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HomeMy WebLinkAboutCOW 2018-10-08 Item 3E - Public Safety Plan - Justice Center Construction Documents PhaseCOUNCIL AGENDA SYNOPSIS °n'?b1,in i11' 10/8/18 RB ITEM INFORMATION ITEM NO. 3.E. STAFF FF SI't )F: RACHEL BIANCHI Consensus to move forward to the Construction Documents" phase of the Public Safety Plan for the Justice Center. SI.?NI,AL \l(' 1Z.t'.gUlmiorr 1 tt Date Council consensus is being requested to approve moving the Justice Center to the next phase of design, Construction Documents. `1'tax a c5lt3tr;astructure. . D;1"1'1 : 10J./ 18 CD I Art l ,(J1fl1fl lice (..,r)mm, �I Public [ Plannu HOUGARDY RECOMMENDATIONS: SPov;i.)R/lr.'ll\,. Mayor's Office tirrI ', Unanimous Approval; Forward to Committee of the Whole for consensus 1:yI\I'1:\I)I.I.� Fund Source: Comments: MTG. DATE 10/8/18 COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OF COUNC ACTION ATTACHMENTS Justice Center Design Development Presen BNBuilders Estimate Comparison Justice Center Budget Lion 100 TO: FROM: CC: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL EMORANDUM Public Safety Committee Rachel Bianchi, Deputy City Administrator Mayor Ekberg DATE: September 24, 2018 SUBJECT: Justice Center Design Development ISSUE The City has completed Design Development of the Justice Center, The end of Design Development provides the owner with a more refined budget number for the project based on a more detailed design. After significant Council review and deliberation, the budget for the Justice Center was increased to $68.5 million, largely due to cost escalation and market conditions. The Schematic Design estimate confirmed this budget. The Design Development estimate further confirms this budget, BACKGROUND The Justice Center will hold the City's Police Department, Municipal Court and Emergency Operations Center. It will provide a seismically safe, efficient facility for City staff and better access to key City services for the public. Stakeholders from the Police Department, Court and EOC have been directly involved in the planning and design of the facility, which features the following: • Conference center area allows for flexible use by City staff and the community that morphs into the Emergency Operations Center during an activation; this maximizes the use of key space. • Modern Court facilities, including necessary private meeting rooms, holding area, and probation spaces. • Critical police functions addressed, including records area, evidence, training facilities and team areas to facilitate teamwork, • HUB area that creates a joint staff room area for co-worker collaboration, • Planned areas for future expansion (second court room when needed, additional office space for the Police Department). The building as currently designed totals approximately 47,200 square feet. Similar to the process with the fire stations, once Design Development was finished, DLR Group's cost estimator, Roen, and the General Contractor/Construction Manager (GC/CM) firm, BNBuilders (BNB), developed cost estimates for the Justice Center independently of each other, Both initial cost estimates came within less of one percent of each other and the two organizations have reconciled to the same estimated construction costs as the Schematic Design number, that stays within the approved $68.5 million total project budget. The ability to have a GC/CM on board early and throughout the Schematic Design and Design Development phases directly led to this successful cost estimate reconciliation. Although the design advanced significantly from Schematic