HomeMy WebLinkAboutCOW 2018-10-08 Item 3D - Public Safety Plan - Hazardous Material (Hazmat) Abatement with NOVO Laboratory & Consulting Services for $64,740COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayor's r9new
Council review
10/08/18
RB
10/15/18
RB
ITEM INFORMATION
ITEM No.
3.D.
STAIISPoNs6ii:RACHEL BIANCHI
ORIGINAL AGFADA DATE: 10/08/18
AG I ;INI),\ NEM .1111,k A contract
Public
for regulated building materials (hazmat) services associated with the
Safety Plan
c vri,;(;( >In, E Discussion
A,kgpaie 10/8/15
Motion
ate 10/15/18
El Resolution
Al tgD ate
11 Ordinance
AItg Dale
. Bid
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E Public Hearing
Mtg Date
LI Other
Mtg Date
111iD
Mt g Date
SP ONS 0 R Council Mqyor EHR EDCD LIinane LIlire TS El P&R 111)olice EPIF Court
SP ()Nsoit' s The Council is being asked to approve a contract with NOVO Laboratory & Consulting
summARy Services for $64,740 for hazmat services associated with the Justice Center and existing
Fire Station 54. These are necessary services associated with the demolition of buildings at
the Justice Center site and investigation as to whether Fire Station 54 can be remodeled.
The fee is included in the projects budgets.
RI,AlkWI:1) BY E C.O.W. Mtg.
p Trans &Infrastructure
DATE: 10/2/18
El CDN Comm
Finance
Comm.
Comm.
CHAIR: QUINN
n Public Safety Comm.
E Parks
COMMITTEE
.
Arts Comm.
U Planning Comm.
RECOMMENDATIONS:
SPoNsoR/ADmiN.
COM NIVIME
Mayor's Office
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Exi,NNDITuRK RkQUIRIA) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/15/18
MTG. DATE
ATTACHMENTS
10/15/18
Informational Memorandum dated 9/25/18
Proposed Contract
Minutes from the Finance Com. meeting of 10/2/18
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Rachel Bianchi, Deputy City Administrator
CC: Mayor Ekberg
DATE: September 25, 2018.
SUBJECT: Regulated Building Materials Consulting Services Contract
ISSUE
The Council is being asked to execute a contract to provide Regulated Building Materials
("Hazmat") consulting services for the Public Safety Plan.
BACKGROUND
The City of Tukwila identified the need for Regulated Building Materials consulting
services for the Tukwila Safety Plan, specifically the Justice Center and a review of the
existing Fire Station 54. These services allow the project to identify and safely dispose of
potentially hazardous materials in the existing buildings on the project site, in accordance
with regulatory requirements. These services are needed before demolishing buildings
associated with the Justice Center and to better understand the realities of a potential
remodel of Fire Station 54.
The City issued and advertised a Request for Proposals (RFP) inviting interested firms to
submit a proposal to provide the necessary consulting services for the project. Five firms
submitted proposals. The proposals were reviewed and evaluated by three reviewers
against the scoring criteria in the RFP. Based on their qualifications and proposed fee
estimate, NOVO Laboratory & Consulting Services, Inc. is the top -ranked firm and is
recommended for selection. The City has confirmed that NOVO Laboratory & Consulting
Services, Inc. is well qualified to conduct the work requested.
Because the proposed fee is an estimate, and will vary based on actual conditions of the
existing buildings, a 10% contingency has been added. While staff is requesting authority
for the 10% contingency, the contract is for a not to exceed amount of $58,855.
DISCUSSION
NOVO Laboratory & Consulting Services, Inc. will execute the City's standard agreement
for contract services to provide the services describes above.
FISCAL IMPACT
The cost estimate for the Regulated Building Materials consulting services is $64,740 and
is included in the projects budgets. The total amount will be allocated as follows:
Justice Center (estimated fee)
$47,855
Fire Station 54 (allowance)
$11,000
Contract Amount
$58,855
Contingency (10% of above)
$5,885
Total
$64,740
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INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to approve the building controls assessment services contract for
scope of work and associated fees described above and in Exhibit A and consider this item at
the October 8 Committee of the Whole meeting and subsequent October 15 Regular Meeting.
