HomeMy WebLinkAboutFIN 2018-10-02 Item 2A - Handout Distributed at Meeting - Public Safety Plan Request for Proposal: Tukwila Justice CenterNOVO
Laboratory & Consulting Services, Inc.
CITY OF TUKWILA
Regulated Building Materials Consulting Services
for
TUKWILA JUSTICE CENTER
Request for Proposal
NOVO Laboratory & Consulting Services, Inc.
Prepared For:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
In Care of:
Shiels Obletz Johnsen, Inc.
Mr. Ethan Bernau
September 21, 2018
STAThMEN7 OF QUAL
CA
HONS
Table of CongenYs
11. EXECUT]IVIE SUMMARY
2. COMPANY PROFULIE
3. PROJECT APPROACH
4. TEAM XPil EROE CIE AND TEAM ORCANIIZATIION
5, AVAIILA
6. tRIICIINC
IIILI{TV AND CAPACITY
7. REFERENCES
Executive Summary
NOVO Laboratory and Consulting Services, Inc. (NOVO) provides cost-effective, technically
sound solutions for our clients regulated building materials management concerns. We offer our
clients comprehensive integrated services, extensive technical expertise, and a long-standing
reputation for excellence.
NOVO is a privately owned and operated certified Washington State Women's Business
Enterprise (WBE, #W2F9219793) company. Our regional knowledge and experience ensures
that our clients receive timely, cost-effective solutions to their environmental, health and safety
needs. NOVO's professional consultants have extensive experience in conducting asbestos,
heavy metals (arsenic, lead, and mercury), PCBs, silica, mold, USTs and contaminated soil
surveys (hazardous materials), designing hazardous materials abatement projects, preparing
technical specifications, investigating environmental releases, complying with regulatory statues,
obtaining regulatory approval, performing remediation oversight, and working with multi-
disciplinary teams on complex projects where hazardous materials are involved.
NOVO personnel have a proven track record with public and private sector clients and their
environmental concerns. Our mission is to enhance the value of our clients' operations and
projects by providing cost effective, technically sound solutions to their environmental, health
and safety issues and concerns. We have been successful at this because our staff is diverse and
experienced in a number of technical areas. NOVO staff takes the time to understand the client,
their needs, and the individual requirements of the projects.
QUALITY CONTROL
Our commitment to technical excellence is demonstrated in our many internal publications
providing standard operating procedures and protocols.
NOVO's quality control program was designed to foster continuous improvement in the services
we provide. Our Quality Management Plan describes NOVO's quality policies and
requirements, as well as procedures for measuring conformance to them. The plan is updated
periodically to reflect changes in our business practices and client needs. Quality is an integral
part of our strategic plan; our Quality Management Program is designed to help us accomplish
our mission.
Employees are required to attend training classes mandated by regulations (e.g., OSHA and
EPA -required courses), and NOVO supports training required to maintain certifications such as
AHERA Building Inspector and Project Designer. In addition, NOVO conducts annual training
for consulting staff in a variety of subjects, including safety, indoor environmental quality (IEQ)
procedures. NOVO's staff is encouraged to present technical papers at conferences and to author
timely articles on topics of interest to our clients.
C. I USERSRJCHARDCARLSONIDROPBOXICONSULT/NGI PROPOSALSI20/81181I I _CITY OF TUKWILAkRFPINO I 'O PROPOSAL_C/TY OF
TUKWILA RFP. DOC
Company Profile
NOVO was founded in May of 2006. Our office is located at 138 S.W. 154th Street, Suite B, in
Burien, Washington. Our phone number is 206.244.1060. Mr. Richard Carlson will serve as the
Project Manager for the City Of Tukwila Justice Center Project. Mr. Carlson's contact info is as
follows:
Cell Phone: 206.851.4922
E-mail: rich@novolc.com
After more than 30 combined years working in the local regulated materials consulting industry
much of that time with larger nation-wide firms, NOVO's principals Ms. Crystal Wright
(President), and Mr. Richard Carlson, (Consulting Services Manager) felt that the hands-on and
client first method of consulting originally taught to us by our mentors was being lost,
particularly as we moved up the ladder within these organizations and other demands were
placed upon our positions.
NOVO has retained many of our long standing clients including, Seattle Public Schools,
Highline School District, Mukilteo School District, Bainbridge Island School District and The
City of Seattle. In addition, we have provided sub -consulting services to several local
environmental consulting firms reflecting the respect and trust NOVO has earned among our
peers within the industry.
