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COW 2018-10-08 COMPLETE AGENDA PACKET
Tukwila City Council Agenda COMMITTEE OF THE WHOLE Allan Ekberg, Mayor C©unci/members.° •:• Dennis Robertson •:• Kathy N'ougardy David Cline, City Administrator •• De'Sean Quinn •:• Kate Kruller Verna Seal, Council President •• Thomas McLeod •.• Zak Idan Monday, October 8, 2018; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE Tukwila City Hall Council Chambers 2. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) SPECIAL ISSUES a. A Public Works fee resolution updating water, sewer, and surface water : Pg.1 rates. 4. REPORTS 5. MISCELLANEOUS 6. ADJOURNMENT Pg.169 b. Purchase of police vehicles from 2018 budget savings. Pg.29 c, A contract for Public Works architect and engineering services for the Pg.35 Public Safety Plan. d. A contract for hazardous material abatement for the Public Safety Plan. Pg.71 e. Consensus on Justice Center design development. Pg.99 f. An ordinance amending business license regulations in Tukwila Pg.121 Municipal Code Title 5. g. Discussion on Tukwila International Boulevard rechannelization project. Pg.141 h. Discussion on pedestrian safety improvements at the S. 140th Street/ Pg.161 Tukwila International Boulevard intersection (near the Abu Bakr Islamic Center). 201.9-2020 Biennial Budget: • Drug Seizure Fund • Fire Department. • Public Safety a. Mayor b. City Council c. Staff d. Council Analyst Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City aeries Office (206-433-1800 or TukwilaCityClerkftTukwilaWA.gov).. This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings, Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public FIearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5 After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6, After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.rn. and Special Meetings. Official Council action in the form of fonnal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilinembers are elected for a four-year tem. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS .°1 eal,/ mate 1.0/08 8 i0/15/18 i1 °,fa ya.r''..i- review HH HH ITEM INFORMATION t: HENRY HASH Resolution updating the Public Works Fee Schedule for the 2019.and 2020 Water, Sewer, and Surface Water Rates ;ion ©/(18/18 Pare on R Resolution 1©/15/1; nFrnse Ord ina e 411zg 1)aate ITEM NO. 3.A. 10 1 earin I I li e The City's water, sewer, and surface water rates need to be increased to meet operationa and capital expenditures. All residential, multi -family, and commercial water base rates will increase in 2019. King County's sewer treatment charges will increase in 2019 with no increase in the City's sewer rates. The surface water residential fees will increase from $176 to $185 in 2019 and to $190 in 2020, along with an increase for cormercial properties. CDN Comm ruc�t ire R rt Con in. DATE 09/ 24/ 18 MTG. DATE 10/08/18 Ince Comm. Publi rks Comm, Planning R: THOMAS MACLEOD 2 City of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Allan Ekberg, Mayor To: Transportation and Infrastructure Committee From: Henry Hash, Public Works Director /24(7? By: Gail Labanara, Public Works Analyst CC: Mayor Ekberg Date: September 21, 2018 Subject: Public Works Fee Resolution for , Sewer, and Surface Water Rates ISSUE Adopt Public Works Fee Schedule Resolution for 2019 and 2020 WATER Public Works has analyzed the needs of the water enterprise fund. Cascade Water Alliance's (CWA) wholesale water rates are proposed to increase 3.01% in 2019 and 1.71% in 2020 (Exhibit B). A rate increase is being proposed for the base rates on residential customers, multi -family and commercial/industrial rates. Exhibit A is a rate matrix of all the proposed utility rate increases for residential customers. Exhibit D-1 shows a comparison of adjoining cities and their water rates. Exhibit E is the Resolution which updates the Public Works Fee Schedule. Fire Protection service charges are flat fees every month and will have an increase in 2019. TABLE 1 - WATER RATES PROPOSED FOR 2019 and 2020 CATEGORY Single Family Multi -Family (each condo, apt, or dwelling unit) Commercial/Industrial Base Charges Fire Protection Service Charges Current 2018 Charges $18.00 $18.00 45.00 to $600.00 $9.50 to $273.00 Proposed 2019 Charges $19.00 $19.00 $47.00 & $630.00 $10,00 & $287.00 Proposed 2020 Charges No change No change $49.00 & $661.00 No change SEWER King County Ordinance No. 18745 has a 2.51% rate increase in the King County sewage disposal fees in 2019 and .01% in 2020. The King County sewer rate will increase from $44.22 to $45.33 per residential customer equivalent per month. King County has no increase proposed for 2020. Exhibit C is King County Ordinance No. 18745 for the 2019 and 2020 rates. WIPW EnglOTHERIGail LabanaraWater 8 Sewer Detunneals4Info Me= 2019 8 2020 Water Sewer & SWM Rates 092118 ciccx 3 INFORMATIONAL MEMO Page 2 Tukwila's sewer base rate will not have an increase in 2019 or 2020 in accordance with the rate model which analyzes the City's operational and capital needs, The City's sewer rate will remain $30.00 per residential connection and $55.36 for up to 750 cubic feet or fraction thereof for commercial/industrial customers. Exhibit D-2 shows a comparison of adjoining cities and their residential sewer rates. SURFACE WATER Tukwila's surface water base rate is scheduled for an increase in 2019 and 2020. The City's surface water rate will increase from $176.00 to $185.00 in 2019 and from $185.00 to $190.00 in 2020 per residential parcel, per year. Commercial rates will range from $222.86 to $1,862.62 per 4,356 square foot for all other parcels in 2019 and $229.54 to $1,918.50 in 2020. Exhibit D-3 shows a comparison with other cities and their surface water rates. Surface water fees will now be processed by King County and collected with property taxes. TABLE 2 — SURFACE WATER RATES PROPOSED FOR 2019 and 2020 CATEGORY Residential Current 2018 SWM Rate Flat rate of $176.00 Proposed 2019 SWM Rate Flat rate of $185.00 Proposed 2020 SWM Rate Flat rate of $19©.©0 RECOMMENDATION Council is being asked to adopt the City's 2019 and 2020 water, sewer, and surface water proposed rate increases in accordance with the Public Works Fee Schedule Resolution and consider this item at the October 8, 2018 Committee of the Whole and subsequent October 15, 2018 Consent Agenda Regular Meeting, Attachments: Exhibit A Rate Matrix Exhibit B Cascade Water Alliance Summary of Forecasted Member Payments Exhibit G Kong County Ordinance No. 18745 for 2019 Exhibit D-1 through D-3 Comparison of Utility Rates with Adjoining Cities Exhibit E Public Works Fee Schedule Draft Resolution 4 OOP W Eng1OTHER\Gail LabanaralWater & Sewer ©ocumentslInfo Memo 2019 & 2020 Water Sewer & SWM Rates 092118.dscx City of Tukwila Proposed Utility Rate Increases Monthly Fees for Residential Customers With 10 % City Interfund Utility Tax EX' RESIDENTIAL WATER RATES I 2005 CWA Purchased Waller Pass -through (Average monthly rate with 10 ccf) City of Tukwila Wale, (Average monthly rale with 10 OCO City of Tukwila Minimum Monthly charge per meter/each dwelling unit 2006 2007 +355 52.95 to 53 07 50,90 2006 .10% 2009 2010 415% .117% 53 07 to 53 3.8 53 38 to S3 77 53.10 51.90 .3 3% 53 77 to 53 90 $1.20 2011 Range 359-20% $8.00 to 510 OC 52.00 Range 381-20% 10 00 to 1200 52.00 Range 351-20% 12 00to 14 00 52,00 2014 2015 .5% Range 3/9-7% id 00 to 15,00 51.00 Range 3%-781 15 OD lo 16 00 51.00 2016 .0% 516 00 2017 2018 Range 3%-7% Range 355.-791 16 00 to 17 00 17 0010 18 00 51.00 51.00 2019 2020 Range 3%-7% 18.00 to 19 00 51.00 +0% 0% 519.00 2023 2024 +5% .2 5% 53 9010 53 98 50.80 .2 5% 53 98 to 54 08 51.00 Range 3%-7% 1900.to 20 00 SUM .2 5% $4 00 to $4 18 $1.00 -2,5% 54 18 to 64 28 51,00 520.00 .5% +5% .2 5% .2 5% 64,26 10 54 38 0448405459 31.00 51.10 .2,5% .2 5% $4 38 lio $4 AB 54 59 to sa 70 MOP $1,10 Range 3%-781 20 0010 21.00 51.00 521,00 59,70 53.20 $15.00 544 on Meter Size 04r E R RATOS 4 2005 Xing County Sewer Treatment (Monthly Flat Rate) City of Tukwila Sewer (Monthly Flat Rate) .9% 2340 to 25.60 $2.20 61 IROOIOOIlIOII 532,60 FACE WATER 104 Tolovita Surface Wattle' newel Charge (Oiled .Jan 5. Juty) annual Change divided mane* ty increase for chart erg 525.60 -15% 57 to 68 51,00 $13,60 05 1 20 urface Water - Same Increases as Resi *20 $52 lo $62 4 3a to 55 17 $0.84 .831, 53,94 ire rims -41,0543 $12,00 04,3 to SA98 512,00 520-5360 07 2000 2059 29 .9 17% 25 98 to 27 95 52.35 58 to 58 80 30,80 2007 582 00 .14 13% 27 95 to 31 90 53 55 .15% .15% 56 eo to 510 12 1012101164 $1.32 51.52 535.07 .1 $62 to 571 55.17 to 55 92 50,75 .1 671 00 54,98 5304459 Fire lines 2011 0% +13 17 531.00 3400402 4.20 +.15% .20% 541,1339 1 3910 16,09 $1,75 32,67 $4.98 40.5575 54.98 to 55, $0,38 +10,22% 1010 39 79 $3.69 ,28 to 55 7 .20% .20% .15% 16 0610 19,28 18.25102310 23,104026.50 $3.20 $3.84 53,40 545 29 552.16 355. 10 .20% 571 to $85 55 92 to 57 08 51,16 +2 91 '1004, 585 to 593 7 08 to 67 76 50,67 -.10 .7 50,28 645-5600 Fire lines +5,6./9 39 7910 42 0.3 52.24 +10% $26.50 to $29 $2.50 +7055 *302255 1 "1555 1 + 5 .10% S9310 $102 57 75 to $8 50 50.7$ I 5% 5102 10 5107 se 50 to 58.92 50.42 .5% +10% 5107 to $118 511610 S142 58 92 to $9 83 59 83 to $11 03 50.91 52.00 .20% .3010 56.60 50.30 0% .5,21% 542 03 42 03 to 44 22 $219 4210 5163 03 1.0 13,50 $1.75 55 55 5171 13 58 lo 14.25 50.67 +3.5% 2200. 530 51.00 56.90 547-5630 2019 2020 546.33 $30 00 .2,51% 1 .90 2019 + % .5% 51711,5176 $178 to 5185 14..25 9114.67 14 6710 15,42 50,42 50.75 '13¼ 292 .3% S185 te $19 15 42 to 15 03 $0.41 +5 .90 to 57.24 SO 34 s4 50% 45 33le 47 37 52.04 $30 90 .5% 9010 $201) 1 03. to 16 67 50.84 .5% .24 tin 57 6 3036 551-5694 547 37 519 OC 2022 +3% 5200 to 5206 1667 to-17 17 50.50 .3% +5 7E0 to 57.98, 57.9810 $8.30 50,38 $0,40 554-5729 2023 2024 $30.00 2023 1 2023 +5% +3% 06 to 5216 5216 to $222 .1710 16.00 18.00 to 18.50 $0,83 $0,50 +5% +3% 525.16 523.00 514,17 Total Monthly Residential Increase S2 20 51.64 54,05 55,17 51967 $4.91 19.64 55.95 $9.95 35,31 $7.74 I $1.75 $3.86 52.42 52,86 SO41 5.5.68 52,50 54,91 53.61 591 23 2414 ecricectionc Single Family I Lowscome Seo,or,tDsa540dr Multi Family I Commercial Wert 464,4444cd 1,206 77 r 160 r 2202737 Sewer Bills 3,411 121 4 01 scontdralc side -r 20-14 33..34 5 353.4,8 3740 1 52 16 ' 58 36 62 89 7 75 8,50 9452 03,36 5 59.20 $ 109,25 .5 194,53 5 122.2 20/5 6 38% 10 09% 4 86/1 6 1 43% 3 11% 1,98% 2,79% 0 3151 2021 2922 5 44,48 49' 77,37 77.37 7045 76, 16.67 17 7 38,52 -5 140,22 $ 144.33 4 14 ,26 an% 1 23% 2 93% 2 03% CN Flat Fee Rat Fee 9tior2016 0) Bellevue quah Kirkland Redmond Sammamish Plateau Water Skyway Water & Sewer District Tukwila Bellevue Issaquah Kirkland Redmond Sammamish Plateau Water iSkyway Water & Sewer District ftukwila Char es evue ssaquah rkland Redmond amrnamish Plateau Water Skyway Water & Sewer District i ukwila nistrat 323,216 291,758 390,310 657,325 470,640 77,144 167,873 283, 940 287,370 378,404 635,226 464,243 75,132 162,584 300,622 294,798 384,059 645,658 474,896 75,773 164,052 4,000 69,234 92,621 155,984 111,683 18,306 39,836 64, sx 320,76'l 71,792 94,535 158,696 115,980 18,770 40,618 22,922 73,193 95,355 160,306 117,908 18,813 40,731 8,157,825 1,551,469 4,959,980 6,086,748 976,988 377,939 2,484,694 19,546,848 1,784,083 5,290,471 6,666.037 1,125,633 398,562 2,570,179 nd Sha 20,276,235 1,909,543 5,432,179 6,753,992 1,168,101 409,306 2,616,117 9,795,041 1,912,461 5,442,911 6,900,057 1,559,311 473,389 $ 2,692,403 21,151,549 2,143,245 5,763,410 7,459,959 1,705,856 492,464 2,773,381 489, 21,899,779 $ 2,277,534 5,911,593 7,559,956 1,760,905 503,892 2,820,900 6.85 12,07°/© 5,89% 8.11% 9.40% 4,03% 3.01% 4% 6,27% 2.57% 1.34 % 3,23% 2,32% 1.71 % 1 13 8 King County tropolitan King County Council Melani Pedroza, Clerk of the Council King County Courthouse 516 Third Avenue, Room 1200 Seattle, WA 98104-3272 Tel: 206.477.1025 Email: melani.pedraza@kingcounty.gov TTY 296-1024 Web: www,kingcounty,gov/council/clerk June 29, 2018 Mr. Pat Brodin, Operations Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mr. Brodin, Monetary Reguirrements for 2019 The Metropolitan King County Council approved the sewer rate for 2019 and the sewage treatment capacity charge for 2019 with the adoption of Ordinance 18745 on June 11, 2018, A copy of Ordinance 18745 is enclosed for your information. If you have any questions, please call the Clerk of the Council's Office at 206 477- 1020. Sincerely, 1)'LOa.M.4l. Melani Pedroza Clerk of the Council Enclosure 9 Prot °set] No. 2018-023 I. I KING COUNTY Signature Report June 12, 2018 Ordinance 18745 Sponsors Upthegrove 9200 King Cutioty Courthou,sc 16 119erd A C1LIU Senitic, dun Id1 AN ORDINANCE, determining the monetary requirements 2 for the disposal of sewage for the fiscal year bng January ], 2019, and ending Decelher 31, 2019; selling 4 the sewer rate for the fiscal year beginning January 1, 2019; and ending December 31, 2019, and approving the amount ofA tte sewage treatment capacity charge for 2019, in 7 accordance with. RCW 35.58.570; and amending Ordinance 12353, Section 2, as amended, and K.C.C, 4A.670.100 and 9 Ordinance 11398, Section 1, as amended, and K.C.C.• 1U 28.84.055.. 11 BE IT ORDAINED BY THE COUNCIL OF KING COUN'3TyY: 12 SECTION 1Ordinance 12353, Section 2, as amended, and K.C.C. 4A"670 li 0 13 are each hereby amended to read as follows. 14 A. Having determineddetert the .n°tc netary requirements for the disposal of sewage, the 15 council hereby adopts • 16 lrorty-five dollars and thirty 7 /r ,., oti,r t,.rti -,a ,yvent� tw, 19 sewer rate of �C`�T7'rs�L<q do-S-ii 3 - , v)) is per residential customer equivalent per month 17 Once a sewer a `ate ordinance becomes effective, the clerk of the council is directed to 18 deliver a copy of that ordinance to each agency having an agreement for sewage disposal 19 with King County. 10 Ordnance 18745 20 L3. The King County council approves the application o e No, 62 of the 21 Governmental Accounting Standards .Board (GASB-62) as it pertains to regulattrty asset 22 and liabilities to treat pollution renaediation obligations and RainWise Program 23 expenditures and strategic planning costs as regulatory assets, recovered ratably over the 24 life ofthe underlying financing, and establish a rate stabilization reserve. for the purpose 25 of leveling rates between years. 26 C. As required tor GASH-62 application, amounts are to be placed in the rate 27 stabilization reserve from operatin even es and removed from the calculation of debt 28 service coverage. `Ile reserve balance shall be an amount at least :rtrfftcrent to mat taln 29 level sewer rate between ((?0-1"7)) .2019 and ((24-1-8)) 2020, and shall be used solely for 30 the purposes of: maintaining the level sewer rate in ((? :)) 2019; and if additional 31 reserve balance is available, moderating future rate increases beyond ((20-1-8)) 2019, The 32 estimated amount oaf the reserve, as shown in the financial plan, Attachment A to 33 ((Ord:wrat e--1 3 )) ibis Ordinance, shall be revised in accordance writ the ((2 - 34 241-8)) 2019-202(1 Biennial Budget Ordinance and financial plan. If the reserve needs to 35 be red uceci to meet debt service coverage requirements for ((2-0-14)) 2018, the county' 36 executive shall notify the council of the change by providing an updated financial plan. 37 S1e CTIQN 2 Monetary requirements for the disposal of sewage as defined by 38 contract with the component sewer agencies for the fiscal year beginning January 1, 39 201) and ending December 31, 2019. The ccounc.il hereby dctcrrnines the monetary 40 requirements for the disposal of sewage as follows: 41 Administration, operating, maintenance repair and replacement (net of other 42 inconse): $69,915,598. 2 11 Ordnance 18745 43 .Establishment and main nine of necessary working capital reserves: 44 $48,242,930, 45 Requirements of revenue bond resolutions (not included in above items and net of 46 interest income): 5295,000,850. 47 TOTAL: 5413,159,378, 48 SECTION.3. Ordinance 1.1398, Section 1, as amended, and K.C.C. 2B. 84.055 are 49 each hereby amended as follows: 50 A. The amount of the metropolitan sewage facility capacity charge adopted by 51 K,C.C. 2.8.84.050.0. that is charged monthly for fifteen years per residential customer or 52 residential cu tourer equivalent shall be: 53 54 1, 1994, and December 31, 1997; 55 2. Ten dollars and fifty cents for sewections occurring between and 56 including January 1, 1998, and December 31, 2001; 57 3. Seventeen dollars and twenty cents for sewer connections occurring between 5-S and including January 1, 2002, and December 31, 2002; dollars for sewer connections occurring between and including January 59 4. Seventeen dollars and si y nts for sewer connections occurring between 60 and including January 1, 2003, and December 31, 2003; 51 5. Eighteen dollars for sewer connections occurring between and including 62 Jannuary 1, 2004, and December 31, 2004; 5 6. Thirty-four dollars and five cents for sewer connections occurring between 64 and including January 1, 2005, and December 31, 2006;. 65 7. Forty-two dollars for sewer connectionsoccun•in g between and including 12 Ordinance 18745 66 Jan ary 1; 2007, and December 31., 2007; 67 8. Forty-six dt lla 's and twenty-five cents for se er c n ection cccurrit g 68 between and including January 1, 2008, and December 31, 2008; 69 9. Forty-seven dollars and sixty-four cents for sewer connections occurring 70 between and including January 1, 2009, and .December 31, 2009; 71 10. Forty-nine dollars and seven Be is for sewer connections occurring between. 72 and inciuding Janua ry 1, 2010, and December 31, 2010; 73 11. Fifty dollars and forty-five cents for sewer connections occurring between. 74 and including January 1, 2011, and December 31, 2011; 75 12. Fifty-one dollars and ninety-five cents for sewer connections occurring 76 between and including January 1, 2012,.and December 31, 2012; 77 13. Fifty-three dollars and fitly cents for sewer connections occurring between 78 and including January 1, 2013, and December 31, 2013; 79 14. Fifty -live dollars a,nd thirty-five cents for sewer connections occurs=i 80 between and including January 1, 2014, and December 31, 2014; 81 15, Fifty-seven dollars for sewer connections occurring lretweerr and rsrcluding 82 January 1, 2015, and Dec err sber 31, 2015; 83 84 between and including January 1, 2016, and December 31, 2016; 85 16. Fifty-eight dollars and seventy cents for sewer connections occurring b 17. Sixty dollars and eighty cents for sewer connections occurring between and 86 including January 1, 2017, and December 31, 2017;((rid) 87 18. Sixty-t vo dollars and sixty cents for sewer connections occurring between 88 and including January 1, 2018, and December 31, 2018; and 4 13 Ordinance 18745 89 19. Sixty four do 90 and ineludi d ffty cents for sewer 2019� nd December 31, 2019. occurrinrr between 91 B.I. l n accordance with adopted policy FP-15.3.d, in the Regional Wastewater 92 Services Plan, K.C.C. 28.86,160.C,, it is the council's intent to base the capacity charge 93 upon the costs, customer growth and related financial assumptions used in the Regional 94 Wastewater Services Plan, 95 2. In accordance with adopted policy FP- 6 in the Regional Wastewater Services 96 Plan, K,C.C, 28,86,160.C., the council hereby approves the cash balance and reserves as 97 contained in the financial plan for (( 41-)) 2019, which is Attaclunent A to ((Orr-d i e 98 -1-8-5 )) this ca-dzriance, 99 3, In accordance with adopted policy FP-15.3.c., King County shall pursue.. 100 changes in state legislation to enable the county to require payment ofthe capacity charge 14 Ordinance 16-45 101 ire a single payment, while preserving the opting far stew ratepayers to finance the 102 capacity charge. 103 Ordinance 18745 was introduced on 4/30/2018 and passed by the Metropolitan King County Council on 6/11/2018, by the following vote: Yes: 8 - Mr. von Reichbauer, Mr. Gossett, Ms. La rber-t, Mr. McDermott, Mr. Dernbowski, Mr. Upthegrove, Ms. Kohl-Welles and Ms. Balducei No: 0 Excused: 1 - Mr. Dunn TA King ountY ashlngton A Melani Pedroza, Clerk of the Caen KING COUNTY COUNCIL KING COUNTY, WASHINGTON APPROVED this IS day of t , 20I S, Dow Constantine, County Executive Attaehtnentsa A. Wastewater Treatment Division nctal Pl tar for the 2019 Proposed Sewer Rat 6 15 sed Sewer Rate 0 0 Exhibit D-1 Residential Water Rate Comparison as of August 2018 2018 Ranking CITY COVINGTON WATER DISTRICT n WATER DISTRICT 119 (Duvall) WOODINVILLE SEATTLE 5 IDUVALL KIRKLAND KYWAY CWA CEDAR RIVER WATER DIST BELLEVUE HIGHLINE WATER DISTRICT TUKWILA 2019 COAL CREEK UTILITY 12 TU'KWILA 2018 13 OOS CREEK TUKWILA 2017 14 MERCER ISLAND 15 ALGONA 16 KENT 17 ALDERWOOD WATER DIST 18 SAMMAMISH PLATEAU 19 ISSAQUAH 20 AUBURN 21 KING COUNTY WD #f125 22 NORTHSHORE 23 NE SAMMAMISH 24 RENTON 25 TACOMA 26 REDMOND (CWA), 27 KING COUNTY WD #2:0 28 BOTHELL 29 LAKEHAVEN (FEDERAL WAY) 30 ILYNNW0OD AVERAGE 2015 TOTAL summer 2016 City Base Rates Consumption TOTAL Rate Per CCF Assume 10 CCF 56.47 ' 58,62 62.90 $ 79.35I 66 88 67,78 7110 _._.. 72.30 68,29 68.97 46.47 48,00 57,11 53,15 40, 70 4 55.00..�_ 5 44.60 29.35 44,91 42.96 46.93 4550 47,50 53.24 I 57,07 57.59 35,65 47.11 46.80 28,32 42.00 21 30 16.30 27,18 510/6.70 67.00 3.65/4.86 48.60 6.15 61.50 5 20/6 59 $ 65,90 4,05/7,52 45.96 4,88 48,80 59,39 19,24 4.27/5.41 44.98 50 08 17.34 2 64/4.59 45.90 54.34 23,20 3.64 36,40 53.15 15,15 3.73/4,42 44.20 19.00 L 3 90 i.< ...,,,..,., 3900 21.53 3,55 1 & 0,0 i _._ 3.90 _._ 3900 4 ; 14,73 ' 3.80/4,56 42,10 17 00 3 90 39,00 16,27 3.86 38.60 3,24 19,44 2371 246/4..84 22,01 2.98 29.75 1.95/ 0 1,94/4,61 48.54 A 16.12 3 20/3,91 46.89 14,20 3.55 I 47,50 43.33 = 44.67 47 35 47,35 38 08 45.03 I 41 00 42 25 41,90 41.90 35,71 , 37,09 318331'19 20,83 20,83 15..10 3,45 I 2,76 17.60 2.54/3.41 22,05 ` 1,895/2.3 14..85 I1.82/3.64 2,25 2,73 I 21,25 13.90 2 23,92 44.62 $ 50.75 $' 26,39 2,74 0 29.36 29,80 21,18 35,42 34,13 35 50 34,50 27,60 23.69 29.12 22.50 27,30 15.90 23,92 2018 TOTAL. 2019 TOTAL 57.00 58.00 57,00 2020 TOTAL Difference 38.85 2770 15,92 11 10 4,85 22.69 7,11 7, 91 1.00 100 16.13 1,00 10,27 22,46 6,02 7,46 4.20 4,08 7,66 2,97 5.,49 26,12 W,PW En hy0THEPI1aa L1tba tneW4St & Stwer DoomlitgAty Rate. 811,41 Water, ae.r 4 SS' Wht 2'018 a s 17 Exhibit O 2 Residential Sewer Rate Comparison as of August 2018 2018 Ranking CITY County Sewer 2015 Treatment? Total 1 SEATLE (Typical} KC $ '118,40 T KIRKLAND KC 72.41 4 SKYWAY 1 KC 74.36 BELLEVUE KC 78,43 SAMMAMISH PLATEAU KC 74,.22 'TUKWILA 2019-2020 KC DUVALL 69,70 7.w..TUKWILA 2018 1... KC 71.03 8 :RENTON KC 70.26 9 ISSAQUAH KC 65,46 WOODINVILLE KC 69,18 NE SAMMAMISH KC 65.25 12 AUBURN KC 85.72 13 KENT KC 60,71 14 CEDAR RIVER W & S KC 62,60 COAL CREEK ( KC LACK DIAMOND KC 62,00 17 MERCER ISLAND KC 58,60 REDMOND KC 55 OS CREEK KC 59.53 20 ALGONA KC 52.24 21 LAKE FOREST PARK KC 58.62 22 NORTHSHORE KC 23 VALLEY VIEW SEWER KC 24 ALDERWOCD KC 25 LAKEHAVEN " & KC 26 TACOMA 27 JLYNNWOOD ... 28 SOUTHWEST Suburban Sewer 29 IMIDWAY SEWER DISTRICT AVERAGE "Chun their own sewer treatment plants KC is King County Sewer Treatment PC is Pierce County Sewer Treatment 54.05 54„00 54.44 62,00 40.30 2950 24.00 62,24 2016 Total 122,70 86.83 78,56 81.23 75.19 70.82 71,w03 70,2.6 6676 69.18 65.95 66.32 61,46 62,60 63.09 62.00 60.36 7 .12 56.70 54,05 57_75 54,91 65,79 41.87 34,30 26.00 2017 Total 29.30 83.42 72,09 73.22 72.98 71.34 70.60 69.11 66,38 65.00 66.03 65.2.4 62,60 61,58 59,30 57,00 58.50 55,63 55,1' 7 4 27,00 2018 City king County - 2018 Charge Sewer Total 90.38 $ 48,80 46.65 42,70 34,91 74,25 30.06 29.9'1 27.65 27.15 26.38 24,89 i 23.94 22,87 21.81 21.02 20..88 14.,15 44.22 44,22 44.22 44.22 44.22 0.00 44.22 44.22 44.22 44.22 44.22 44,22 44,22 44.22 44.22 44.22 44.22 44,22 122.70 93.02 90.87 74.25 74.22 74.13 71.87 71.37 70,60 69.11 68,16 67.09 58,37 18.39 44.22 62.61 28 44.22 62.50 44.22 62.16 44.22 59.30 44.22 58,85 14.28 44.22 ` 58.50 14.22 44,22 58.44 57,72 0.00 57,72 44.80 0.00 44.80 34.75 0.00 34,75 27,00 0.00 . 27.00 17.94 8 14.63 67,41 2019 46.17 2020 47,48 18 W 1PW ErrR OThERtGai9 L.abareaa4Weter 3 Sa er Do.menksWeiley Fate Surveys Water, Stme 5 $°SW'M 221”kt Owe Exhibit D-3 CITY Seattle (Mid 6,000 SF) evue 1J acre Tukwila 2020 Renton Tukwila 2019 Burien Algona Kent SeaTac I Federal Way SINGLE FAMILY SURFACE WATER RATES as of August 2018 2015 2016 2017 Monthly 2018 2019 2020 Yearly Rate Yearly Rate Yearly Rate Rate (2018) Yearly Rate Yearly Rate Yearly Rate 350,40 '', $ 390,03 $ 432.45 40.07 $ 480,86 206.82 $ 372,00 I 31.00 $ 372.00 242,40 231.00 $ 171,50 $ 208.68 $ 150,09 $ 159,36 $ 188,76 198,72 134 $ 2611.84 $ 267.00 $ 236,76 $ 230.52 $ 171,50 $ 214.00 95.37 $ 16.77 198.72. 164,76 163.00 156.99 114,00 146,64 134.15 96.90 281,52 279.36 234.72 171,00 159.61 $600.00 $500,00 400.00 0.00 $200,00 $100,00 25.47 $ 305,64 24,53 $ 294.36 20.22 $ 242,64 20.14 $ 241,68 20.04 $ 240,44 18.75 $ 225.00 17.87 $ 214,39 16,90 $ 202.79 0 $ 201,60 6.56 1 72 $ 178.20 176,00 $ 164.40 162.00 1150,12 12,49 $ 8.47 $ 149.91 101,60 Average $ 224.66 a Series1 185.00 324,36 WAPW EagtOTHaRtGaal L,a`&riiraayV6G°A':ati9€ $ Seavvr Doelantrasaitata Rate Suways WaEar, Srwaa SS 'M. i171 &. alga 19 20 cAritbi I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1896. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; and WHEREAS, per an Interagency Agreement, the City will have the King County Treasury Operations provide services for managing the City's surface water management database, include the City's surface water charges on ratepayersKing County property tax bills, and provide customer service related to those surface water charges; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Public Works fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2019: WATER AS Water Meter installation 15 inch 1 inch 1.5 inch 2 inch 3 inch 4 inch 6 inch VVater Meter Deduct PUBLIC WORKS FEE SCHEDULE $ 600 00 $ 1,100,00 $ 2,400,00 $ 2,800.00 $ 4,400.00 $ 7,800.00 $12,500.00 $25,00 WAWord Processing\Resolutions\PW fee celled -utility and transportation fees strike-thru 9-13-18 FEE Page 1 of 5 21 WATER RATES (CONT.) Water Base Charge (Monthly) Single Family (one dwelling unit) Multi -Family (more than one dwelling unit, each dwelling is charged the base charge) Commercial/Industrial Customers: 3/4 inch Service 1 inch Service 1-1/2 inch Service 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service Water Rates (Monthly) Single Family Residence (Oct -May) Single Family Residence (Jun -Sept) Multi -Family (Oct -May) Multi -Family (Jun -Sept) Commercial/Industrial (Oct -May) Commercial/Industrial (Jun -Sept) Fire Protection Service Charges (Monthly) 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service WATER SERVICES Water Turn On After -Hour Water Turn On - additional fee for customer requested after-hours water turn on Unauthorized Water Usage - after shut-off for non-payment Special Meter Read - customer requested meter read outside normal read schedule FEE In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly) " Current Proposed 2018 2019 $ 18.00 § 19.00 $ 18.00 $ 19.00 Proposed Proposed 2019 2020 $ 45.00 $ 47.00 $ 49.00 $ 55,00 $ 58.00 $ 61.00 $ 80 00 $ 84.00 $ 88.00 $105,00 $110.00 $115.00 $150.00 $157.00 $165.00 $200.00 $210.00 $220,00 $300 00 $315.00 $331.00 $400.00 $420.00 $441.00 $500.00 $525.00 $551,00 $600 00 $630.00 ,661.00 In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates: $2,80 $3.90 $3,40 $4.70 $5.10 $6.90 Per month based on size of service. Current Proposed 2018 2019 $ 9.50 $ 10.00 $ 21.00 $ 22.00 $ 37.00 $ 39.00 $ 84.00 $ 88.00 $126,00 $132.00 $210.00 $220.00 $273,00 $287.00 $ 50.00 $100.00 $100.00 $ 30.00 FEE W:\Word Processing\Resolutions1PW fee sched-utility and transportation fees strike-thru 9-13-18 GLbjs Page 2 of 5 22 WATER SERVICES (COW ) Shut-off notice Change in owner, tenant, and/or third party paying agent Emergency Conservation Sanction Temporary Water Meter Deposit ,75" and 1'" water meter 2 5" water meter Temporary Water Meter Rental per minimum 60 days expiration ,75" and 1" water meter 2,5" water meter $ 30 00 $ 20.00 $100.00 $ 300 00 $1,500 00 $ 75.00 $ 150.00 FEE WATER INTEREST CHARGE On all water accounts 30 days in arrears the date of delinquency until paid from RATE 8% per annum computed on a monthly basis SEWER RATES Residential Sewer Service (single dwelling unit) FEES Flat rate of $30.00 per month 1TMC 14.16.030 (1)] Residential Sewer Service (mu iple dwelling unit, permanent type) Flatrate of $30.00 per month for each dwelling unit [1-MC 14.16.030 (2)]. Commercial and industrial Sewage Service SEWER INTEREST CHARGE On all sewer accounts 30 days in arrears from the date of delinquency until paid Flat rate of $55.36 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $55.36 per 750 cubic feet [TMC 14,16030 (4)1 RATE 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utility Rates Per Year Category: 1. Natural 2, 0 - 20% Developed Surface 3. 21 - 50% Developed Surface 4. 51 - 70% Developed Surface 5. 71 - 85% Developed Surface 6. 86 - 100% Developed Surface 7. Single -Family Residential Parcels (flat rate per residential parcel) Service Charge Per Acre Current Proposed 2018 2019 $ 212.26 $ 222.86 $ 461.54 $ 484.62 $ 845.94 $ 888.24 $1,262.30 $1,325.42 $1,520 70 $1,596,74 $1,773.92 $1,862.62 $ 176.00 $ 185.00 Proposed 2020 $ 229.54 $ 499.16 $ 914.88 $1,365.18 $1,644.64 1,918.50 $ 190.00 SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis W:\Word ProcessinglResolutions\PW fee sched-utility and transportation fees strike-thru 9-13-18 GL:bjs Page 3 of 5 23 Between 1 and 3 Between 4 and 5 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL 00.00 00,00 et een 6r and 200,00 etween 11 and Between 16 and 20 Between 21 and 25 leween 26 and 30 2,000.00 3,500,00 5,000.00 6,500.00 Between 31 and 40 een 41 and 6 Greater than 60 8.000.00 10,000, 00 2,000,00 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200-2 single family, multi -family, mobile home parks, and shared housing Fees for Non -Residential Use GROSS FLOOR AREA than 5,000 INDUSTRIAL2 1,000 $1,800 RETAIL4 $2,700 including INSTITU- ` ALL TIONAL & OTHER EATERY5 PORT6 USES $5,400 $500 1,500 etween 5,001 and 10,000 Between 10,001 and 20,000 500 $2,700 $4,050 $8,100 Between 20,001 and 30,000 $2,000 $3,600 5,400 l0„800 $1,000 $2,000 $1,500 $2,500 000 $5,400 8,100 0,800 2,00i1 $2.500 Between 30,001 and 40,000 4,000 Between 40,001 and 50,000 Between 50,001 and 70,000 Between 70,001 and 90,000 000 7,200 0,800 10,800 2,500 $2,500 ,000 ,500 800 $6,000 $7, 000 0,00 6,200 10.800 2,600 8,900 3,800 000 $2,500 4,000 $2,500 5,000 $2,500 en 90,001 and 150,000 Between 150,001 and 200,000 $8,000 4,400 9,000 6,200 21,600 10.800 000 $2,500 24,300 $10, 800 $7,000 $2,500 Greater than 200,000 0,000 ,000 24,300 0,800 000 $2,500 2 All industrial/agricultural uses defined by the ITE Trip Generation Manua Land Use Codes including light and heavy industrial, manufacturing, and warehousing 0- All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600-699 700-799, and 900-999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400-499, 800-830 and 837-899, including retail sales, rental sales, athletic clubs, and theaters All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831-836, excluding accessory (stand-alone) drive -through espresso stands (or similar) under 250 sq. ft., which are assessed $300 s All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000-099 and 500-599, including schools, places of worship, day care, terminals, and transit W:11Ncasd Processing\Resolutions\PW fee sched-utility and transportation fees strike-thru 9-13-18 GL:bjs Page 4 of 5 24 POLE ATTACHMENT FEES Pole Attachment (per pole) Natural ..................... Pole revisions to allow for attachments ............... Conduit Rental.. City Dark Fiber Rental .................. ...................... Installation fees..,. FEE PER YEAR $100.00 per year Actual costs (engineering, labor, inspections, etc.) $1.00 per foot per year $+200,00 per strand per mile per year Actual costs (engineering, labor, inspections, etc.) Section 2. Repealer, Resolution. No. 1896 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWCLA, WASHINGTON, at a Regular Meeting thereof this day of 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Verna Seal, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W.1Word Processing\Resolutiotas\Pl J fee sched-utility and transportation fees strike-thru 9-13-18 GLbjs Page 5 of 5 25 26 Donspmrtotinn&/nfrostructueCommittee Minutes September 24,20lB B. Public Works Fee Resolution for Water, Sewer, and Surface Water Rates Staff is seeking approval of a Resolution adopting a Public Works fee schedule to update water, sewer, and surface water rate for 2019 and 2020 based upon analysis of the enterprise funds as outline in the memo. Cascade Water Alliance and King County sewer rates are increasing, which impacts City rates, While the proposal is to adopt rates for two years, analysis could result in modifications for2U2O.UNANIMOUS APPROVAL. FORWARD TOOCTOBER 8,2018COMK4|TTEE OF THE WHOLE. C. Proposed IOl9-2O2OBiennial Budget Staff reviewed the proposed budgets for Water (401 Fund), Sexver(40Z Fund)' and Surface Water (412 Fund). WoterFuOd Public VVOrhS Department Water division will have a 5% rate increase on all base rates as Cascade Water Alliance is increasing wholesale water rates 3.0196 in 2019 and 1.7196 in 2020. Capital Improvement Projects include the [8D Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project and anupdate tothe Sewer Comprehensive Plan. 3ewerFUnd Public Works Department Sewer division will have a 2.51% pass -through rate increase for King County sewer treatment fees in 2019. There will be no sewer rate increase for Tukwila's sewer fees. Capital Improvement Projects include the CBD Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project andanupdatetotheSevverCornprehensivePlan. 