuge»eu Salaries Benefits Fire Chief 1 1 $ 159.124 $ 48.261 1 $ 166.584 $ 51.470 Assistant Fire Chief 1 1 153.718 32,547 1 156.549 54,100 Assistant to Fire Chief 1 1 78.887 33,893 1 00,430 54.918 Adm|nSupport Technician 1 1 01.589 34.220 1 63,101 35.635 Firemen's Pension 72`000 72`000 Overtime 464 46 464 46 Administration Total 4 4 $ 453.783 * 2e1.768 4 * 467.133 $ 228.175 63 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others. Fire - Administration Account Number Actual auunpt — 2016 2017 Projected 2018 2018 2019 zoun 000.11.522.100.31'00 Supplies Vmoo $ *.132 $ 67 $ 1*1 $ $ - a 000.11.522.100.31,01 Supplies Operating 6776 8,599 12,08e 10,877 10.877 10,877 Total Supplies 10,908 8,667 12,230 10,877 10,877 10,877 000.11.522.100.41.00 Prof Svcs TnAKiT 2.137 4.267 38.777 25,000 25,000 25.000 000.11.522.100.42.00 onmmvninaUnn'Te|opxnneo. mx, postage, reproduction for misc. brochures 26`417 27.*44 28,397 23.170 23'170 23.170 000.11.522.100.43.00 nra`r/^LuuUing. mileage, and meals for conferences and administrative staff tmg 12 1,628 7.797 2,250 2,250 2.250 000.11.522.100.45.00 nema|'Offinemocmnes n,ma|s/|aaoey 2,806 3.979 6,092 3,800 3,800 3,800 000.11.522.100.45.9* Rental -Equipment Replacement Fund - 000.11.522.100.45.95 Rental -Equipment Rental omM 10.48* 19.947 22.759 uu'Toy 16.557 16.436 000.11.n22,100.46o0 Insurance yvCmliability costs - ' 000.11.622.100.46o1 Insurance vVCIAliability costs 90,000 173.286 191,453 1e0`615 190,402 199.922 000.11�522J00.*8z1 num MHz uWireless Radios aeNoou 20,347 13,380 14.588 20.121 15.121 15.121 uyValley Comand new portable radios 000.11.522.100,48.02 R&M Copier repair and rmaintenance - - xno xuu ano noo Q0nA1.522.100.*9.00 Misc-auuac,ipt|onm, Fire Engineering, professional memberships: NrpA`mFC. *oFCA,vvSApn;tuition mregistrations 5.471 5,396 6,795 12,583 12.583 12.583 Total Services 157.675 2*9.327 316.e58 300.598 289.183 298,582 000.11,59*.600.64.00 Capital . Machinery and equipment 11^578 r.ea^ 200.000 200.000 Total Other 11.578 r.ox^ ' ' 200,000 200,000 Total Supplies, Services and Other * 180.162 o 265.928 $ 329.189 $ 311`*75 y 000'000 $ soo.*on 64 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay VVittwer Description DIVISION: Suppression FUND NUMBER: O0O POSITION: Fire Chief The primary responsibility of the Suppression Division of the Fire Department is to execute the numerous daily field operations that occur within the City and its extended mutual aid response area. Categorically, these operations are most frequently considered to be emergency or non -emergency. Responses to emergencies include, but are not limited to, fire. medical aid, transportation accidents, property damage, operations level hazardous materials and rescues. The division also supports other fire operations such as specialized/technical rescue reaponSe, technical hazardous materials naeponne, tr8ining, fire prevention, public eduootion, public re|ationS, and business inspections. The division engages in continuous and ongoing training inarea ofresponsibility. Expenditure Summary Fire - Suppression ~--~~--~--^~-~---------------- sxponu/mmo ---- - - - - - ouusot Percent '_ Change 2016 2017 pn4mcteu 2018 2018 2019 cnuo 2018-19 2019-20 nalaries&vvages m 6.22+.571 $ 6,625'350 $ e.706.701 m 6,612,205 o 6,420.101 m 6`587.822 '2a1% usx% Personnel Benefits 2,04e.050 1,9e1,304 1,927,017 2`119,775 2.019`e11 2.081.623 '^.ru% 3.06% Supplies 122.571 68,618 92,970 1*1.100 105,500 105,500 '25.23m 0.00% a=,moex 397.041 4e5.961 551.347 55e.001 eua.+ox 611.830 13,86m '2,65% Expenditure Total » 8.793,233 m 9.151'233 n o,uro'ox* n 9.*25,081 $ e.173`895 a 9.386.774 '2.67m 2.32% ExpendituneQatei|-Sa|ariesend Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Suppression '�~~~---``---~----- ---~---2018- Position FTE -201'9- FTE --zxe Budgeted Salaries Benefits 2030 pTE %Om]BudHooed 8auhws Benefits Fire Battalion Chief 3 3 $ 406.298 $ 100.018 3 $ 416,456 $ 104.480 Fire Captain 12 12 1`437.473 439,459 12 1.473,410 461`068 Firefighter 89 39 3,865,053 1.250046 39 3,961.6e0 1.284111 Overtime 440.822 40.605 440,822 43,685 Holiday Pay 270.454 26,802 295,454 29.279 Vacation Payout Retiree Medical 159.000 153.000 Suppression Total 54 54 $ 6.4e0.101 * 2.019.e11 54 $ 6.587.822 $ 2.081.62* 65 Expenditure Detail - Supplies, Services and Other Supplies include fire operations supplies and srneU tools. Services include physicals and teotinQ, equipment replacement and O&M chapges, repairs and nneintenanoe, and uniform cleaning, among Account Number Actual Budget 2016 2017 Projected 2018 cmu 2019 nozm 000.11.522.200.31.00 Supplies -Office and Operating $ 1.60e $ ^ $ ' $ m $ 000.11.522.200.31.01 Supplies -Operating 111,e33 50.777 53,060 55,000 55,000 55,000 000.11.522.20031.02 Supplies 'F|re Equipment 27 ' ' 000.11.522.200.31.03 Supplies ' Explorer Post 1.098 2,663 849 2.500 2.500 2,500 000.11a22.200.31.0* Supplies ' New Employee Costs 5,*51 6.087 1,047 50,000 co.[mn 25,000 000.11.522.200.31o5 Supplies ' Air pack repair parts - 1.560 10.603 10.600 ' - 00011,522.20031o8 Supplies 'Safety/Health 2,457 3,30* 4.104 11.000 11.000 11`000 000.11.522.200.35.00 @upplies-Smal|Tooloammmsquipment - 4.228 3,307 12,000 12,000 12,000 Total Supplies 122,571 m\mo 72,970 141,100 105,500 105,500 000.11�522.200.41.00 Pnxawo Air samples and ovnn *7 100 4.000 *.000 4.000 000.11322.200.41.02 Pm,swm-Hezmat physicals, hearing tests, TB&HopBtesting 4.503 2.ee1 8,975 8,000 8.000 8,000 000.11.522.200.41u3 Prof Svcs Hose uladder testing 9,606 7,032 u.e*o 12.000 12.000 12.000 000.11�522.200.41.04 Pm,avno-wewemployemcnsts: medical physicals, psychological testing, recruit academy tuition 11.048 3.878 89 2.e00 2.500 2,500 000.11s22.200.