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Home My WebLink AboutReg 2018-10-01 Item 5 - Budget - 2019-2020 Biennial Budget: Firemen's PensionCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/01/18 Vicky ITEM INFORMATION ITEM No. 5 STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/1/18 AGENDA ITEM TILE Review Firemen's Pension 2019-2020 Proposed Budget 10/1/18 ❑ Motion Mtg Date E Resolution MtgDate ❑ Ordinance Mtg Dale ❑ .Bid Award Mtg Date n Other Mtg Date CATEGORY /1 Discussion 111 Public Hearing Mtg Date MtgDate SPONSOR ❑Council ❑Mayor ❑HR EDCD ®Finance ❑.Fire ITS EP&R EPolice ❑PW ❑Court SPONSOR'S Council is being asked to review the Firemen's Pension 2019-2020 proposed budget. If no SUMMARY changes are requested, Council consensus will be requested to move the Firemen's Pension 2019-2020 proposed budget to the final budget package for approval in November. REvIEWI D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 9/17/18 I Finance Comm. Comm. CHAIR: HOUGARDY Public Safety Comm. ❑ Planning Comm. ►1 Parks COMMI FI EE RECOMMENDATIONS: SPONSOR/ADMIN. COMMUTE Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPIINDIIURI: REQUIRE) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/1/18 Informational Memorandum dated 9/12/18 Draft 2019-2020 Firemen's Pension Budget Minutes from the Public Safety Committee meeting of 9/17/18 13 14 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: September 12, 2018 SUBJECT: Firemen's Pension Fund 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Firemen's Pension fund section of the budget is ready for review by the Finance Committee. BACKGROUND The Firemen's Pension Fund exists to support 10 firefighters who qualified for a City pension system prior to 1971. Members of the Tukwila Firemen's Pension system receive benefits from the LEOFF 1 system provided by WA State Department of Retirement Systems. State law requires the City to compute the benefits under the prior pension system (City's pension system) as if transfer of membership had not occurred. The retirees are paid the difference (if any) between the pension benefit they would have received from the City's plan and the benefit received from the LEOFF retirement system. DISCUSSION Revenue received from the State is anticipated to cover expenditures in the upcoming biennium. Expenditures are projected to be comparable with 2018. The fund retains a healthy fund balance through the biennium. RECOMMENDATION Staff recommends that the Finance Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Firemen's Pension fund 2019-2020 Proposed Budget 15 16 DEPARTMENT: N/A FUND: Firemen's Pension RESPONSIBLE MANAGER: Peggy McCarthy Description DIVISION: N/A FUND NUMBER: 611 POSITION: Director This fund exists to support ten (10) firefighters who qualify for a City pension system prior to 1971. Firemen's Pension Fund 611 Actual Projected Budget Percent Change 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Fire Insurance Premium Tax $ 66,360 $ 68,709 $ 67,000 $ 69,041 $ 72,000 $ 72,000 4.29% 0.00% Interest 10,205 (320) $ 10,361 2,000 2,000 2,000 0.00% 0.00% Total Revenue 76,565 68,389 77,361 71,041 74,000 74,000 4.17% 0.00% Operating Expenses Supplemental Pension 59,988 51,486 66,491 66,491 66,491 66,491 0.00% 0.00% Services 4,000 3,500 3,500 10,000 3,500 3,500 -65.00% 0.00% Total Expenses 63,988 54,986 69,991 76,491 69,991 69,991 -8.50% 0.00% Beginning Fund Balance 1,416,506 1,429,083 1,442,486 1,404,694 1,449,856 1,453,865 3.22% 0.28% Change in Fund Balance 12,577 13,403 7,370 (5,450) 4,009 4,009 -173.56% 0.00% Ending Fund Balance $ 1,429,083 $ 1,442,486 $ 1,449,856 $ 1,399,244 $ 1,453,865 $ 1,457,874 3.90% 0.28% 17 18 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes September 17, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Eric Dreyer, Jay Wittwer, Vicky Carlsen, Laurel Humphrey CALL TO ORDER: Chair Hougardy called the meeting to order at 530 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Ordinance: Red Light Cameras Chair Hougardy announced that the ordinance regarding red light cameras would be postponed until October 1, 2018. B. 2018 Fire Department Update Chief Wittwer presented a mid -year update on the Fire Department, including service statistics and staffing and retirements. There has been an uptick in retirements this year, with more expected in 2018 and 201The Department still plans to adust the pipeline positions from 5 to 3. Pipeline positions are those that are unbudgeted, but on staff and fully trained in an effort to mitigate the overtime costs that would otherwise come from retirements. DISCUSSION ONLY. C. 2019-2020 Biennial Budget: Firemen's Pension. Fund *Staff presented the proposed budget for the Firemen's Pension Fund, which exists to support 10 firefighters who qualified for a City pension prior to 1971. State revenue is expected to cover expenditures in the coming biennium, and expenditures are projected to be comparable with 2018. When there are no more members of this Fund, staff believes the fund balance will remain with the City for other retirement purposes. FORWARD TO SEPTEMBER 24, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Chair Hougardy mentioned that the Regular Meeting packet includes the monthly report from Steve Goldblatt, the Public Safety Plan Program Adjourned 6:01 p.m. Committee Chair Approval Summary by LH 19 20 COUNCIL AGENDA SYNOPSIS Initials Meets R Date Prepared by Mayor's review Council review 10/01/18 JT ITEM INFORMATION ITEM No. 5 STAFF SPONSOR: JOSEPH TODD ORIGINAL AGENDA DATE: 10/1/18 AGENDA I•I•ENI TITLE TIS Budget reduction proposal 2019-2020 10/1/18 Motion Mtg Date C Resolution Ritg Date ❑ BidAzvard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CA"I'I3GORY L. Discussion II Ordinance Mlltg Date Mtg Date SPONSOR LCouncii Mayor HR ❑DCD .Finance ❑Fire VATS P&R ❑Police ❑PJV ❑Court SPONSORS The TIS proposed budget reductions for 2019-2020 are primarily in the areas of SUMMARY professional services and are attained by bringing videographer services in house and re- aligning the Vitalyst contract for Tier 1 services. While managing to reduce the budget, the proposal continues to enable TIS to provide the delivery of high quality services to City of Tukwila departments and citizens. Council consensus is requested to move the TIS budget to the final budget package for approval in November. REVIEXX/ED BY C C.O.W. Mtg. E CDN Comm ® Finance Comm. ❑ Public Safety Comm. C Trans &Infrastructure n Arts Comm. C Parks Comm. ❑ Planning Comm. DATE: 9/18/18 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. CoMMI'FI'FE Technology and Innovation Services Unanimous approval; forward to C.O.W. COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: TIS OPERATIONAL BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/1/18 Informational Memorandum dated 9/12/18 (Revised after 9/18 Finance Corn. meeting) Draft 2019-2020 Technology & Innovation Services Budget Minutes from the Finance Com. meeting of 9/18/18 21 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Joseph Todd, Technology & Innovation Service Director and CIO BY: Joel Bush, Technology and Innovation Service Integration Manager CC: Mayor Ekberg DATE: September 12, 2018 SUBJECT: Technology & Innovation Services Budget (Revised after 9/18 Finance Committee, see page 2) ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering are 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. The 2019-20 Technology & Innovation Services budget proposal covers staffing, infrastructure, and services which enable the delivery of high -quality services to City of Tukwila departments and citizens. DISCUSSION The following will summarize the proposed changes to the Technology & Innovation Services Department: Budget reduction The proposed reductions to the budget are in the area of professional services. Professional Services costs are reduced for the 2019-2020 budget cycle as $122K had been budgeted to support the realignment of TIS staff to lead the refreshing of City Technology. Most other Services line items are remaining constant. The Professional Services reduction areas include cancelling the Dimensional contract for City Council video recording services and reducing the spend on our Tier 1 help desk service, Vitalyst by 50%. 23 INFORMATIONAL MEMO Page 2 Cancelling the Dimensional contract will enable TIS staff to gain needed depth in audio and video services that will be beneficial when gathering requirements for the new City Hall city purposes. Analysis of Vitalyst services in 2018 have indicated that reducing our Tier 1 help desk service by 50% will better align to existing needs while reducing the 2019-2020 budget. Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. An internal restructure has resulted in three new positions (Technology Integration Manager, Information Systems Project Analyst, IT Systems Engineer) replacing three positions from the prior budget (Systems Administrator, Database Administrator, IT System Administrator). Supplies In order to control costs, no increase was made to the budget for.supplies. Priority Based Budget The priority -based budget breakdown by program area can be found in the budget document. RECOMMENDATION Staff recommends that the Finance Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS -Draft 2019-2020 Technology & Innovation Services Budget 24 W:12018 Info MemosITIS Budget Memo.doc Technology & Innovation Services [ Technology & Innovation Services - Director (1) Technology Integration Manager (1) TIS Project Analyst (1) GIS Coordinator (1) Systems/Network Administrator (2) Senior Technology Services Specialist (1) Services Specialist (2) 25 26 DEPARTMENT: Technology Services (12) FUND: General RESPONSIBLE MANAGER: Joseph Todd Description FUND NUMBER: 000 POSITION: Director The Technology Services (TS) Department provides support for the City's information and communication infrastructure to assist the City in delivering the highest quality services and information for internal and external customers in an efficient, effective and fiscally responsible manner. The TS Department oversees all technology systems for the City, including the City's network, system administration, computer hardware and software and telecommunications — both internal VoIP phone system and mobile phones/devices. 2017-2018 Accomplishments ♦ Implemented Dual factor authentication for Police. Strategic Goal 4. ♦ Created transparency in the processing of Public Records search criteria, making sure multi - departmental sources had input and agreement in the process. Strategic Goal 1 & 5. ♦ New Kyocera's Multi -Function Printers (MFP) have been deployed throughout the city. Moving to these systems resulted in demonstrable financial savings to the City. Strategic Goal 4 & 5. ♦ Improved scan functionality by deploying PinPoint scan in multiple locations to increase ease of use and efficiency. Strategic Goal 5. ♦ Deployed Kodak i2620 scanners in the Court for the New 0-Court system speeding up the process of moving paper documents to the 0-Court cloud application. Strategic Goal 4. ♦ Implemented System Center Configuration Manager (SSCM) making it now possible to push software updates to user desktops remotely. Strategic Goal 4. ♦ Upgraded AirWatch to ensure the City has the right software platform to manage mobile devices in the field for application and software updates. Strategic Goal 4. ♦ Updated computing use policy to incorporate the strategy of cloud -first -mobile only environment. Strategic Goal 1, 4 & 5. ♦ Worked with City Clerk, Municipal Court, and vendor to procure, install, configure, and implement upgraded version of Laserfische/RIO that augments current abilities. Strategic Goal 1, 4, & 5. ♦ Installed and configured web adaptor to support King County accessing our published map services. Strategic Goal 1, 4 & 5. ♦ Moved ArcGIS to cloud services and implemented city-wide site licenses. Strategic Goal 1, 4 & 5. 27 ♦ Upgraded all on -premise server operating systems form Windows Server 2003 to a supported version of windows server to reduce security risk. Strategic Goal 1, 4 & 5. ♦ Implemented phase 1 GIS Single Source addressing to ensure that the City has one complete source for all addresses in the City in a single repository. Strategic Goal 1, 4 & 5. ♦ Created departmental user mappings to ensure we are delivering the right capabilities for the users. Strategic Goal 4. ♦ Implemented One Drive and SharePoint workloads for Office 365 to support a mobile workforce and increased computing security. Strategic Goal 4. ♦ Deployed new Cisco appliance for data encryption between the City and the Washington State Patrol to allow for delivery of secure criminal justice data to the City. Strategic Goal 4. ♦ Hired and established a Police records management system competency to ensure successful implementation of a modern records management system. Strategic Goal 4. ♦ Implemented express route for City access to cloud applications. Strategic Goal 4. ♦ Migrated all city backups to Azure cloud backup services to reduce data center costs, satisfy federal and state out of region storage requirements which increases the ability to recover systems in the event of a disaster. Strategic Goal 4 ♦ Deployed a new email archive system to support public records requests._ Strategic Goal 4. ♦ Modernized network infrastructure aged and out of support hardware. Strategic Goal 4. ♦ Completed proof of concept for Tukwila Public WIFI, planning phase 1 and 2 of expanded the service. Strategic Goal 1. ♦ Partnered with Tukwila School to launch a City of Tukwila Digital Academy which graduated its 1st class in the area of techniques for basic software development. Strategic Goal 2. ♦ Formalized and implemented sourced help desk model for 1 and 2 level work and move core team to level 3 support and one on one support for the departments. Strategic Goal 4. ♦ Refreshed aging computing technology through lease agreements. Strategic Goal 4. ♦ Moved video evidence off premises to the Taser cloud for both in -car and body camera systems. Strategic Goal 1 & 4. ♦ Established Service Level Agreements for response to tickets. Strategic Goal 4. ♦ Connected at least four City of Tukwila applications to our GIS addressing service providing one source for addressing, mapping, and location data for City of Tukwila employees and citizens. Strategic Goal 4. ♦ Enhance infrastructure security services. Strategic Goal 4. 28 2019-2020 Outcome Goals ♦ Implement the City's cloud -first strategy to ensure application scalability, redundancy, disaster recovery. Strategic Goal 4, 5. ♦ Optimize our GIS system and provide integration with customer facing and frontline employee systems. Strategic Goal 1, 4. ♦ Implement network redundancy w/ Ruckus campus ring as part of the Public Safety Plan. Strategic Goal 4. ♦ Deploy and increase usage of SharePoint and Microsoft Teams. Strategic Goal 4. ♦ Continue to implement IT Service Management to efficiently deliver support and services to departments and users. Strategic Goal 4. ♦ Continue to move City of Tukwila file shares to office 365 cloud service. Strategic Goal 4. ♦ Deploy new cell phone use policy. Strategic Goal 4. ♦ Continue to update in -car systems for the Police Department and other staff in the field to take advantage of tablet technology and reduce total cost of hardware. Strategic Goal 1 & 4. ♦ Continue to deploy new capabilities to cellular devices for Public Works to increase efficiencies. Strategic Goal 1 & 4. ♦ Continue to deploy connected student capabilities with Tukwila School District through Smart Cities initiatives. Strategic Goal 2. ♦ Implemented a City -Wide insight portal to provide Council and Administration key data to aid in decision making. Strategic Goal 4. ♦ Implement IT Customer Portal to ensure all departments have one place to request and consume IT services. Strategic Goal 4. 2019-2020 Indicators of Success ♦ All major on -premises systems deployed to the cloud. ♦ Meet Service Level Agreements 90% of the time ♦ Fully utilize tools deployed internally and public facing (externally) as part of GIS expansions by providing training and knowledge base. ♦ Establish a regional community of practice to foster Lucity collaboration. ♦ Reduce expensive on -premises storage of data by 100%, thereby reducing cost. ♦ Technology Stakeholders Group held once a quarter. ♦ All service contracts include provisions for availability and reliability with recourse ♦ Ensure the last 10% of all systems updated to current software version. ♦ Service Level Agreements applied to 100% of services delivered by TIS. ♦ Optimize at least 20 business processes that directly benefit the community. 29 ♦ Optimize Vendor Management process to ensure cost-effective technology contracts are agreed upon across the city. ♦ Obtain the goal of zero unplanned downtime for two years. ♦ Continue to increase collaboration across the City of Tukwila through the usage of Office 365 collaboration applications. ♦ Deploy and maintain availability metrics ♦ Establish maintenance windows and operation rhythm to support • Budget Change Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. An internal restructuring has resulted in three new positions (Technology Integration Manager, Information Systems Project Analyst, IT Systems Engineer) replacing three positions from the prior budget (Systems Administrator, Database Administrator, IT System Administrator). Supplies In order to control costs, no increase was made to the budget for supplies. Services Service costs are reduced for this budget cycle as $122K had been budgeted in the prior biennium to cover costs related to refreshing much of the City's technology. For the current budget cycle, only a portion of these funds is needed for Professional Services related to the ongoing transition from old technology to new. Most other Services line items are remaining constant. 30 Department Detail Staffing and Expenditure by Program PROGRAMS FTE BUDGET PERCENT CHANGE 2019 2020 2019-20 End -User Infrastructure Service 0.50 223,709 227,131 1.5% GIS Services 0.65 198,422 201,402 1.5% Mobility Services 0.46 188,424 191,239 1.5% Business System Management and Support 0.76 178,575 180,248 0.9% Service Desk 0.98 129,800 133,472 2.8% Tier/Tier 2 Helpdesk - Vitalyst 0.00 152,523 152,523 - Justice Center 0.90 133,447 138,792 4.0% Research & Development: New Technologies 0.76 126,725 131,208 3.5% Transition to Cloud 0.78 126,361 131,102 3.8% Business Application Services 0.63 114,576 118,520 3.4% Network Infrastruture Services 0.54 104,256 108,453 4.0% Vendor Management 0.55 91,043 94,423 3.7% Emergency Application Services 0.53 75,469 79,088 4.8% Business Analysis: Integrations Support, Professional Services, Technical Consultation 0.40 72,584 75,395 3.9% Traffic Camera Server Infrastructure 0.47 65,445 68,521 4.7% Office 365 Training 0.10 36,509 36,982 1.3% Training (TIS Professional Development) 0.00 12,856 12,856 - Travel 0.00 12,356 12,356 - Office Equipment/Leases 0.00 856 856 - PROGRAM TOTALS 9.00 2,043,933 2,094,564 2.5% "Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore; no historical data is available. Program Descriptions End -User Infrastructure Service: End -user hardware services; laptops, desk phones, PC, point of sale, first responder (rugged tablets and cameras). GIS Services: Enterprise GIS Application and Service support including emergency services. Mobility Services: Cell phones, in -car wireless, virtual private networks, iPads, loT (internet of things connected smart devices) Business System Management and Support: Maintaining and supporting enterprise application relational databases to ensure integrity of application data. Service Desk: Advanced Troubleshooting, Device Provisioning and Service Fulfilments. Tier/Tier 2 Helpdesk - Vitalyst: Tier 1/2 support and triage (Basic IT support and Training). Justice Center: Materials for technology build -out 31 Research and Development: New Technologies: Researching, developing, and applying best practices and/or proof of concept for new and current technologies that offer improved performance and/or cost savings. Transition to Cloud: Modernizing how service and application are delivered while reducing risk, improving availability, and increasing stability. Business Application Services: Business application which include financial, asset management (fleet, facilities, parks, and city infrastructure e.g. water, sewer, surface water and street), human resources support. Network Infrastructure Services: Network design and support, maintenance, and security. Vendor Management: Utilizing outside research and analysis to ensure product selection maintains value over time and reduce risk. Emergency Application Services: Emergency service (Fire and Police) application support. Business Analysis: Integrations Support, Professional Services, Technical Consultation: Applying critical assessment of existing processes to increase efficiency/productivity and reduce costs. Office 365 Training: Training for City Staff to fully leverage Office 365 capability and realize productivity g ains. Traffic Camera Server Infrastructure: Traffic Camera Server Infrastructure support Training (TIS Professional Development): Improving staff efficiency by staying up to date on latest technologies and methods. Travel: Budget used for local training and travel Office Equipment/Leases: Daily operating supplies 32 Expenditure & Revenue Summary Technology & Innovation Services Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 699,550 $ 806,005 $ 902,489 $ 889,178 $ 945,558 $ 982,086 6.34% 3.86% Personnel Benefits 270,362 301,762 359,009 385,102 380,355 397,268 -1.23% 4.45% Supplies 81,479 71,674 29,438 16,266 16,266 16,266 0.00% 0.00% Services 457,354 767,211 703,450 750,125 691,755 688,944 -7.78% -0.41% Capital Outlays 7,064 48,303 46,590 - 10,000 10,000 0.00% 0.00% Department Total $ 1,515,809 $ 1,994,956 $ 2,040,976 $ 2,040,671 $ 2,043,933 $ 2,094,564 0.16% 2.48% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Technology & Innovation Services Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits IT Director 1 1 $ 157,798 $ 53,126 1 $ 160,968 $ 54,688 Technology Integration Manager 0 1 120,228 50,150 1 126,840 52,811 Information Systems Project Analyst 0 1 108,096 47,407 1 114,360 49,979 IT Systems Engineer 0 1 106,907 47,299 1 112,772 49,801 GIS Coordinator 1 1 98,398 37,873 1 100,344 39,176 Technology Operations Supervisor 0 1 97,630 45,349 1 100,344 47,190 Business Analyst 1 1 94,700 28,348 1 99,984 29,909 Senior/Info Technology Specialist 3 2 159,302 70,555 2 163,974 73,466 Systems Administrator 1 0 - - 0 - - Database Administrator 1 0 - - 0 - - IT System Administrator 1 0 - - 0 - - Extra Labor 2,500 248 2,500 248 Department Total 9 9 $ 945,558 $ 380,355 9 $ 982,086 $ 397,268 33 Expenditure Detail - Supplies, Services and Other Supplies include office supplies, computer supplies and network supplies; services include connectivity services, cell phone services, televising Council meetings, hardware and software maintenance, travel and training, and registrations, among others. Capital includes capital computer equipment, as needed. Technology & Innovation Services Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.12.518.880.31.00 Supplies -Office & Operating $ 14,902 $ 6,201 $ 4,442 $ 16,266 $ 16,266 $ 16,266 000.12.518.880.31.01 Supplies -Repair - - - - - - 000.12.518.880.31.43 Supplies -Food - - - - - - 000.12.518.880.31.44 Supplies -Training - - - - - - 000.12.518.880.35.00 Small Tools & Equip. - Computer parts 45,779 65,473 24,996 - - - 000.12.518.880.35.01 Small Tools-Nextel 2,101 - - - - - 000.12.518.880.35.02 Small Tools -Network 18,697 - - - - - Total Supplies 81,479 71,674 29,438 16,266 16,266 16,266 000.12.518.880.41.00 Prof Secs - Transition costs, help desk sourcing, Puget Sound Access 134,574 429,938 297,672 314,686 369,686 369,686 000.12.518.880.41.01 Prof Secs - Technical support 3,487 - - - - - 000.12.518.880.42.00 Communication - connectivity expense, repair & maint. for tech. items 39 93,743 101,413 120,900 122,900 122,900 000.12.518.880.42.01 Communication - City-wide cell phone service 65,622 - - - - - 000.12.518.860.42.02 Communication - telephone charges 14,115 (201) - - - 000.12.518.880.42.03 Communication 49,771 18,715 66,761 - - - 000.12.518.880.43.00 Travel - Meals, Parking, Mileage, Lodging for conferences: ACCIS, Active, Accela 2,325 8,175 2,846 11,500 11,500 11,500 000.12.518.880.45.00 Rental -Technology Refresh 4,669 141,466 149,378 150,000 150,000 150,000 000.12.518.880.45.94 Rental - Equipment Replacement Fund 1,833 1,339 1,339 1,339 4,343 1,339 000.12.518.880.45.95 Rental - Equipment Rental 0 & M 2,260 6,691 2,500 2,500 8,126 8,319 000.12.518.880.48.00 R&M - Office & Network Equipment 133,814 33,827 534 - - - 000.12.518.880.48.01 R&M -Telephone maintenance 20 - - 2,000 - - 000.12.518.880.48.02 R&M - Puget Sound Access (Televise 6,137 - - - - - Council Meeting) 000.12.518.880.49.00 Misc - Computer system component upgrades 17,872 23,426 15,526 - - - 000.12.518.880.49.01 Misc - Software new and upgrade purchases, Microsoft Enterprise License 20,618 1,261 49,845 122,000 - - 000.12.518.880.49.02 Misc - Registrations for conferences and training 124 4,704 12,149 13,200 13,200 13,200 000.12.518.880.49.03 Misc - Registrations for conferences and training 75 4,125 3,487 12,000 12,000 12,000 000.12.518.880.49.44 Misc - Training - - - - - - Total Services 457,354 767,211 703,450 750,125 691,755 688,944 000.12.594.180.64.02 Capital - Machinery & equipment 7,064 48,303 46,590 - 10,000 10,000 Total Other 7,064 48,303 46,590 - 10,000 10,000 Total Supplies, Services and Other $ 545,897 $ 887,188 $ 779,478 $ 766,391 $ 718,021 $ 715,210 34 Finance Committee Minutes September 18, 2018 • Section 1(B)(3): "Those positions more than 10% above the market will not receive an adjustment during the year the market adjustment is to occur and will warrant further evaluation and possible reclassification. If further analysis results in reclassification, Documented justification of potential reclassification will be provided to the City Council for review and approval. lithe documented justification results in reclassification, any adjustments will be made in alignment with City policy. • Section 1(B)(4): Add language that strengthens the role of the City Council in reclassifications. • Section 1(B)(1): Add language further defining how the employee population of other cities in relation to Tukwila will be used as a second criteria. • Section 1(B)(6): Add language further defining compression. • Section 1(B)(7): Add language requiring annual review by the City Council. Non -represented employees in attendance were given the opportunity to address the Committee, and the following comments were shared: • Appreciates the A/V adjustment to +75%, but still concerned that the new language doesn't capture the proper comparability. Second criteria regarding number of employees should be more clearly defined. It may be worthwhile to call out cities with over 100 employees. • Concerned about the number of non -represented employees whose pay will be frozen with the proposed market competitiveness language. Represented employees will not be bound by this policy and the internal inequity will get worse. • Consider the consequences and impacts - certain positions will be frozen for 3 years or more. Consider the distinction between classifications and positions. • Would like opportunity to continue to submit comments to the Committee. Chair Quinn recognized these concerns and stated that the Council intends to continuously review the policy and its impacts. Councilmember Kruller stated that employees need to work with Administration when they feel classifications are not accurate. Chair Quinn said employees are always welcome to share with the Council how those conversations go. RETURN TO COMMITTEE. B. 2019-2020 Biennial Budget: Technology & Innovation Services Department Staff presented the proposed 2019-2020 budget for the Technology & Innovation Services Department, including descriptions of the programs identified as part of the Priority -Based Budgeting project. Proposed reductions are in the area of professional services, specifically cancelling the Dimensional contract for City Council video recording services and reducing the Tier 1 help desk service contract by 50%. The Committee requested removing reference to a new City Hall from the information memo, as no new City Hall is planned or budgeted. Councilmember Kruller inquired about the travel budget. Staff said that budget is used to send staff to relevant trainings and the department prioritizes local opportunities. FORWARD TO SEPTEMBER 24, 2018 COMMITTEE OF THE WHOLE. 