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Home My WebLink AboutCOW 2018-10-08 Item 3I - Budget - 2019-2020 Biennial Budget: Drug Seizure Fund / Fire Department / Public SafetyCOUNCIL AGENDA SYIVOPSIS Meeiinf Dale 10/08/18 Prepared l!y VC Alcgor's revi 11) Council review ITEM INFORMATION ITEM No. 3.1. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/08/18 v;vNi);\ DEM TITLE Review Drug Seizure Fund 2019-2020 Proposed Budget cxrEcoRy II Discussion 10/8/18 E Motion Ilk Date Resolution Mg Date E Ordinance Mtg Date E Bid Award Mg Date R Public Hearing E1 Other Mfg Date m i:g Date illtg Date SP 0 NS( )R Council Mayor EIHR EDC,D Finance LjFire Ts EPR Police LPW ECourt SP oNsoie s Council is being asked to review the Drug Seizure Fund 2019-2020 proposed budget. If no SUMMARY changes are requested, Council consensus will be requested to move the the Drug Seizure Fund 2019-2020 proposed budget to the final budget package for approval in November. RINIINo'ID BY El C.O.W. Mtg. Lil CDN Comm El Finance Comm. 111 Trans &Infrastructure LI Arts Cornm. 0 Parks Comm.. DATE: 10/01/18 COMMITTEE CHAIR: Public Safety Comm. Planning Conun. HOUGARDY RECOMMENDATIONS: SPoNsoR/ADmIN, COMMITME Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPINDITURI RI QUIRI M AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/8/18 Informational Memorandum dated 9/26/18 Draft 2019-2020 Drug Seizure Fund Budget Minutes from the Public Safety Committee meeting of 10/1/18 1 RA 170 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: September 26, 2018 SUBJECT: Drug Seizure Fund 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Public Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Drug Seizure fund section of the budget is ready for review by the Finance Committee. BACKGROUND The Drug Seizure fund was established to account for the yearly accumulation of drug seizure funds and related expenditures. DISCUSSION Estimated seizure funds for the 2019-2020 biennium are expected to be around $60 thousand a year. However, these amounts will vary based on drug related criminal activity and actual funds seized. The large amount projected for 2016 is from the hotel seizures that occurred in 2013. Expenditures in this fund must be related to drug seizure activities or equipment. Appropriate costs could include training and equipment utilized during drug related investigations. RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this budget forward to the final budget package in November. ATTACHMENTS Drug Seizure Fund 2019-2020 Proposed Budget 171 172 DEPARTMENT: Police FUND: Drug Seizure Fund RESPONSIBLE MANAGER: Bruce Linton Description FUND NUMBER: 109 POSITION: Chief of Police The Drug Seizure fund was established to account for revenues resulting from the proceeds of property and moneys forfeited as a result of their involvement with the illegal sale, possession, or distribution of narcotics and/or other controlled substances. Revenue and Expenditure Summary Drua Seizure Fund Actual 2016 2017 Projected 2018 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Operating Revenue Miscellaneous Revenue Investment Earnings $ 31 $ 72 $ 15 $ - $ - $ - 0.00% 0.00% Seizure Revenue 624,279 79,930 29,174 60,000 55,000 55,000 -8.33% 0.00% Total Misc. Revenue 624,310 80,002 29,189 60,000 55,000 55,000 -8.33% 0.00% Transfers In - - - - - - 0.00% 0.00% Total Revenue 624,310 80,002 29,189 60,000 55,000 55,000 -8.33% 0.00% Operating Expenses Supplies 2,479 127,946 94,383 122,000 36,000 36,000 -70.49% 0.00% Services 56,825 238,311 85,229 123,000 24,000 24,000 -80.49% 0.00% Intergovt Services & Taxes - - - - - - 0.00% 0.00% Total Operating Expenses 59,303 366,256 179,612 245,000 60,000 60,000 -75.51% 0.00% Capital Outlay 18,707 39,969 - - - - 0.00% 0.00% Total Capital Expenses 18,707 39,969 - - - - 0.00% 0.00% Indirect cost allocation - - - - - - 0.00% 0.00% Total Expenses 78,010 406,225 179,612 245,000 60,000 60,000 -75.51% 0.00% Beginning Fund Balance 7,239 553,539 227,316 476,635 76,893 71,893 -83.87% -6.50% Change in Fund Balance 546,300 (326,223) (150,423) (185,000) (5,000) (5,000) -97.30% 0.00% Ending Fund Balance $553,539 $ 227,316 $ 76,893 $291,635 $ 71,893 $ 66,893 -75.35% -6.95% 173 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous supplies for handling seized property. Services include professional services among others. Police - Drua Seizure Fund Account Number Actual 2016 2017 Projected 2018 2018 Budget 2019 2020 109.00.521.250.31.00 Supplies - Office & Operating $ 2,479 $ 16,341 $ 6,455 $ 20,000 $ 5,000 $ 5,000 109.00.521.250.35.00 Small Tools - 5,010 88 1,000 1,000 1,000 109.00.521.251.31.00 Supplies - Office & Operating - 60,787 31,183 51,000 20,000 20,000 109.00.521.251.35.00 Small Tools - 45,807 56,658 50,000 10,000 10,000 Total Supplies 2,479 127,946 94,383 122,000 36,000 36,000 109.00.521.250.41.00 Professional Services 36,844 30,986 409 30,000 - - 109.00.521.250.42.00 Communication - 1,208 - - - - 109.00.521.250.43.00 Travel- Airfare, hotel, etc. 2,230 (32) 603 6,000 4,000 4,000 109.00.521.250.49.00 Misc - Registration, marketing 940 3,420 - - - - 109.00.521.251.41.00 Professional Services 8,432 156,124 56,447 58,000 8,000 8,000 109.00.521.251.42.00 Communication - 99 - - - - 109.00.521.251.43.00Trawl -Airfare, hotel, etc. 1,892 26,763 15,000 15,000 7,000 7,000 109.00.521.251.45.000perating Rentals - 2,290 1,345 2,000 - - 109.00.521.251.48.00 Repair & Maintenance 6,487 4,962 2,000 2,000 - - 109.00.521.251.49.00 Misc -Registration - 12,492 9,426 10,000 5,000 5,000 Total Services 56,825 238,311 85,229 123,000 24,000 24,000 109.00.594.210.64.00 Capital - Machinery and equipment 18,707 - - - - - 109.00.594.216.64.00 Capital - Machinery and equipment - 39,969 - - - - Total Other 18,707 39,969 - - - - Total Supplies, Services and Other $ 78,010 $ 406,225 $ 179,612 $ 245,000 $ 60,000 $ 60,000 174 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 175 176 COUNCIL AGENDA SYNOPSIS Mee/ing Dale Prepared by Mayor's review Contra' 1 review 10/08/18 3F , / ITEM INFORMATION ITEM No. 3.1. STAFF SPONSOR: JEFF FRIEND ORIGINAL AGENDA DATE: 10/8/18 AGENDA 1TEM TITLF: Review Fire 2019-2020 Proposed Budget c vri(;()RY 2 aliaission 10/8/18 El Motion AN D ate . Resolution Lil Ordinance AltDale 11 Bid ,lward Mt g Date Public Hearing Altg Date Other Mtg Date Altg Date Altg Date SPONSOR Council Mayor HR MDCD Finance LlFire ET'S .1)&1Z Police PIF ElCouri SPuNsoit's Council is being asked to review the Fire 2019-2020 proposed budget. If no changes are SLimmARy requested, Council consensus will be requested to move the Fire 2019-2020 proposed budget to the final budget package for approval in November. R-"IkWF," I 3Y E C.O.W. Mtg. E CDN Comm E Finance Comm. E Trans &Infrastructure Arts Comm. E Parks Comm. DATE: 10/1/18 COMMITTEE CHAIR: HOUGARDY rl Public Safety Comm. E Planning Comm. RECOMMENDATIONS: SPoNs()R/ADmiN. CommvITIT Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE 1,:x1,1N1)I1uRK REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/8/18 Informational Memorandum dated 9/25/18 Draft 2019-2020 Fire Budget Minutes from the Public Safety Committee Meeting of 10/1/18 177 178 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Jay C. Wittwer, Fire Chief CC: Mayor Ekberg DATE: 09/25/2018 SUBJECT: 2019-2020 Fire Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering are 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. The 2019-20 Fire budget proposal covers staffing, supplies and services, and capital outlays which continue the delivery of high -quality emergency services to City of Tukwila residents. DISCUSSION Salaries and Benefits The department is anticipating a decline in Salaries and Benefits expense in 2019 resulting from less overtime expense. As the department becomes more fully staffed following a period with more retirements than expected, there should be less need for overtime than in 2018. 2020 should see an increase in Salaries and Benefits due to increased COLAs and changes in healthcare and retirement costs. Supplies and Services Supplies and Services expenditures remain relatively stable. Increases include radio replacement costs reentering the budget after being funded by a one-time grant. Equipment Rental — Operating and Maintenance costs are also expected to increase as the department anticipates acquiring new apparatus through the Public Safety Plan. Other various Supplies and Services categories were reduced to control costs. 179 INFORMATIONAL MEMO Page 2 Capital Outlays $200,000 per year is being requested to upgrade the City's existing Knox Box Rapid Entry system. Upgrading the system will improve Fire personnel's ability to respond to emergencies. Priority Based Budget The priority -based budget breakdown by program area can be found in the budget document. RECOMMENDATION Staff is seeking Public Safety Committee feedback on the proposed department budget and direction and to forward it to the Committee of the Whole for consensus on October 8, 2018. ATTACHMENTS Draft 2019-2020 Fire Biennial Budget 1 80Z:\Council Agenda Items\Finance110.1 PS\InfoMemo Fire.docx Fire Department ActiOtcnt to Ont., AntrrTnistrctivc EUFOrt F7.