3uCfoceNote[Fund Public Works Department Surface Water division's budget proposes a 5% rate increase in 2019 and a396rate increase in2U2O.Capital Improvement Projects in[ludeRivertOnCneekFlapGat2 Removal, Chinook Wind, Tukwila 205 Levee and the East Marginal Way Outfalls, D. Tukwila International Boulevard Retrofit Andlvsis Continuation Of the discussion On implementation Of the Tukwila International Boulevard recommendations that came out of the Congress for New Urbanism report in 2015. Staff has now proposed three Options; Option A allows for updating the zoning code and assumes no change in the configuration Ofthe T|Broadway. Options 8and Coffer further study 0ntraffic and mitigation and Option C includes an economic benefit study. Options B and C would take atleast six months. This information will also be presented to the 9/25/18 Community Development and Neighborhoods Committee. There was a lengthy discussion on development, zoning, and that we need to get it right the first time. Zoning does have an impact to traffic as speed of the roadway and On'5tnz2t parking determines if development is closer to the street and in[n2a5OSvvalkabilitv/visibiUtv. Any change to the road configuration has a cost and there will be trade-offs. The CNU had the use of alleys as a means to cut down on mega blocks like we currently have on T|B. There is also the option to have On street parking at certain times of the day with travel lanes during busy times. Sharon Mann spoke of the need for more clevelopmentin the area and newzoning. Ms. Mann is concerned thatthe/emay bearecession and does n0txvantfurther development t0take l5yeB/aUkeTukvviiO Village. Committee sees the need for a clear direction on if the road configuration remains the sarneorclovveassume that there will ultimately bearoad dietonT|B.Staff recommended avideo 27 28 COUNCIL AGENDA SYNOPSIS 10/08 8 10/1S/18 ED ED ITEM INFORMATION ITEM No. 3.B. It: CHIEF BRUCE LINTON 2018 PD Vehicle Purchase Purchase of four (4) police vehicles using 2018 PD budget savings to suppo operations and improve Tukwila PD response to critical incidents. 0/08, 18 VS AT D v 10/01/18 ❑ ➢Hiriancc (oanafety (c , ❑ Parks (.:ornm. ❑ 'Ii'iant ing Comm. aIMITI :1:? CI I.1.1F : HOUGARDY RECO1%ENDATI©NS: Fund Source: Comments: ?\S )R/ADD IN. Police Department Ct.a��l;�rI I11 F�, Foraward to 10/08/18 C.O.W. for discussion COST IMPACT / FUND SOURCE AMOUNT BUDGETED 268,000.00 $ 2018 BUDGET SAVINGS FROM PD BUDGET MTG. DATE 10/8/15 MTG. DATE APPROPRIATION REQUIRED RECORD OF COUNCIL ACTION ATTACHMENTS a orandum dated 10/01/18 inutes fro he Public Safety Committee me in D115, 18 29 30 City of Tukwila INFORMATIONA TO. Public Safety Committee FROM; Bruce Linton — Chief of Police BY: Eric Dreyer — Deputy Chief CC: Mayor Ekberg DATE; October 1st, 2018 SUBJECT; 2018 Vehicles Purchase Allan Ekberg, Mayor EMORAN©UM ISSUE Tukwila Valley SWAT (VSWAT) response times are delayed to critical incidents due to having to respond to the station to get equipment and/or wait at the scene of the incident for their equipment to arrive. Additionally, navigating traffic during a VSWAT response in a privately - owned vehicle is problematic without the appropriate emergency equipment. BACKGROUND The Tukwila Valley SWAT (VSWAT) team members do not have vehicles assigned to them to assist with their function of being on -call for VSWAT responses. As a result, Tukwila VSWAT members end up being delayed in their response to critical incidents, Without an assigned vehicle, they do not have their equipment with them during off -duty hours and must respond to the station first or wait to have their equipment brought to them at the scene. The impacts of the delays are obvious and are directly impacting Tukwila's ability to respond to emergencies requiring VSWAT officers. Assigned vehicles for VSWAT is the standard practice among the six participating agencies. (Note: There are six Tukwila. Officers assigned to VSWAT. Two of the officers have vehicles assigned to them through their current PD positions,) DISCUSSION To assist our VSWAT team members with providing a more efficient response to critical incidents, the Police Department has researched using current 2018 budget savings to purchase four vehicles needed to outfit the VSWAT team members with vehicles for VSWAT call -outs. FINANCIAL IMPACT The costs associated with the purchase of four (4) vehicles will be the following; Expenditure Purchase of vehicle Axon/Radios/Tablets/equipment... up Costs 4 4 Each $37,899.4© $29,100.6© Total $151,597.60 $116,402.40 TOTAL: $268,000,00 The financial reporting for the Police Department shows the budget through the end of August 2©18 being at 61.88% expended, At that point in the year, we would normally be at 66.66%. This represents a savings of '$908,154.00 in the budget. The purchase of four vehicles can be made using the budget savings to date and will still allow the Department to return 3% of the budget at the end of the year. 31 INFORMATIONAL, MEMO Page 2 Typically, such a purchase process would not begin until review and authority is provided by Committee and Council; however, with Ford (our vehicle provider for PD vehicles) retooling and concluding certain vehicle production, it has limited the access to Ford police vehicles for purchase. Therefore, an initial purchase order was provided to reserve four FD vehicles with Columbia Ford, These were the last four vehicles that would have been available to any Washington City for 2018. If the department did not reserve the vehicles in this manner, no new purchase could be made in 2018, and production schedules for 2019 are still pending = If authorization cannot be granted at this time, the purchase process can still be halted for the generated purchase orders, RECOMMENDATION The Council is being asked to authorize the purchase of four vehicles using 2018 savings and forward this item to the October 8, 2018.Committee of the Whole and October 15, 2018 Consent Agenda. The purchase of the four vehicles will meet Department operational needs and bring the department on par with the other VSWAT agencies, providing for a more efficient response to critical incidents. ATTACHMENTS NIA 32 wA2 ?i8 info Metros \F DVehicles.doc Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 33 Public Safety Committee Minutes October 1, 2018 options for this money, or if this purchase could be justified as the best use. Councilmember McLeod asked how often VSWAT is called and staff replied multiple times each month. Tukwila is the only participating agency that does not equip all its members with vehicles. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned 6:41 p.m. Committee Chair Approval Summary by LH 34 COUNCIL AGENDA SYNOPSIS 10 ©8/18 10/15 8 RB ITEM INFORMATION LA ITEM' No. 3.C. CHEL BIANCHI D Ti'.: 10/08/18 Contract for programming and master planning services associated with the new Public Works facility The Council is being asked to approve a contract with SHKS Architects for $365,000 (which includes contingency) for programming and master planning services as a part of the Public Safety Plan. This contract is within the budget for Public Works revised by the Council earlier this year. D N D:D 1":F : 10/1/1 Planning Comm HOUGARDY RECOMi 1ENDATIONS: SJ .:\m )R/AiniIN. Mayor's Office Co,M,ril'd'I�r31"i Unanimous Approval; forward to Committee of the Whole COST IMPACT / FUND SOURCE itl AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE a RECORD OF COUNCIL. ACTION MTG, DATE ATTACHMENTS 10/ 15/ 18 Informationa Bemorandu dated 9/2 Proposed Con inutes from the Public Safety Corn. meeting of 10/1I18 35 36 City of Tukila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 25, 2018 SUBJECT: Architect and Engineering Services Contract for Public Works Facilities Master Planning and Programming Phase of Design ISSUE The City requires the services of an architect and engineering firm for the design and programming of the Public Works Facilities in the Public Safety Plan, After thorough staff review of the candidate firms that responded to the City's Request for Qualifications,, the City Council is being asked to approve a contract with SHKS Architects for a contract not to exceed $365,000 which includes $299,997 for the master planning and programming phase and a $65,000 contingency should additional services be required to complete this effort. While staff is asking for the contingency authority, the contract is for not to exceed $299,997. BACKGROUND On June 25, 2018, with assistance from Shies Obletz Johnsen (SOJ), the project management firm assisting the City in the implementation of the Public Safety Plan, the City issued a Request for Qualifications for architect and engineering services. The City received ten proposals that were evaluated and ultimately interviewed by SOJ, the City Administrator, Public Works Director and Deputy Director, and the Deputy City Administrator. Three firms were interviewed by the panel and SHKS Architects was chosen for several reasons: • Strength of design and master planning of previous similar facilities in the greater Seattle area. • Confidence in the proposed project manager's qualifications and demonstrated knowledge of the detailed functionality of public works facilities, • Commitment to engaging Public Works staff and user groups in the design process to meet the specific and unique needs of the City of Tukwila. • Experience with and commitment to working with disadvantaged businesses (DBEs). • Recommendations from project managers on their previous projects, as well as direct conversations with occupants who use the facilities they designed. SOJ negotiated a not to exceed amount of $299,997. The program manager, with significant experience building public projects and an architect herself, has determined this is a good value for the City and taxpayers. After completion of this phase, the contract will be amended to move into the following phase of the project, which will likely be the Rehabilitation and Tenant Improvement of the soon to be acquired buildings on the Public Works sites. The scope, budget and schedule of this future phase will not be assessed until the site acquisition process is complete and the master planning and programming phase is finalized, At that point, the project team will come back to 37 INFORMATIONAL MEMO Page 2 the council to inform the results of this effort and seek approval to move forward into the next steps. RECOMMENDATION The Finance Committee is asked to approve the contract for architect and engineering services with SHKS Architects and forward it to the next Committee of the Whole meeting on October 8, 2018 for discussion and then to the Regular Council meeting on October 15 for final approval. ATTACHMENTS Proposed SHKS Architects Contract 38 :12018 Info Memos1ArchitectEngMemo,doc City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number; CONSULTANT AGREEMENT FOR. ARCHITECTURAL DESIGN AND PLANNING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and SHKS Architects, a Washington corporation, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified, 1. Project Designation, The Consultant is retained by the City to perform Architect Design and Planning services in connection with the project titled Tukwila Public Works Facility Project. 2. Scope of Services. The Consultant agrees to perform the services, identified on attached AIA B104 and Exhibit A attached hereto, including the provision of all labor, materials, equipment and supplies, 3, Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at completion of construction, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2021 unless an extension of such time is granted in writing by the City, This Agreement may be amended by additional phases of work. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on. Exhibit A and B attached hereto, provided that the total amount of payment to the Consultant shall not exceed 299,997 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 39 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors, The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4,24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 5, Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum. Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles, Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual Liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover Liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 Page 2 40 4. Professional Liability with limits no less than Si „000,000 per claim and $1,000 000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it, C. Acceptability of insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D, Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised ; 1-2013 Page 3 41 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City, 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses, 1 a. A ticabie L.aw. "venue; Attorne 's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila, In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable, The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: SHKS Architects 1050 N 38th Street Seattle, WA 98103 18, Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 19. Inconsistent Provisions: In the event provisions of this Agreement are expressly inconsistent with AIA B104 and Exhibit A, the provisions in this Agreement shall supersede those contained within AEA B104 and Exhibit A. CA revised : 1-2013 Page 4 42 DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor AttestlAuthenticated: Printed Name: Title: Approved as to Form: City Clerk, Christy O°Flaherty Office of the City Attorney CA revised ; 1-2013 Page 5 43 44 lnit. ocumen 10C - 2017 Standard Abbreviated Form of Agreement Between Owner and Architect AGREEMENT made as of' e da (In wordy, indicate day, manna u BETWEEN the Arcltitee,t°s client ident (Name, legal status, address and ofhe City of'Ful y=i]ta 6200 Southcenier T3ouler"aard Tukwila WA 981.8f arid the , rchitect: (il)canaa, legal status, address and oih SHKS Architects, P,S., letc-. 1050 N 38filStreet Seattle WA 98103 Phi (206)675-9151 for the i`allt nine Prcijc..ct. (Vcunc, lc ldic al and delczi Public Works F' The Owner and Architect agree as in the year 2018 ied as the Owner: 7ailorinCaiioi: ci ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion, The author may also have revised the text of the original AIA standard form, An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text, This document has important legal consequences. Consultation with an attorney is encouraged with respect to its c-ompletion or modification. AIA Document 13104'r"a 2017, Copyright© 1974, 1978, 198'7 "1997, 2e07 end 2017 by The American Institute of Architects, All rights reserved, WARYNiNG. This MA' Document is protected by U,S, Copyright Law and Inl'nrrnationull "rosties. Unauthorized reproduction or distribution of this AIA'' Document, or :any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximurn extent possible under the law, This document was produced by AIA software at 20:41:44 on 09/2512018 under Order No,2284.341'377 which expires on 08/30/2019, and is ['Kit for Resale. User Notes: (119788882Q) 45 Init. 46 TABLE OF ARTICLES 0 GENERAL TERMS 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 0 GENERAL TERMS § 0.1 Project Designation. The Architect is retained by the Owner to perform Phase 1 of the P- which incl master planning and programming services, a building condition assessment, and determinita tlae aximunl Allowable Construction Cost (rVIACC):for the Project (defined in RC'W 39.10.210(11)). Certain tel°nt Agreement apply only to design may be added to the Architect's Scope of Services by Owner through a mutually negotiated amendment. By executirls %hies Agreement, however, the parties understand that the Owner is not obligated to add the design services to Architect's Scope of Services. § 0,2 Scope of Services. The Architect agrees to perform the serrvices described in this Agreement, including the Architect's Fee Proposal dated September24, 2018, attached to this Agreement as Exhibit A, and any other exhibits that ntay be added by an amendment executed by the parties. The services include the provision ()fall labor. materials, equipment and supplies and include coordination with, and incorporating the needs of, other entities and public agencies as directed by Owner, § 003 Duration of Agreement; Time for Performance, `fltis Agreement sllall be in full force rand effect for a period commencing upon execution and ending at the completion of required scope of services, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the Owner to the Architect to proceed. The Architect shall perform all services and provide all work product required pursuant to this Agreement no later than March 1-, 2019„ unless an extension of such time is granted in writing by the Owner. § 0.4 Payment. The Architect shall be paid by the Owner for completed work and for services tendered tinder obis Agreement as follows: AIA Document 8104T""--2017,Copyright ©1974, 19'78and 2i717byThe American Institute of Architects. Alf ri AIA'' Document is protected by US. Copyright Law and Inten atria+ al Treaties, Unauthorized reproduction or distribution portion of it, may result in severe civil and criminal penalties, and w' l tac prosecuted to the: maximum extent possible nn produced by AIA software at 2041:44 on 09[25/2018 under Order No,2264341377 which expires on 081'30{2019, and is not for resale. User Notes: wed, WARNING: This AIA" Document, or any w. This document was 0197888820) A. Payment for° the work provided by ti1e ,4 rchi'tec't shall be made as provided in this Agreement, provided that the total ataaount of payment to the Architect shall not exceed Two Hundred Ninety -Seven Thousand Nine Hundred'Twenty-Nine Dollars ($297,929.00) without express written modification of the A„grcement signed by the Owner, B. The Architect may submit vouchers to the Owner once per month during tits payment for that portion of the project completed to date. Such vouchers wi upon approval thereof, payment shall be made to the Architect in the amount approved, C. Final payment ofar its aseertai acceptance by ,re55 of the work for parti rt checked by the Owner and, ce due the .Archritect of the total contract price earned will be made promptly upon ion by the Owner after the completion of the work under this Agreement arnd its D. Payment as provided in this section shall be full compensation •forwork periorttmed, all materials, supplies, equipment and incidentals necessary to complete the vvork" The Architect's records and accounts pertaining to this. Agreernt representatives of the Owner and the state of Washington for a p Copies shall be made available upon request. § Q.5 Compliance with Laws.'1'he ,lrchitec.t shall„ it faithfully observe and comply with all federal, sta. services rendered under this Agreement, g' ervic endered. and for to be kept available for inspi 'three (3) years after final p ion by rt"+°ices contemplated by this Agreement, ordinarl.ces and regulations. applicable to the § 0,6 indemnification. The Architect shall indemnify and hold the Owner•, its officers, officials. etxaployeces and volunteers harmless from any and all injuries, damages, losses or expenses including reasonable attorney fees and costs to the extent recoverable under applicable law, to t11e extent caused by the negligent acts, errors or f the A.rchitcct. In performance of this Agreement, except for injuries and damages caused by the sole negligence c I°the Owner. Should a court ofcompetent j•ur•isdictior7 deterralinc that this Agreement is subjcc't to I C'vlr 4.24.1 T5, then, in tl'te event of bodily injury to persons or damages to ptopeaty caused by or resulting 1'r°otn the concurr'eaat negligence of the Architect and the Owner, its officers, officinls, employ°ces, and volunteers, the Architect's liability hereunder shall he only to the extent of the Architect's negligence. IT IS EI,IRTir'°IER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED (HEREIN CONS'LITI,J'ES THE ARCHIT EC'°1 WAIVER OE EMPLOYER IMMUNITY UNDER INDUSTRIAL, INSURANCE, TITLE 5] RCW, SOLELY FOR THE PURPOSES OF THIS INDEiMNiFICATION, "1°"] HiS WAIVER HAS BEEN MUTUALLY NEGOTIATED BY THE PARTIES, The provisions of this section shall survive the expiration or termination of this Agreement. § 0.7 Independent Contractor. The Architect arnd Owl respect to the services provided pursuant 'to this Agreement. the relationship of employer and einployee ethe parties hereto" Neit Architect shall be entitled to any benefits accorded City employees by virtue o Agreement. The, Owner shall not be responsible for withholding,' or otherwise securilyr or for contributing to the state industrial insurance program, otherwise with respect to the Architect, or any employee offlle Architect, independent contractor ent shall be considered to create or any employee of the provided under this ducting federal income tax or social assuming the duties of an employer § 0.8 Inconsistent Provisions. In the event provisions of this Article 0 ruse expressly inconsistent wvitla stay othrer provision or exhibit of this Agprovisions of this Artie' e 0 shall prevail and take precedence. ARTICLE 1 INITIAL INFORMATION — To apply only to design services, if added by amendment. § 1,1 This Agreement is based on the Initial Information set forth below: ('Stale !oiioir details the Pro%e_ct''s site and program„ Owner's cotrtrautors and consultants. Architect's ctmsultants, Orlin r"s budget fir the Cost o/'the fl°"orb, and other rrlfru°mation relevant to the Project) init. AIA Document B104'" — 2irt1. Copyright tJ 1974, 197'9, 1987, 1997, 20e7 and 201 i by The American Institute of ArchiteC1S, All right; AIA" Document is protected by VS, Copyright Law and Inlernaltonal Trnsttos. Ucr.autltori7ed rcproducttrara tar cirstribcrtion cat C portion of it, may result in severe civil and criminal penalties, and will be pr'osectitcd'to the ra axi,nurn extent possible under t produced by AIA software at 20:41;44 on 09,2512018 under Order No.2284341377 which expires n 78!'3f 12t719, and is not for resale User Notes. reset ed. WARNING This Iris ALA' Document, or any the law. This document was (1197688820) 47 Initial lnfornaation is set' 'forth in the attached Exh information is to include construction budget, anticipated design and construction milestone and Architect's consultants, which is iracorpo § 1,2 The Owner and .Architect may rely on the Initial Information, Both parties, ttowe-ver, tecogmiiz information may materially change and, in that event, the Owner and the Architect shall appropr schedule. the Architect's services and the A,rchitect`s compensation, The Owner shall adjust the the Cost of the Work and, the Owner's anticipated design and construction milestones, as necessary, material chan,l inform..ticn. §.1.3 The parties shall a ree upon protocols governing information or documentation in digital form. The part Information Modeling and Data Exhibit, 'to establish exchange of digital data, § 1.3,1 Any use of, or relianc governing the use of, ai forth in AIA 'Document E203m1-201 a, l3ui „Ara Document G202-r"t--20L3. Project Bui party's sole risk and without' liability to the oihet tci tiac buildirig -Iionmodel, and each of their a ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The A.rchl'tect shall provide the professiona skill and care ordinarily provided by Orel circumstances. The Architect shall perforn and care and the orderly progress of the Project. § 2.2 The Arehi ect shall procure and malt to persons or damage to property which ma. by the Architect, its agents, prescntat i ves. hat such idjust the budget for :onimodate ion and rase of Instruments o'fService sir a1ty oilier IA Document j 10,iT"--20'13, Building ocols for the development, use, transmission, a.nd rtion of a btlildili irifomnation mot. ation contained in the tnodel and witho inforramation v]odeling and Digital Data Exhibit, and the requisite ion Modeling Protocol Form, shall be at the using or relying d its contractors or consultants, the authors of, or contributors and employees. ement to protocols ose protocols set. in this . greenaeni' consistent with 'the profession g in the same or sitaiilar Ioc alityt sander the same ❑I` similar seditiously as is consistent with such .professional skill oldie Agreement, insurance against clammy for injuries n1 or in connection with the performance of the work hereunder s A. Minimum Amounts and Scope of Insurance. Architect shall obtain insurance of the types and with the lit described below: Automobile Liability insi combined single limit for bodily injury and property damage of $1,000.000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles.. Coverage shall be written on Insurance Services Offence (ISO) foan CA 00 01 or a substitute fortn providing equivalent liability coverage. lfnecessary, the p Licy shall be endorsed to provide cnlitractual liability coverage. 2 C $2,000,000 genera for°mn. CG 00 0 I a personal injury and adve Commercial General Liability insurance policy with respect to the work performed for the Owner. rttt Liability insurance vwitll limits no less than S 1 e000,000 each occurrence, 'egate. Commercial General Liability insurance shall be written on ISO occurrence cover liability arising from premises, operations, independent contractors and ng injury=. Owner shall be named as an insured under the Architect's .3 Worker's Compensa Washington. required by the Industrial Insurance laws of the State of Professional L Iablfity villa limited o'f1 aggregate limit. Professional &.iabitity insurancesha r S 1,000.000 per claim and S 1,©Ofl,Ot30 policy be appropriate r© the architectural procession. 13. Other Insurance Provision, The .Architect's Commercial General Liability instrl,a ice policies are to contain, or be endorsed to conta y shall be primary insurance wvi'th respect to - Any insurance. AIA Document 6104T" — 2017. Copyright 0 1974, 197 8, 1967, 1997, 2007 and 2017 by The American Institute of Architects. Ail rights reserved.4",`ARNING] This !nit, AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Docuaareaat, car ar'iy portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the taw. This document was / produced by AIA software at 20:41 [44 on 09/25/2016 under Order No.2264341377 which expires on 08130/201'9, and is not for resale, User Notes: 48 (1197888620) 4 Init, C. f7. self or insurance pool coverage ttlanttained by the Owner shall be excess of th insurance and shall not be contributed or combined with it.. Acceptability, Insurance is to be. placed with u L Kest r at.irte of not less Verification of Coverage, Architect slaafl fatrrtish the Owner with original certificates and a copy of the amendatory endorsements, including but not neccssariiy lianited to the, additional instlrec'I endorsement, ev idencinu the insurance requirements of the Architect before coninlencerneoit of the work, Certificates of coverage and endorsements as required by this section shall be delivered to the Owner within fifteen (15) days of execution otthis ,aAgreenlent, Notice of Cancellation. The Arclti. ovidc the Owner within two business days of their receipnot otice of an.y po ca 0 Failure to Maintain insurance, Failure on the part of the Archttect t0 narrinttt'in the itastlrance as required saran constitute a material breach of contract, upon which the Owner rnay, alter iness days' notice to .the Architect to correct .the breach, immediately terminate the contract or, at its discretion, procure or renew :such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Owner on demand, or at the sole discretion of the Ownerr, offset against funds due the Architect froth the Owner, § 2.3 Certificates of Insurance, The Archttect slt<al compliance vvith the requirements in Section 2,2. A.RT!CLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES — To apply only to design services, if added by amendment. § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical„ and eiectrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services, s ofinsuranee to the cc § 3.1.1 The Architect shall coordinate its services with those services pro consultants. The Architect shall he entitled to rely on (I) the accuracy an information furnished by the Owner and (2) the Owner's approvals. to the Owner if the Architect becomes aware of any error, omission, or ded by II completene -onsi provide prompt , in such services or er's d anon. § 3.1,2 As soon as practicable after the date of this .Agreeulent, the Architect shall submit for the Owner's approval a schedule for the perf 1r111arace of the Architect's services, Once approved by the Owner, time lirnits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the .Architect shall adjust the schedule, if necessaly, as the. Project proceeds until the commencement ofconstruction, § 3,1.3 The Architect shall assist the Owner in con., required for the approval of governmental authorities having jurisdiction over the Project, § 3.2 Schematic Design Phase Services § 3,2,1 The Architect shall review the pro; codes, and regulations applicable to the A itlt Cite Owner's responsibility for filing documents ort ftul��ished by the Owner, and shall review h vs, § 3,2,2 The Architect shall prepare preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project, The Architect shall notify the Owner of (I) any irlconsistcutcies discovered in the information, and (2) other information or consulting services that may he reasonably needed for the Project. § 3.2.3 The Architect shall present its iau`e'l Iniraary evaluation to tl approaches to design and construction of the Project, The Archi regarding the requirements of the Project. Owner and shall discuss vv ith the Owneralternt :t shall reach an understanding with the Owner AVADocument B104''-2017.Copyright C 3974,1a7 AiA''z Document is protected by U.S. Copyright Law an portion of it, may result in severe civil and criminal peuaa produced by AiA software at 20:41:44 on 09/25/2018 under User Notes: 7, 1997, 2tt07 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This al Treaties.. Una arthorized reproduction or distribution of this AIA" Document, or any ill be prosecuted to the maximum extent possible under the lay,. This document was 22(34341377 which expires on 08/30/2019, and is not for resale. (1197888820) 49 5 Init. 50 § 3.2.4 Erased on the Project regtairenielrt arrteed upon wvitla the f.iwv°stet, ti c ryrcl heel shall prepare and present, forth Owner's approval, a preliminary design illtastraating the scale and relationship of the Project components. § 3.2.5 Based Documents for'tl documents Owner's approval of the lareliniinary design, the Architect shall prepare Schematic Design rrer "s approval. The Schematic Design Documents shall consist of drawings and other site plan, if appropriate, and preliminary building plans, sections and elevations: and may n7bination of study models. perspective sketches, or digital representations. Preliminary selections of ilding systems and construction materials shall be noted on the drawings or described in writing. (Para, r ta7i7 a7c iar1) § 3.2.5.1 The ,Arclritectshall considersustailiable design alterrraativcs. such as nr. together wrwith other considerations based on program and aesthetics, in developing a de Owner's program. schedule and budget for the Cost of the Work. The Owner may obta design services as a Supplemental Service under Section 4. I. § 3.2.5.2 The .Arch onsiderations based on p Owxrier''s program, schedule, an ernative mater nd aesthetics, in developirrga design for the Project that is consistent vvith the urleet forthe Cost of the Work. oic.es and building orientation, consistent writli the vanced sustainable § 3.2.6 The Architect shall review the cost consultant's e Section 6.3 prior to submitting the estimate to Owner. § 3.2.7 The Architec s, bu'ilding systems and equipment, together w-, lr of the Work prepared in accordance with Design Documents to the Owner, and request the. Owner"s approval. § 3.3 Design Development Phase Services § 3,3.1 Based on the Owner's approval of the Schenititic Design Docurncnts, and on t adjustments in the Project requirements and the budget for. the Cost of the 'Work, the .Architect sha Development Documents for the Owner's approval'The Design Development Documents shall illustra• pment of the approved Schematic Design Documents and shall consist of drawings and other documents g plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to lix ribe the size and character of the Project as to architectural, structural, rimechanical and electrical systems, and ppropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall review the updated est'ansate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3,3 The Architect shall subnhit tl adjustments to the estimate of the to the Owner. sign li)evelopnint Documents to tl ork, and request the Owner's a advise the Owner of any l rrrictr to submittinta the estinia' § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirementss and the budget for the Cost of the Work, the Architect shall prepare 'Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved 'Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that. in order to per'forni the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review iri accordance with Section 3.6.4. (Paragraphs deleted) § 3.4.2 The Architect shall iuccn°porsltc the dcsig •the Project into the Construction Documents, (Paragraphs eke feted) of governmental au tlro ores having jurisdictioi AIA Doc urnerrtt91tr4"' 2017. Copyright C01974,1976,'1907,'1997,20 AIA{ Document is protected t)y U.S, C opyrruht Law and Inter portion of it, may result in severe civil and criminal penalties„ and d wit produced by AIA software at 20:41:44 on 0912512016 under Order No.2264I User Notes; nd 2017 by The American Institute of Architects. All rights reserved. WARNING: This ;aties. Unauthorized reproduction or distribution of this AIA'' Document, or any ecuted to the maximum extent possible under the law, This document was 77 which expires on 06/30/2019, and is not for resale, (1197656620) 6 § 3.4.3 During tare. development of the Construction Docuttrerrts, the .Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms. (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction. (General, Supplententary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and mav itaclul'le bidding requirements and sample forms. (Ptrrugroplis deleted) § 3.4.4 The Architect shall tewic~ww and provide vwrritten comment to the construction cost esthllate produced by the Architect's estimating consultant or GCC1i 1. inciuding scope of work missing from the estimate, The Architect shall provide written concurrence that the estimate retie ci's the con truction documents produced by 'tare Architect. The Architect shall have seven (7) days to review and provide comments to the estimate from the date the estimate is received. 'This scope also applies to intermediate consuwction document submittals. (Pa/ rrgraphv deleted) § 3.4.5 The Architect shall submit the Construction development comments have been incorporated in Section 6.5. and request the Owner's approval. § 3.5 Procurement Phase Services § 3,5.1 General The Architect shall assist' the Owner ita establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall a sist the Owner in (I) obtaining either competitive bids or negotiated proposals, (2) confirming responsiveness of bids or proposals; (3) determining the sttccesssful bid or proposal, if any.; and, (4) awarding and preparing contracts for construction. h a Written statement that the Owner's design e Owner, take any action required under § 3,5,2 Competitive Bidding § 3.5.2,1 Bidding 'Documents shall consist. of bidding requirements and proposed Contract Documents, § 3,5.2.2 The Architect shall assist the Owner in bidding the Pt by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizit and conducting a pre -bid conference for prospective bidders; .3 preparing responses to questions from prospective. bidders and providing clarifications and interpretations "the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 lithe .Bidding Documents permit substitutions, upon the Owner°s v consider requests for substitutions and prepare and distribute addenda identi prospective bidders thorization, the Architect shall ,rowed substitittlons to all. § 3.5.3 Negotiated Proposals § 3.5,3.1 Proposal Documents shall consist of pt°oposal requirements and proposed Contract Documents. § 3.5,3,2 The Architect shall tassrst race Owner in obtaining proposals by: .1 t'acilitating the distribution of Proposal Documents for distribution to prospective contrac• tors and requesting their return upon completion of the negotiation process; .22 organizing and participating in selection interviews with prospective contractors, .3 preparing responses to questions from prospective contractors and providing clad ficattions and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing 0 summary report of the negotiation results, as directed by the Owner. § 3.5,3.'3 I'fthe Proposal Doe.ubstitutions. upon the Owner's as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved Meet shall, �y gl -- Intt. AIA Document B104T""� 2017. Uo rr, hit 1974, 197B'1987, 1997, 2007 and 2017 by TI0' American Institute e1 Arcintecis. Alt rights reserved, I,L"Afi NING. This AiA'" Document is prate c'L�ad by U.S. Copyright Law ,and International Treaties. Ur dial ei'ixert rc aro dticlion or diserohution of this AIA` Document, orany portico of it, may result in severe civil and criminal penalties, and will be proseculaw. This document evas / produced by AIA software at 20:41:44 on 09125/2018 under Order No.2264341377 which exp res en 08/30/2019, and is not for resale. User Notes. t1197888e20l 51 substitutions to all prospective contractors § 3.6 Construction Phase Services § 3.6,1 General § 3.6.11 The Archricct shall pro administration oftll�e Contract• between'the Owner and the Contras tttt as set forth below and in the construction agreement between the Owner and Contractor ("Construction Agreement"), Construction administration services in excess of those contemplated below and in the Construction Agreement will be performed as Additional Services. § 3.6.1.2 The Architect shall advise and consult with the Owner during; the Construction Phase Services. The Architect 1 behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control oveer, charge of, or responsibility for the construction means, methods, technique-s, sequences or procedures, or for sat y° lap°ectttatlons and programs in connection with the Work, nor shall the Architect be responsible for the. Contractor's failure to perform, tl e Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architects negiigent atcts or omi,sioCIS, but shal not have control over or charge ofand shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing ror°tiopas of the Work. § 3.6.1,3. Subject to Section 4.2„ the Architect's responsibility to provide Construction Pita the award of the Construction Agreement and terminates on the date the Architect issues Payment. § 3,6,2 Evaluations of the § 3.6..2.1 1 ppropr tale to tile. stage of construction, or as otherwise required in Section 4 2.2 to become generally familiar with the progress and y of the portion of this Work completed, and to determine, in general, if the 1�4rcarJk observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work, On the basis of the- site visits, the ,Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed., and promptly report to the Owner (I) known deviations from the Contract Documents, (2) known deviations •from the roost recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. S § 3,6.2.2 The Arch€feet will consult with the Owner concerning the advisability of"r ectirtg Work than is observed to be out of conformity with the Contract Documents. Whenever Architect shall ita ve the authority to require ior testing of the Work in accordance with the provisions of the Contract Documents, wv°hetI or not •the Work is fabricafed. installed or completed, However, neither this authority of the Architect nor a decision made in good faith rather to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their gerits or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Arch Contract Documen shall be made in wr (Pair- graphs deleted) rchitect considers it necessary or advisable, the rpret and decide axratters concerning performance under, and requireincnt.s of, the written request of either the Owner or Contractor. The Architect's response to such requests g within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 interpretations and de ions oftlte Architect shall be consistent , and reason ct Documents and shall be in writing ctr in the form of drawings, When ratakillg ssrch interpret at deciisions, the Architect shall endeavor to secure faithful performance by both Owner and tor, sha w partiality to either, and shall not he liable for results of interpretations or decisions rendered in good faith, the itect's decisions on staters relating to aesthetic effect. shall be final if consistent with the intent expressed tract Docufnernts.. § 3.6.2,5 The Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. Init. AIA Document 81©4r"v m 2017. Copyright i 1974, 1�J7t3, 1987. 1997, 2©rr7 and 2©17 by The American Institute of Architects. All rights reserved. WARNING: This AIA`, Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible tinder the law, This document was ! produced by AIA software at 20'41A4 on 09/25/2018 under Order No.2264341377 which expires on 05/3012©19, and is not for resale. User Notes. 019788882©) 52 Init. § 3,6,3 Certificates for Payment to Contractor § 3,6.3.1 The Architect shall review, and certify the amounts due the Contractor and shall issue certificates in such amounts. Fhe Architect's certification 'for payment shall constitute a representation to the Owner, 'based on the Architects evaluation of the 'Work as provided in Section 3.6.2, and on the data comprising the Contractor's Application for Payment, that, to the best of the iArchitect's knowledge, information and belief, the Work has progressed to the point. indicated, the quality oldie Work is in accordance 'with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (I) an evaluation of the Work for confOrmance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Docum..ents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6..3,2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous ou site observations or inspections to check the quality or quantity of the Work, (2) revlc Weed construction means, methods,techniques, sequences or procedures, (3) reviewed copies of requisitions received fiom Subcotatralcicars tttld suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or for what purpose the Contractor has used money previously paid on account of the Contract 6.3.3 The Architect shall maintain a record of they A ti ns and Certificates for PaVrlaent, § 3,6,4 Submittals § 3.6,4,1 'I'he Architect shall review the Contractor's submittal schedule- and sh approval of the schedule. 'The Architect's action in reviewing submittals shall be t'atken in accordance w approved submittal schedule or, in the absence of an approved submittal schedule., wrth rearsonab'le promptness wv allowing sufficient time, in the Architect's professional judgment, to permit adec. § 3.6.4.2' The Architect shall revlevv and approve, reject, ors take other appropriate action, upon the Contractor's submittals such as Shop Draw ongs.Product Data and Samples, but only fib the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents, Review of such submittals is not for the purpose of determining the. accuracy and completeness of other information such as dimensions, quantities, and installation or performance el equipment or systems, which are the Contractor's responsibility, The Architect's review shall not constitute approval of safety precautions or any construction paeans, methods_, techniques, sequences or procedures, The Architect's review of or approval of a specific itetla shall not indicate review or approval of an assembly of which the item is a component. § 3.6..4.3 If the Contract DOCUttt certifications by a design protcssio appropriate performance and deli on Shop Draw require the Contractor to provide professional des o systems, materials or equipment, the Architect shal telt services must satisfy. The Architect shall review and take artd other° submittals related to the Work designed or certified by the ,,ices or ntraCto, provided the submittals bear such professional's seal and signature when sd to the Architect. The review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy, of the services, certifications, and approvals performed or provided by such design professionals, § 3,6.4.4 The Architect shall rev°i The .Architect, shall set forth, i information shall include, at a m Specifications in treed of clan requests shall be made in 1 appropriate, the Architect s asts for information, nd respond to written requests bout flee Contract Docunte Contract Documents,. the requi�rem�erzts for request for inforniatiorl. Requests fo imurtl, a detailed written statement that indicates the specific Drawitt.s or ion and the nature of the clarification requested. The Architect's response to such within any tine limits agreed upon, or otherwise with reasonable promptness, 1f° tall prepare and issue supplemental Drawings and Specifications in response to the § 3.6.5 Changes in the Work § 3,6.5,1 The Architect may order minor chartgcs 1r1 the_ +cork that are c-orasisterlt wwitll the intent of tl'ae. Docurllents and do not involve an adlusiinent rn the Contract Surn or an extension of the Contract Tier 0110 act Subject to AIA Document 6104'"` — 2017. Copyright ©1974, 197 1957, '1997, 2©07 and 2017 by The American Institute of Architects. All rights reserved. WARNING. This AOA= Document is protected by U,S, Copyright Law and International Treaties, Unauthorized re,productron or distribution of this AIA' Document, or any portion en, may result in scvere civil and criminal penalties, and will be prosecutedto the raxidrrnrm extent possible under the law, This document was produced by AlA software at 20t41;44 en 09/25/2018 under Larder No,2264341377 which expires on 08/30/2019, and Gs not for resale. User Notes: (1197888820,) 53 9 Section 4, .3, the Architect shall prepare Chang and Construction Change Directives f kr'the Owner's approval and execution in arccordancc with the Contra ct' Documents, § 3.6.5.2 The Architect sha. § 3.6.6 Project Completion § 3.6.6.1 The Areshitect shall: ,1 conduct inspections completion; .2 issue Certificates of Substantial Cornpletiott, .3 forward to the Owner, for the Owner's review and records, written wvarra required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's'knowvledgee, information, and belief, the Work complies with the requirementts ol'the Contract Documents. in records relative to changes in the \York. ate or dat § 3,6.6,2 The, Architect's inspections shall be conducted sloth the requirements of the Contract Documents and to the Contractor of Work to be completed or corrected. of Substantir Completion and the date of final Owner to check the ies and related doc ter~a enl conformance of the Work y the accuracy and completeness of the list submitted by § 3.6.6.3 When Substantial Completion has been a,Architect shall inform. the Owner ahotat the balance of the Contract Sum. remaining to be paid the Contractor, including the amount'to be retained from the Contract Sum., i1` any, for final completion or correction of the Work, § 3.6..6,4 The Archshall forward to the Owner the following informatio of surety or sureties, ifrtrr}z, to reduction in or partial release olmre'tainage or receipts, releases and wfaivels of liens, or bonds indemnifying the Owner documentation required of the (olttractor tinder the Contract Docwnents, § 3,6..6.5 Upon request of the Owvner,, the ,Architect shall, without aadd'itiona operations and performance. from the Contractor; f; l } consent __..-Vent; (2arffldavits, other o the expiration of'otie year from the date of Subst.a+marl C'c aticria_ corlduct a meeti11Li wvitb the Owner to review the facia ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4,0 Additional Services for Phase 1 of the Project are ideutA. The Architect may provide these Additional Services after execution of this Agreement without invalidating talc Agreement, Upon recognizing the need to perform Additional Services. the Architect shall notify the Owner, or the Owner shall notify the Architect, as appropriate. The Architect shall not provide the Additional Services until the /\,rc.hitect receives the Owner's written authorization. ..Except for services required due to the fault of the Architect, tiny Additional Services provided in accordance with this Section 4.0 shall entitle the .Architect. to compensation pursuant to Section 1 1.3. Sections 4.1 through 4.2.4 will apply to Design Services, if added by amendment: § 4.1 Supplemental Services are not included in. Basic Services but may be required for the Project. The Architect shall provide the Supplemental Services indicated below, and the Owner shall compensate •the Architect as provided in Section 1 1.2. Supplemental Services may include programming, site evaluation and planning, environmental studies, civil ia1g, landscape design, telecommunications/data, security% measured drawings ofexisting conditions, coordination • contractor's or independent consultants, detailed cost estimates, on -site project representation beyond s of Section 4.2,2, value analysis, interior architectural design, tenant related services, preparation of record stainable project services, and any other services not otherwise included in this Agrecmcnt. Set r^acre,s that the Arc lilted a t clu ec! 1t� Jar rrride, aril in.w'c�rr o descri) tr`ca r t act) descr ibt'd 111 are exhibit (mac tr:r tlar"s rtr)twflk')ll.) 'Hie table of responsibili and description of Supplernen I], which is incorporated by reference. § 4.2 The Architect may provide Additional Services after execution of this Agree h'ibrt _ /to be ttillg the AIA Document B1©41"' — 2©17. Copyright 137 1974, 1978, 19t37, 1997, 2007 and 2017 by The American Intl` AIA'' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized rep portion of it, may result In ;evert civil and criminal penalties, and will be prosecuted to the rnaxien(1www e 1 produced by AIA software at,20:41;44 on 09/25/2018 under Order No 2264341377 which expires on 08/30/20 User Notes: 54 ts. All rights reserved. WARNING; This ribution otthis AIA' Document, or any 10 shire under the law. This document, was not for resale.. 0197888820) Init. Agreement. Upon recognizing the need to perform. Additional Services~ the Architect shah notify the Owner. The Architect shall not provide the Additional Services until the Architect receives the Owner's •written authorization, Except for servicesrequired due to the fault ofthe Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 1 1.3, § 4.2.'1 The Ar'Chitect sl1a11 p rclwrdc instructions or approvals given by the Qvvner, or a materil the Owner's schedule or budget for Cost ofthe Work, or '.1 change in change in the P °ocurcment or del § 4.2.2 The Architect has included kn Basic Services to he rte ;oti construction. 'The Architect shall conduct site visits in excess oi'tl § 4.2,3 The fkrehitect shall, as an Additi change in the Work.. The Architect shall. Change Orders and Construction Change § 4.2.4 I f the service,. date of this be compensated rer'ed by this Awe , through no fault o Additional Services, n. Chang05 1l1 p ludim size: qual ncthod. as an Additional w,isits to the site by the Architect dtn oust as an Additional Service. 1 Service, t rov'sde services made necessary by a Ccs proposed Architect's Instruments of"Service necessitated by Additional Service, ent have not. been completed vvithirl to he ne,golio nt is of the• 1e. Architect, extension of the Architect s sew ices beyond that time shall ARTICLE 5 OWNER'S RESPONSIBILITIES — To apply only to design services, if added by amendment. § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a ti ely manner •ling requirements for and limitations On the Project, including a written program wririch shall set forth the zr's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, amiability, special equipment, systems and site requirements, § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for tyre Cost of the "w rork as defined in Section 6..1; (2) the Owner's other costs: and, (3) reasonable contingencies related to all of these costs, The Owner shall update the Owner's budget for the Project as necessary throughout •the duration of the Project until Final completion. lithe Owner significantly increases or decreases the Owner's budget for the Cost ofthe Work,'tlre Owner shall notify the Architect. The Owner and the ,Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall furo describe physical characteristics. legal imitations and utility locatirwlls fortl� oftlie Project; a writteta legal description of the site; and services ofgeoteehtaieal engineea°s or other consultants, architect requests such services and demonstrates that they are reasonably required by the scope of the § 5.4 The Owner shall coordinaae the sera ices of its own consultants with those services provided by t°he Architect, Upon the Architect's request, the Owner shal I furnish copies of the scope of services i11 the. contracts between the Owner and the Owner's consultants, The Owwner shall require that its cotasultant5 and contractors maintain insurance, including professional liability insurance, as appropriafe-to the services or work provided. § 5.5 The Owner shall furnish tests_ itrspcctions and reports requit cd by law or the Contract Documents, such as structural„ mechanical, and chemical tests; tests for air and water- pollution. and tests for hazardous rnaterials, § 5.6 The. Owner shall furnish all legal, ilasLfrance and accounting services, including reasonably necessary at any time for the Project to meet the Owner's needs and inter § 5.7 The Owvncr sh«all provide prompt wrritterl rlot`ic defect in the Project including errors, omissions of o the Architect consistencies in diting services. that may be f the Owner becomes aw are of any fault or the Architect's Instruments of Service. § 5.8 The Owner shall endeavor to communicate w,vtfh the Contractor through the Architect about matters arising out of or relating to the Contract. Documents. AIA Document 6104T" — 2017, CopyrightC 1974, 1978,'1987, 1997 AIA'' Document is protected 1'ry U.S. Copyright Law and Interne portion of it, may result in severe cavil and criminal penalties, a3i produced by AIA software al 20 11;44 on 09125/2018 under Order No, User Notes' 7 and 2017 by The American Insiiiute of Architects. All rights reserved. WARNING; This aties, Unauthorized reproduction or distribution of this. AIA' Document, or any 11 prosecuted to the maximumextent possibte, under the law, This document was 2264341377 which expires on 08/391'2019, and is not for resale. 0197888820) 55 Init. 56 § 5,9 The Owner shell provide the ct access to the Project obligate the Contractor to provide the Architect access ta'thc Worts wherever it is lt1 preparation or progress. I°ic1r to con ataaencetrrent of the Work and shall § 5.10 Within 15 days after' receipt of'a written request from the Architect, the Owner shall furnish the rccquested information as necessary and t`elevant for the Architect to evaluate, give notice of, or enforce lien right's. ARTICLE 6 COST OF THE WORK _ To apply only to design services, if added by amendment. § 6.1 For purposes ofthis Agreement, the. Cost of the Work shall be the total cost to the Owner to construct a16 elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment. donated to, or otherwise furnished by, the Owner, and all other items included in the de ninon of t IACC in RCW 39.10,210((1 I )), The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights -of -way, financing, or contingencies fl.n changes in the \\Foil., or other costs that are the responsibility of the Owner, § 6,2 The Owner's budget for the Cost oi`the Work shall he adjusted thloughout the Project as required. tinder Sections 6.4 and 6.5. Any evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the updated estimates of the Cost of the Work provided by the Architect, represent the Architect's ,judgment as a design professional, It is recognized,. however, that neither the .Architect nor the Owner has control over the cost of labor, materials or equipments the Contractor's methods of determining bid prices; or competitive bidditg. market or negotiating conditions, Accordingly, the Architect cannot and does not warrant or represent that bids or ted prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of -k, or evaluation, prepared or agreed to by the Architect. § 6.3 The Architect will provide the services of a professional estiln.consultant as aft ,Additional Service. In preparing estimates of the Cost of Work, the Ar°chitect s consultant shall be pen nait'ted to include contingencies for design. biddine, and price escalation; to deter wine what materials, equipment, component systems and types of construction are t.o be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of .the Work to meet the Owner's budget. The Architect's consultant's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques° if the Ovvner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4,1, as a. Supplemental Service. § 6.41f, through racy fault of the Architect, construction procurement a activities have not commenced within 90 days. alter the Architect submits the Construction Documents to the Owner the Owners budget for the Cost of the 'Work shall be adjusted to reflect changes in the general level aaf prices in the applicable construction market. § 6.5 If at any. time the estimate of Architect shall .riaake appropria Cost of the Work, and the Owner Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Yamendations to the Owner to adjust the Project's size. quality or budget for the cooperate with the Architect in making such a.d=j'uslnaents- § 6.6 11'the Owner's current budget for the Cost of the Work at the conclusion of the Construction Documents Pltase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2. authorize rebidding or renegotiating of the Project w-vic- tune. .3 ter°ntirtate in accordance wvith Section 9.5: .4 ation wvitla the Architect, revise the Project program. scope.. or quality its recpuircd to reduce the Cost of the Work: or .5 final lenient arty outer mutually. acceptable alternative. § 6,7 If the Owner chooses to proceed under Section 6,6.4, the Architect ify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6,6.1. JI the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could. not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 1] , ; otherwise the Architect's sersices shall AM Document 8104'".2017, Copyright QQQ 1974,, 1978, 1987. 199(, 2007 and 2017 by 1 he American Institute of Architects. All rights reserved. WARNING; This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA,x Document, or any portion o't it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the paw, This document was produced by AIA software at 20r41°44 on 09/25/2018 under Cider No.2284341377 which expires on 08130/2019, and is not for resale, User Notes: 7888820) Init. be without additional compensation. Irt any event. the Architect"s rnodifrcat'"on Docunacaats shall be the limit of the Archni'tect's resptottsibility under this Article d, ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 Upon the naakine of final payment to the Architect, the Owner shall rceeive o wnersltila oftlte property including copyrights, of all documents, drawl . specifications, electronic data rtlld inforrnaation ("Documents" prepared, provided or procured by the Architect or by consultants retained by the Architect ft. requested to do so by the Owner, the Architect shall assign its copyrights to Owner and execute sell' other documents necessary to give effect to tl.tis section. The transfer of sttcl oww`nership to the Owner shall not prevent the Architect or its consultants from ush Documents or to reta contained in them in th documents. The Architect and its consultants shall be deemed the authors of such. Documents, and shall be given appropriate credit in the public display of such Documents. The transfer of ownership of the Documents to the Owner provided For herein shall not be deemed to be a sale of goods by the .Architect, and the Architect makes no warranties, express or implied. of"merchantability or fitness for a particular purpose as provided for by R.CW 62A„2 et seq. replicating an individual standard feature and functionally -required element shown in the or other reproducible copies of the Documents or the right to reuse information ormal course of business and the Architect shall have a non-exclusive license to so use the § 7.2 ikgreerneitt is terraainatted, tl payment. of all sums due, at wl works from the Documents to complete ownership rights upon such notice of tern as necessary to effectuate this ,Article. Owner shall receive ownership of the property rights ofthe Dotcnts upon to Owner shall have the o fight to t1se,10 reproduce and to snake derivative Project. If this Agreement is for default, the Owner is entitled ion to the Architect, Arclai'tec't agrees to assign all copyrights to Owner § 7.3 The Owner may use, reproduce or make remodeling of the Project, but shall not use, re} projects. The Owner's use of the Cocuf Owner's sole risk. tive works from the Documents for subsequent renovation and oclttce or make derivative works 'from. the Documents for other hArchitect's involvement or on other projects is at the § 7.3.1 This section is only to apply only to design services, if added by amendment: In the event the Owner Instruments of Service ‘vithouf retaining the authors of the Instruments of Service, lallowing termination of Agreement when the Architect is not in def<auit, or following completion of the Architect's Agreement, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses„ but only to the extent damages could have been reduced or avoided had lire author of the instruments of Service been retained with respect to the use. The Owner, to the extent permitted by law. further a4�rees ttr indemnify and hold harmless the Architect and its c-e nsultants t r•om tall costs and expenses, including the cost of defense, related to claims and causes of actionasserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3, 1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this ,A.greement for cause under Section 9,4, § 7.4 The Architec d3ivr ra btr tlae Archi ha'➢ll obtain from its consultants, property to the OwVrner ha this A,reenaerrt § 7.3 The provisions of t 7 shall survive ARTICLE 8 CLAIMS AND DISPUTES § 8,1 General § 8.1,1 The Owner and Architect s related to this Agreement, whether in dispute resolution method selected in nd rights of use that correspond to the ri of°this Agreement, and causes of aetion against the other or otherwise, in accordance with the requirem Agreement and within the period specified by applicable law, but in any case not more than. 10 years after the date of Substantial Completion of the 1Vork, The Owner and Architect waive all claims and catrrses of action not commenced in accordance with this Section S.l, I„ § 8.1,2 To the extent damages are covered by property irrsnr"rtttce, rite Owner and A.rcl other and against the contractors, consultants, agents, and employees of the other, for d they may have to the proceeds of such insurance as set. forth the Construction , d geat ofor binding II rights against each xcept such rights ass he Owner or the AIA Document 8104 rrr — 2017, Copyright () 1974, 19;"6, 1987, "n J9720 crud 2017 by'rhe American Institute of Architects. All rights reserved, WARNING'," AIA" Document is protected by U.S. Copyright Law and tnlernaticnat Treaties, Unatitharlued reproduction or distribution ottt'ais AIA' Document, or any 13 portion of it, may result in cevcre civil and criminal penalties, and wiit be prosecuted to the maximum extent possible under the rain. This document was produced by AIA software at 20:41:44 on 09125/2018 under Order N0,2284341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197666820) 57 58 as approprishall requi e of'the contractors ate. n favor of the other parties enumerated her°ein. onsultants, agents, and employees of any of them The Architect and Owner waive consequentotl damages fo ao°isitlg otrt of or relating to this Agreement, This mutual waive clarnaees due to either party's termination of this Agreement, exce § 8.2 Mediation § 8.2.1 Any direct negotiations pe matter relates to or is accordance kvitlt appli mediation or by bindiing or other matter 'in question a 4' " "Ten mediation as lien arising out O omply with the her dispute resolution. § 8,2.2 If direct negotiations fail to resolve ar resolve clarets, disputes. and other matters !t1 agree otherwise, shall be administered by the A Industry Mediation Procedures in effect rrn the any filing fees equally." naet[la'tlon shall be held in :annually agreed upon. Agreements reached in mediation shall b leaving jurisdiction thereof , disputes or otlle ble, wvithout.limitation pecifically provided in 1 question, aII consequent! ction 9,6. sirlg out Df of related 'to this Agreement shall be su'E?ject to c'onditioii precedent to binding dispute resolution, lfstich the .Architect's services, tl'ie Architect may proceed in rtoticc or tillirg deadlines prior to resolution of the plotter by pute between the parties, tile- Caw°per and ,Architect shall endeavor to lion between them by meddiation, wwhich, unless the parties nuituaily° Arbitration Association in accordance with its Construction The parties shall share the mediator's fee and Project is located, unless another location is !forceable as settlement agreements in any court § 8.2,,3 If the parties do not resolve a dispute through mediation pursuant to t dispute resolution shall be the following. (Check k the appropriate (rc .t`.) [ ] Arbitration pursuant to section 8: i of this Agreement [ X ] Litigation in a court Of competentjrarisdiction [ ] Other: (,5p 2, the nleth.od of binding Owner and Architect do not select to method of binding; disptne resolution, or do not subsequently agree in g to a binding dispute resolution method other than sdiction_ § 8,3 [intentionally omitted] (POI 1grc(( /ts° deleted) § 8,4'Ihe piovirsions of this Article 8 shall survive the term dispute will be resolved in a court ofcornpetent ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in ;;rccordance wits considered substantial nonperformance and cause fortermint performance of services under this Agreement. If the Architect elects to suspend sery seven days' written notice to the Owner before suspending services, In the event of a suspension c Architect shall have no liability to the Owner for delay or damage caused the Owner because o'fsuch suspension of services, Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the in lion and resumption ot'.the Architect`s services. The Architect's fees for the remaining services and the tinge schedules shall be equitably adjusted. § 9.2 lithe Owner susp nds the Pro such suspension. \Vhen the Project res'U nl e rcl't failure shall be ptlon. cause for suspension of the . Ar chitect shal ct shall be compensated for services performed prior to not! rchitect shall be compensated for expenses incurred in the AIA Document 6104 M 2017. Copyright© t%. AIA"r Document is pratectsd by U.S. portion of it, oiiay result in severe civi produced by AIA software at 20:41:44 on 0 User Notes: of 974 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects, All rights reserved, WARNING: This and International Treaties, Unauthorized reproduction or distribution of this AIA' Document, or any 14 acidities, and will be prosecuted to the raxiinnrn extent possible under the law, This document was under Order No.226434137 7 which expires on 08130/2019, and is not tor resale, (1197888820) Inst. eruption rand resumption of the architect's services. 