*1�06 Prof Svcs memoa|,ewceo - 3.126 - 000.1 1'52Z200.42o0 Communication Language line m» ao o 00011�522.200�3.00 Tra\e| xo 00011.522.20045.00 Rental -Office machines rentals/leases - 150 ' 000.11.*22.20045-95 Rental -Equipment Rental oaM 303.299 ^ou.'wo *82.710 *82710 559.192 54253e 00011.522.200.+8.01 mym-nepaomummm.fnuunxergaar, exercise equipment, and puuume radios 36,915 38,931 22.30* 20.000 20,000 20.000 000.11.522.200.4e.02 R&M ' Debt service for xnew fire engines 1.e53 1.5e3 ' ono. 11.521200.49.00 M|ao Subscriptions, RMSCAD interface feoo, tuition and registrations ' 5'471 1,831 (140) 2.000 2`000 2,000 000.11.522.200.*9a3 mi"c-explorerPom ee1 ' 000.11.52220049.05 mino-umfonnoleaomg 25,806 33,534 23.466 20.791 20.791 20,7e1 Total Services 397,041 495961 541.347 552,001 oom,*ou 611.830 Total Supplies, Services and Other $ 519.612 $ 564.57e $ 614.317 $ 693.101 $ 733,983 $ 717'330 66 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Fire Prev, & Investigation FUND NUMBER: OOO POSITION: Fire Chief The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is required from training and suppression in order to make o fire prevention program vvodt The Fire Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International Fire Code, which is accomplished through commercial occupancy Surveym, administration of Fire Department perrnitS, investigation of fires, code enforcement and accountability for these activities. Another important goal is education of the public and business owners in order to prevent fires and safety 9nnerQeOCi8s from occurring. Expenditure Summary Fire - Prevention & Investigation Expenditures Actual ovueet Percent Change 2016 omr Projected 2018 2018 2019 zouo 2018'19 2019'20 Salaries &Wages Personnel Benefits Supplies Semmes w e2*,103 152,860 14,243 35,262 $ e53,948 1e1,634 10,006 39.105 $ 650,4e3 167.980 13,613 35,4e* w 629.927 173.866 12.000 38,087 o 609,705 167.705 12.000 45.2+3 $ 626,804 175.453 12`000 45.011 '3.21m 'xa*% 0o0% 18�79n, e.80m 4a2% o'nn% -0s1% Expenditure Total $ 826,468 m xn*.«yu $ 867,539 $ 853,880 $ 834,653 $ 859,268 -2.25% 2.95m Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living eduaUnerd per contract agreements. Fire - Prevention & Investigation Position 2018 FTE 2018 FTs 30198udgeted So|o,ieo Benefits uVuO FTE 2020audgehpd 8o|ohen Bnnento Fire Battalion Chief 1 1 $ 140.594 $ 84.703 1 $ 144.109 $ 36.445 Fire Captain 2 2 248.119 65,271 2 252.272 68.000 Fire Project Coordinator 1 1 99.001 39.987 1 100.920 41.484 AdminSupport Technician 1 1 62^849 21.684 1 64.361 22,452 Overtime 61.143 6.059 65.143 0.456 Prevention Total 5 5 $ 609.705 * 167.704 5 $ 836,804 $ 175,453 67 Expenditure Detail - Supplies and Services Supplies include operating supplies for fire investigation activities. Services include equipment replacement and O&M charges, registration, training, subscriptions, and travel, among others. Fire - Prevention & Investigation Account Number - Actual Budget 2016 2017 pniocteo 2018 emo eom 202 000.11.522,300.31.00 Supplies Office uOperating $ 5*1 $ 1.597 $ $ $ $ 000.11.522.300.31.01 Supplies Operating 13.702 8,408 13`613 12,000 12,000 12.000 Total Supplies 1*.2*3 10.006 13,613 12.000 12,000 1e'000 000.11.522.300.41.00 Prof Sono Convortplans to CID storage roV 5,000 5,000 5,000 000.11.522300�2.00 Communication Telecom services 1.461 z.*oz 1.080 ' 000.11.5e2.300.43.00 'na\e| Lodging, mileage, meals for fire pre\enopmm*=tigannnma,oen 721 2,260 1.055 1.500 1.500 1.500 00011.522`amn.4o.00Equipment Rental 2,669 3.731 1.753 ' 000.11.522.300.45-95 Rental -Equipment Rental nuw 25.700 21,674 24,587 2*.587 31.743 31'511 000-11.522.3004e.00 R&M Annual maintenance 84 non - ' 000,11.522.300.4e.00 Mioo Registrations for classes, subscriptions, memberships 2.354 V.n*r 6,163 6,000 6,000 6,000 400.11.522Mn.49.0e Misc Pp|credit card fees 1.474 1.931 nzo 1.000 1.000 1.000 Total Services 35,262 39.105 35,*6* xo/mr *s,:wa 45,011 Total Supplies, Services and Other $ 49.505 $ *9.110 u 49.076 $ 50,087 $ 57,243 $ 57,011 68 DEPAR80ENT:Fire U1\ FUND: General Responsible Manager: JeyVVittwer Description DIVISION: Training FUND NUMBER: OOO Position: Fire Chief The Training Division baann serves to provide training for all phases of the fire department as well as special training such as urban rescue and hazardous materials. The Training Division also serves as a quality control for college classes, Washington State Fire Service education programs and King County Emergency K8ed|oa| Services. Training is received in many ways: regularly scheduled drill, independent study, fire prevention inspections, pre -fire .planning ` and during emergency operations. Training isnow recognized @ethe number one priority for the career firefighter. New and exotic chemicals are creating ever -changing hazards for the firefighter and knowledge is the key to survival. EMS skills are constantly being upgraded and the progressive department nnUSt keep abreast of the new developments. The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the fire department. This can only be accomplished through training in the latest techniques and information Expenditure Summary Fire - Training --------''��------Actual------- sxpe^mmmn --' —' Budget � ' _ Percent Change Projected 2016 2017 2018 gmn omn couo 2018-19 2019-20 oa/aneomvvaoe, $ 247.653 $ 2e1.479 $ 252.197 $ 258,187 $ 263.6*2 $ 269,763 2.11w u00% Personnel Benefits e1.731 53,58* 53,038 71,3** 55,982 58.7e1 -21s3% 4.96% Supplies 3,872 *.n^r o'ouu 8,500 8,500 8,500 oou% nonm Se,mc=s 65.984 93,953 119,877 128,654 111,e58 113,600 13.21% 174% Expenditure Total $ xry.e*o $ *43'663 m 427'e33 o *oo.00r $ *39.782 $ *so.oz* '5.77m o'^r% Expenditure Detail - Salaries and Benefits Salaries are based on actual coats for existing poadbpno and include a cost of living adjustment per contract