ATTACHMENTS
Proposed contract
74 W:12018 Info Memos\Hazmat Cons Memo.doc
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
REGULATED BUILDING MATERIALS CONSULTING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and NOVO Laboratory & Consulting Services, Inc., hereinafter referred to
as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project Designation. The Consultant is retained by the City to perform regulated building
materials consulting services in connection with the project titled Public Safety Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending at the end December 2020.
unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than December 31, 2020, unless an extension of such time is
granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"A" within the proposal attached hereto, provided that the total amount of payment to the
Consultant shall F not exceed $58,855 including the proposed $47,855 for work
associated with/ the Justice, Center and an allowance of `$11,000 for the Fire Station 54
project, without express written modification of the Agreement signed by the City.
The Consultant may submit vouchers to the City, once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
A rrevised : 1-2013
Page 2
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days of execution of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
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Page 3
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12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
NOVO Laboratory & Consulting Services, Inc.
Attn: Richard Carlson
138 SW 154th Street
Burien, WA 98166
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
A rrevised : 1-2013
Page 4
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Attest/Authenticated:
Printed Name:
Title:
Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
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Laboratory & Consulting Services, Inc.
CITY OF TUKWILA
Regulated Building Materials Consulting Services
for
TUKWILA JUSTICE CENTER
Request for Proposal
NOVO Laboratory & Consulting Services, Inc.
Prepared For:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
In Care of:
Shiels Obletz Johnsen, Inc.
Mr. Ethan Bernau
September 21, 2018
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Table of Contents
STATEMENT OF QUALIFICATIONS
1. EXECUTIVE SUMMARY
2. COMPANY PROFILE
3. PROJECT APPROACH
4. TEAM EXPIERIENCE AND TEAM ORGANIZATION
�. AVAILABILITY AND CAPACITY
6. PRICING
7. REFERENCES
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Executive Summary
NOVO Laboratory and Consulting Services, Inc. (NOVO) provides cost-effective, technically
sound solutions for our clients regulated building materials management concerns. We offer our
clients comprehensive integrated services, extensive technical expertise, and a long-standing
reputation for excellence.
NOVO is a privately owned and operated certified Washington State Women's Business
Enterprise (WBE, #W2F9219793) company. Our regional knowledge and experience ensures
that our clients receive timely, cost-effective solutions to their environmental, health and safety
needs. NOVO's professional consultants have extensive experience in conducting asbestos,
heavy metals (arsenic, lead, and mercury), PCBs, silica, mold, USTs and contaminated soil
surveys (hazardous materials), designing hazardous materials abatement projects, preparing
technical specifications, investigating environmental releases, complying with regulatory statues,
obtaining regulatory approval, performing remediation oversight, and working with multi-
disciplinary teams on complex projects where hazardous materials are involved.
NOVO personnel have a proven track record with public and private sector clients and their
environmental concerns. Our mission is to enhance the value of our clients' operations and
projects by providing cost effective, technically sound solutions to their environmental, health
and safety issues and concerns. We have been successful at this because our staff is diverse and
experienced in a number of technical areas. NOVO staff takes the time to understand the client,
their needs, and the individual requirements of the projects.
OUALITY CONTROL
Our commitment to technical excellence is demonstrated in our many internal publications
providing standard operating procedures and protocols.
NOVO's quality control program was designed to foster continuous improvement in the services
we provide. Our Quality Management Plan describes NOVO's quality policies and
requirements, as well as procedures for measuring conformance to them. The plan is updated
periodically to reflect changes in our business practices and client needs. Quality is an integral
part of our strategic plan; our Quality Management Program is designed to help us accomplish
our mission.
Employees are required to attend training classes mandated by regulations (e.g., OSHA and
EPA -required courses), and NOVO supports training required to maintain certifications such as
AHERA Building Inspector and Project Designer. In addition, NOVO conducts annual training
for consulting staff in a variety of subjects, including safety, indoor environmental quality (IEQ)
procedures. NOVO's staffis encouraged to present technical papers at conferences and to author
timely articles on topics of interest to our clients.
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Company Profile
NOVO was founded in May of 2006. Our office is located at 138 S.W. 154th Street, Suite B, in
Burien, Washington. Our phone number is 206.244.1060. Mr. Richard Carlson will serve as the
Project Manager for the City Of Tukwila Justice Center Project. Mr. Carlson's contact info is as
follows:
Cell Phone: 206.851.4922
E-mail: rich@novolc.com
After more than 30 combined years working in the local regulated materials consulting industry
much of that time with larger nation-wide firms, NOVO's principals Ms. Crystal Wright
(President), and Mr. Richard Carlson, (Consulting Services Manager) felt that the hands-on and
client first method of consulting originally taught to us by our mentors was being lost,
particularly as we moved up the ladder within these organizations and other demands were
placed upon our positions.