35 36 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/01/18 HH /P. ITEM INFORMATION ITEM No. 5 STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 10/01/18 AGENDA ITEM TITLE Review Water, Sewer, and 2019-2024 and Surface Capital Improvement Water Funds for 2019-2020 Proposed Budget Program 10/01/18 ❑ Motion Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY /1 Discussion al Resolution Mtg Date Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑.Fire ❑TS ❑P&R ❑Police II PW ❑Court SPONSOR'S Council is being asked to review the Water, Sewer, and Surface Water Enterprise Funds for SUMMARY the 2019-2020 Proposed Budget as well as the 2019-2024 Capital Improvement Program. The utility rate increases are being brought separately to Council by Resolution. If no other changes are requested, Council consensus will be requested to move the Water, Sewer, and Surface Water funds forward to the final budget package for approval in November. REVIEWED BY a C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 24/ 18 COMMITTEE CHAIR: THOMAS MACLEOD ►1 Trans &Infrastructure DATE: 09/ RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department For Information only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/01/18 MTG. DATE ATTACHMENTS 10/01/18 Informational Memorandum dated 09/21/18 Draft Water, Sewer, and Surface Water 2019-2020 Budget & CIP Minutes from the Transportation and Infrastructure Committee meeting of 09/24/18 37 38 of Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: September 21, 2018 SUBJECT: Proposed 2019-2020 Biennial Budget Water, Sewer & Surface Water Enterprise Funds Allan Ekberg, Mayor ISSUE Transportation and Infrastructure Committee to review Proposed 2019-2020 Biennial Budget, Rate Model, and Capital Improvement Programs for Water, Sewer, and Surface Water Enterprise Funds. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering is 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. DISCUSSION & FISCAL IMPACT Water Fund • Rate increases of 5% across the board • Remains at 7.5 Employees • CIP includes 58th Ave S, Macadam Rd S, and an update to the Water Comprehensive Plan • Long range concern includes Water Reservoir • Public Works Shops debt service is estimated at $400k/year Sewer Fund • King County sewer treatment increase in 2019 only, no Tukwila rate increase • Remains at 4.5 Employees • CIP includes CBD Sewer Rehabilitation and Fort Dent Park Sewer Relocation • Long range concerns include aging infrastructure and replacing sewer lift stations • Public Works Shops debt service is estimated at $240k/year Surface Water Fund • Rate increases of 5% in 2019 and 3% in 2020, alternate years • Remains at 12.5 Employees • CIP includes Riverton Creek Flap Gate Removal, Chinook Wind, Tukwila 205 Levee, and the East Marginal Way S Stormwater Outfalls. • Long range concerns include NPDES requirements, aging infrastructure, and levee • Public Works Shops debt service is estimated at $560k/year RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Water, Sewer, and Surface Water section of the 2019-2020 Biennial Budget to the 10/1/18 Committee of the Whole for review. Attachments: Proposed Water, Sewer, and Surface Water Budget, Rate Model, and CIP Sheets W:\Shared Copy Only\Gail \Budget 2019-2020\Info Memo TIC Review 2019-2020 W-S-SWM 092118.docx 39 40 ATTACHMENT D City of Tukwila WATER ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES 2015 2016 2017 2018 2018 Actual Actual Actual Budget Estimate 2019 2020 2021 2022 2023 2024 Totals Base itl +5% +5% +5% +5% Monthly Water Charges comma .au commo,aai commercial comm.,o.0 Cascade Water Alliance (CWA) 2,480 2,525 2,905 2,710 3,100 Regular City Water 3,987 3,858 3,841 4,265 3,827 Subtotal Water 6,467 6,383 6,746 6,975 6,927 Other Miscellaneous Revenue 42 48 96 43 105 Interlocal Ags \PWTF \Grants 1,105 22 0 0 0 Water Connection Fees (2) 108 80 216 25 87 Total Revenues 7,722 EXPENDITURES 6,533 7,058 7,043 7,119 CWA Purchased Waterlal 2,480 2,525 2,905 2,710 3,100 Water Operations & Maintenance 2,026 2,004 2,172 2,102 2,038 Debt Service t41 545 148 146 148 148 Debt Service for PW Shops 81 340 InterfundUtility Tax (5) 10% 648 640 677 702 703 Engineering Labor (7) 66 42 53 85 65 Subtotal 5,765 5,359 5,953 5,828 6,394 Water Capital - CIP Program 1,318 598 2,041 1,055 1,869 Total Expenditures 7,083 5,957 7,994 6,883 8,263 FUND BALANCE Change in Fund Balance tat Beginning Balance Ending Balance 639 576 (936) 160 (1,144) 5,777 6,693 6,693 5,691 5,691 6,416 7,269 5,757 5,851 4,547 +5% +5% +5% +5% +5% +5% 3,193 3,256 3,354 3,421 3,524 3,594 20,342 3,991 4,110 4,193 4,319 4,448 4,671 25,732 7,184 7,366 7,547 7,740 7,972 8,265 46,074 53 58 60 65 70 72 378 0 0 0 0 3,000 3,000 6,000 80 100 100 100 20 20 420 7,317 7,524 7,707 7,905 11,062 11,357 52,872 3,050 3,142 3,354 3,421 3,524 3,594 20,085 2,275 2,325 2,339 2,409 2,505 2,581 14,434 145 145 144 129 128 128 819 159 181 400 400 400 400 1,940 724 742 761 781 804 834 4,645 75 76 78 80 82 84 475 6,428 6,611 7,076 7,220 7,443 7,621 42,398 1,056 2,205 443 916 3,785 4,350 12,755 7,484 8,816 7,519 8,136 11,228 11,971 55,153 (167) (1,292) 188 (231) (166) (614) (2,281) 4,547 4,380 3,088 3,276 3,046 2,879 4,380 3,088 3,276 3,046 2,879 5,487 2,266 3,206 Fund Balance: Reserved 1b120% of revenue 1,212 1,323 1,302 1,302 1,302 Unreserved 5,204 5,946 4,455 4,549 3,245 1,424 1,463 1,505 1,541 1,581 1,612 1,612 2,956 1,624 1,771 1,504 1,298 653 653 Ending Balance 6,416 7,269 5,757 5,851 4,547 (a) Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 4,380 3,088 3,276 3,046 2,879 2,266 2,266 2017 - 2022 Financial Planning Model XXXI I I 9/19/201841 ATTACHMENT D-1 NOTES TO WATER ENTERPRISE FUND 1) Rates reflect increases of 5% annually for 2019 through 2024. These rate increases are essential to sustain our reserve balance and cover any possible increases from Cascade Water Alliance (CWA). We will continue to review the annual rate model to confirm that the proposed increases are necessary. Future water purchased at additional costs will be passed on to ratepayers. We have identified Cascade Water Alliance's revenues and expenditures to better reflect the actual water charges and the respective increases. CWA has proposed rate increases of 3.01% in 2019 and 1.71% in 2020. 2) Connection fees are estimated for the Allentown/Foster Point and Duwamish projects. 3) Cascade Water Alliance is split out to identify the actual costs of purchased water. CWA has scheduled increases in their six -year planning model that will affect our water rates. 4) Debt schedule includes Public Works Trust Fund (PWTF) loans and Bonds. Water Debt Service includes: Expires 2019 2020 2003 PWTF Duwamish (20%) 7/1/21 14,671.06 14,598.79 2004 PWTF Allentown (26%) 7/1/24 83,044.26 82,641.13 2006 Bond Allentown (26%) 12/31/26 47,129.54 47,740.74 2018 Public Works Shops (17%) 12/31/38 159,027.00 181,339.00 Total $303,871.86 $326,319,66 5) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2021. 6) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non -operating, non -recurring revenues. 7) The Senior Water/Sewer Engineer's salary and benefits are split evenly between the water department and the sewer department. Water Enterprise Fund The City's Enterprise Funds account for utility operations that are self - supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Water Fund accounts for operations and capital improvements to provide water to a portion of City residents. King County Water District 125 and Highline Water District also supply water to City residents. 42 2019— 2024 Financial Planning Model XXXIV DEPARTMENT: Public Works FUND: Water RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 401 POSITION: Director The mission of the Water Utility is to operate and maintain a water distribution system that will provide residential, commercial, and industrial customers with high water quality, adequate capacity and pressure, at economical costs. The system distributes, on an annual basis, approximately 776 million gallons of water through 41 miles of water mains through approximately 2,202 meters. The Water Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, and the Washington State Department of Health. Additional service is provided with reclaimed water along the Interurban Avenue South Corridor. 2017-2018 Accomplishments ♦ Completed construction of Andover Park E Water Main Replacement. ♦ Continued development of the GIS as-builts of City water infrastructure. ♦ Completed construction of 53rd Ave S water improvements. ♦ Continued monitoring water use efficiency efforts and provided an annual report. ♦ Achieved 10 percent water savings to meet Water Efficiency Goals established by the Municipal Water Law. 2019-2020 Outcome Goals ♦ Improve water use efficiency. ♦ Improve water system reliability. ♦ Increase water system capacity. 2019-2020 Indicators of Success Strategic Goal 1 Utility Comp Plan Goal 12.1 Strategic Goal 1 Utility Comp Plan Goal 12.1 Strategic Goal 1 Utility Comp Plan Goal 12.1 ♦ Complete construction of Macadam Rd S Water Upgrade. ♦ Complete construction of 58th Ave S Water Main Replacement. ♦ Continue development of the GIS as-builts of City water infrastructure. ♦ Complete update to Water Comprehensive Plan. ♦ Finish design and begin construction of Martin Luther King Jr Water Main. ♦ Continued development of the GIS as-builts of city water infrastructure. 43 Performance Measures Public Works - Water Actual Projected 2016 2017 Estimated 2018 2019 2020 Ensure a safe supply of drinking water Number of backflow prevention assemblies (BPA) certified 1,500 1,665 1,685 1,715 1,725 Number of water system samples tested 25 47 50 50 50 Number of zones where mains are flushed 150 129 135 135 135 Bi-monthly tests for coliform & chlorine residual levels 18 25 25 25 25 Number of fire hydrants tested 585 570 575 580 580 Capital Number of water meters 2 inches and larger tested for accuracy 145 90 100 125 110 Number of new water meters installed within 48 hours of hook-up request 10 13 15 17 19 Customers Number of water customers 2,145 2,150 2,202 2,500 2,600 Total Gallons of Water Purchased (in thousands) 712,000 775,000 776,000 777,000 778,000 Number of total water system miles 43 44 44 44 45 Number of fire hydrants 595 595 600 605 608 Number of shut-off notices 380 375 370 380 380 Number of actual shut -offs for non-payment 40 40 40 40 40 44 Revenue and Expense Summary Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services Water Sales $ 6,401,246 $ 6,774,040 $ 6,939,820 $ 6,996,000 $ 7,206,000 $ 7,388,000 3.00% 2.53% Inspection Fees 210 345 382 1,000 - - 0.00% 0.00% Total Charges for Services 6,401,456 6,774,385 6,940,203 6,997,000 7,206,000 7,388,000 2.99% 2.53% Miscellaneous Revenue Investment Earnings 33,658 62,912 52,481 21,000 31,000 36,000 47.62% 16.13% Sale of Capital Assets (3,538) 4 - - - - 0.00% 0.00% Other Misc Revenue 186 3,969 400 - - - 0.00% 0.00% Total Miscellaneous Revenue 30,307 66,885 52,881 21,000 31,000 36,000 47.62% 16.13% Total Operating Revenue 6,431,763 6,841,271 6,993,084 7,018,000 7,237,000 7,424,000 3.12% 2.58% Capital Project Revenue State Grant 41,082 - - - - - Capital contributions 60,209 216,339 83,444 25,000 80,000 100,000 220.00% 25.00% Transfer In from Fund 306 - - 935,000 - - - 0.00% 0.00% Total Capital Project Revenue 101,291 216,339 1,018,444 25,000 80,000 100,000 220.00% 25.00% Total Revenue 6,533,054 7,057,609 8,011,528 7,043,000 7,317,000 7,524,000 3.89% 2.83% Operating Expenses Salaries & Wages 529,831 557,332 607,264 612,767 618,746 632,379 0.98% 2.20% Personnel Benefits 211,894 244,672 271,233 271,885 283,215 294,631 4.17% 4.03% Supplies 2,650,091 3,031,752 2,417,466 2,815,300 3,215,550 3,307,300 14.22% 2.85% Services 259,278 535,451 363,601 288,436 301,567 323,858 4.55% 7.39% Intergodt Senrices & Taxes 931,294 979,237 999,004 982,000 1,004,000 1,022,000 2.24% 1.79% Total Operating Expenses 4,582,389 5,348,444 4,658,569 4,970,388 5,423,078 5,580,169 9.11% 2.90% Capital Expenses Salaries & Wages 30,398 42,500 17,022 - - - 0.00% 0.00% Personnel Benefits 12,074 17,054 7,194 - - - 0.00% 0.00% Supplies 2,544 - 3,846 - - - 0.00% 0.00% Services 235,496 237,296 607,081 317,000 473,000 505,000 49.21% 6.77% Capital Outlay 341,352 1,629,668 1,233,857 753,000 622,500 1,720,000 -17.33% 176.31% Principal 132,734 132,333 133,992 133,992 134,242 135,801 0.19% 1.16% Interest 15,449 14,066 14,500 14,500 172,050 192,952 1086.55% 12.15% Total Capital Expenses 770,047 2,072,917 2,017,493 1,218,492 1,401,792 2,553,753 15.04% 82.18% Transfers Out for Debt Service - - 40,634 81,180 159,027 181,339 95.89% 14.03% Transfers Out for Public Safety Plan - 47,285 1,200,000 - - - 0.00% 0.00% Transfers Out for 1% Arts - 22,650 7,530 - 5,830 - 0.00% 0.00% Indirect cost allocation 603,974 616,053 628,374 628,374 661,175 684,977 5.22% 3.60% Total Transfers 603,974 685,988 1,876,538 709,554 826,032 866,316 16,42% 4.88% Total Expenses 5,956,409 8,107,349 8,552,599 6,898,434 7,650,901 9,000,238 10.91% 17.64% Beginning Fund Balance 6,163,687 6,740,332 5,690,592 2,171,971 5,149,522 4,815,620 Change in Fund Balance 576,645 (1,049,739) (541,071) 144,566 (333,901) (1,476,238) -330.97% 342.12% Networking capital (Fund Balance) $ 6,740,332 $ 5,690,592 $ 5,149,522 $ 2,316,537 $ 4,815,620 $ 3,339,382 107.88% -30.66% 45 Capital Projects The capital projects listed below are capital projects planned for the 2019-2020 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget document. 2019-2020 Water Capital Projects 58th Ave S Water Main Replacement Water Comprehensive Plan GIS Inventory of Water System Macadam Rd S Water Upgrade Martin Luther King Jr Water Main Interurban Water Reuse 2019 Budget $ 679,000 $ 140,000 100,000 87,000 50,000 2020 Budget Anticipated Completion 2019 140,000 2020 100,000 N/A 1,950,000 2020 2022 15,000 N/A $ 1,056,000 $ 2,205,000 Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Budget Debt Service 2015 Revenue Bonds Principal Interest Project Allentown Phase II 2019 2020 39,191 7,938 Total 47,130 40,720 7,021 47,741 PWTFL 2001 Principal Interest Duwamish/Valley View 14,454 217 Total 14,671 14,454 145 14,599 PWTFL 2004 Principal Interest Allentown Phase II 80,625 2,419 Total 83,044 80,625 2,016 82,641 Public Safety Plan 2018 Bond Issuance Interest Public Works Shops 136,714 Total 136,714 136,714 136,714 Public Safety Plan 2019 Bond Issuance Interest Public Works Shops 22,313 Total 22,313 44,625 44,625 Total Principal Total Interest Total Debt Service 134,271 135,799 169,600 190,520 $303,871 $326,320 Amortization of premiums and discounts are not included in this schedule but are included in the Revenue and Expense Summary statement. 46 Expenditure Detail - Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Water Position Description 2018 FTE 2019 FTE 2019 Budget Salaries Benefits 2020 FTE 2020 Budget Salaries Benefits Maint & Ops Superintendent 1 1 $ 85,278 $ 41,742 1 $ 87,000 $ 43,436 Maint & Ops Foreman 1 1 85,833 37,880 1 87,528 39,335 Maint & Ops Specialist 4 4 299,404 146,886 4 306,936 153,227 Water Quality Specialist 1 1 80,623 36,141 1 82,200 37,573 Development Manager 0 0.4 56,608 18,147 0.4 57,715 18,640 Senior Engineer 0.5 0 - - 0 - - Extra Labor 4,000 396 4,000 396 Overtime 7,000 694 7,000 694 Clothing Allowance 1,330 1,330 Department Total 7.5 7.4 $ 618,746 $ 283,215 7.4 $ 632,379 $ 294,631 Water Operations & Maintenance Capital The Water Department operations and maintenance capital purchases for 2019/2020 include $23,500 in 2019 for a Vehicle Gateway Base Station (VGB). The VGB allows the reading of a new generation of 520m radios on the water meters. The Water Department also has $30,000 budgeted ($10,000 in 2019 and $20,000 in 2020) for a Water Distribution Chlorine Analyzer, which allows staff to sample chlorine residual once a day within several of the water distribution pressure zones, as required by the Washington State Department of Health. In 2019, there is $6,000 budgeted for a temporary potable water line for emergencies. Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies for the water utility and purchased water. Services including engineering and surveying, repair and replacement charges, insurance, utilities, registrations, and credit card fees, among others. Intergovernmental includes excise tax and interfund utility tax. r - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 401.01.534.800.31.00 Supplies -Office & Operating $ (1,934) $ 1,706 $ 479 $ 500 $ 500 $ 500 401.01.534.800.31.01 Supplies -Office & Safety 3,605 2,116 1,896 2,000 2,000 2,000 401.01.534.800.31.02 Supplies -Operating 15,042 26,753 21,695 26,000 26,000 26,000 401.01.534.800.31.03 Supplies -Repairs & Maintenance 49,561 57,329 60,655 58,500 58,500 58,500 401.01.534.800.31.04 Supplies -Billing 2,106 2,674 1,310 2,300 2,300 2,300 401.01.534.800.31.05 Supplies -Large Meters 42,002 30,146 16,022 55,000 55,000 55,000 401.01.534.800.33.01 Supplies -Purchased Water 2,524,605 2,905,004 2,291,131 2,650,000 3,050,250 3,142,000 401.01.534.800.33.04 Supplies -Reclaimed Water 3,794 4,211 11,907 10,000 10,000 10,000 401.01.534.800.35.00 Small Tools & Minor Equip -Tools 8,444 985 11,926 8,500 8,500 8,500 401.01.534.800.35.01 Small Tools & Minor Equip -Traffic control 2,866 828 446 2,500 2,500 2,500 Total Supplies 2,650,091 3,031,752 2,417,466 2,815,300 3,215,550 3,307,300 47 Expenditure Detail - Supplies, Services and Other, Continued Water - Administration, Continued Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 401.01.534.800.41.00 Prof Svcs - Engineering services, water analysis, and computer programming 7,174 51,333 53,530 8,000 8,000 8,000 401.01.534.800.41.01 Prof Svcs -Utility one call services for utility line locates 527 632 656 500 500 500 401.01.534.800.41.02 Prof Svcs -CDL licenses, hearing tests 765 500 603 1,000 1,000 1,000 401.01.534.800.42.00 Communication -Phone bills and 720 2,001 2,776 2,500 2,500 2,500 Nextels 401.01.534.800.43.00 Travel -Mileage, meals (for overtime), parking 109 923 935 1,500 1,500 1,500 401.01.534.800.45.00 Rental -Tapping machines, test pumps and other emergency equipment 3,042 1,230 3,142 1,500 1,500 1,500 401.01.534.800.45.94 Rental -Equip Replacement Fund 86,774 131,873 109,461 109,461 81,143 93,036 401.01.534.800.45.95 Rental -Equipment Rental 0 & M 46,188 76,010 73,868 73,868 80,003 85,775 401.01.534.800.46.01 Insurance -WCIA Liability 26,901 14,853 16,410 16,338 18,051 21,661 401.01.534.800.47.00 Public Utility -Gas, electricity, water, and sewer for water facilities 8 - 23 13,400 - - 401.01.534.800.47.01 Public Utility - Disposal of spoils and asphalt from excavations 1,409 210 2,500 5,000 5,000 5,000 401.01.534.800.47.21 Public Utility -Electricity 15,842 18,247 22,766 5,000 19,320 20,286 401.01.534.800.47.25 Public Utility -Water and Sewer 1,089 960 1,909 1,000 1,050 1,100 401.01.534.800.48.00 R&M - Repairs to reservoir, PRV, water facilities and components 13,994 173,870 11,513 12,369 15,000 15,000 401.01.534.800.49.00 Misc - Registrations, training, memberships, computer upgrades, sm equip. repair 1,859 4,052 7,227 12,000 12,000 12,000 401.01.534.800.49.01 Misc -Operating permit from Dept of 5,279 4,943 4,943 5,000 5,000 5,000 Health 401.01.534.800.49.08 Misc -PPI credit card fees 47,598 53,816 51,339 20,000 50,000 50,000 Total Services 259,278 535,451 363,601 288,436 301,567 323,858 401.01.534.800.53.00 Taxes & Assessments -Excise Tax 291,083 302,017 293,461 280,000 280,000 280,000 401.01.534.800.54.01 Interfund Taxes-Interfund Utility Tax 640,211 677,221 705,543 702,000 724,000 742,000 Total Intergovernmental 931,294 979,237 999,004 982,000 1,004,000 1,022,000 Total Supplies, Services and Other $ 3,840,664 $ 4,546,440 $ 3,780,072 $ 4,085,736 $ 4,521,117 $ 4,653,158 48 Services include construction management related to capital projects. Capital includes capital projects specific to the water fund. Water - Capital Outlays by Expenditure Type Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 401.98.594.340.31.00 Supplies -Office and Operating $ 2,544 $ - $ 3,846 $ - $ - $ - Total Supplies 2,544 - 3,846 - - - 401.98.594.340.41.00 Professional Services -Construction management 401.98.594.340.44.00 Advertising -Bid ads 401.98.594.340.45.00 Advertising -Bid ads 234,400 675 421 237,296 - 0 607,081 - - 317,000 - - 473,000 - - 505,000 - - Total Services 235,496 237,296 607,081 317,000 473,000 505,000 401.01.594.340.64.00 Capital -Machinery & Equipment 401.98.594.340.65.00 Capital -Construction Projects 24,164 317,187 26,485 1,603,183 - 1,226,663 - 753,000 39,500 583,000 20,000 1,700,000 Total Other 341,352 1,629,668 1,226,663 753,000 622,500 1,720,000 Total Capital $ 579,392 $ 1,866,964 $ 1,837,590 $ 1,070,000 $ 1,095,500 $ 2,225,000 49 50 Highline water district intertie Water district 75 intertie Water district #75 intertie City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 WATER ENTERPRISE FUND 401.98 CIP **Other After Six Page # PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 62 Interurban Water Reuse 0 15 10 0 25 0 50 0 0 63 58th Ave S Water Main Replacement 679 0 0 0 0 0 679 0 0 64 Water Comprehensive Plan 140 140 0 0 0 0 280 0 0 65 GIS Inventory of Water System 100 100 100 0 0 0 300 0 0 66 Macadam Rd S Water Upgrade 87 1,950 0 0 0 0 2,037 0 0 67 Martin Luther King Jr Way S Water Main 50 0 313 156 0 0 519 0 0 68 S 152nd Place Waterline Replacement 0 0 20 110 0 0 130 0 0 69 Water Reservoir 1.5 million Gallon Capacity 0 0 0 600 3,500 3,000 7,100 6,000 0 70 Crystal Springs Intertie with Highline WD 0 0 0 50 180 0 230 0 0 71 S 152nd Street Waterline Replacement 0 0 0 0 80 690 770 0 0 72 57th Ave S Waterline Replacement 0 0 0 0 0 270 270 0 0 73 Minkler Blvd Water Looping 0 0 0 0 0 390 390 0 0 S 140th St Waterline Replacement 0 0 0 0 0 0 0 0 260 Southcenter Blvd Water Main Replacement 0 0 0 0 0 0 0 0 870 S 180th & W Valley Loop/Renton Turnover 0 0 0 0 0 0 0 0 2,464 Foster Area Water Upgrade 0 0 0 0 0 0 0 0 1,390 West Valley Hwy East Side Water Looping 0 0 0 0 0 0 0 0 1,400 West Valley Deep Water Main Replacement 0 0 0 0 0 0 0 0 690 65th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 2,240 49th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 1,400 S 180th St Water Main Replacement 0 0 0 0 0 0 0 0 1,232 Evans Black Dr Water Main Replacement 0 0 0 0 0 0 0 0 780 S 112 St Water Looping 0 0 0 0 0 0 0 0 1,140 S 153rd St Water Main Replacement 0 0 0 0 0 0 0 0 350 Corporate Dr S Water Main Replacement 0 0 0 0 0 0 0 0 560 Allentown Phase III - Water Revitalization 0 0 0 0 0 0 0 0 560 Foster Playfield Reclaimed Water Extension 0 0 0 0 0 0 0 0 1,680 Duwamish River Crossing Reclaimed Water 0 0 0 0 0 0 0 0 193 Strander Blvd Waterline Upgrade 0 0 0 0 0 0 0 0 3,190 Baker Blvd Water Main Replacement 0 0 0 0 0 0 0 0 1,595 Grand Total 1,056 2,205 443 916 3,785 4,350 12,755 6,000 21,994 ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2024 Changes from 2017 to 2019 CIP: can be found in the City's website under Deleted: Public Works Capital Improvement Program. Andover Park E Water Main Replacement, completed in 2017/2018. 53rd Ave S Water Main Replacement, water completed in 2018. Minkler Blvd Water Main Replacement, not needed with new PW Shop location. New: Baker Blvd Water Main Replacement 2019 - 2024 Capital Improvement Program 61 51 9/19/2018 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Interurban Water Reuse Project No. 99240106 DESCRIPTION: Develop water reuse along the Interurban corridor with Class A treated wastewater from the Eastside Reclamation Facility for irrigation, sewer flushing, sweeping, dust control, and other non -potable uses. JUSTIFICATION: Using reclaimed water is an element of the City's Water Conservation Plan as well as the Cascade Water Transmission and Supply Plan. STATUS: These funds will be used for engineering and construction to assist potential connections to the King County reclaimed water line. MAINT. IMPACT: Future maintenance and operation of the new meters, tracking and preventing cross -connections. COMMENT: KC Dept of Natural Resources funded the construction of additional portions for installation of the reuse water line. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 5 15 10 25 25 80 Land (R/W) 0 Const. Mgmt. 6 6 Construction 111 111 TOTAL EXPENSES 122 0 0 15 10 0 25 0 25 197 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 122 0 0 15 10 0 25 0 25 197 TOTAL SOURCES 122 0 0 15 10 0 25 0 25 197 Project Location 52 2019 - 2024 Capital Improvement Program 62 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 58th Ave S Water Main Replacement Project No. 90540102 DESCRIPTION: 58th Ave S from S 142nd St to S 144th St. Construction also includes overlay of the street. JUSTIFICATION: The existing waterline is cast iron and is subject to cracking and breaking apart with age. STATUS: Design completed in 2016 with review and construction in 2019. MAINT. IMPACT: The new waterline will significantly reduce impact on crews from the risk of failure. COMMENT: Design and construct 680 LF of 8" ductile iron waterline to replace the old cast iron waterline in FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 21 1 10 32 Land (R/W) 0 Const. Mgmt. 86 86 Construction 583 583 TOTAL EXPENSES 21 1 679 0 0 0 0 0 0 701 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 21 1 679 0 0 0 0 0 0 701 TOTAL SOURCES 21 1 679 0 0 0 0 0 0 701 g si2a.l! �v \ }e Project Location 1 �r itaam �fl ° 32 Ave 5 m N 1,1,\%\ 1. l ! Z', 9a N S144Sl S 193 ,®0 ii t % $j 51, 6 146 5t 47 S1' lee •,+ S150 StSi - 2 G 1 1 \ / F✓ S1 SA156 St 7.5ry 0n P� %_�0J.1 �! 3 rep r� S 158 , ,. St� .0 GIs. s,6ast 2019 - 2024 Capital Improvement Program 63 53 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Water Comprehensive Plan Project No. 91040101 DESCRIPTION: Prepare the new Water Comprehensive Plan incorporating any regulatory or new Growth Management Act Comprehensive Plan issues related to running the water utility. JUSTIFICATION: Plan needs to be consistent with City's Comprehensive Plan and the Department of Health requires the plan to be updated every 6 years. STATUS: Current Water update was adopted in 2015. The next update is scheduled for 2021. MAINT. IMPACT: COMMENT: FINANCIAL Through Estimated 2 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 234 140 140 514 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 234 0 140 140 0 0 0 0 0 514 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 234 0 140 140 0 0 0 0 0 514 TOTAL SOURCES 234 0 140 140 0 0 0 0 0 514 54 2019 - 2024 Capital Improvement Program 64 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: GIS Inventory of Water System Project No. 81640104 The GIS (Geographic Information System ) will provide current as -built data for the Tukwila water system. DESCRIPTION: The data base will include fire hydrants, valve locations, approximate water line locations, date of installation, and material type. The GIS mapping will provide information on the water system that is easily addressable by City staff JUSTIFICATION: and the public. With GIS data, the City will be able to develop an asset management plan to determine the water assets needed to be upgraded or replaced. STATUS: Combined Asset Management System began in 2017. MAINT. IMPACT: The survey will provide staff with -up -date information on the location of water line features. COMMENT: FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 10 115 100 100 100 425 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 10 115 100 100 100 0 0 0 0 425 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 10 115 100 100 100 0 0 0 0 425 TOTAL SOURCES 10 115 100 100 100 0 0 0 0 425 2019 - 2024 Capital Improvement Program 65 55 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Macadam Rd S Water Upgrade Project No. 90440105 DESCRIPTION: Design and construct 4,300 LF of 10" waterline in Macadam Rd S from S 144th St to Southcenter Blvd. JUSTIFICATION: Improve fire flow water quality to the north side of Tukwila Hill. STATUS: Project now scheduled for 2019/2020 to determine sidewalk options. MAINT. IMPACT: The new waterline will eliminate maintenance time for flushing the dead end line while increasing service reliability. COMMENT: Grant application for sidewalks to 4/23/18 TIC for Pedestrian/Bicycle Program. FINANCIAL Through Estimated 2 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land(R/W) Const. Mgmt. Construction TOTAL EXPENSES 68 68 0 87 87 250 1,700 1,950 0 0 0 0 0 155 0 250 1,700 2,105 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 68 0 87 1,950 0 0 0 0 0 2,105 TOTAL SOURCES 68 0 87 1,950 0 0 0 0 0 2,105 4 .40 56 2019 - 2024 Capital Improvement Program 66 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Martin Luther King Jr Way S Water Main Project No. 90640102 DESCRIPTION: Design and construct replacement of 800 LF of 12" water line and hydrants. JUSTIFICATION: During the construction of Sound Transit light rail along Martin Luther King Jr Way South, the existing 12" D.I.P. waterline was found to be heavily covered with corrosion. STATUS: Design will begin in 2019 with construction in 2020/21. MAINT. IMPACT: A relined pipe will reduce the risk of failure. COMMENT: Project will require a franchise agreement with WSDOT for existing waterline located in WSDOT right-of-way. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1 25 50 76 Land (R/W) 0 Const. Mgmt. 40 40 80 Construction 273 116 389 TOTAL EXPENSES 1 25 50 0 313 156 0 0 0 545 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 1 25 50 0 313 156 0 0 0 545 TOTAL SOURCES 1 25 50 0 313 156 0 0 0 545 Project Location 2019 - 2024 Capital Improvement Program 67 57 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 152nd Place Waterline Replacement Project No. 91640103 DESCRIPTION: Design and construct 150 LF of 8" ductile iron waterline in S 152nd Place to Sunwood Blvd. JUSTIFICATION: The proposed waterline will also meet fire flow requirements. STATUS: Easement acquisitions will be needed. MAINT. IMPACT: To remove a dead-end in South 152nd Place to improve water quality. COMMENT: FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 20 30 50 Land (R/W) 0 Const. Mgmt. 10 10 Construction 70 70 TOTAL EXPENSES 0 0 0 0 20 110 0 0 0 130 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 20 110 0 0 0 130 TOTAL SOURCES 0 0 0 0 20 110 0 0 0 130 Project Location 58 2019 - 2024 Capital Improvement Program 68 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Water Reservoir and Pump Station Project No. 91240102 DESCRIPTION: Design and construct a new 1.5 million gallon water storage reservoir with a 3,300 gpm pump station. JUSTIFICATION: The Department of Health is requiring that the City provide additional water storage in the 360 pressure zone, which includes the Commercial Business District. A pump station is needed for fire flow. STATUS: Design funds in 2017/18 will study the possibility of using Highline's CrestView Reservoirs extra capacity instead of building a new reservoir. MAINT. IMPACT: Additional staff will be needed to provide maintenance for the new reservoir and pumps. COMMENT: FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 28 50 500 500 1,078 Land (R/W) 100 100 Const. Mgmt. 400 400 800 Construction 2,600 2,600 5,200 TOTAL EXPENSES 28 50 0 0 0 600 3,500 3,000 0 7,178 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Bond 3,000 3,000 6,000 Mitigation Expected 0 Utility Revenue 28 50 0 0 0 600 500 0 0 1,178 TOTAL SOURCES 28 50 0 0 0 600 3,500 3,000 0 7,178 Location to be determined. 59 2019 - 2024 Capital Improvement Program 69 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Crystal Springs Intertie with Highline Water District Project No. 91040104 DESCRIPTION: Supply an emergency intertie for 10-12 customers within the Crystal Springs pressure zone. An intertie feed from the City's 360-zone was cut off with the WSDOT reconstruction of Klickitat Drive JUSTIFICATION: at the SR 518 off -ramp. If the Seattle supply tap becomes unavailable, there would be no service or fire flow for customers. STATUS: A Parks department meter could be temporarily set up during maintenance closures, but hydrants would still be unavailable. MAINT. IMPACT: Maintenance liabilities would be reduced and temporary measures would save time and prevent vandalism. COMMENT: This project may not be required if the area is transferred to Highiine Water District. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 50 50 Land (R/W) 0 Const. Mgmt. 30 30 Construction 150 150 TOTAL EXPENSES 0 0 0 0 0 50 180 0 0 230 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 50 180 0 0 230 TOTAL SOURCES 0 0 0 0 0 50 180 0 0 230 60 2019 - 2024 Capital Improvement Program 70 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 152nd Street Waterline Replacement Project No. 91640102 DESCRIPTION: Design and construct 1,600 LF of 10" ductile iron waterline to replace the old 6" cast iron waterline in S 152nd St from Macadam Rd S east to the end of the pipe near 58th Ave S. JUSTIFICATION: The existing waterline is cast iron and is subject to cracking and breaking apart with age. STATUS: MAINT. IMPACT: The proposed waterline will also meet fire flow requirements. COMMENT: FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 80 80 Land (R/W) 0 Const. Mgmt. 90 90 Construction 600 600 TOTAL EXPENSES 0 0 0 0 0 0 80 690 0 770 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 80 690 0 770 TOTAL SOURCES 0 0 0 0 0 0 80 690 0 770 2019 - 2024 Capital Improvement Program 71 61 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 57th Ave S Waterline Replacement Project No. 91640105 DESCRIPTION: Design and construct 660 LF of 8" ductile iron pipe waterline to replace the old 6" cast iron waterline in 57th Ave S from S 152nd St to S 150th PI. JUSTIFICATION: The existing waterline is cast iron and subject to cracking and breaking apart with age. STATUS: MAINT. IMPACT: The proposed waterline is required to meet fire flow requirements. COMMENT: FINANCIAL Through Estimated 21 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 0 0 0 0 0 0 0 40 30 200 270 0 40 0 30 200 270 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 0 270 0 270 TOTAL SOURCES 0 0 0 0 0 0 0 270 0 270 Project Location 62 2019 - 2024 Capital Improvement Program 72 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Minkler Blvd Water Looping Project No. 99440101 DESCRIPTION: Design and construct 350 LF of 12" ductile iron pipe to interconnect Southcenter Square with Andover Park West. JUSTIFICATION: Improvement in fire flow with a corresponding decrease in pressure fluctuations. Brings in a secondary feed in case of Southcenter Parkway shutdowns. In 2014, development installed 350' of water main to provide fire protection for the new motel. An additional STATUS: 350 feet of pipe is needed to complete the pipe run from APW to Southcenter Pkwy. MAINT. IMPACT: Better redundancy and service for critical business customers. COMMENT: Costs are high as the work is in the intersection of Minkler Blvd and APW. FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 0 0 0 0 0 0 0 45 45 300 390 0 45 0 45 300 390 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 0 390 0 390 TOTAL SOURCES 0 0 0 0 0 0 0 390 0 390 2019 - 2024 Capital Improvement Program 73 63 64 2019 - 2024 Capital Improvement Program 74 ATTACHMENT E City of Tukwila SEWER ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2018 Estimate 2019 2020 2021 2022 2023 2024 Totals Monthly Sewer Charges +15% +0% +5.2% +3.5% +3.5% KC 0% KC 0% KC 0% King County Metro Sewer (1) 3,866 4,299 4,546 4,337 4,646 4,762 4,762 4,977 4,977 5,089 5,206 29,773 Regular City Sewer (2) 4,971 4,641 4,865 4,120 4,720 4,720 4,720 4,725 4,730 4,735 4,720 28,350 Subtotal Sewer Revenue 8,837 8,940 9,411 8,457 9,366 9,482 9,482 9,702 9,707 9,824 9,926 58,123 Other Misc. Revenue 228 290 328 217 300 305 305 300 300 300 300 1,810 Grant/Bonds/PWTF 504 22 0 0 0 0 0 0 0 0 0 0 Sewer Connection Feesl3l 206 248 328 125 236 125 125 0 100 0 100 450 Total Revenues 9,775 9,500 10,067 8,799 9,902 9,912 9,912 10,002 10,107 10,124 10,326 60,383 EXPENDITURES Sewer Operations & Maintenance King County Metro Sewer (4) 3,866 4,299 4,546 4,337 4,646 4,762 4,762 4,977 4,977 5,089 5,206 i 29,773 Regular City Sewer (5) 1,884 1,649 1,618 1,355 1,778 1,447 1,493 1,922 1,980 2,039 2,100 10,981 Debt Service (6) 410 362 358 360 360 359 360 353 353 305 304 2,034 Debt Service for PW Shops 49 49 89 101 240 240 240 240 1,150 lnterfund Utility Taxl7I 10% 902 920 972 867 967 979 979 1,000 1,001 1,012 1,023 5,993 Engineering Labor (9) 90 26 79 86 86 74 76 78 80 82 84 474 Subtotal 7,152 7,256 7,573 7,054 7,886 7,710 7,771 8,570 8,631 8,767 8,957 50,405 Sewer Capital - CIP Program 980 1,970 1,468 1,565 2,045 2,956 1,900 1,855 735 938 1,010 9,394 Total Expenditures 8,132 9,226 9,041 8,619 9,931 10,666 9,671 10,425 9,366 9,705 9,967 59,799 FUND BALANCE Change in Fund Balance (a) 1,643 274 1,026 180 (29) (754) 241 (423) 741 419 359 584 Beginning Balance 5,285 7,827 8,697 4,434 9,723 9,694 8,941 9,182 8,759 9,500 9,919 9,694 Ending Balance 6,928 8,101 9,723 4,614 9,694 8,941 9,182 8,759 9,500 9,919 10,278 10,278 Fund Balance: Reserved Ib120% of revenue 1,715 1,854 1,896 1,854 1,854 1,760 1,982 1,982 2,000 2,021 2,025 2,025 Unreserved 5,213 6,247 7,827 2,759 7,840 7,181 7,200 6,776 7,500 7,897 8,253 8,253 Ending Balance 6,928 8,101 9,723 4,614 9,694 8,941 9,182 8,759 9,500 9,919 10,278 10,278 la' Revenues in excess of (less than) expenditures Annual reserve balance requirement equals 20% of the prior year operating revenues. 2019 - 2024 Financial Planning Model XXXV 9/19/201865 ATTACHMENT E-1 NOTES TO SEWER ENTERPRISE FUND 1) King County Metro sewer and Tukwila's sewer have been split out to present the revenues separately. Metro increases will be passed through to the sewer ratepayers. King County Metro sewer fees will increase 2.51% in 2019 per KC Ordinance No. 18745 and we have factored in potential King County increases for 2020 through 2024. 2) No rate increases are proposed for Tukwila sewer. We will continue with the annual rate model review to confirm that the proposed increases are necessary. 3) Sewer connection fees for Allentown Phase I and Allentown/Foster Point Phase II. 4) King County Metro Sewer treatment fees are passed through to ratepayers. 5) City's basic operation and maintenance costs. 6) Includes the Public Works Trust Fund (PWTF) Loan and the 2006 Bond for the Allentown/Foster Point Phase II Sewer Improvement Project. Sewer Debt Service includes: Expires 2019 2020 2004 PWTF Allentown (62%) 7/1/24 $198,028.61 $197,067.30 2006 Bond Allentown (62%) 12/31/26 112,385.83 113,843.31 2013 PWTF CBD Sewer Rehab 12/31/33 44,263.00 44,263.00 2018 Public Works Shops (10%) 12/31/38 88,868.00 101,337.00 Total $443,545.44 $456,510.61 7) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2021. 8) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non -operating, non -recurring revenues. 9) The Senior Water/Sewer Engineer's salary and benefits are split evenly between the water department and the sewer department. Sewer Enterprise Fund The City's Enterprise Funds account for utility operations that are self - supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Sewer Fund accounts for operations and capital improvements to provide sanitary sewer to a portion of City residents. Valley View Sewer District also provides sewer in the City. 662019 - 2024 Financial Planning Model XXXVI DEPARTMENT: Public Works FUND: Sewer RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 402 POSITION: Director The mission of the Sewer Utility is to operate and maintain a sewer collection system that will ensure the health, safety, and welfare of the citizens and visitors of Tukwila. The Sewer Utility is responsible for the maintenance of approximately 40 miles of gravity sewer main and the operation and maintenance of 12 lift stations and force mains. These lift stations pump approximately 60% of all sewage in the City (approximately 460 million gallons). The Sewer Utility maintains relationships with adjoining jurisdictions, cities, water districts, sewer districts, King County Department of Natural Resources & Parks, Wastewater Treatment Division, State Department of Ecology, State Department of Health, and King County Health Department. 2017-2018 Accomplishments • Evaluated system -wide conditions for potential upgrades for Annual Sewer Repair Program. • Ongoing construction of CBD Sanitary Sewer Rehabilitation. • Completed construction 53rd Ave S Sewer Rehabilitation. • Completed construction of Andover Park E Sewer Replacement. • Continued development of the GIS as-builts of city sewer infrastructure. 2019-2020 Outcome Goals • Improve sewer system efficiency. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Improve sewer system reliability. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Improve sewer system capacity. Strategic Goal 1. Utility Comp Plan Goal 12.1 2019-2020 Indicators of Success • Evaluate system -wide conditions for potential upgrades for Annual Sewer Repair Program. • Ongoing construction of CBD Sanitary Sewer Rehabilitation. • Complete update to Sewer Comprehensive Plan. • Replace generator, control system and concrete slab at Sewer Lift Station #2. • Upgrade the electrical at Lift Station No. 4. • Complete construction of Fort Dent Park Sewer Relocation Project. • Continued development of the GIS as-builts of city sewer infrastructure. 67 Performance Measures Sewer Actual Projected Estimated 2016 2017 2018 2019 2020 Maintain and Improve Sewer System Number of linear feet TV inspected 10,000 10,000 10,000 10,000 10,000 Number of linear feet of sewer pipe jet cleaned 200,000 200,000 200,000 206,000 206,000 Number of manholes cleaned 850 850 850 1,261 1,261 Capital Hours of 10 sewer lift stations monitoring of pump hours, start counts, and generator operation (weekly) 11 11 11 2 FTEs 11hrs a week 2 FTEs 11hrs a week Customers Number of sewer customers 1,760 1,770 1,833 1,840 1,850 Number of total sewer system miles 40.30 41.00 41.00 39.00 39.00 68 Revenue and Expense Summary Sewer Actual Budget Percent Change Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services Sewer Sales $ 9,186,732 $ 9,706,584 $ 9,298,061 $ 8,644,000 $ 9,732,000 $ 9,732,000 12.59% 0.00% Total Charges for Services 9,186,732 9,706,584 9,298,061 8,644,000 9,732,000 9,732,000 12.59% 0.00% Miscellaneous Revenue Investment Earnings 42,624 33,110 107,132 30,000 55,000 55,000 83.33% 0.00% Total Miscellaneous Revenue 42,624 33,110 107,132 30,000 55,000 55,000 83.33% 0.00% Total Operating Revenue 9,229,356 9,739,694 9,405,193 8,674,000 9,787,000 9,787,000 12.83% 0.00% Capital Project Revenue Intergovernmental -Grants 270,857 327,675 229,525 125,000 125,000 125,000 0.00% 0.00% Transfer In from Fund 306 - - 522,500 - - - 0.00% 0.00% Long -Term Debt Proceeds - - - - - 0.00% 0.00% Total Capital Project Revenue 270,857 327,675 752,025 125,000 125,000 125,000 0.00% 0.00% Total Revenue 9,500,213 10,067,369 10,157,217 8,799,000 9,912,000 9,912,000 12.65% 0.00% Operating Expenses Salaries & Wages 349,521 347,059 363,442 366,890 389,529 399,958 6.17% 2.68% Personnel Benefits 199,031 95,371 165,418 163,085 175,229 182,586 7.45% 4.20% Supplies 4,323,565 4,563,497 4,555,763 4,374,100 4,788,600 4,788,600 9.48% 0.00% Services 1,484,120 704,694 246,052 259,617 278,548 302,957 7.29% 8.76% Intergov't Services & Taxes 1,057,474 1,107,991 1,103,790 1,002,000 1,113,700 1,113,700 11.15% 0.00% Total Operating Expenses 7,413,709 6,818,612 6,434,464 6,165,692 6,745,606 6,787,801 9.41% 0.63% CIP Expenses Salaries & Wages 35,912 35,905 32,381 - - - 0.00% 0.00% Personnel Benefits 14,204 15,168 10,236 - - - 0.00% 0.00% Supplies - - 1,990 - - - 0.00% 0.00% Services 171,515 209,777 213,680 265,000 533,000 400,000 101.13% -24.95°% Capital Outlay 479,411 1,212,377 1,312,542 1,300,000 2,423,000 1,500,000 86.38% -38.09% Principal 323,226 322,271 326,225 326,225 326,892 330,537 0.20% 1.12% Interest 39,271 35,941 33,548 33,547 119,088 128,194 254.99% 7.65% Total Capital Expenses 1,063,538 1,831,438 1,930,602 1,924,772 3,401,980 2,358,731 76.75% -30.67% Non -Cash Accounting Adjustments Operating Prior Period Adjustment (398,495) - - - - - 0.00% 0.00% Capital Prior Period Adjustment 398,495 0.00% 0.00% Revenue Bond Refunding - 120,472 - - - - 0.00% 0.00% GASB 68 Pension Adjustment - (14,269) - - - - 0.00% 0.00% Transfer Out for Debt Service - - 22,708 49,200 76,399 76,399 55.28 % 0.00% Indirect cost allocation 460,100 469,302 478,688 478,688 504,022 522,167 5.29% 3.60% Total Non -Cash Accounting Adjustments 460,100 575,505 501,396 527,888 580,421 598,566 9.95% 3.13% Total Expenses 8,937,348 9,225,555 8,866,462 8,618,352 10,728,007 9,745,097 24.48% -9.16% Change in Fund Balance 562,865 841,814 1,290,755 180,648 (816,007) 166,903 -551.71% -120.45% Net working capital (Fund Balance) 8,140,704 8,982,518 10,273,273 9,163,166 9,457,266 9,624,169 3.21% 1.76% 69 Capital Projects The capital projects listed below are capital projects planned for the 2019-2020 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget document as well as the Capital Improvement Program document, which is adopted annually. 2019-2020 Sewer Capital Projects 2019 Budget 2020 Anticipated Budget Completion Annual Sewer Repair CBD Sanitary Sewer Rehabilitation Fort Dent Park BNSF Sewer Relocation Sewer Repair West of Strander Blvd Bridge Sewer Comprehensive Plan GIS Inventory of Sewer System Sewer Lift Station No. 2 Upgrades 369,000 1,265,000 972,000 160,000 140,000 50,000 $ 210,000 1,265,000 140,000 25,000 260,000 N/A 2021 2019 2019 2020 2020 2020 $ 2,956,000 $ 1,900,000 Sewer Fund - Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Budget Debt Service Project 2015 Revenue Bonds Allentown Phase II Principal Interest 2019 2020 $ 93,456 18,930 112,386 $ 97,101 16,743 113,843 PWTFL 2004 Principal Interest Allentown Phase II 192,261 5,768 198,029 192,261 4,807 197,067 PWTFL 2014 Principal Interest CBD Sewer Rehab 41,175 2,882 44,057 41,175 2,676 43,851 Public Safety Plan 2018 Bond Issuance Interest Public Works Shops 76,399 Total 76,399 76,399 76,399 Public Safety Plan 2019 Bond Issuance Interest Public Works Shops 12,469 Total 12,469 24,938 24,938 Total Principal Total Interest Total Debt Service 326,892 116,447 $ 443,339 330,536 125,562 $ 456,098 Amortization of premiums and discounts are not included in this schedule but are included in the Revenue and Expense Summary statement. 