agreements. ------------------------8 Position FTE 2019 RE 2019Oudoehnd Salaries Benefits 2030 FTE 2030Budgeted Salaries Benefits Fire Captain OvenGme 2 2 $ 244,828 $ 54,118 18,813 1,864 2 $ 250.950 $ 56,897 18.813 1.804 69 Expenditure Detail — Supplies, Services and Other 8uooUea include miscellaneous training and operating supplies; services include instructor fees, travel, equipment replacement and O&M charges, membership, and registrations, among others. Account Number xomv/ evuue ems 2017 pn4ecmu umV onn 2019 uox 000.11.522.410.31o0 Supplies Office aOperating $ 286 $ 120 $ zno m $ $ 000.11.522.4n031.01 Supplies nnuraono 1.829 3.387 337 5,500 n'oon 5,500 00011.522.410a1.44 Supplies na|n|ns 1.757 1,1*0 2.225 3.000 3,000 3,000 Total Supplies 3,872 4,647 2,820 8,500 8,500 8,500 000.11.522�10.41o0 pnofow» ooTinstructor fees, Outside training instructors, emergency vnmo|o uhmng cert., other prof. svmn 2,800 4.200 4,300 4,500 4.500 4,500 000.11.522/10.42-00 nommvmoouon-nelounmneNoen soo 7*7 240 000.11.52Z410.43.00 Travel ~Lodging, mileage, and meals for training oiuoionclasses e.420 e.611 *.000 2,000 2,000 2,000 000,11,522.410.45-95 Rental -Equipment Rental 0'&m 11.447 o`neo 17.15* 17.154 10.158 12.100 000.11.52Z410.49.00 M|xn Tuition, registrations, memberships, ham radio testing Von.11szz.41o.4y.44 m|nn Education training contract 37,666 3,690 62,2e5 9,446 84.218 e,456 90,000 15.000 80,000 15.000 80,000 15.800 Total Services uo'nx* Ax/yox 119'877 128.65* 111.658 113'600 Total Supplies, Services and Other $ 69.856 $ o».onn $ 122.698 $ 137.154 $ 120.158 $ 122,100 70 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Facilities FUND NUMBER: 000 POSITION: Fire Chief Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila. The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and utilities used by the four fire stations. Expenditure Summary Fire - Facilities Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Supplies Services $ 13,695 78,696 $ 14,173 86,176 $ 19,781 96,040 $ 28,500 82,360 $ 28,500 82,360 $ 28,500 82,360 0.00% 0 00% 0.00% 0.00% Expenditure Total 92,391 $ 100,349 $ 115,821 $ 110,860 $ 110,860 $ 110,860 0.00% 0.00% 71 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous station supplies; services consist of utilities for each of the stations. Fire - Facilities Account Number Actual a^aoet e016 2017 p/ojprmu e018 2018 2019 unoo 000.11.522.500.31.00 auvpnon Office & Operating all stations $ 8,953 m 14'178 a 19,781 $ 28,500 $ 28,500 $ 28,500 000.11.522.500.31.01 Supplies ' Station s1 4`741 - Total Supplies 13,695 14.173 19,78 28,500 28,500 28,500 000,11.522.500.42»1 Communication Station s1 telephone and alarm oer\Ane 294 315 1.438 2,000 2.000 2,000 00811.522.500.42.02 Communication Station outelephone and alarm vmwce 43* suc 7e1 toDo 1,000 1.000 000A1.522.5M42.03 Communication Station 53telephone and alarm aor\Ace 75* 611 811 1.000 1.000 1.000 000.11.522�500.42.04 Communication Station ootelephone and alarm aer\Ane 711 000 5.536 5,000 5,000 u'000 000.1 1.522.500.47�01 Public Utility s:,ouvo1 e|ocmmtr zo.s^o 20,554 25,000 22.200 22'200 e2'200 000.11a22.500.47.02 Public Utility Station szelectricity 1.4*6 2,365 1.315 6,000 6,000 6,000 onn.n-nuo.ouoAr,00 Public Utility - Station s1 water, sewer, and surface water 14.691 1*.978 14.639 7,300 7.300 7,300 000.11.522.500.47.04 Public Utility ' Station oowater, sewer, and surface water 3,979 3,832 4.260 3,550 3.550 3,550 000.11.522.500.*7�07 Public Utility Station u1natural gas 5.100 6.970 6.921 7.100 7.100 7,100 000.11�522.500.47.08 Public Utility atuunnou natural gas 5.521 5,979 5.526 3,000 3,000 3.000 000.11�22.500.47.09 Public Utility Station n3electricity 5,948 7,8e9 6.702 4.100 4,100 4.100 000.11.522.500.4711 Public Utility Station 'sonatural gas 2,811 3,569 4.721 4.560 4.560 *.560 000.11.522.500.47'12 Public Utility Station 5wwater, sewer, and surface water 3,414 3,581 3,260 3,000 3,000 3,000 000.11.522,500.47.1+ Public Utility - Station o4electricity 4.609 5.604 s.*^z ^.ono ^.00u *.00n 000.11�522.500.47.15 puuoo umny etanvno* natural gas 2,545 3,226 4,34e *.sVo *,ono ^.soo 000.111.522�500.47.16 Public Utility Station sowater, sewer, and surface water 5.314 5,537 5.334 +,unn 4,050 *.000 000.11.522.500/8.01 R&M Statiuno1 - (25/) ' 0011.52Z500.49z0 Misn mmmser\,ixex oro Total Services 78,e6 86,176 96,040 82,360 82,36 82,360 72 DEPARTMENT: Fire (111) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Special Operations FUND NUMBER: OOO POSITION: Fire Chief The Special [)oerobonn Division of the Tukwila Fire Department consists of two teams —the Hazardous Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training. The purpose of the Hazardous K8atede|m Team is to respond to and nnihQaba hazardous rnabar|e|S incidents within the City of Tukwila. These incidents iDo|ude, but are not |inlihad to, chemical releases, fuel Spi||s, illegal drug laboratories. or environmental emergencies [elated to civil disobedience Or terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations Level lessons and training in the aforementioned areas nfMozmotresponsibility. The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue. 8neda| Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue, trench rescue, structural collapse, and water rescue especially inthe Green River. Increased training and new equipment additions are essential to the ever-increasing hazardous situations facing the City. Expenditure Summary Fire - Special Operations Expenditures Actua ''. ~ _�Buus"t 'Percent o»anep 201e 2017 pn,emvu omn 2018 2019 uoco 2018-19 2019-20 »vnpn*, se,mcem m 29,038 a 9,904 18,749 m 11,085 50,029 $ 8,000 45,581 o 6,000 36,29/ e,000 36.224 'usonm -20.38m 0.00% '0.18m Expenditure Total $ 29,038 $ 28.653 m 61,114 $ 53,581 a 42,291 $ *o.ou* -21u7% '0.16% 73 Expenditure Detail — Supplies, Services and Other 8upp|kae include miscellaneous office and operating as well as annoU tools and equipment specific to special operations. Services include participation in annual recycling event, equipment replacement and O&M charges, training, travel, and repairs and maintenance, among others. Fire - Special Operations Account Number Actual Budget Projected e016 2017 2018 emu enm eoxo 000.11.522.201.3t00 Supplies Office &Operating $ $ $ 2,000 $ 2,000 $ m 0001 1.522.202�31.00 Supplies Office aOperating 9.904 8,085 5,000 5,000 5,000 00011.522.202�35.00 Small Tools & Minor Equipment 1.000 1.000 1.00 1.000 Total Supplies - 9,904 11.085 8,000 6,00 6,000 000.11�522.201.