Design to Design Development, the overall cost estimates and budget remained on target with minimal adjustments. These included: 101 INFORMATIONAL MEMO Page 2 • Construction costs decreased slightly, from $38„738,678 to $38,727,363, Additional detail can be found in the BNBuilders Estimate Comparison attached. • Project Management services increased from $1,594,000 to $1,815,875 due to an increase in Construction Management fee allocation, as well as additional consultant fees for legal and other professional services. • Land Acquisition decreased from $14,133,295 to $14,052,253 as a result of closed transaction prices while Contingency for Land Acquisition increased from $1,250,000 to $1,550,000 due to business assistance, • Overall project contingencies decreased from $5,757,731 to $5,328,213 to fund the adjustments listed above. RECOMMENDATION Staff is seeking committee approval to forward this issue to the October 8, 2018 Committee of the Whole meeting with a recommendation that the City continue into the Construction. Documents phase for the Justice Center. Despite the budget challenges, the need for a modern, Justice Center remains very real, for the broader community and for the staff that work in these facilities. The Council will continue to have decision points in the future that provide "off ramps" if so desired. ATTACHMENT -Justice Center Design Development Presentation -BNBuilders Estimate Comparison -Justice Center Budget 102 TUKWILA JUSTICE CENTER TUKWILA JUSTICE CENTER I landsca e site plan QUANTITY: '44 LARGE TREES MEDIUM TREES SMALLTREES 7-77:a74. SHRUB/GROUNDCOVER AREA STORMWATER DETENTION AREA LAWN AREA CONCRETE AREA ASPHALT AREA SITE FURNISHINGS LAWN AREA WOOD STAGE ART POLES SHRUB/GROUNDCOVER AREA CONCRETE PAVEMENT CONCRETE AND WOOD FURNISHINGS PARKING: MAIN LOT: 21 POLICE (LARGER STALLS) 52 STANDARD (34 STAFF, 18 VISITOR) 32 COMPACT NORTH LOT: 6 ADA 59 STANDARD 25 COMPACT TOTALS: 10 ADA 21 POLICE 111 STANDARD 57 COMPACT GRAND TOTAL: 199 STALLS BIOFILTRATION AREA ASPHALT PAVEMENT Trlftrlifm SWIFTCOMPANY 01 JULY 27, 2018 O O) LEVEL 1 AREA Police EOC Courts Shared Spaces Building Support 13,532 2,047 9,685 5,866 1,015 Total 32,145 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF LEVEL 2 AREA Police EOC Courts Shared Spaces Building Support 15,266 656 Total 15,922 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF O CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS Project Category A/E Services (both design & CA) Permits/Fees Estimate 3,500,000 700,000 Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs (incl bond) PM Services (incl other prof svcs) Contingency (incl Construction & Proj) Contingency for Site Contamination (soils, hazmat) SUBTOTAL Land Acquisition Contingency for Land Acquisition TOTAL ustme Center � E N DEVELOPMEBUDGET ESTIMATE (S Project Category A/E Services (both design & CA) Permits/Fees Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs (incl bond) PM Services (incl other prof svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils, hazmat) SUBTOTAL Land Acquisition Contingency for Land Acquisition 38, 738, 678 2,112, 639 1,594,000 5,757,731 750,000 53,153,048 14,133,295 1,250,000 68,536,343 Estimate 3,500,000 700,000 38,727,363 2,112, 639 1,815,875 5,328,213 750,000 52,934,090 14,052,253 1,550,000 TOTAL 68,536,343 • COUNCIL CONSENSUS TO PROCEED • CONSTRUCTION DOCUMENTS • TARGET VALUE COORDINATION WITH GCCM • CITY LAND USE AND PERMITTING PROCESS • EARLY CONSTRUCTION PACKAGES FOR GCCM • CONSTRUCTION START APRIL 1 BNBuilders PROJECT: JUSTICE CENTER OWNER: CITY OF TUKWILA ARCHITECT: DLR GROUP