70 Expenditure Detail - Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Sewer Position Description 2018 FTE 2019 FTE 2019 Budget Salaries Benefits 2020 FTE 2020 Budget Salaries Benefits Maint & Ops Superintendent 0.5 0.5 $ 48,687 $ 15,464 0.5 $ 52,141 $ 16,510 Maint & Ops Foreman 1 1 86,243 44,953 1 88,128 46,832 Sr Maint & Ops Specialist 1 1 80,913 36,200 1 82,488 37,632 Maint & Ops Specialist 1.5 1.5 112,637 59,454 1.5 115,044 61,961 Senior Engineer 0.5 - - - - - - Development Manager 0 0.4 56,608 18,147 0.4 57,715 18,640 Overtime 4,442 440 4,442 440 Clothing Allowance 570 570 Department Total 4.5 4.4 $ 389,529 $ 175,229 4.4 $ 399,958 $182,586 Sewer Operations and Maintenance Capital The Sewer Department operations and maintenance capital purchases for 2019 include a portion of the purchase of a slope mower. The total purchase is $43,000 with 30% of the cost ($13,000) funded by Sewer and 70% ($30,000) by Surface Water. The Spider Slope Mower will assist the crew maintain easements and ponds throughout the city where there is a steep terrain. Expenditure Detail - Supplies, Services, and Other Supplies include miscellaneous operating supplies specific to sewer work and Metro Sewer charges. Services include engineering, surveying, utilities, rental of equipment, repair and maintenance charges, insurance, and credit card fees, among others. Intergovernmental includes excise tax and interfund utility tax paid to the general fund. - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 402.01.535.800.31.00 Supplies - $ 14 $ 1,956 $ - $ - $ - $ - 402.01.535.800.31.01 Supplies - Office & Safety 2,283 2,025 1,988 2,000 3,000 3,000 402.01.535.800.31.02 Supplies - Operating 11,384 7,893 13,552 12,600 11,600 11,600 402.01.535.800.31.03 Supplies - Repairs & Maintenance 3,308 1,722 2,737 4,000 4,000 4,000 402.01.535.800.31.04 Supplies - Billing 2,106 2,509 1,748 3,000 3,000 3,000 402.01.535.800.33.00 Supplies - Metro Sewage Treatment 4,298,620 4,545,957 4,535,071 4,350,000 4,762,000 4,762,000 402.01.535.800.35.00 Supplies - Small Tools & Minor 2,983 1,435 668 2,500 2,500 2,500 Equipment 402.01.535.800.35.01 Supplies - Traffic Control Deices 2,866 - - - 2,500 2,500 Total Supplies 4,323,565 4,563,497 4,555,763 4,374,100 4,788,600 4,788,600 71 Expenditure Detail - Supplies, Services, and Other, Continued Sewer- Administration Continued Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 402.01.535.800.41.00 Prof Secs - Consultant engineering seances, surveying 68,386 3,909 620 1,000 1,000 1,000 402.01.535.800.41.01 Prof Secs - Utility one call seruces for utility line locates 527 632 515 300 700 700 402.01.535.800.41.02 Prof Secs - COL licenses, hearing tests 272 51 349 300 300 300 402.01.535.800.41.04 Prof Svcs - TV Equipment Software - - 1,000 1,000 1,000 1,000 402.01.535.801.41.00 Prof Svcs - Project costs 271,976 108,642 - - - - 402.01.535.800.42.00 Communication - Phone bills and Nextels 1,680 600 1,647 2,500 2,500 2,500 402.01.535.800.43.00Travel - Mileage, meals, parking 687 2,076 1,004 2,000 2,000 2,000 402.01.535.800.44.00 Advertising - Advertising for seasonal help and staff replacement - - 150 150 150 150 402.01.535.800.45.00 Rental - Rental of backhoes, trackhoes, loader, and forklifts (6) 13 593 2,000 2,000 2,000 402.01.535.800.45.94 Rental - Equipment Replacement Fund 52,487 29,783 52,195 52,195 56,292 74,230 402.01.535.800.45.95 Rental - Equipment Rental 0 & M 24,306 28,720 50,726 50,726 34,638 37,410 402.01.535.800.46.00 Insurance - WCIA - - - - - - 402.01.535.800.46.01 Insurance - WCIA 19,465 4,952 5,470 5,446 10,968 12,667 402.01.535.800.47.00 Public Utility - Electrical, gas, water, and sewer from lift stations 1,111 150 1,000 1,000 1,000 1,000 402.01.535.800.47.02 Public Utility - Waste Materials Disposal - - 4,000 4,000 3,000 3,000 402.01.535.800.47.21 Public Utility - Electric 17,025 18,093 18,257 16,000 20,000 21,000 402.01.535.800.47.25 Public Utility - Water and Sewer 16,814 16,755 17,221 17,000 19,000 20,000 402.01.535.800.48.00 R&M - Pump station repairs and replacement done by outside vendors 45,216 31,776 14,068 24,000 24,000 24,000 402.01.535.800.48.01 R&M - Painting of sewer pump station interiors - - 7,500 12,500 12,500 12,500 402.01.535.800.48.03 R&M - Repairs of sewer main lines 153 - - 2,500 2,500 2,500 402.01.535.800.48.04 R&M - Sewer pump station computer alarm system 1,881 3,120 7,559 10,000 10,000 10,000 402.01.535.801.44.00Advertising - 858 - - - - 402.01.535.801.48.00 R&M - Equipment 906,022 391,714 - - - - 402.01.535.800.49.00 Misc -Training, classes, minor software purchases 2,089 1,763 4,125 5,000 5,000 5,000 402.01.535.800.49.08 Misc - PPI credit card fees 54,030 61,088 58,053 50,000 70,000 70,000 Total Services 1,484,120 704,694 246,052 259,617 278,548 302,957 402.01.535.800.53.00 Ext Taxes & Operating Assmnts 137,700 136,301 140,401 135,000 135,000 135,000 402.01.535.800.54.02 lnterfund Taxes - Interfund Utility Tax 919,774 971,689 963,389 867,000 978,700 978,700 Total Intergovernmental 1,057,474 1,107, 991 1,103, 790 1,002,000 1,113, 700 1,113, 700 Total Supplies, Services and Other $ 6,865,158 $6,376,182 $5,905,604 $5,635,717 $6,180,848 $6,205,257 72 Services include construction management for capital projects. Capital includes capital projects related to the sewer fund. Sewer - Capital Outlays Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 402.98.594.353.31.00 Supplies -Office and Operating $ - $ - $ 1,990 $ - $ - $ - Total Supplies - - 1,990 - - - 402.98.594.353.41.00 Prof Sws - Construction management 402.98.594.353.44.00 Advertising - Bid ads 170,175 - 209,757 -- 213,529 151 265,000 - 533,000 - 400,000 - Total Services 171,515 209,777 213,680 265,000 533,000 400,000 402.01.594.350.64.00 Capital - Machinery & Equipment 402.98.594.353.64.00 Capital - Machinery & Equipment 402.98.594.353.65.00 Capital - Construction Projects - - 479,411 6,364 - 1,206,013 - 5,194 1,307,349 - - 1,300,000 13,000 - 2,423,000 - - 1,500,000 Total Other 479,411 1,212,377 1,312,542 1,300,000 2,436,000 1,500,000 Total Capital Outlay $ 650,926 $1,422,154 $1,528,213 $1,565,000 $2,969,000 $1,900,000 73 74 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 - 2022 SEWER ENTERPRISE FUND 402.98 CIP Page # PROJECT TITLE 2019 2020 `Other After Six 2021 2022 2023 2024 TOTAL Sources Years 76 Annual Sewer Repair Program 77 CBD Sanitary Sewer Rehabilitation 78 Fort Dent Park BNSF Sewer Relocation 79 Sewer Repair West of Strander Blvd Bridge 80 Sewer Comprehensive Plan 81 GIS Inventory of Sewer System 82 Southcenter Blvd Sewer Upgrade 83 Sewer Lift Stations & Generator Upgrades 84 Sewer Lift Station No. 2 Upgrades 85 Sewer Replacement at 14025 Interurban Ave 86 Future Sewer Lift Station No. 13 Valley View West Hill Sewer Transfer Area Abandon Sewer Lift Station No. 9 Sewer Lift Station No. 12 APW Sewer connection to KC Metro Sewer Repair at 14438 59th Ave S Allentown Phase III - Sewer Revitalization Ryan Hill - Sewer Revitalization 369 210 200 200 200 1,265 1,265 665 0 0 972 0 0 0 0 160 0 0 0 0 140 140 0 0 0 50 25 0 0 0 0 180 0 0 0 100 460 460 260 710 0 0 0 75 0 0 0 278 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200 1,379 0 3,195 0 972 0 160 0 280 0 75 0 180 810 1,830 0 970 0 75 0 278 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 200 0 0 0 0 0 0 0 0 0 500 0 1,647 0 960 0 7,100 0 865 0 2,520 0 0 0 1,120 0 4,400 0 300 0 550 0 1,440 0 1,900 Grand Total 2,956 1,900 1,855 735 938 1,010 9,394 0 23,502 Changes from 2017 to 2019 CIP: Deleted Andover Park East Sewer Replacement, completed in 2018. 53rd Ave S Sewer Rehabilitation, sewer completed in 2018. *' Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2024 can be found in the City's website under Public Works Capital Improvement Program. Sewer Lift Station Locations Lift Station No. 1 - Master Telemetry Panel Lift Station No. 2 - Backup Dialer Lift Station No. 3 Lift Station No. 4 Lift Station No. 5 Lift Station No. 6 Lift Station No. 7 - Abandoned in 2011 Lift Station No. 8 Lift Station No. 9 Lift Station No. 10 Lift Station No. 11 Lift Station No, 12 Lift Station No. 13 600 Minkler Blvd. - Shops 1105 Andover Pk W (at Minkler Blvd) 550 Minkler Blvd 6790 Todd Blvd - Southcenter South 6830 Fort Dent Way (entrance to Park) 6820 Fort Dent Way (only serves Park) was at 14601 Interurban - replaced by gravity sewer 13359 56th Ave S - Foster Point (new in 2007) 12638 Interurban - Suburban Propane 12218 51st PI S - Allentown (new in 2007) 18799 Southcenter Pkwy (new in 2012) 255 Andover Park W - Key Bank parking lot at mall Future - Tukwila Pkwy & Andover Park W 2019 - 2024 Capital Improvement Program 75 75 9/19/2018 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Sewer Repair Program Project No. Varies DESCRIPTION: Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a result of damaged deteriorating systems or illicit connections. Include small repairs and capital maintenance. JUSTIFICATION: Decrease treatment, discharge, and pumping costs. STATUS: Annual program is determined after pipeline TV inspection reports are completed. MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system. COMMENT: Ongoing project, only one year actuals shown in first column. FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL �U. Wvvv v� -.... _._ ___._ EXPENSES Design 3 15 10 10 38 Land (R/W) 0 Const. Mgmt. 0 Construction 0 359 200 200 200 200 200 200 1,559 TOTAL EXPENSES 3 15 369 210 200 200 200 200 200 1,597 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 3 15 369 210 200 200 200 200 200 1,597 TOTAL SOURCES 3 15 369 210 200 200 200 200 200 1,597 Project Location: Entire System 76 2019 - 2024 Capital Improvement Program 76 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and DESCRIPTION: becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had four major pipe failures on Andover Park West and Andover Park East. STATUS: In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2016 through 2018, 20,000 feet of asbestos sewer is scheduled to be relined. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: A Public Works Trust Fund loan was successfully obtained in 2012 for $750k. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 394 50 45 45 40 574 Land (R/W) 1 1 Const. Mgmt. 310 85 120 120 75 710 Construction 1,983 539 1,100 1,100 550 5,272 TOTAL EXPENSES 2,688 674 1,265 1,265 665 0 0 0 0 6,557 FUND SOURCES Awarded Grant 0 PW Trust Fund 750 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 1,938 674 1,265 1,265 665 0 0 0 0 5,807 TOTAL SOURCES 2,688 674 1,265 1,265 665 0 0 0 0 6,557 Project Location 2019 - 2024 Capital Improvement Program 77 77 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Fort Dent Park BNSF Sewer Relocation Project No. 91530101 DESCRIPTION: The installation of 510 fee of sewer force main under the BNSF railroad tracks. JUSTIFICATION: The BNSF Railroad is constructing a third set of tracks and is requiring that the City relocate the sewer force main under the railroad tracks. STATUS: MAINT. IMPACT: COMMENT: Funding is required for the sewer relocation that was installed in 1975. Normal maintenance once relocated. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 169 15 184 Land (R/W) 0 Const. Mgmt. 128 128 Construction 844 844 TOTAL EXPENSES 169 15 972 0 0 0 0 0 0 1,156 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 169 15 972 0 0 0 0 0 0 1,156 TOTAL SOURCES 169 15 972 0 0 0 0 0 0 1,156 Project Location 78 2019 - 2024 Capital Improvement Program 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Sewer Repair West of Strander Blvd Bridge Project No. 90840203 DESCRIPTION: Repair cracked and sunken sewer line west of Strander Blvd bridge. JUSTIFICATION: If the sewer line collapses, the sewer will back up, causing property damage. Relining other mains in the area can not be done until this repair is completed. STATUS: Line was damaged during installation of storm drain in 2004. MAINT. IMPACT: COMMENT: Project will require dewatering due to the depth of 25 ft., soils, and the proximity to the Green River. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 2 20 22 Land (R/W) 0 Const. Mgmt. 20 20 Construction 120 120 TOTAL EXPENSES 2 0 160 0 0 0 0 0 0 162 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 2 0 160 0 0 0 0 0 0 162 TOTAL SOURCES 2 0 160 0 0 0 0 0 0 162 Project Location 2019 - 2024 Capital Improvement Program 79 79 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Sewer Comprehensive Plan Project No. 91040202 DESCRIPTION: Prepare new Sewer Comprehensive Plan incorporating any new or regulatory Growth Management Act Comprehensive Plan issues related to sewer. JUSTIFICATION: Sewer Comprehensive Plan needs to be consistent with City Comprehensive Plan, Department of Ecology and Department of Health. Update is required every 6 years. STATUS: 2013 Sewer update was adopted by Council on 6/2/14. Next update is scheduled for 2021. MAINT. IMPACT: COMMENT: FINANCIAL Through Estimated • 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 158 140 140 438 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 158 0 140 140 0 0 0 0 0 438 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 158 0 140 140 0 0 0 0 0 438 TOTAL SOURCES 158 0 140 140 0 0 0 0 0 438 Project Location: Entire System 80 2019 - 2024 Capital Improvement Program 80 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: GIS Inventory of Sewer System Project No. 80540202 DESCRIPTION: GIS (Geographic Information Systems) provides current as -built data for the sanitary sewer system in the Central Business District. This project will expand the as -built database for Tukwila's entire sewer system. GIS mapping of the sewers will provide information that is easily addressable by City staff and the public. With the JUSTIFICATION: GIS data, the City will be able to develop an asset management plan to determine the sewer assets that need to be upgraded or replaced. In 2007, the Commercial Business District (CBD) was surveyed for GIS mapping. Full data collection should be STATUS: completed by 2019. Combined Asset Management System in 2017. MAINT. IMPACT: The survey will provide staff with up-to-date information on the location of manholes for the sanitary sewers. COMMENT: FINANCIAL Through Estimated 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 169 169 75 75 50 50 25 25 0 0 0 0 500 500 819 0 0 0 819 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 169 75 50 25 0 0 0 0 500 819 TOTAL SOURCES 169 75 50 25 0 0 0 0 500 819 Project Location: Entire System 2019 - 2024 Capital Improvement Program 81 81 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Southcenter Blvd Sewer Upgrade Project No. 99840202 DESCRIPTION: Upgrade 3,200 LF of 8" to a larger capacity 12" system from Macadam Rd to the 1-405 undercrossing on Southcenter Blvd. JUSTIFICATION: Flows have greatly increased with additional connections to the basin from the North Hill apartment buildings causing the system to be deficient in terms of capacity for peak discharges. STATUS: MAINT. IMPACT: Improved service would reduce maintenance liability. COMMENT: Coordinate with 1-405 improvements to Southcenter Blvd and Future Lift Station No. 13. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 180 180 Land (R/W) 0 Const. Mgmt. 207 207 Construction 1,440 1,440 TOTAL EXPENSES 0 0 0 0 180 0 0 0 1,647 1,827 FUND SOURCES Awarded Grant 0 Bond/PWTF Loan 1,380 1,380 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 180 0 0 0 267 447 TOTAL SOURCES 0 0 0 0 180 0 0 0 1,647 1,827 Project Location 82 2019 - 2024 Capital Improvement Program 82 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Sewer Lift Stations & Generator Upgrades Project No. 90440206 DESCRIPTION: This funding will be used to replace/upgrade the seven sewer lift stations and backup generators in phases. JUSTIFICATION: Aging system requires the replacement of motors, pumps, and controls at older lift stations to reduce maintenance. Generators have a lifespan of 15 years and need to be replaced more frequently than pumps. STATUS: Sewer Lift Stations No. 3 & 4 are at the end of their life cycles and need to be rebuilt with backup generators and are scheduled for 2021/22. Lift Station No. 5 is in beyond. MAINT. IMPACT: New pumps will reduce the liability of the existing pumps that are obsolete and prone to fail. COMMENT: Additional right-of-way or property will be required for the new backup generators to be installed. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 100 150 250 Generators 10 10 10 10 40 Const. Mgmt. 50 50 100 100 300 Construction 400 400 700 700 2,200 TOTAL EXPENSES 0 0 0 0 100 460 460 810 960 2,790 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 100 460 460 810 960 2,790 TOTAL SOURCES 0 0 0 0 100 460 460 810 960 2,790 2019 - 2024 Capital Improvement Program 83 83 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Sewer Lift Station No. 2 Upgrades Project No. 90440205 DESCRIPTION: Install new pumps, motors, control system, backup generator and 2,700 LF of force main from Minkler Blvd. to Strander Blvd. JUSTIFICATION: The lift station upgrade will be required upon full development of Tukwila South. STATUS: Generator replacement, concrete slab, and replacement of pump's motor control system are scheduled in 2020. MAINT. IMPACT: Reduce liability if the existing slab breaks the power connection. COMMENT: See Tukwila South development agreement for funding and ULID requirements. FINANCIAL Through Estimated 2020 1 2022 2023 2024 BEYOND TOTAL EXPENSES Design 97 16 100 213 Land (R/W) 0 Const. Mgmt. 60 60 1,000 1,120 Construction 35 200 650 6,000 6,885 TOTAL EXPENSES 132 16 0 260 710 0 0 0 7,100 8,218 FUND SOURCES Awarded Grant 0 Proposed Bond/ULID 7,100 7,100 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 132 16 0 260 710 0 0 0 0 1,118 TOTAL SOURCES 132 16 0 260 710 0 0 0 7,100 8,218 84 2019 - 2024 Capital Improvement Program 84 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Sewer Replacement at 14025 Interurban Ave S Project No. 90540209 DESCRIPTION: Replace 1,500 LF of 8" sewer line with a 12" line at 14025 Interurban Ave S from the Golden Nugget to the Foster Green Apartments. JUSTIFICATION: The existing main has sags and is undersized. STATUS: MAINT. IMPACT: Reduced maintenance costs. COMMENT: FINANCIAL Through Estimated 20 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 75 75 Land(R/W) 0 Const. Mgmt. 115 115 Construction 750 750 TOTAL EXPENSES 0 0 0 0 0 75 0 0 865 940 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 75 0 0 865 940 TOTAL SOURCES 0 0 0 0 0 75 0 0 865 940 Project Location 2019 - 2024 Capital Improvement Program 85 85 COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Future Sewer Lift Station No. 13 Project No. 99740205 DESCRIPTION: Due to utility conflicts with existing utilities, a new sewer lift station will be required near 65th Ave S and Southcenter Blvd. A gravity sewer main is not possible under 1-405. JUSTIFICATION: Existing line is undersized and has a severe sag. Increased development on the North Hill exacerbates the deficiency. STATUS: Design will be coordinated with WSDOT and Seattle Public Utilities. MAINT. IMPACT: Less flushing maintenance to clear debris from sag and from the improved HOV manhole alignment. Other alternatives are being reviewed due to WSDOT requirements. Formerly known as Gravity Sewer under 1-405 to Tukwila Parkway. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 77 77 0 0 0 0 0 278 278 0 320 2,200 2,520 355 0 320 2,200 2,875 FUND SOURCES Awarded Grant 0 Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 77 0 0 0 0 0 278 0 2,520 2,875 TOTAL SOURCES 77 0 0 0 0 0 278 0 2,520 2,875 86 2019 - 2024 Capital Improvement Program 86 ATTACHMENT F City of Tukwila SURFACE WATER ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES 2015 2016 2017 2018 2018 Actual Actual Actual Budget Estimate 2019 2020 2021 2022 2023 2024 Total +20% +15 % +5% +3% Annual Billings (Current) (1) 5,086 5,851 6,148 6,300 6,347 Other Revenues 28 298 157 30 50 Grants/Bond Proceeds (2) 789 147 194 2,656 150 Total Revenues 5,903 6,296 6,499 8,986 6,547 EXPENDITURES Operations & Maintenance 1,909 1,996 2,033 2,139 2,139 Debt Service (3) 316 305 303 303 303 Debt Service for PW Shops 116 703 Interfund Utility Tax(") 10% 510 587 617 636 640 Engineering Labor (6) 344 217 208 573 310 Subtotal 3,079 3,105 3,161 3,767 4,095 SSWM Capital - CIP Program 2,662 2,117 3,098 4,963 4,406 Total Expenditures 5,741 5,222 6,259 8,730 8,501 FUND BALANCE Change in Fund Balance (a) Beginning Balance Ending Balance 162 1,074 240 256 (1,954) 2,063 1,252 2,603 2,603 2,999 2,225 2,326 2,843 2,859 1,045 +5% +3% +5% +3% +5% +3% 6,663 6,863 7,206 7,422 7,793 8,027 43,974 40 50 50 60 65 70 335 2,367 1,077 3,277 6,148 188 129 I 13,186 9,070 7,990 10,533 13,630 8,046 8,226 57,495 2,414 2,330 2,360 2,454 2,552 2,654 301 300 298 285 283 282 220 251 560 560 560 560 670 691 726 748 786 810 590 607 621 640 659 679 4,195 4,179 4,565 4,687 4,840 4,985 4,400 2,751 5,504 7,639 2,151 2,202 8,595 6,930 10,069 12,326 6,991 7,187 475 1,060 464 1,304 1,045 1,520 2,580 3,044 1,520 2,580 3,044 4,348 1,055 4,348 5,403 14,764 2,031 2,711 4,431 3,796 27,451 24,647 52,098 1,039 5,397 5,403 1,045 6,442 6,442 Fund Balance: Reserved (b) 20% of revenue Unreserved 834 1,230 1,261 1,266 1,230 1,391 1,096 1,582 1,593 (185) Ending Balance 2,225 2,326 2,843 2,859 1,045 1,230 1,341 1,383 1,451 1,496 1,572 1,572 290 1,239 1,662 2,897 3,907 4,871 4,871 1,520 2,580 3,044 4,348 5,403 6,442 j 6,442 (a) Revenues in excess of (less than) expenditures lbl Annual reserve balance requirement equals 20% of the prior year operating revenues. 2019 - 2024 Financial Planning Model XXXVI I 9/19/201887 ATTACHMENT F-1 NOTES TO SURFACE WATER ENTERPRISE FUND 1) Reflects proposed rate increases of 5% in 2019, 3% in 2020, and 5% and 3% in 2021 through 2024. We will continue with the annual rate model review to confirm that the proposed Surface Water rate increases are necessary. The National Pollution Discharge Elimination System (NPDES) permit required by the State Department of Ecology is having a significant impact on the Surface Water fund. 2) Potential grants and/or bond revenue. Included is the estimated Department of Ecology grant for NPDES and King County Flood Control District Opportunity grants as well as significant grant funding for the Chinook Wind Project. 3) Debt schedule includes PWTF loans and the 2006 Allentown Bond. Debt Service includes: 2004 PWTF Duwamish (15%) 2004 PWTF Cascade View Const. 2004 PWTF Allentown (12%) 2006 Bond Allentown (12%) 2018 Public Works Shops (23%) Expires 7/01 /21 7/01/24 7/01/24 12/31/26 12/31/38 Total 2019 2020 11,770.55 11,712.56 228,808.47 227,697.75 38,328.11 38,142.05 21, 752.10 22, 034.19 219,831.00 250,675.00 $520,490.23 $550,261.55 4) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2021. 5) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non -operating, non -recurring revenues. 6) Cost of engineering to support capital projects, NPDES, and operation efforts in-house. Surface Water Enterprise Fund The City's Enterprise Funds account for utility operations that are self - supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Surface Water Enterprise Fund accounts for operations and capital improvements for the City's storm drainage and surface water management function. Surface Water projects are required to meet Federal, State and local mandates. The largest contributor to the surface water enterprise fund is the City of Tukwila. 882019 — 2024 Financial Planning Model XXXVI I I DEPARTMENT: Public Works FUND: Surface Water RESPONSIBLE MANAGER: Henry Hash FUND NUMBER: 412 POSITION: Director Description The surface water program provides for engineering studies, preliminary engineering, construction, and maintenance of public surface water and drainage facilities to include control and monitoring of storm and surface water quantity and quality. The Green River Basin management agreement and the Green River levees are also included in this program. The costs of operating and maintaining the system are included with the capital projects necessary for system improvements. 2017-2018 Accomplishments • Completed Small Drainage Project identified on the approved list for 2017 & 2018. • Continued development of the GIS as-builts of city infrastructure that complies with NPDES. • Completed construction of Gilliam Creek 42nd Ave S culvert (with 42nd Ave S street improvements). • Completed construction 53rd Ave S surface water drainage. 2019-2020 Outcome Goals • Improve surface water system efficiency. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Improve surface water system reliability. Strategic Goal 1. Utility Comp Plan Goal 12.1 • Improve surface water system capacity. Strategic Goal 1. Utility Comp Plan Goal 12.1 2019-2020 Indicators of Success • Complete small drainage projects identified on the approved list for 2017 and 2018. • Begin design and construction of Chinook Wind. • Construct East Marginal Way S storm water outfalls. • Construct Riverton Creek Flap Gate Removal • Continue development of Tukwila 205 Levee Certification. • Continue development of the GIS as-builts of city infrastructure that complies with NPDES. 89 Performance Measures Public Works - Surface Water Actual Projected 2016 2017 2018 2019 2020 Maintain & Improve Surface Water System Number of linear feet TV inspected 10,000 10,000 10,000 10,000 10,000 Number of linear feet of storm lines cleaned 12,000 12,000 12,000 12,000 12,000 Number of linear feet of ditches cleaned 2,000 2,000 2,000 2,000 2,000 Number of manholes/catch basins/or stormceptors cleaned 1,500 1,500 1,500 1,500 1,500 Number of times cleaned four water quality ponds Once/yr Once/yr Once/yr Once/yr Once/yr Number of times cleaned large pot type water quality vaults Once/yr Once/yr Once/yr Once/yr Once/yr Number of times clean 10 large trash racks 250 250 250 250 250 Capital Hours of 5 storm lift stations monitoring of pump hours, start counts, and generator operation (weekly) 5 5 5 5 5 NPDES (National Pollutant Discharge Number of illicit discharge events 13 13 13 13 13 Number vehicles washed using the SudsSafe Car Wash 50 50 50 50 50 Customers Number of surface water customers 5,260 5,270 5,275 5,260 5,270 Number of total drainage system miles 71.00 71.00 71.00 71.00 71.00 90 Revenue and Expense Summary Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services Surface Water Sales $ 5,850,799 $ 6,147,930 $ 6,326,899 $ 6,306,000 $ 6,663,000 $ 6,863,000 5.66% 3.00% Total Charges for Services 5,850,799 6,147,930 6,326,899 6,306,000 6,663,000 6,863,000 5.66% 3.00% Intergovernmental Revenue 89,822 8,435 63,000 63,000 120,000 277,000 90.48% 130.83% Miscellaneous Revenue Investment Earnings 29,101 52,938 53,285 24,000 40,000 50,000 66.67% 25.00% Capital contributions 273,792 104,998 - - - - 0.00% 0.00% Sale of Capital Assets (4,798) (440) - - - - 0.00% 0.00% Other Misc Revenue 240 160 - - - - 0.00% 0.00% Total Miscellaneous Revenue 298,335 157,657 53,285 24,000 40,000 50,000 66.67% 25.00% Total Operating Revenue 6,238,957 6,314,022 6,443,185 6,393,000 6,823,000 7,190,000 6.73% 5.38% Capital Project Revenue Intergovernmental Revenue - Grants 56,969 185,380 2,593,000 2,593,000 2,247,000 800,000 -13.34% -64.40% Total Revenue 6,295,926 6,499,402 9,036,185 8,986,000 9,070,000 7,990,000 0.93% -11.91% Operating Expenses Salaries & Wages 886,206 901,728 762,122 1,045,012 1,089,529 1,115,653 4.26% 2.40% Personnel Benefits 370,125 251,945 375,492 494,934 482,172 496,998 -2.58% 3.07% Supplies 45,694 43,356 50,625 43,500 42,500 42,500 -2.30% 0.00% Services 691,372 711,193 761,438 549,694 761,013 662,881 38.44% -12.89% IntergoVt Services & Taxes 655,744 688,572 699,077 686,000 720,300 741,300 5.00% 2.92% Total Operating Expenses 2,649,140 2,596,794 2,648,753 2,819,140 3,095,515 3,059,331 9.80% -1.17% Capital Expenses Salaries & Wages 85,567 31,116 226,658 - - - 0.00% 0.00% Personnel Benefits 34,766 12,425 56,613 - - - 0.00% 0.00% Supplies 1,374 - 52,667 50,000 50,000 50,000 0.00% 0.00% Services 377,319 398,934 1,137,151 1,518,000 1,795,000 1,364,000 18.25% -24.01% Capital Outlay 939,680 2,117,068 4,043,083 4,395,000 2,555,000 1,337,000 -41.87% -47.67% Principal 288,331 288,146 288,912 288,913 289,042 289,748 0.04% 0.24% Interest 16,614 14,841 13,903 13,903 231,981 261,025 1568.57% 12.52% Total Capital Expenses 1,743,652 2,862,530 5,818,986 6,265,816 4,921,023 3,301,773 -21.46% -32.90% Non -Cash Accounting Adjustments Operating Prior Period Adjustment - - - - - - 0.00% 0.00% Capital Prior Period Adjustment - - - - - - 0.00% 0.00% GASB 68 Pension Adjustment - - - - - - 0.00% 0.00% Transfer Out for Debt Service - - 56,171 115,620 188,987 188,987 63.46% 0.00% Indirect cost allocation 508,361 518,528 528,899 528,899 665,756 689,723 25.88°% 3.60% Total Non -Cash Accounting Adjustments 508,361 518,528 585,070 644,519 854,743 878,710 32.62% 2.80% Total Expenses 4,901,163 5,977,852 9,052,809 9,729,475 8,871,281 7,239,814 -8.82% -18.39% Change in Fund Balance 1,394,772 521,550 (16,625) (743,475) 198,719 750,186 -126.73% 277.51% Networking capital (Fund Balance) 3,612,324 4,123,345 3,595,700 3,379,870 3,794,419 4,544,605 12.27% 19.77% 91 Capital Projects The capital projects listed below are capital projects planned for the 2017-2018 biennium. The year in which the project is estimated to be completed has been provided. Additional information on the projects may be found in the Capital Improvement Program section of the budget. 