*1o1 pnxSvcv Annual recycling event 17.760 9,947 29.947 20,000 20,000 20,000 000.11.522.201.46-96 Rental -Equipment Rental o& M 10.100 8,802 18.331 18.331 9,041 8,974 00.11.522201.48.00 R&M Calibration of hazmat testing level Aauit repair mm.1��uz�em��000 �um|-�odgng. m�a|o,�mm�e�ooxx rescue team related training courses 1.178 tznn 1.zm �.z� 1.u� 000.11.522.202A8.00 R&M Rescue boat repairs, rescue tools maint, air monitoring equip. calibration «o» 500 »»« »»» 000.11.522,202.49.00 mmc-Reginuanovxuuionforopaommznu rescue related training classes o`sno omm 5,500 Total Services 29.038 18'7*9 50,029 45.581 36,291 xo.xe^ Total Supplies, Services and Other $ 29,038 $ 28,653 $ 61.114 $ 5:.581 * 42.291 $ 42.224 74 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Emergency Management FUND NUMBER: OQO POSITION: Fire Chief This division establishes a solid foundation for emergency management in the City of Tukwila. Expenditure Summary Fire - Emergency Management Expenditures pnn ms Actual Budget Percent Change uo1n %oi7 pn4omeu �o18 uu1u uo10 uouo zo1u1y ' 201e'20 aa|uriox&Wason Personnel Benefits Supplies senxoem Capital Outlays 9 256,665 63.711 38,680 21'350 m uno.n+r 64,526 6,863 13.1*0 7.934 $ 235.049 e6,2e9 24,858 25.784 $ 232,598 oe.xn* 36,268 22.171 y 243,575 ro.z^a 96,268 21,062 e00,000 $ 249,410 72,957 96,268 20,915 200,000 4.72m 1.31% 165.44% -n00% 0.00% oAn% 3.86% noov+ '070% 0.00% Expenditure Total $ 380,406 $ 3*9.111 $ 351,990 m 360,371 $ 631.1*7 $ ouw.s*y 75.14% 1.33m ExpendituneDetai|-So|ariemandBanefito Salaries are based onactual costs for existing positions and include a coot of living adjustment per contract agreements. Position 2018 pTs 201e FTs 2019ouuooed Salaries Benefits coun FTs cOuueuuumeu Salaries ewnofiu, Firs Battalion Chief 1 1 $ 142,668 $ 32.896 1 $ 146.234 $ 34.24* CERTTrainar 1 1 91.501 36^414 1 93`769 37780 Overtime 9.400 932 9,406 932 Emergency MomtTotal o o $ e43.575 $ ro,o^z o $ 249.410 $ 72.958 75 Expenditure Detail — Supplies, Services and Other Supplies include supplies and nmoU tools utilized for emergency management operations; services include equipment rental and repair among other items. Account Number Actual _ a^unet co«a 2017 pnojvomu umx 2018 omo xoco 000.11.525.600.31.00 Supplies ^ Office aOperating $ 36,768 $ s'uaa $ 6,590 $ 12.000 $ 22.000 y 22,000 00011-525.600.35.00 Small Tools u Minor Equipment 1.912 18,268 24.268 74.268 74.260 Total Supplies 38,680 6,863 u*,xso 36,268 96,268 96.268 000.11a25.600.41.00 pmrevnn urmomvunmno 37 ««» ' 000.11.525.600.42.00 oom�oniu�inn |wsTondw�x�|a� sOoStation ^m 7,933 a^un* 3,328 000.11.525.600.43-00 Travel Parking, mileage, eto 639 14 285 000.11�25.600,45-9* Rental -Equipment 'Replacement Fund 566 00011.525.60045.95 Rental -Equipment Rental n& M 4,263 4,303 17,171 17.171 20,062 19,915 000.11.525a0048.00 R&M Fire equipment 272 ' 000.11.525.600.4900 Miso-ome 7,6*0 om *,346 5,000 1.000 1,000 Total Services 21,350 13,1*0 2578* 22,171 21.062 20,915 76 DEPARTMENT: Fire (111) FUND: General RESPONSIBLE MANAGER: Jay VVittwer Description DIVISION: Ambulance, Rescue &Aid FUND NUMBER: OOO POSITION: Fire Chief The purpose of the Flre/Ambu|anoe. Rescue and Emergency Aid division of the Fire Department iato provide basic and advanced life support to the citizens and general public of Tukwila as well as within our mutual aid response areas. Ambulance service is provided on aUmited basis as outlined in Fire Department Standard Operating Procedure. Current service levels include 10O96offire fighters trained as E.K8.T.'a and defibrillation teohniciana, and one aid car, three engines, one ladder trUok, and one battalion rig with emergency care capabilities. Expenditure Summary Expenditures Actual '---- --- - - Budget Percent Change 2016 2017 Projected 2018 2018 2018 2020 201819 2019-20 Supplies $ 46.172 $ 28.74e m 30.777 $ 26.500 $ 26,500 $ 26,500 0.00% o*o% 8o,mnoo 9.113 11.711 17,024 10,750 23,063 19,876 37,69v6 '13,8ev6 mtergnw.Services uTaxes 190.9e9 200,01e 203,940 216,045 215,586 221,945 *.21% zso% Expenditure Total $ 2*6.274 $ o*n.uru $ 257.741 $ 259,295 $ 265'149 $ 268.3e1 e.26% 1.20% ExPenditunaDetmi|-Supp|iesand Services Supplies include miscellaneous operating supplies; services include equipment OW and equipment maintenance. Intergovernmental includes dispatch services. Fire - Ambulance, Rescue & Aid Account Number Actual Budget xpm umr Projected uom 2018 e019 uneo 000.11.522.208.31.00 000.11.522z08.31o1 Supplies Office mOperating Supplies onenyino $ 1*.385 31.787 $ cuo uo.o^o $ *11 30,366 $ $ 26,500 26,500 m 26,500 Total Supplies *6/172 un.r*n xo'rrr 26,500 26,500 26,500 000.11.522.208.41o0 000.11.522.20845.95 080.11.522.208.*8.00 Rental -Equipment Rental oum nuw Defibrillators, backboards, blood pressure cuff calibration ' 9.113 621 11.090 274 15.750 1.000 ' 15.750 1.000 ' 22,063 1.000 ' 18,876 1.000 Total Services 9.113 11.711 n.ox* 16,750 23,063 19.876 000.11,522z30.51.01 00011'522,230.51o2 mm0mx_Fire suppression Valley Comm |ntergmx-Rescue/Emergency Aid Valley Comm 90.401 100'588 Q*.ouV 105'333 96,502 113.