'l`he \i'chitect's fees for the reni tedttles shall be egt.litabfy adjusted. § 9.3 Jf the Owner suspends the Iarolect for more than 90 etitri ltative days for reasons other than the fault oftl ss than seven days' written notice. �rchitect. the Architect may terminate this Agreclne'nt by giv § 9.4 Rithet' party" fail substantially terra illation. p rforrn in accord § 9.5 The Owner may terrninate d Owner's convenience and w=ithou on not less than seven. days' wo itien. notice should th.e other party terms of tllis Agreelaaealt through no fault of the party initi tong tla upon not less than seven days' written notice to the ,Arch itect for the § 9.51 in the event of the death of a member, partneje or officer- of the Architecr r-y personnel teed to the project, the surviving members ofthe, !architect hereby agree to corm ple to tlae vvrrrk under the terms of this Agreement, if requested to do so by the Owner. This section shall not be a bar to renegotiations of this Agreement between surviving members of .the „Architect and the Owner, but only if the Owner so chooses. § 9.6 In the event oftcrnainatio performed prior to term ina the costs attributable to the ,Arch § 9.7 In additiot pursuant to Sec Architect the folio (Sea frr'th below !leer's 1r9 fi0.? of the Architect, the .Architect sit, II he compensated for services Expenses rncuii'cd, and all costs attributable to termination, rncluding nlirlatioil of consultant agreements. ounts paid under Section 9.6,, if the Owner terminates this A reLnien't for its convenience e Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the a f'or l r'eran.ti r cleterrr .1 Termination I'ee: Novae .2 Licensing Fee if the Owner intends to continue using the Architect's Instrua None § 9.6 E. cept as otherwise expressly provided herein, this Agreement shall terminate one year from th Substantial Completion. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be subject to, and the Architect shall h, all applicable and local laws, regulations, and rules. including the provisions c11"rite City of Tukvo iIa 1v1. ipal Code and of the City ofTukwilta. In the event any .suit, arbitration, or other procee en't, the parties speut8'aca'lly understand and agree that venue shall be properly agtori Venue for gray tactoon rarisitaf frtana or related t a dais Agreement shall be esclu riorr Court. § 10.2 Terms in this in the Construction Constr°uctioit. nt s se in the C'ot them in the ALGA Documen201-201.7, General Conditions o § 1©.3 The Owner and itrchoteet. respe.cy, bind themselves, their .a,;ge.nts, successors, assigns and representatives to this Agreement. Neither the Owner nor the Architect shalt/ assign this Agreement `va=itlaou't the svrttte consent of the other, except. that the Owner may assign this „Agreement to a lender providing finaracirag for th.e Project if the lender agrees to asswne the Owner's rights and obligations under this Agreement, including any }aaynaents due to the Architect by the Owner prior to the assignment. AM Document B164 T"^ -- 2017. Copyright@ 1974, 1976, 1967, 1997, 2007 and 2017 by The American Instilurte of Architects. All AIA" Document is protected by U.S, Copyright Law and International Tre'attes, Unauthorized reprod¢oc'tinn ordis'tributi portion of it, may result in severe civil and criminal pena1l'ues, and will be prosecuted to the maximum extent possible tinder t produced by AEA sotiware at 20:41;44 on 09/25,2016 under Order No.2264341377 which expires on 08G3012019, and is not for resale. User Notes. rved, WARNING: This AIA" Document, or any 15 aw. This document was (1197868820) 59 Snit, 60 § 10.4 If the Owner requests they Architecf to execute certificates or consents, the proposed Zang certificates or consents shall be submitted to the Architect lore re:vie ^ ai lea t I f rlay°s pr'ior to the requested dates of execution. The Architect ,Shall not be required to execute certificates car consents that would require knowlethie. services or responsibilities beyond the scope of this Agreement, § 10,5 Notlaira contained in this Agreenlerat slicall s r a third party agoras t either: the Owner or Architect. § 10.8 The Architect sh exposure of persons to, have no respons r<alslous materia contractual relat with. or a cause o for the discovery, presence, handl xic suhststnces ita tta5' forts at flit c c or disposal ol', or § 10,7 The Architect shall have the right to include photographic or artistic representations o%flee deli n of the Projlect among the Architect's promotional and professional materials. However, the Architect's nmteuals shall not include information the Owner has identified in wwrrititig as cu nildential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional nanterials .for the Project. This Section 10.7 shall survive the termination of this AL4recment unless the Owner terattiaaaates this ikgreement for cause pursuant. to Section 9,4, § 10,8 The iaavaalidity of anof the Agrcenaettt shaall not iravaladate the Agreement or Is remaininf; provisions. 11' it is detet'ntined that any provision of the Agreement viol twtes tinny Itawv„ or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to stake that pro legal and enfcarceable. In such case the Ali re.etnetit sliali be construed. to the fullest extent permitted by lawn to haw°e effect to the parties" intentions and .purposes ita executing tlae, g1'ecrnent. ARTICLE 11 COMPENSATION § 11.1 For the Archiitec_t`s Basic Services de -Jibed under Article, 3, the Owner shall compensate the Architect as fol lows; .1 Stipulated Sum (Insert trrrnlarntr .2 % of the Owner's budget for tl Other theseribe the method Cthteatrrf.r riser On an bout maximum amount of"Tw•vo Hundred Ninety»sewe, and Nine Hundred "twenty -Nine Dollars ($2.97,929.00). ordarace'witla Section 11. . § 11.2 For Supple (Insert amount o% ctr' crlrrrpensation rzphly.) There are no Suppletnel :corditie to the howl Exhibit A, up to and not to exceed a Services identified in Section 4,1. the Owner shall compensate the ,w,rchiteet as lc ,lira, cr rrrllc ra+etllta17, l/'necessary last ,17t cr rep srra l'/L e iv which lx.rr'ticulor rrrc i § 11.3 I'or Additional Services that may arose duri Owner shall compensate the Architect as follows: (assert crrrrcrurat alb tea° Cry`a's,ior, CVn7lx.rrsution.) nurse of tlae Project, including those under Section 4„2, th Additional Services and their corresponding costs are stated in 'Exhibit A. AiA Document B104°'-- 2017, Copyright ,01974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects, All r1ght5 reserved, WAI4NINC' Ttsis AIA'-{ Document is protected by U.S„ Copyright Law and International Treaties, Unauthorized reproduction or distribution otthis AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible cinder the law, This document was produced by AIA software at 20{41,44 on 09/2572018 under Order No.2264341377 which expires an 08/30/2019, and is not for resale. User Notes: (1197888820) init. § 11.4 Compel]sn Section 1 1 2 or I for Stipplenaentai anti additional Services o1'the Architect's consul when not included in siaall be the amount invoiced to the Aa hitcct plus percent ( "=©y, or as follows: The amounts stated as the costs for additional Services in Exhibit A include ,Architect mark-up. § 11,5 There compensation for Basic Services is based on a compensation for each phase of services shall tae ats l 10ows: added by amendment: Schematic Dcsi n 1'laa:se Design Development Phase Construction Documents Phase Design Phase Construction Plaatse Post Ccctttaancr P oral Basic fifteen d sum or percentage of the Cost of the 'orlc, the tc ,xc lrc'telcr/ may be used for design services, if percent ( percent ( percent percent cet ndred percent font° § 11.6nlpcnsatiod in Section 10:1 is oan a percentage basis, progress payments for each phase of Basic Serrriccs shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget 1"hrt'heCost of the Work, Compensation paid in previous progress payments shall not be adjusted based on •quest updates to the Owner's budget for the Cost of the Work, § 11...6.1 When comperasratiula is on a pence constructed, compensation those portions. "I."he :Architect shall be performed whether or not the Constructiott Phase is commenced, § 11.7 'File hourly billing rates for services of the .rArc1u1ectanc1 the lrchito The rates shall be adjusted in accordance with the Architect's and Arllite Ira llc t l lr, crt1' r fr r r� rlr/bii of hourly billing rates or insert then) bell? habit A. Employee or Category Compensation for Reimbursable Expenses Reimbursable Expenses include expenses incurred by the ,architect an d to the Project, as follows; .1 Transportation and authorized out-of-town travel alld suhsistenc .2 Long distance services, derlieatcd dtata and communication servi and cxtranets; .3 Permitting and other fees required by author ,4 Printing, reproductions, plots. and standard form documents: .5 Postage, handling, and delivery; .6 Expense of overtime work rcquiri .7 Renderings, physical models_ mock-ll requested by the Owner or required for the Expense of professional liability insurance dedic additional insurance coverage or limits requested by by the :'Architect and the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar P•ropect-related expenditures, Rate 'rolect are deleted or otl he extent services are ert'orllne ce,ith this Agreement for ct's consultants_ is consultants' n AIA Doc at AIA"' Oocuonen portion ofit, may produced by AIA so User Notes: 04 *^, e p t below, dices, y Project tvcb sites, regular rates if authorized in advance by ouraphv. and presentation mate xclusively to dais Pr -re Owner it1 excess 0 cues indiction over the P„r©ject; e Owner: r the expense of 2017, Copyright e 1974, 1978,1987„1997, 2007 and 2017 by The American tnstitute of Architects. All rights reserved. WARIWNGc This ed by U.S. Copyright Law and International Treaties. Unauthorized oetxroduction or distribution of this AIA Document, or any c ciwdl and criminal penalties, and will be prosecuted to the maximum extent possible under the law, This document was 1:44 on 09/25/2018 under Order No,2264341377 which expires on 08l30/2019„ and is nol for resale, 17 (1197888920) 61 § 11.8.2 For Reimbursable Expenses the co Architect's consultants plus ten percent ( 10 % Phase 1 are Nine Thousand four Hundred Slaty-Eigl identified in Section 1 1.1. be the expenses incurred by the Architect rand the eases incurred. The estimated reimbursable expenses for if 0) and tire_ included in the not -to -exceed amount § 11.9. Payments to the Architect § 11.9.1 Initial Payment AIi initial payment of zero ( f} ) shall be made upon execution of tl'tis Agreenielit and is the rnirtirtTunt payrmalent under this rya reement. It shall Ise credited to the Owner's account in the final invoice. § 11.9.2 Progress Payments § 11.9.2.1 Unless otherwise agreed, payments for sera=ices shall be made monthly in pft l ortion to set ices perfontted. e due and payable upon presentation of II Arc.blte.c.t's invoice. Amounts unpaid fort45) days af)er voice c;&ate shall bear interest at the rate entered t e.low, or in the absence thereof at the lei tl rate prevailing from o time at the principal place of business of the Architect i rate gin:milt) a or annual interest agreed Npon.) 10°4 per annulm § 11.9.2.2 The Owner shall not ww'itlthc ld amounts from the Architect's compensation to impose a penalty or liquidated ,quested by or paid to contractors for' the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. damages on the Architect, or to a § 11.9.2.3 Records of Reimbursable Expenses, expenses pertaii the basis of hourly rates shall be available to the Cwr raer at aaaut Additional Services and services perP rr'ited on convenient tin7es. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as Billows: (l'nclucle other terms circa conditions applicable to this Agreement) § 12.1 Direct Negotiations. As a cc attempt to resolve all disputes via direc •. Direct negotiation representa precedent rid litigation, the Owwnea fist° the Architect shall r the Architect may tattle. a request for d e the Owner's Designated Representative, as defined iti Section 1.1.8 and the Architect's Designated Represcritalive, as defined in Section 1.1.10. Direct negotiations shall take place at the Project work.site or at a location as agreed to by Owner's and Architect's Designated Representati es. Each party shall document results of the direct negotiations, and these documents shall be exchanged § 12.2 Covenant Against Contingent Fees. The Arch person, other than a bonalide employee working solel has not paid or agreed to pay any company Or person, oil of employed or ct, to solicit orsecure aide employee world d any company or contract. and that he ly for the Architect, any fee, commission, percentage, brokerage fee. =gifts, cat' any other ca-ansideration contingent upon or resulting from the award or making of this contract, For bleach or violation of this VYarrant, the Owner shall have the right to annul this contract without lia.bility, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage. brokerage fee, gift, esr` contingent fee. § 12.3 Distion Prohibited, The Architect, with regard to the work performed by it under this Agreement, will nett discriminate on the grounds of race, religion, creed, color, na�ticanal origin, acre, veteran status, sex, sexual orientation, gender identity, trtarital status, political tf°l'lliatican or rite presence of any disability in the selection and retention of employes or° pront of materials or sirpp § '12.4 Assignment. The Architect shall not sublet or assign any ofthcovered bement ww�itho express written consent of the Owner. AIA Document 5194''' 2017, Copyright (?1374. 1978 1957, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING Tiii, init. AIA" Document is protected by U.S. Copyright Law and International Treaties_ Unauthorized reproduction or distribution of this AIA') Document, or any portion of it, may result in severe civil and criminal penalties, andwill be proT „coifed to the maximum extent noss'ible tinder the law. This document was i produced by AiA software at 20:41:44 on 09/25/2018 under order 14°,2284341377 which expires on 08/30/2019, and is not for resale. 62 User Notes: 111978888201 Init. § 12.5 Non -Waiver, Wilk,'el h'y, tits Owm r of any 11rovision of this Agreement or ann provided 10r in this Agreement shall not constitute a waiver o.t any ether provision. § 12..6 Severability and Survival, Kart, term. • provision of this Agreement is declared void or unenforceable or limited in its application or effect„ such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination ol'this Agreement, § 12.7 Notices. Notices to the Owner shall be sent to the foi City Clerk City of'I't.rkwrila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Arcbe sent to the follorwin aaddl SHK.S Architects, P,S., Inc. 1050 N 38th Street Seattle WA 98103 Attn: ,'\dan1 IHlutscllr•eidcr. Principal § 12.6' Entire Agreement; Modification, `This A2reerttent, to ;ether with attachments ttr addenda, represents the entire and integrated Agreement. between the Owner and the A and supersedes all pr'i€°tr negotiations, representations, or a reente,nts written or oral. No .amendment or motlifrcatiost of this rAgreement shall be of any 'force or effect unless and signed by the parties. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect supersedes all prior negotiations, representations or agreements, either wrl.tten or oral, This Agreement may amended only .by '<aitten instrutttent signed by both the Owner and Architect. § 13,2 This prised of the f©'llem°irr,g documents identified below: .1 AIA Document B 10_I151-2017_ Standard Abbrcviatt.d Torm of Agreement Between owner and Architect .2 ALA Document 1 203`r'"1-'O13, Building information Modelingand f i ital Data Ei h indicated below (insert the elate a l6rr� ?fl„ -"Pd t3 uric ar7n1I ctP rr atatr> llt ,s ra a°r e at tst. dated as orhorat€tcf into this Agreement, including r'rr b cvfral,l�t, ! d 01i11 t( Exhibit SI-IICS Arehifectti Fee Proposal. dated September24, 201 .4 Other cloctrrnents: (/J, 1 0Bla5N1 c/000Frr rf. • Report from Wagner Architects • Phase 1 and 2 Environmental Site Assessments • Geotech report AIA Document B1041M14 — 2017, Copyright t@ 1974, 1978, 1987. 1997, 2007 and 2017 by The American Institute ©-,Architects. All rights reserved. WARNING: This ALA"' Document is protected by U,S. Copyright Law and International Treaties: Unauthorized reproduction or distribution of this AIA"' Docurnent, or any 19 portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maxsnnnm extent possible under the law. This document was produced by AIA software at 20.41:44 ore 09125/2018 under Order No,2264341377 which expires on 08l3012019,'and is not for resale, User Notes: (1197888820) 63 Init. 64 ▪ Building Condition Assessments • As -built documents from building owners i11 Sr�rl1l�ater Pollution Prevention Plan S\ PP inforn • fisting building drawings for existing CoT Public Works buildings t l°operty P George Long and Minkler Shops Program Information niplo}gee eounts (Division/Group breakdown, tllatl°ixt, ecfttfpttletlt, f7eer (quanti'ty, size), future staff t projcetions ▪ Space needs assessments Sustainability goals,frequirenlents • Sound transit easement • Century prink easement • Shoreline setback memo r1 a o1"tire day and year first itten above, OWNER (Signature ARCHITECT (Printed name and laIea) (T t`t l d rta fne, Title, and 1 Cense nun. AIA Document U1041.m ®'2017. Copyright n 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rryhts reserved. WARNING; This AIA, Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this, AIA``° Document, or any 20 portion or it, may result hi severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 20:41A4 on 09,25!2015 under Order No.2204341377 which expires on 08/30/2019, and is not for resale. User Notes: (1197885820) Fee Proposal Project Name Date Submitted EXHIBIT A CITY OF TUKWILA PUBLIC WORKS September 24, 2018 SHKSARCHITECTS Revision Number: PROJECT UNDERSTANDING The overall scope of service includes master planning and programming for the City of Tukwila Public Works Facility, SCOPE OF SERVICES & DELIVERABLES 1 Master Planning and Programming • Kickoff meeting with City of Tukwila Public Works and ShielslObletz Johnsen (SOJ) to establish scope and purpose of the facility • Review existing site and program information and background documentation • Conduct up to (16) meetings with the Public Works Owner Team • Conduct up to (2) site visits to the future Public Works Facility site • Wetland and ordinary' high water mark delineation, including sketch and wrrtten report • Conduct up to (12) programming meetings with the Group Leaders • Conduct up to (2) site visits/observational tours of existing public works facilities • Prepare a program document to include up to (6) public works divisions • Prepare (3) preliminary concept test -to -fit diagrams, including phasing and cost plan • Prepare (1) preferred test -to -fit diagram, including phasing and cost plan • Prepare a Draft Master Plan Report for Owner review • Prepare a Final Master Plan Report for Owner review 2. Building Condition Assessment • Review existing building condition assessments and available information • Update building condition assessment and evaluate Heiser Building for renovation potential • Evaluation to include: seismic, mechanical, electrical, civil, envelope, landscape • Evaluate code required upgrades based on potential scope of work MAXIMUM ALLOWABLE CONSTRUCTION COST (MACC) The anticipated maximum allowable construction cost (MACC) for the project is unknown and will be determined as a part of this study. FEE For Master Planning and Programming services, we propose to consult on an hourly basis up to an estimated maximum of $297„929, We will request your authorization should additional services be needed beyond this amount, unspent time will not be billed.. Following Master Planning and Programming services, we will p on the established MACC, are fee proposal for design services based 65 ADDITIONAL SERVICES The following additional services may be selected and included with the Fee markup. SHKSARCHITECTS ed above. Costs below include Shoebox Energy Modeling (Hargis Engineers, Inc,) $19,800 Development of prototypical building models, Includes establishing a baseline building energy models and analysis of alternative envelope and energy systems. These models will analyze three envelope, HVAC and lighting systems alternates which will be translated into a summary of the energy consumptions and cost results for each alternate. Traffic Impact Analysis and Design Support (Heffron Transportation) $44,770 Conduct a' Traffic Impact Analysis including evaluation of existing site characteristics, transportation impacts, trip generation, and parking impacts. In addition, on -call design support may be provided to assist in evaluation of site entrances, exits, internal circulation and traffic control. RATES Hourly rates shall be used when a portion of the Architect's fee is to be charged on an hourly basis or if the Architect is requested to perform additional services. Rates are hourly, in accordance with the rates stated in Exhibit A, attached. The Architect shall receive prior authorization from the Owner prior to any additional services. SCHEDULE Pre Design 10/1/2018 through 3/15/2019 EXPENSES Expenses in addition to compensation for Master Planning and programming services include expenses incurred by the Architect directly related to the Project. Expense costs to be reimbursed by the Client may include but are not limited to the following; printing, courier fees, mileage, permit. fees, other fees, presentation materials, models, visualizations, and photography. The Architect shall seek prior authorization from the Owner for these expense costs. For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect plus i( Ten �a percent a 10 „ % of the expenses incurred. The estimated reimbursable expenses for this project are $9,468. This estimate is included in the fee listed above, 66 City of Tukwila Public Works Facility Master Plan Workplan 9t241201 `3 0 MASTER PL Item IPHAB„/FASK AND PROGRAMMING 0.1 : Administretion 'Consultations, can 0.2 Document Review Collect and review aysits j ate Visits VIS T fat ure site 'Visit .and observe existf 0,4 Ceatusultang w¢th Perini anc, dcna 0,0 !Meetings rfinevi Owners earn cra et nd C ng A.uthorib review zn w/ Client 'Programming rains". rrae, Monday prowess update rine 0.6 (Archktectural Design and Pro elop and organize Program 'RolmA ternase: (f nsurrtsTsai'e`rC;Iient ce zew.ra �n ra�tt,LErr_—..- 0,7 !Scheduling Flevlca arTr,S tapaaeie saFze€Sulirtq 0,8 !Conceptual Budget lLoordinete and review cost estEn-�"ate,. vn+tr erxle+ik of Life Cycle Cost diodlysis Plan Document !Archbtectural Services i Corns ltn t Ser Subtotal Consul 'Markup Miscellaneous Drreot t:xpenses :Total Consultants, Expenses, Markup FIC PM aFtl S hi KSARC T Tonal'; 48;: 72 1750 180,000 MASTER PLAN AND PROGRAMMING TOTAL S299.99 67 68 ity •f Tu ila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes October 1, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, James Booth, Vicky Carlsen, Leon Richardson, Eric Dreyer, Bruce Linton, Jay Wittwer, Henry Hash, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant; Erica Loynd, DLR Group CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Grant Acceptance: National Criminal History Improvement Staff is seeking Council approval of a grant acceptance agreement with the Washington State Patrol to accept grant funding in the amount of $70,405.84 for continuation of the Disposition Research Specialist position. This position corrects errors caused by incompatibilities with the SCORE facility record system, and the funding requires a 10% match of $7,040.58. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Justice Center Design Development Staff is seeking Council approval to proceed with the "Construction Documents" phase of the Justice Center project. The Design Development phase is now complete and the budget has been crosschecked and reconciled at the $68.5 million dollar budget previously approved by Council. Ms. Loynd, the lead architect on the project, reviewed the final design drawings with the Committee. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. C. Contract: Public Works Architect and Engineering Services for Public Safety Plan Staff is seeking Council approval of a contract with SHKS Architects in an amount not to exceed $365,000 for the design and programming of the Public Works facilities in the Public Safety Plan. The total amount includes a $65,000 contingency, so the contract itself is not to exceed $299,997. Programming and Master Planning is needed to identify current and future space needs and match functionality to existing spaces. Mr. Goldblatt stated that it is important for the Master Plan to be in place before moving forward. The Public Works project is different than a fire station or justice center because it is combining facilities as well as using existing buildings. The City needs more information in order to move forward. 69 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 70 COUNCIL AGENDA SYNOPSIS 10/08,/ 18 10/15/18 Prepare i ley RB RB TEYI No, 3.D. ITEM INFORMATION SPc \su R: RACHEL BIANCHI C]Ror;IN311rAG! ,Nt),\ D TL: 10/08/18 A contract for regulated building materials (hazmat) services associated with the Public Safety Plan Ord/new? DCT) The Council is being asked to approve a contract with NOV© Laboratory & Consulting Services for $64,740 for hazmat services associated with the Justice Center and existing Fire Station 54. These are necessary services associated with the demolition of buildings at the Justice Center site and investigation as to whether Fire Station 54 can be remodeled. The fee is included in the projects budgets. N1tg. E C:DN Comm E "i r,ris & InfrastructurcJTj 10/2/18 RECO I:ENDATIONS: SP }\sc>>t,✓.\i ii t. Mayor's Office UINN ( 0,1MI 'IIsI°o Unanimous Approval; Forward to Committee of the i 'hole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRE© Fund Source: Connrnents, MTG. DATE 0 RECORD OF C©UNCI. ACTION TG. DATE ATTACHMENTS 0/15'18 Informational Memorandum dated 9/25/18 Proposed Contra inutes from: the Finance Com, meeting of 10/2/18 71 72 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 25, 2018. SUBJECT: Regulated Building Materials Consulting Services Contract ISSUE The Council is being asked to execute a contract to provide Regulated Building Materials ("Hazmat") consulting services for the Public Safety Plan, BACKGROUND The City of Tukwila identified the need for Regulated Building Materials consulting services for the Tukwila Safety Plan, specifically the Justice Center and a review of the existing Fire Station 54. These services allow the project to identify and safely dispose of potentially hazardous materials in the existing buildings on the project site, in accordance with regulatory requirements. These services are needed before demolishing buildings associated with the Justice Center and to better understand the realities of a potential remodel of Fire Station 54, The City issued and advertised a Request for Proposals (RFP) inviting interested firms to submit a proposal to provide the necessary consulting services for the project. Five firms submitted proposals. The proposals were reviewed and evaluated by three reviewers against the scoring criteria in the RFP. Based on their qualifications and proposed fee estimate, NOVO Laboratory & Consulting Services, Inc. is the top -ranked firm and is recommended for selection. The City has confirmed that NOVO Laboratory & Consulting Services, Inc. is well qualified to conduct the work requested. Because the proposed fee is an estimate, and will vary based on actual conditions of the existing buildings, a 1 d% contingency has been added. While staff is requesting authority for the 10% contingency, the contract is for a not to exceed amount of $58,855, DISCUSSION NOVO Laboratory & Consulting Services, Inc. will execute the City's standard agreement for contract services to provide the services describes above, FISCAL IMPACT The cost estimate for the Regulated Building Materials consulting services is $64,740 and is included in the projects budgets. The total amount will be allocated as follows: Justice Center estimated fee Fire Station 54 (allowance) Contract Amount 47,855 ,000 58,855 Contingency (1 a% of above Total 5,885 64,740 73 INFORMATIONAL MEMO Page 2 RECOMMENDATION Council is being asked to approve the building controls assessment services contract for scope of work and associated fees described above and in Exhibit A and consider this item at the October 8 Committee of the Whole meeting and subsequent October 15 Regular Meeting. ATTACHMENTS Proposed contract 74 W 2©18 Info Memos\Hazmat Cons Memo.doc City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR REGULATED BUILDING MATERIALS CONSULTING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as 'the City", and NOVO Laboratory & Consulting Services, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Proiect Designation. The Consultant is retained by the City to perform regulated building materials consulting services in connection with the project titled Public Safety Plan, 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3, Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at the end December 2020. unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shallperform all services and provide all work product required pursuant to this Agreement no later than December 31, 2020, unless an extension of such time is granted in writing by the City. 4, Payment. The Consultant shall be paid by the City for completed work and for services rendered under this °Agreement as follows:, A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" within the proposal attached hereto, provided that the total amount of payment to the Consultant shall not exceed $58,855 including the proposed $47,855 : for work associated with the Justice Center and an allowance of $11,000 for the Fire Station 54 project, without express written modification of the Agreement signed by the City. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City, D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work, E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request, 75 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not, The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims„ injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1, Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. A rrevised : 1-2013 Page 2 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000 000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B, Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it, C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII, D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice, F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City.. g, Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised 1.2013 Page 3 77 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver, Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14, Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila, In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington, The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court, 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: NOVO Laboratory & Consulting Services, Inc. Attn: Richard Carlson 138 SW 154'n Street Burien, WA 98166 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 78evised : 1-2O13 Page 4 DATED this day of , 20 CITY OF TUK 'ILA CONSULTANT By: Allan Ekberg, Mayor Attest/Authenticated: Printed Name: Title:. Approved as to For City Clerk, Christy ©"Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 79 80 Laboratory & Consulting Services, Inc. CITY OF TUKWILA Regulated Building Materials Consulting Services for TUKWILA JUSTICE CENTER Request for Proposal NOVO Laboratory Consulting Services, Inc. Prepared For: City of Tukwila. 6200 Southcenter Boulevard Tukwila, Washington 98188 In Care of: Shiels ©bletz Johnsen, 1nc. Mr. Ethan Bernau September 21, 2018 81 Table of Contents STATEMENT OF QUA L F'CATIONS EXECUTIVE SUMMARY COMPANY PROFILE PROJECT APPROACH TEAM EXPIERIENCE AND TEAM ORGANIZATION AVAILABILITY AND CAPACITY PRICING REFERENCES 82 Executive Summary NOVO Laboratory and Consulting Services, Inc. (NOVO) provides cost-effective. technically sound solutions for our clients regulated building materials management concerns. We offer our clients comprehensive integrated services, extensive technical expertise. and a long-standing reputation for excellence. NOVO is a privately owned and operated certified Washington State Women's Business Enterprise (WBE. #W2F9219793) company., Our regional knowledge and experience ensures that our clients receive timely, cost-effective solutions to their environmental, health and safety needs. NOVO's professional consultants have extensive experience in conducting asbestos. heavy metals (arsenic, lead, and mercury), PCBs, silica. mold, USTs and contaminated soil surveys (hazardous materials). designing hazardous materials abatement projects, preparing technical specifications, investigating environmental releases. complying with regulatory statues. obtaining regulatory approval, performing reinediation oversight, and working with multi- disciplinary teams on complex projects where hazardous materials are involved. NOVO personnel have a proven track record with public and private sector clients and their environmental concerns. Our mission is to enhance the value of our clients' operations and projects by providing cost effective, technically sound solutions to their environmental, health and safety issues and concerns. We have been successful at this because our stag` is diverse and experienced in a number of technical areas. NOVO staff takes the time to understand the client, their needs, and the individual requirements of the projects. QUALT)l'Y CONTROL Our commitment to technical excellence is demonstrated in our many internal publications providing standard operating procedures and protocols. NOVO's quality control program was designed to foster continuous improvement in the services we provide. Our Quality Management Plan describes NOVO's quality policies and requirements, as well as procedures for measuring conformance to them. The plan is updated periodically to reflect changes in our business practices and client needs. Quality is an integral part of our strategic plan; our Quality Management Program is designed to help us accomplish our mission. Employees are required to attend training classes mandated by regulations (e.g., OSHA and EPA -required courses), and NOVO supports training required to maintain certifications such as AL-IERA Building Inspector and. Project Designer. In addition, NOVO conducts annual training for consulting staff in a variety of subjects, including safety, indoor environmental quality (IEQ) procedures. NOVO's staff is encouraged to present technical papers at conferences and to author timely articles on topics of interest to our clients. C: IISERS\RICHARDCAR1SOM ROP30, X1C'Gy.A"SULTINCtPRC?Pd S GS I l4 ! li 1F fl KWIe RI P'NO6r0 PROPOSALS!TYOF TL`K4GILA RFP,DOC 83 Company Profile NOVO was founded in May of 2006. Our office is located at 138 S.W. 1.50 Street, Suite B, in Burien, Washington. Our phone number is 206.244.1060. Mr. Richard Carlson will serve as the Project Manager for the City Of Tukwila Justice Center Project. Mr. Carlson's contact info is as follows:: Cell Phone: 206.851.4922 E-mail: rich@novolc.com After more than 30 combined years working in the local regulated materials consulting industry much of that time with larger nation-wide firms, NOVO's principals Ms. Crystal Wright (President), and Mr. Richard Carlson, (Consulting Services Manager) felt that the hands-on and client first method of consulting originally taught to us by our mentors was being lost, particularly as we moved up the ladder within these organizations and other demands were placed upon our positions. NOVO has retained many of our long standing clients including, Seattle Public Schools, Highline School District, Mukilteo School District, Bainbridge Island School District and The City of Seattle. In addition, we have provided sub -consulting services to several local environmental consulting firms reflecting the respect and trust NOVO has earned among our peers within the industry. Our experienced stag possesses a thorough understanding of current regulatory and business climates. By having an in-house asbestos laboratory that is well known for its quality, we have the ability to obtain very quick results, which allows for adjustment in the field thereby providing better service to the client for asbestos related work, NOVO has six (6) employees in Burien, Washington. We can respond to complex issues and projects quickly and ensure the right personnel are used for every project. c cnmH ed experience of onr staff l t stir over 9( ye'ars. C.1uSER5\R1C F-YARTX ARL1©V DR©'PBO \ Cn\.Sl `LTT P1 OPOS4LS 20 d 711C/ MT OF T UKWI AIRFP§NOI 0 PROPQSAL..CmTY TU'KWILA RFP, DOC 84 NOV© ORGANIZATION CHART Richard Carlson Vice President, Consulting Services Manager AHERA Building .Inspector AHERA Project Designer Jason Carlson AHERA Building Inspector Asbestos Project Monitor Jill. Strode AHERA Building Inspector Asbestos Project Monitor Christina Whitaker AHERA Building Inspector Asbestos Project Monitor Tuesday Kelly AHERA Building Inspector Asbestos Project Monitor Company Profile Crystal Wright President, Laboratory Director Senior Review 19RRSR1CHARDCARLSPL' OROPBOYACC)+:5'ULTINGTR©POVLS120184, _CITY C"'TYOF T('KWILa RFP.DOC 85 Project Approach NOVO's AI-IERA-certified Building Inspectors would perform the fieldwork and prepare the reports. Mr. Richard L. Carlson, Vice President of Operations, would manage the project, prepare the abatement cost estimate and review the documents. NOVA personnel will perform the following: Regulated Materials Investigation Review existing sampling conducted by the Seattle Public Schools (SPS) and NOVO for materials previously sampled. Conduct a walkthrough inspection of the facility to identify friable and nonfriabie suspect ACM that are visually apparent at the time of our assessment, Collect and analyze bulk material samples of suspect asbestos -containing building materials identified within the proposed project area, Sample collection would be based on the Asbestos Hazard Emergency Response Act (AHERA) sampling protocol. Submit bulk samples to an accredited laboratory for analysis by Polarized. Light Microscopy (PLM) using the United States Environmental. Protection Agency's (USEPA's) recommended method (EPAI600R-93/116 (July 1993)). Bulk sampling results are presented as estimated percentages of asbestos (visual estimates by volume) by type (e.g., amosite, chrysotile), as well as types of non -asbestos fibrous materials identified. Collect representative bulk lead paint chip samples from common building components for analysis. Samples would be analyzed utilizing inductively coupled argon plasma spectrometry (EPA 7420 Method). Conduct metals sampling as a screening measure for eight EPA Resource Conservation and Recovery Act (RCRA) metals potentially associated with masonry mortar throughout the subject property. Prepare and submit one electronic version (pdf file via electronic mail) of the written report detailing the findings of our investigation to SPS. Project Design Services Provide a preliminary opinion of cost associated with the abatement and handling of regulated building materials impacted by each project with updated cost estimates required construction document deliverable milestones. Prepare professional project design documents for the project to be included within the Project Manual prepared by the Architect including; performance oriented technical specifications, and drawings for the removal, disposal, and/or handling of regulated building materials as required by the planned renovations. We are planning on preparing up to four (4) specification sections: ill 11 10-Summary of Regulated Materials Work including a "good faith" inspection Letter, 022 28 00 Asbestos Abatement, 02 28 10 Heavy Metal Related Activities, and 02 28 20 — PCB Related Activities. Based on the current scope of work we are planning on preparing one (1) abatement drawing addressing the regulated. building materials scope required by the project. C v`SEI IRICHARDCARLSOA iDROP/30X (O \S€If TT C, PROPOS,4LY O184 l d (d7 ' OF LICK? 4 4A F. 'OM PROPOSAL_CITY O TL:KWIL 4 RfP,DOC 86 Project Approach Review of the complete project manual and drawings to ensure necessary references and coordination language is place with respect to the potential for impacting and/or working adjacent to regulated building materials. Attendance al design meetings with the project team, pre -bid walk through meetings, pre- construction meetings, and weekly progress meetings during the abatement portions of the project as needed. Provide addenda/clarification as required. Construction Administration Services Full time on -site monitoring during abatement activity associated with each school included in the scope of work including the collection and analysis of asbestos air samples (Phase Contrast Microscopy - N'IOSH Method 7400) within the work area and adjacent occupied areas. PCM analysis will be performed on site by the NOVO technician. Daily verification and documentation of abatement quantities removed to ensure accurate comparison with quantities listed in section 01 11 10 of the project manual. Pre -abatement air sampling to establish airborne fiber concentrations within the building prior to starting abatement work.. Final visual clearance inspection, and air clearance sampling of abated areas, as required by WAC 296-62-07709. Final walkthrough of each work area to verify that identified asbestos -containing materials intended for removal have been removed by the contractor, Perform final clearance inspection of abated areas and conduct air sampling per WAC 296- 62-07709. Provide project management for resolution of regulated building rnaterials issues during the construction process. Review Contractor's pre job, weekly, and post -job submittal documents. Provide Record of Asbestos Abatement Project forms for each area where ACM has been removed, repaired. encapsulated, or otherwise affected by the project. Completed fonrns will be submitted to the District asbestos Program Manager and Project Manager within ten (10) days of receipt of clearance of air monitoring results. Submit a final close-out report including observations, laboratory data and contractor submittals. OPO 1.1GOrN'S S 5 PISa1 kB� _( i 1'OF TUKWTLv41R'FPINOt'O PROPOSAL CITY OF 87 Team Experience and Team Organization EXERIENCE AND TEAM PERSONNEL Mr. Richard L. Carlson — Project Manager, Peer Review and Quality Control. Mr, Carlson has more than thirty (30) years of experience in occupational health and safety consulting and has managed a staff of up to seventeen (17) professional consultants providing regulated building materials consulting services for numerous public and private -sector clients. He currently manages the day-to-day operations of the consulting services group of NOVO and will serve as the full time Project Manager for the City of Tukwila Justice Center project. In. addition, Mr. Carlson will perform the AHERA building inspection with the assistance of an. additional NOVO AHERA building inspector, perform all project design development associated with preparation of the bidding documents, and provide construction administration services with the assistance of a NOVO on -site field technician. Mr. Carlson specializes in providing turnkey project management of small to large scale projects involving the remediation and management of regulated building materials in association with major renovation, maintenance and demolition operations. These projects typically involve the development and management of the survey protocol for initial site assessments, preparation of professional work specifications and bidding documents, cost estimating, project scheduling and tracking, senior technical review and quality assurance/quality control (QA/QC), negotiation with regulators, and client communication. Mr. Carlson has extensive construction -related experience within public works, and private commercial projects. 1-le has a thorough knowledge of local, state, and federal regulations regarding regulated building materials,, and the design development process and has successfully worked with design team members including architects, mechanical, electrical, and other trade consulting engineers to minimize the potential impact of regulated materials matters on projects via alternate construction routes, abatement methodology, and effectively incorporating regulated building materials management into the overall construction process. Professional Registrations/Certifications EPA AHERA Certified Asbestos Building Inspector, (No. 163397, 9/20/18) EPA AHERA Certified Project Designer, (No. 160680, 1 / 12/ 18) NIOSI-1 582 Course, "Sampling and Evaluating Airborne Asbestos Dust" EPA Model Accredited Lead Inspector Ms. Crystal Wright - Laboratory Director Ms. Wright has more than twenty eight (28) years of experience in laboratory services and occupational health and safety consulting. She specializes in microscopical analysis for asbestos, dust particles, spores and pollen. Develops and implements quality control programs. Oversight of compliance with internal laboratory quality control programs. Performs analyst training, and client consultation. Coordinates laboratory work flow, and performs routine analysis of air and bulk samples for asbestos. C +USERSRICHARDCARL10MDROP'BO TUKWJL4 RFP.DOC ULT(NGTROP0S, ©FTUK14/L41RhPlN0 VOPROP L CITV0 88 Team Experience and Team Organization Ms. Wright has served as laboratory director for three separate firms during her career including developing and implementing initial start-up protocols and procedures associated with establishing laboratory services divisions within two of these firms. In addition to her laboratory background. Ms. Wright has conducted on -site project monitoring and management services associated with asbestos abatement projects, conducted asbestos -containing building material assessments, and provided training as part of Washington State Certified Asbestos Worker and Supervisor courses. Ms. Wright will perform all hulk analysis of suspect asbestos containing building materials and oversee all other applicable laboratory analysis associated with the City of Tukwila Justice Center project. In addition, Ms. Wright will provide peer review of project deliverables. Professional. Registrations/Certifications Microscopical Identification of Sulk Asbestos EPA AHERA Certified Asbestos Building Inspector, (No. 164542, 10/12118) NIOSI-1 582 Course, "`Sampling and Evaluating Airborne Asbestos Dust" Lead -Containing Paint Awareness Seminar — HAZCON, Inc., Seattle, Washington Indoor Air Quality: Microscopy of Fungal Spores and Pollen, McCrone Research Institute, Chicago, Illinois Jill Strode - AHERA Building Inspector, Asbestos Project Monitor Ms. Strode has more than fourteen (14) years of experience in providing on -site project monitoring and management services. She has a thorough working knowledge of knowledge of local, state, and federal regulations regarding asbestos -containing building materials. Her recent project experience includes AHERA building inspection and abatement monitoring services for the complete demolition and abatement of the former Wing Luke Elementary School in Seattle, Washington completed in August of 2018. In addition, Ms. Strode has conducted surveys for asbestos -containing building materials prior to property transactions, building renovation, demolition and operations and maintenance activity. Professional Registrations/Certifications EPA AHERA Certified Asbestos Building Inspector, (No. 166766. 11/2/18) NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust" Christina Whitaker — AHERA Building Inspector, Asbestos Project Monitor Ms. Whitaker has more than fifteen (15) years of experience in providing on -site project monitoring and management services and conducting regulated building materials assessments. She has a thorough working knowledge of knowledge oflocal, state, and federal regulations regarding asbestos -containing building materials. Her recent project experience includes abatement monitoring services in association with the 2018.Seismic Improvements project at Eckstein Middle School in Seattle, Washington. C.:1 USERS TUKWIL.A IAICA RLSOr1IDROP110X1CONSd, TVG 'P., DOC CITY OF Tt AkRPPWO `0 PROPOS4 CI ' ' OE 89 Team Experience and Team Organization In addition, Ms. Whitaker has conducted surveys for asbestos -containing building materials prior to property transactions, building renovation, demolition and operations and maintenance activity. Professional Registrations/Certifications EPA AH ERA Certified Asbestos Building Inspector, (No. 154241, 5/30/18) NIOSH 582 Course, "Sampling and Evaluating Airborne Asbestos Dust" C.IiiSER5RICFIARDCC4RLSOMDR©PI0(ONSU1TI4\GIPROPOS,4b512O1819/1/_CITY OFTL'KOP©SdL,....0 TUKPVI 4 RFP,DOC 90 Availability and Capacity The proposed four (4) person NOVO team will be available to provide continued consulting services from our Burien, Washington office in association with the project. Mr, Richard Carlson will be the main point of contact for the project and will manage two (2) AJ-IERA building inspectors and abatement project monitors in association with the project. Ms. Crystal Wright will perform the bulk asbestos analysis in our in-house laboratory and provide peer review of project documentation. Mr. Carlson will provide the senior review of all project documentation and deliverables. NOVO has provided full service consulting services for numerous local school districts, municipalities, and private developers and has successfully managed multiple large scale, multi phased projects being conducted concurrently. . 1lSLRSWC HARDC4RLSOMDROPl3fl t''Gf1,V.5L"I:TFhC tPR'CDPOSAIS201,rF8Fa`f CITY OF TUKf4V7LA RFP VOI=O PROPOSAL CITY OF TUKWILA RFP.DOC 91 EXHIBIT A Task 1 — Investigation and Cost Estimating Services 1 ERA Buildin Ins. ector Report 1peveloprent Draitin Reimbursab 20 Asbestos Bulk Samples (Rush 21 Lead Bulk Samples (Rush) Miscellaneous Costs (reimbursables, disposables, 22 .hotoc©pying, equipment, etc.) Sub Total Task 2 blot -to -Exceed Fee Cr USERS°tRICHARDCARLSOMDRO,PB'O.Y1CONSUL'TING PROPOS4LS1 TUKWILA RFP. DOC Pricing 95 $1,520 $230 $115 $115 $7,500 $750 $500 25 ea.i $2.0 $500 5 ea, I $20 I $100 ITYOFT1&`I1AlR. O0OPROPOSAL :'ti"YOF 92 Pricing *ern Task 3 Construction Observation and. Monitoring Services. Note; This portion of the proposal shalt be based on a six (6) week. labatement schedule consisting of thirty (30) separate eight (8) hour shifts Task 23 AHERA Building Inspector 24 AHERA Proiect Desi On Site Project Monitor (Note; NOVO anticipates that this task can likely be performed with periodic on site monitoring rather than a full time on site representative, this will significantly reduce 25 the fee associated with this line item 240 s $75 Tota 0 8,000 26 Report Developme 27 2 �g. Administrative Suppo. 29 Project l rlanagement 0 Peer Review Reirnbursables 2 Asbestos Bulk Samples (Rush ad Bulk Sample Rush) 8 hrs, a 95 760 Q Asbestos -in -Air Samples (Note; cost included 3 within NOVO on -site hourly monitor rate) lvliscellaneous Costs (rein bursables, disposables. 4 phot©copying, equipniet. etc Sub -Total Task 3 - Construction Observation and Monitoring Sers ices ea. e a. 20 20 0 22,96 00 00 0 25 Sub -Total Task I - nv igation and Cost Estimating Se s 5,99 Sub -Total Task 2 - Design Period Services 8,895 Total Estimated Fee (Tasks 1, 2, and 3) 547,855 C:IUSEk4!RLC KA RLtC.f L OM WK. WIL 4 RF`P. DOC RC 'ti. LS4 O(8l d dCP Y0F JL4 F. 017OPROPOSAL I YOF 93 References Project: Wing Luke Elementary School Client: Seattle School District Address: 3701 S. Kenyon Street Seattle, Washington 98118 Project Representative: Mr. Mike Skutack Telephone Number: Office: 206.252.0669 e-mail: mskutack@seattleschools.org Project: Mercer Arena Deconstruction Project Client: Seattle Opera Address: 1020 .John. Street Seattle, Washington 98109 Project Representative: Mr.. Mike Tihista Telephone Number: Office: 206.396.9059 e-mail: miket@pcnw.net Project: King County Children and Family Justice Center Client: Howard S. Wright (for King County) Address: 415 First Avenue N. Suite 400 Seattle, Washington 98109 Project Representative: Mr. Hans Hansen Telephone Number: Office: 206.447a7527 e-mail: hansenh@hswc.com CV5ERSIR1C11.4R1X""rThf50MDROPBOXCONSULTINGIPROPO ?d 51201 iC OF TUKWLA /hRPPMVO PRoPot41„__.cm OF TUKWIL4 RFP.DOC 94 RFP Regulated Building Materials Assessment Tukwila Justice Center PROPOSAL CERTIFICATION FORM TO: Ethan Bernau. Project Manager, SC)1 The undersigned provider hereby certifies as follows: 1. That he/she has read the City of Tukwila Request f rr Proposal and the following Addenda and to the best of his/her knowledge has complied with the mandatory requirements stated herein: Addenda Number Issue Date No. 1 September 1.9,2018 That he/she has had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked,: they have been answered by the City of Tukwila.. That the proposer's response is valid for 90 days. Dated at 12:34 a.nai, this 20th of September, 2018. (Signature) (Title) Vice President (Print Name) (Email Address) Richard Carlson rich(a)novolc.com (Company Name) (Telephone Number) NOVO Laboratory Consultin Serv"tees 206.244.1060 (Address) (Fax Number) 138 SW 154th Street 206.244.I063 (City) (l B1 Number) Burien 606-619-374 (State) (Zip) Washington 98166 95 96 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes October 2, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Rachel Bianchi, Vicky Carlsen, Cindy Wilkins, Wynetta Bivens, Gail Labanara, Bruce Linton, Leon Richardson, Laure(Humphrey Guest: Ethan Bernau, Shiels Obletz Johnsen CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. . PRESENTATIONS 11. BUSINESS AGENDA Contract: Hazardous Material Abatement for Public Safety Plan Staff is seeking Council approval of a contract with NOVO Laboratory & Consulting Services Inc. in the amount of $64,740 to provide Regulated Building Materials (Hazmat) services for the Justice Center and existing Fire Station 54. These services allow the project to identify and dispose of potentially hazardous materials in the existing building, which is needed before demolishing buildings on the Justice Center site and to better understand the realities of rehabilitating Fire Station 54. Fees associated with the Justice Center are $47,855, and the allowance for Station 54 is $11,000. Councilrnember Kruller stated she supported the costs associated with the Justice Center, but not with Fire Station 54 as she does not want any money spent on it. Councilmembers Quinn and Robertson expressed support for both to be included in the scope of work since the Council will be presented with cost options associated with rehabilitating Station 54. DIVIDED RECOMMENDATION WITH QUINN AND ROBERSTON IN FAVOR, KRULLER OPPOSED. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. B. Resolution: Cancelling Abandoned or Unclaimed Property Staff is seeking Council approval of the annual resolution that would declare the cancellation of abandoned or unclaimed property that is owed to individuals or business owners in time for reporting to the Washington State Department of Revenue Unclaimed Property Section by November 1, 2018. This year's report includes the cancellation of outstanding General Fund claims in the total amount of $5,227.73. Since the resolution was prepared for Committee, two checks have been claimed, so staff will prepare an amendment prior to final adoption. UNANIMOUS APPROVAL PENDING AMENDMENT. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. 97 98 COUNCIL AGENDA SYNOPSIS °n'?b1,in i11' 10/8/18 RB ITEM INFORMATION ITEM NO. 3.E. STAFF FF SI't )F: RACHEL BIANCHI Consensus to move forward to the Construction Documents" phase of the Public Safety Plan for the Justice Center. SI.?NI,AL \l(' 1Z.t'.gUlmiorr 1 tt Date Council consensus is being requested to approve moving the Justice Center to the next phase of design, Construction Documents. `1'tax a c5lt3tr;astructure. . D;1"1'1 : 10J./ 18 CD I Art l ,(J1fl1fl lice (..,r)mm, �I Public [ Plannu HOUGARDY RECOMMENDATIONS: SPov;i.)R/lr.'ll\,. Mayor's Office tirrI ', Unanimous Approval; Forward to Committee of the Whole for consensus 1:yI\I'1:\I)I.I.� Fund Source: Comments: MTG. DATE 10/8/18 COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OF COUNC ACTION ATTACHMENTS Justice Center Design Development Presen BNBuilders Estimate Comparison Justice Center Budget Lion 100 TO: FROM: CC: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL EMORANDUM Public Safety Committee Rachel Bianchi, Deputy City Administrator Mayor Ekberg DATE: September 24, 2018 SUBJECT: Justice Center Design Development ISSUE The City has completed Design Development of the Justice Center, The end of Design Development provides the owner with a more refined budget number for the project based on a more detailed design. After significant Council review and deliberation, the budget for the Justice Center was increased to $68.5 million, largely due to cost escalation and market conditions. The Schematic Design estimate confirmed this budget. The Design Development estimate further confirms this budget, BACKGROUND The Justice Center will hold the City's Police Department, Municipal Court and Emergency Operations Center. It will provide a seismically safe, efficient facility for City staff and better access to key City services for the public. Stakeholders from the Police Department, Court and EOC have been directly involved in the planning and design of the facility, which features the following: • Conference center area allows for flexible use by City staff and the community that morphs into the Emergency Operations Center during an activation; this maximizes the use of key space. • Modern Court facilities, including necessary private meeting rooms, holding area, and probation spaces. • Critical police functions addressed, including records area, evidence, training facilities and team areas to facilitate teamwork, • HUB area that creates a joint staff room area for co-worker collaboration, • Planned areas for future expansion (second court room when needed, additional office space for the Police Department). The building as currently designed totals approximately 47,200 square feet. Similar to the process with the fire stations, once Design Development was finished, DLR Group's cost estimator, Roen, and the General Contractor/Construction Manager (GC/CM) firm, BNBuilders (BNB), developed cost estimates for the Justice Center independently of each other, Both initial cost estimates came within less of one percent of each other and the two organizations have reconciled to the same estimated construction costs as the Schematic Design number, that stays within the approved $68.5 million total project budget. The ability to have a GC/CM on board early and throughout the Schematic Design and Design Development phases directly led to this successful cost estimate reconciliation. Although the design advanced significantly from Schematic Design to Design Development, the overall cost estimates and budget remained on target with minimal adjustments. These included: 101 INFORMATIONAL MEMO Page 2 • Construction costs decreased slightly, from $38„738,678 to $38,727,363, Additional detail can be found in the BNBuilders Estimate Comparison attached. • Project Management services increased from $1,594,000 to $1,815,875 due to an increase in Construction Management fee allocation, as well as additional consultant fees for legal and other professional services. • Land Acquisition decreased from $14,133,295 to $14,052,253 as a result of closed transaction prices while Contingency for Land Acquisition increased from $1,250,000 to $1,550,000 due to business assistance, • Overall project contingencies decreased from $5,757,731 to $5,328,213 to fund the adjustments listed above. RECOMMENDATION Staff is seeking committee approval to forward this issue to the October 8, 2018 Committee of the Whole meeting with a recommendation that the City continue into the Construction. Documents phase for the Justice Center. Despite the budget challenges, the need for a modern, Justice Center remains very real, for the broader community and for the staff that work in these facilities. The Council will continue to have decision points in the future that provide "off ramps" if so desired. ATTACHMENT -Justice Center Design Development Presentation -BNBuilders Estimate Comparison -Justice Center Budget 102 TUKWILA JUSTICE CENTER TUKWILA JUSTICE CENTER I landsca e site plan QUANTITY: '44 LARGE TREES MEDIUM TREES SMALLTREES 7-77:a74. SHRUB/GROUNDCOVER AREA STORMWATER DETENTION AREA LAWN AREA CONCRETE AREA ASPHALT AREA SITE FURNISHINGS LAWN AREA WOOD STAGE ART POLES SHRUB/GROUNDCOVER AREA CONCRETE PAVEMENT CONCRETE AND WOOD FURNISHINGS PARKING: MAIN LOT: 21 POLICE (LARGER STALLS) 52 STANDARD (34 STAFF, 18 VISITOR) 32 COMPACT NORTH LOT: 6 ADA 59 STANDARD 25 COMPACT TOTALS: 10 ADA 21 POLICE 111 STANDARD 57 COMPACT GRAND TOTAL: 199 STALLS BIOFILTRATION AREA ASPHALT PAVEMENT Trlftrlifm SWIFTCOMPANY 01 JULY 27, 2018 O O) LEVEL 1 AREA Police EOC Courts Shared Spaces Building Support 13,532 2,047 9,685 5,866 1,015 Total 32,145 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF LEVEL 2 AREA Police EOC Courts Shared Spaces Building Support 15,266 656 Total 15,922 GSF TOTAL FACILITY GROSS SF AREA Police 28,798 EOC 2,047 Courts 9,685 Shared Spaces 5,866 Building Support 1,671 Total 48,067 GSF O CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS Project Category A/E Services (both design & CA) Permits/Fees Estimate 3,500,000 700,000 Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs (incl bond) PM Services (incl other prof svcs) Contingency (incl Construction & Proj) Contingency for Site Contamination (soils, hazmat) SUBTOTAL Land Acquisition Contingency for Land Acquisition TOTAL ustme Center � E N DEVELOPMEBUDGET ESTIMATE (S Project Category A/E Services (both design & CA) Permits/Fees Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs (incl bond) PM Services (incl other prof svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils, hazmat) SUBTOTAL Land Acquisition Contingency for Land Acquisition 38, 738, 678 2,112, 639 1,594,000 5,757,731 750,000 53,153,048 14,133,295 1,250,000 68,536,343 Estimate 3,500,000 700,000 38,727,363 2,112, 639 1,815,875 5,328,213 750,000 52,934,090 14,052,253 1,550,000 TOTAL 68,536,343 • COUNCIL CONSENSUS TO PROCEED • CONSTRUCTION DOCUMENTS • TARGET VALUE COORDINATION WITH GCCM • CITY LAND USE AND PERMITTING PROCESS • EARLY CONSTRUCTION PACKAGES FOR GCCM • CONSTRUCTION START APRIL 1 BNBuilders PROJECT: JUSTICE CENTER OWNER: CITY OF TUKWILA ARCHITECT: DLR GROUP Building Systei reakdown A10 - Foundations A20 - Basement Construction B10 - Superstructure B20 - Exterior Enclosure B30 - Roofing C10 - Interior Construction C20 - Stairs C30 - Interior Finishes D10 - Conveying D20 - Plumbing D30 - HVAC D40 - Fire Protection D50 - Electrical E10 - Equipment E20 - Furnishings F10 - Special Construction F20 - Selective Building Demo G10 - Site Preparation G20 - Site Improvements G30 - Site Mech Utilities G40 - Site Elec Utilities G90 - Other Site Construction Direct Construction Costs (DCC) Design / Estimating Contingency Escalation Negotiated Support Services Trade Package Bonds (See Sub Plan) MACC Contingency (%-DCC + Des + Esc + TP) Maximum Allowable Construction Cost (MACC) Contractors Fee (% of MACC Bid %) Specified General Conditions Specified General Conditions Specified General Conditions GC/CM Performance & Payment Bond BNB Insurances B&O Taxes Preconstruction Services Total Contract Costs (TCC) Washington State Sales Tax Guaranteed Maximum Price (GMP) $ per GSF / Component GSF SD ESTIMATE (RECONCILED 4/26/18) Total Project Cost RECONCILED - WITH BOL ESTIMATE TYPE: DD ISSUE DATE: 9/25/2018 DD ESTIMATE (RECONCILED w/BOL 9/25/18) Total Project Cost 31,750 $ 34.71 0 $ $ 47,2001 $ 38.08 $ 37.74 $ 1,797,562 25,148 $ 102.95 $ 54.35 $ 2,588,884 31,750 l $ 32.91 ! $ 21.94 $ 1,044,898 47,200 $ 52.21 $ 51.74 $ 2,464,197 47,2001 $ 1.68 $ 1.67 $ 79,466 47,200 $ 24.42 $ 24.20 $ 1,152,633 47,200', $ 2.12 $ 2.10 $ 100,000 47,200 $ 15.33 $ 15.19 $ 723,470 47,200 $ 51.60 $ 51.13 $ 2,435,520 47,200 $ 5.52 $ 5.47 $ 260,362 47,200 $ 49.42 $ 48.98 $ 2,332,689 47,200 $ 16.50 $ 16.35 $ 778,674 47,200 $ 8.81 $ 8.73 $ 416,038 1,102,069 32,150' $ 36.50 0 $ - 47,630 $ 40.08 25,875 $ 97.74 37,1951 $ 29.05 47,630 $ 52.49 47,630 $ 2.74 47,630, $ 20.21 47,630 $ 2.31 $ 47,630 $ 15.88 $ 47,630 $ 44.98 $ 47,630 $ 6.38 $ 47,630 $ 57.13 $ 47,630 $ 27.91 $ 47,630 $ 12.19 $ 24.64 1,173,396 40.08 $ 1,908,951 53.10 $ 2,529,101 22.69 $ 1,080,660 52.49 $ 2,500,067 2.74 $ 130,530 20.21 $ 962,366 $ 2.31 $ 110,000 $ 15.88 $ 756,450 44.98 $ 2,142,635 6.38 $ 304,007 57.13 $ 2,721,086 27.91 $ 1,329,342 12.19 $ 580,544 Total Cost 0$ $ $ BNB SD vs DD ESTIMATE COMPARISON 71,327 Geo Layer + Slight Bldg Footprint Increase. 