2019 2020 Anticipated 2019-2020 Surface Water Capital Projects Budget Budget Completion E Marginal Wy Stormwater Outfalls 1,166,000 211,000 2019 Riverton Creek Flap Gate Removal 1,142,000 15,000 2019 Gilliam Creek Fish Barrier Removal - 554,000 2022 Tukwila 205 Levee Certification 525,000 230,000 2022 Chinook Wind 215,000 335,000 2020 GIS Inventory of Surface Water 67,000 100,000 N/A Other (Annual Maint, etc.) 1,285,000 1,306,000 N/A $4,400,000 $ 2,751,000 Debt Service Requirements The following chart provides information on debt service requirements, by debt issue, for the biennium. Debt Service Project 2015 Revenue Bonds Allentown Phase II Principal Interest Budget 2019 2020 $ 18,088 $ 18,794 3,664 3,241 Total 21,752 22,034 PWTFL 2001 Duwamish/ Valley View Principal 11,597 11,597 Interest 174 116 Total 11,771 11,713 PWTFL 2004 Allentown Phase II Principal 37,212 37,212 Interest 1,116 930 Total 38,328 38,142 PWTFL 2004 Cascade View Principal 222,144 222,144 Interest 6,664 5,554 Total 228,808 227,698 Public Safety Plan Public Works Shops 2018 Bond Issuance Interest 188,987 188,987 Total 188,987 188,987 Public Safety Plan Public Works Shops 2019 Bond Issuance Interest 30,844 61,688 Total 30,844 61,688 Total Principal 289,041 289,746 Total Interest 231,449 260,515 Total Debt Service $520,490 $ 550,261 Amortization of premiums and discounts are not included in this schedule but are included in the Reeenue and Expense Summary statement. 92 Expenditure Detail - Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Surface Water Fund Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 0.5 0.5 $ 48,687 $ 15,464 0.5 $ 52,141 $ 16,510 Maint & Ops Foreman 1.5 1.5 129,653 55,885 1.5 132,192 53,072 Maint & Ops Specialist 5.5 5.5 411,305 197,717 5.5 420,464 205,972 Senior Engineer 1 1 125,361 48,000 1 127,968 49,670 Engineer (NPDES Coord) 1 1 105,862 41,283 1 108,144 42,864 Sr. Maint & Ops Specialist 1 1 65,068 37,599 1 66,360 39,206 Inspector SW 1 1 75,655 36,444 1 77,654 38,029 Project Manager SW 1 1 110,939 46,595 1 113,730 48,491 Extra Labor 8,000 793 8,000 793 Overtime 9,000 892 9,000 892 Clothing Allowance 1,500 1,500 Department Total 12.5 12.5 $1,089,529 $482,172 12.5 $1,115,653 $496,997 Surface Water Operations and Maintenance Capital The Surface Water Department operations and maintenance capital purchases for 2019 include a portion of the purchase of a slope mower. The total purchase is $43,000 with 70% of the cost ($30,000) funded by Surface Water and 30% ($13,000) from Sewer. The Spider Slope Mower will assist the crew maintain easements and ponds throughout the city where there is a steep terrain. Expenditure Detail Operations - Supplies, Services, and Other Supplies include supplies specific to administering the surface water program. Services now includes costs for King County processing the City's Surface Water billing. It also includes engineering, surveying, repair and replacement costs of equipment, utilities, registrations, and credit card fees, among others. Intergovernmental includes excise tax and interfund utility tax. - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 412.01.538.301.31.00 Supplies - Office & Operating $ - $ - $ 526 $ - $ - $ - 412.01.538.380.31.00 Supplies - 1,044 651 - - - - 412.01.538.380.31.01 Supplies - Community Education 46 280 123 1,000 - - 412.01.538.380.31.02 Supplies -Operating 34,665 27,598 45,426 36,000 36,000 36,000 412.01.538.380.31.03 Supplies - Office & Safety 2,362 9,727 2,393 1,500 1,500 1,500 412.01.538.380.31.04 Supplies - Billing 1,885 3,015 - - - - 412.01.538.380.35.00 Small Tools & Minor Equipment - Minor tools 2,826 932 1,156 4,000 4,000 4,000 412.01.538.380.35.01 Small Tools & Minor Equipment - Traffic 2,866 1,154 1,000 1,000 1,000 1,000 Control Devices Total Supplies 45,694 43,356 50,625 43,500 42,500 42,500 93 Expenditure Detail Operations - Supplies, Services, and Other, Continued - Administration Continued Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 412.01.538.301.42.000ommunication 957 1,276 1,180 - - - 412.01.538.301.43.00 Travel - Mileage, parking - 222 8 - - - 412.01.538.301.48.00 R&M - Equipment repair 13,100 - - - - - 412.01.538.301.49.00 Misc - Project expense - 150 - - - - 412.01.538.380.41.00 Prof Svcs - Engineering and surveying 258,019 244,987 241,767 2,000 2,000 2,000 412.01.538.380.41.01 Prof Svcs - Utility one call senrices 527 632 586 400 650 650 412.01.538.380.41.02 Prof Svcs - CDLs hearing and physicals 744 945 891 1,200 1,200 1,200 412.01.538.380.41.06 Prof Svcs - King County Storm Water - - - 168,000 65,000 Billing 412.01.538.380.42.00 Communication - Phone bills and Nextels 1,190 520 1,572 2,000 2,000 2,000 412.01.538.380.43.00 Travel - Mileage, meals and parking 3,784 1,187 961 2,000 2,000 2,000 412.01.538.380.44.00 Advertising - Ads for jobs 4,685 650 500 500 500 500 412.01.538.380.45.00 Rental - Trackhoes, backhoes, loaders, forklifts, and surface water supplies 2,027 1,665 712 4,000 4,000 4,000 412.01.538.380.45.94 Rental - Equipment Replacement Fund 87,553 230,345 230,345 230,345 292,665 294,765 412.01.538.380.45.95 Rental - Equipment Rental 0 & M 80,180 103,921 100,241 100,241 110,721 110,162 412.01.538.380.46.01 Insurance - WCIA 19,465 22,278 24,616 24,508 27,077 29,784 412.01.538.380.47.00 Public Utility - Electrical, gas, water and sewer utilities for storm lift stations 839 1,405 5,000 5,000 1,000 1,000 412.01.538.380.47.01 Public Utility - Hauling dirt, asphalt & concrete disposal, garbage disp. 26,619 16,375 57,957 60,000 50,000 50,000 412.01.538.380.47.02 Public Utility - Electrical service 388 431 742 500 500 500 412.01.538.380.47.03 Public Utility - Storm filter cleaning - - - - 20,000 20,000 412.01.538.380.47.04 Public Utility - Spill Response & Disposal 21 2,544 5,196 30,000 20,000 20,000 412.01.538.380.47.21 Public Utility - Electric 8,372 8,268 9,248 7,500 9,300 9,700 412.01.538.380.47.25 Public Utility - Water 1,448 2,210 2,056 1,500 2,400 2,500 412.01.538.380.47.26 Public Utility -Surface Water 2,737 2,816 3,139 2,500 4,000 4,120 412.01.538.380.48.00 R&M - 152,999 40,255 32,523 33,000 33,000 33,000 412.01.538.380.48.02 Telemetry and Alarm - Pump Stations - - 4,000 4,000 4,000 4,000 412.01.538,380.49.00 Misc - Reg, tuition, memberships, software upgrades, publications & 5,195 6,002 3,983 6,000 6,000 6,000 412.01.538.380.49.01 Misc - King County recording lien fees for delinquent surface water bills 3,800 3,200 15,000 15,000 - 412.01.538.380.49.08 Misc - PPI credit card fees 16,724 18,908 19,215 17,500 - - Total Services 691,372 711,193 761,438 549,694 761,013 662,881 412.01.538.380.53.00 Ext taxes & operating assessments 69,214 71,736 62,855 50,000 50,000 50,000 412.01.538.380.54.12 Interfund Taxes - Utility tax 586,530 616,836 636,222 636,000 670,300 691,300 Total Intergovernmental 655,744 688,572 699,077 686,000 720,300 741,300 Total Supplies, Services and Other $1,392,810 $1,443,121 $1,511,140 $1,279,194 $1,523,813 $1,446,681 94 Expenditure Detail Capital - Supplies, Services, and Other Supplies include items for capital projects. Services include construction management costs. Capital includes construction and purchase of capital assets. rface Water - Capital Outlays Actua I Budget Projected Account Number 2016 2017 2018 2018 2019 2020 412.98.594.382.31.00 Supplies -Office and Operating $ 1,374 $ - $ 52,667 $ 50,000 $ 50,000 $ 50,000 Total Supplies 1,374 - 52,667 50,000 50,000 50,000 412.98.594.382.41,00 Prof Svcs - Construction management 301,531 397,938 1,136,744 1,518,000 1,795,000 1,364,000 412.98.594.382.42.00 Communication - Postage - - 12 - - - 412.98.594.382.44.00 Advertising - Bid ads 1,946 995 - - - - 412.98.594.382.48.00 R&M - Crushed rock, other repair 73,842 - - - - - 412.98.594.382.49.00 Misc - Other - - 394 - - - Total Services 377,319 398,934 1,137,151 1,518,000 1,795,000 1,364,000 412.01.594.380.64.00 Capital - Machinery & equipment - 6,364 - - 30,000 - 412.98.594.382.61.00 Capital - Land - - - - 125,000 - 412.98.594.382.64.00 Capital - Machinery & equipment - - 5,194 - - - 412.98.594.382.65.00 Capital - Construction projects 939,680 2,117,068 4,037,889 4,395,000 2,430,000 1,337,000 Total Other 939,680 2,123,432 4,043,083 4,395,000 2,585,000 1,337,000 Total Capital Outlays $1,318,373 $2,522,366 $5,232,900 $5,963,000 $4,430,000 $2,751,000 95 96 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 SURFACE WATER 412 Fund GIP **Other After Six Page PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 88 Annual Small Drainage Program 710 710 710 709 710 710 4,259 0 713 89 Storm Water Quality Retrofit Program 359 115 1,035 65 105 105 1,784 1,094 115 90 NPDES Program 50 50 55 55 60 60 330 110 65 91 WRIA 9 Watershed Planning 13 14 14 15 15 16 87 87 16 92 East Marginal Wy S Stormwater Outfalls 1,166 211 0 0 0 0 1,377 1,106 0 93 Riverton Creek Flap Gate Removal 1,142 15 15 15 15 15 1,217 847 15 94 Tukwila 205 Levee Certification 525 230 865 4,600 0 0 6,220 5,808 0 95 Chinook Wind 215 335 15 15 15 15 610 325 0 96 Green the Green 103 117 105 115 120 125 685 294 130 97 Surface Water GIS Inventory 67 100 0 150 0 0 317 0 0 98 Nelson Side Channel 50 200 600 600 15 15 1,480 1,150 15 99 Gilliam Creek Fish Barrier Removal 0 554 1,200 1,200 15 15 2,984 2,365 760 100 S 131st PI Drainage Improvements 0 100 690 0 0 0 790 0 0 101 Northwest Gilliam Storm Drainage System 0 0 0 100 840 0 940 0 0 102 Surface Water Comprehensive Plan 0 0 200 0 0 0 200 0 0 103 S 146th St Pipe & 35th Ave S Drainage 0 0 0 0 166 716 882 0 0 104 Tukwila Pkwy/Gilliam Creek Outfalls 0 0 0 0 75 410 485 0 0 Soils Reclamation Facility 0 0 0 0 0 0 0 0 1,375 S 143rd Street Storm Drainage System 0 0 0 0 0 0 0 0 1,096 Nelsen PI/Longacres Surface Water Phase II 0 0 0 0 0 0 0 0 345 Duwamish Rvrbk Stabilization at S 104th St 0 0 0 0 0 0 0 0 595 TUC Surface Water Conveyance 0 0 0 0 0 0 0 0 541 Grand Total 4,400 2,751 5,504 7,639 2,151 2,202 24,647 13,186 5,781 Changes from 2017 to 2019 CIP: ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2024 can be found in the City's website under Public Works Capital Improvement Program. Deletions: Gilliam Creek 42 Ave S Surface Water Culvert, surface water completed in 2018. 53rd Ave S Surface Water Drainage, completed in 2018. Surface Water Lift Station Locations Storm Lift Station No. 15 Storm Lift Station No. 16 Storm Lift Station No. 17 Storm Lift Station No. 18 Storm Lift Station No. 19 5910 S 180th St - Mizuki Grill 7420 S 180th St (underpass) 530 Strander Blvd - Bicentennial Park 4225 S 122nd St - Allentown Fort Dent Park (Parks Dept.) 2019 - 2024 Capital Improvement Program 87 97 9/19/2018 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Small Drainage Program Project No. 9XX41201 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated 2 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 50 80 80 80 80 80 80 80 80 690 Streamgages/Monitor 31 35 35 35 36 36 36 36 40 320 Const. Mgmt. 90 45 80 80 80 80 80 80 80 695 Construction 448 600 515 515 514 513 514 514 513 4,646 TOTAL EXPENSES 619 760 710 710 710 709 710 710 713 6,351 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 619 695 710 710 710 709 710 710 713 6,286 TOTAL SOURCES 619 760 710 710 710 709 710 710 713 6,351 98 2019 - 2024 Capital Improvement Program 88 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality was added to Interurban Ave Sin 2015 and 53rd Ave Sin 2018. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. A 2017 WA State Department of Ecology grant was awarded for $244,375 with a City match of $43,125. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1 299 20 20 10 10 15 20 395 Land (R/W) 0 Const. Mgmt. 15 15 15 15 15 10 15 100 Construction 45 80 1,000 40 80 80 80 1,405 TOTAL EXPENSES 1 0 359 115 1,035 65 105 105 115 1,900 FUND SOURCES Awarded Grant 244 244 Proposed Grant 850 850 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 1 0 115 115 185 65 105 105 115 806 TOTAL SOURCES 1 0 359 115 1,035 65 105 105 115 1,900 Project Location: Entire System 2019 - 2024 Capital Improvement Program 89 99 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: NPDES Program Project No. 99341210 Provide programmatic implementation requirements of NPDES. The Master Drainage Program specifies DESCRIPTION: a NPDES reporting and action plan for City compliance. The services/supplies funds will also include any illicit discharge (spill cleanup) costs that may occur in the City's right-of-way. State NPDES requirements include an annual report, public education and outreach, illicit discharge detection JUSTIFICATION: and illumination, approved technical standards, staff training, inspections of public and private systems, and drainage system maps. STATUS: All current NPDES requirements have been implemented. LID added to TMC in 2017. MAINT. IMPACT: Additional cleaning and documentation will require added staff resources. National Pollutant Discharge Elimination System (NPDES). Additional NPDES requirements will be ongoing. Costs shown include emergency supplies, testing equipment, DOE testing, and annual public outreach surveys. COMMENT: FINANCIAL Through Estimated 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Staff 1,156 222 1,378 Services/Supplies 403 50 50 50 55 55 60 60 65 848 Const. Mgmt. 0 Construction 12 12 TOTAL EXPENSES 1,571 272 50 50 55 55 60 60 65 2,238 FUND SOURCES Awarded Grant 150 150 Proposed Grant 50 60 110 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 1,421 272 50 0 55 55 0 60 65 1,978 TOTAL SOURCES 1,571 272 50 50 55 55 60 60 65 2,238 Project Location: Entire System 100 2019 - 2024 Capital Improvement Program 90 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: WRIA 9 Watershed Planning Project No. 91641205 DESCRIPTION: City participation in an Interlocal Agreement with WRIA 9 jurisdictions and administered by King County. Endangered Species Act (ESA) related project. Services provided by King County Dept. of Natural JUSTIFICATION: Resources (KCDNRP) under an Interlocal agreement between participating jurisdictions in Water Resource Inventory Area 9 (WRIA 9) and King County. City's contribution is $12,448 per year. STATUS: Interlocal Agreement has been adopted by all cities with an extension through 2025. MAINT. IMPACT: Policies and recommendations will impact maintenance. COMMENT: Ongoing project, only one year actuals are shown in the first column. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 12 13 13 14 14 15 15 16 16 128 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 12 13 13 14 14 15 15 16 16 128 FUND SOURCES King Conservation District 13 14 14 15 15 16 16 103 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected • 0 City Oper. Revenue 12 13 0 0 0 0 0 0 0 25 TOTAL SOURCES 12 13 13 14 14 15 15 16 16 128 Project Location: Entire System 2019 - 2024 Capital Improvement Program 91 101 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204 DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River. JUSTIFICATION; Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co., Jorgensen Forge, and two King County Airport storm systems without easements. Jorgensen Forge outfall was closed in 2011 under an order from the US EPA. The Boeing Company STATUS: contacted the City in 2009 requesting that the City take over ownership of their storm line and outfall. A consultant is preparing design for rerouting the Jorgensen outfall and adding water quality features. MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system. COMMENT: City adopted Boeing's Z Line in 2015. Phase II: Line pipe, add water quality device and connect Jorgenson's drainage to Boeing's Z Line in 2017 and 2018. DOE design and construction grant awarded in 2015 for $1.1 m. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 201 75 276 Monitoring 21 11 11 11 54 Const. Mgmt. 271 271 Construction 884 200 1,084 TOTAL EXPENSES 222 86 1,166 211 0 0 0 0 0 1,685 FUND SOURCES Awarded Grant 120 56 1,106 1,282 Awarded Grant 0 Proposed Grant 0 Mitigation Expected 0 Utility Revenue 102 30 60 211 0 0 0 0 0 403 TOTAL SOURCES 222 86 1,166 211 0 0 0 0 0 1,685 .,. � `� Project Location . � y mom®.s®.�,... v 11100 ,,,,,/ T ses PI ,/N S 07 PI ,.® 4P ,...::. S 94 PI tne tam.. m o� co s �� ® d�i°°mr GI kk IN tlxNsk' Ali ukoV1 ,u,X.Br ;�uW, u"ry VXA7P�Y r7 rGiso )CC\4. 102 2019 - 2024 Capital Improvement Program 92 COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103 Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel DESCRIPTION: confluence, install trail bridge over new channel, restore/revegetate 200 feet of creek channel and 450 ft. of pond shoreline. JUSTIFICATION; Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve fish access to Riverton Creek and enhance salmon rearing and resting area. STATUS: Design underway in 2018. Construction grant of $846k from WA State RCO. MAINT. IMPACT: Expected to increase maintenance. Project used as mitigation for East Marginal Way Pipe Replacement Project and HPA Control #133763-1 requires work to be completed by June 11, 2019, which will need to be extended. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 204 100 40 344 Land (R/W) 0 Monitoring 15 15 15 15 15 15 90 Const. Mgmt. 184 184 Construction 918 918 TOTAL EXPENSES 204 100 1,142 15 15 15 15 15 15 1,536 FUND SOURCES Awarded Grant 72 847 919 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 132 100 295 15 15 15 15 15 15 617 TOTAL SOURCES 204 100 1,142 15 15 15 15 15 15 1,536 Project Location h �,`� 1 1 9� boo cc°, A , 7 St 5 26er t '9.7, In m4 tj, WtMiW'�,Y��., �O • ;, z i I`\ 12.g. a 2.____S 0 11 . i S 12a < . 126 N A 11 1 2� A p S $[ SP i 0 .,,.: A ' -0 �tu�w PowiYWofMppwUKKti.Iw;tlNYpN �W"WMXMWarW;HMMWNM'bNi'1WMPRtl IJrY M'+ ',,.. G®FF S 30 St 2019 - 2024 Capital Improvement Program 93 103 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Tukwila 205 Levee Certification Project No. 91341203 DESCRIPTION: Obtain levee certification for the Tukwila 205 Levee. The US Army Corps of Engineers no longer provides levee certification services to federally authorized JUSTIFICATION: levees. The existing certification expired in August of 2013. Certification is required for the Federal Emergency Management Agency to accreditate the levee system as providing a 100-year level of flood protection. STATUS: Phase I was a overview of entire levee system and Phase II includes identification of levee deficiencies. MAINT. IMPACT: Certification process is expected to lead to additional levee repair projects that are required to meet the certification criteria. Certification is valid for a 10-year period. Costs listed in 2019 through 2022 are estimates for potential repairs that would be grant dependent. King County Flood Control District's Opportunity Grant Program currently has $63k per year. The Army Corps of Engineers is currently designing a levee repair project near Mitchell Moving, GACO, and Segale Properties with construction in 2019. Overall costs for Corps/Flood District project is $55 million, with no City funding. COMMENT: FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Certification Phase I 350 350 Certification Phase II 93 220 250 563 Design 275 275 Const. Mgmt. 30 115 600 745 Construction 200 750 4,000 4,950 TOTAL EXPENSES 443 220 525 230 865 4,600 0 0 0 6,883 FUND SOURCES KC Flood Control 113 63 63 63 63 63 63 63 63 617 Proposed Grants 150 780 4,500 5,430 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 330 157 462 17 22 37 (63) (63) (63) 836 TOTAL SOURCES 443 220 525 230 865 4,600 0 0 0 6,883 Project Location: Entire System 104 2019 - 2024 Capital Improvement Program 94 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Chinook Wind Project No. 91441202 DESCRIPTION: King County purchased site and will restore it as a salmon estuary and passive park in partnership with the City. The WRIA 9 Salmon Recovery Plan recommends creating 20-acres of off -channel habitat within the JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery within the Green/Duwamish Watershed. STATUS: Property purchased and site cleared by King County in 2015 using King Conservation Futures and King County Mitigation Bank. Site planned to be turned over to Tukwila. MAINT. IMPACT: Passive park will require additional maintenance and will include Duwamish Gardens. Grant funding for construction is from the KC Mitigation Bank. City applied for State RCO grant of $138k for trail & parking. COMMENT: FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 7 9 75 25 116 Land (R/W) 52 125 177 Monitoring 15 15 15 15 15 15 15 105 Const. Mgmt. 20 20 Construction 275 275 TOTAL EXPENSES 59 9 215 335 15 15 15 15 15 693 FUND SOURCES Awarded Grant 138 138 Proposed Grant 50 137 187 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 59 9 165 60 15 15 15 15 15 368 TOTAL SOURCES 59 9 215 335 15 15 15 15 15 693 '' Project Location ®\ l 0� s � a N a y0 It" PW.....W..a ...� w«W �r E I01 • lcces St m < m \$� "t�" ( II, ® 11. Stkue { a N e A qq .,„m r 0',.. I A � W S i s „� I lT 4WUPiIMb d.fM,MnvN tlpryyWgdMn 5 30 St G a .y/ IN4 2019 - 2024 Capital Improvement Program 95 105 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Green the Green Project No. 91641202 DESCRIPTION: Interdepartmental effort to provide trees along the Green River and its tributaries in order to provide shade and cooler water temperatures to threatened salmon and steelhead. JUSTIFICATION: WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started a funding program called, "ReGreen the Green" which aims to support revegetation projects along the river. STATUS: Project sites have been identified. Other planting opportunities are being identified in a collaborative effort between Public Works and DCD. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Proposed grant funding is from WRIA9 King County Flood Control District and others. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 14 20 20 20 25 25 25 30 179 Land (R/W) 0 Monitoring 20 20 30 30 40 40 180 Const. Mgmt. 1 5 15 10 15 10 15 10 10 91 Construction 15 68 67 50 50 50 50 50 400 TOTAL EXPENSES 15 20 103 117 105 115 120 125 130 850 FUND SOURCES Awarded Grant 8 44 50 102 Proposed Grant 50 50 50 50 50 250 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 7 20 59 67 55 65 70 75 80 498 TOTAL SOURCES 15 20 103 117 105 115 120 125 130 850 '�;2: A Project Location 430 St Tilli \ 11 . D D r// ��,.�. i 6744 St NN m u S 1�3 St °+e m i �"®/6St / / / i� J.. S S1 . , . 47 q 0 S i%% yt S 150 SC - Y — •` Y;.r l {� ® 1 2 9 ' r -�- S 166 St oltt orl v- S 158 5[ �'C y`1�''''�/. 0� GIS •®' 1ff /a!1'fag,NdlfiIW �NNI�M'!YgW".Y 8 160 St � 7��\ • s��tM'll il,k b 106 2019 - 2024 Capital Improvement Program 96 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Project No. 90241201 PROJECT: Surface Water GIS Inventory j 80241201 The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will need to be mapped. JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate drainage system maps for all outfalls 24" or greater. STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects change the existing system. Combined Asset Management System scheduled for 2017. MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs. COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES permit. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,421 100 67 100 150 1,838 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 1,421 100 67 100 0 150 0 0 0 1,838 FUND SOURCES Awarded Grant 218 50 268 Proposed Grant 0 Mitigation Actual 100 100 Mitigation Expected 0 Utility Revenue 1,103 50 67 100 0 150 0 0 0 1,470 TOTAL SOURCES 1,421 100 67 100 0 150 0 0 0 1,838 Project Location: Entire System 2019 - 2024 Capital Improvement Program 97 107 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Nelsen Salmon Habitat Side Channel Project No. 91641203 DESCRIPTION: Create an off -channel salmon rearing habitat side channel by connecting a segment of historic river channel with the Green River. JUSTIFICATION: WRIA 9 has identified this project a proposed action in the Salmon Habitat Plan. The project area is primarily within State lands. The project will involve adjacent properties, and the need STATUS: for flood protection will need to be analyzed. The Project scope and project area, including any potential property acquisition, needs to be defined and a feasibility study performed. MAINT. IMPACT: Expected to increase maintenance COMMENT: Property acquisition to the north could create the opportunity for a side channel and additional flood storage. Grant funding proposed from King County Flood Control District and State. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (RAN) Monitoring Const. Mgmt. Construction TOTAL EXPENSES 0 0 50 50 200 200 100 500 600 100 500 600 15 15 15 15 15 15 250 0 45 200 1,000 1,495 FUND SOURCES Awarded Grant 0 Proposed Grant 150 500 500 1,150 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 50 50 100 100 15 15 15 345 TOTAL SOURCES 0 0 50 200 600 600 15 15 15 1,495 108 2019 - 2024 Capital Improvement Program 98 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Gilliam Creek Fish Barrier Removal Project No. 99830105 DESCRIPTION: Construct fish passage improvements at existing flap gate location and replace/modify the flap gate which may include a self-regulating tide gate. JUSTIFICATION: Enable fish access to lower Gilliam Creek under wider range of flow conditions. STATUS: Analysis of lower Gilliam Creek is being conducted in 2018 to determine the best solution for fish passage and to address potential flooding. MAINT. IMPACT: Expected to have an increase in monitoring/maintenance. COMMENT: Grant proposals to State RCO and KC Flood Control District. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 39 22 554 110 725 Land(R/W) 0 Monitoring 15 15 15 45 Const. Mgmt. 200 200 85 485 Construction 1,000 1,000 550 2,550 TOTAL EXPENSES 39 22 0 554 1,200 1,200 15 15 760 3,805 FUND SOURCES Awarded Grant 0 Proposed Grant 325 1,020 1,020 500 2,865 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 39 22 0 229 180 180 15 15 260 940 TOTAL SOURCES 39 22 0 554 1,200 1,200 15 15 760 3,805 Project Location EL 0i 5 N 513051 72 28 v` 04 W N S 13• 3 , .410 o 4r 4 0.0.0. l� ., ml lI N L ucf.Il_ N D L N •N D D s139 a b aim .� //�"'. Z 9 `d N 5144 SI t4 In f N 6 S,43SI��M 0 N �/// 6 0 S 1 GSI a I_ S 7" ( A // /�� 4. 51 - 475� �� 1 I S 150 St g 152_51 I 4/ a q � T gip JAB 1 S 150St- ` 6y ® 't \ 7 ilea. ur" •. .