*38 95,060 120,985 95,060 120.52e 95,060 126.885 Total Intergovernmental 190,989 200'019 e09,940 216,0*5 e15,586 221.9*5 Total Supplies, oemi000unuOther u 246.274 $ 240.*78 $ 257.741 $ 259,295 o 265,149 $ 268.321 77 78 � City of Tukwila Allan Ekberg, Mayor UNFOR AT0O AU E ORA DU Finance Committee Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: August 1S,2O18 SUBJECT: Public Safety Plan and City Facilities Funds 201g-2020Proposed Budget Updated September 27, 2018 ISSUE A; provided for in the budget process approved bxthe Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Public Safety Plan and City Facilities funds section of the budget is ready for review by the Finance Committee. BACKGROUND The Public Safety Plan fund is used to account for construction costs associated with the new Justice Center and reconstruction of fire stations. Projects in this fund are funded by voter approved debt, non -voted debt and dedicated revenue sources including nao| estate excise tax, fire impact fees. and land sale proceeds. The City Facilities fund accounts for costs oSSoc|ab9d with major reconstruction Of City facilities including the Public Works shops facility. Projects in this fund are funded by LTGO or other non -voted debt options. DISCUSSION Public Safety Plan Fund: The proposed budget reflects updated project costs as presented bv8{}JonAugust 1. 201& Because fire station 54 was nanloVed from the p|an, soft costs that had been a|h)cobad to fire station 54had tnbereallocated tothe remaining projects. At the end ofthe biennium, the fund is expected tohave onending fund balance ofapproximately $2.5million. City Facilities fund /F1WSh000>: Funding for PVVShops facility inthe City Facilities fund include LTG(]bond proceeds in 2019 to purchase land for the Public VVorho Shops facility and remodel existing structures to accommodate City staff needs. It is anticipated that construction will be completed in 2020 and any remaining funds will betransferred tothe public safety plan fund. Updates b]the Financial Framework: The financial framework, aapresented tothe Finance committee oDJune {,2O1Oincluded issuing LTG{]debt of07Omillion in2O2O. Because ofchanges intiming ofexpenditures and reallocating soft costs from fire station 54tothe remaining projects, the City now expects to issue $25 million in2O1Q. Fire impact fee budget has also been increased from $3OOthousand to$5OOthousand to reflect the increase in the impact fee rates. At the August 20. 2018 Public the d budget for the Public Safety Plan and City Facilities /PVVShops) funds were presented. Staff was asked to provide (1)afootnote explaining capitalization ofsupplies and equipment, footnote explaining revenues on the Capital Improvement Program pages in greater 79 INFORMATIONAL MEMO Page 2 (3).footnotes explaining the proposed $297thmusand estimate for fire station 54 in 2019, and (4) an explanation for the change in LTGO debt from $20 million to $25 million. /M Capitalization of supplies and equipment Supply line items included in the budget have been updated to reflect exactly what equipment is being purchased. Bunker gear and GC8/\awere purchased in 2017. Purchase Vfextrication equipment is planned for the upcoming biennium. () Capital Improvement Program /C0o pages —revenues Caption has been updated to correctly state "Fund Balance" (3) Costs associated with Fire Station 54 Below is o chart summarizing costs spent to date on Fire Station 54 as well as the proposed budget for 2O1S. Summary of Fire Station 54 Costs (rounded) A&EGervioea LandAoq. & related costs projectK8gmt Pre -Construction Study to retrofit existing station Totals 11 $ 82,000 $ SQ/}OO $ 0.000 905.000 49.000 58,000 500 33,000 - - $ 151.000 914,000 ' 107,000 33,500 297.000 287.000 At the July 16. 2018 Public Safety committee nnaeting, discussion was held regarding contract amendments tothe Public Safety Plan, Committeemembers discussed the amendments emwell as the unknown costs of retrofitting Station 54. Mr. Go|db|ett stated that preliminary work is planned toassess the condition ofthe station. The preliminary work will build onpast studies and provide an updated nOet estimate for retrofitting the existing station. The proposed budget includes $287thousand for this assessment. Also included in the revised budget of$1.5million is budget to demolish the existing structure on the new station 54 site. WU Proposed change in debt from $20million bJ$25 million ' Steve Go|db|ott. p8JA Consultant provided aPub|ic8�f�tv Plan update dated AugustS. 2018. In his repod, he states that with the deletion ofstation 54 from the project, there will be |uao of some 'economy Ofscale ondesign, consbuct|on.anddependentooetefOr*toUona5'1Gnd52. The City received updated budgets for the Plan atthe July 23.2018Committee Vfthe Whole and, due to the removal of station 54, total project costs increased approximately $3 million. Cost changes are summarized inthe chart below. 