111,389 Slight Bldg Size Increase, Steel Unit Costs, More NLT (59,783) Canopy at HUB Plaza, Panel/Screen Scope 35,762 35,870 Custom Woodwork, GWB Increases 51,064 1 Added Stair to roof, Feature Stair Increase (190,267) 10,000 32,980 $ (292,885) $ 43,645 $ 388,397 $ 550,668 $ 164,506 $ 54,821 $ 9.12 $ 10.50 $ 500,000 198,519 $ 10.38 $ 43.25 $ 2,059,902 198,519', $ 9.70 $ 40.42 $ 1,925,011 198,519 $ 14.29 $ 59.57 $ 2,837,116 198,519', $ 2.02 $ 8.41 $ 400,726 0 $ - $ $ 54,821 $ 10.02 $ 204,659 $ 8,92 $ 204,659 $ 11.69 $ 204,6591 $ 12.74 $ 204,6591 $ 2.78 $ 0' $ - $ 11.53 $ 549,164 $ 49,164 38.31 $ 1,824,765 $ (235,137) 50.22 $ 2,391,816 $ 466,805 54.74 $ 2,607,198 $ (229,918) 11.95 $ 569,288 $ 168,562 - $ $ $ 529.64 $24,999,217 % of DCC ---> SUB PLAN $ 2,224,519 % of DCC ---> SUB PLAN $ 1,931,898 EST DETAIL $ 1,762,449 % of DCC ---> SUB PLAN $ 437,335 2.50% $ 739,824 $ 679.98 $32,095,242 5.00% $ 1,604,762 (AS -BID) $ 580,891 (JC-9 Early) Add'I MACC Value $ 696,084 Included w/Fee Included w/Fee Included w/Fee'. Owner (Bid) Value $ 240,000 $ 746.12 $ 35,216,979 10.00% $ 3,521,698 $ 38,738,677 820,73 47,200 $ 549.47 $26,171,366 1,886,001 1,050,154 1,780,660 435,360 738,572 $ $ 673,15 $32,062,113 $1,172,149 Added Low Voltage Scope Security walls and ceilings, Lab Eq Casework and Tops Rat eradication. Landscape Density and Art Poles (338,518) See Sub Plan for Development of This Value $ (881,744)1 See Sub Plan for Development of This Value $ 18,211 Reference Estimate Detail Information $ (1,975)1 See Sub Plan for Development of This Value (1,252) % Based Calculation ($33,129) 1,603,106 $ (1,656) % Based Calculation 580,891 $ - As -Bid Specified General Conditions 25,818 $ 25,818 JC-9 Early Demolition 694,766 $ (1,318) % Based Calculation for Value Above Original MACC $ Included with Fee 240,000 $ $ 739.17 $ 35,206,693 3,520,669 $ 38,727,363 $ 813,09 47,630 (10,286) Included with Fee Included with Fee Allowance (1,029) % Based Calculation (11,314) 430 Slight Increase in Building GSF CONFIDENTIAL 116 CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) PROJECT COSTS Project Category Estimate A/E Services (both design 8 CA ©©,000 Permits Fees 700,000 Constru n: Building 8 Site Development (pre -con„ cons 738,678 Construction Related Costs (ncl bond) 2,112,639 Phi Services (inc l other prof svcs) 1,594,000 Contingency (inc l Construction 5,757,7 Contingency for Site Contamination (soils, hazrna 750,000 SUBTOTAL 4 Land Acquisition Contingency for Land Acquisition 4,133,29 1,250,000 TOTAL. 68,536.34 Project Category A/E Services (both design Sa. CA Permits/Fees Construction: Building & Site Development (pre -con, const, tax) Construction Related Costs find bond PM Services (incl other prof svcs Contingency (incl Construction ge Projec Contingency for Site Contamination (soils, haz SUBTOTAL nd Acquisition 4,052,2 ontingency for and Acquisition 550,000 TOTAL 68, 536,343 117 118 /04+ t4“ ity •f Tu ila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes October 1, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, James Booth, Vicky Carlsen, Leon Richardson, Eric Dreyer, Bruce Linton, Jay Wittwer, Henry Hash, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant; Erica Loynd, DLR Group CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Grant Acceptance: National Criminal History Improvement Staff is seeking Council approval of a grant acceptance agreement with the Washington State Patrol to accept grant funding in the amount of $70,405.84 for continuation of the Disposition Research Specialist position. This position corrects errors caused by incompatibilities with the SCORE facility record system, and the funding requires a 10% match of $7,040.58. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Justice Center Design Development Staff is seeking Council approval to proceed with the "Construction Documents" phase of the Justice Center project. The Design Development phase is now complete and the budget has been crosschecked and reconciled at the $68.5 million dollar budget previously approved by Council. Ms. Loynd, the lead architect on the project, reviewed the final design drawings with the Committee. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. C. Contract: Public Works Architect and Engineering Services for Public Safety Plan Staff is seeking Council approval of a contract with SHKS Architects in an amount not to exceed $365,000 for the design and programming of the Public Works facilities in the Public Safety Plan. The total amount includes a $65,000 contingency, so the contract itself is not to exceed $299,997. Programming and Master Planning is needed to identify current and future space needs and match functionality to existing spaces. Mr. Goldblatt stated that it is important for the Master Plan to be in place before moving forward. The Public Works project is different than a fire station or justice center because it is combining facilities as well as using existing buildings. The City needs more information in order to move forward. 119 120 COUNCIL AGENDA SYNOPSIS 10/08/18 10/15/18 vc VC ITEM INFORMATION ITEMNO. 3.F. R: VICKY CARLSEN Amend Title 5 Business Licenses and Regulations and adoption o language and minimum threshold ©/© ve required Amend Title 5 Business Licenses and Regulations and adopt required language changes including a minimum threshold for business license fees. Intrtst.ructu.re DATE: 10/2/2018 Satin= Comm, Piaiiuing Comm. QUINN RECOIIENDATIONS: SP 'Nsor,,'Armii . Finance E'I 1 L Unanimous Approval; Forward to Consent on 10/ 15/2018 COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Corrrrnen ts: MTG. DATE m RECORD OF COUNCIL ACTION 10/8 TG. DATE ATTACHMENTS 0/08/18 Informational Memorandum dated 10/2/2018 Ordinance in draft form. inutes from the Finance Committee meeting 10/2/20 0/ 121 122 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Peggy McCarthy, Director of Finance BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: October 2, 2018 SUBJECT: Amend Title 5 Business Licenses and Regulations and adoption of legislative required language and minimum threshold ISSUE In order to be compliant with Business Licenses Services (BLS), the city is required to adopt the new model licensing ordinance that includes a minimum threshold to require a business be licensed, BACKGROUND Engrossed House Bill 2005 passed unanimously in 2017. The bill, now codified as Chapter 35,90 RCW, requires any city with a general business license, to partner with a combined licensing service, It has specific deadlines, If the City does not complete partnership with BLS or another service, it may no longer issue business licenses after December 2022. The legislation also includes a provision requiring cities, working with Association of Washington Cities, to develop and implement a model licensing ordinance that includes a minimum income threshold to require a business be licensed, The ordinance should be adopted by cities with business licenses by January 1, 2019. DISCUSSION The city has agreed in principle to partner with BLS as part of the 2018-19 plan required by the legislation. To proceed, Tukwila Municipal Code Title 5 needs to be amended with the model licensing language and minimum threshold. Summary of changes to the ordinance include: • Added language to define the effective date/period for new language/process. • Added required language from model ordinance defining "engaging in business°' • Added required language regarding $2,000 per year threshold for businesses that do not have a Vocation in the city. • Combined language where duplicate. • Added text to definition of employee "or reports from a location within the City's corporate limits. • Simplified language "an entity subject to exemption... need not pay a business license fee," RECOMMENDATION The Council is being asked to approve the ordinance, and consider this item at the October 8, 2018 Committee of the Whole meeting and subsequent October 15, 2018 Regular Meeting. ATTACHMENTS Draft ordinance 123 124 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 5.04, "LICENSES GENERALLY," TO ADOPT MODEL BUSINESS LICENSE LANGUAGE AS DIRECTED BY THE STATE; REPEALING ORDINANCE NO. 2425; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 2017, the Washington State legislature adopted Engrossed House Bill 2005, which directed cities in Washington to adopt model business license language, including a uniform definition of "engaging in business" and related issues; and WHEREAS, in June 2018, at the direction of the legislature, the Association of Washington Cities released draft model language, and staff prepared the requisite amendments to Tukwila. Municipal Code Chapter 5.04; and WHEREAS, the City Council finds that in the interest of compliance with state law and to improve the current licensing practice for the public and City staff, the City should adopt the proposed amendments to its business Iicensure regulations; and WHEREAS, the City Council has considered this ordinance, together with all public comment, and has determined the proposed amendments are in accord with the Comprehensive Plan; will not adversely affect the public health, safety, or general welfare; and are in the best interest of the citizens of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. No Impact on 2018 Business Licenses. It is the City Council's intention that the following amendments apply to Business Licenses issued for 2019 and beyond, and have no impact on Business Licenses issued by the City for 2018. Section 2. TMC Section 5.04.010 Amended. Ordinance Nos. 2544 §2, 2496 §1, 2381 §1, 2356 §1, 2333 §1 and 2315 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 5.04.010, are hereby amended to read as follows: W: Word Processing\Ordinances\Model business nse language 8-10-18 CW:bjs Page 1 of 13 125 5.04.010 Definitions For the purpose of this chapter, the following definitions shall apply: 1. "Business," means and includes all activities, occupations, trades, pursuits, or professions located or engaged within the City that involves the manufacturing or processing of materials of any type, the sale of goods, wares or merchandise, the rendition of services or the repair of goods, wares or merchandise for any consideration to the person engaging in the same or to any other person or class, directly or indirectly, whether or not an office or physical location for the business lies within the City limits. 2. "Department," means Finance Department. 3. "Director," means the Finance Director or his or her designee. 4. "Engaging in business means commencing, conducting, or ,continuing in business, and also the exercise of corporate or franchise powers, as well as liquidating a business when the liquidators thereof hold themselves out to the public as conducting such business. a. This section sets forth exam les of activities that constitute enain in business in the City, and establishes safe harbors for certain of those activities so that a erson who meets the criteria may engage in de minimums business activities in the City without having to pay a business license fee. The activities listed in this section are illustrative only and are not intended to narrow the definition of `"engaging in business" as defined above. If an activit is not listed whether it constitutes en a in in business in the Cityshall be determined b considerin all the facts and circumstances and a licable law. b. Without being all inclusive, any one of the following_ activities conducted within the City by a person, or its employee, agent, representative, independent contractor, broker or another acting on its behalf constitutes engaging in business and requires a person to register and obtain a business license: 1) ©wnintl„ renting, leasing, maintaining, or having the right to use, or using, tangible personal property, intangible personal property, or real property permanently or temporarily located in the City, 2 Qwnin rentin leasin usin or maintainin an office lace of business, or other establishment in the City, 13) Soliciting sales. 4) Makina re ovidinu maintenance or service to real or tangible personal property, including warranty work and property maintenance (5) Providing technical assistance or service, including quality control, product inspections, warranty work, or similar services on or in connection with tangible personal property sold by the person or on its behalf. (6) Installing, constructing, or supervising installation or construction of, real or tangible personal property. W: Word Processinglordinances\Model business License language 126 CW:bis. Page 2 of 13 (7) Soliciting, neq_ otiatinq, or approving franchise, license, or other similar agreements. 8 Collecting current or delinquent accounts. (9) Picking up and transportingtangible personal property, solid waste, construction debris, or excavated materials. (10) Providing disinfecting and pest control services, employment and labor ool services home nursin care '.anitorial services a raisin landsca e architectural services, security system services, surveying, and real estate services including the listing of homes and managing real property (11) Rendering professional services such as those provided by accountants, architects, attorneys, auctioneers, consultants, engineers, professional athletes, barbers, baseball clubs and other sports organizations, chemists, consult psychologists, court reporters, dentists, doctors, detectives, laboratory operators, teachers, veterinarians. 12 Meetin with customers or otential customers even when no sales or orders are solicited at the meetings, (1) Training or recruiting agents, representatives, independent contractors, broters or others, domiciled or operating on a job in the City, acting on its behalf, or for customers or potential customers. (14) Investigating resolving, or otherwise assisting in resolving customer complaints. (15) In-store_stocking or manipulating products or goods, sold to and owned by a customer, regardless of where sale and delivery of the goods took place. (16) Delivering goods in vehicles owned, rented, leased, used, or maintained by the person or another acting on its behalf, c. If a person, or its employee, agent, representative, independent contractor, broker or another acting on the person's behalf, engages in no other activities in or with the City but the following, it need not register and obtain a business license. (1) Meeting with suppliers of goods and services as a customer. f2) Meeting with government representatives in their official capacity, other than those performing contracting or purchasing functions. 3 Attendin meetin s such as board meetin s retreats, seminars and conferences, or other meetings wherein the person does not provide training in connection with tangible personal property sold by the person or on its behalf. This provision does not apply to any board of director member or attendee engaging in business such as a member of a board of directors who attends a board meeting. f_4) Renting tangible or intangible property as a customer when the property is not used in the City. W: Word Processinglordinances CW:bis del business lic nse ncaua e 8-10-18 Page 3 of 13 127 (5) Attending, but not participating in a "trade show" or "multiple vendor events", Persons participating at a trade show shall review the City's trade show or r multiple vendor event ordinances. (6) Conducting advertising through the mail. (7) Soliciting sales by phone from a location outside the City. d. A seller located outside the Cot mere) deliverin Dods into the C'it b means of common carrier is not required to register and obtain a business license, ovided that it en a es in no other business activities in the Cit . Such activities do not include those in subsection 5,04.010(4)(c). e, The City expressly intends that engaging in business include any activity sufficient to establish nexus the constitutions of the United States and the State of''ashington. Nexus is presumed to continue as long as the taxpayer benefits from the activity that constituted the original nexus generating contact or subsequent contacts. 45. "License or licensee," as used generally in this chapter, means and includes respectively the words "permit" or "permittee" or the holder for any use or period of time of any similar privilege, wherever relevant to any provision of this chapter or other law or ordinance. ee under the law and 56 , "Nonprofit organization" includes individual person(s), partnerships, joint ventures, societies, associations, churches, clubs, trustees, trusts or corporations; or any officers, agents, employees, factors or any kind of personal representatives of any thereof, in any capacity, acting either for himself or any other person under either personal appointment or pursuant to law who qualifies under definition of and certification by the Internal Revenue Service as nonprofit. ,67. "Person," means any individual, receiver, agent, trustee in bankruptcy, trust, estate, firm, co -partnership, joint venture, company, joint stock company, business trust, corporation, society, or group of individuals acting as a unit, whether mutual, cooperative, fraternal, nonprofit or otherwise. 78. "Person engaged in business" means the owner or one primarily beneficially interested in lawful business for profit and not employees. 89. "Home occupation" means any business conducted in a residence within the corporate city limits of Tukwila, such business being subject to the requirements set forth in TMC Chapter 18.06 430, "Definitions,°' in the section entitled "Home Occupation. s -ee ducted wi of the Cit W: Word Processinglordinances1C4+1odel business license Ian 128 cw:bjs u ge 8-10-18 Page 4 of 13 10. 31Employee" means and includes each of the following persons who are not required by the City to have his/her/its own separate City of Tukwila business license: a. Any person employed at any business who performs any part of their duties within the City of Tukwila or reports from a location within the City's corporate limits; and b. Any person who is on the business's payroll, and includes all full-time, part-time, and temporary employees or workers; and c. Owners, officers, managers, and partners; and d. Any other person who performs work, services or labor at the business including, but not limited to, family members, regardless of whether they receive a wage from the business. "Employee" m ans and includes c ch .f es--or--woke rc ; aR4 be, Self-erployed persons, sole proprietors, owners, officers, managers, and partners; and cf. Any other person who performs work, services or labor at the business, including an independent contractor who may be exempt from requirements to have a separate City of Tukwila business license. Employee is a unit of measure used to determine the Business License fee. Section 3. TMC Section 5.04.015 Amended. Ordinance Nos. 2381 §2, 2333 §2 and 2315 §1 (part), as codified at TMC Section 5.04.015, are hereby amended to read as follows: 5.04.015 Business l.,ieense Required A. No person or persons shall conduct, maintain, operate, or engage in any business within the City without first applying for and obtaining a business license, or renewing an existing_ license, and paying the fee(s) as prescribed herein, unless exempted in this chapter, ern floe need Code. All businesses operating or engaging in business within the City are required to submit a business license application or renewal, as appropriate, unless exempted in this chapter.rcgardIo-ss of B. This license shall be in addition to any other licenses or permits required by any other section of this code or by State or Federal laws. W: Word Processing\Ordinances\Model business license language 8-10-18 CW:bjs Page 5 of 13 129 C. Business licenses are nontransferable and a separate business license shall be obtained for each location at which a business operates, Licenses shall be displayed at each business location so as to be viewable by the public. Section 4. TMC Section 5.04.020 Amended. Ordinance Nos.2544 §3, 2496 §2, 2381 §3, 2356 §2, 2333 §3 and 2315 §1 (part), as codified at TMC Section 5.04.020, are hereby amended to read as follows: 5.04.020 Applications and fees required A. Application Required. Any person desiring to establish or conduct any business enterprise or undertaking within the corporate limits of the City shall first file a master application through the Washington State Department of Licensing Master License Service in coordination with the City of Tukwila Finance Department for a license to conduct such business. The application shall be upon a form furnished by the Washington State Department of Licensing Master License Service on which the applicant shall state the company name and address; the nature of the business activity or activities in which he/she desires to engage; the place where the business will be conducted; the number of employees, whether full or part-time, on the payroll as of January 1, or, if a new business, the number to be employed on the opening date; the Washington State Unified Business Identifier (UBI) number; and other information pertaining to the business as required by the City. The applicant shall be required to provide all information requested on said form and failure to do so shall be grounds for refusing to issue the business license. Owners of residential rental property are not subject to the application requirements in this chapter but shall adhere to the application requirements in TMC Chapter 5.06. B, Fee — General. 1. The application must be accompanied by the appropriate application fee in accordance with the fee schedule adopted by resolution of the City Council, as well as the Master License Service handling fee. The license fee for the annual license (Business License fee) issued under this chapter shall be determined based on the total number of employees opted by resolution of the City Caen it. The business license fee shall be determined by multiplyingm the appropriate Business License fee by the number of employees working at or reporting from a location within the City"s corporate limits, in accordance with the fee schedule adopted by resolution of the City Council. In no event shall the Business License fee be less than the minimum fee set forth in this chapter. If the number of employees is not known at the time of application or renewal of the license, the business shall estimate the maximum number of employees they anticipate working any time during the 12-month period subject to licensure. 2, It will be the responsibility of the business to determine the total number of employees and, if required, demonstrate to the satisfaction of the Finance Director that the information pertaining to the Business License fee is accurate. Businesses without a full year of operating history shall estimate the number of employees that will be employed in a 12-month period. W: Word Processing1Ordinances 130 cw:bis ooe business license language 8-10-18 Page 6 of 13 C. Minimum Fee. There shall be an annual minimum fee for a Business License in accordance with the fee schedule adopted by resolution of the City Council. sute-ee�o� ne Ab ffin cnsc fee. 1. For purposes of the license by this chapte any person or business whose annual value of products, gross proceeds of sales, or gross income of the business in the City is equal to or less than $2,000 and who does not maintain a place of business within the City; shall submit a business license registration to the Finance director or designee. The threshold does not a I to re ulator license re uirements or activities that re uire a specialized permit, 52. Businesses doing business in the City that have no employees physically working within the City's corporate limits shall pay the minimum fee required under this chapter. 1: The Br: multiplying theeappf ith n the City's corpora iced to be licensed under this y ng within the City' 23. An entity sub1ect to exemption pursuant to TMC Section 5.04.090 needf not pay a Business License fee. A,n entity engaging in some activities or functions that are exempt from the Business License fee and some that are not exempt shall pay a Business License fee based on the number of employees involved in the functions or activities that are not exempt. If a business has-mof this chapter, to- arpor pter: This section shall not ap�itb /her participation at alit If the applicant isapplying for etatcd to hi the apple 6 creption Department. ed to participation unity Center; D. New l• usinesses, The Business License fee for a new business shall be based on the estimated number of employees that will work in Tukwila for a 12-month period. If, during the first license year for a new business, the City determines the actual number W: Word Processinglordinances\Model business license language 8-10-18 CW.bjs Page 7of13131 of employees is significantly different than the estimated number identified by the business owner, the amount of the Business License fee will be recalculated for the new business. If the revised Business License fee is higher than the original Business License fee paid by the business owner for the first license year, the business owner must pay the difference to the City within 30 days after written notice of the amount owed is sent to the business owner by the City. E. Over -reporting of Employees. In the event the business owner miscounted the number of employees by an error factor of more than 15% and paid an excess Business License fee as a result, a business may request that the City refund the overpayment. The request must be made in writing to the Finance Department, and the City must receive the request and all supporting documentation no later than 60 days after the end of the calendar year in which the error was made. If the City is satisfied the business owner paid an excess Business License fee, the City will refund the excess amount paid to the business owner. F. Under reporting of Employees. If, at the time of license renewal, the City determines the business owner under -reported the number of employees for the preceding year by an error factor of more than 15%, the business shall pay the balance of the corrected Business License fee (calculated as the difference between the paid Business License fee and the corrected Business License fee). The Finance Director shall mail written notice of the balance due to the business owner, and the business shall pay the balance due to the City within 30 days of the date the written notice is mailed by the City. A penalty of 20% of the balance due will be applied if payment is not received within 30 days. G. Payment by Draft orCheck. Payment made by draft or check shall not be deemed a payment of the Business License fee unless and until the same has been honored in the usual course of business, nor shall acceptance of any such check or draft operate as a quittance or discharge of the Business License fee unless and until the check or draft is honored. Any person who submits a Business License fee payment by check to the Washington State Department of Licensing Master License Service or City, pursuant to the provisions of this chapter, shall be assessed an NSF fee set by the Finance Director if the check is returned unpaid by a bank or other financial institution for insufficient funds in the account or for any other reason. Section 5, TMC Section 5.04.030 Amended, Ordinance No, 2315 §1 (part), as codified at TMC Section 5,04.030, is hereby amended to read as follows: 5.04.030 Issuance of a License and Annual Renewal A. Upon review and approval of the application, the Washington State Department of Licensing Master License Service or the Finance Director or designee wiTshall issue a license to the applicant. The license shall grant to the applicant the privilege to conduct such business at a designated location in the City. Such keens. may be renewed by �atto-Jan u a ry 1. W: Word Processing l©rdinainces\Model business license language 8-10-18 132 CW:bjs Page 8 of 13 B. Persons continuin to en a e in business within the Ci business licenses each ear, Businesses mus License Service handling fee. The annual business license renewal fee shall be in accordance with the fee schedule adopted by resolution of the City Council The annual fee may be prorated in order to conform the license expiration date with the expiration date established by the Master License Service. Persons not renewing their business license by the expiration date may be subject to a late renewal penalty charged by the Master License Service. Section 6. TMC Section 5.04.090 Amended. Ordinance Nos, 2544 §5, 2356 §6, 2333 §7 and 2315 §1 (part), as codified at TMC Section 5.04.090, are hereby amended to read as follows: a shall renew their ell as the Master 5.04.090 Exemption A. Exemptions. The following entities may claim an exemption from the Business License fee, but if exempt under this subsection such entities shall still register under this chapter: 1, Certain Organizations Exempt from Federal Income Tax. An organization that files with the City a copy of its current IRS 501(c)(3) exemption determination letter e€fie-issued by the Internal Revenue Service. 2. A governmental entity that engages solely in the exercise of governmental functions. Activities that are not exclusively governmental, such as some of the activities of a hospital or medical clinic, are not exempt under this chapter. 3, A nonprofit business operated exclusively for a religious purpose, upon furnishing proof to the Finance Director of its nonprofit status. For the purposes of this chapter, the activities that are not part of the core religious functions are not exempt. 4. Civic groups, service clubs, and social organizations that are not engaged in any profession, trade, or occupation, but are organized to provide civic, service, or social activities in the City. a. Examples of such organizations include but are not limited to: Soroptomists, Kiwanis, Lions' Rotary, American Legion, children's and adults' athletic leagues and similar types of groups, clubs or organizations. 