Our experienced staff possesses a thorough understanding of current regulatory and business
climates. By having an in-house asbestos laboratory that is well known for its quality, we have
the ability to obtain very quick results, which allows for adjustment in the field thereby providing
better service to the client for asbestos related work.
NOVO has six (6) employees in Burien, Washington. We can respond to complex issues and
projects quickly and ensure the right personnel are used for every project. The combined
experience of our staff is over 90 years.
C: I USERSIRICHARDCARLSOMDROPBOXICONSULTINGIPROPOSALS120I81811I _CITY OF TUKWILAIRFPWOVO PROPOSAL_CITYOF
TUKWILA RFP.DOC
NOVO ORGANIZATION CHART
Richard Carlson
Vice President.
Consulting Services Manager
AHERA Building Inspector
AHERA Project Designer
Jason Carlson
AHERA Building Inspector
Asbestos Project Monitor
Jill Strode
AHERA Building Inspector
Asbestos Project Monitor
Christina Whitaker
AHERA Building Inspector
Asbestos Project Monitor
Tuesday Kelly
AHERA Building Inspector
Asbestos Project Monitor
Company Profile
Crystal Wright
President, Laboratory Director
Senior Review
C. I USERSI RICHARDCARLSONWROPBOXICONSULTING IPROPOSALS120181181I 1 _CITY OF TUKWILAIRFPI NOVO PROPOSAL_CITY OF
TUKWILA RFP.DOC
Project Approach
NOVO's AHERA-certified Building Inspectors would perform the fieldwork and prepare the
reports. Mr. Richard L. Carlson, Vice President of Operations, would manage the project,
prepare the abatement cost estimate and review the documents. NOVO personnel will perform
the following:
Regulated Materials Investigation
Review existing sampling conducted by the Seattle Public Schools (SPS) and NOVO for
materials previously sampled.
Conduct a walkthrough inspection of the facility to identify friable and nonfriable suspect
ACM that are visually apparent at the time of our assessment.
Collect and analyze bulk material samples of suspect asbestos -containing building materials
identified within the proposed project area. Sample collection would be based on the
Asbestos Hazard Emergency Response Act (AHERA) sampling protocol.
Submit bulk samples to an accredited laboratory for analysis by Polarized Light Microscopy
(PLM) using the United States Environmental Protection Agency's (USEPA's)
recommended method (EPA/600R-93/116 (July 1993)). Bulk sampling results are presented
as estimated percentages of asbestos (visual estimates by volume) by type (e.g., amosite,
chrysotile), as well as types of non -asbestos fibrous materials identified.
• Collect representative bulk lead paint chip samples from common building components for
analysis. Samples would be analyzed utilizing inductively coupled argon plasma
spectrometry (EPA 7420 Method).
• Conduct metals sampling as a screening measure for eight EPA Resource Conservation and
Recovery Act (RCRA) metals potentially associated with masonry mortar throughout the
subject property.
• Prepare and submit one electronic version (pdf file via electronic mail) of the written report
detailing the findings of our investigation to SPS.
Project Design Services
• Provide a preliminary opinion of cost associated with the abatement and handling of
regulated building materials impacted by each project with updated cost estimates required
construction document deliverable milestones.
• Prepare professional project design documents for the project to be included within the
Project Manual prepared by the Architect including; performance oriented technical
specifications, and drawings for the removal, disposal, and/or handling of regulated building
materials as required by the planned renovations. We are planning on preparing up to four
(4) specification sections: 01 11 10-Summary of Regulated Materials Work including a
"good faith" inspection letter, 02 28 00 — Asbestos Abatement, 02 28 10 — Heavy Metal
Related Activities, and 02 28 20 — PCB Related Activities. Based on the current scope of
work we are planning on preparing one (1) abatement drawing addressing the regulated
building materials scope required by the project.
C: I USERSIRICHARDCARLSONI DROPBOXICONSULTINGIPROPOSALS12018V 8111 _CITY OF TUKWILAIRFPINOVO PROPOSAL_CJTY OF
TUKWILA RFP.DOC
Project Approach
• Review of the complete project manual and drawings to ensure necessary references and
coordination language is place with respect to the potential for impacting and/or working
adjacent to regulated building materials.
• Attendance at design meetings with the project team, pre -bid walk through meetings, pre -
construction meetings, and weekly progress meetings during the abatement portions of the
project as needed.
• Provide addenda/clarification as required.