NOVO has retained many of our long standing clients including, Seattle Public Schools,
Highline School District, Mukilteo School District, Bainbridge Island School District and The
City of Seattle. In addition, we have provided sub -consulting services to several local
environmental consulting firms reflecting the respect and trust NOVO has earned among our
peers within the industry.
Our experienced staff possesses a thorough understanding of current regulatory and business
climates. By having an in-house asbestos laboratory that is well known for its quality, we have
the ability to obtain very quick results, which allows for adjustment in the field thereby providing
better service to the client for asbestos related work.
NOVO has six (6) employees in Burien, Washington. We can respond to complex issues and
projects quickly and ensure the right personnel are used for every project. The combined
experience of our :staff .is over 90 years.
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NOVO ORGANIZATION CHART
Richard Carlson
Vice President,
Consulting Services Manager
AHERA Building Inspector
AHERA Project Designer
Jason Carlson
AHERA Building Inspector
Asbestos Project Monitor
Jill Strode
AHERA Building Inspector
Asbestos Project Monitor
Christina Whitaker
AHERA Building Inspector
Asbestos Project Monitor
Tuesday Kelly
AHERA Building Inspector
Asbestos Project Monitor
Company Profile
Crystal Wright
President, Laboratory Director
Senior Review
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Project Approach
NOVO's AHERA-certified Building Inspectors would perform the fieldwork and prepare the
reports. Mr. Richard L. Carlson, Vice President of Operations, would manage the project,
prepare the abatement cost estimate and review the documents. NOVO personnel will perform
the following:
Regulated Materials Investigation
• Review existing sampling conducted by the Seattle Public Schools (SPS) and NOVO for
materials previously sampled.
• Conduct a walkthrough inspection of the facility to identify friable and nonfriable suspect
ACM that are visually apparent at the time of our assessment.
Collect and analyze bulk material samples of suspect asbestos -containing building materials
identified within the proposed project area. Sample collection would be based on the
Asbestos Hazard Emergency Response Act (AHERA) sampling protocol.
Submit bulk samples to an accredited laboratory for analysis by Polarized Light Microscopy
(PLM) using the United States Environmental Protection Agency's (USEPA's)
recommended method (EPA/600R-93/116 (July 1993)). Bulk sampling results are presented
as estimated percentages of asbestos (visual estimates by volume) by type (e.g., amosite,
chrysotile), as well as types of non -asbestos fibrous materials identified.
• Collect representative bulk lead paint chip samples from common building components for
analysis. Samples would be analyzed utilizing inductively coupled argon plasma
spectrometry (EPA 7420 Method).
• Conduct metals sampling as a screening measure for eight EPA Resource Conservation and
Recovery Act (RCRA) metals potentially associated with masonry mortar throughout the
subject property.
• Prepare and submit one electronic version (pdf file via electronic mail) of the written report
detailing the findings of our investigation to SPS.
Project Design Services
• Provide a preliminary opinion of cost associated with the abatement and handling of
regulated building materials impacted by each project with updated cost estimates required
construction document deliverable milestones.
• Prepare professional project design documents for the project to be included within the
Project Manual prepared by the Architect including; performance oriented technical
specifications, and drawings for the removal, disposal, and/or handling of regulated building
materials as required by the planned renovations. We are planning on preparing up to four
(4) specification sections: 01 11 10-Summary of Regulated Materials Work including a
"good faith" inspection letter, 02 28 00 — Asbestos Abatement, 02 28 10 — Heavy Metal
Related Activities, and 02 28 20 — PCB Related Activities. Based on the current scope of
work we are planning on preparing one (1) abatement drawing addressing the regulated
building materials scope required by the project.
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Project Approach
• Review of the complete project manual and drawings to ensure necessary references and
coordination language is place with respect to the potential for impacting and/or working
adjacent to regulated building materials.
• Attendance at design meetings with the project team, pre -bid walk through meetings, pre -
construction meetings, and weekly progress meetings during the abatement portions of the
project as needed.
• Provide addenda/clarification as required.
Construction Administration Services
• Full time on -site monitoring during abatement activity associated with each school included
in the scope of work including the collection and analysis of asbestos air samples (Phase
Contrast Microscopy - NIOSH Method 7400) within the work area and adjacent occupied
areas. PCM analysis will be performed on site by the NOVO technician.
Daily verification and documentation of abatement quantities removed to ensure accurate
comparison with quantities listed in section 01 11 10 of the project manual.