Building Systei reakdown A10 - Foundations A20 - Basement Construction B10 - Superstructure B20 - Exterior Enclosure B30 - Roofing C10 - Interior Construction C20 - Stairs C30 - Interior Finishes D10 - Conveying D20 - Plumbing D30 - HVAC D40 - Fire Protection D50 - Electrical E10 - Equipment E20 - Furnishings F10 - Special Construction F20 - Selective Building Demo G10 - Site Preparation G20 - Site Improvements G30 - Site Mech Utilities G40 - Site Elec Utilities G90 - Other Site Construction Direct Construction Costs (DCC) Design / Estimating Contingency Escalation Negotiated Support Services Trade Package Bonds (See Sub Plan) MACC Contingency (%-DCC + Des + Esc + TP) Maximum Allowable Construction Cost (MACC) Contractors Fee (% of MACC Bid %) Specified General Conditions Specified General Conditions Specified General Conditions GC/CM Performance & Payment Bond BNB Insurances B&O Taxes Preconstruction Services Total Contract Costs (TCC) Washington State Sales Tax Guaranteed Maximum Price (GMP) $ per GSF / Component GSF SD ESTIMATE (RECONCILED 4/26/18) Total Project Cost RECONCILED - WITH BOL ESTIMATE TYPE: DD ISSUE DATE: 9/25/2018 DD ESTIMATE (RECONCILED w/BOL 9/25/18) Total Project Cost 31,750 $ 34.71 0 $ $ 47,2001 $ 38.08 $ 37.74 $ 1,797,562 25,148 $ 102.95 $ 54.35 $ 2,588,884 31,750 l $ 32.91 ! $ 21.94 $ 1,044,898 47,200 $ 52.21 $ 51.74 $ 2,464,197 47,2001 $ 1.68 $ 1.67 $ 79,466 47,200 $ 24.42 $ 24.20 $ 1,152,633 47,200', $ 2.12 $ 2.10 $ 100,000 47,200 $ 15.33 $ 15.19 $ 723,470 47,200 $ 51.60 $ 51.13 $ 2,435,520 47,200 $ 5.52 $ 5.47 $ 260,362 47,200 $ 49.42 $ 48.98 $ 2,332,689 47,200 $ 16.50 $ 16.35 $ 778,674 47,200 $ 8.81 $ 8.73 $ 416,038 1,102,069 32,150' $ 36.50 0 $ - 47,630 $ 40.08 25,875 $ 97.74 37,1951 $ 29.05 47,630 $ 52.49 47,630 $ 2.74 47,630, $ 20.21 47,630 $ 2.31 $ 47,630 $ 15.88 $ 47,630 $ 44.98 $ 47,630 $ 6.38 $ 47,630 $ 57.13 $ 47,630 $ 27.91 $ 47,630 $ 12.19 $ 24.64 1,173,396 40.08 $ 1,908,951 53.10 $ 2,529,101 22.69 $ 1,080,660 52.49 $ 2,500,067 2.74 $ 130,530 20.21 $ 962,366 $ 2.31 $ 110,000 $ 15.88 $ 756,450 44.98 $ 2,142,635 6.38 $ 304,007 57.13 $ 2,721,086 27.91 $ 1,329,342 12.19 $ 580,544 Total Cost 0$ $ $ BNB SD vs DD ESTIMATE COMPARISON 71,327 Geo Layer + Slight Bldg Footprint Increase. 111,389 Slight Bldg Size Increase, Steel Unit Costs, More NLT (59,783) Canopy at HUB Plaza, Panel/Screen Scope 35,762 35,870 Custom Woodwork, GWB Increases 51,064 1 Added Stair to roof, Feature Stair Increase (190,267) 10,000 32,980 $ (292,885) $ 43,645 $ 388,397 $ 550,668 $ 164,506 $ 54,821 $ 9.12 $ 10.50 $ 500,000 198,519 $ 10.38 $ 43.25 $ 2,059,902 198,519', $ 9.70 $ 40.42 $ 1,925,011 198,519 $ 14.29 $ 59.57 $ 2,837,116 198,519', $ 2.02 $ 8.41 $ 400,726 0 $ - $ $ 54,821 $ 10.02 $ 204,659 $ 8,92 $ 204,659 $ 11.69 $ 204,6591 $ 12.74 $ 204,6591 $ 2.78 $ 0' $ - $ 11.53 $ 549,164 $ 49,164 38.31 $ 1,824,765 $ (235,137) 50.22 $ 2,391,816 $ 466,805 54.74 $ 2,607,198 $ (229,918) 11.95 $ 569,288 $ 168,562 - $ $ $ 529.64 $24,999,217 % of DCC ---> SUB PLAN $ 2,224,519 % of DCC ---> SUB PLAN $ 1,931,898 EST DETAIL $ 1,762,449 % of DCC ---> SUB PLAN $ 437,335 2.50% $ 739,824 $ 679.98 $32,095,242 5.00% $ 1,604,762 (AS -BID) $ 580,891 (JC-9 Early) Add'I MACC Value $ 696,084 Included w/Fee Included w/Fee Included w/Fee'. Owner (Bid) Value $ 240,000 $ 746.12 $ 35,216,979 10.00% $ 3,521,698 $ 38,738,677 820,73 47,200 $ 549.47 $26,171,366 1,886,001 1,050,154 1,780,660 435,360 738,572 $ $ 673,15 $32,062,113 $1,172,149 Added Low Voltage Scope Security walls and ceilings, Lab Eq Casework and Tops Rat eradication. Landscape Density and Art Poles (338,518) See Sub Plan for