Construction Administration Services
• Full time on -site monitoring during abatement activity associated with each school included
in the scope of work including the collection and analysis of asbestos air samples (Phase
Contrast Microscopy - NIOSH Method 7400) within the work area and adjacent occupied
areas. PCM analysis will be performed on site by the NOVO technician.
Daily verification and documentation of abatement quantities removed to ensure accurate
comparison with quantities listed in section 01 11 10 of the project manual.
Pre -abatement air sampling to establish airborne fiber concentrations within the building
prior to starting abatement work.
• Final visual clearance inspection, and air clearance sampling of abated areas, as required by
WAC 296-62-07709.
• Final walkthrough of each work area to verify that identified asbestos -containing materials
intended for removal have been removed by the contractor.
• Perform final clearance inspection of abated areas and conduct air sampling per WAC 296-
62-07709.
• Provide project management for resolution of regulated building materials issues during the
construction process.
• Review Contractor's pre job, weekly, and post job submittal documents.
• Provide Record of Asbestos Abatement Project forms for each area where ACM has been
removed, repaired, encapsulated, or otherwise affected by the project. Completed forms will
be submitted to the District asbestos Program Manager and Project Manager within ten (10)
days of receipt of clearance of air monitoring results.
• Submit a final close-out report including observations, laboratory data and contractor
submittals.
C.IUSERSIRICHARDC.4RLSONIDROPBOXICONSULTINGIPROPOSCLS120181 /8 //1_CITYOFTUKWILAIREPINOVO PROPOSAL CITY OF
TUKWILA RFP. DOC
Team Experience and Team Organization
EXERIENCE AND TEAM PERSONNEL
Mr. Richard L. Carlson — Project Manager, Peer Review and Quality Control
Mr. Carlson has more than thirty (30) years of experience in occupational health and safety
consulting and has managed a staff of up to seventeen (17) professional consultants providing
regulated building materials consulting services for numerous public and private -sector clients.
He currently manages the day-to-day operations of the consulting services group of NOVO and
will serve as the full time Project Manager for the City of Tukwila Justice Center project. In
addition, Mr. Carlson will perform the AHERA building inspection with the assistance of an
additional NOVO AHERA building inspector, perform all project design development associated
with preparation of the bidding documents, and provide construction administration services with
the assistance of a NOVO on -site field technician.
Mr. Carlson specializes in providing turnkey project management of small to large scale projects
involving the remediation and management of regulated building materials in association with
major renovation, maintenance and demolition operations. These projects typically involve the
development and management of the survey protocol for initial site assessments, preparation of
professional work specifications and bidding documents, cost estimating, project scheduling and
tracking, senior technical review and quality assurance/quality control (QA/QC), negotiation
with regulators, and client communication.
Mr. Carlson has extensive construction -related experience within public works, and private
commercial projects. He has a thorough knowledge of local, state, and federal regulations
regarding regulated building materials, and the design development process and has successfully
worked with design team members including architects, mechanical, electrical, and other trade
consulting engineers to minimize the potential impact of regulated materials matters on projects
via alternate construction routes, abatement methodology, and effectively incorporating
regulated building materials management into the overall construction process.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 163397, 9/20/18)
EPA AHERA Certified Project Designer, (No. 160680, 1/12/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
EPA Model Accredited Lead Inspector
Ms. Crystal Wright - Laboratory Director
Ms. Wright has more than twenty eight (28) years of experience in laboratory services and
occupational health and safety consulting. She specializes in microscopical analysis for asbestos,
dust particles, spores and pollen. Develops and implements quality control programs. Oversight
of compliance with internal laboratory quality control programs. Performs analyst training, and
client consultation. Coordinates laboratory work flow. and performs routine analysis of air and
bulk samples for asbestos.
C. I USERSIRICHARDCARLSONI DROPBOXICONSULTINGIPROPOSALS12018118I I I _CITY OF TUKWILA IRFPWOVO PROPOSAL_CITY OF
TUKWILA RFP. DOC
Team Experience and Team Organization
Ms. Wright has served as laboratory director for three separate firms during her career including
developing and implementing initial start-up protocols and procedures associated with
establishing laboratory services divisions within two of these firms. In addition to her laboratory
background, Ms. Wright has conducted on -site project monitoring and management services
associated with asbestos abatement projects, conducted asbestos -containing building material
assessments. and provided training as part of Washington State Certified Asbestos Worker and
Supervisor courses.
Ms. Wright will perform all bulk analysis of suspect asbestos containing building materials and
oversee all other applicable laboratory analysis associated with the City of Tukwila Justice
Center project. In addition, Ms. Wright will provide peer review of project deliverables.