*t7"1'. F"rt Frtcwtrctitt Eattclianin-ieit! Ccotcin [rocs rs!..tt712: - Frot: Cat rtir cbt'r Accistart Fire Ctier 11:1 Ec*:-.51i5,7; El-0'0ft c Cattc'l Stcton FircliEn:ert '211 Firetrtert 12:1 titc;ri Stcfon .1:1 Fintris617:trt 12') otc Stneon 54 !:1A Fireigi7tert F^incline 111 Scittc"ionchr SnitIS IL) Ccptcin ...;:ttito .52 141 Firer sitcrt 12,1 LJ F0rt`li5I7Tdr Cnicf Shift .2., 1:1: Stclion1. ttc'm Trainirs C5riter !:2) CMF/r: - ri071 52 1.1: F -1.015hterst:5":, dP7telice Fircr's-otttr r:.1 Enctrsenc), Mcr.tccs Scttt'ion frCtr LIcritccmcr: Stccicrist ::1;1 181 182 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description FUND NUMBER: 000 POSITION: Fire Chief The Fire Department is an all hazard service, providing first tier emergency response to incidents involving fire, emergency medical services, motor vehicle accidents, hazardous materials, rescue, and fulfills non -emergency service requests as well. The department provides fire prevention and investigation services through the office of the Fire Marshal. The department is involved in the greater community through outreach and collaborative city events and programs. The department cooperates and as necessary coordinates operations with other city departments. 2017-2018 Accomplishments ♦ Department participated in community outreach and public relations events and activities such as; Seattle Sounders, Seattle Seawolves, FC Rave Green 5K, Drag Queen Bowling at ACME, National Night Out Against Crime, Touch A Truck, See You in The Park, Fourth at the Fort, Public Safety Plan and Bond, Senior Thanksgiving at TCC, and many others. ♦ Filled deployment roles with WA Task Force 1 for weather related events in Texas, Florida and Hawaii. Services included swift water rescue, DMAT staging and assisting the state of Hawaii with Emergency Operations Center command and coordination functions. ♦ Assisted the Puget Sound Regional Fire Authority with Incident Action Planning for large multi - operational period wildland fire. ♦ Collaborated with Tukwila Police Department and regional agencies to provide July 4th fireworks emphasis and enforcement patrols. ♦ Completed 7th Teen CERT Program in August 2018 and have provided many fire extinguisher trainings to the community. ♦ Participated in station design planning for Stations 51, 52 and the Justice Center. ♦ Underwent Value Stream Mapping process for Fire Marshal's Office and began implementation. ♦ Secured stable funding of equipment and apparatus for a ten-year period which include the replacement of two pumpers, one ladder truck, 3 administrative vehicles and all Self -Contained Breathing Apparatuses. ♦ Increased trained personnel to fill roles of Apparatus Driver, Company Officer and Shift Commander. 183 2019-2020 Outcome Goals ♦ Continue department participation in processes and actions needed to replace two fire stations. ♦ Continue participation in JATC program. Enroll all new uniformed employees. ♦ Sustain 2017-2018 levels of service in the areas of emergency response and fire prevention. ♦ Meet state and national training laws and standards through participation in the South King County Training Consortium. ♦ Meet the requirements of RCW 35.103, Standards of Coverage, for community acceptance and annual reporting. ♦ Identify means to obtain and document key trade knowledge that is being lost due to attrition. 2019-2020 Indicators of Success ♦ Continued reduction of fire loss through more aggressive inspection scheduling, preparedness through training, and through public education opportunities. ♦ Have future direction of department established and appropriate actions in place regarding that direction. ♦ Sustain department statistics related to survival of sudden cardiac arrest that contribute positively to outstanding regional statistics and outcomes. ♦ Increased numbers of trained community members as related to first aid/CPR/public defibrillator, fire extinguisher use, and CERT. ♦ Continue to decrease overtime expenditures, enhanced succession, increased efficiencies, and provide additional service through the utilization of pipeline employees. ♦ Replacement (groundbreaking, site preparation, design, initial construction) of Station 51 underway. Initiated replacement of Station 52, including site acquisition, for replacement of these stations, and design phases for 52. ♦ Continue to establish community approved standards of coverage and provide required annual reporting. ♦ Increased morale, job satisfaction and engagement with intra and interdepartmental committees. 184 Budget Change Discussion: Salaries & Benefits A decline in expenditures is expected in 2019 as lower levels of overtime are anticipated. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Supplies Expenditures for Supplies increased due to the inclusion of radio replacement costs. The City had received a one-time grant to fund these on -going costs, but the grant has expired and the costs are reentering the budget. Expenditures for various other supplies were reduced to control costs. Services Costs related to Equipment Rental — Operation and Maintenance were increased due to the planned acquisition of new apparatus as part of the Public Safety Plan. Capital Capital Outlays of $200,000 per year were added to upgrade the Knox Box Rapid Entry System. 185 Department Detail: Staffing and Expenditure by Program PROGRAMS FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2019 % of Total Budget 2020 % of Total Budget 2019-20 Emergency Response 18.16 3,055,046 24.5% 3,139,589 24.6% 2.8% Equipment Maintenance and Replacement 1.65 1,025,355 8.2% 1,012,130 7.9% (1.3%) Training received 5.21 923,250 7.4% 948,818 7.4% 2.8% NON -Emergency Response 5.02 763,603 6.1% 783,958 6.1% 2.7% Physical Fitness 4.18 604,661 4.8% 620,646 4.9% 2.6% Training Delivery 3.12 524,579 4.2% 538,490 4.2% 2.7% Report Writing 3.47 501,921 4.0% 515,004 4.0% 2.6% Administration 2.26 648,201 5.2% 659,906 5.2% 1.8% Apparatus and Equipment Check 2.86 413,541 3.3% 424,340 3.3% 2.6% Special Projects/Tasks 1.90 298,703 2.4% 307,780 2.4% 3.0% Policies, Procedures, 1.92 271,180 2.2% 278,259 2.2% 2.6% Valley Communications & Emergency Radios 0.22 252,071 2.0% 259,554 2.0% 3.0% Fire Prevention Plan Review & Inspection Duties 1.19 236,455 1.9% 243,197 1.9% 2.9% Custodial Services 1.42 228,507 1.8% 233,954 1.8% 2.4% Logistics 1.50 222,113 1.8% 227,930 1.8% 2.6% Deployments 0.02 201,189 1.6°/ 208,146 1.6% 3.5% Professional Development 1.06 198,052 1.6% 203,982 1.6% 3.0% Fleet 1.36 195,931 1.6% 201,331 1.6% 2.8% Staffing 0.84 177,315 1.4% 180,841 1.4% 2.0% Personal Protective Equipment (PPE) 1.08 166,832 1.3% 171,376 1.3% 2.7% Health and Safety 0.97 143,606 1.2% 147,683 1.2% 2.8% Emergency Management Administrative 0.67 141,194 1.1% 144,106 1.1% 2.1% Inter -Department Support 0.94 137,966 1.1% 142,198 1.1% 3.1% Community Outreach/Education Fire 0.69 127,171 1.0% 129,727 1.0% 2.0% Personal Protective Equipment (PPE) 0.82 122,997 1.0% 126,333 1.0% 2.7% Facilities 0.25 122,375 1.0% 123,690 1.0°/ 1.1% Budgeting 0.58 94,316 0.8% 97,129 0.8% 3,0% Emergency Management Planning 0.42 92,499 0.7°A 94,464 0.7% 2.1°A, Employee Evaluations 0.51 84,220 0.7% 86,705 0.7% 3.0% Fire Prevention Administrative 0.56 74,725 0.6% 76,356 0.6% 2.2% Fire Prevention Investigation Duties 0.23 66,192 0.5% 69,095 0.5% 4.4% Public Records Requests 0.53 56,572 0.5% 58,194 0.5% 2.9% Rescue Team, Water, Trench, Rope 0.10 47,225 0.4% 47,783 0.40/ 1.2°A Community Outreach/Education Emergency 0.23 42,425 0.3% 43,269 0.3% 2.0% Recruiting & Hiring 0.15 38,342 0.3% 39,275 0.3% 2.4% Emergency Management Assistance Team 0.17 36,703 0.3% 37,461 0.3°/ 2.1% Pre -Fires 0.18 29,945 0.2% 30,763 0.2% 2.7% 3rd Party Maintenance & Testing 0.12 27,720 0.2% 28,304 0.2% 2.1% Public Services 0.18 24,994 0.2% 25,671 0.2°/ 2.7% Rehab 0.12 20,611 0.17% 21,175 0.2% 2.7% Reimbursements 0.07 11,365 0.1% 11,643 0.1% 2.4% HazMat Team 0.01 10,592 0.1% 10,734 0.1% 1.3% Emergency Messaging 0.03 6,172 0.05% 6,305 0.05°/ 2.2% Explorer Program 0.03 4,951 0.04% 5,095 0.04% 2.9% PROGRAM TOTALS 67.00 12,473,387 100.1% 12,762,388 100.1% 2.3% `Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore; no historical data is available. 186 Program Descriptions Emergency Response: Fire, EMS, Rescue, HazMat, report writing, unit readiness, report writing. Training Received: Includes academy's, Blue Card, JATC, video watching and consortium drills/exercises, individual crew or multi -company drills, Time spent traveling to/from classes, meetings, conferences, etc. Equipment Maintenance and Replacement: Cleaning and minor repair of apparatus, small tools, SCBA, and other specialty equipment and long-term replacement costs. Non -Emergency and Response: Service calls, false calls, others, report writing. Physical Fitness: Daily PT, stretching, equipment and maintenance. Training Delivery: Preparing for drills, Training record review/data entry, logistical support, training/educating public. Report Writing: NFIRS, ESO, research, accident investigations, Station log book. Administration: Administrative meetings, minutes, emails, phone calls, paper, copying, printing, rental costs, Report Writing. Apparatus and Equipment Check: Includes, daily & Sunday checks, aid gear, SCBA, radio's, hand tools, power tools maintenance, record keeping. Special Projects/Tasks: Committees, tasks or assignments not covered in one of the categories above, such as Small Engines, Apparatus Spec committees, JATC committees. Valley Communications and Emergency Radios: Includes reviewing/maintaining FRL's, type codes, mapping & pre -fire input, PSERN, maintenance of radio's, charging batteries, City wide emergency radio program, record keeping, billing etc. Fire Prevention Plan Review and Inspection Duties: Plan review, Special Permit events, building inspection, new construction/TI inspections, re -inspections, walk through, Contractor Billable After hours OT. Custodial Services: Station Cleaning interior/exterior, Saturday & Sunday chores, custodial supplies. Logistics: Research, Purchasing, delivery, management and inventorying of supplies such as aid equipment, Station supplies, this will also include our aid runs, mail run. Professional Development: Career Development, Coaching, mentoring, discipline, counseling, certifications, memberships. Fleet: Our time spent coordinating repairs, Daily and Sunday Checks, Fueling, Pump Testing, apparatus swap overs, washing, minor maintenance and Long -Term Replacement costs. Deployments: Deployments out of jurisdiction that gets reimbursement. 