80 INFORMATIONAL MEMO Page 3 Summary of Project Budget Changes (in thousands) Year Debt as presented at June 11, 2018 Work Updated at July 23, Session 2018 C.O.W. Change Justice Center $ 68.570 $ 68,536 $ 04 Fire Station S1 12.540 13,272 732 Fire Station52 17`651 18.610 953 ° Fire Station 54 143 1/502 1.359 Apparatus &Equipment 15.825 15.825 - PVVShops 30.000 30.000 ~Scenario D'2OYear Debt showed abudget for station 54otS143thousand. The updated budget includes all costs in incurred to date as well as $297 thousand for a study to retrofit existing station 54. |norder to true upthe budget inthe next biennium and provide anending fund balance to carry forward into the next budget cycle, the 2019-2020 budget proposes a debt issuance of $25 million. It should be noted that, when it becomes necessarytoissue the debt in2O1S.the City can choose toissue less than the budgeted amount ifthe full $25million innot needed. Increasing the debt issuance was proposed because it provides the greatest flexibility for the general fund. There are other options available to true Up the updated budget. Some of the options include: ° Reduce the proposed budget for debt issuance to$23million ° Reduce PGPplan costs in other projects ° Reduce budget for fire apparatus and equipment * Dedicate additional general fund sources tothe plan Once a decision is reached on the preferred method of truing up the 2019-2020 budget for the Public Safety Plan fund and City Facilities fund. a revised proposed budget will be presented to the Committee for review. Atthe September 4.20OPublic Safety Committee meetirq^a�� �oompah�� r�m�ma�n for Station 54both before {}ounoi|adopted the D-2On�odo|and ' indudingthe soft costs that were absorbed by Station 51 and 52. The information requested is presented below in the 81 INFORMATIONAL MEMO Page 4 Fire Station 54 Project Cost Comparison Before/After D-20 Note: this table does not reflect future cost of assessing the current Fire Station 54 needs. as of September 20, 2018/ reconciled to Aug 2018 GL Project Budgets A Pre Design Estimate Category B Revised D-20 Budget to Change in Council on Budget 7/23/18 (A- B) A/E Services (both design & CA) $ 1,003,000 $ 150,000 $ (853,000) $ Property $ 854,000 $ 906,193 $ 52,193 $ Permits/Fees $ 262,000 $ 20,000 $ (242,000) $ Construction (pre -con, const & tax) $ 9,935,000 $ 230,000 $ (9,705,000) $ C Dollars Spent to Date 131,495 904,701 Soils Testing, Construction Related Costs $ 1,038,500 $ 48,875 $ (989,625) $ 22,628 Printing, etc. $ PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Delta (C-B) Balance Remaining in Budget Notes Program m ing, Site analysis, etc. $ Hropeny Purchase and Commission 18,505 Notes 1,492 Utility Disconnect, etc 20,000 of Existing Clean Up (Likely stay lower than $ 230,000 this number) HazMat, Site 26,247 Inspedtion, etc. $ 476,000 $ 107,500 $ (368,500) $ 79,570 SOJ and Legal $ 27,930 $ 1,184,500 $ 39,432 $ (1,145,068) $ $ 39,432 TOTAL 14,753,000 $ 1,502,000 $(13,251,000) $ 1,138,394 363,606 Additional Cost Impacts to FS 51 & 52 Before D-20 After D-20 Delta Drive -through Site Plan Impact at FS 52 Latest Official Budgets Fire Station 51 $ 12,509,000 $ 13,273,000 $ 764,000 $ 764,000 $ 13,273,000 Fire Station 52 $ 17,652,000 $ 18,610,000 $ 958,000 $ 650,000 $ 1,608,000 $ 19,260,000 Total Cost Increase to FS 51 & FS 52 2,372,000 RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in November. ATTACHMENTS 82 DEPARTMENT: N/A FUN[): Public Safety Plan Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 3O5 POSITION: Public Works Director The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police department and Court, and reconstruct existing fire stations. Projects in this fund are paid for with voterop| veddabt.non-V0teddebt(LTGO).andntherdedicatedravenueooUrces|no|udingreo|estohaeXciae taxes, impact fees, and proceeds from land sales. Revenue and Expenditure Summary Safety xmo Actual 2017 2018* ��� ano Budget nno 2020 Percent Change 2018-19 2019-20 o»era/nuna%enuo Miscellaneous Revenue Investment Earnings m 9,561 m 258,283 * sua./wo $ ' m onopon o 100,000 uomu *6a7% Total Miscellaneous Revenue e`561 258,283 503.546 - 300,000 100.000 0.00% '66.67m Capital Project Revenue rukW/xSouth Mitigation 500,000 300,000 uou.ono 300,000 300,000 0.00% 0.00% Real Estate Excise Tax . oon'uoo' 500,000 500,000 ounm ozm% Sale orLand - 4.88e/300 1^000.000 0.00% 'roao% unuoBond Proceeds 32,990,000 ' 40'e75.0*6 ' 0.00% 0.00% oonBond Proceeds 17'500.000 0.00% 0.00% Premium onBond Proceeds 3.719.954 0.00% 0.00% Total Capital Project nownue 36,709,954 500,000 800,000 300,000 63.86*,346 1.800'000 21188.12m 'er.mm Transfers In Fire Impact Fees 1.017.000 400,000 ' 500,000 500,000 0.00m 0.00% Transfers In City Facilities Fund 1.750.000 xnnJny o'oom 'oo.rs% Total Revenue 36'719.516 1.775.283 1.703.546 xou'000 66,414,346 2,683,709 e2038.12* *5.96m Expenditures Justice Center 123.833 431.266 17.8e9.000 2.157.000 26,596,000 23.515.000 1133o1m '11.58m Fire Station m 59,853 os*`mw 1,145,000 5,320,00 9,*16,000 2,39e'000 76.99% -74.55% Fire Station so 8,256 161.299 771.000 672,000 2`963,000 13.749.000 a^m.oum 364.02m Fire Station s^ 142.791 1/62.000 297,000 0.00% 0.00% Fire Equipment - 324,578 28.146 nzmm -91.33% Total Capital Projects 191,9*2 98e.840 20.847.000 8.149.Dnu 39.596,57e 39.688.14e 385.91m 0.23% Transfer for Fire Apparatus 14.447 573,651 *.mx.oru a`oos'onn nunJmn o*uouo '91.88m 13.33m Total Expenditures 206.389 1,563.*91 25,389,972 11.o^*.000 39.896.578 w/.om.wo 236.85% 0.33% Beginning Fund Balance 3e,513.127 ^36.724.918 11,673,000 13,038.491 39,556,259 11.70% uuoau% Change mFund Balance 36.513.127 211.792 (23,e86.427) (11.544.000) 26.517.768 (37.344,437) -32e.71% -240.83m Ending Fund Balance $ m.mx.,s $ 36.72*.918 $ 13,038.491 $ 129,000 $ 39.556.259 $ 2.211.822 oosozr/m '94.41w 83 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to Public Safety Plan. Included in line 305.98.594.220.62.00 2019 budget of $12,676,000 below is $297 thousand to study what it would take to make life safety improvements to the existing fire station 54. Safety Plan Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 305.98.522.220.35.00 Supplies - Bunker gear, SCBAs $ - $ 403,948 $ 2,393 $ - $ - $ _ 305.98.594.220.35.00 Supplies - Extrication, SCBA fill station 4,066 - 324,578 28,146 Total Supplies - 403,948 6,458 - 324,578 28,146 305.98.594.180.41.00 Prof Sws - Design for Justice Center $ - $ - $ 815,966 $ 2,157,000 $ - $ - 305.98.594.220.41.00 Prof Sws - Design for Fire Stations - - 12,750 1,314,000 - _ Total Services - - 