� 0 .. ,GAS, S180 I�__ at Tukwila Pkwy t iv ,.i 2019 - 2024 Capital Improvement Program 99 109 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 131st Place Drainage Improvements Project No. 91641204 DESCRIPTION: Design and replace an existing 36" culvert under S. 131st Pl. Raise the roadway approximately 18" and/or provide a concrete wall or other means to keep Southgate Creek within its banks during storm events. JUSTIFICATION: Southgate Creek overtops its bank several times per year during storm events and runs through private property. Debris is deposited within a private driveway and storm system. Maintenance is performed annually on the creek to remove excess sedimentation to reduce the likelihood STATUS: of flooding. MAINT. IMPACT: Reduce the frequency of stream sediment removal and storm cleanup. COMMENT: Project will require an HPA. Look at combining with a future overlay project to reduce overall costs. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 100 100 Land (R/W) 0 Const. Mgmt. 90 90 Construction 600 600 TOTAL EXPENSES 0 0 0 100 690 0 0 0 0 790 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 100 690 0 0 0 0 790 TOTAL SOURCES 0 0 0 100 690 0 0 0 0 790 110 2019 - 2024 Capital Improvement Program 100 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Northwest Gilliam Basin Storm Drainage System Project No. 90341206 DESCRIPTION: Upgrade existing storm drainage system. Provide water quality treatment manholes at the downstream end of the retrofitted drainage systems. Provide asphalt overlay and extruded asphalt curb for all streets. JUSTIFICATION: Reduces right-of-way and private property flooding by increasing the hydraulic capacity of the existing storm drainage system. Water quality manholes remove sediment and oil from street runoff. STATUS: S 146th St was completed in 2009 and S 150th in 2015 with Thorndyke Safe Routes to School. Remaining streets include S 148th St and S 152nd St. MAINT. IMPACT: Expected to decrease maintenance. COMMENT: Where feasible, combine with future water quality and overlay projects to reduce costs and construction impact. FINANCIAL Through Estimated 2 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 100 100 Land (RAN) 0 Const. Mgmt. 40 40 Construction 800 800 TOTAL EXPENSES 0 0 0 0 0 100 840 0 0 940 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 100 840 0 0 940 TOTAL SOURCES 0 0 0 0 0 100 840 0 0 940 VINMAKCIAPPA 2019 - 2024 Capital Improvement Program 101 111 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Surface Water Comprehensive Plan Project No. 91041202 Periodically revise and update the adopted Surface Water Comprehensive Plan to: 1) Incorporate the latest DESCRIPTION: requirements of the National Pollution Discharge Elimination System (NPDES) and Endangered Species Act (ESA); 2) Update Capital Improvement Projects to reflect current needs and completed projects; 3) Include GIS based basin and system maps as they become available; and 4) Revise Storm Water ordinance as needed. JUSTIFICATION: The latest requirements from regulatory agencies as well as newly identified City needs must be included in a regularly updated Surface Water Comprehensive Plan. STATUS: The Surface Water Comprehensive Plan was completed in 2003 and updated in 2013. Future updates are planned on a 7-year cycle with the next update in 2021. MAINT. IMPACT: COMMENT: FINANCIAL Through Estimated 2020 21 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (RAN) Const. Mgmt. Construction TOTAL EXPENSES 163 163 0 0 0 200 200 0 0 0 0 363 0 0 0 363 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 163 0 0 0 200 0 0 0 0 363 TOTAL SOURCES 163 0 0 0 200 0 0 0 0 363 112 2019 - 2024 Capital Improvement Program 102 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: S 146th St Pipe and 35th Ave S Drainage System Project No. 90341214 DESCRIPTION: Provide asphalt overlay and extruded asphalt curb for both streets. Replace existing storm drainage system on S 146th St and provide new storm drainage system for 35th Ave S. JUSTIFICATION: Reduce right-of-way and private property flooding by increasing the capacity of the storm drainage system. STATUS: Maintenance is monitoring area during storm events. MAINT. IMPACT: Expanded system will require additional maintenance. COMMENT: FINANCIAL Through Estimated 1 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 166 166 Land (R/W) 0 Const. Mgmt. 111 111 Construction 605 605 TOTAL EXPENSES 0 0 0 0 0 0 166 716 0 882 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 166 716 0 882 TOTAL SOURCES 0 0 0 0 0 0 166 716 0 882 2019 - 2024 Capital Improvement Program 103 113 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Tukwila Parkway/Gilliam Creek Surface Water Outfalls Project No. 91241205 Install a new 84" manhole structure on the existing 48" Andover Park W/Tukwila Parkway pipe and a DESCRIPTION: 72" manhole structure on the 30" pipe west of Andover Park E/Tukwila Parkway and provide slide gates with discharge ports. The existing 48" and 30" City stormwater pipes discharge to a 108" WSDOT pipe that conveys Gilliam Creek. JUSTIFICATION: The flow line of the WSDOT pipe is approximately 1.6 feet above that of the City pipes that discharge to it. This results in a backwater condition within the City pipes for several hundred feet and prevents inspection and cleaning of those pipes. STATUS: Maintenance inspected system in 2015 and determined pipes are in adequate condition. MAINT. IMPACT: After project completion, maintenance will be able to clean and inspect the pipes. COMMENT: New manhole structures will include the slide gates which will control water flow during maintenance. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 75 75 Land (R/W) 0 Const. Mgmt. 85 85 Construction 325 325 TOTAL EXPENSES 0 0 0 0 0 0 75 410 0 485 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 75 410 0 485 TOTAL SOURCES 0 0 0 0 0 0 75 410 0 485 114 2019 - 2024 Capital Improvement Program 104 Transportation & Infrastructure Committee Minutes September24, 2018 B. Public Works Fee Resolution for Water, Sewer, and Surface Water Rates Staff is seeking approval of a Resolution adopting a Public Works fee schedule to update water, sewer, and surface water rate for 2019 and 2020 based upon analysis of the enterprise funds as outline in the memo. Cascade Water Alliance and King County sewer rates are increasing, which impacts City rates, While the proposal is to adopt rates for two years, analysis could result in modifications for 2020. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. C. Proposed 2019-2020 Biennial Budget Staff reviewed the proposed budgets for Water (401 Fund), Sewer (402 Fund), and Surface Water (412 Fund). Water Fund Public Works Department Water division will have a 5% rate increase on all base rates as Cascade Water Alliance is increasing wholesale water rates 3.01% in 2019 and 1.71% in 2020. Capital Improvement Projects include the CBD Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project and an update to the Sewer Comprehensive Plan. Sewer Fund Public Works Department Sewer division will have a 2.51% pass -through rate increase for King County sewer treatment fees in 2019. There will be no sewer rate increase for Tukwila's sewer fees. Capital Improvement Projects include the CBD Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project and an update to the Sewer Comprehensive Plan. Surface Water Fund Public Works Department Surface Water division's budget proposes a 5% rate increase in 2019 and a 3% rate increase in 2020. Capital Improvement Projects include Riverton Creek Flap Gate Removal, Chinook Wind, Tukwila 205 Levee and the East Marginal Way Outfalls. D. Tukwila International Boulevard Retrofit Analysis Continuation of the discussion on implementation of the Tukwila International Boulevard recommendations that came out of the Congress for New Urbanism report in 2015. Staff has now proposed three Options; Option A allows for updating the zoning code and assumes no change in the configuration of the TIB roadway. Options B and C offer further study on traffic and mitigation and Option C includes an economic benefit study. Options B and C would take at least six months. This information will also be presented to the 9/25/18 Community Development and Neighborhoods Committee. There was a lengthy discussion on development, zoning, and that we need to get it right the first time. Zoning does have an impact to traffic as speed of the roadway and on -street parking determines if development is closer to the street and increases walkability/visibility. Any change to the road configuration has a cost and there will be trade-offs. The CNU had the use of alleys as a means to cut down on mega blocks like we currently have on TIB. There is also the option to have on street parking at certain times of the day with travel lanes during busy times. Sharon Mann spoke of the need for more development in the area and new zoning. Ms. Mann is concerned that there may be a recession and does not want further development to take 15 years like Tukwila Village. Committee sees the need for a clear direction on if the road configuration remains the same or do we assume that there will ultimately be a road diet on TIB. Staff recommended a video 115 116 COUNCIL AGENDA SYNOPSIS Initials Meeting Date 10/01/18 Prepared by Vicky Mayors review Council review ITEM INFORMATION ITEM No. 5 STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/1/18 AGENDA ITEM TITLE Review Foster Golf Budget 2019-2020 Proposed Budget and Proposed CIP 10/1/18 ❑ Motion t1ltg Date ❑ Resolution Mtg Date ❑ Ordinance tlltg Date ❑ Public Hearing Illtg Date E Other Mtg Date CATEGORY 11 Discussion BidAavard Mtg Date Altg Date SPONSORCouncil ❑Mayor ❑FIR ❑DCD ❑Finance ❑.Fire ❑TS SIP&R III Police ❑PAV ❑Court SPONSOR'S Council is being asked to review the Foster Golf Course 2019-2020 proposed budget and SUMMARY Capital Improvement Program. If no changes are requested, Council concensus will be requested to move the Foster Golf Course 2019-2020 proposed budget and CIP to the final budget package for approval in November. REVIEWED BY E C.O.W. Mtg. ❑ Trans &Infrastructure DATE: 9/25/18 ►1 CDN Comm ❑ Finance Comm. E Public Safety Comm. Parks Comm. E Planning Comm. COMMITTEE CHAIR: KRULLER • Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Parks & Recreation Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/1/18 Informational Memorandum dated 9/19/18 Reclaimed Water Spreadsheet Draft 2019-2020 Foster Golf Course Budget Draft Capital Improvement Program for Foster Golf Course Attachment G Minutes from the 9/25 CDN Committee meeting 117 118 TO: FROM: BY: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Community Development and Neighborhoods Committee Rick Still, Parks & Recreation Director Robert Eaton, Parks & Recreation Manager Craig Zellerhoff, Parks & Recreation Manager CC: Mayor Ekberg DATE: September 19, 2018 SUBJECT: Foster Golf Links Budget ISSUE Review the draft Foster Golf Links 2019-20 biennial budget. BACKGROUND Foster Golf Links is 77 acres of green space situated along the meandering Duwamish River. It was designed and built in 1925 on the historic homestead of Joseph Foster and was one of the first public fee courses on the west coast. Mr. Foster, a government scout and packer, homesteaded the land in 1853. A maple tree, planted by him less than a decade after the Civil War, remains on the property and on its huge trunk is fastened a bronze memorial plaque inscribed with the appropriate historical data. In 1978, the Citizens of Tukwila purchased the course with General Obligation Bonds and Councilmanic Bonds. Three different concessionaires operated the facility until 1990. At that time, the City of Tukwila Parks and Recreation Department took over management of the facility with the exception of the restaurant. Foster Golf Links (FGL) has provided entertainment for generations of golfers. A new 15,000 sq. foot clubhouse was constructed in 2004 and includes a 1200 sq. foot Pro Shop, an instruction studio, meeting and banquet rooms for up to 220, and outdoor patio and pavilion seating for an additional 220.The golf course was renovated to add new tees, rebuilt and added several greens, and rebuilt the 10th fairway. All of the changes were done with a look to the future. The golf course has provided enjoyment for beginning golfers and veterans for 85 years. FGL is managed as an enterprise fund, however, unlike a true enterprise fund, FGL does not have a guaranteed revenue stream. Unlike utility rate increases that constituents are required to pay, if green fee rates become too high and are not competitive with other local courses people will no longer utilize the recreational opportunity causing a loss in revenue. In 2017 golf rounds were down 8% ($91,000) compared to the average over the last 5 years, primarily due to rainy weather. At the end of 2017 the Ending Fund Balance was drawn down $79,000. This was a significant impact to the FGL budget coming on the heels of lower revenues in 2016 also due to rainy weather. In addition, in 2017 Seattle City Light (SCL) began requiring the city to lease a portion of the property where the clubhouse parking lot is situated. On September 18, 2017 council authorized the Mayor to sign an agreement with SCL to lease this portion of their property for two years at a rate of $2,500 per month ($30,000/year) with an Z:\Council Agenda Items\Finance\9.25 CDN\Info Memo Golf Budget.docx 119 INFORMATIONAL MEMO Page 2 annual 3% increase per year. At the end of the 2-year lease there in an option to purchase an easement. To mitigate the SCL lease, the rental golf cart replacement plan was placed on hold and the Capital Improvement Projects (CIP) plan has been underfunded thereby delaying or modifying planned maintenance and improvement projects. Funds from both those plans were re -allocated to cover the annual shortfall in 2016 and 2017. Staff desires to replenish the fund balance should poor weather affect revenues in the future and create a more sustainable budget. Staff began a deep dive project to make adjustments in the procedures, management practices, maintenance operations, and revenue programs. This process started with the first step of making budget reductions. All golf staff from maintenance to management have met regularly and worked diligently to achieve 8% budget reductions ($159,000) for the 2018 budget and for the 2019-20 biennium budget. The ongoing implementation of GASB 68, which requires all government agencies to report possible liabilities for future pension requirements has changed the available fund balance significantly from previous years. As shown on Attachment G, there are over $500,000 allocated due to this reporting requirement even though the City will not incur these costs. Additionally, staff have been making changes to improve operational efficiencies in course maintenance operations, pro shop operations, revision to the fleet replacement plan to better align with golf course equipment needs as well as implementing new revenue generating programs. DISCUSSION Intentional efforts are helping set FGL on a more sustainable long-term trajectory. The administration recommends that Admissions Tax revenues remain within the FGL budget. As seen on Attachment G, the $60,000 Admission Tax expense has been zeroed out so that those funds collected by FGL stay within the FGL budget to make it balance. If approved, the TMC will need to be amended to reflect this. This reduction will cover the annual SCL easement lease expense of $30,000 while the remaining $30,000 will be allocated to reinstate the golf cart replacement plan and CIP funding again. This change helps create a sustainable financial plan, especially when the GASB 68 proposed liabilities are not included. Reclaimed Water In the 2017-18 council budget discussions it was suggested that reclaimed water be investigated as an alternate source for irrigating the golf course. Staff began a pilot test area on the course where reclaimed water is being used. This began in May of 2018 and to date has used 6,343 gallons of reclaimed water at a cost of $4,275. Staff will continue with the pilot area testing and monitoring of the soils for two more years to allow more adequate time for determining the long-term impacts of using reclaimed water. Attached is a spreadsheet summarizing the fees associated with reclaimed water. RECOMMENDATION Staff is seeking committee feedback on the Foster Golf Links budget and direction to forward it for discussion at the October 8, 2018 Committee of the Whole. ATTACHMENTS -Attachment G -Reclaimed Water Spreadsheet 2 Q:ICouncil Agenda Items\Finance19.25 CDNIInfo Memo Golf Budget.docx ATTACHMENT G City of Tukwila GOLF ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES 2014 2015 2016 2017 2018 2018 Actual Actual Actual Actual Budget Estimate 2019 2020 2021 2022 2023 2024 Total Excise Tax 3 4 4 3 4 3 Merchandise 141 128 118 108 129 123 Snacks Sales 18 22 18 15 22 15 Green Fees 958 1,012 992 908 1,133 1,018 Instruction 7 10 4 3 12 3 Interest Earnings 0 1 2 4 1 1 Rentals (Clubs & Pull Carts) 13 13 14 16 13 15 Rentals (Riding Carts) 170 186 172 152 190 180 Concession Proceeds 99 100 94 96 106 106 Other- Rewards Program 0 7 8 9 7 10 Subtotal Revenues 1,409 1,483 1,426 1,314 1,617 1,474 General Fund Contribution 600 300 300 300 300 300 3 4 4 4 4 4 120 120 122 122 124 124 15 15 15 15 15 15 1,038 1,087 1,107 1,154 1,154 1,201 3 3 3 3 3 3 1 1 1 1 1 1 16 16 16 16 16 16 180 185 185 190 190 195 110 110 110 110 112 115 8 7 7 7 7 8 1,494 1,548 1,570 1,622 1,626 1,682 300 300 300 300 300 300 Total Revenues 2,009 1,783 1,726 1,614 1,917 1,774 EXPENDITURES Golf Maintenance 789 862 882 851 1,002 904 Pro Shop Operations 604 663 631 591 590 597 Golf Capital - CIP Program 48 0 0 16 50 26 Subtotal 1,441 1,525 1,513 1,458 1,642 1,527 Admissions Tax to General Func 57 60 59 54 60 59 Indirect Cost Allocation (5) 197 174 177 181 184 184 1,794 1,848 1,870 1,922 1,926 1,982 910 932 960 989 1,018 1,049 615 631 650 669 690 710 50 50 50 50 50 50 1,575 1,613 1,660 1,708 1,758 1,809 190 197 201 206 210 215 Total Expenditures 1,695 1,759 1,749 1,693 1,886 1,770 FUND BALANCE Change in Fund Balancerel 314 24 (23) (79) 31 4 Prior Period Operating Adj (206) Beginning Balance 610 715 738 715 636 636 Ending Balance 715 740 715 636 667 640 1,765 1,810 1,861 1,914 1,968 2,024 29 38 9 8 (42) (42) 640 669 707 716 724 682 669 707 716 724 682 640 23 732 90 6,741 18 6 96 1,125 667 44 9,542 1,800 11,342 5,858 3,965 300 10,123 219 11,342 (0) 640 640 Fund Balance: Reservedrbl20% of revenue 361 282 297 285 297 297 295 299 310 314 324 325 336 Unreserved 354 458 418 351 370 343 374 408 406 410 357 314 303 Ending Balance 715 740 715 636 667 640 669 707 716 724 682 640 640 FUND BALANCE NET OF GASB 68 GASB 68 - Pension Liability -596 Net Ending Fund Balance 718 146 123 44 75 48 77 115 124 132 90 48 48 r't Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 2017 - 2022 Financial Planning Model XXXIX 9/19/2018 121 Reclaimed Water Below is a summary of the pilot test area for reclaimed water. Pilot Test 2018 2019 2020 Initial Start Up (one-time) $ 1,500 Supplies (annually) $ 250 Reclaimed Water 100% $ 4,500 $ 4,635 $ 4,774 Annual Total ®$ 6,250 $ 4,635 $ 4,774 GRAND TOTAL $ 15,659 Below is a table reflecting the annual expense for reclaimed water if it were to be implemented across the entire course. If this is something the council would like to pursue further staff would recommend a 25% implementation plan beginning in 2021 upon completion of the pilot test area. RECLAIMED WATER 2021 2022 2023 2024 2025 2026 6-year Total Initial Start Up (one-time) $ 20,000 Supplies (annually) $ 35,000 $ 35,000 $ 35,000 I $ 35,000 $ 35,000 $ 35,000 I $ 35,000 $ 210,000 Reclaimed Water 25% $ 50,000 $ 105,000 $ 87,550 $ 90,177 $ 92,882 $ 95,668 $ 98,538 $ 570,000 Reclaimed Water 50% $ 100,000 $ 155,000 $ 139,050 $ 143,222 $ 147,518 ! $ 151,944 $ 156,502 $ 895,000 Reclaimed Water 75% $ 150,000 $ 205,000 $ 190,550 $ 196,267 $ 202,154 $ 208,219 $ 214,466 $ 1,215,000 Reclaimed Water 100% $ 200,000 $ 255,000 $ 242,050 $ 249,312 $ 256,791 $ 264,495 $ 272,429 $ 1,540,000 *If reclaim water is used, it would be best to implement the program in a phased approach. This would allow the turfgrass to acclimate more easily to the different water; and be an incremental increase to the budget. **A 3% escalator was included for each year. 122 DEPARTMENT: Parks & Recreation FUND: Golf Course RESPONSIBLE MANAGER: Rick Still Description FUND NUMBER: 411 POSITION: Director The mission of Foster Golf Links (FGL) is to provide a quality golfing experience for those that live, work, and play in Tukwila. The golf course is operated as an enterprise fund with revenues covering all maintenance, pro shop services, and capital costs. 2017-2018 Accomplishments • Increased presence online and in social media by adding online registrations and new marketing programs. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. • Continued new Junior Golf Program by holding junior camps, private instruction, and participated in the Jr. PGA Golf program. Strategic Goals 2 & 4. PROS Plan Goals 2, 3, 4, & 5. ♦ Expand partnership with restaurant concessionaire to meet the needs of the customers and community. Strategic Goals 2, 3, & 4. PROS Plan Goals 3 & 4. • Replaced the deteriorating irrigation pond liner in 2017 and aging clubhouse boiler with new high efficiency tankless hot water heaters in 2018. Strategic Goal 4. PROS Plan Goal 4. • Identified areas for improved operations in both course maintenance and pro shop operations and begin implementing them. Strategic Goal 4. PROS Plan Goals 3 & 4. 2019-2020 Outcome Goals • Reinstate Cart Replacement Plan. Strategic Goal 4. PROS Plan Goals 3 & 5. • Improve operational efficiency and sustainability, and develop maintenance management plan. Strategic Goal 1, 4, &5. PROS Plan Goals 4 & 5. ♦ Continue implementing deep tine aerification program. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. • Perform capital improvements at the course for playability and sustainability. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. • Continue to expand our player engagement program to increase access to FGL. Strategic Goals 2, 3, & 4. PROS Plan Goals 2, 3, 4, & 5. 2019-2020 Indicators of Success • Increased rounds of play. • Additional new customers. • Improved satisfaction with equipment. • Better drainage on course, reduced soft spots, and healthier turf. • Increased use of carts on course (not regulated to cart path only) during shoulder months. 123 Revenue and Expense Summary Foster Golf Course Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services Green Fees, Instruction 995,796 910,461 1,021,855 1,145,650 1,041,500 1,088,500 -9.09% 4.51% Sales of Merchandise 136,076 123,295 124,277 151,000 135,000 137,000 -10.60% 1.48% Rents and Concessions 279,733 264,892 308,860 309,000 306,000 311,000 -0.97% 1.63% Total Charges for Services 1,411,605 1,298,648 1,454,991 1,605,650 1,482,500 1,536,500 -7.67% 3.64% Miscellaneous Revenue Excise Taxes 3,677 2,830 2,664 3,900 2,900 2,900 -25.64% 0.00% Investment Earnings 2,500 4,380 3,053 1,000 500 500 -50.00% 0.00% Sale of Capital Assets - - - - - - 0.00% 0.00% Other Misc Revenue 8,603 8,012 13,806 7,000 8,000 8,000 14.29% 0.00% Total Miscellaneous Revenue 14,780 15,222 19,523 11,900 11,400 11,400 -4.20% 0.00% Transfers In 300,000 300,000 300,000 300,000 300,000 300,000 0.00% 0.00% Total Operating Revenue 1,726,385 1,613,871 1,774,514 1,917,550 1,793,900 1,847,900 -6.45% 3.01% Operating Expenses Salaries & Wages 681,181 667,235 700,133 729,121 693,437 713,129 -4.89% 2.84% Personnel Benefits 269,162 205,834 305,446 321,673 301,888 315,160 -6.15% 4.40% Supplies 268,568 204,127 187,207 203,415 207,000 207,000 1.76% 0.00% Services 288,647 358,540 306,981 332,042 316,837 322,107 -4.58% 1.66% Intergov't Services & Taxes 65,114 59,348 59,293 66,400 6,000 6,000 -90.96% 0.00% Total Operating Expenses 1,572,671 1,495,084 1,559,060 1,652,651 1,525,162 1,563,396 -7.71% 2.51% Capital Expenses Capital Outlay (0) 16,043 26,000 50,000 50,000 50,000 0.00% 0.00% Principal - - - - - - 0.00% 0.00% Interest - - - - - - 0.00% 0.00% Total Capital Expenses (0) 16,043 26,000 50,000 50,000 50,000 0.00% 0.00% Indirect cost allocation 177,352 180,899 184,517 184,517 189,683 196,512 2.80% 3.60% Transfer to Fund 301 - 1% Arts - 500 500 - 500 500 0.00% 0.00% Total Expenses 1,750,023 1,692,526 1,770,077 1,887,168 1,765,345 1,810,408 -6.46% 2.55% Change in Fund Balance (23,638) (78,655) 4,437 30,382 28,555 37,492 -6.01% 31.30% Beginning Fund Balance 737,937 714,299 635,644 633,092 640,081 668,636 Networking capital (Fund Balance) 714,299 635,644 640,081 663,474 668,636 706,128 0.78% 5.61% 124 Expenditure Detail - Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Foster Golf Course Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Director of Instruction - Golf 1 1 $ 82,352 $ 44,137 1 $ 84,072 $ 45,979 Golf Maintenance Supervisor 1 1 85,833 37,231 1 87,762 38,734 Lead Maintenance Specialist - Golf 1 1 80,913 31,626 1 82,488 32,829 Fleet Technician Golf 1 1 66,382 37,354 1 71,112 39,637 Adm in Support Technician - Golf 2.5 2.5 142,920 65,623 2.5 146,031 68,390 Maintenance Specialist Golf 2.25 2.25 149,037 70,694 2.25 155,664 74,369 Extra Labor 85,000 8,424 85,000 8,424 Overtime 1,000 99 1,000 99 Unemployment - 5,600 - 5,600 Clothing Allowance - 1,100 - 1,100 Department Total 8.75 8.75 $ 693,437 $ 301,888 8.75 $ 713,129 $ 315,160 125 Expenditure Detail Operations - Supplies, Services, and Other Supplies include irrigation, fertilizers, etc. for grounds maintenance and small tools. Services include security, utilities, rental of equipment, insurance, repairs & maintenance for course equipment, rental and maintenance charges, and memberships, among others. Intergovernmental includes admission taxes paid to the City. Capital includes upgrades to tees and greens. Foster Golf Course - Operations Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 411.00.576.680.31.00 Supplies - Office & Operating $ 148 $ 1,146 $ 3,779 $ 2,400 $ 2,000 $ 2,000 411.00.576.680.31.02 Supplies - Grounds Maintenance 32,952 30,755 6,453 40,000 30,000 30,000 411.00.576.680.31.03 Supplies - Irrigation 8,960 27,452 7,400 7,000 7,000 7,000 411.00.576.680.31.04 Supplies - Fertilizers & Misc. Chemicals 47,490 41,380 38,432 45,000 37,000 37,000 411.00.576.680.31.05 Supplies - Fleet - 3,190 6,576 - 3,000 3,000 411.00.576.680.35.00 Small Tools & Minor