Professional Registrations/Certifications
Microscopical Identification of Bulk Asbestos
EPA AHERA Certified Asbestos Building Inspector, (No. 164542, 10/12/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
Lead -Containing Paint Awareness Seminar — HAZCON, Inc., Seattle, Washington
Indoor Air Quality: Microscopy of Fungal Spores and Pollen, McCrone Research Institute,
Chicago, Illinois
Jill Strode - AHERA Building Inspector, Asbestos Project Monitor
Ms. Strode has more than fourteen (14) years of experience in providing on -site project
monitoring and management services. She has a thorough working knowledge of knowledge of
local, state, and federal regulations regarding asbestos -containing building materials. Her recent
project experience includes AHERA building inspection and abatement monitoring services for
the complete demolition and abatement of the former Wing Luke Elementary School in Seattle,
Washington completed in August of 2018.
In addition, Ms. Strode has conducted surveys for asbestos -containing building materials prior to
property transactions, building renovation, demolition and operations and maintenance activity.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 166766, 11/2/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
Christina Whitaker — AHERA Building Inspector, Asbestos Project Monitor
Ms. Whitaker has more than fifteen (15) years of experience in providing on -site project
monitoring and management services and conducting regulated building materials assessments.
She has a thorough working knowledge of knowledge of local, state, and federal regulations
regarding asbestos -containing building materials. Her recent project experience includes
abatement monitoring services in association with the 2018 Seismic Improvements project at
Eckstein Middle School in Seattle, Washington.
C: USERSIRICHARDCARLSONIDROPBOXICONSULTINGIPROPOSALS20/8 /81/l_CITYOFTUKWILARRFPWO6O PROPOSAL_ CITY OF
TUKWILA RFP. DOC
Team Experience and Team Organization
In addition, Ms. Whitaker has conducted surveys for asbestos -containing building materials prior
to property transactions, building renovation, demolition and operations and maintenance
activity.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 154241, 5/30/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
C: I USERSIRICHARDCARLSOMDROPBOXICONSULTINGIPROPOSALS120I8I18I I I_CITY OF TUKWILAIRFPWOVO PROPOSAL_CITY OF
TUKWILA RFP.DOC
Availability and Capacity
The proposed four (4) person NOVO team will be available to provide continued consulting
services from our Burien, Washington office in association with the project. Mr. Richard
Carlson will be the main point of contact for the project and will manage two (2) AHERA
building inspectors and abatement project monitors in association with the project. Ms. Crystal
Wright will perform the bulk asbestos analysis in our in-house laboratory and provide peer
review of project documentation.
Mr. Carlson will provide the senior review of all project documentation and deliverables.
NOVO has provided full service consulting services for numerous local school districts,
municipalities, and private developers and has successfully managed multiple large scale, multi
phased projects being conducted concurrently.
C: I USERSIRICHARDCARLSONIDROPBOXICONSULT/NGIPROPOSALS12018118111 _CITY OF TUKWILAIRFPWOVO PROPOSAL_CITYOF
TUKWILA RFP. DOC
EXHIBIT A
Pricing
Task 1 — Investigation and Cost Estimating
Services
Item #
Task
Units
$/Units
Total $
1
AHERA Building Inspector
40
hrs.
$95
$3,800
2
Report Development
16
hrs.
$95
$1,520
3
Drafting
12
hrs.
$95
$1,140
4
Administrative Support
4
hrs.
$75
$300
5
Project Management
2
hrs.
$115
$230
6
Peer Review
1
hrs.
$115
$115
7
Cost Estimating
1
hrs.
$115
$115
Reimbursables
8
Asbestos Bulk Samples (Standard turnaround time)
500
ea.
$15
$7,500
9
Lead Paint Chip Samples (Standard turnaround time)
50
ea.
$15
$750
10
RCRA 8 Metals Samples (Standard turnaround time)
5
$100
$500
11
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment, etc.)
$
$25
Sub Total Task 1 Not -to -Exceed Fee
$15,995
Task 2 — Design Period Services
Item #
Task
Units
$/Units
Total $
12
AHERA Building Inspector
16
hrs.
$95
$1,520
13
AHERA Project Designer
32
hrs.
$115
$3,680
14
Report Development
8
hrs.
$95
$760
15
Drafting
12
hrs.
$115
$1,3 80
16
Administrative Support
2
hrs.
$75
$150
17
Project Management
4
hrs.
$115
$460
18
Peer Review
2
hrs.