187 Staffing: Telestaff, Daily Rosters, time cards, maintaining staffing levels, station reassignments, includes all costs associated with staffing our stations and divisions. Personal Protective Equipment (PPE) — Suppression: Purchasing and maintenance, inventory, bunker gear, uniform purchases and cleaning. Health and Safety: Includes Peer Support, Health & Safety Programs, record keeping. Emergency Management Administrative: Other EM Meetings, phone calls, emails adhoc meetings, NIMS Compliance, Grant Management, EOC Readiness, DOCs, DERT, Volunteer Management, report writing. Inter -Department Support: FD assisting or supporting other departments programs, such as Community Connector program, Communication RoundTable. Community Outreach/Education Fire: Includes Fire Extinguisher classes, 1st Aid/CPR training, Fire Prevention education, public relations, tours. Personal Protective Equipment (PPE) — Fire Prevention and Inspections: Purchasing and maintenance, inventory, investigative gear, uniform purchases and cleaning. Facilities: Sta. 51, 52, 53, 54, FMO, EM, including utilities, Repairs, painting, minor maintenance, garbage & recycling. Budgeting: Research, purchasing, documentation, P-Card tasks. Emergency Management Planning: Core Capabilities (Planning, Mitigation, Response, Recovery), Meetings, writing/reviewing/updating plans, CEMP, HIRA, Hazard Mitigation, COOP/CoG. Pre -Fires: Research, planning, drawing and maintenance. Public Services: Blood Pressures, public assistance, events, standby, etc. 3rd Party Maintenance and Testing: Coordination of outsourcing, repair, inspections, cleaning of hose and ladders. Rehab: Rehab equipment, supplies. This program does NOT include time spent with the Explorers, nor your time in Rehab at an incident. Time with the Explorers would be captured in Explorer Program, time in Rehab would be part of Emergency Response. Reimbursements: Includes FEMA, Task Force, EMAT, special teams, Fire Prevention Contractor Billable. HazMat Team: Any Team Time, Team meetings, equipment or tool maintenance, drill time, purchasing, report writing etc. Emergency Messaging: Code Red Alert & Warning, AHAB, AM Radio Ch 1600, Cable TV Ch. 23. Explorer Program: Includes Explorer Post 51, Occupational Skills Center (OSC), paperwork, planning, participation. 188 Expenditure Summary Fire Department Actual Budget Percent Change Projected Expenditures By Program 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Administration $ 807,292 $ 888,800 $ 920,356 $ 902,844 $ 975,610 $ 1,004,767 8.06% 2.99% Suppression 8,793,233 9,151,233 9,278,034 9,425,081 9,173,895 9,386,774 -2.67% 2.32% Prevention & Ineestigation 826,468 864,692 867,539 853,880 834,653 859,268 -2.25% 2.95% Training 379,240 443,663 427,933 466,687 439,782 450,624 -5.77% 2.47% Facilities 92,391 100,349 115,821 110,860 110,860 110,860 0.00% 0.00% Special Operations 29,038 28,653 61,114 53,581 42,291 42,224 -21.07% -0.16% Rescue & Emergency Aid 246,274 240,478 257,741 259,295 265,149 268,321 2.26% 1.20% Emergency Management 380,406 349,111 356,990 360,371 631,147 639,549 75.14% 1.33% Department Total $ 11,554,341 $ 12,066,979 $ 12,285,527 $ 12,432,599 $ 12,473,387 $ 12,762,388 53.70% 13.09% Fire Department Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 7,802,917 $ 8,249,816 $ 8,297,481 $ 8,184,418 $ 7,990,806 $ 8,200,932 -2.37% 2.63% Personnel Benefits 2,516,135 2,449,461 2,357,449 2,574,189 2,535,507 2,616,968 -1.50% 3.21% Supplies 250,141 151,626 208,133 271,745 294,145 294,145 8.24% 0.00% Services 794,159 1,008,122 1,212,523 1,186,202 1,237,343 1,228,398 4.31% -0.72% Intergovt. Secs & Taxes 190,989 200,019 209,940 216,045 215,586 221,945 -0.21% 2.95% Capital Outlays - 7,934 - - 200,000 200,000 0.00% 0.00% Department Total $ 11,554,341 $ 12,066,979 $ 12,285,527 $ 12,432,599 $ 12,473,387 $ 12,762,388 0.33% 2.32% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire Department Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Chief 1 1 $ 159,124 $ 49,261 1 $ 166,584 $ 51,476 Assistant Fire Chief 1 1 153,718 32,547 1 156,549 34,100 Assistant to Fire Chief 1 1 78,887 33,693 1 80,436 34,918 Admin Support Technician 2 2 124,438 55,904 2 127,462 58,087 Fire Battalion Chief 5 5 689,560 167,618 5 706,799 175,169 Fire Captain 16 16 1,928,421 558,849 16 1,976,632 586,572 Firefighter 39 39 3,865,053 1,250,846 39 3,961,680 1,284,111 Fire Project Coordinator 1 1 99,001 39,987 1 100,920 41,494 CERTTrainer 1 1 91,501 36,414 1 93,769 37,780 Overtime 530,648 52,587 534,648 52,984 Holiday Pay 270,454 26,802 295,454 29,279 Retiree Medical - 159,000 - 159,000 Firemen's Pension - 72,000 - 72,000 Department Total 67 67 $ 7,990,806 $ 2,535,508 67 $ 8,200,932 $ 2,616,969 189 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others. Fire Account Name Actual Budget 2016 2017 Projected 2018 2018 2019 2020 Salaries $ 7,056,990 $ 7,463,759 $ 7,314,234 $ 7,209,250 $ 7,189,704 $ 7,370,830 Extra Labor 14,530 5,124 3,925 - - - Overtime 502,299 537,408 687,679 650,648 530,648 534,648 Kelly/Holiday Pay 229,098 243,525 291,643 324,520 270,454 295,454 FICA 125,792 138,286 134,059 130,361 228,541 200,194 Pension - LEOFF 443,961 480,121 405,229 395,669 422,493 431,031 Pension - PERS 41,457 44,583 50,145 45,514 50,016 51,129 Industrial Insurance 285,581 283,231 303,537 404,145 386,816 422,619 Healthcare 1,619,344 1,503,239 1,464,479 1,598,500 1,447,641 1,511,996 Total Salaries & Benefits 10,319,052 10,699,278 10,654,930 10,758,607 10,526,313 10,817,900 Supplies 248,229 147,399 185,559 234,477 206,877 206,877 Small tools 1,912 4,228 22,575 37,268 87,268 87,268 Total Supplies 250,141 151,626 208,133 271,745 294,145 294,145 Professional services 48,678 36,161 95,359 81,000 81,000 81,000 Communication 38,989 41,241 41,630 32,170 32,170 32,170 Travel 10,822 12,512 14,896 7,000 7,000 7,000 Operating rentals 380,507 484,771 606,307 602,262 672,616 654,151 Insurance 90,000 173,286 191,453 190,615 190,402 199,922 Utilities 75,925 84,095 87,464 73,360 73,360 73,360 Repair and maintenance 58,796 54,338 40,285 41,921 36,921 36,921 Miscellaneous 90,443 121,719 135,130 157,874 143,874 143,874 Total Services 794,159 1,008,122 1,212,523 1,186,202 1,237,343 1,228,398 Intergm,ernmental 190,989 200,019 209,940 216,045 215,586 221,945 Capital - 7,934 - - 200,000 200,000 Total Other 190,989 207,953 209,940 216,045 415,586 421,945 Total Fire $ 11, 554, 341 $ 12, 066, 979 $ 12, 285, 527 $ 12,432, 599 $ 12,473, 387 $ 12, 762, 388 190 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISON: Administration FUND NUMBER: 000 POSITION: Fire Chief Our mission is to deliver professional services to the greater Tukwila Community and provide a safe working environment for our personnel. Administration provides oversight, direction, support and encouragement to the various divisions, teams and individual members of the department. Expenditure Summary Fire - Administration Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 449,925 $ 422,392 $ 448,052 $ 451,501 $ 453,783 $ 467,133 0.51% 2.94% Personnel Benefits 188,783 208,413 143,116 139,868 221,767 228,174 58.55% 2.89% Supplies 10,908 8,667 12,230 10,877 10,877 10,877 0.00% 0.00% Services 157,675 249,327 316,958 300,598 289,183 298,582 -3.80% 3.25% Expenditure Total $ 807,292 $ 888,800 $ 920,356 $ 902,844 $ 975,610 $ 1,004,767 8.06% 2.99% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Administration Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Chief 1 1 $ 159,124 $ 49,261 1 $ 166,584 $ 51,476 Assistant Fire Chief 1 1 153,718 32,547 1 156,549 34,100 Assistant to Fire Chief 1 1 78,887 33,693 1 80,436 34,918 Admin Support Technician 1 1 61,589 34,220 1 63,101 35,635 Firemen's Pension 72,000 72,000 Overtime 464 46 464 46 Administration Total 4 4 $ 453,783 $ 221,768 4 $ 467,133 $ 228,175 191 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others. Fire- Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.100.31.00 Supplies - Office $ 4,132 $ 67 $ 141 $ - $ - $ - 000.11.522.100.31.01 Supplies - Operating 6,776 8,599 12,089 10,877 10,877 10,877 Total Supplies 10,908 8,667 12,230 10,877 10,877 10,877 000.11.522.100.41.00 Prof Secs - TRAKiT 2,137 4,267 38,777 25,000 25,000 25,000 000.11.522.100.42.00 Communication -Telephones, fax, postage, reproduction for misc. brochures 26,417 27,444 28,397 23,170 23,170 23,170 000.11.522.100.43.00 Travel -Lodging, mileage, and meals for conferences and administrative staff trng 12 1,628 7,797 2,250 2,250 2,250 000.11.522.100.45.00 Rental -Office machines rentals/leases 2,806 3,979 6,092 3,800 3,800 3,800 000.11.522.100.45.94 Rental -Equipment Replacement Fund - - - - - - 