Equipment - Tools for course 769 5,361 936 4,000 4,000 4,000 411.00.576.680.35.01 Small Tools & Minor Equipment -Fleet - 4,204 8,020 - 8,000 8,000 Total Supplies 90,320 113,488 71,596 98,400 91,000 91,000 411.00.576.680.41.00 Prof Svcs - Geese control 628 - 1,397 5,000 2,000 2,000 411.00.576.680.42.00 Communication - Phones, alarms and monitoring 1,369 1,961 1,623 1,521 1,600 1,600 411.00.576.680.43.00 Trawl - Meals, mileage, parking for professional development trawl 36 300 300 300 411.00.576.680.44.00 Advertising - - - - - - 411.00.576.680.45.00 Rental - Bottled water, portable toilet rentals, short term rental equipment 478 5,094 2,980 2,448 2,500 2,500 411.00.576.680.45.94 Rental - Equipment Replacement Fund 76,884 78,129 78,129 78,129 55,000 56,050 411.00.576.680.45.95 Rental - Equipment 0 & M 32,369 42,309 41,749 63,529 57,037 61,257 411.00.576.680.46.00 Insurance -WCIA 1,222 - - - - - 411.00.576.680.46.01 Insurance - WCIA 19,465 20,424 22,564 22,465 23,000 23,000 411.00.576.800.46.04 Insurance - Flood - - - - - - 411.00.576.680.47.00 Public Utility - Puget Snd Energy - pump stations, water -course restrms, maintenance shed - - - - - - 411.00.576.680.47.21 Electric 8,927 9,006 6,448 12,000 10,000 10,000 411.00.576.680.47.22 Gas 459 650 1,032 700 700 700 411.00.576.680.47.25 Water/Sewer 3,581 2,221 2,001 6,200 3,000 3,000 411.00.576.680.47.26 Surface Water 32,946 34,593 33,316 31,000 35,000 35,000 411.00.576.680.47.01 Public Utility - SSWM charges - - - - - - 411.00.576.680.47.09 Public Utility - Puget Sound Energy, City water -wash bay and maintenance bldg 3,739 3,551 1,705 4,000 4,000 4,000 411.00.576.680.48.00 R&M - Contracted parking lot maintenance, fire alarm test, misc. repairs 7,081 45,779 7,522 10,000 5,000 5,000 411.00.576.680.48.01 R&M - Professional Tree Removal 9,308 - - 6,000 - - 411.00.576.680.48.03 R&M - Pump station and river pump, 9th fairway pump station 3,505 877 578 3,000 411.00.576.680.49.00 Misc - Memberships, uniform cleaning, prof dev, WWGCSA mem, WSDA cert. 4,236 3,799 4,546 2,000 2,000 2,000 411.00.576.680.49.01 Misc - - - - - - - Total Services 206,231 248,394 205,589 248,292 201,137 206,407 411.00.576.680.54.01 Intergowmmental - Admission Taxes 58,876 53,566 (0) 60,000 61,875 64,475 Total Intergovernmental 58,876 53,566 (0) 60,000 61,875 64,475 411.00.594.760.63.05 Capital - Tees & Greens (0) - 26,000 50,000 50,000 50,000 411.00.594.760.64.00 Capital - 16,043 - - - - Total Other (0) 16,043 26,000 50,000 50,000 50,000 Total Supplies, Services and Other $ 355,427 $ 431,492 $ 303,185 $ 456,692 $ 404,012 $ 411,882 126 Expenditure Detail Pro Shop - Supplies, Services, and Other Services for the Pro Shop include supplies for the shop and resale items. Services include annual required testing, advertising, utilities, rental of equipment, repair & maintenance, and memberships, among others. Intergovernmental includes excise tax paid on revenue earned. Foster Golf Course - Pro Sho Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 411.00.576.681.31.00 Supplies - Office & Operating $ 7,771 $ 7,726 $ 7,369 $ 6,415 $ 6,000 $ 6,000 411.00.576.681.31.01 Supplies - Building 3,426 - - - - - 411.00.576.681.31.02 Supplies - Rental 786 22 158 500 500 500 411.00.576.681.31.04 Supplies - Repair 3,645 160 1,079 1,500 1,500 1,500 411.00.576.681.34.01 Supplies - Pro Shop (Resale) 102,896 57,424 74,468 66,000 60,000 60,000 411.00.576.681.34.02 Supplies -Concessions - 7,125 9,946 15,600 8,000 8,000 411.00.576.681.34.03 Supplies - Special Order (Resale) - 18,181 22,531 15,000 15,000 15,000 411.00.576.681.35.00 Tools/Small Equip - Golf Carts 59,725 - 60 - 25,000 25,000 Total Supplies 178,248 90,638 115,610 105,015 116,000 116,000 411.00.576.681.41.00 Prof Si,cs - SZEN annual support -Online Tee Reservation, Adiertising and artwork, Orbit: Webpage 4,746 3,575 461 4,400 4,000 4,000 411.00.576.681.42.00 Communication - Phone, cable and alarm monitoring 2,955 3,843 3,556 4,150 4,000 4,000 411.00.576.681.43.00 Trawl - Meals, mileage, parking for professional dewlopment related trawl 11 12 486 200 200 200 411.00.576.681.44.00 Advertising - Misc adhertising expenses 4,455 5,461 4,922 4,000 5,000 5,000 411.00.576.681.45.00 Rental - Special event fleet rental and portable toilet rentals 9,796 11,739 23,854 5,000 35,000 35,000 411.00.576.681.47.00 Public Utility - City Light, Puget Sound (29,299) (28,558) (38,298) (32,000) (28,000) (28,000) Energy, Sound Security 411.00.576.681.47.21 Electric 35,433 39,729 41,338 40,000 44,000 44,000 411.00.576.681.47.22 Gas 1,178 2,680 2,255 1,500 3,000 3,000 411.00.576.681.48.00 R&M - Cart maintenance and repair, Clubhouse oil separator, building repair & window washing, HVAC maintenance 15,971 24,307 14,963 20,000 15,000 15,000 411.00.576.681.48.01 R&M - Golf equipment 259 - - - - - 411.00.576.681.49.00 Misc - Memberships - Nat'l Golf Foundation, PGA , PNGA, UAGA, Cintas mat/laundry svc, professional development, misc. 8,541 13,848 4,095 8,500 8,500 8,500 411.00.576.681.49.01 Misc - Printing of score cards, brochures, forms 2,069 - 3,000 - - 411.00.576.681.49.08 Misc - PPI credit card fees 26,300 33,511 32,328 25,000 25,000 25,000 Total Services 82,416 110,146 89,959 83,750 115,700 115,700 411.00.576.681.53.00 Intergovemmental- Excise tax 6,237 5,781 6,383 6,400 6,000 6,000 Total Other 6,237 5,781 6,383 6,400 6,000 6,000 Total Supplies, Services and Other $ 266,902 $ 206,566 $ 211,952 $ 195,165 $ 237,700 $ 237,700 127 128 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 GOLF COURSE ENTERPRISE FUND 411 CIP **Other Page # PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources 117 Foster Golf Links General Improvements 40 50 50 50 50 50 290 0 Grand Total Changes from 2017 to 2019 CIP: None. 40 50 50 50 50 50 290 0 *" Denotes other funding sources, grants, or mitigation. 2019 - 2024 Capital Improvement Program 105 9/19/2018 129 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Foster Golf Links General Improvements Project No. Varies DESCRIPTION: Provide annual improvements to the golf course greens, tees, drainage and irrigation as provided by golf revenues after operation costs and debt service payments are reconciled. JUSTIFICATION: Improvements are part of the plan to improve the playability of the course. STATUS: MAINT. IMPACT: Better year round play with improved course conditions, reduced maintenance, and increased safety. COMMENT: Ongoing project, only one year actuals shown in first column. With completion of the clubhouse, funding provides resources for in-house labor to complete on -going major maintenance projects. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Engineering 0 Land (RAN) 0 Construction 16 26 40 50 50 50 50 50 50 382 TOTAL EXPENSES 16 26 40 50 50 50 50 50 50 382 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Golf Revenue 16 26 40 50 50 50 50 50 50 382 TOTAL SOURCES 16 26 40 50 50 50 50 50 50 382 1 32019 2024 Capital Improvement Program 107 Community Development & Neighborhoods Minutes September25, 2018 years, not five years and three months. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 1, 2018 REGULAR CONSENT AGENDA. D. Tukwila International Boulevard Rechannelization Project and Neighborhood Plan The City Council has requested a status update on implementation of the Tukwila International Boulevard (TIB) recommendations that came out of the Congress for New Urbanism report in 2017. One of those recommendations was to reduce the number of through lanes on TIB by half and add bike lanes and on -street parking. Tukwila contracted with Fehr & Peers to study the impacts of doing this, and their preliminary report suggested likely adverse impacts to parallel residential streets. Staff believes that more analysis needs to be done, including consideration of type and funding of traffic calming on side streets, since the cost of implementation will be significantly higher than previously understood. Staff is now proposing three options: Option A allows for updating the zoning code and assumes no change to the TIB roadway, Options B and C would plan further study on traffic and mitigation with Option C including an economic benefit study. Further study would take at least six months. Further study is estimated at $100,000 with an economic impact component requiring an additional estimated $40,000. Chair Kruller requested that a PDF of the Fehr & Peers study be provided to the full Council. She also pointed out that the staff report claims "the direction" is to not move forward with TIB rechannelization, but that direction is a policy decision and the Council has not yet given any direction. The Committee requested this be brought to the Committee of the Whole for a full Council discussion. NO RECOMMENDATION. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial Budget Staff presented proposed 2019-2020 budgets for the following: Department of Community Development The DCD Budget proposes a 3% reduction in the areas of travel, supplies, professional services, and overtime and grant reductions for the Recycling and the Transportation Demand Management Programs. Revenue estimates include grants, pass through fees, and over 2 million in application fees due to development activity. The department is also proposing to replace the permitting software with a new vendor in 2020, funded by the DCD technology fee. Research would take place next year. Foster Golf Links The golf course is operated as an enterprise fund with revenues covering maintenance, pro shop service, and capital. In 2017, golf rounds were down 8%, drawing down the Ending Fund Balance. In addition, City Light began requiring the city to lease a portion of its property, so staff placed the rental golf car replacement plan on hold and delaying or modifying planned maintenance and improvements. The proposed budget reflects 8% reductions for the 2019- 2020 biennium. Staff recommends that Admissions Tax revenues remain within the golf budget, which would require a code amendment. In 2016, the Council directed staff to explore the use of reclaimed water. A pilot test area began in May 2018 and to date has used 6,343 gallons at a 131 Community Development & Neighborhoods Minutes September25, 2018 cost of $4,275. Testing will continue for two more years. If reclaimed water irrigation is implemented across the entire course, staff estimates the six -year total (2021-2026) to cost $1,540,000. Committee members discussed the budget proposals for Community Development and Foster Golf Links and agreed to move them forward to Committee of the Whole for more discussion. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. Adjourned 7:09 p.m. 's `l Committee Chair Approval Minutes by BM/LH 132 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/01/18 JF ITEM INFORMATION ITEM No. 5 STAFF SPONSOR: JEFF FRIEND ORIGINAL. AGENDA DATE: 10/1/18 AGENDA ITT?M TPl'L1 Review Department of Community Development (DCD) 2019-2020 Proposed Budget 10/1/18 E Motion Mtg Date E Resolution Mlltg Date Ordinance Mtg Date ❑ Bid Award At Date E Public IHearing Mtg Date E Other Mtg Date CATEGORY ►1 Discussion At Date SPONSOR Council r—Mayor ❑IHR ❑DCD ►1Finance ❑Fire TS •P&R Police ❑PIV ❑Court SPONSOR'S Council is being asked to review the DCD 2019-2020 proposed budget. If no changes are SUMMARY requested, Council concensus will be requested to move the DCD 2019-2020 proposed budget to the final budget package for approval in November. REVIEWED BY ❑ C.O.W. Mtg. ® CDN Comm E Finance Comm. E Public Safety Comm. ❑ Trans &Infrastructure E Arts Comm. E Parks Comm. E Planning Comm. DATE: 9/25/18 COMMII'1EE CHAIR: KRULLER RECOMMENDATIONS: SPONsoR/ADMIN. COMMIYI' Finance F: Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURI3 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/1/18 Informational Memorandum dated 9/14/18 Draft 2019-2020 Community Development Budget Minutes from the 9/25 CDN Committee meeting 133 134 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods Committee FROM: Jack Pace, Department of Community Development Director CC: Mayor Ekberg DATE: September 14, 2018 SUBJECT: 2019-2020 Community Development Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND In 2017 and 2018, the department experienced several staff vacancies and due to the limited job market, the positions have been difficult to fill. This has resulted in some labor savings in 2017 and 2018. There has been an increase in development activity. In 2017, the department processed 1,750 construction permits with a valuation over $122 million. This is an increase of valuation of $28 million from 2016. As of July 2018, the department processed 1,059 construction permits with a valuation of $106 million. In 2019, the department will be processing permits for the various Tukwila School District projects, two hotels, and a large redevelopment project on the United Grocers site. DISCUSSION The following will summarize the proposed changes to the Community Development budget: Changes from 2017-2018 Budget 3% Reduction ($110,619) The reductions in the department were made to accounts that would have the least impact on service; accounts such as travel, supplies, professional service, and overtime. Actual usage was a criterion on which reductions were based. Overall, budget reductions will limit the department's flexibility to deal with changing demands. 135 INFORMATIONAL MEMO Page 2 Grant Funding The Recycling Program in 2019 / 2020 will have a grant reduction of 14% with a proposed budget of $32,910 per year. The Transportation Demand Management (TDM) grants will be reduced from 2018 levels in 2019 and 2020.Starting in mid-2019, without additional grant funding, the budget will be $74,205 for 2 years or $37,100 per year. With the reduced grant funding, the FTE count will decline from 2 FTEs to 1.5 FTEs. As part of the Shoreline Master Plan update, the department received a $20,000 grant. $5,000 will be spent in 2018 and $15,000 in 2019. For the update of the Buildable Lands Report, the department will receive a $5,000 grant. 2019-2020 Revenues The department projects estimate for revenues per year are: • Grants $117,910, • Pass Thru Fees $152,000 • Application Fees $2,211,322 Priority Based Budgeting The priority -based budget breakdown by program area can be found in the budget document. The programs that are dealing with the Comprehensive Plan, Current Planning, Construction permits, and public records are mandated by the State (such as Growth Management Act, SEPA/State Building Codes). Other programs such as Rental Housing, and Code Enforcement are mandated by Tukwila Municipal Code. New Proposal The department is proposing to replace the existing permitting software (Trakit) with a new vendor. The current system vendor has changed companies three times and has not met the contract commitment to respond to service needs, such as implementing eTrakit. The estimated cost ranges from $100,000 to $500,000 depending on if it is a subscription based or licensed product. This proposal will be funded by the DCD technology fee. In 2019, staff would review options and make a selection. Implementation would occur in 2020. RECOMMENDATION Staff is seeking committee feedback on the proposed department budget and direction to forward it for discussion at the October 8, 2018 Committee of the Whole. Other steps in the overall budget review process will include Council -led work sessions, the Mayor's formal budget delivery on October 1st, community outreach, and a public hearing. ATTACHMENTS -Draft 2019-2020 Community Development Budget 136 Community Development `��K�� DCD Director Assistant bothe Director (1) UeputyD[D Director (1) Urban Environmeooa|is; TDMPro8ram Grant Funded (1.5) Planning Supervisor (%) Permit Coordinator (1) Admin5uppwrt Technician (2) Senior Planner (Z.JS) Assistant Planner (2.7 'l AdnninSupport [ode Enforcement AdmninSuppOrt Technician (1.5) Building Off (1) Senior Plans Exarniner(1) Plans Examiner Combination Inspector (2) Senior Electrical 137 138 DEPARTMENT: Community Development (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description FUND NUMBER: 000 POSITION: Director The Department of Community Development is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee and Short Subdivision Committee, and coordinator of regional planning issues. 2017-2018 Accomplishments ♦ Adopted updated landscape and tree codes to implement Comprehensive Plan tree canopy goals which will improve the health and aesthetics of residential neighborhoods and development. Strategic Goals 3 & 4. ♦ Conducted extensive marketing and outreach to modify Tukwila's transportation mode split including outreach to diverse communities, such as Veterans, individuals with limited English proficiency, and elderly and low-income populations using the CTR grants. Strategic Goals 3 & 4. ♦ Adopted updates to Accessory Dwelling Unit regulations along with an ADU amnesty program to improve life safety conditions. Strategic Goals 1 & 2. ♦ Partnered with non-profit housing developers to increase affordable housing options. Strategic Goals 1 & 2. ♦ Enhanced the Rental Housing Licensing and Inspection Program with an additional half time support tech. Strategic Goal 2. ♦ Completed several large construction projects such as the 19 story Hotel Interurban, 5 story Holiday Inn Express, SHAG Tukwila Village Senior Living Buildings D, E, and Community Commons Building C, and 4 story Woodsprings Suites Hotel. Received and reviewed plans for Foster High School $34 million addition/remodel, and 3 story Quail Park Senior Housing. Began construction on 7 story Sterling Southcenter and Chick-Fil-A drive through. Strategic Goals 1, 3 &4. ♦ Maintained a 24-hour turnaround time for building inspections. Strategic Goals 2 & 4. ♦ Issued 2,809 permits valued at $228,430,530 and revenue of $6,110,505 Strategic Goal 3 ♦ Conducted 74 Pre -application meetings for potential projects Strategic Goal 3 ♦ Continued Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4. ♦ Assisted the Tukwila School District in implementing their Capital Facilities improvements. Strategic Goal 2. 139 ♦ Assisted PW in seeking funds for implementation of the Longacres improvements. Strategic Goals 1, 3 & 5. 2019-2020 Outcome Goals ♦ Implement an ADU amnesty program for existing unpermitted units Strategic Goals 1 & 2 ♦ Adopt TIB regulatory updates to implement the Comprehensive Plan vision Strategic Goals 1 & 2 ♦ Adopt revised regulations for Tukwila South prior to expiration of the development agreement in 2023 Strategic Goals 3 & 4 ♦ Update Sensitive Area regulations to meet best available science and State requirements Strategic Goals 1 & 5 ♦ Update Tukwila's Sensitive Area maps to reflect new regulations and mitigation actions Strategic Goals 1 & 5 ♦ Update Tukwila's Shoreline Master Program to meet State requirements Strategic Goals 1 & 5 ♦ Review and update short term rental regulations and residential definitions Strategic Goals 1 & 5 ♦ Create an educational campaign for new tree regulations Strategic Goals 1 & 5 ♦ Continue Business & MF Recycling & Composting Outreach. Strategic Goals 3 & 4. ♦ Modify Tukwila's transportation mode split through extensive marketing and outreach including diverse communities, such as Veterans, individuals with limited English proficiency, and elderly and low-income populations using the CTR grant. Strategic Goals 3 & 4. ♦ Begin Buildable Lands data gathering and analysis ♦ Implement online permit applications and electronic plan review. Strategic Goal 4. ♦ Adopt and implement State 2018 I -Codes in 2020. Strategic Goal 3 & 4. ♦ Implementation of BlueBeam Electronic Plan Submittal and Review. Strategic Goal 3 & 4. ♦ Implement a 90% paperless plan review process. Strategic Goal 3 & 4. ♦ Implementation of over the counter permit process. Strategic Goal 3 & 4. ♦ Continue to maintain a 24-hour turnaround time for building inspections. Strategic Goal 3 & 4. ♦ Continue to improve plan review turnaround time. Strategic Goal 3 & 4. 140 2019-2020 Indicators of Success • Development permits accepted online, and plans reviewed electronically. • Transportation mode split shows higher usage of transit, van pools, bicycling and walking. • Continued improvement in rental housing conditions. • Implementation of Tukwila International Boulevard policies and strategies. • Short review times for development permits (Electrical Permit / Plumbing /Gas Permits). Budget Change Discussion Salaries & Benefits. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Two staffing changes were included in the 2019-2020 budget: 1) a reduction of .25 FTEs for the Transportation Demand Coordinator which is partially grant funded and 2) a Senior Planner (1 FTE) had retired, and the position was replaced with an Assistant Planner position (1 FTE) Supplies. Supplies for 2019 and 2020 were decreased by $13,000 compared to the 2018 budget as part of the effort to reduce departmental expenses by 3%. Services. Overall, the services category was reduced by about $85,000 for 2019 and 2020 with most of the amount coming from the Professional Services line. The reduction reflects the effort to reduce expenditures and should have the least impact on the Department's services. Intergovernmental. The Metro CTR (Commute Trip Reduction) program line in this category remains unchanged from the 2018 budget. 141 Department Detail: Staffing and Expenditure by Program PROGRAMS FTE BUDGET PERCENT 2019 2020 2019-20 Construction Permit Review and Inspection 5.49 733,781 753,409 2.7% Customer Inquiries and Assistance 3.48 375,449 387,221 3.1% Permit Intake and Coordination 2.50 362,099 370,625 2.4% Current Planning 2.39 327,214 339,118 3.6% Comprehensive Plan Implementation 1.90 325,989 333,131 2.2% DCD Administration 1.70 318,379 325,506 2.2% Code Enforcement 2.48 267,876 274,961 2.6% Planning Commission, Board of Architectural Review and 1.34 182,373 187,783 3.0% Hearing Examiner Trasnportation Demand Management 1.50 181,598 183,851 1.2% Regional Government Coordination 0.80 150,703 154,200 2.3% Rental Housing 1.53 140,761 144,739 2.8% Abatement 0.30 88,261 89,342 1.2% Recycling 0.11 57,075 56,531 (1.0%) PROGRAM TOTALS 25.5 3,511,558 3,600,417 2.5% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore; no historical data is available. Program Descriptions Building Construction Permit Review and Inspection: Review Building, Plumbing, Electrical, Energy, and Mechanical Permits for compliance with State Building Code requirements. Administration Customer Inquiries and Assistance: Respond to or assign requests from public (such as Public Records Requests, Building Permit record, or zoning records). DCD Administration: Provide leadership and management to program areas including: workplan, program budget, contract management, personnel management, training, city addressing and operations. Regional Government Coordination: Participating on regional committees and task forces, outreach to neighboring jurisdictions (K4C, IJT, Housing Task Force, Metro/Sound Transit). Planning Commission, Board of Architectural Review and Hearing Examiner: Hold hearings, issue decisions, and make recommendations to the City Council on land use matters as well as appeals hearings on administrative decisions. 