Pre -abatement air sampling to establish airborne fiber concentrations within the building
prior to starting abatement work.
• Final visual clearance inspection, and air clearance sampling of abated areas, as required by
WAC 296-62-07709.
• Final walkthrough of each work area to verify that identified asbestos -containing materials
intended for removal have been removed by the contractor.
• Perform final clearance inspection of abated areas and conduct air sampling per WAC 296-
62-07709.
• Provide project managementmanagernent for resolution of regulated building materials issues during the
construction process.
• Review Contractor's pre -job, weekly, and post -job submittal documents.
• Provide Record of Asbestos Abatement Project forms for each area where ACM has been
removed, repaired, encapsulated, or otherwise affected by the project. Completed forms will
be submitted to the District asbestos Program Manager and Project Manager within ten (10)
days of receipt of clearance of air monitoring results.
• Submit a final close-out report including observations, laboratory data and contractor
submittals.
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Team Experience and Team Organization
EXERIENCE AND TEAM PERSONNEL
Mr. Richard L. Carlson — Project Manager, Peer Review and Quality Control
Mr. Carlson has more than thirty (30) years of experience in occupational health and safety
consulting and has managed a staff of up to seventeen (17) professional consultants providing
regulated building materials consulting services for numerous public and private -sector clients.
He currently manages the day-to-day operations of the consulting services group of NOVO and
will serve as the full time Project Manager for the City of Tukwila Justice Center project. In
addition, Mr. Carlson will perform the AHERA building inspection with the assistance of an
additional NOVO AHERA building inspector, perform all project design development associated
with preparation of the bidding documents, and provide construction administration services with
the assistance of a NOVO on -site field technician.
Mr. Carlson specializes in providing turnkey project management of small to large scale projects
involving the remediation and management of regulated building materials in association with
major renovation, maintenance and demolition operations. These projects typically involve the
development and management of the survey protocol for initial site assessments, preparation of
professional work specifications and bidding documents, cost estimating, project scheduling and
tracking, senior technical review and quality assurance/quality control (QA/QC), negotiation
with regulators, and client communication.
Mr. Carlson has extensive construction -related experience within public works, and private
commercial projects. He has a thorough knowledge of local, state, and federal regulations
regarding regulated building materials, and the design development process and has successfully
worked with design team members including architects, mechanical, electrical, and other trade
consulting engineers to minimize the potential impact of regulated materials matters on projects
via alternate construction routes, abatement methodology, and effectively incorporating
regulated building materials management into the overall construction process.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 163397, 9/20/18)
EPA AHERA Certified Project Designer, (No. 160680, 1/12/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
EPA Model Accredited Lead Inspector
Ms. Crystal Wright - Laboratory Director
Ms. Wright has more than twenty eight (28) years of experience in laboratory services and
occupational health and safety consulting. She specializes in microscopical analysis for asbestos,
dust particles, spores and pollen. Develops and implements quality control programs. Oversight
of compliance with internal laboratory quality control programs. Performs analyst training, and
client consultation. Coordinates laboratory work flow, and performs routine analysis of air and
bulk samples for asbestos.
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Team Experience and Team Organization
Ms. Wright has served as laboratory director for three separate firms during her career including
developing and implementing initial start-up protocols and procedures associated with
establishing laboratory services divisions within two of these firms. In addition to her laboratory
background, Ms. Wright has conducted on -site project monitoring and management services
associated with asbestos abatement projects, conducted asbestos -containing building material
assessments, and provided training as part of Washington State Certified Asbestos Worker and
Supervisor courses.
Ms. Wright will perform all bulk analysis of suspect asbestos containing building materials and
oversee all other applicable laboratory analysis associated with the City of Tukwila Justice
Center project. In addition, Ms. Wright will provide peer review of project deliverables.
Professional Registrations/Certifications
Microscopical Identification of Bulk Asbestos
EPA AHERA Certified Asbestos Building Inspector, (No. 164542, 10/12/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
Lead -Containing Paint Awareness Seminar — HAZCON, Inc., Seattle, Washington
Indoor Air Quality: Microscopy of Fungal Spores and Pollen, McCrone Research Institute,
Chicago, Illinois
Jill Strode - AHERA Building Inspector, Asbestos Project Monitor
Ms. Strode has more than fourteen (14) years of experience in providing on -site project
monitoring and management services. She has a thorough working knowledge of knowledge of
local, state, and federal regulations regarding asbestos -containing building materials. Her recent
project experience includes AHERA building inspection and abatement monitoring services for
the complete demolition and abatement of the former Wing Luke Elementary School in Seattle,
Washington completed in August of 2018.