$115
$230
19
Cost Estimating
1
hrs.
$115
$115
Reimbursables
20
Asbestos Bulk Samples (Rush)
25
ea.
$20
$500
21
Lead Bulk Samples (Rush)
5
ea.
$20
$100
22
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment, etc.)
$0
Sub Total Task 2 Not -to -Exceed Fee
$8,895
C: I USERSIRICHARDCARLSOMDROPBOXICONSULTINGIPROPOSALS120181181I I _CITY OF TUKWILAIRFPINOVO PROPOSAL_CITY OF
TUKWILA RFP.DOC
Pricing
Task 3 — Construction Observation and
Monitoring Services. Note; This portion of the
proposal shall be based on a six (6) week
abatement schedule consisting of thirty (30)
separate eight (8) hour shifts
Item #
Task
Units
$/Units
Total $
23
AHERA Building Inspector
0
hrs.
$95
$0
24
AHERA Project Designer
0
hrs.
$115
$0
25
On Site Project Monitor (Note; NOVO anticipates
that this task can likely be performed with
periodic on site monitoring rather than a full time
on site representative, this will significantly reduce
the fee associated with this line item)
240
hrs.
$75
$18,000
26
Report Development
8
hrs.
$95
$760
27
Drafting
0
hrs.
$95
$0
28
Administrative Support
4
hrs.
$75
$300
29
Project Management
24
hrs.
$115
$2,760
30
Peer Review
8
hrs.
$115
$920
Reimbursables
31
Asbestos Bulk Samples (Rush)
5
ea.
$20
$100
32
Lead Bulk Samples (Rush)
5
ea.
$20
$100
33
Asbestos -in -Air Samples (Note; cost included
within NOVO on -site hourly monitor rate)
ea.
$0
$0
34
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment. etc.)
ea.
$
$25
Sub -Total Task 3 - Construction Observation and Monitoring
Services
$22,965
Sub -Total Task 1 - Investigation and Cost Estimating Services
S15,995
Sub -Total Task 2 - Design Period Services
$8,895
Total Estimated Fee (Tasks 1, 2, and 3)
$47,855
C: I USERSIRICHARDCARLSONI DROPBOXICONSULTINGIPROPOS9LS12018118111 _CITY OF TUKWILAIRFP NOGG PROPOSAL_CITY OF
TUKWILA RFP DOC
References
Project: Wing Luke Elementary School
Client: Seattle School District
Address: 3701 S. Kenyon Street
Seattle, Washington 98118
Project Representative: Mr. Mike Skutack
Telephone Number: Office: 206.252.0669
e-mail: mskutack@seattleschools.org
Project: Mercer Arena Deconstruction Project
Client: Seattle Opera
Address: 1020 John Street
Seattle, Washington 98109
Project Representative: Mr. Mike Tihista
Telephone Number: Office: 206.396.9059
e-mail: miket@pcnw.net
Project: King County Children and Family Justice Center
Client: Howard S. Wright (for King County)
Address: 415 First Avenue N. Suite 400
Seattle, Washington 98109
Project Representative: Mr. Hans Hansen
Telephone Number: Office: 206.447.7527
e-mail: hansenh@hswc.com
C. iUSERSIRICHARDCARLSONIDROPBOXICONSULTINGIPROPOS4LS2018118111CITYOFTUKWIL.4 RFPINOVO PROPOSAL_CITY OF
TUKWILA RFP. DOC
RFP - Regulated Building Materials Assessment
Tukwila Justice Center
PROPOSAL CERTIFICATION FORM
TO: Ethan Bernau, Project Manager, SOJ
The undersigned provider hereby certifies as follows:
1. That he/she has read the City of Tukwila Request for Proposal and the following Addenda
and to the best of his/her knowledge has complied with the mandatory requirements stated
herein:
Addenda Number Issue Date
No. 1 September 19, 2018
2. That he/she has had the opportunity to ask questions regarding the Request for Proposal,
and that if such questions have been asked; they have been answered by the City of
Tukwila.
3. That the proposer's response is valid for 90 days.
Dated at 12:34 am, this 20th of September, 2018.
(Signature) (Title)
Vice President
(Print Name) (Email Address)
Richard Carlson rich(unovolc.com
(Company Name) (Telephone Number)
NOVO Laboratory & Consulting Services 206.244.1060
(Address) (Fax Number)
138 SW 154th Street 206.244.1063
(City) (UBI Number)
Burien 606-619-374
(State) (Zip)
Washington 98166