142 Permit Coordination Permit Intake and Coordination: Intake approximately 1,800 construction permits, manage review, and issue approval or denials Planning Current Planning: Review of Building and Construction permits, sign permits, special permissions, wireless facilities, and review development proposals such as Plats, SEPA, and Shoreline Permits Comprehensive Plan Implementation: provide for legislative development of polices and regulations to implement Washington State Laws related to governance, environment and land use and implementation of the City Strategic Plan. (Such as Growth Management Act, Shoreline Management Act, State Environmental Policy Act and Annexation laws) Recycling: Grant Funded - provides education and support to improve waste prevention and recycling Transportation Demand Management: Grand Funded - Increase non -drive alone travel and reduce vehicle miles traveled Code Enforcement: Compliance with the City's laws and regulations for land use, zoning, building, housing, landscaping and environmentally sensitive areas Rental Housing: Compliance with City's Rental Housing Ordinance and inspection requirement Abatement: A revolving budget fund to remove public nuisances Expenditure Summary Community Development Actual Budget Percent Change Projected Expenditures By Program 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Administration $ 341,670 $ 353,189 $ 369,561 $ 380,509 $ 373,947 $ 381,914 -1.72% 2.13% Planning 1,036,220 1,169,715 1,225,900 1,285,783 1,203,005 1,238,980 -6.44% 2.99% Code Enforcement 392,069 389,566 442,287 533,335 475,685 487,594 -10.81% 2.50% Permit Coordination 445,636 359,905 322,940 411,455 419,769 430,112 2.02% 2.46% Building Division 723,733 714,434 691,769 871,623 814,819 836,069 -6.52% 2.61% Recycling Program 44,951 45,304 50,299 46,000 42,734 41,900 -7.10% -1.95% TDM Program 225,600 251,434 258,561 142,455 181,599 183,848 27.48% 1.24% Department Total $3,209,879 $3,283,547 $3,361,316 $3,671,160 $3,511,557 $3,600,417 -4.35% 2.53% Community Development Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $2,004,026 $2,088,314 $2,083,881 $2,247,104 $2,256,626 $2,314,063 0.42% 2.55% Personnel Benefits 729,138 785,376 801,218 949,760 879,203 912,681 -7.43% 3.81% Supplies 35,947 61,983 39,441 35,680 22,680 22,680 -36.43% 0.00% Services 425,358 339,944 435,859 437,616 352,048 349,993 -19.55% -0.58% lntergovt. Svcs & Taxes 15,410 7,930 916 1,000 1,000 1,000 0.00% 0.00% Department Total $3,209,879 $3,283,547 $3,361,316 $3,671,160 $3,511,557 $3,600,417 -4.35% 2.53% 143 Expenditure Detail - Salaries & Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Community Development Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits DCD Director 1 1 $ 160,210 $ 56,556 1 $ 163,368 $ 58,269 Deputy DCD Director 1 1 132,837 58,601 1 135,432 60,533 Assistant to the Director 1 1 83,083 35,970 1 84,840 37,307 Planning Supervisor 1 1 120,248 50,086 1 122,760 51,891 Senior Planner 3.25 3.25 320,827 89,835 3.25 332,330 93,460 Assistant Planner 1.75 1.75 166,448 44,130 1.75 172,914 45,994 Urban Environmentalist 0.5 0.5 51,980 11,087 0.5 53,328 11,394 TDM Coordinator 1.75 1.5 83,352 24,230 1.5 83,200 24,583 Code Enforcement Officer 3 3 198,374 104,936 3 203,288 109,427 Permit Coordinator 1 1 79,731 38,614 1 81,312 40,070 Building Official 1 1 124,844 47,725 1 127,752 49,457 Senior Electrical Inspector 1 1 91,804 37,373 1 94,072 38,891 Senior Plans Examiner 1 1 73,080 34,553 1 74,920 36,036 Combination Inspector 2 2 146,335 81,327 2 149,640 84,832 Plans Examiner 1 1 75,201 33,001 1 77,314 34,332 Admin Support Technician 4.5 4.5 272,714 120,408 4.5 280,172 125,245 CTR Coordinator - Grant Funded 18,192 4,113 18,192 4,113 Extra Labor 47,672 4,724 49,536 4,909 Overtime 9,694 961 9,694 961 Clothing Allowance 975 975 Department Total 25.75 25.50 $ 2,256,626 $ 879,204 25.50 $ 2,314,063 $ 912,681 144 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies, resale items for programs, and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities and repair & maintenance, among others. Intergovernmental includes pass -through grant funds. Community Development Account Name, Purpose Actual Budget 2016 2017 Projected 2018 2018 2019 2020 Salaries $1,934,610 $2,028,438 $ 1,980,568 $2,199,436 $2,181,068 $2,236,641 Extra Labor 66,250 53,079 82,420 36,574 65,864 67,728 Overtime 3,165 6,796 20,894 11,094 9,694 9,694 FICA 149,893 156,066 156,998 172,850 172,823 176,893 Pension 219,685 243,041 256,030 265,439 279,482 286,549 Industrial Insurance 15,261 15,762 14,124 25,899 22,280 24,439 Healthcare 343,748 369,897 371,154 482,597 403,643 423,825 Unemployment - - - - - - Clothing Allowance 551 610 2,912 2,975 975 975 Total Salaries & Benefits 2,733,164 2,873,690 2,885,099 3,196,864 3,135,829 3,226,744 Supplies 35,947 61,802 38,946 35,180 22,180 22,180 Small tools - 181 495 500 500 500 Total Supplies 35,947 61,983 39,441 35,680 22,680 22,680 Professional sendces 223,024 242,200 225,379 203,900 129,654 128,820 Communication 4,548 9,633 8,737 6,500 7,280 7,280 Travel 5,682 5,054 11,120 13,800 5,000 5,000 Advertising - 303 - - 300 300 Operating leases 17,551 16,836 11,687 12,954 20,931 19,710 Utilities 1,704 2,662 1,849 2,500 2,500 2,500 Repair and maintenance 60,192 11,404 21,371 53,185 52,635 52,635 Miscellaneous 112,657 51,852 155,717 144,777 133,748 133,748 Total Services 425,358 339,944 435,859 437,616 352,048 349,993 Intergovernmental 15,408 7,642 500 1,000 1,000 1,000 Excise Taxes 1 289 416 - - - Total Other 15,410 7,930 916 1,000 1,000 1,000 Total Community Development $ 3,209,879 $ 3,283,547 $ 3,361,316 $ 3,671,160 $ 3,511,557 $ 3,600,417 145 146 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Administration FUND NUMBER: 000 POSITION: Director The Community Development department is organized into three divisions: Building, Permit Coordination, and Planning and Community Services. Administration oversees the functions of Building, Planning, and Permit Coordination and provides reception and clerical support to the department. The Director is the SEPA responsible official for environmental review, chairman of the Development Review Committee, and Short Subdivision Committee, and coordinator of regional planning issues. Expenditure Summary Community Development - Administration Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries &Wages $ 226,899 $ 234,241 $ 240,620 $ 236,194 $ 244,793 $ 249,708 3.64% 2.01% Personnel Benefits 84,673 86,188 92,105 97,335 92,674 95,725 -4.79% 3.29% Supplies 16,103 21,268 12,647 9,680 9,680 9,680 0.00% 0.00% Services 13,994 11,205 23,772 37,300 26,800 26,800 -28.15% 0.00% Intergovt. Services & Taxes 1 289 416 - - - 0.00% 0.00% Expenditure Total $ 341,670 $ 353,189 $ 369,561 $ 380,509 $ 373,947 $ 381,913 -1.72% 2.13% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development- Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits DCD Director 1 1 $ 160,210 $ 56,556 1 $ 163,368 $ 58,269 Assistant to the Director 1 1 83,083 35,970 1 84,840 37,307 Overtime 1,500 149 1,500 149 Total 2 2 $ 244,793 $ 92,674 2 $ 249,708 $ 95,725 147 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Comm unity Development - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.558.710.31.00 Supplies - Office $ 16,103 $ 21,268 $ 12,647 $ 9,680 $ 9,680 $ 9,680 Total Supplies 16,103 21,268 12,647 9,680 9,680 9,680 000.08.558.710.41.00 Prof Svcs - Consulting secs 750 107 7,172 10,000 - - Prof Svcs - pass through - - 5,000 10,000 10,000 10,000 000.08.558.710.43.00 Travel- Meals, parking, mileage 2,042 824 734 500 500 500 000.08.558.710.45.00 Rental - Operating leases and rentals 7,590 4,573 3,534 4,800 4,800 4,800 000.08.558.710.48.00 R&M - Repairs and maintenance 1,289 1,247 727 500 500 500 000.08.558.710.49.00 Misc - Registration - annual training and seminars 1,064 2,546 976 2,500 2,500 2,500 000.08.558.710.49.30 Misc - Memberships - APA, WA City - - 798 500 500 500 Planning Directors Assn., and American Planning Assn. 000.08.558.710.49.40 Misc - Memberships and training 659 1,283 4,831 6,000 6,000 6,000 000.08.558.710.49.53 Misc - Hearing Examiner Fees 600 625 0 2,500 2,000 2,000 Total Services 13,994 11,205 23,772 37,300 26,800 26,800 000.08.558.710.53.00 Taxes & Assmnts - Excise Tax 1 289 416 - - - Total Intergovernmental 1 289 416 - - - 000.08.594.600.64.00 Capital - Machinery and Equipment - - - - - - Total Other - - - - - Total Supplies, Services and Other $ 30,098 $ 32,761 $ 36,835 $ 46,980 $ 36,480 $ 36,480 148 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Planning FUND NUMBER: 000 POSITION: Director The Planning Division is responsible for processing applications for development under the Zoning Code, Subdivision Ordinance, Sign Code, SEPA Ordinance, Comprehensive Plan and Shoreline Master Program. The development process includes preparation of staff reports for the Planning Commission, Board of Architectural Review, and Hearing Examiner. Per the Growth Management Act, the division manages the update of the Comprehensive Plan through the Planning Commission and City Council. This also involves coordination of issues through other agencies of the State, County, and other cities. This division also manages the City's residential and commercial recycling program, Code Enforcement, Rental Housing Program, and administers the community -wide Transportation Demand Management (TDM) program and GIS service for the department. Expenditure Summary Community Development - Planning Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 752,743 $ 813,109 $ 838,297 $ 863,802 $ 862,301 $ 888,035 -0.17% 2.98% Personnel Benefits 239,947 268,154 284,687 312,846 274,598 284,839 -12.23% 3.73% Supplies 4,932 6,106 8,087 8,000 4,500 4,500 -43.75% 0.00% Services 38,599 82,345 94,828 101,135 61,606 61,606 -39.09% 0.00% Expenditure Total $1,036,220 $1,169,715 $1,225,900 $1,285,783 $1,203,004 $1,238,980 -6.44% 2.99% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. Community Development - Planning Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Deputy DCD Director 1 1 $ 132,837 $ 58,601 1 $ 135,432 $ 60,533 Planning Supervisor 1 1 120,248 50,086 1 122,760 51,891 Senior Planner 3.25 2.25 237,119 64,148 2.25 241,800 65,931 Assistant Planner 1.75 2.75 250,156 69,817 2.75 263,444 73,523 Urban Environmentalist 0.5 0.5 51,980 11,087 0.5 53,328 11,394 Admin Support Technician 1 1 52,114 19,091 1 53,424 19,798 Extra Labor 16,000 1,586 16,000 1,586 Overtime 1,847 183 1,847 183 Total 8.5 8.5 $ 862,301 $ 274,598 8.5 $ 888,035 $ 284,839 149 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies, program supplies, as well as replacement trees. Services include professional services, travel, communication, fees paid to King County, recycling events, equipment rental and replacement costs and repair & maintenance, among others. Community Development - Planning Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.558.600.31.00 Supplies -Office and Operating $ 3,935 $ 6,106 $ 5,087 $ 5,000 $ 3,000 $ 3,000 000.08.558.600.31.01 Supplies - Graphics - - - - - - 000.08.558.600.31.02 Supplies - Tree Replacement 996 - 3,000 3,000 1,500 1,500 Total Supplies 4,932 6,106 8,087 8,000 4,500 4,500 000.08.558.600.41.00 Prof Svcs - Comp Plan, Tree Ord, TIB, 19,880 70,734 61,650 54,000 36,500 36,500 TOD at TIB Sta. 000.08.558.600.41.06 Prof Svcs - SEPA Consultant - - 10,000 10,000 - - 000.08.558.600.41.18 Prof Svcs - Northwest Arena - - - - - - 000.08.558.600.42.00 Communication - Postage for public notices and citizen communication, - - 877 3,000 1,000 1,000 Newspaper notices for legal notices and annual garage sale 000.08.558.600.43.00 Travel - Parking, meals, mileage for seminars and training 749 1,918 1,863 2,000 2,000 2,000 000.08.558.600.48.00 R&M - Annual maintenance for ESRI, copiers, other equipment & repairs 8,104 4,237 8,135 8,135 8,135 8,135 000.08.558.600.49.00 Misc - Printing and other services 7,834 3,778 1,801 11,000 5,971 5,971 000.08.558.600.49.30 Misc - Dues and Subscriptions 369 1,296 2,676 4,500 3,500 3,500 000.08.558.600.49.40 Misc - Training 1,018 1,267 7,826 8,500 3,500 3,500 000.08.558.600.49.53 Misc. - Hearing Examiners 646 (885) - - 1,000 1,000 Total Services 38,599 82,345 94,828 101,135 61,606 61,606 Total Supplies, Services and Other $ 43,531 $ 88,451 $ 102,915 $ 109,135 $ 66,106 $ 66,106 150 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Code Enforcement FUND NUMBER: 000 POSITION: Director The Code Enforcement office works with residents and property owners to enhance the quality of life by resolving non -criminal violations of the Tukwila Municipal Code. Expenditure Summary Community Development - Code Enforcement Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 259,678 $ 248,221 $ 250,408 $ 316,448 $ 276,075 $ 282,879 -12.76% 2.46% Personnel Benefits 110,944 115,857 120,937 153,040 134,433 140,005 -12.16% 4.14% Supplies 1,963 5,135 2,076 500 500 500 0.00% 0.00% Services 19,484 20,353 68,866 63,347 64,677 64,210 2.10% -0.72% Expenditure Total $ 392,069 $ 389,566 $ 442,287 $ 533,335 $ 475,686 $ 487,594 -10.81% 2.50% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - Code Enforcement Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Code Enforcement Officer 3 3 $ 198,374 $ 104,936 3 $ 203,288 $ 109,427 Admin Support Technician 1.5 1.5 75,701 28,824 1.5 77,591 29,905 Extra Labor 1,000 99 1,000 99 Oertime 1,000 99 1,000 99 Clothing Allowance - 475 - 475 Department Total 4.5 4.5 $ 276,075 $ 134,433 4.5 $ 282,879 $ 140,005 151 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services for code enforcement proposal, rental, and printing for various programs, travel, and memberships, among others. Comm unity Development - Code Enforcement Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.524.600.31.01 Supplies - Office & Operating $ 1,963 $ 5,135 $ 2,076 $ 500 $ 500 $ 500 Total Supplies 1,963 5,135 2,076 500 500 500 000.08.524.600.41.00 Prof Svcs - Code enforcement initiative 8,905 68 7,848 - - - 000.08.524.600.42.00 Communication 3,062 2,592 1,735 3,000 1,500 1,500 000.08.524.600.43.00 Travel - Parking, meals, mileage for 39 1,003 600 600 500 500 WACE conferences and misc. 000.08.524.600.45.94 Rental - Equipment Replacement Fund 1,231 183 183 183 604 183 000.08.524.600.45.95 Rental - Equipment Rental 0 & M 3,444 4,195 3,637 3,637 6,146 6,100 000.08.524.600.47.00 Public Utility - Solid Waste Dump Passes 1,704 1,391 974 - - - 000.08.524.600.47.28 Utilities - Solid Waste - 1,271 874 2,500 2,500 2,500 000.08.524.600.49.00 Misc - Conferences, training, membership dues, misc. 1,099 1,066 3,014 3,427 3,427 3,427 000.08.524.600.49.02 Misc - Abatement Program - 8,584 50,000 50,000 50,000 50,000 Total Services 19,484 20,353 68,866 63,347 64,677 64,210 Total Supplies, Services and Other $ 21,447 $ 25,488 $ 70,942 $ 63,847 $ 65,177 $ 64,710 152 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Permit Coordination FUND NUMBER: 000 POSITION: Director The Permit Coordination Division is responsible for maintaining the permit system and receiving and issuing permits using TRAKiT software. Monthly building activity reports are prepared and forwarded to King County for sales tax and property tax credits. Public information is maintained at the counter for applicants and the community. Expenditure Summary Community Development - Permit Coordination Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 247,193 $ 205,104 $ 180,884 $ 211,231 $ 226,478 $ 232,316 7.22% 2.58% Personnel Benefits 112,881 100,566 94,629 108,024 111,291 115,796 3.02% 4.05% Supplies 2,227 2,475 3,846 3,000 2,500 2,500 -16.67% 0.00% Services 83,336 51,759 43,582 89,200 79,500 79,500 -10.87% 0.00% Expenditure Total $ 445,636 $ 359,905 $ 322,940 $ 411,455 $ 419,769 $ 430,112 2.02% 2.46% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. One existing Administrative Support Technician was moved into Planning from the Permit Center. Community Development - Permit Coordination Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Permit Coordinator 1 1 $ 79,731 $ 38,614 1 $ 81,312 $ 40,070 Admin Support Technician 2 2 144,900 72,494 2 149,157 75,542 Overtime 1,847 183 1,847 183 Total 3 3 $ 226,478 $ 111,291 3 $ 232,316 $ 115,796 153 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating supplies. Services include professional services, rental, travel, and memberships, maintenance and support for TRAKiT, among others. Community Development - Permit Coordination Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.558.500.31.00 Supplies - Office & Operating $ 2,227 $ 2,475 $ 3,846 $ 3,000 $ 2,500 $ 2,500 Total Supplies 2,227 2,475 3,846 3,000 2,500 2,500 000.08.558.500.41.00 Prof Svcs - Microfilming, Courier services and other services 7,013 23,398 1,872 5,000 4,720 4,720 000.08.558.500.42.00 Communication 493 622 - - 780 780 000.08.558.500.43.00 Travel - Travel, hotel, meals forTRAKiT conference 730 796 3,700 3,700 1,500 1,500 000.08.558.500.48.00 R&M - Repair and maintenance services, TRAKiT maintenance and support 50,800 5,920 12,509 44,000 44,000 44,000 000.08.558.500.49.00 Misc - Memberships, certifications, registrations, conferences 313 1,306 4,074 6,500 3,500 3,500 000.08.558.500.49.08 Misc - PPI credit card fees (pass through) 23,988 19,718 21,426 30,000 25,000 25,000 Total Services 83,336 51,759 43,582 89,200 79,500 79,500 Total Supplies, Services and Other $ 85,563 $ 54,234 $ 47,428 $ 92,200 $ 82,000 $ 82,000 154 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Building FUND NUMBER: 000 POSITION: Director The mission of the Building division is to safeguard the public by ensuring that building construction conforms to the state-wide building code and companion codes and City ordinances. The focus of the division is the building permit process, plan review process, inspection process, and issuance of Certificates of Occupancy. Expenditure Summary Community Development - Building Division Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 392,403 $ 439,108 $ 412,386 $ 527,835 $ 514,763 $ 527,197 -2.48% 2.42% Personnel Benefits 147,637 175,373 174,970 241,154 234,825 244,395 -2.62% 4.08% Supplies 5,489 2,258 2,944 3,500 1,500 1,500 -57.14% 0.00% Services 178,204 97,695 101,470 99,134 63,731 62,977 -35.71% -1.18% Expenditure Total $ 723,733 $ 714,434 $ 691,769 $ 871,623 $ 814,819 $ 836,069 -6.52% 2.61% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - Building Division Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Building Official 1 1 $ 124,844 $ 47,725 1 $ 127,752 $ 49,457 Senior Electrical Inspector 1 1 91,804 37,373 1 94,072 38,891 Senior Plans Examiner 1 1 73,080 34,553 1 74,920 36,036 Combination Inspector 2 2 146,335 81,327 2 149,640 84,832 Plans Examiner 1 1 75,201 33,001 1 77,314 34,332 Overtime 3,500 347 3,500 347 Clothing Allowance - 500 - 500 Department Total 6 6 $ 514,763 $ 234,825 6 $ 527,197 $ 244,395 155 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. The abatement program was moved into the Code Enforcement budget. Community Development - Building Division Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.558.501.31.00 Supplies - Office & Operating $ 5,489 $ 2,078 $ 2,449 $ 3,000 $ 1,000 $ 1,000 000.08.558.501.35.00 Small Tools & Equipment - Fumiture - 181 495 500 500 500 Total Supplies 5,489 2,258 2,944 3,500 1,500 1,500 000.08.558.501.41.00 Prof Svcs - Project Peer Reviews - Reid 145,022 79,015 84,790 80,000 45,000 45,000 Middleton & Sound Inspections & Investigative (pass through) 000.08.558.501.41.01 Prof Svcs - Leaf Inspections - - - 3,400 - - 000.08.558.501.42.00 Communication - Postage 993 6,420 6,125 500 3,000 3,000 000.08.558.501.43.00 Travel - Meals, parking for WABO meetings and for training 817 336 964 1,500 500 500 000.08.558.501.45.94 Rental - Equipment Replacement Fund 710 106 106 106 798 106 000.08.558.501.45.95 Rental - Equipment Rental 0 & M 4,577 7,779 4,228 4,228 8,583 8,521 000.08.558.501.48.00 R&M - Misc repairs and maintenance - - - 550 - - 000.08.558.501.49.00 Misc - Membership dues, registrations, and tuition 22,649 1,919 4,840 2,000 2,000 2,000 000.08.558.501.49.02 Misc - Abatement Program 16 - - - - - 000.08.558.501.49.30 Misc - Dues and Subscriptions - - - 350 350 350 000.08.558.501.49.40 Misc - Training 3,420 2,120 418 6,500 3,500 3,500 Total Services 178,204 97,695 101,470 99,134 63,731 62,977 Total Supplies and Services $ 183,693 $ 99,954 $ 104,414 $ 102,634 $ 65,231 $ 64,477 156 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: Recycling Program FUND NUMBER: 000 POSITION: Director The Recycling Program objectives are to develop and enhance waste prevention and recycling programs in Tukwila, and to implement activities that work towards meeting local and regional solid waste, resource conservation, and sustainability goals. The program also supports the recycling components of the City's solid waste contract. Program strategies include providing outreach, promotion, education, and technical assistance to businesses, multi -family complexes, and single-family residences on recycling and waste prevention, offering special residential recycling events, and supporting other resource conservation projects, such as composting, within the City. The program activities and materials are primarily funded by Washington State and King County grants. The Recycling Program is housed within the Department of Community Development. Expenditure Summary Community Development - Recycling Program Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 10,531 $ 5,902 $ 4,162 $ - $ - $ - 0.00% 0.00% Personnel Benefits 2,858 1,214 1,436 - - - 0.00% 0.00% Supplies 4,009 6,194 8,689 9,000 4,000 4,000 -55.56% 0.00% Services 27,553 31,994 36,013 37,000 38,734 37,900 4.69% -2.15% Expenditure Total $ 44,951 $ 45,304 $ 50,299 $ 46,000 $ 42,734 $ 41,900 -7.10% -1.95% Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development - Recvclinq Program Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.554.900.31.02 Supplies - Recycling - CPG $ - $ 911 $ 1,713 $ 2,000 $ - $ - 000.08.554.900.31.04 Supplies - Recycling -KC WRR - Grant 4,009 5,284 6,976 7,000 4,000 4,000 Total Supplies 4,009 6,194 8,689 9,000 4,000 4,000 000.08.554.900.41.02 Prof Svcs - Recycling-CPG - Grant 1,198 5,675 4,934 5,000 4,434 3,600 000.08.554.900.41.04 Prof Svcs - Recycling -KC WRR - Grant 20,735 22,609 25,000 25,000 29,000 29,000 000.08.554.900.42.04 Communications - Recycling - KC WRR - - - - 1,000 1,000 000.08.554.900.44.04 Advertising - Recycling -KC WRR - 303 - - 300 300 000.08.554.900.49.02 Misc. - Recycling - CPG - - - - - - 000.08.554.900.49.04 Misc. - Recycling -KC WRR 5,620 3,407 6,078 7,000 4,000 4,000 Total Services 27,553 31,994 36,013 37,000 38,734 37,900 Total Supplies, Services and Other $ 31,562 $ 38,188 $ 44,701 $ 46,000 $ 42,734 $ 41,900 157 DEPARTMENT: Comm. Dev. (08) FUND: General RESPONSIBLE MANAGER: Jack Pace Description DIVISION: TDM Program FUND NUMBER: 000 POSITION: Director The Transportation Demand Management (TDM) Program encompasses various state and federally mandated congestion mitigation programs (such as the Commute Trip Reduction (CTR) program mandated by the state) and grants (e.g. CMAQ and RMG grants). The goals of the program are to increase non -drive alone travel (NDAT) and reduce vehicle miles traveled (VMT), resulting in improved air quality and reduced greenhouse gas emissions. Program strategies include outreach, education/training, and transportation planning to improve transportation options in the city and region and increase multi -modal use by those who live, work, and spend time in Tukwila. The TDM Program is housed within the Department of Community Development. Expenditure Summary Community Development- TDM Program Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries &Wages $ 114,579 $ 142,628 $ 157,125 $ 91,594 $ 132,216 $ 133,928 44.35% 1.29% Personnel Benefits 30,199 38,024 32,455 37,361 31,383 31,920 -16.00% 1.71% Supplies 1,225 18,546 1,152 2,000 - - -100.00% - Services 64,188 44,594 67,329 10,500 17,000 17,000 61.90% 0.00% Intergovt. Services & Taxes 15,408 7,642 500 1,000 1,000 1,000 0.00% 0.00% Expenditure Total $ 225,600 $ 251,434 $ 258,561 $ 142,455 $ 181,599 $ 183,848 27.48% 1.24% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Community Development - TDM Program Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits TDM Coordinator CTR Coordinator - Grant Funded Extra Labor 1.75 1.5 $ 83,352 $ 24,230 18,192 4,113 30,672 3,040 1.5 $ 83,200 $ 24,583 18,192 4,113 32,536 3,224 Total TDM 1.75 1.5 $ 132,216 $ 31,383 1.5 $ 133,928 $ 31,920 Total Planning & CTR 10.25 10 $ 994,517 $ 305,981 10 $ 1,021,963 $ 316,759 158 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services, travel related costs, memberships, credit card fees, and repair & maintenance, among others. Community Development - TDM Program Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.08.554.910.31.01 Supplies -Operating $ 1,225 $ 18,546 $ 1,152 $ 2,000 $ - $ - Total Supplies 1,225 18,546 1,152 2,000 - - 000.08.554.910.41.07 000.08.554.910.43.07 000.08.554.910.49.07 Prof Svcs - Misc Prof Svcs Travel - Parking, meals, mileage for seminars and training Misc. - 19,522 1,305 43,361 40,593 177 3,823 17,114 3,259 46,956 1,500 5,500 3,500 - - 17,000 - - 17,000 Total Services 64,188 44,594 67,329 10,500 17,000 17,000 000.08.554.910.51.00 Intergovemmental - Metro CTR Program 15,408 7,642 500 1,000 1,000 1,000 Total Intergovernmental 15,408 7,642 500 1,000 1,000 1,000 Total Supplies, Services and Other $ 80,821 $ 70,781 $ 68,981 $ 13,500 $ 18,000 $ 18,000 159 160 Community Development & Neighborhoods Minutes September25, 2018 years, not five years and three months. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 1, 2018 REGULAR CONSENT AGENDA. D. Tukwila International Boulevard Rechannelization Project and Neighborhood Plan The City Council has requested a status update on implementation of the Tukwila International Boulevard (TIB) recommendations that came out of the Congress for New Urbanism report in 2017. One of those recommendations was to reduce the number of through lanes on TIB by half and add bike lanes and on -street parking. Tukwila contracted with Fehr & Peers to study the impacts of doing this, and their preliminary report suggested likely adverse impacts to parallel residential streets. Staff believes that more analysis needs to be done, including consideration of type and funding of traffic calming on side streets, since the cost of implementation will be significantly higher than previously understood. Staff is now proposing three options: Option A allows for updating the zoning code and assumes no change to the TIB roadway, Options B and C would plan further study on traffic and mitigation with Option C including an economic benefit study. Further study would take at least six months. Further study is estimated at $100,000 with an economic impact component requiring an additional estimated $40,000. Chair Kruller requested that a PDF of the Fehr & Peers study be provided to the full Council. She also pointed out that the staff report claims "the direction" is to not move forward with TIB rechannelization, but that direction is a policy decision and the Council has not yet given any direction. The Committee requested this be brought to the Committee of the Whole for a full Council discussion. NO RECOMMENDATION. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial Budget Staff presented proposed 2019-2020 budgets for the following: Department of Community Development The DCD Budget proposes a 3% reduction in the areas of travel, supplies, professional services, and overtime and grant reductions for the Recycling and the Transportation Demand Management Programs. Revenue estimates include grants, pass through fees, and over 2 million in application fees due to development activity. The department is also proposing to replace the permitting software with a new vendor in 2020, funded by the DCD technology fee. Research would take place next year. Foster Golf Links The golf course is operated as an enterprise fund with revenues covering maintenance, pro shop service, and capital. In 2017, golf rounds were down 8%, drawing down the Ending Fund Balance. In addition, City Light began requiring the city to lease a portion of its property, so staff placed the rental golf car replacement plan on hold and delaying or modifying planned maintenance and improvements. The proposed budget reflects 8% reductions for the 2019- 2020 biennium. Staff recommends that Admissions Tax revenues remain within the golf budget, which would require a code amendment. In 2016, the Council directed staff to explore the use of reclaimed water. A pilot test area began in May 2018 and to date has used 6,343 gallons at a 161 Community Development & Neighborhoods Minutes September25, 2018 cost of $4,275. Testing will continue for two more years. If reclaimed water irrigation is implemented across the entire course, staff estimates the six -year total (2021-2026) to cost $1,540,000. Committee members discussed the budget proposals for Community Development and Foster Golf Links and agreed to move them forward to Committee of the Whole for more discussion. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. Adjourned 7:09 p.m. 's `l Committee Chair Approval Minutes by BM/LH 162