In addition, Ms. Strode has conducted surveys for asbestos -containing building materials prior to
property transactions, building renovation, demolition and operations and maintenance activity.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 166766, 11/2/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
Christina Whitaker — AHERA Building Inspector, Asbestos Project Monitor
Ms. Whitaker has more than fifteen (15) years of experience in providing on -site project
monitoring and management services and conducting regulated building materials assessments.
She has a thorough working knowledge of knowledge of local, state, and federal regulations
regarding asbestos -containing building materials. Her recent project experience includes
abatement monitoring services in association with the 2018 Seismic Improvements project at
Eckstein Middle School in Seattle, Washington.
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Team Experience and Team Organization
In addition, Ms. Whitaker has conducted surveys for asbestos -containing building materials prior
to property transactions, building renovation, demolition and operations and maintenance
activity.
Professional Registrations/Certifications
EPA AHERA Certified Asbestos Building Inspector, (No. 154241, 5/30/18)
NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust"
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Availability and Capacity
The proposed four (4) person NOVO team will be available to provide continued consulting
services from our Burien, Washington office in association with the project. Mr. Richard
Carlson will be the main point of contact for the project and will manage two (2) AHERA
building inspectors and abatement project monitors in association with the project. Ms. Crystal
Wright will perform the bulk asbestos analysis in our in-house laboratory and provide peer
review of project documentation.
Mr. Carlson will provide the senior review of all project documentation and deliverables.
NOVO has provided full service consulting services for numerous local school districts,
municipalities, and private developers and has successfully managed multiple large scale, multi
phased projects being conducted concurrently.
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EXHIBIT A
Pricing
Task 1 — Investigation and Cost Estimating
Services
Item #
Task
Units
$/Units
Total $
1
AHERA Building Inspector
40
hrs.
$95
$3,800
2
Report Development
16
hrs.
$95
$1,520
3
Drafting
12
hrs.
$95
$1,140
4
Administrative Support
4
hrs.
$75
$300
5
Project Management
2
hrs.
$115
$230
6
Peer Review
1
hrs.
$115
$115
7
Cost Estimating
1
hrs.
$115
$115
Reimbursables
8
Asbestos Bulk Samples (Standard turnaround time)
500
ea.
$15
$7,500
9
Lead Paint Chip Samples (Standard turnaround time)
50
ea.
$15
$750
10
RCRA 8 Metals Samples (Standard turnaround time)
5
$100
$500
11
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment, etc.)
$
$25
Sub Total Task 1 Not -to -Exceed Fee
$15,995
Task 2 — Design Period Services
Item #
Task
Units
$/Units
Total $
12
AHERA Building Inspector
16
hrs.
$95
$1,520
13
AHERA Project Designer
32
hrs.
$115
$3,680
14
Report Development
8
hrs.
$95
$760
15
Drafting
12
hrs.
$115
$1,380
16
Administrative Support
2
hrs.
$75
$150
17
Project Management
4
hrs.
$115
$460
18
Peer Review
2
hrs.
$115
$230
19
Cost Estimating
1
hrs.
$115
$115
Reimbursables
20
Asbestos Bulk Samples (Rush)
25
ea.
$20
$500
21
Lead Bulk Samples (Rush)
5
ea.
$20
$100
22
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment, etc.)
$0
Sub Total Task 2 Not -to -Exceed Fee
$8,895
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Pricing
Task 3 — Construction Observation and
Monitoring Services. Note; This portion of the
proposal shall be based on a six (6) week
abatement schedule consisting of thirty (30)
separate eight (8) hour shifts
Item #
Task
Units
Mini s
Total $
23
AHERA Building Inspector
0
hrs.
$95
$0
24
AHERA Project Designer
0
hrs.
$115
$0
25
On Site Project Monitor (Note; NOVO anticipates
that this task can likely be performed with
periodic on site monitoring rather than a full time
on site representative, this will significantly reduce
the fee associated with this line item)
240
hrs.
$75
$18,000
26
Report Development
8
hrs.
$95
$760
27
Drafting
0
hrs.
$95
$0
28
Administrative Support
4
hrs.
$75
$300
29
Project Management
24
hrs.
$115
$2,760
30
Peer Review
8
hrs.
$115
$920
Reimbursables
31
Asbestos Bulk Samples (Rush)
5
ea.