Development of This Value $ (881,744)1 See Sub Plan for Development of This Value $ 18,211 Reference Estimate Detail Information $ (1,975)1 See Sub Plan for Development of This Value (1,252) % Based Calculation ($33,129) 1,603,106 $ (1,656) % Based Calculation 580,891 $ - As -Bid Specified General Conditions 25,818 $ 25,818 JC-9 Early Demolition 694,766 $ (1,318) % Based Calculation for Value Above Original MACC $ Included with Fee 240,000 $ $ 739.17 $ 35,206,693 3,520,669 $ 38,727,363 $ 813,09 47,630 (10,286) Included with Fee Included with Fee Allowance (1,029) % Based Calculation (11,314) 430 Slight Increase in Building GSF CONFIDENTIAL 116 CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS Project Category Estimate A/E Services (both design 8 CA ©©,000 Permits Fees 700,000 Constru n: Building 8 Site Development (pre -con„ cons 738,678 Construction Related Costs (ncl bond) 2,112,639 Phi Services (inc l other prof svcs) 1,594,000 Contingency (inc l Construction 5,757,7 Contingency for Site Contamination (soils, hazrna 750,000 SUBTOTAL 4 Land Acquisition Contingency for Land Acquisition 4,133,29 1,250,000 TOTAL. 68,536.34 Project Category A/E Services (both design Sa. CA Permits/Fees Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs find bond PM Services (incl other prof svcs Contingency (incl Construction ge Projec Contingency for Site Contamination (soils, haz SUBTOTAL nd Acquisition 4,052,2 ontingency for and Acquisition 550,000 TOTAL 68, 536,343 117 118 /04+ t4“ ity •f Tu ila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes October 1, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, James Booth, Vicky Carlsen, Leon Richardson, Eric Dreyer, Bruce Linton, Jay Wittwer, Henry Hash, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant; Erica Loynd, DLR Group CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Grant Acceptance: National Criminal History Improvement Staff is seeking Council approval of a grant acceptance agreement with the Washington State Patrol to accept grant funding in the amount of $70,405.84 for continuation of the Disposition Research Specialist position. This position corrects errors caused by incompatibilities with the SCORE facility record system, and the funding requires a 10% match of $7,040.58. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Justice Center Design Development Staff is seeking Council approval to proceed with the "Construction Documents" phase of the Justice Center project. The Design Development phase is now complete and the budget has been crosschecked and reconciled at the $68.5 million dollar budget previously approved by Council. Ms. Loynd, the lead architect on the project, reviewed the final design drawings with the Committee. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. C. Contract: Public Works Architect and Engineering Services for Public Safety Plan Staff is seeking Council approval of a contract with SHKS Architects in an amount not to exceed $365,000 for the design and programming of the Public Works facilities in the Public Safety Plan. The total amount includes a $65,000 contingency, so the contract itself is not to exceed $299,997. Programming and Master Planning is needed to identify current and future space needs and match functionality to existing spaces. Mr. Goldblatt stated that it is important for the Master Plan to be in place before moving forward. The Public Works project is different than a fire station or justice center because it is combining facilities as well as using existing buildings. The City needs more information in order to move forward. 119