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Home My WebLink AboutCOW 2018-10-08 Item 3B - Purchase - 2018 Police VehiclesCOUNCILAGENDA SYNOPSIS Meellq Date Prepared by Mgyorr review Council review 10/08/18 ED 10/15/18 ED ITEM INFORMATION ITEM No. 3.B. STAFF SPONSOR: CHIEF BRUCE LINTON ORR INAE AGENDA DATE: 10/08/18 .,\(1i).\ HEM TIT1,k 2018 PD Vehicle Purchase Drioission Aiig Dale 10/08/18 Z Motion ilkg Dale 10/15/18 0 Resolution Allg Dale E ordinance Altg Date E Bid Ali,g Dale Award 0 Public Elearin,g 11,1(g Date E Other Mtg Dale SPONSORCau a ci i Algor LjHR I1DC1) l'inun .e --re E7's EIP&R Court Police E ply SPuNsoie s Purchase of four (4) police vehicles using 2018 PD budget savings to support VSWAT St limm,\Ry operations and improve Tukwila PD response to critical incidents. Riww\x'im liY E C.O.W. Mtg. CDN Comm Finance Comm. Z Public Safety Comm. Trans &Infrastructure Arts Comm. E Parks Comm. 0 Planning Comm. DATE: 10/01/18 COMMITME CHAIR: HOUGARDY RECOMMENDATIONS: SPoNsoR/ADmIN. CONIMITTEI Police Department Foraward to 10/08/18 C.O.W. for discussion COST IMPACT / FUND SOURCE EximAnyruiw RkQUIRFI) AMOUNT BUDGETED APPROPRIATION REQUIRED $268,000.00 $ $ Fund Source: 2018 BUDGET SAVINGS FROM PD BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/8/15 MTG. DATE ATTACHMENTS 10/01/18 Informational Memorandum dated 10/01/18 Minutes from the Public Safety Committee meeting of 10/1/18 10/15/18 9A 30 TO: FROM: BY: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Public Safety Committee Bruce Linton — Chief of Police Eric Dreyer — Deputy Chief CC: Mayor Ekberg DATE: October 1st, 2018 SUBJECT: 2018 Vehicles Purchase ISSUE Tukwila Valley SWAT (VSWAT) response times are delayed to critical incidents due to having to respond to the station to get equipment and/or wait at the scene of the incident for their equipment to arrive. Additionally, navigating traffic during a VSWAT response in a privately - owned vehicle is problematic without the appropriate emergency equipment. BACKGROUND The Tukwila Valley SWAT (VSWAT) team members do not have vehicles assigned to them to assist with their function of being on -call for VSWAT responses. As a result, Tukwila VSWAT members end up being delayed in their response to critical incidents. Without an assigned vehicle, they do not have their equipment with them during off -duty hours and must respond to the station first or wait to have their equipment brought to them at the scene. The impacts of the delays are obvious and are directly impacting Tukwila's ability to respond to emergencies requiring VSWAT officers. Assigned vehicles for VSWAT is the standard practice among the six participating agencies. (Note: There are six Tukwila Officers assigned to VSWAT. Two of the officers have vehicles assigned to them through their current PD positions.) DISCUSSION To assist our VSWAT team members with providing a more efficient response to critical incidents, the Police Department has researched using current 2018 budget savings to purchase four vehicles needed to outfit the VSWAT team members with vehicles for VSWAT call -outs. FINANCIAL IMPACT The costs associated with the purchase of four (4) vehicles will be the following: Start-up Costs Expenditure # Each Total Purchase of vehicle 4 $37,899.40 $151,597.60 Axon/Radios/Tablets/equipment... 4 $29,100.60 $116,402.40 TOTAL: $268,000.00 The financial reporting for the Police Department shows the budget through the end of August 2018 being at 61.88% expended. At that point in the year, we would normally be at 66.66%. This represents a savings of $908,154.00 in the budget. The purchase of four vehicles can be made using the budget savings to date and will still allow the Department to return 3% of the budget at the end of the year. 31 INFORMATIONAL MEMO Page 2 Typically, such a purchase process would not begin until review and authority is provided by Committee and Council; however, with Ford (our vehicle provider for PD vehicles) retooling and concluding certain vehicle production, it has limited the access to Ford police vehicles for purchase. Therefore, an initial purchase order was provided to reserve four PD vehicles with Columbia Ford. These were the last four vehicles that would have been available to any Washington City for 2018. If the department did not reserve the vehicles in this manner, no new purchase could be made in 2018, and production schedules for 2019 are still pending. If authorization cannot be granted at this time, the purchase process can still be halted for the generated purchase orders. RECOMMENDATION The Council is being asked to authorize the purchase of four vehicles using 2018 savings and forward this item to the October 8, 2018 Committee of the Whole and October 15, 2018 Consent Agenda. The purchase of the four vehicles will meet Department operational needs and bring the department on par with the other VSWAT agencies, providing for a more efficient response to critical incidents. ATTACHMENTS N/A 32 W:12018 Info Memos\PDVehicles.doc Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 33 Public Safety Committee Minutes October 1, 2018 options for this money, or if this purchase could be justified as the best use. Councilmember McLeod asked how often VSWAT is called and staff replied multiple times each month. Tukwila is the only participating agency that does not equip all its members with vehicles. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned 6:41 p.m. Committee Chair Approval Summary by LH 34