000.11.522.100.45.95 Rental -Equipment Rental 0 & M 10,484 19,947 22,759 22,759 16,557 16,436 000.11.522.100.46.00 Insurance - WCIA liability costs - - - - - - 000.11.522.100.46.01 Insurance - WCIA liability costs 90,000 173,286 191,453 190,615 190,402 199,922 000.11.522.100.48.01 R&M - MHz & Wireless Radios serviced by Valley Com and new portable radios 20,347 13,380 14,588 20,121 15,121 15,121 000.11.522.100.48.02 R&M - Copier repair and maintenance - - 300 300 300 300 000.11.522.100.49.00 Misc-Subscriptions, Fire Engineering, professional memberships: NFPA, 'AFC, KCFCA, WSAFC; tuition & registrations 5,471 5,396 6,795 12,583 12,583 12,583 Total Services 157,675 249,327 316,958 300,598 289,183 298,582 000.11.594.600.64.00 Capital - Machinery and equipment 11,578 7,934 - - 200,000 200,000 Total Other 11,578 7,934 - - 200,000 200,000 Total Supplies, Services and Other $ 180,162 $ 265,928 $ 329,189 $ 311,475 $ 500,060 $ 509,459 192 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Suppression FUND NUMBER: 000 POSITION: Fire Chief The primary responsibility of the Suppression Division of the Fire Department is to execute the numerous daily field operations that occur within the City and its extended mutual aid response area. Categorically, these operations are most frequently considered to be emergency or non -emergency. Responses to emergencies include, but are not limited to, fire, medical aid, transportation accidents, property damage, operations level hazardous materials and rescues. The division also supports other fire operations such as specialized/technical rescue response, technical hazardous materials response, training, fire prevention, public education, public relations, and business inspections. The division engages in continuous and ongoing training in area of responsibility. Expenditure Summary Fire - Suppression Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 6,224,571 $ 6,625,350 $ 6,706,701 $ 6,612,205 $ 6,420,101 $ 6,587,822 -2.91% 2.61% Personnel Benefits 2,049,050 1,961,304 1,927,017 2,119,775 2,019,811 2,081,623 -4.72% 3.06% Supplies 122,571 68,618 92,970 141,100 105,500 105,500 -25.23% 0.00% Services 397,041 495,961 551,347 552,001 628,483 611,830 13.86% -2.65% Expenditure Total $ 8,793,233 $ 9,151,233 $ 9,278,034 $ 9,425,081 $ 9,173,895 $ 9,386,774 -2.67% 2.32% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Suppression Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Battalion Chief 3 3 $ 406,298 $ 100,018 3 $ 416,456 $ 104,480 Fire Captain 12 12 1,437,473 439,459 12 1,473,410 461,068 Firefighter 39 39 3,865,053 1,250,846 39 3,961,680 1,284,111 0\iertime 440,822 43,685 440,822 43,685 Holiday Pay 270,454 26,802 295,454 29,279 Vacation Payout Retiree Medical 159,000 159,000 Suppression Total 54 54 $ 6,420,101 $ 2,019,811 54 $ 6,587,822 $ 2,081,624 193 Expenditure Detail - Supplies, Services and Other Supplies include fire operations supplies and small tools. Services include physicals and testing, equipment replacement and O&M charges, repairs and maintenance, and uniform cleaning, among others. Fire- Suppression Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.200.31.00 Supplies -Office and Operating $ 1,605 $ - $ - $ - $ - $ - 000.11.522.200.31.01 Supplies - Operating 111,933 50,777 53,060 55,000 55,000 55,000 000.11.522.200.31.02 Supplies - Fire Equipment 27 - - - - - 000.11.522.200.31.03 Supplies - Explorer Post 1,098 2,663 849 2,500 2,500 2,500 000.11.522.200.31.04 Supplies - New Employee Costs 5,451 6,087 1,047 50,000 25,000 25,000 000.11.522.200.31.05 Supplies - Air pack repair parts - 1,560 10,603 10,600 - - 000.11.522.200.31.06 Supplies - Safety/Health 2,457 3,304 4,104 11,000 11,000 11,000 000.11.522.200.35.00 Supplies - Small Tools & Minor Equipment - 4,228 3,307 12,000 12,000 12,000 Total Supplies 122,571 68,618 72,970 141,100 105,500 105,500 000.11.522.200.41.00 Prof Svcs - Air samples and sacs 47 - 100 4,000 4,000 4,000 000.11.522.200.41.02 Prof Svcs - Hazmat physicals, hearing tests, TB & Hep B testing 4,503 2,991 8,975 8,000 8,000 8,000 000.11.522.200.41.03 Prof Svcs - Hose & ladder testing 9,606 7,032 2,243 12,000 12,000 12,000 000.11.522.200.41.04 Prof Svcs - New employee costs: medical physicals, psychological testing, recruit academy tuition 11,048 3,978 89 2,500 2,500 2,500 000.11.522.200.41.06 Prof Svcs - Medical services - 3,126 - - - - 000.11.522.200.42.00 Communication - Language line 26 25 8 - - - 000.11.522.200.43.00 Travel - 28 - - - - - 000.11.522.200.45.00 Rental -Office machines rentals/leases - 150 - - - - 000.11.522.200.45.95 Rental -Equipment Rental 0 & M 303,299 402,410 482,710 482,710 559,192 542,539 000.11.522.200.48.01 R&M - Repairs & maint. for bunker gear, exercise equipment, and portable radios 36,915 38,931 22,304 20,000 20,000 20,000 000.11.522.200.48.02 R&M - Debt service for 2 new fire engines - 1,953 1,593 - - - 000.11.522.200.49.00 Misc - Subscriptions, RMS CAD interface fees, tuition and registrations 5,471 1,831 (140) 2,000 2,000 2,000 000.11.522.200.49.03 Misc - Explorer Post 291 - - - - - 000.11.522.200.49.05 Misc - Uniform cleaning 25,806 33,534 23,466 20,791 20,791 20,791 Total Services 397,041 495,961 541,347 552,001 628,483 611,830 Total Supplies, Services and Other $ 519,612 $ 564,579 $ 614,317 $ 693,101 $ 733,983 $ 717,330 194 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Fire Prev. & Investigation FUND NUMBER: 000 POSITION: Fire Chief The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is required from training and suppression in order to make a fire prevention program work. The Fire Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International Fire Code, which is accomplished through commercial occupancy surveys, administration of Fire Department permits, investigation of fires, code enforcement and accountability for these activities. Another important goal is education of the public and business owners in order to prevent fires and safety emergencies from occurring. Expenditure Summary Fire - Prevention & Investigation Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 624,103 $ 653,948 $ 650,483 $ 629,927 $ 609,705 $ 626,804 -3.21% 2.80% Personnel Benefits 152,860 161,634 167,980 173,866 167,705 175,453 -3.54% 4.62% Supplies 14,243 10,006 13,613 12,000 12,000 12,000 0.00% 0.00% Services 35,262 39,105 35,464 38,087 45,243 45,011 18.79% -0.51% Expenditure Total $ 826,468 $ 864,692 $ 867,539 $ 853,880 $ 834,653 $ 859,268 -2.25% 2.95% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Prevention & Investigation Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Battalion Chief 1 1 $ 140,594 $ 34,703 1 $ 144,109 $ 36,445 Fire Captain 2 2 246,119 65,271 2 252,272 68,606 Fire Project Coordinator 1 1 99,001 39,987 1 100,920 41,494 Admin Support Technician 1 1 62,849 21,684 1 64,361 22,452 0'ertime 61,143 6,059 65,143 6,456 Prevention Total 5 5 $ 609,705 $ 167,704 5 $ 626,804 $ 175,453 195 Expenditure Detail - Supplies and Services Supplies include operating supplies for fire investigation activities. Services include equipment replacement and O&M charges, registration, training, subscriptions, and travel, among others. Fire- Prevention & lnvestipation Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.300.31.00 Supplies - Office & Operating $ 541 $ 1,597 $ - $ - $ - $ - 000.11.522.300.31.01 Supplies - Operating 13,702 8,408 13,613 12,000 12,000 12,000 Total Supplies 14,243 10,006 13,613 12,000 12,000 12,000 000.11.522.300.41.00 Prof Svcs - Convert plans to CD storage 739 - - 5,000 5,000 5,000 000.11.522.300.42.00 Communication - Telecom services 1,461 2,432 1,080 - - - 000.11.522.300.43.00 Travel - Lodging, mileage, meals for fire prevention/investigation classes 721 2,260 1,055 1,500 1,500 1,500 000.11.522.300.45.00 Equipment Rental - 2,669 3,731 1,753 - - - 000.11.522.300.45.95 Rental -Equipment Rental 0 & M 25,760 21,674 24,587 24,587 31,743 31,511 000.11.522.300.48.00 R&M - Annual maintenance 84 330 - - - - 000.11.522.300.49.00 Misc - Registrations for classes, subscriptions, memberships 2,354 6,747 6,163 6,000 6,000 6,000 000.11.522.300.49.08 Misc - PPI credit card fees 1,474 1,931 825 1,000 1,000 1,000 Total Services 35,262 39,105 35,464 38,087 45,243 45,011 Total Supplies, Services and Other $ 49,505 $ 49,110 $ 49,076 $ 50,087 $ 57,243 $ 57,011 196 DEPARMENT: Fire (11) FUND: General Responsible Manager: Jay Wittwer Description DIVISION: Training FUND NUMBER: 000 Position: Fire Chief The Training Division team serves to provide training for all phases of the fire department as well as special training such as urban rescue and hazardous materials. The Training Division also serves as a quality control for college classes, Washington State Fire Service education programs and King County Emergency Medical Services. Training is received in many ways: regularly scheduled drill, independent study, fire prevention inspections, pre -fire planning and during emergency operations. Training is now recognized as the number one priority for the career firefighter. New and exotic chemicals are creating ever -changing hazards for the firefighter and knowledge is the key to survival. EMS skills are constantly being upgraded and the progressive department must keep abreast of the new developments. The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the fire department. This can only be accomplished through training in the latest techniques and information available. Expenditure Summary Fire - Training Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 247,653 $ 291,479 $ 252,197 $ 258,187 $ 263,642 $ 269,763 2.11% 2.32% Personnel Benefits 61,731 53,584 53,038 71,346 55,982 58,761 -21.53% 4.96% Supplies 3,872 4,647 2,820 8,500 8,500 8,500 0.00% 0.00% Services 65,984 93,953 119,877 128,654 111,658 113,600 -13.21% 1.74% Expenditure Total $ 379,240 $ 443,663 $ 427,933 $ 466,687 $ 439,782 $ 450,624 -5.77% 2.47% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Trainin Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Captain Overtime 2 2 $ 244,829 $ 54,118 18,813 1,864 2 $ 250,950 $ 56,897 18,813 1,864 Training Total 2 2 $ 263,642 $ 55,983 2 $ 269,763 $ 58,762 197 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous training and operating supplies; services include instructor fees, travel, equipment replacement and O&M charges, membership, and registrations, among others. Fire- Trainin Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.410.31.00 Supplies - Office & Operating $ 286 $ 120 $ 258 $ - $ - $ - 000.11.522.410.31.01 Supplies - Operating 1,829 3,387 337 5,500 5,500 5,500 000.11.522.410.31.44 Supplies -Training 1,757 1,140 2,225 3,000 3,000 3,000 Total Supplies 3,872 4,647 2,820 8,500 8,500 8,500 000.11.522.410.41.00 Prof Svcs - CBT instructor fees, Outside training instructors, emergency vehicle driving cert., other prof. svcs 2,800 4,200 4,300 4,500 4,500 4,500 000.11.522.410.42.00 Communication - Telecom senrices 960 747 240 - - - 000.11.522.410.43.00 Travel - Lodging, mileage, and meals for training division classes 9,420 8,611 4,509 2,000 2,000 2,000 000.11.522.410.45.95 Rental -Equipment Rental 0 & M 11,447 8,685 17,154 17,154 10,158 12,100 000.11.522.410.49.00 Misc- Tuition,registrations, memberships, ham radio testing 37,666 62,265 84,218 90,000 80,000 80,000 000.11.522.410.49.44 Misc - Education training - contract 3,690 9,446 9,456 15,000 15,000 15,000 Total Services 65,984 93,953 119,877 128,654 111,658 113,600 Total Supplies, Services and Other $ 69,856 $ 98,600 $ 122,698 $ 137,154 $ 120,158 $ 122,100 198 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Facilities FUND NUMBER: 000 POSITION: Fire Chief Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila. The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and utilities used by the four fire stations. Expenditure Summary Fire - Facilities Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Supplies Services $ 13,695 78,696 $ 14,173 86,176 $ 19,781 96,040 $ 28,500 82,360 $ 28,500 82,360 $ 28,500 82,360 0.00% 0.00% 0.00% 0.00% Expenditure Total $ 92,391 $ 100,349 $ 115,821 $ 110,860 $ 110,860 $ 110,860 0.00% 0.00% 199 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous station supplies; services consist of utilities for each of the stations. Fire- Facilities Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.500.31.00 Supplies - Office & Operating all stations $ 8,953 $ 14,173 $ 19,781 $ 28,500 $ 28,500 $ 28,500 000.11.522.500.31.01 Supplies - Station 51 4,741 - - - - - Total Supplies 13,695 14,173 19,781 28,500 28,500 28,500 000.11.522.500.42.01 Communication - Station 51 telephone and alarm service 294 315 1,438 2,000 2,000 2,000 000.11.522.500.42.02 Communication - Station 52 telephone and alarm service 434 582 791 1,000 1,000 1,000 000.11.522.500.42.03 Communication - Station 53 telephone and alarm service 754 611 811 1,000 1,000 1,000 000.11.522.500.42.04 Communication - Station 54 telephone and alarm service 711 830 5,536 5,000 5,000 5,000 000.11.522.500.47.01 Public Utility - Station 51 electricity 20,549 20,554 25,000 22,200 22,200 22,200 000.11.522.500.47.02 Public Utility - Station 52 electricity 1,446 2,365 1,315 6,000 6,000 6,000 000.11.522.500.47.03 Public Utility - Station 51 water, sewer, and surface water 14,691 14,978 14,639 7,300 7,300 7,300 000.11.522.500.47.04 Public Utility - Station 52 water, sewer, and surface water 3,979 3,832 4,260 3,550 3,550 3,550 000.11.522.500.47.07 Public Utility - Station 51 natural gas 5,100 6,970 6,921 7,100 7,100 7,100 000.11.522.500.47.08 Public Utility - Station 52 natural gas 5,521 5,979 5,526 3,000 3,000 3,000 000.11.522.500.47.09 Public Utility - Station 53 electricity 5,948 7,899 6,702 4,100 4,100 4,100 000.11.522.500.47.11 Public Utility - Station 53 natural gas 2,811 3,569 4,721 4,560 4,560 4,560 000.11.522.500.47.12 Public Utility - Station 54 water, sewer, and surface water 3,414 3,581 3,260 3,000 3,000 3,000 000.11.522.500.47.14 Public Utility - Station 54 electricity 4,609 5,604 5,442 4,000 4,000 4,000 000.11.522.500.47.15 Public Utility - Station 54 natural gas 2,545 3,226 4,343 4,500 4,500 4,500 000.11.522.500.47.16 Public Utility - Station 53 water, sewer, and surface water 5,314 5,537 5,334 4,050 4,050 4,050 000.11.522.500.48.01 R&M - Station 51 - (257) - - - - 000.11.522.500.49.00 Misc - Alarm services 579 - - - - - Total Services 78,696 86,176 96,040 82,360 82,360 82,360 Total Supplies, Services and Other $ 92,391 $ 100,349 $ 115,821 $ 110,860 $ 110,860 $ 110,860 200 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Special Operations FUND NUMBER: 000 POSITION: Fire Chief The Special Operations Division of the Tukwila Fire Department consists of two teams —the Hazardous Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training. The purpose of the Hazardous Materials Team is to respond to and mitigate hazardous materials incidents within the City of Tukwila. These incidents include, but are not limited to, chemical releases, fuel spills, illegal drug laboratories, or environmental emergencies related to civil disobedience or terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations Level lessons and training in the aforementioned areas of Hazmat responsibility. The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue. Special Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue, trench rescue, structural collapse, and water rescue especially in the Green River. Increased training and new equipment additions are essential to the ever-increasing hazardous situations facing the City. Expenditure Summary Fire - Special Operations Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Supplies Services $ - 29,038 $ 9,904 18,749 $ 11,085 50,029 $ 8,000 45,581 $ 6,000 36,291 $ 6,000 36,224 -25.00% -20.38% 0.00% -0.18% Expenditure Total $ 29,038 $ 28,653 $ 61,114 $ 53,581 $ 42,291 $ 42,224 -21.07% -0.16% 201 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office and operating as well as small tools and equipment specific to special operations. Services include participation in annual recycling event, equipment replacement and O&M charges, training, travel, and repairs and maintenance, among others. Fire - Special Operations Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.201.31.00 Supplies - Office & Operating $ - $ - $ 2,000 $ 2,000 $ - $ - 000.11.522.202.31.00 Supplies - Office & Operating - 9,904 8,085 5,000 5,000 5,000 000.11.522.202.35.00 Small Tools & Minor Equipment - - 1,000 1,000 1,000 1,000 Total Supplies - 9,904 11,085 8,000 6,000 6,000 000.11.522.201.41.01 Prof Svcs - Annual recycling event 17,760 9,947 29,947 20,000 20,000 20,000 000.11.522.201.45.95 Rental -Equipment Rental 0 & M 10,100 8,802 18,331 18,331 9,041 8,974 000.11.522.201.48.00 R&M - Calibration of hazmat testing equipment, level A suit repair 1,178 - - - - - 000.11.522.202.43.00 Travel - Lodging, meals, and mileage for rescue team related training courses - - 1,250 1,250 1,250 1,250 000.11.522.202.48.00 R&M Rescue boat repairs, rescue tools maint., air monitoring equip. calibration - - 500 500 500 500 000.11.522.202.49.00 Misc - Registration/tuition for specialized rescue related training classes - - - 5,500 5,500 5,500 Total Services 29,038 18,749 50,029 45,581 36,291 36,224 Total Supplies, Services and Other $ 29,038 $ 28,653 $ 61,114 $ 53,581 $ 42,291 $ 42,224 202 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Emergency Management FUND NUMBER: 000 POSITION: Fire Chief This division establishes a solid foundation for emergency management in the City of Tukwila. Expenditure Summary Fire - Emergency Management Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 256,665 $ 256,647 $ 235,049 $ 232,598 $ 243,575 $ 249,410 4.72% 2.40% Personnel Benefits 63,711 64,526 66,299 69,334 70,242 72,957 1.31% 3.86% Supplies 38,680 6,863 24,858 36,268 96,268 96,268 165.44% 0.00% Services 21,350 13,140 25,784 22,171 21,062 20,915 -5.00% -0.70% Capital Outlays - 7,934 - - 200,000 200,000 0.00% 0.00% Expenditure Total $ 380,406 $ 349,111 $ 351,990 $ 360,371 $ 631,147 $ 639,549 75.14% 1.33% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire- Emeraency Management Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Battalion Chief 1 1 $ 142,668 $ 32,896 1 $ 146,234 $ 34,244 CERTTrainer 1 1 91,501 36,414 1 93,769 37,780 Overtime 9,406 932 9,406 932 Emergency Mgmt Total 2 2 $ 243,575 $ 70,242 2 $ 249,410 $ 72,956 203 Expenditure Detail - Supplies, Services and Other Supplies include supplies and small tools utilized for emergency management operations; services include equipment rental and repair among other items. Fire- Emeraencv Management Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.525.600.31.00 Supplies - Office & Operating $ 36,768 $ 6,863 $ 6,590 $ 12,000 $ 22,000 $ 22,000 000.11.525.600.35.00 Small Tools & Minor Equipment 1,912 - 18,268 24,268 74,268 74,268 Total Supplies 38,680 6,863 24,858 36,268 96,268 96,268 000.11.525.600.41.00 Prof Svcs - Undergounding 37 - 655 - - - 000.11.525.600.42.00 Communication - INET and Nextel at 7,933 8,254 3,328 EOC Station 45 000.11.525.600.43.00 Travel- Parking, mileage, etc 639 14 285 - - - 000.11.525.600.45.94 Rental -Equipment Replacement Fund 566 - - - - - 000.11.525.600.45.95 Rental -Equipment Rental 0 & M 4,263 4,303 17,171 17,171 20,062 19,915 000.11.525.600.48.00 R&M - Fire equipment 272 - - - - - 000.11.525.600.49.00 Misc - Other 7,640 570 4,346 5,000 1,000 1,000 Total Services 21,350 13,140 25,784 22,171 21,062 20,915 Total Supplies, Services and Other $ 60,030 $ 20,004 $ 50,642 $ 58,439 $ 117,330 $ 117,183 204 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Ambulance, Rescue & Aid FUND NUMBER: 000 POSITION: Fire Chief The purpose of the Fire/Ambulance, Rescue and Emergency Aid division of the Fire Department is to provide basic and advanced life support to the citizens and general public of Tukwila as well as within our mutual aid response areas. Ambulance service is provided on a limited basis as outlined in Fire Department Standard Operating Procedure. Current service levels include 100% of fire fighters trained as E.M.T.'s and defibrillation technicians, and one aid car, three engines, one ladder truck, and one battalion rig with emergency care capabilities. Expenditure Summary Fire - Ambulance, Resuce & Aid Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Supplies $ 46,172 $ 28,748 $ 30,777 $ 26,500 $ 26,500 $ 26,500 0.00% 0.00% Services 9,113 11,711 17,024 16,750 23,063 19,876 37.69% -13.82% Intergovt. Services & Taxes 190,989 200,019 209,940 216,045 215,586 221,945 -0.21% 2.95% Expenditure Total $ 246,274 $ 240,478 $ 257,741 $ 259,295 $ 265,149 $ 268,321 2.26% 1.20% Expenditure Detail - Supplies and Services Supplies include miscellaneous operating supplies; services include equipment O&M and equipment maintenance. Intergovernmental includes dispatch services. Fire- Ambulance. Rescue & Aid Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.11.522.208.31.00 Supplies - Office & Operating $ 14,385 $ 208 $ 411 $ - $ - $ - 000.11.522.208.31.01 Supplies - Operating 31,787 28,540 30,366 26,500 26,500 26,500 Total Supplies 46,172 28,748 30,777 26,500 26,500 26,500 000.11.522.208.41.00 - 621 274 - - - 000.11.522.208.45.95 Rental -Equipment Rental 0 & M 9,113 11,090 15,750 15,750 22,063 18,876 000.11.522.208.48.00 R&M - Defibrillators, backboards, blood pressure cuff calibration - - 1,000 1,000 1,000 1,000 Total Services 9,113 11,711 17,024 16,750 23,063 19,876 000.11.522.230.51.01 IntergoVt - Fire suppression Valley Comm 90,401 94,686 96,502 95,060 95,060 95,060 000.11.522.230.51.02 IntergoVt - Rescue/Emergency Aid 100,588 105,333 113,438 120,985 120,526 126,885 Valley Comm Total Intergovernmental 190,989 200,019 209,940 216,045 215,586 221,945 Total Supplies, Services and Other $ 246,274 $ 240,478 $ 257,741 $ 259,295 $ 265,149 $ 268,321 205 206 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 207 208 COUNCIL AGENDA SYNOPSIS MeetingDate 10/08/18 Prepared by VC Mayor 's revie Council review ITEM INFORMATION ITEM No. 3.1. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/08/18 ,\(;kNi),\ IT1,;;\ I TITLE Review Public Safety Plan and City Facilities (PW Shops) Funds 2019-2020 Proposed Budget C.vrI;(;()R1' Diotssion A ItgDate 10/8/18 E Motion AN Date I. Resolution E Ordinance AI Dale E Bid Award Ai t,g Date Ei Public I leafing AN Date III Other Aft,g Date A //,g Date Si( 1NS( /R Council [Mayor DMZ EDCD Fire E TS DP&R Police E Pr 11 Finance .Cur/ SPuNsoit's Council is being asked to review the Public Safety and City Facilities Funds 2019-2020 S( ).\iNtARy proposed budget. If no changes are requested, Councel consensus will be requested to move the Public Safety and City Facilities funds 2019-2020 proposed budget to the final budget package for approval in November. RFIVIK \XVI) BY E C.O.W. Mtg. CDN Comm E Trans &Infrastructure Arts Comm. DATE: 10/01/18 • Finance Comm. Comm. CHAIR: IA Public Safety Comm. E Parks COMMITTEE . Planning Comm. HOUGARDY RECOMMENDATIONS: SPoNsoR/ADmIN. CoNINIITTI'E Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPIDITURI RF,QUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/08/18 MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 08/15/18 Public Safety and City Facilities Funds 2019-2020 Proposed Budget Minutes from the Public Safety Committee meeting 10/01/18 2n9 210 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: August 15, 2018 SUBJECT: Public Safety Plan and City Facilities Funds 2019-2020 Proposed Budget Updated September 27, 2018 ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Public Safety Plan and City Facilities funds section of the budget is ready for review by the Finance Committee. BACKGROUND The Public Safety Plan fund is used to account for construction costs associated with the new Justice Center and reconstruction of fire stations. Projects in this fund are funded by voter approved debt, non -voted debt (LTGO) and dedicated revenue sources including real estate excise tax, fire impact fees, and land sale proceeds. The City Facilities fund accounts for costs associated with major reconstruction of City facilities including the Public Works shops facility. Projects in this fund are funded by LTGO or other non -voted debt options. DISCUSSION Public Safety Plan Fund: The proposed budget reflects updated project costs as presented by SOJ on August 1, 2018. Because fire station 54 was removed from the plan, soft costs that had been allocated to fire station 54 had to be reallocated to the remaining projects. At the end of the biennium, the fund is expected to have an ending fund balance of approximately $2.5 million. City Facilities fund (PW Shops): Funding for PW Shops facility in the City Facilities fund include LTGO bond proceeds in 2019 to purchase land for the Public Works Shops facility and remodel existing structures to accommodate City staff needs. it is anticipated that construction will be completed in 2020 and any remaining funds will be transferred to the public safety plan fund. Updates to the Financial Framework: The financial framework, as presented to the Finance committee on June 5, 2018 included issuing LTGO debt of $20 million in 2020. Because of changes in timing of expenditures and reallocating soft costs from fire station 54 to the remaining projects, the City now expects to issue $25 million in 2019. Fire impact fee budget has also been increased from $300 thousand to $500 thousand to reflect the increase in the impact fee rates. At the August 20, 2018 Public Safety committee meeting, the proposed budget for the Public Safety Plan and City Facilities (PW Shops) funds were presented. Staff was asked to provide (1) a footnote explaining capitalization of supplies and equipment, (2) a footnote explaining revenues on the Capital Improvement Program pages in greater detail, 211 INFORMATIONAL MEMO Page 2 (3), footnotes explaining the proposed $297 thousand estimate for fire station 54 in 2019, and (4) an explanation for the change in LTGO debt from $20 million to $25 million. (1) Capitalization of supplies and equipment Supply line items included in the budget have been updated to reflect exactly what equipment is being purchased. Bunker gear and SCBAs were purchased in 2017. Purchase of extrication equipment is planned for the upcoming biennium. (2) Capital Improvement Program (CIP) pages — revenues Caption has been updated to correctly state "Fund Balance" (3) Costs associated with Fire Station 54 Below is a chart summarizing costs spent to date on Fire Station 54 as well as the proposed budget for 2019. Summary of Fire Station 54 Costs (rounded) 2017 2018 2019 Total A&E Services $ 82,000 $ 69,000 $ - $ 151,000 Land Acq. & related costs 9,000 905,000 - 914,000 Project Mgmt 49,000 58,000 107,000 Pre -Construction 500 33,000 33,500 Study to retrofit existing station - 297,000 297,000 Totals $ 140,500 $ 1,065,000 $ 297,000 $ 1,502,500 At the July 16, 2018 Public Safety committee meeting, discussion was held regarding contract amendments to the Public Safety Plan. Committee members discussed the amendments as well as the unknown costs of retrofitting Station 54. Mr. Goldblatt stated that preliminary work is planned to assess the condition of the station. The preliminary work will build on past studies and provide an updated cost estimate for retrofitting the existing station. The proposed budget includes $297 thousand for this assessment. Also included in the revised budget of $1.5 million is budget to demolish the existing structure on the new station 54 site. (4) Proposed change in debt from $20 million to $25 million Steve Goldblatt, PMQA Consultant provided a Public Safety Plan update dated August 9, 2018. In his report, he states that with the deletion of station 54 from the project, there will be a loss of some economy of scale on design, construction, and dependent costs for stations 51 and 52. The City received updated budgets for the Plan at the July 23, 2018 Committee of the Whole and, due to the removal of station 54, total project costs increased approximately $3 million. Cost changes are summarized in the chart below. 