828,716 3,471,000 - - Total Intergovernmental - - - - 305.00.594.220.64.00 Capital - Land Fire Station - 882,730 2,269,000 - - 305.98.594.180.61.00 Capital - Buildings & Structures - - 2,977,600 - - 305.98.594.210.61.00 Capital - Construction of Justice Center - - 13,499,142 - 460,000 _ 305.98.594.210.62.00 Capital - Land for Justice Center - 431,266 576,258 - 26,136,000 23,515,000 305.98.594.220.61.00 Capital - Land Fire Station - - 917,002 _ _ - 305,98.594.220.62.00 Capital - Construction of Fire Stations - 558,574 288,183 - 12,676,000 16,145,000 305.98.594.220.64.00 Capital - Fire equipment 9,130 1,684 - - - 305.98.594.220.65.00 Capital - Fire Stations - - 868,459 4,654,000 - Total Other - 998,969 20,011,058 6,923,000 39,272,000 39,660,000 Total Supplies, Services and Other $ - $ 1,402,917 $ 20,846,233 $ 10,394,000 $ 39,596,578 $ 39,688,146 *Projected 84 DEPARTMENT: N/A FUND: City Facilities Fund RESPONSIBLE MANAGER: Henry Hash FUND NUK0BER:3OO POSITION: Public Works Director Description The City Facilities Fund i8used for new construction nr majorreconstruction nfcity facilities. The current project accounted for in this fund is the Public Works Shops facility. Revenue and Expenditure Summary Citv Facilities xoma|'Budget Percent Change uom 2017 pu4pmeu 2018 uom xmy zom 2018-19 2019-20 Revenue Bond Proceeds m m ~ $20,000,000 $23,343.000 $ 7,500,000 $ oroT% 0.00% Transfers In General Fund Transfers m-Land xon.(nEsT) nanafersm-uuotrFunuo 1*1.854 141.8e 1.000.000 3.000,000 *.noo.000 0.00% oon% 000m uM% 0.00% 0.00% Total Revenue ' 283,709 28,000,000 ox.x*o.Voo 7,500,000 - -67.87m 0.00% Expenditures Capital Projects Public Works Shops 283.709 22,336,000 2.302,000 2,879.000 *.501.291 25.0/% 56.35m Total Capital Projects 283,70e 22.336/000 2.302'000 2,879,000 4.501,291 25.07% 56.35% Transfer to General Fund Transfer mUtility Funds Transfer u,Public SmmwPlan Fund Total Expenditures 283709 1.000,000 2.750x000 26,086,000 ' 2,30e,000 - - 1.750'000 4,629,000 283,709 4,785,000 oM% 0.00m nM% 101.09m uonm 0.00% -83.79m 3.37% Beginning Fund Balance Change inFund Balance ' 1.914'000 21.041,000 1.914.000 2,87.mm *.ns,ouo (4,785.000) 0.00% -86.36% 150.00m -26.or% Ending Fund Balance o ~ * ' * 1.914,000 $21.041.000 $ 4,785,00 * v -77.26% -100.00% 85 EzpanditunmOeta|—ServicesandCamita| Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to City Facilities. Citv Facilities Account Number xomu/ - �_ �auou° nno zon Projected omx zmo 2019 zom 306oe.59*.180�1.00 pmrSws-Design for pW Shops m w $ 2,302,000 $ 2,302.000 $ $ Total Services' u`ms.000 2.302,000 000.ao.se4.1no.s1.nnCapital Land pm/Shops 306.e8.594.480.62.00 Capital Buildings uStructures - 283,70 19.897.974 136,0e6 2,879.000 *501.291 Total Other 283,709 20.034,000 - 2,879,000 4,501,291 Total Supplies, Services and Other * ' $ 283,709 uuz'o6,mm $x,3o2.000 $e,8ro.noo $ 4,501.291 86 Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 - 2()22 PUBLIC SAFETY PLAN 305 Fund CIP **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 54 Justice Center 26,596 23,515 0 0 0 0 50,111 46,714 0 55 Replace Fire Station 51 * 9,416 2,396 0 0 0 0 11,812 5,032 (2,150) 56 Replace Fire Station 52 * 2,963 13,749 957 0 0 0 17,669 10,750 (7,860) 57 Replace Fire Station 54 297 0 0 0 0 0 297 0 0 58 Fire Apparatus & Equipment 625 368 482 608 507 2,597 5,187 0 5,558 Grand Total Changes from 2017 to 2019 CIP: None. 39,897 40,028 1,439 608 507 2,597 85,076 62,496 (4,452) * Fire Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Fire Impact Fees effective January 1, 2009, Ordinance 2365. Amended on 5/7/18 by Ordinance No. 2571 2019 - 2024 Capital Improvement Program 51 9/27/2018 87 CITY OFTUKWVLA CAPITAL PROJECT SUMMARY 3019 to 2034 PROJECT: Justice Center Project No. 9.2E+07 DESCRIPTION: Aypa�ofthe C�yuPublic 8af�yPlan, buUdoJuaboeCen�rhxthe PoUooDepa�nantMun��a Court, and Emergency Operations to ensure the continuity and improvement of City services. Almost all City buildings have structural and m�emiuconcerns for public safety. ENmhnQhaoi|iUeeare located JUSTIFICATION: throughout the City and could be consolidated for better function, use of space, and service to our citizens. STATUS:VntepepprovedBond in2O16,Prnp*�yacquie�ononTuhvvi|aInternational Blvd. De�Qnin2O17/2O18with construction scheduled for 2O102O2O. MA|NT.|MPACT: Improves public safety and efficiency for City operations. COMMENT: Public Safety Plan will be paid by voter -approved debt. Various City land sales are included in funding. FINANCIAL Through Estimated `—,--- EXPENSES _' Design 508 2.982 1.725 5,215 Land(RAN) 47 14,887 400 15,384 Const. MgmL 0,573 6.375 12.948 Construction 17.838 17,140 34,978 TQTALEXPENSES 555 17.869 26/596 33,515 V V 0 O V 68.535 FUND SOURCES Public Safety Bond 22,026 40,675 62.701 LonQacreoLand Sale 2.000 2.000 Tukwila Village Land Sales 2.289 1.000 3.289 Traveler's Choice Land 750 750 305Fund Balance (21.471) 17.869 (19.110 22.515 O O O O O (205 TOTALS3URCES 555 17.868 26,596 23,515 V V n V 0 68.535 Project Location 882019 xoc4Capital Improvement Program 52 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 3019 to 2024 PROJECT: Replace Fine Station 51 Project No. 90830402 DESCRIPTION:4o of the C�y�PubKoGo���an.00na�uctanew 11�33square fm�F���� Fire Station -�� 180th Street and SouthoenterParkway. The existing Fire Station 51intoo small tohouse needed fire apparatus endequipmentendinalsoaeiamioa||y JUSTIFICATION: unsound. Expected growth inTukwila South led hothe donation ofland for the new Fire Station 51espart pfthe Tukwila South Development Agreement. Voter -approved Bond in 2016. Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction ofFire Stations 51 and 52.headquarters will now boatFire Station 52.Design in2O18with construction in2O102O20. MA|NT.