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Home My WebLink About2018-09-18 Finance Minutes City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes 3?JN?G<?L ǳǺț ǴǲǳǺ ǷȜǵǲ JȚGȚ (;T?FHON #IH@?L?H=? 2IIGț #CNS (;FF Councilmembers: , Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Joseph Todd, Joel Bush, Jay Wittwer, Gail Labanara, Wynetta Bivens, , Bill Kolden, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II.BUSINESS AGENDA A. Resolution: Employee Compensation Policy Staff presented a draft resolution incorporating feedback given in previous Committee meetings and containing policy items relating to timeliness, comparability, market ranking, and internal equity. The draft also includes a change from the former Seattle-Tacoma-Bremerton CPI index to the Seattle-Tacoma-Bellevue index introduced by the Bureau of Labor Statistics. Analysis shows that raising the assessed value for comparable cities to +75% keeps all employees consistent with the market. Mr. Kolden shared his perspective that Tukwila is to be commended for having a methodology in place, and that he recommends keeping flexibility within the salary schedule so there is discretion for market analysis. There are a lot of variables to consider with smaller organizations as employees often have a broad range of duties that are difficult to compare with other jurisdictions. Councilmember Robertson expressed concern with raising the market competitiveness standard to include up to 10% above, as he believes the number of employees at this level will increase. Chair Quinn noted that the Committee was tasked with addressing positions significantly above market. Mr. Kolden again encouraged flexibility so that highly skilled people are compensated fairly. Councilmember Kruller stated that Administration has a lot more flexibility with positions than certain other cities, and that once budgets are approved the Council does not have a lot of awareness of what goes on with positions. She would like the Council to have more awareness, including when positions become obsolete or change titles. Committee discussion outcomes include the following amendments and requests: A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council by the Administration every year by the end of the third quarter that a non- Section 1(A)(2): remove sentence &CH;H=?#IGGCNN?? -CHON?MȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚ3?JN?G<?L ǳǺț ǴǲǳǺ adjustment during the year the market adjustment is to occur and will warrant further evaluation and possible reclassification. If further analysis results in reclassification, Documented justification of potential reclassification will be provided to the City Council for review and approval. If the documented justification results in reclassification, any adjustments will be made in alignment with City policy. Section 1(B)(4): Add language that strengthens the role of the City Council in reclassifications. Section 1(B)(1): Add language further defining how the employee population of other cities in relation to Tukwila will be used as a second criteria. Section 1(B)(6): Add language further defining compression. Section 1(B)(7): Add language requiring annual review by the City Council. Non-represented employees in attendance were given the opportunity to address the Committee, and the following comments were shared: Appreciates the A/V adjustment to +75%, but still concerned that capture the proper comparability. Second criteria regarding number of employees should be more clearly defined. It may be worthwhile to call out cities with over 100 employees. Concerned about the number of non-represented employees whose pay will be frozen with the proposed market competitiveness language. Represented employees will not be bound by this policy and the internal inequity will get worse. Consider the consequences and impacts certain positions will be frozen for 3 years or more. Consider the distinction between classifications and positions. Would like opportunity to continue to submit comments to the Committee. Chair Quinn recognized these concerns and stated that the Council intends to continuously review the policy and its impacts. Councilmember Kruller stated that employees need to work with Administration when they feel classifications are not accurate. Chair Quinn said employees are always welcome to share with the Council how those conversations go. RETURN TO COMMITTEE. B. 2019-2020 Biennial Budget: Technology & Innovation Services Department Staff presented the proposed 2019-2020 budget for the Technology & Innovation Services Department, including descriptions of the programs identified as part of the Priority-Based Budgeting project. Proposed reductions are in the area of professional services, specifically cancelling the Dimensional contract for City Council video recording services and reducing the Tier 1 help desk service contract by 50%. The Committee requested removing reference to a new City Hall from the information memo, as no new City Hall is planned or budgeted. Councilmember Kruller inquired about the travel budget. Staff said that budget is used to send staff to relevant trainings and the department prioritizes local opportunities. FORWARD TO SEPTEMBER 24, 2018 COMMITTEE OF THE WHOLE. &CH;H=?#IGGCNN?? -CHON?MȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚ3?JN?G<?L ǳǺț ǴǲǳǺ III.MISCELLANEOUS Adjourned at 7:26 p.m. Committee Chair Approval -CHON?M <S ,(