212 INFORMATIONAL MEMO Page 3 Summary of Project Budget Changes (in thousands) Scenario D - 20 Year Debt as presented at June 11, 2018 Work Updated at July 23, Session 2018 C.O.W. Change Justice Center $ 68,570 $ 68,536 $ (34) Fire Station 51 12,540 13,272 732 Fire Station 52 17,651 18,610 959 * Fire Station 54 143 1,502 1,359 Apparatus & Equipment 15,825 15,825 - PW Shops 30,000 30,000 Total Budget $ 144,729 $ 147,745 $ 3,016 * Scenario D - 20 Year Debt showed a budget for station 54 at $143 thousand. The updated budget includes all costs in incurred to date as well as $297 thousand for a study to retrofit existing station 54. In order to true up the budget in the next biennium and provide an ending fund balance to carry forward into the next budget cycle, the 2019-2020 budget proposes a debt issuance of $25 million. It should be noted that, when it becomes necessary to issue the debt in 2019, the City can choose to issue less than the budgeted amount if the full $25 million is not needed. Increasing the debt issuance was proposed because it provides the greatest flexibility for the general fund. There are other options available to true up the updated budget. Some of the options include: • Reduce the proposed budget for debt issuance to $23 million • Reduce PSP plan costs in other projects • Reduce budget for fire apparatus and equipment • Dedicate additional general fund sources to the plan Once a decision is reached on the preferred method of truing up the 2019-2020 budget for the Public Safety Plan fund and City Facilities fund, a revised proposed budget will be presented to the Committee for review. At the September 4, 2018 Public Safety Committee meeting, a table comparing cost estimates for Station 54 both before Council adopted the D-20 model and after, including the soft costs that were absorbed by Station 51 and 52. The information requested is presented below in the following tables: 213 INFORMATIONAL MEMO Page 4 Fire Station 54 Project Cost Comparison Before/After D-20 Note: this table does not reflect future cost of assessing the current Fire Station 54 needs. as of September 20, 2018 /reconciled to Aug 2018 GL Project Budgets NE Services (both design & CA) Property Permits/Fees Construction (pre -con, const & tax) Construction Related Costs PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) A B Revised D-20 Budget to Pre Design Council on Estimate 7/23/18 C Delta (C-B) Balance Remaining in Budget Program ming, $ 1,003,000 $ 150,000 $ (853,000) $ 131,495 Site analysis, etc. $ 18,505 Hropem Purchase and $ 854,000 $ 906,193 $ 52,193 $ 904,701 Commission $ 1,492 20,000 $ (242,000) $ - $ 20,000 230,000 $ (9,705,000) $ $ 230,000 Soils Testing, 48,875 $ (989,625) $ 22,628 Printing, etc. $ 26,247 476,000 $ 107,500 $ (368,500) $ 79,570 SOJ and Legal $ 27,930 39,432 $ 262,000 $ $ 9,935,000 $ $ 1,038,500 $ $ 1,184,500 $ 39,432 $ (1,145,068) $ Utility Disconnect, etc of Existing Clean Up (Likely stay lower than this number) Hadvlat, Site Inspedtion, etc. TOTAL $14,753,000 $ 1,502,000 $(13,251,000) $ 1,138,394 $ 363,606 Additional Cost Impacts to FS 51 & 52 Before D-20 After D-20 Delta Drive -through Site Plan Impact at FS 52 Latest Official Budgets Fire Station 51 $ 12,509,000 $ 13,273,000 $ 764,000 $ 764,000 $ 13,273,000 Fire Station 52 $ 17,652,000 $ 18,610,000 $ 958,000 $ 650,000 $ 1,608,000 $ 19,260,000 Total Cost Increase to FS 51 & FS 52 $ 2,372,000 RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in November. ATTACHMENTS 214 DEPARTMENT: N/A FUND: Public Safety Plan Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 305 POSITION: Public Works Director The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police department and Court, and reconstruct existing fire stations. Projects in this fund are paid for with voter - approved debt, non -voted debt (LTGO), and other dedicated revenue sources including real estate excise taxes, impact fees, and proceeds from land sales. Revenue and Expenditure Summary Public Safety Plan Actual Budget Percent Change 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Operating Revenue Miscellaneous Revenue Investment Earnings $ 9,561 $ 258,283 $ 503,546 $ - $ 300,000 $ 100,000 0.00% -66.67% Total Miscellaneous Revenue 9,561 258,283 503,546 - 300,000 100,000 0.00% -66.67% Capital Project Revenue Tukwila South Mitigation - 500,000 300,000 300,000 300,000 300,000 0.00% 0.00% Real Estate Excise Tax - - 500,000 - 500,000 500,000 0.00% 0.00% Sale of Land - - - - 4,889,300 1,000,000 0.00% -79.55% UTGO Bond Proceeds 32,990,000 - - - 40,675,046 - 0.00% 0.00% LTGO Bond Proceeds - - - - 17,500,000 - 0.00% 0.00% Premium on Bond Proceeds 3,719,954 - - - - 0.00% 0.00% Total Capital Project Revenue 36,709,954 500,000 800,000 300,000 63,864,346 1,800,000 21188.12% -97.18% Transfers In - Fire Impact Fees - 1,017,000 400,000 - 500,000 500,000 0.00% 0.00% Transfers In - City Facilities Fund - - - - 1,750,000 283,709 0.00% -83.79% Total Revenue 36,719,516 1,775,283 1,703,546 300,000 66,414,346 2,683,709 22038.12% -95.96% Expenditures Justice Center 123,833 431,266 17,869,000 2,157,000 26,596,000 23,515,000 1133.01% -11.58% Fire Station 51 59,853 254,484 1,145,000 5,320,000 9,416,000 2,396,000 76.99% -74.55% Fire Station 52 8,256 161,299 771,000 672,000 2,963,000 13,749,000 340.92% 364.02% Fire Station 54 - 142,791 1,062,000 - 297,000 - 0.00% 0.00% Fire Equipment - - - - 324,578 28,146 0.00% -91.33% Total Capital Projects 191,942 989,840 20,847,000 8,149,000 39,596,578 39,688,146 385.91% 0.23% Transfer for Fire Apparatus 14,447 573,651 4,542,972 3,695,000 300,000 340,000 -91.88% 13.33% Total Expenditures 206,389 1,563,491 25,389,972 11,844,000 39,896,578 40,028,146 236.85% 0.33% Beginning Fund Balance - 36,513,127 36,724,918 11,673,000 13,038,491 39,556,259 11.70% 203.38% Change in Fund Balance 36,513,127 211,792 (23,686,427) (11,544,000) 26,517,768 (37,344,437) -329.71% -240.83% Ending Fund Balance $ 36,513,127 $ 36,724,918 $ 13,038,491 $ 129,000 $ 39,556,259 $ 2,211,822 30563.77% -94.41% `Projected 215 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to Public Safety Plan. Included in line 305.98.594.220.62.00 2019 budget of $12,676,000 below is $297 thousand to study what it would take to make life safety improvements to the existing fire station 54. Public Safety Plan Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 305.98.522.220.35.00 Supplies - Bunker gear, SCBAs $ - $ 403,948 $ 2,393 $ - $ - $ - 305.98.594.220.35.00 Supplies - Extrication, SCBA fill station - - 4,066 - 324,578 28,146 Total Supplies - 403,948 6,458 - 324,578 28,146 305.98.594.180.41.00 Prof Svcs - Design for Justice Center $ - $ - $ 815,966 $ 2,157,000 $ - $ - 305.98.594.220.41.00 Prof Svcs - Design for Fire Stations - - 12,750 1,314,000 - - Total Services - - 828,716 3,471,000 - - Total Intergovernmental - - - - - - 305.00.594.220.64.00 Capital - Land Fire Station - - 882,730 2,269,000 - - 305.98.594.180.61.00 Capital - Buildings & Structures - - 2,977,600 - - - 305.98.594.210.61.00 Capital - Construction of Justice Center - - 13,499,142 - 460,000 - 305.98.594.210.62.00 Capital - Land for Justice Center - 431,266 576,258 - 26,136,000 23,515,000 305.98.594.220.61.00 Capital - Land Fire Station - - 917,002 - - - 305.98.594.220.62.00 Capital - Construction of Fire Stations - 558,574 288,183 - 12,676,000 16,145,000 305.98.594.220.64.00 Capital - Fire equipment - 9,130 1,684 - - - 305.98.594.220.65.00 Capital - Fire Stations - - 868,459 4,654,000 - - Total Other - 998,969 20,011,058 6,923,000 39,272,000 39,660,000 Total Supplies, Services and Other $ - $ 1,402,917 $ 20,846,233 $ 10,394,000 $ 39,596,578 $ 39,688,146 `Projected 216 DEPARTMENT: N/A FUND: City Facilities Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 306 POSITION: Public Works Director The City Facilities Fund is used for new construction or major reconstruction of city facilities. The current project accounted for in this fund is the Public Works Shops facility. Revenue and Expenditure Summary City Facilities Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Re,enue Bond Proceeds $ - $ - $20,000,000 $23,343,000 $ 7,500,000 $ - -67.87% 0.00% Transfers In - General Fund - 141,854 1,000,000 - - - 0.00% 0.00% Transfers In - Land Acq. (REET) - - 3,000,000 - - - 0.00% 0.00% Transfers In - Utility Funds - 141,854 4,000,000 - - - 0.00% 0.00% Total Revenue - 283,709 28,000,000 23,343,000 7,500,000 - -67.87% 0.00% Expenditures Capital Projects Public Works Shops - 283,709 22,336,000 2,302,000 2,879,000 4,501,291 25.07% 56.35% Total Capital Projects - 283,709 22,336,000 2,302,000 2,879,000 4,501,291 25.07% 56.35% Transfer to General Fund - - 1,000,000 - - - 0.00% 0.00% Transfer to Utility Funds - - 2,750,000 - - - 0.00% 0.00% Transfer to Public Safety Plan Fund - - - - 1,750,000 283,709 0.00% -83.79% Total Expenditures - 283,709 26,086,000 2,302,000 4,629,000 4,785,000 101.09% 3.37% Beginning Fund Balance - - - - 1,914,000 4,785,000 0.00% 150.00% Change in Fund Balance - - 1,914,000 21,041,000 2,871,000 (4,785,000) -86.36% -266.67% Ending Fund Balance $ - $ - $ 1,914,000 $21,041,000 $ 4,785,000 $ 0 -77.26% -100.00% 217 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to City Facilities. City Facilities Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 306.98.594.180.41.00 Prof Sacs - Design for PW Shops $ - $ - $ 2,302,000 $ 2,302,000 $ - $ - Total Services - - 2,302,000 2,302,000 - - 306.98.594.180.61.00 Capital - Land PW Shops 306.98.594.480.62.00 Capital - Buildings & Structures - - - 283,709 19,897,974 136,026 - - - 2,879,000 - 4,501,291 Total Other - 283,709 20,034,000 - 2,879,000 4,501,291 Total Supplies, Services and Other $ - $ 283,709 $ 22,336,000 $ 2,302,000 $ 2,879,000 $ 4,501,291 218 