|MPACT: New facility will still require ongoing maintenance. Public Safety Plan will bopaid with voter -approved debt. Project iaonFire Impact Fee. Revenue shown in COMMENT: 2017 through 2031 is from the Tukwila South Development Agreement #14-065 for fire impact fees and was approved byCouncil on6/2/14. FINANCIAL Through Estimated ^---- -- Project Location GIs 20m-2024 Capital Improvement Program 53 89 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 209 to 2024 PROJECT: Replace Fire Station 62 Project No. 80830405 Ao���M���sPu�� ����F�G��52w�a15.0�aq����f���|��d �E���|pTK]N� inthe City Hall Campus, at Southcenter Blvd and O5thAvenue South. Fire headquarters will now beatFSG2. The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. In order to continue to provide fast response times, high quality service, and meet compliance with state law, Fire Station 52must bereplaced. Voter -approved Bond in 2016. Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2019 with construction in2O2O/2021 MAINT. IMPACT: New facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL Through Estimated —_—-' EXPENSES --- Design 169 756 2.034 3,559 Land(R8N) 16 16 Conu��gmt� 82 2718 ^ 364 �174 Construction 287 11.051 593 11.861 TDTALEXPENGEG 169 772 2.963 13.749 957 D O V 0 18.610 FUND SOURCES Awarded Grant O Public .Safety Bond 10.000 10000 Land Sale 750 750 Fire Impact Fees Expected 7.860 7.860 305Fund Balance 169 772 (7787) 15,748 957 U O O (7,860) O TOTAL SOURCES 169 772 2,963 13,749 957 O O V V 18.610 Project Location 902019 uox*Capital Improvement Program 54 CITY OFTUKVVLACAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 54 Project No. 91630402 DESCRIPTION: Aapart ofthe Cdy'aPublic Safety Plan, replace/remodel Fire Station 54. JUSTIFICATION:The mda�ngF�eG��nn54io�h ooma||tnouoonooded�noappa�t aandequipmontandine|oo ` seismically unsound, STATUS: AuFire Station 54iointhe correct location, in2[U9the City will review options for remodeling Fire Station 54Codetermine `appropriate next steps. MAINT.|MPACl: Facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt, Project is on Fire Impact Fee list. FINANCIAL Through Estimated "wnno= 8 201 2020 2021 2022 2023 2024 BEYOND TOTAL `—,--'_' EXPENSES Design 143 169 156 468 Land(R/W) 893 oyu ConnLMgmt. 20 20 Construction 121 121 TOTALEXPENSES 143 1.063 297 V V V O O V 1,502 FUND SOURCES Awarded Grant O Public Safety Bond u Fire Impact Fees O Fire Impact Fees Expected 0 3O5Fund Balance 143 1.082 237 O O O Q O O 1,502 TOTAL SOURCES 143 1,062 297 O V V V O V 1,502 Project Location 2V19-rou*Capital Improvement Program 55 91 CITY OFTUKVVLACAPITAL PROJECT SUMMARY 3019 to zoz« PROJECT: Fire Apparatus & Equipment Project No. 91630401 Fire �uohaand �noaqu�mnn �m�be purchased �gu|erU�s�Fum�ngthis|�e�o��equ�men via OES�R|pTl�N� avoter-approved bond guarantees 'the Tukwila Fire Department is funded. JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors. STATUS: Voter -approved bond in2Q1O.Purchase ofapparatus and equipment ongoing. MAINT.kNPACT: COMMENT: Public Safety Plan will bepaid with voter -approved debt. FINANCIAL Through Estimated 2021 2022 oVoa 2024 BEYOND TOTAL `—'_--' 2017 EKpE�GE8 Design Lond(RyW) Apparatus &Equip 749 3,506 025 868 482 608 507 2.597 5.558 0 O 15.000 Construction 0 TOTALEXPENGES 749 3.506 825 360 483 gVU 507 3'597 5,558 15,000 FUND SOURCES Awarded Grant O Public Safety Bond 12,127 2,873 15.000 Fire Impact Fees " Fire Impact Fees Expected 8 3Q5Fund Balance (11370 3506 ' 625 368 402 608 507 2.597 � 2.685 O TOTAL SOURCES 749 3.506 625 368 482 608 507 2.597 5,558 15.000 Capital Equipment Purchases. 207Self Contained Breathing Apparatus (SCBAs) and bunker gear Administrative vehicles and Emergency Operations vehicle 2018 Bunker gear and Mobile Data Computer Aerial Ladder and two fire pumpers 2019 8CBAs, OCB8 Fill Station bunker gear, extrication equipment, and body armor Two Training vehicles 2020 Bunker gear and helmets Battalion Chief vehicle and Rescue Truck 92 zoty-uoevoephtalonpm,emon,Prosram 56 City of l-Ukm'Ua ���|T�| IMPROVEMENT ���O���AK CAPITAL .'_'___-�-� PROGRAM -'— for 2019-2024 CITY FACILITIES 306Fund c/p Page# PROJECT TITLE ~Omer After Six 60 Public Works Shops 2,879 4.501 O O O 0 7.380 8.750 O Grand Total 2.878 4.501 O O O O 7.380 8,750 D ** Denotes other funding sources, grants, or mitigation. Changes from 2O15to2O17CKP: Added new 3OGFund for City Facilities 00 Changed name from City Maintenance Facility toPublic Works Shops 93 oo/p-onx*Capital Improvement Program 57 912712018 94 2019 - 2024 Capital Improvement Program 58 CITY OFTUKVVLA CAPITAL PROJECT SUMMARY PROJECT: Public Works Shops Project No. 91630601 Construct onew C�yPu�ioVVn�»maintenance and ope��unsoen�r`combining all npo�domdfuno�ona DESCRIPTION: atone location. Facility may also include oCity Clerk & Police Records CenterandPo|ioeov|denneetnrage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUST|F|oAT|Om|andforetaQingdi�ondvaotormateria|aiaon|ytempnnary.Pr�ectin�udenso||ingdir�vaotnr|end.Minh|er � Shops, and Georqe Lon.q Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan, Was formerly known as City Maintenance Facility. MAUNT.]MP&CT: Improves safety and efficiency for First Responders and maintenance operations. Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated ~" BEYOND TOTAL EXPENSES Design/PM 284 357 1.379 1,501 8.521 Land(R8N) 21.979 21,979 ConoLrNgmL O Construction 1.500 3^000 4,500 TOTALEXPENOE8 204 23.336 2,879 4.501 U V 0 V n 30.000 FUND SOURCES Enterprise Funds 10.000 3,750 1.250 15.000 Counoi|madoBond 10.000 3.750 13.750 Mitigation Received O Mitigation Expected 0 3O0Fund Balance 284 2.836 (4.621) 3.251 O 0 O O O 1.250 TOTAL SOURCES 284 32`336 2'879 4.501 V V O V O 30.000 2019 - 2024Capital Improvement Program 59 95 96