$20
$100
32
Lead Bulk Samples (Rush)
5
ea.
$20
$100
33
Asbestos -in -Air Samples (Note; cost included
within NOVO on -site hourly monitor rate)
ea.
$0
$0
34
Miscellaneous Costs (reimbursables, disposables,
photocopying, equipment. etc.)
ea.
$
$25
Sub -Total Task 3 - Construction Observation and Monitoring
Services
$22,965
Sub -Total Task 1 - Investigation and Cost Estimating Services
$15,995
Sub -Total Task 2 - Design Period Services
$8,895
Total Estimated Fee (Tasks 1, 2, and 3)
$47,855
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Project: Wing Luke Elementary School
Client: Seattle School District
Address: 3701 S. Kenyon Street
Seattle, Washington 98118
Project Representative: Mr. Mike Skutack
Telephone Number: Office: 206.252.0669
e-mail: mskutack@seattleschools.org
Project: Mercer Arena Deconstruction Project
Client: Seattle Opera
Address: 1020 John Street
Seattle, Washington 98109
Project Representative: Mr. Mike Tihista
Telephone Number:
Office: 206.396.9059
e-mail: miket@pcnw.net
References
Project: King County Children and Family Justice Center
Client: Howard S. Wright (for King County)
Address: 415 First Avenue N. Suite 400
Seattle, Washington 98109
Project Representative: Mr. Hans Hansen
Telephone Number: Office: 206.447.7527
e-mail: hansenh@hswc.com
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RFP - Regulated Building Materials Assessment
Tukwila Justice Center
PROPOSAL CERTIFICATION FORM
TO: Ethan Bernau, Project Manager, SOJ
The undersigned provider hereby certifies as follows:
1. That he/she has read the City of Tukwila Request for Proposal and the following Addenda
and to the best of his/her knowledge has complied with the mandatory requirements stated
herein:
Addenda Number Issue Date
No. 1 September 19, 2018
2. That he/she has had the opportunity to ask questions regarding the Request for Proposal,
and that if such questions have been asked; they have been answered by the City of
Tukwila.
3. That the proposer's response is valid for 90 days.
Dated at 12:34 am, this 20th of September, 2018.
(Signature) (Title)
(Print Name)
Richard Carlson
(Company Name)
Vice President
(Email Address)
richAnovolc.com
(Telephone Number)
NOVO Laboratory & Consultin2 Services 206.244.1060
(Address) (Fax Number)
138 SW 154th Street 206.244.1063
(City) (UBI Number)
Burien 606-619-374
(State) (Zip)
Washington 98166
95
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City of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
0ctober2, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Rachel Bianchi, Vicky Carlsen, Cindy Wilkins, Wynetta Bivens, Gail
Labanara, Bruce Linton, Leon Richardson, Laurel Humphrey
Guest: Ethan Bernau, Shiels Obletz Johnsen
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
Contract: Hazardous Material Abatement for Public Safety Plan
Staff is seeking Council approval of a contract with NOVO Laboratory & Consulting Services Inc.
in the amount of $64,740 to provide Regulated Building Materials (Hazmat) services for the
Justice Center and existing Fire Station 54. These services allow the project to identify and
dispose of potentially hazardous materials in the existing building, which is needed before
demolishing buildings on the Justice Center site and to better understand the realities of
rehabilitating Fire Station 54. Fees associated with the Justice Center are $47,855, and the
allowance for Station 54 is $11,000. Councilmember Kruller stated she supported the costs
associated with the Justice Center, but not with Fire Station 54 as she does not want any money
spent on it. Councilmembers Quinn and Robertson expressed support for both to be included in
the scope of work since the Council will be presented with cost options associated with
rehabilitating Station 54, DIVIDED RECOMMENDATION WITH QUINN AND ROBERSTON IN
FAVOR, KRULLER OPPOSED. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE.
B. Resolution: Cancelling Abandoned or Unclaimed Property
Staff is seeking Council approval of the annual resolution that would declare the cancellation
of abandoned or unclaimed property that is owed to individuals or business owners in time for
reporting to the Washington State Department of Revenue Unclaimed Property Section by
November 1, 2018. This year's report includes the cancellation of outstanding General Fund
claims in the total amount of $5,227.73. Since the resolution was prepared for Committee, two
checks have been claimed, so staff will prepare an amendment prior to final adoption.
UNANIMOUS APPROVAL PENDING AMENDMENT. FORWARD TO OCTOBER 15, 2018
REGULAR CONSENT AGENDA.
97