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017-2022 PUBLIC SAFETY PLAN 305 Fund CIP "Other After Six Page # PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 54 Justice Center 26,596 23,515 0 0 0 0 50,111 46,714 0 55 Replace Fire Station 51 9,416 2,396 0 0 0 0 11,812 5,032 (2,150) 56 Replace Fire Station 52 " 2,963 13,749 957 0 0 0 17,669 10,750 (7,860) 57 Replace Fire Station 54 297 0 0 0 0 0 297 0 0 58 Fire Apparatus & Equipment 625 368 482 608 507 2,597 5,187 0 5,558 Grand Total Changes from 2017 to 2019 CIP: None. 39,897 40,028 1,439 608 507 2,597 85,076 62,496 (4,452) *Fire Impact Fee List Projects (fees must be used within 10 years). " Denotes other funding sources, grants, or mitigation. Fire Impact Fees effective January 1, 2009, Ordinance 2365. Amended on 5/7/18 by Ordinance No. 2571 2019 - 2024 Capital Improvement Program 51 219 9/27/2018 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Justice Center Project No. 9.2E+07 DESCRIPTION: As part of the City's Public Safety Plan, build a Justice Center for the Police Department, Municipal Court, and Emergency Operations to ensure the continuity and improvement of City services. JUSTIFICATION: Almost all City buildings have structural and seismic concerns for public safety. Existing facilities are located throughout the City and could be consolidated for better function, use of space, and service to our citizens. STATUS: Voter -approved Bond in 2016. Property acquisition on Tukwila International Blvd. Design in 2017/2018 with construction scheduled for 2019/2020. MAINT. IMPACT: Improves public safety and efficiency for City operations. COMMENT: Public Safety Plan will be paid by voter -approved debt. Various City land sales are included in funding. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 508 47 555 2,982 14,887 17,869 1,725 460 6,573 17,838 26,596 6,375 17,140 23,515 0 0 0 0 0 5,215 15,394 12,948 34,978 68,535 FUND SOURCES Public Safety Bond 22,026 40,675 62,701 Longacres Land Sale 2,000 2,000 Tukwila Village Land Sales 2,289 1,000 3,289 Traveler's Choice Land 750 750 305 Fund Balance (21,471) 17,869 (19,118) 22,515 0 0 0 0 0 (205) TOTAL SOURCES 555 17,869 26,596 23,515 0 0 0 0 0 68,535 Project I Location; t4 y F� 4\ N. o ,\ � �. OI f It N 'I}'' I I , y S 139 S m � v. i � 9 F.6� �_N S'A4 St L NVJ s 3 a m u;,�f �+Iww L - gPo 9 o® I � \ S1 6S1 ,,' --- v� \" �I -..\ 1 b ',,,7�r zer A"k�zta�i �i fir ,,rw�d1Prc'�rTr'I�dii YLJT TUMw � Q M"/Y LL��J9 I{ I P 220 2019 - 2024 Capital Improvement Program 52 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 51 Project No. 90830402 DESCRIPTION: As part of the City's Public Safety Plan, construct a new 11,933 square foot Fire Station 51 at South 180th Street and Southcenter Parkway. The existing Fire Station 51 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. Expected growth in Tukwila South led to the donation of land for the new Fire Station 51 as part of the Tukwila South Development Agreement. Voter -approved Bond in 2016. Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2018 with construction in 2019/2020. MAINT. IMPACT: New facility will still require ongoing maintenance. Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee. Revenue shown in COMMENT: 2017 through 2031 is from the Tukwila South Development Agreement #14-065 for fire impact fees and was approved by Council on 6/2/14. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 365 1,061 490 1,916 Land (R/W) 710 710 Const. Mgmt. 2,034 967 3,001 Construction 84 6,892 1,429 8,405 TOTAL EXPENSES 1,075 1,145 9,416 2,396 0 0 0 0 0 14,032 FUND SOURCES Public Safety Bond 4,754 4,754 Land Donation/Sale 710 250 1,000 1,960 Tukwila South 500 300 300 300 300 300 300 300 2,150 4,750 Fire Impact Fees 51 250 301 Fire Impact Fees Exp 285 500 500 300 300 382 2,267 305 Fund Balance (5,225) 595 8,366 1,596 (1,600) (600) (682) (300) (2,150) 0 TOTAL SOURCES 1,075 1,145 9,416 2,396 0 0 0 0 0 14,032 f ? Project Location 51B 19U 9, a eee��yyy��` Ai--'''' II��•% $P 6,6061 1-III i.�. iii IIIIµFFI 114.k ®, 9 181 - I �......, a.. m 8 , Lakl 6 £ WVhJana "�� Up am a Ala . a, 0, iC 6uxen S ••' 11 t606i %lj f i anY w O GIS bffi'84MC!"�Y'fx�V�ii i Jyµ;ry,�l(GA:".Ru',6uh5� ,W%:J6'' 1!tG666 1'u126a 6 Wa 2019 - 2024 Capital Improvement Program 53 221 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 52 Project No. 90830405 DESCRIPTION: As part of the City's Public Safety Plan, construct Fire Station 52 with a 15,068 square foot fire station located in the City Hall Campus, at Southcenter Blvd and 65th Avenue South. Fire headquarters will now be at FS 52. The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound. In order to continue to provide fast response times, high quality service, and meet compliance with state law, Fire Station 52 must be replaced. Voter -approved Bond in 2016. Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2019 with construction in 2020/2021. MAINT. IMPACT: New facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL Through Estimated 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES 169 169 756 16 772 2,634 92 237 2,963 2,718 11,031 13,749 364 593 957 0 0 0 0 3,559 16 3,174 11,861 18,610 FUND SOURCES Awarded Grant 0 Public Safety Bond 10,000 10,000 Land Sale 750 750 Fire Impact Fees Expected 7,860 7,860 305 Fund Balance 169 772 (7,787) 13,749 957 0 0 0 (7,860) 0 TOTAL SOURCES 169 772 2,963 13,749 957 0 0 0 0 18,610 0,0010* 222 2019 - 2024 Capital Improvement Program 54 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 54 Project No. 91630402 DESCRIPTION: As part of the City's Public Safety Plan, replace/remodel Fire Station 54. JUSTIFICATION: The existing Fire Station 54 is too small to house needed fire apparatus and equipment and is also seismically unsound. STATUS: As Fire Station 54 is in the correct location, in 2019 the City will review options for remodeling Fire Station 54 to determine appropriate next steps. MAINT. IMPACT: Facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL Through Estimated 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 143 169 156 468 Land (R/W) 893 893 Const. Mgmt. 20 20 Construction 121 121 TOTAL EXPENSES 143 1,062 297 0 0 0 0 0 0 1,502 FUND SOURCES Awarded Grant 0 Public Safety Bond 0 Fire Impact Fees 0 Fire Impact Fees Expected 0 305 Fund Balance 143 1,062 297 0 0 0 0 0 0 1,502 TOTAL SOURCES 143 1,062 297 0 0 0 0 0 0 1,502 6fin` Project ' Location q> ,}'2v'` -i H_. 1201j;,_ .Y 1 `i' � , L -11'- � 11 1 — .1 S w ro w� 8 ° � F.. ��.szst____.f P. a —LL.L.St .FL ^.staasi --jam vb �i3 �Sr 'sa ap av P ' S 156 s,s� SI t S 160 S[ J _''\. `t_4w. A. { Tukwl(IPKrvy _ 'ro s w+. 2019 - 2024 Capital Improvement Program 55 223 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Fire Apparatus & Equipment Project No. 91630401 DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a voter -approved bond guarantees that the Tukwila Fire Department is funded. JUSTIFICATION: Safety and well-being of Tukwila citizens and visitors. STATUS: Voter -approved bond in 2016. Purchase of apparatus and equipment ongoing. MAINT. IMPACT: COMMENT: Public Safety Plan will be paid with voter -approved debt. FINANCIAL Through Estimated 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 0 Land (R/W) 0 Apparatus & Equip 749 3,506 625 368 482 608 507 2,597 5,558 15,000 Construction 0 TOTAL EXPENSES 749 3,506 625 368 482 608 507 2,597 5,558 15,000 FUND SOURCES Awarded Grant 0 Public Safety Bond 12,127 2,873 15,000 Fire Impact Fees 0 Fire Impact Fees Expected 0 305 Fund Balance (11,378) 3,506 625 368 482 608 507 2,597 2,685 0 TOTAL SOURCES 749 3,506 625 368 482 608 507 2,597 5,558 15,000 Capital Equipment Purchases. 2017 Self Contained Breathing Apparatus (SCBAs) and bunker gear Administrative vehicles and Emergency Operations vehicle 2018 Bunker gear and Mobile Data Computer Aerial Ladder and two fire pumpers 2019 SCBAs, SCBA Fill Station, bunker gear, extrication equipment, and body armor Two Training vehicles 2020 Bunker gear and helmets Battalion Chief vehicle and Rescue Truck 224 2019 - 2024 Capital Improvement Program 56 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 CITY FACILITIES 306 Fund **Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 60 Public Works Shops 2,879 4,501 0 0 0 0 7,380 8,750 0 Grand Total 2,879 4,501 0 0 0 0 7,380 8,750 0 ** Denotes other funding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: Added new 306 Fund for City Facilities 60 Changed name from City Maintenance Facility to Public Works Shops 225 2019 - 2024 Capital Improvement Program 57 9/27/2018 226 2019 - 2024 Capital Improvement Program 58 COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated 201 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design/PM 284 357 1,379 1,501 3,521 Land (R/W) 21,979 21,979 Const. Mgmt. 0 Construction 1,500 3,000 4,500 TOTAL EXPENSES 284 22,336 2,879 4,501 0 0 0 0 0 30,000 FUND SOURCES Enterprise Funds 10,000 3,750 1,250 15,000 Councilmatic Bond 10,000 3,750 13,750 Mitigation Received 0 Mitigation Expected 0 306 Fund Balance 284 2,336 (4,621) 3,251 0 0 0 0 0 1,250 TOTAL SOURCES 284 22,336 2,879 4,501 0 0 0 0 0 30,000 Project Location °� Q a�, I 5 � ,� v, ,`oi gym.' ��, h It a 99dip Boein• cos'.cIP Yam„ '.• 10 IA VP j II N(cT. 0 m > \', I. q 6 6Y ♦ __ v. S p i `0 ` (71 L„ S 12; - ow . L® ro S N 128 - a .- 'P+"#.1M' arVI OA f orevo _.. 12 \ 9'30 St p• 2019 - 2024 Capital Improvement Program 59 227 228 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 229