5. Court interpreters who provide an oral translation between speakers who speak different languages, and who are either a certified interpreter, qualified interpreter, or registered interpreter, and who make less than $12,000 in gross annual revenue in Tukwila, Washington. Certified, qualified and registered interpreters are defined as follows: a. "Certified interpreter" means an interpreter who is certified by the administrative office of the courts. b. "Qualified interpreter" means a person who is readily able to interpret or translate spoken and written English for non -English-speaking persons and to interpret or translate oral or written statements of non -English-speaking persons into spoken English. W: Word Processinglordinances\Model business license language 8-10-18 CW:bjs Page 9 of 13 133 c. "Registered interpreter" means an interpreter who is registered by the administrative office of the courts. B. Nothing in this chapter shall be construed to require a license for any farmer, gardener, or other person to sell, deliver or peddle any fruits, vegetables, berries, butter, eggs, fish, milk, poultry, meats or any farm produce or edibles raised, caught, produced or manufactured by such person in any place within the State. Section 7. TMC Section 5.04.100 Amended. Ordinance No. 2315 §1 (part), as codified at TMC Section 5.04.100, is hereby amended to read as follows: 5.04.100 Failure to pay fee If any person engaged in business fails or refuses to pay the license fee for any year as herein provided, they shall not be granted a license for the current year until such delinquent license fees in accordance with the fee schedule adopted by resolution of the City Council . have been paid, in addition to the current years' required fee(s). Such fees may be collected by the City by proper legal action brought for that purpose if any person engaged in business fails or refuses to pay the license fee. This remedy is cumulative and not exclusive. Section 8. TMC Section 5.04.105 Amended. Ordinance No. 2315 §1 (part), as codified at TMC Section 5.04.105, is hereby amended to read as follows: 5.04.105 Additional Requirements for Issuance of Business License A. A business license will only be issued provided the building, structure, operation or Location of the business for which the license is sought complies with the requirements or standards of the Tukwila Municipal Code. B. In any case where an applicant seeks a business license for a business to be located in a building or structure for which a building or land use permit is required to operate the business as proposed, whether as a newly constructed building or structure or a remodeled building or structure, the permit process, including final inspections/issuance of occupancy permits, shall be completed prior to issuance of a business license. C. In any case where an applicant seeks a business license for a business to be located in a building or structure for which no building or land use permit is required to operate the business as proposed, the building department may require the business premises to be inspected for compliance with life and safety codes. If the inspection reveals outstanding code violations, the business license will not be issued until all life and safety code violations are resolved. W: Word Pracessinglordinancestiodel business license language 8-10-18 134 cw,bjs Page 10 of 13 Section 9. TI IC Section 5.04.110 Amended. Ordinance Nos. 2496 §5, 2352 §2, 2333 §8 and 2315 §1 (part), as codified at TMC Section 5.04.110, are hereby amended to read as follows: 5.04.110 Denial, Suspension, Revocation A. The Finance Director may deny any business license application pursuant to TMC Section 5.04.105. B. The Finance Director may deny, suspend or revoke any license under this chapter where one or more of the following conditions exist: 1. The licensee is in default of any fee, charges or amounts due and payable to the City of Tukwila, as outlined in the Tukwila Municipal Code or City policy. 2. The license was procured by fraud or by a false or misleading representation of fact in the application, or in any report or record required to be filed with the Finance Department. 3. The building, structure, equipment, operation or location of the business for which the license was issued does not comply with the requirements or standards of the Tukwila Municipal Code. 4. The license holder, his or her employee, agent, partner, director, officer or manager has knowingly violated any provisions of any chapter of the Tukwila Municipal Code, or has knowingly permitted, failed to prevent, or has otherwise allowed a violation of any of the provisions of any chapter of the Tukwila Municipal Code to occur on his or her business premises. 5. The license holder, his or her employee, agent, partner, director, officer or manager has repeatedly violated any provision of City policies or the Tukwila Municipal Code after having received notice of such violation. 6. Conduct of the business would be in violation of any local, state or federal law, rule or regulation prohibiting the conduct of that type of business. 7. The property at which the business is located has been determine_ d by a court to be a chronic nuisance property, a Violation Notice and Order for a chronic nuisance property has been issued and not timely remedied or appealed, or the Hearing Examiner has determined the property to be a chronic nuisance property, as provided in TMC Chapter 8.27. C. Upon determination that grounds for denial, suspension or revocation of a license exist, the Finance Director shall send the applicant or license holder a Notice of Denial, Suspension or Revocation. The Notice of Denial, Suspension or Revocation shall set forth the grounds for and terms of the denial, suspension or revocation, and a statement advising the applicant or license holder that he/she may appeal the Notice of Denial, Suspension or Revocation in accordance with the provisions of TMC Section 5.04.112. The filing of such appeal shall stay the action of the Finance Director pending decision on the appeal by the City Hearing Examiner or other hearing body pursuant to TMC Section 5.04.112 -E3. W; Word Processinglordinances\Model business license language 8-10-18 CW:bjs Page 11 of 13 135 D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of Denial, Suspension or Revocation shall be: (1) sent to the applicant or license holder by registered mail at the address provided on the license application; (2) hand delivered to the address provided on the license application; or (3) posted upon the premises where such applicant or license holder conducts the business that is the subject of the denied, suspended or revoked license. Notice shall be deemed received by the applicant or license holder upon posting, hand delivery, or 3 business days after mailing, whichever occurs first. Section 10. TMC Section 5.04.130 Adopted. TMC Section 5.04.130, "Disclaimer of City liability," is hereby established to read as follows: 5.04.130 Disclaimer of City liability The City of Tukwila expressly finds and requires that responsibility for compliance ith the rovisions of this cha ter rests with license a licants and their a ents and that no action, inaction, or omission of the City or any of its agents or employees shall serve to assume or shift re s onsibilit for co m fiance with the ©visions of this cha ter to an other party, including the City. Furthermore. issuance of a license pursuant to this chapter does not constitute the creation of a duty by the City to indemnify the licensee for any wrongful acts against the public, or to guarantee the quality of goods, services or expertise of a licensee. The issuance of a license does not shift responsibility from the licensee to the City for pro er trainin conduct or e ui ment of the licensee or their a ents em to ees or re resentatives, even ifs ecific re ulations re uire standards o conduct or inspection. Section 11. Repealer. Ordinance No, 2425 is hereby repealed in its entirety. Section 12. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 13. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 14. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W. Word Processing)©rdinancesi ode) business license language 8-10-18 136 CW:bjs Page 12 of 13 PASSE© BY THE CITY COUNCIL OF THE CITY OF TUKWIl A, 1 VASHINGTON, at a Regular Meeting thereof this day of 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM SY: Rachel S. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing\Ordinan CWbjs del business license language 8-1 O-'18 Page 13 of 13 137 138 Finance Committee Minutes October 2, 2018 Ordinance: Amending Business License Regulations Staff is seeking Council approval of a code -amending ordinance that would be compliant with the new State -required model licensing ordinance that includes a minimum threshold to require a business license. Legislation passed by the State in 2017 requires cities to partner with a combined licensing service or no longer issue licenses after December 2022. The City has agreed in principle to partner with Washington State's Business Licensing Service and now must amend Tukwila Municipal Code Title 5 with the model licensing language. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned at 6:48 p.m. Committee Chair Approval Minutes by LH 139 140 COUNCH, AGENDA SYNOPSIS Date 10/08/18 f'ropared by CO ayor°r rev-w, ITEM INFORMATION COE dell ItTield' ITEM No, 3.G. ST, \ Hz SPONSOR: HENRY HASH/JACK PACE ORIGIM11., AGEN Tukwila International Boulevard Rechannelization 0 C, "kGoRY ati Ls Dare 10,/8/18 A 1 .1:g .1)411e SpoNSY Cod DA4dyor HR Rao/A/ion 1 Ct.! I/r.Date Oak 1'7thance 0,Fire Bid /hie4 Alr:g Date P&R. Heart' 10, Dale Date Update and discussion on the Tukwila International B vd. Rechannelization and Neighborhood Plan Implementaton. fivT,D Nitg CDN Comm EA Trans &In fras.tructure Arts Comm. DATE: 9/24 & 9/25 RECOMMENDATIONS: Finance Comm. E Puhlic Safety Comm U Parks (...:ortim. El Planning Comm. DNINIFITEE : CLEOD/ [(KILLER Sv()\s()R, )miN, DCD and Public Works C(,)mmuiTFE Unanimous Approval; Forward to Commfttee of he Whole for consensus COST IMPACT / FUND SOURCE I\I'l '1)1I1 RI I1I1.11R11) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE 108/18 RECORD OF COUNCIL ACTION TG. DATE 1 ATTACHMENTS 10/8 InformationalInormationat Memorandum dated 9/21 18, p us attachments inutes from the 9/24 Transportation and Infrastructure Com. om the 9/25 Community Development and Neighborhoods Com. 141 142 TO: FROM: BY: City of Tukwila Public Works Department Henry Hash, Director INFORMATIONAL MEMORANDUM Allan Ekberg, Mayor Transportation and Infrastructure Committee Community Development and Neighborhoods Committee Henry Hash, Public Works Director Jack Pace, DCD Director Cyndy Knighton, Senior Program Manager, Moira Bradshaw, Senior Planner; and Lynn Miranda, Senior Planner CC. Mayor Ekberg DATE. September 21, 2018 SUBJECT: Tukwila International Boulevard Rechannelization and Zoning Changes Project No. 81710404 ISSUE Update on current direction and schedule for implementing Tukwila International Boulevard (TIB) zoning changes and reviewing options that could include additional studies that impact possible TIB rechannelization and zoning changes. BACKGROUND On May 1, 2017, the Congress for New Urbanism (CNU) delivered a report to the City Council on their recommendations for implementing the City's adopted goals and policies for the TIB neighborhood, including transforming TIB into a "main street", based upon the Comprehensive Plan's direction and community workshops held over three days in February 2017. CNU discussed with Council the role of TIB in setting the main street character and environment for the neighborhood. The recommended alternative for achieving the change was to reduce the number of through lanes on TIB and add on -street parking and bicycle lanes. The zoning regulations for development located behind the sidewalk would need to be connected to the roadway design. Tukwila contracted with Fehr & Peers, a transportation consultant, to study the impacts of the proposed road diet, or rechannelization on TIB. The information from the study was presented to the Transportation and Infrastructure Committee (TIC) on November 14, 2017, The Committee did not arrive at a recommendation but directed staff to conduct further study options and report back for further discussion. The Fehr & Peers study was updated in January 2018 to include and discuss alternative design options. DISCUSSION The Fehr & Peers report shows that traffic impacts to TIB and the nearby residential streets will likely be significant. Mitigation measures to the residential streets have not been fully identified but could be expensive based upon staff's assessment. Impacts to the roadways include increased congestion and travel time on TIB, significant volume increases on parallel residential streets, and impacts to emergency vehicle response routes and response times. Further changes to adjacent roads, such as Military Road in SeaTac (i.e., proposed South bound access to TIB closure) may further impact TIB, In addition, the takeover agreement with WSDOT for TIB (SR99) sought Tukwila's assurance that this roadway would continue to function as a through, regional arterial and emergency detour if there is a problem on 1-5. (See Attachment) Based on this information, the direction is to not move forward with the rechannelization of TIB at this time and instead update the zoning code that works towards implementing the City's adopted goals for the neighborhood and the CNU recommendations, whose focus is to create a walkable, pedestrian friendly, and vibrant neighborhood. 143 INFORMATIONAL MEMO Page 2 If the Council desires, it is possible to take more time and do additional studies prior to deciding final zoning changes for TIB. This would delay final implementation of the TIB zoning code changes by approximately six to twelve months. This study could further analyze the impacts and costs of rechannelization of TIB and best practice approaches to mitigate them. The character of the neighborhood and the type of businesses that locate on a street are affected by the type of roadway, what it looks like, the amount and origin and destination of the motorists, the ratio of trucks, cars and pedestrians, how fast vehicles moves, and how easy it is to cross the street. The rechannelization with on -street parking and bike lanes on TIB was a key part to the CNU recommendations, but there was no detailed study of the actual costs or impact of these changes on the surrounding neighborhoods and traffic. FISCAL IMPACT The fiscal impact to the City for additional studies could be up to $140,000. Implementation of road changes or mitigation measures could add significant cost based on the final design chosen. OPTIONS Option A - Administration Recommendation — Current Design and Updated Zoning Code: Assume no changes to the configuration of the TIB roadway. Move forward with the recommendations for development regulations for the TIB district. Plan for additional, safer pedestrian crossing improvements, • Review and adoption anticipated in the 1st and 2rid quarters of 2019; • A minor extension of the moratorium may be needed. • Additional funding may be necessary for design and construction of anticipated new pedestrian crossings. Option B: Further Traffic and Mitigation Study: Allocate time and resources to fully study the traffic impacts and mitigation alternatives and implications on future land use, along with coordination with Sea-Tac and WSDOT. The study would develop ways to mitigate the impacts to the nearby residential streets and develop cost estimates for both the mitigation and rechannelization. • The study would take approximately 6 months to complete. Review and adoption of development regulations would be delayed by approximately one to two calendar quarters past a roadway decision. The extent of revisions to development regulations would depend on the selected reconfiguration option for the TIB roadway. • An extension of the moratorium would be necessary. • Estimated cost for this study is $100,000, which is currently unbudgeted. Funding would need to be appropriated in the 2019-2020 budget cycle or made available from other sources if the Council wants the study to begin sooner, • If a road design change and mitigation measures are adopted, additional funds would need to be appropriated. Option C: Further Traffic, Mitigation and Economic Benefit Study: Includes Option A plus evaluation of the cost and benefits associated with the various roadway options on redevelopment of the TIB area. • Estimated total cost for this option is $140,000, which is currently unbudgeted. Funding would need to be appropriated in the 2019-2020 budget cycle or made available from other sources if the Council wants the study to begin sooner. • Similar options and impacts as identified in Option A • If a road design change and mitigation measures are adopted, additional funds would need to be appropriated for the changes. 144 INFORMATIONAL MEMO Page 3 RECOMMENDATION Discussion and possible committee recommendation to be discussed at a future Council o the hole meeting. ATTACHMENT • Fehr and Peers TIB Rechannelization Study excerpt "Conclusion°' • CNU Legacy Project excerpt "Boulevard Improvements" • WSDOT Letter to Mayor Mullet dated December 11, 2003 145 146 Tukwila International Boulevard Rechannelization Study Prepared for: City of Tukwila September 2017 5E17-0561 FEHR PEERS 147 148 �� 0 Chapter 6 ��U�n� N0"�Non The rechannelization of Tukwila International Boulevard between S 14411 Street and S 152ndStreet to remove one northbound and southbound travel lane and to install bicycle lanes and on -street parking would result in significant congestion for southbound vehicles entering the corridor under both 2017 and 2030 demand scenarios. The existing demand for vehicles travelling through the entire study corridor on TIB exceeds 700 vehicles in both directions during the PM peak hour, This demand is forecasted to increase by over 20% by 2030 due to new residential and commercial development near the study corridor, Removing a travel lane in each direction results in overcapacity conditions, especially for southbound drivers at S 144th Street. Delay, travel times, and vehicular queuing increase substantially in both 2017 and 2030 scenarios and would likely result indrivers choosing parallel routes asalternatives toT|B. The travel time data and Streetlight C)Ddata provide information on travel behavior for drivers currently using Tl8. An analysis of the data suggests that at least 50% of existing travel on the roadway is pass - through trips. These trips represent non -local travel: trips that pass through the corridor without stopping orthose not related to nearby residential or commercial land uses. Popular origins and destinations are SeaTmc and Central Seattle. Since 3010, the traffic volumes on T[B have increased by 1096to 15%despite limited land use development near the study corridor. The increases in traffic volumes are likely due to spillover from congested regional routes as drivers seek less congested alternatives, if the existing volume of pass -through travel, approximately 800 vehicle trips during the PM peak hour, were to shift to alternative routes, the T|B corridor could accommodate the growth in traffic from planned development with the echonne|izot|on and operate with a similar quality ofservice to that experienced today. The traffic calming measures that would need to be implemented to prevent traffic from diverting onto 42nd Avenue S and Military Road S after the rechannelization of Tukwila International Boulevard would need to reduce vehicle speeds by at |emgL 50Y6 compared with posted speed limits. This is beyond the range of effectiveness of most common traffic calming treatments and would require average travel speeds o/ 15mph on these facilities which would significantly impact local residents who live along these streets. Alternatives to traffic calming measures are physical barriers or turn restrictions that prevent vehicles from using these parallel routes as alternatives to TIB: intersection diverters; or short one-way segments,The most effective locations for installation of these preventative measures would likely be in the vicinity of 1441h Street. While these barriers occupy small area, they are still an inconvenience for residents who are accustomed totraversing the area onMilitary Road or4Z"«Avenue S. Kthe proposed rechonnelizationbpursued, the City could further investigate the optimal design and placement of these devices which would prevent cut -through traffic while maintaining as much connectivity �����r����� � ~^~^` } u ~~^`~ mspossible for local residents oswell asstudents travelling toFoster High School or 7horndyke Elementary School. As part of a larger outreach program to promote this project, the [hx could also consider a temporary installation of the lane conversion on T!B to bicycle lanes and traffic calming devices on nearby streets to demonstrate to the local community how the project would be implemented and its potential benefits to all users. This "tactical urbanium" approach would also a||ovv the City to quickly assess traffic operations conditions before and after implementation ofthe project. The proposed rechannel ization of TIB would necessitate a change in usage and perception for this facility. While the route today serves a high percentage of regional pass -through traffic, the reduction in vehicular capacity would likely limit the facility's usage to local residents and employees. Even with the existing travel demand, a significant volume of trips would shift to alternate parallel routes to avoid the increased congestion along T|B.However, the removal oftwo travel lanes would allow for the installation nfbicycle lanes and on -street parking which would contribute to a more amenable environment for all users. ���l40f~l���R� 1�M / ^~^^~^ ` « ~~^`~ 22 CNU LEGACY PROJECT 17 APRIL 207 W -J 0 CO -J 0 2 NTERNAT 151 Rpulevnrd Improvements tr - eyo,n,.on of rin 010 4 W.4444P€v aaraatr ;tr ° 1114y h n ,.i n tWO ,rn- drt�lliir tthc, Ora rs r.;trrp ng :no Bc.Jevard trot- a ',ve lane ro4a ,ntu : three la,.3=;aee; ihi, cr5caudc�;ne acJEnort el now, c,c1:vratk- and a Fretec.ed F vke Ia`wn (SPe Fro 72 for ❑etaG.j, ^1=� sce�nr9 ,i�s� is a ..7t,3Prc ttr ;�: IMPLEMENTATION Ebert tette steps for implement:nen inetticier the KtniteWird area amending the zoning. bfEERIbityci PLAN the Initial atop re the evotattron 6 reEtripteg plan fet tee scabevactl 1 tate( atedies meat be clone in ad- vance of the -NOrk but a schemata: plan W.15 tearing the. work, Ehopi tatagyen ett the coot pages. Frottre bArta et TB tervo ateit,arear, EiSeet WithIltil to5,.cw,14, fi,SZ4,),:t! ilitiVidttl. 01.6 briteartment where re-Eke:ref-a EfoEY mictettacE vote no pro:eater:to to took a CO:LUST MAKI 'thVet tr,orom-netv.. pedestrians MuSi be atter to easily Croatia tee affect to ..1.0O2..,S 0141'4,3 oe th,t, Otht 1r ddltiOn Ocrove walks, nevi fittifigE are recommended. A rtritFti rit art ambrecottarett Woe- oeti tight (LEEN Mat la Attrvattel try - . k3dz."4,;:t 64.-telo peoteititriart before toting a eta -Await the pUrPo5P of ao It is to tot:tea-at', vehicle yietdteg at creaaavaitar (Vita are attached to pettestrian creasing wattlir gr anti ace Maio aceocripa- teed by piatan Key croasycaiks area int- Attlee yet iti tort Kietta the trerilittitla ArV ()WA arotat EttertetatO anti Wart EiEi ara rt•aiLit pattern lex 51,1114,1, te."..?tg.tficy Vel$01 IL.a5h NI, at, tKI'' 1,re Vetbf.44'5. KEY layasting sigure arryarawalk Earatitirg Re. „peartabi-iiria=ratra. Existing Crizisswalksi If arite learce, Avg CPUrrty. NM, ISO, tric,5 F.C,A, 05CA, araairraZaParaaitiarbatarrariarree=ria;ra—a' `z nin tttiti to Me ogre ratoea5 ilninge rr:raa a lane- Can lanes depahrrxtl; nitn. <; t 3`+r7' Street the north to `, tS,t `a Street at Ole ;rsatf,ern w rL € to how street section a lustcaied annae. as. comported to trig Eritiong sonde hors ,n the upper r gm image, ,addrtiart to the ?estr=p:hp, npedestrian ctosse4 <.s„ and signals should bfl added I RRF s should be In, FL,tepr 6' area a C,kLrd at-5 14 frgt,and 5, VV,'t` ## Y. Now CPS"a'i"swals, Snessael tzis added at 5, se2"', i 14, S. 159", and react' New talents r.t e (Nir : I vwaa*;[ drama as tr,eyake developed OVrr ?yPnr ,Ys ''t.Kr1334 oft the plait to the right To assure meal traffic managed wed prs.> atth additional development ent tappotate:nL.es. and create a topside and de- trian network, rate streets snuula OP added id pro. 'ode multiple routes north south and east'otest. am Washington State Jr Department of Transportation Douglas B. MacDonald secretary of Transpor7alion December I , 2003 The Honorable Steven M. Mullet, Mayor City ofTukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mayor: Transportation Building. 310 Maple! Park Avenue S.E P,0 aux-17300 Oympia, Wok G8504-.73Q0 7360-.705-70r/0 rr 1-31,10-833-633 WNW „W S d Ot,:,W3)10`) This letter confirms discussions recently held betwLeti WSDOT and the City of Tukwila related to the proposed route jurisdiction transfer of State Route 99. Through the route transfer process carried out by the Transportation Improvement Board and the last legislative session, WSDOT opposed the transfer to the city. WSDOT's position was to wait until the completion of SR 509 before realigning the state highway network in the area. Instead of continuing this disagreement, WSDOT is willing to agree to this legislative transfer with the following conditions: WSDOT seeks Tukwila's assurance that this section will continue to function as a through, regional arterial, and that the city will agree to cooperate with WSDOT by making this section of arterial available as an emergency detour if there is a problem on I-5. We have noted that a project funded by the Legislature's 2003 Transportation Revenue Package (SR 99 between S. 138th St. Vic. To north of S. 130th - to be funded during the 07/09 biennium) may be affected by this transfer. While we assume that any route transfer will not affect the availability of the money for this project, should the route transfer take place, the funds will need to be transferred out of our state highway capital improvement program to WSDOrs local program so that the funds could then be granted to the City of Tukwila. This would be an issue for WSDOT and the city to work on with the legislature for the 07-09 biennium budget. 155 The 'Honorable Steven M. Mullet December 12, 2003 Page 2 1 an regtiestirie that you countersign this letterw affimi the city's. cornantnient. Having this commitment from the city, VVSDOT agrees that jurisdiction oh this route should be trarisferred to the City of Tukxvila. We will forward our support of this proposal to Senators Horn and Prentice for their information in considering the transfer. Sincerely. Charles E. H ward, Jr.. Dir ctor Strategic Planning and Programming cc: Paula Hammond/47316 Lorene Eng/NB-82-105 Ron PaanarienNB82-101 Concurrence Steven M. Mullet Mayor City of Tukwila 156 Donspmrtotinn&/nfrostructueCommittee Minutes September 24,20lB B. Public Works Fee Resolution for Water, Sewer, and Surface Water Rates Staff is seeking approval of a Resolution adopting a Public Works fee schedule to update water, sewer, and surface water rate for 2019 and 2020 based upon analysis of the enterprise funds as outline in the memo. Cascade Water Alliance and King County sewer rates are increasing, which impacts City rates' While the proposal is to adopt rates for two years, analysis could result in modifications for2U2O.UNANIMOUS APPROVAL. FORWARD TOOCTOBER 8,2018COMK4|TTEE OF THE WHOLE. C. Proposed IOl9-2O2OBiennial Budget Staff reviewed the proposed budgets for Water (401 Fund), Sexver(40Z Fund)' and Surface Water (412 Fund). Woter Fund Public Works Department Water division will have a 5% rate increase on all base rates as Cascade Water Alliance is increasing wholesale water rates 3.0196 in 2019 and 1.7196 in 2020. Capital Improvement Projects in[(udethe[8D Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project and anupdate tothe Sewer Comprehensive Plan. 3ewerFUnd Public Works Department Sewer division will have a 2.51% pass -through rate increase for King County sewer treatment fees in 2019. There will be no sewer rate increase for Tukwila's sewer fees. Capital Improvement Projects include the CBD Sewer Rehabilitation Project, the Fort Dent Sewer Relocation Project andanupdatetotheSevverCornprehensivePlan. 3uCfoceNote[Fund Public Works Department Surface Water division's budget proposes a 5% rate increase in 2019 and a396rate increase in2U20. Capital Improvement Projects in[ludeRivertOnCneekFlapGat2 Removal, Chinook Wind, Tukwila 205 Levee and the East Marginal Way Outfalls, D. Tukwila International Boulevard Retrofit Analvsis Continuation Of the discussion On implementation Of the Tukwila International Boulevard recommendations that came out of the Congress for New Urbanism report in 2015. Staff has now proposed three Options; Option A allows for updating the zoning code and assumes no change in the configuration Ofthe T|Broadway. Options 8and Coffer further study 0ntraffic and mitigation and Option [ includes Oneconomic benefit study. Options Band [ would take atleast six months. This information will also be presented to the 9/25/18 Community Development and Neighborhoods Committee. There was a lengthy discussion on development, zoning, and that we need to get it right the first time. Zoning does have an impact to traffic as speed of the roadway and On'5tnz2t parking determines if development is closer to the street and in[n2a5esvvalkabilitv/visibiUtv. Any change to the road configuration has a cost and there will be trade-offs. The CNU had the use of alleys as a means tOcut down on mega blocks like we currently have on T|B. There is also the option to have On street parking at certain times of the day with travel lanes during busy times. Sharon Mann spokeof the need for more clevelopmentin the area and newzoning. Ms. Mann is concerned thatthe/ennDybeOrecession and does n0txvantfurther development t0take l5yeB/aUkeTukvviiO Village. Committee sees the need for a clear direction on if the road configuration remains the same orclovveassume that there will ultimately bearoad dietonT|B.Staff recommended avideo 157 Donspmrtotinn&/nfrostructueCommittee Minutes September 24,20lB from the CNU workshop on the discussion of TIB and the land use. The Committee desires to see he TIB road diet remain on the table with additional discussion and studies. A full Council discussion attheC.O.VV.may beneeded. DISCUSSION ONLY. RETURN TO COMMITTEE. UUU.SCATBd/RTC No discussion. Coundinnenober Hougardy continues to report on activities of both groups at full Council meetings. IV. MISCELLANEOUS 42OdAve SPhase hY&6illio0Creek Culvert Replacement Update Public Works Director Hash reported onthe 42"^Avenue South Phase Ill Project. AfterChangeOn]er No. 3 of $1.9 million that changed the billingto cost plus, there are still issues on the projectsitethat requires an0ther$l4 million to finish the project. Further negotiations will be ongoing with the contractor, the design consultant, and Seattle City Lightto recoup some of the overages. Discussion on hnvv Public Works can do projects better and steps are underway to add Best Management Practices along with checklists for design through project closeout. J08Committee NormloO No discussion. V. ANNOUNCEMENTS City Administrator Cline distributed a draft general support letter from the Mayor for the King County Comprehensive Solid Waste Management Plan that is under consideration. King County presented the Comprehensive Plan to Committee on August 13' I018. Committee members approved the support letter. The Transportation Committee Meeting adjourned at 7:26 p.m. Commiltee Chair Approval Minutes by GL, reviewed by TM 158 Community Development & Neighborhoods Minutes.................................................................................... September 25, 2018 D. years, not five years and three months. UNANIMOUS APPROVAL. FORWARD TO OCTO'• ER 1 2018 REGULAR CONSENT AGENDA. Tukwila International Boulevard Rechannelization Project and Neighborhood Plan The City Council has requested a status update on implementation of the Tukwila International Boulevard (TIB) recommendations that came out of the Congress for New Urbanism report in 2017. One of those recommendations was to reduce the number of through lanes on TiB by half and add bike lanes and on -street parking. Tukwila contracted with Fehr & Peers to study the impacts of doing this, and their preliminary report suggested likely adverse impacts to parallel residential streets. Staff believes that more analysis needs to be done, including consideration of type and funding of traffic calming on side streets, since the cost of implementation will be significantly higher than previously understood. Staff is now proposing three options: Option A allows for updating the zoning code and assumes no change to the TIB roadway, Options B and C would plan further study on traffic and mitigation with Option C including an economic benefit study. Further study would take at least six months. Further study is estimated at $100,000 with an economic impact component requiring an additional estimated $40,000. Chair Cruller requested that a PDF of the Fehr & Peers study be provided to the full Council. She also pointed out that the staff report claims "the direction" is to not move forward with TIB rechannelization, but that direction is a policy decision and the Council has not yet given any direction. The Committee requested this be brought to the Committee of the Whole for a full Council discussion. NO RECOMMENDATION. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. 2019-2020 Biennial. Budget Staff presented proposed 2019-2020 budgets for the fallowing; Department of Community Development The DCD Budget proposes a 3% reduction in the areas of travel, supplies, professional services, and overtime and grant reductions for the Recycling and the Transportation Demand Management Programs. Revenue estimates include grants, pass through fees, and over 2 million in application fees due to development activity. The department is also proposing to replace the permitting software with a new vendor in 2020, funded by the DCD technology fee. Research would take place next year. Foster Golf Links The golf course is operated as an enterprise fund with revenues covering maintenance, pro shop service, and capital. In 2017, golf rounds were down 8%, drawing down the Ending Fund Balance. In addition, City Light began requiring the city to lease a portion of its property, so staff placed the rental golf car replacement plan on hold and delaying or modifying planned maintenance and improvements. The proposed budget reflects 8©/© reductions for the 2019- 2020 biennium. Staff recommends that Admissions Tax revenues remain within the golf budget, which would require a code amendment. In 2016, the Council directed staff to explore the use of reclaimed water. A pilot test area began in May 2018 and to date has used 6,343 gallons at a 159 160 COUNCIL AGENDA SYNOPSIS Aleefin, Owe 10/08/18 HH ITEM INFORMATION ITEM No. 3.H. Sanc7NsoR: HENRY HASH South 14Street Intersection Improvements Rego,?:+rlthn At DA: 10/08/ 18 Afte Date Date e Update the Council on the latest activity on Tukwila International Boulevard near the Abu Bakr Islamic Center. Staff recommends working with KPG to identify potential interim measures that could be taken prior to a future installation of an RRFB to improve pedestrian safety and that the Committee of the Whole discuss the options and provide direction to staff. Tra r D.\ 1 7/23 Finance Comm. :irks (:onnrn. I R rr�ning Comm. CLEOD RECO ENDA'TIONS: SPONSOR/ADM IPublic Works Department 1'1 It.I Discussion only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE RIa,Pt.,IRli) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE 1b/08 RECORD OF COUNCIL ACTION TG. DATE .0/08/18 ATTACHMENTS nformational Memorandum dated 10/0S/18 ap of Pedestrian Crossing Counts nutes from the Transportation and Infrastructure Com tee 7/23/18 & 9/24 8 161 162 Clay of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE. October 5, 2018 SUBJECT: South 140th Street Intersection Improvements Project No. 91610405 = = Alban Ekberg,. Mayor ISSUE Update the Transportation and Infrastructure Committee on the pedestrian crossing needs on Tukwila international Boulevard (TIB) near the Abu Bakr Islamic Center. BACKGROUND in 2015, a pedestrian crossing evaluation study was completed which studied the need for unproved pedestrian crossings on TIB between S 144th St and S 144th St. The study concluded that there was a need for a pedestrian crossing at the Islamic Center, near S 1.415d St. DISCUSSION Recent discussions on the need for a safe pedestrian crossing near the Islamic Center have resulted in direction to staff to pursue grant funding for design and construction of a new Rectangular Rapid Flashing Beacon (RRFB) on TIB. Staff submitted a grant application on August 17, 2018 to the Transportation Improvement Board, requesting $150,864 of Sidewalk Funding with a 20% City match amount of $37,716. The grant applications are currently being reviewed and ranked by the Transportation Improvement Board and awards will be decided in November 2018. Interim measures are being considered while awaiting funding for the RRFB. Staff has met with representatives from the Islamic Center on -site last week to discuss the needs and patterns of those travelling to and from the mosque. Additionally, staff has begun working with KPG to identify potential interim measures that could be taken, During Eid, an Islamic celebration, Tukwila Police provide support to the Islamic Center, directing the increased pedestrian and vehicular traffic. Hiring off -duty police officers to provide similar service is frequently used by large churches and other organizations during regular peak events. Education and outreach would need to occur to direct the pedestrians to whatever treatment is implemented, especially due to the large number of locations where pedestrians have been seen crossing TIB. FINANCIAL IMPACT The financial impact for interim measures is not yet known. Staff will update the Committee with cost estimates in the near future once they are developed. RECOMMENDATION Staff recommends working with KPG to identify possibilities of interim measures and that this be discussed by the Transportation and Infrastructure Committee and referred to the Committee of the Whole for discussion and direction on the same night. ATTACHMENT Maps Showing Pedestrian Crossing Counts 163 w:124Qtl 164 lAr Legend Pedestsians Bus Stop a • t78114,015 Ped©d-1:3©pm-2:3Opm _;BAR TELL WRUGS Tukwila Spaghetti Diagram Peak Hour Flow ('l :3Opm - 2:30pm Tukwila ADA Trdnsitiaa Plan tra NOT TO SCALE FIGURE 165 11A15\151$1E10 - iuMio i8A lrons18un PmnVAinermq\CAD\Supportircg nos\Spa5l 11, 8'bgrcm\Tok.du Spoghell. fAoayornil.95Llfdaled for Crnss6q»uan Nqulen 8/21 1 166 PadmsUians Bus Stop Date - OB12512015 Time Period -5:00pim-6:0Cpai Tukwila Spaghetti Diagram Peak Hour Flow (5:00 - 6:00pm) Tukwila ADA Transition Plan traflspoy`, uo5,05i53oo - Tukrk uD Trmsil Plan\ rRerTrq\CNo.ng 1 \sWgl l f4aq+am\Tuk.Ba Spagheus Nayarn4egUpm-6pra Peal Nmx>Tua. Nguyen 6/76t2015 n a bu N NOT TO SCALE FIGURE 2 Tronsportotion&/nfrostructueCommittee Minutes July 24,2028 C. Small Cell Technology Franchise Agreements with AT&T/New Cingular and Mobi[itie, LLC Staff is seekingCouncil approval of franchise agreement ordinances with both AT&T/New Cingular Wireless, PCS, LLC' and K40biUtie' LLC. Both are telecommunications companies currently in the stages of deploying small cell technology to expand wireless network capacity and the respective ordinances would grant permission for this deployment in the [itV's right-of-way. As requested at the June 25, 2018 Committee meeting, staff prepared a table showing the differences between the two agreements as well as with the Verizon agreement approved in FebruaryIOl8. Staff also reviewed policies from the cities of K4uki!te0 and Renton and together, with the City Attorney, determined that those would be good models for the regulatory pn0[e33 mentioned above, but vvnuid not impact the proposed franchise agreements. Committee members, staff and guests discussed the agreements and the next steps to discuss the regulatory framework. The City ofSan Jose, California was mentioned as a good model to explore, as it is working with carriers to bridge the digital divide On internet service. The Committee agreed that the ordinances were ready to move forward to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JULY 23, 3018COMMITTEE OF THE WHOLE. III. MISCELLANEOUS South l40mStreet Intersection Improvements Staff is planning to pursue a Transportation Improvement Board grant for the Rectangular Rapid Flashing Beacon (RRF8) near the Abu Bakr Islamic [enter as discussed previously in Committee. Chair McLeod requested that staff work with the Center on the location. The Committee gave permission for staff tnpursue the grant. 53mAvenue South Speed Cushions A resident inquired about the possibility of including speed bumps Or cushions as part of the improvements on 53 rd Avenue South. Options include asking the contractor for an estimate Or » instaUingcushions such a5those OnSouth l60r. C0undinnennbcrQuinn stated that the Committee has been working on a predictable process for speed calming measures and would like t0see that process followed. Staff will return with more information. Committee Work Plan The 2OlOCommittee work plan was included inthe packet for reference. SOVth[eOterB0U/eVard [0undlrnernber Quinn stated that a resident asked if the S0uth[ente/ Boulevard improvements included aresidential sidewalk rather than commercial. Staff will follow up. The Transportation Committee Meeting adjourned at 6:53 p.m. Committee Chair Approval Minutes by LH, reviewed by NH 167 �� U�-yof —�UU . « . ���&�UUa C't«CoUnC'| Transportation & Infrastructure Committee TRANSPORTATION &UNFRASTRUCTURE COMMITTEE Meeting Minutes [0uO[ilnlernherS:Thomas McLeod, Chair, De'3eaOQuinn, Zak |daD Staff: David [UO8' Henry Hash, Hari PODnek3Oti' Jack Pace, Pat 8nOdiD' Rv3D L3[3On' CyDdy Knighton, Pete[ Lau, Vicky [a[lSOD' Moira Bradshaw, Gail Labanara'Kraig Boyd, and Derek Speck Guests: Ahdiri3akAhmed, Abu BdkrIslamic Center and Sharon Mann CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. . PRESENTATIONS UU. BUSUNESSAGENDA Choir McLeod announced that items would be token up/nOdifferent order than that listed 0Vthe A. S 140th St Intersection Improvements As requested by the Committee Chair, staff updated the Committee on the status of the grant application for pedestrian crossing with a Rectangular Rapid Flashing 8oO[On (RRF8) On Tukwila International Boulevard near the Abu Bdkr Islamic Center. The grant application was submitted inlate August and the results should bereleased inNovember 2OI9.TOreview, afull traffic signal would cost approximately $T5O'000while o RRF8cn]sowalk is estimated to cost $l90'000. No action has been taken while waiting for the November grant results. There is also new development at the Knights Inn and a new school which may change the pedestrian flows in the area. Committee questioned what the options would beifvvewere unsuccessful inUbtainingthe grant and staff replied that a standard crosswalk could be completed with the option of using pedestrian crossing flags. This would be atemporary measure a5afull study iSneeded for the best location for a pedestrian crossing. Commander Boyd stated thatthe Police department has assisted with traffic control for events at the Abu Bakr Islamic Center as parking is insufficient. Commander Boyd also believes that this is the busiest pedestrian crossing area in the city. Mr. Ahmed voiced his concern thatthishas been 0nthe agenda fOr3ixyear3and distributed photos of people crossingon TIB with adjacent vehicles in close proximity. He urged the Cityto prioritize this crosswalk project to save lives. Public Works Director Hash reiterated that the project is a priority and that hopefully we will get the grant and will revisit options after the results. If the grant is not awarded in November, staff will submit grants at different granting agencies. Committee stressed that the focus should b2Vnpedestrian safety and speeds 0nT|8. 168 COUNCIL AGENDA SYNOPSIS 10/08 18 vc ITEM INFORMATION ITEM Na. 3.1. oNsoR: VICKY CARLSEN Review Drug Seizure Fund 2019-202u1 Proposed Budget ©/08 '18 iO/8/18 PO/ic,? Council is being asked to review the Drug Seizure Fund 2019-2020 proposed budget. If no changes are requested, Council consensus will be requested to move the the Drug Seizure Fund 2019-2020 proposed budget to the final budget package for approval in November. II" I" N Comm crui°'c. DATE- 10 01/18 ENDATIONS: SPc }»sc )RIADNtft.. Finance 0 R: HOUGARDY .orrtim.. C )M\1 i fu t Unanimous Approval. Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: RECORD OF COUNCIL. ACTION ATTACHMENTS nformationai Memorandum dated 9/26/18 Draft 2019-2020 Drug Seizure Fund Budge inutes from the Public Safety Committee meeting o 10 1f 18 169 170 Ciof Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: September 26, 2018 SUBJECT: Drug Seizure Fund 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Public Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Drug Seizure fund section of the budget is ready for review by the Finance Committee. BACKGROUND The Drug Seizure fund was established to account for the yearly a funds and related expenditures. ulation of drug seizure DISCUSSION Estimated seizure funds for the 2019-2020 biennium are expected to be around $60 thousand a year. However, these amounts will vary based on drug related criminal activity and actual funds seized. The large amount projected for 2016 is from the hotel seizures that occurred in 2016. Expenditures in this fund must be related to drug seizure activities or equipment. Appropriate costs could include training and equipment utilized during drug related investigations. RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this budget forward to the final budget package in November. ATTACHMENTS Drug Seizure Fund 2019-2020 Proposed Budget 171 172 DEPARTMENT: Police FUND: Drug Seizure Fund FUND NUM I ER: 109 RESPONSIBLE MANAGER: Bruce Linton POSITION: Chief of Police Description The Drug Seizure fund was established to account for revenues resulting from the proceeds of property and moneys forfeited as a result of their involvement with the illegal sale, possession, or distribution of narcotics and/or other controlled substances, Revenue and Expenditure Summary Drug Seizure Fund Projected Budget 2016 2017 2018 2018 2019 2020 ,Operating Revenue Miscellaneous Revenue Investment Earnings Seizure Revenue Total Misc. Revenue Transfers In Total Revenue Operating Expenses Supplies Services lntergodt Services & Taxes Percent Change 2018-19 2019-20 31 $ 72 $ 15 $ - $ - $ - 0.00% 0.00% 24,279 79„930 29,174 60,000 55,000 55,000 -8.33% 0,00%© 29,189 60,000 55,000 55,000 -8,33% 0,00% 0 55,000 55,000 0.00% 0.00% 0.00% 2,479 127,946 94,383 122,000 36,000 36,000 56,825 238,311 85,229 123,000 24,000 24,000 Total Operating Expenses Capital Outlay Total Capital Expenses Indirect cost allocation 18,707 8,707 Total Expenses 66,256 179,612 245,000 60,000 60,000 9 78,010 406,22 :Beginning Fund Balance Change in Fund Balance Ending Fund Balance 7,239 553,539, 227,316 476,635 76,893 71,893 546,300 26, 223 150, 42 553,539 $ 227,316 5, 000 (5, 000J (5, 000) 70.49% -80,49% 0,00% -75, 51 % 0,00%. 0.00%. 0, 00% 0.00% 0.00% 0.00% 0.00°r'° 0.00% 0.00% 0,00% -75.51% 0.00% -83.87% -6.50% -97,30% 0,00% 66,893 -7 173 Expenditure Detail -- Supplies, Services and Other Supplies include miscellaneous supplies for handling seized property. Services include professional services among others. Polk Account Number ug Seizure Fund Actual Projected 2016 2017 20 udget 2018 2019 2020 09,00.521,250,31.00 Supplies - Office & Operating 09,00.521,250,35.00 Small Tools 09.00.521.251.31.00 Supplies - Office & Operating 09,00,521,251,35,00 Sma8I Tools 2,479 16,341 5,010 60,787 45,807 6, 45i 8 658 Total Supplies 2,479 127,946 94,383 00,521.250,41.00 Professional Services 36,844 30,986 409 09.00.521,250.42,00 Communication 1,208 21.250.43.00 Travel - Airfare, hotel, etc. 2,230 (32) 603 109.00.521.250.49.00 Misc Registration, marketing 940 3,420 109.00.521,251.41,00 Professional Services 8,432 156,124 56,447 109.00.521.251.42.00 Communication 99 109,00,521.251,43.00 Travel - Airfare, hotel, etc. 1,892 26,763 15,000 109.00,521.251,45.00Operating Rentals 2,290 1,345 109.00.521,251.48.00 Repair & Maintenance 6,487 4,962 2,000 109.00,521,251.49.00 Misc -Registration 12,492 9,426 Total Services 109.00,594.210.64.00 Capital - Machinery and equipment 109.00.594.216,64,00 Capital - Machinery and equipment Total Other Total Supplies, Services and 0thr 56,825 18,707 238,311 39,969 18,707 39,969 $ 78,010 $ 406,225 5,'2'29 20,000 $ 5,000 S 5,000 1,000 1,000 1,000 51,000 20,000 20,000 50,000 10,000 10,000 ,000 6,000 4,000 4,000 58,000 8,000 8,000 15,000 7,000 7,000 2,000 2,000 10,000 5,000 5,0 60,000 $ 60,000 174 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 175 176 COUNCIL AGENDA SYNOPSIS 14/ ©8, 18 Prepared by JF ITEM INFORMATION 3E'FF FRIEND Review Fire 2019-2020 Proposed Budget 10/8/18 DCI) ITEM No. 3.1. Council is being asked to review the Fire 2019-2020 proposed budget. If no changes are requested, Council consensus will be requested to move the Fire 2019-2020 proposed budget to the final budget package for approval in November. Public OUGARDY RECC7 ENDATIONS: Si'c ''s()1;.„/ 1Z)" u Finance C(;,�la�lr ru T. Unanimous Approvai, Forward to Committee of the Whole Fund Source: Comments;: MTG. DATE TG. DATE COST IMPACT! FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OFmCOUNmCIL ACTION ATTACHMENTS 10/8/18 Informational l"lemor ndum dated 9/25 draft 2019-2020 Fire Budge inutes from the Public Safety Cor eeting of 10/1/18 177 178 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO, Public Safety Committee FROM: Jay C. Wittwer, Fire Chief CC: Mayor Ekberg DATE: 09/25/2018 SUBJECT: 2019-2020 Fire Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (FHB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering are 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019, As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. The 2019-20 Fire budget proposal covers staffing, supplies and services, and capital outlays which continue the delivery of high -quality emergency services to City of Tukwila residents. DISCUSSION Salaries and Benefits The department is anticipating a decline in Salaries and Benefits expense in 2019 resulting from less overtime expense. As the department becomes more fully staffed following a period with more retirements than expected, there should be less need for overtime than in 2018. 2020 should see an increase in Salaries and Benefits due to increased COLAs and changes in healthcare and retirement costs, Supplies and Services Supplies and Services expenditures remain relatively stable. increases include radio replacement costs reentering the budget after being funded by a one-time grant, Equipment Rental — Operating and Maintenance costs are also expected to increase as the department anticipates acquiring new apparatus through the Public Safety Plan, Other various Supplies and Services categories were reduced to control costs, 179 INFORMATIONAL MEMO Page 2 Capital Outlays $200,000 per year is being requested to upgrade the City's existing Knox Box Rapid Entry system. Upgrading the system will improve Fire personnel's ability to respond to emergencies. Priority Based Budget The priority -based budget breakdown by program area can be found in the budget document. REC©MMEN©ATION. Staff is seeking Public Safety Committee feedback on the proposed department budget and direction and to forward it to the Committee of the Whole for consensus on October 8, 2018. ATTACHMENTS Draft 2019-2020 Fire Biennial Budget 1 80Z:\Council Agenda. 1EemsTinance\1O.1 PCr\lntoMe aca F6re.docx Senior as Chortir ra Fire Department Ei >! etehter Az:erre:7'e. to tilt Chief 2 181 182 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Description FUND NUMBER: 008 POSITION: Fire Chief The Fire Department is an all hazard service, providing first tier emergency response to incidents involving fire, emergency medical services, motor vehicle accidents, hazardous materials, rescue, and fulfills non -emergency service requests as well. The department provides fire prevention and investigation services through the office of the Fire Marshal. The department is involved in the greater community through outreach and collaborative city events and programs. The department cooperates and as necessary coordinates operations with other city departments. 20 7-20 8 Accomplishments • Department participated in community outreach and public relations events and activities such as; Seattle Sounders, Seattle Seawolves, FC Rave Green 5K, Drag Queen Bowling at ACME, National Night Out Against Crime, Touch A Truck, See You in The Park, Fourth at the Fort, Public Safety Plan and Bond, Senior Thanksgiving at TCC, and many others. Filled deployment roles with WA Task Force 1 for weather related events in Texas, Florida and Hawaii. Services included swift water rescue, DMAT staging and assisting the state of Hawaii with Emergency Operations Center command and coordination functions. • Assisted the Puget Sound Regional Fire Authority with Incident Action Planning for large multi - operational period wildland fire, ♦ Collaborated with Tukwila Police Department and regional agencies to provide July 4th fireworks emphasis and enforcement patrols. • Completed 7th Teen CERT Program in August 2018 and have provided many fire extinguisher trainings to the community. Participated in station design planning for Stations 51, 52 and the Justice Center. Underwent Value Stream Mapping process for Fire Marshal's. Office and began implementation. ♦ Secured stable funding of equipment and apparatus for a ten-year period which include the replacement of two pumpers, one Gadder truck, 3 administrative vehicles and all Self -Contained Breathing Apparatuses. • Increased trained personnel to fill roles of Apparatus Driver, Company Officer and Shift Commander. 183 2019-2020 Outcome Goals • Continue department participation in processes and actions needed to replace two fire stations. • Continue participation in JATC program. Enroll all new uniformed employees. s Sustain 2017-2018 levels of service in the areas of emergency response and fire prevention. • Meet state and national training laws and standards through participation in the South King County Training Consortium. • Meet the requirements of RCW 35,'103, Standards of Coverage, for community acceptance and annual reporting, Identify means to obtain and document key trade knowledge that is being lost due to attrition. 2019-2020 Indicators of Success • Continued reduction of fire Loss through more aggressive inspection scheduling, preparedness through training, and through public education opportunities. • Have future direction of department established and appropriate actions in place regarding that direction. • Sustain department statistics related to survival of sudden cardiac arrest that contribute positively to outstanding regional statistics and outcomes, + Increased numbers of trained community members as related to first aid/CPR/public defibrilla fire extinguisher use, and CERT. ♦ Continue to decrease overtime expenditures, enhanced succession, increased efficiencies, and provide additional service through the utilization of pipeline employees. • Replacement (groundbreaking, site preparation, design, initial construction) of Station 51 underway, Initiated replacement of Station 52, including site acquisition, for replacement of these stations, and design phases for 52. • Continue to establish community approved standards of coverage and provide required annual reporting, Increased morale, job satisfaction and engagement with intra and interdepartmental committees, 184 Budget Change Discussion: Salaries & Benefits A decline in expenditures is expected in 2019 as lower levels of overkime are anticipated. COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement, Supplies Expenditures for Supplies increased due to the inclusion of radio replacement costs. The City had received a one-time grant to fund these on -going costs, but the grant has expired and the costs are reentering the budget. Expenditures for various other supplies were reduced to control costs. Services Costs related to Equipment Rental — Operation and Maintenance were increased due to the planned acquisition of new apparatus as part of the Public Safety Plan. Capital Capital Outlays of $200,000 per year were added to upgrade the Knox Box Rapid Entry System. 185 Department Detail: Staffing and Expenditure by Program PROGRAMS Emergency Response Equipment Maintenance and Replacement Training received NON -Emergency Response Physical Fitness Training Delivery Report UWriting Administration Apparatus and Equipment Check Special Projects/Tasks Policies, Procedures, Valley Communications & Emergency Radios Fire Prevention Plan Review & Inspection Duties Custodial Services Logistics Deployments Professional Development Fleet Staffing Personal Protective Equipment (PPE) Health and Safety Emergency Management Administrative Inter -Department Support Community Outreach/Education Fire Personal Protective Equipment (PPE.) Facilities Budgeting Emergency Management Planning Employee Evaluations Fire Prevention Administrative Fire Prevention Investigation Duties Public Records Requests Rescue Team, Water, Trench, Rope Community Outreach/Education Emergency Recruiting & Hiring Emergency Management Assistance Team Pre -Fires 3rd Party Maintenance & Testing Public Services Rehab Reimbursements HazMat Team Emergency Messaging Explorer Program PROGRAM TOTALS 'Priority Based Budge Therefore; no historical data is ava,lable. FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2019 of To ta l Budget 2020 1'8,16 3,055,046 24,5% 1,65 1,025,'355 8,2% 5.21 923,250 7.4% 5.02 763,603 5,1 ,'a 4.18 604,661 4,8% 3,12 524,579 4..2% 3.47 501,921 4,0% 2.26 648,201 5,2% 2,86 413,541 3.3% 1,90 2.98,703 2,4% 1,92 271,180 2,2% 0,22 252,071 2,0% 1,19 236,455 1,9% 1.42 228,507 1,8% 1.50 222.'113 1.8°% 0,02 201,189 1,69'o 1.06 198,052 1.5 1,36 195.931 1,6% 0.84 177,315 1,4 % 1.08 166,832 1.3% 0.97 14.3, 606 1, 2% 0.67 141,194 1,1% 0.94 137,966 1,1% 0.69 127,171 1, O% 0,82 122,997 1, 0% 0,25 122,375 1, 0% 0,58 94,316 0,8% 0.42 '92,499 0.7% 0,51 84,220 0,7% 0,56 74,725 0.6% 0,23 66,192 0.5% 0,53 56,572 0,5% 0,10 47,225 0.4% 0,23 42,42.5 0.3°% 0,15 38,342. 0,3% 0.17 36,703 0,3% 0,18 29,945 0.2% 0,12 27,720 0,2% 0.18 24,994 0.2% 0.12 20,611 0.17% 0,07 9'1.365 0,1% 0,01 10,592 0,1% 0,.03 6,172 0.05% 4,951 0,04% 12,473,387 2020 biennium budget. 3,139,589 1,012,130 948,818 783,958 620,646 538,490 515,004 659,906 424,340 307,780 278,259 259,554 243,197 233,954 227,930 208,146 203,982 201,331 180,841 171,376 147,683 144,105 142.198 129,727 126,333 123.690 97,129 94,464 86,705 76,356 69,095 58,194 47,783 43,269 39.275 37,461 30,763 28,304 25,671 21,175 11,643 10,734 6.305 5.0 of Tota Budget 24, 6% 7, 9% 7.4% 6.1% 4, 9 % 4,2% 4, 0% 5,2% 3.3% 2,4% 2, 2% 2.0°% 1,9% 1,5% 1,8.% 1,6% 1,6% 1.6% 1,4% 1,3'% I.2% 1,1% 1,1% 1,0°% i.0% 0, 8% 0.7% 0.7% 0.6% 0.5% 0,5% 0,4°% 0,3% 0,3% 0,3% 0.294 0,2% 0.2% 0,2% 0,1% 0,1P% 0,05% ,04 2.762 2019-20 2.8% (1 3%) 2.8% 2., 7% 2,6 2.7% 2.6°% 1,, 8 % 2,6% 3.0% 2.,6% 3,0% 2.9°% 2,4% 2,6% 3.5% 3.0% 2.8% 2,0% 2, 7% 2.8% 2,1% 3,1% 2,O% 2.7% 1,1% 3.0% 2.1% 2, 2% 4.4% 2,9% 1,2% 2,0% 2,4% 2,1 % 2, 7 % 2,1 % 2..7% 2, 7 % 2, 49/ 1,3% 2.20% 2.9°% i.3 186 Program Descriptions Emergency Response: Fire, EMS, Rescue, HazMat, report writing, unit readiness, report writing. Training Received: Includes academy's, Blue Card, JATC, video watching and consortium drills/exercises, individual crew or multi -company drills, Time spent traveling to/from classes, meetings, conferences, etc, Equipment Maintenance and Replacement: Cleaning and minor repair of apparatus, small tools, SCBA, and other specialty equipment and long-term replacement costs, Non -Emergency and Response Service calls, false calls, others, report writing. Physical Fitness: Daily PT, stretching, equipment and maintenance. Training Delivery: Preparing for drills, Training record review/data entry, logistical support, training/educating public. Report Writing: NFIRS, ESO, research, accident investigations, Station log book, Administration: Administrative meetings, minutes, emails, phone calls, paper, copying, printing, rental costs, Report Writing. Apparatus and Equipment Check: Includes, daily & Sunday checks, aid gear, SCBA, radio's, hand tools, power tools maintenance, record keeping. Special ProlectsJTasks: Committees, tasks or assignments not covered in one of the categories above, such as Small Engines, Apparatus Spec committees, JATC committees. Valley Communications and Emergency Radios: Includes reviewing/maintaining FRL's, type codes, mapping & pre -fire input, PSERN, maintenance of radio's, charging batteries, City wide emergency radio program, record keeping, billing etc. Fire Prevention Plan Review and Inspection Duties: Plan review, Special Permit events, building inspection, new construction/TI inspections, re -inspections, walk through, Contractor Billable After hours OT. Custodial Services: Station Cleaning interior/exterior, Saturday & Sunday chores, custodial supplies, Logistics: Research, Purchasing, delivery, management and inventorying of supplies such as aid equipment, Station supplies, this will also include our aid runs, mail run. Professional Development: Career Development, Coaching, mentoring, discipline, counseling, certifications, memberships. Fleet: Our time spent coordinating repairs, Daily and Sunday Checks, Fueling, Pump Testing, apparatus swap avers, washing, minor maintenance and Long -Term Replacement costs. Deployments: Deployments out of jurisdiction that gets reimbursement. 187 Staffing: Telestaff, Daily Rosters, time cards, maintaining staffing levels, station reassignments, includes all costs associated with staffing our stations and divisions. Personal Protective E ui meat PPE - Su cession: Purchasing and maintenance, inventory, bunker gear, uniform purchases and cleaning. Health and Safety, Includes Peer Support, Health & Safety Programs, record keeping. Emergency Management Administrative; Other EM Meetings, phone calls, emaiis adhoc meetings, NIMS Compliance, Grant Management, EOC Readiness, DOCs, DERT, Volunteer Management, report writing. Inter -Department Support: FD assisting or supporting other departments programs, such as Community Connector program, Communication RoundTable, Community Outreach/Education Fire: Includes Fire Extinguisher classes, 1st Aid/CPR training, Fire Prevention education, public relations, tours. Personal Protective Equipment (PPE) - Fire Prevention and Inspection s. Purchasing and maintenance, inventory, investigative gear, uniform purchases and cleaning. Facilities: Sta. 51, 52, 53, 54, FMO, EM, including utilities, Repairs, painting, minor maintenance, garbage & recycling. Budgeting: Research, purchasing, documentation, P-Card tasks, Emergency Management Planning: Core Capabilities (Planning, Mitigation, Response, Recovery), Meetings, writing/reviewing/updating plans, CEMP, HIRA, Hazard Mitigation, COOPfCoG. Pre -Fires: Research, planning, drawing and maintenance. Public Services: Blood Pressures, public assistance, events, standby, etc. 3`d Party Maintenance and Testing: Coordination of outsourcing, repair, inspections, cleaning of hose and Ladders. Rehab: Rehab equipment, supplies. This program does NOT include time spent with the Explorers, nor your time in Rehab at an incident, Time with the Explorers would be captured in Explorer Program, time in Rehab would be part of Emergency Response. Reimbursements: Includes FEMA, Task Force, EMAT, special teams, Fire Prevention Contractor Billable. HazMat Team: Any Team Time, Team meetings, equipment or tool maintenance, drill time, purchasing, report writing etc. Emergency Messaging: Code Red Alert & Warning, AHAB, AM Radio Ch 1600, Cable TV Ch. 23. Explorer Program; Includes Explorer Post 51, Occupational Skills Center (OSC), paperwork, planning, participation. 188 Expenditure Summary Expenditures By Program Administration Suppression Prevention & Imestigation Training Facilities Special Operations Rescue & Emergency Aid Emergency Management pa rtment Total penffitures y Type Actua 2016 2017 Fire Dep ent Projected 2018 2018 $ 807,292 $ 888,800 8,793,233 9,151,233 826,468 379,240 92,391 29,038 246,274 380,406 864,692 443,663 100,349 28,653 240,478 349,111 S 920,356 $ 902,844 9,276,034 9,425,081 867,539 853,880 427,933 466,687 115,821 110.860 61,114 53,581 257,741 259.295 356,990 3G0.371 et 2019 Pe rCe Change 2018-19 2019-20 $ 975,610 $ 1,094,767 8„06% 9,173,895 9,386,774 -2,67% 834,653 859,268 -2,25% 439,782 450,624 -5.77% 110.860 1'10,860 0.00% 0.00% 42,291 42,224 -21,07% -0.16% 265,149 268,321 2.26% 1.20% 631,147 639,549 75.14% 1.33% 2020 $ 11,554,341 12,066,979 $ 12,285,527 $ 12,432,599 2016 2017 2,99% 2,32% 2,95% 2,47% 2,473,387 $ 12,762,388 53,7059 13,0959 7re Department Projected 2018 2018 2019 2020 2 2019-2 Saauies Personnel Benefits Supplies Semites Intergo\k. Ss & Taxes Capital Outlays Oepartrnent Total 7,892,9 7 S 8,249,816 2,516,135 2,449,461 250,141 151,626 794,159 1,008,122 190,989 200,019 7,934 .97,4 7,357,449 208,133 1,212.523 209,940 ,184,418 2,574,189 271,745 1,186,202 216,045 7,990,806 2,535,507 294,145 1,237,343 215,586 200,000 4,341 $ 12,066,979 Expenditure Detail - Salaries and Benefits 12,285,52 2,432,599 8,200,9 2 2,616,968 294,145 1,228,398 221,945 200,000 7% 2,. 3% -1,50% 3,21% 8,24% 0.00% 4.,31% -0_72% -0..21% 2.95% , 0% 0,00% 2,473,387 $ 12,762,388 0.3359 2,32% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position Fire Chief Assistant Fire Chief Assistant to Fire Chief Admn Support Technician Fire Battalion Chief Fire Captain Firefighter Fire Project Coordinator CERT Trainer Overtime Holiday Pay Retiree Medical Firemen's Pension Department Total Fire Departmen 2019 Budgeted Salaries Benefits 159,124 $ 153,718 78,887 124,438 689,560 1,928,421 3,865,053 99,001 91,501 530,648 270,454 7,9 ,806 49,26 32,547 33,693 55,904 167,61 558,84 1,250,846 39,987 36,414 52,587 26,802 159,000 2,000 2,535,508 2020 FTE 1 1 1 2 5 16 39 1 1 Salaries $ 166,584 156,549 80,436 127,462 706,799 1,976,632 3,961,680 100,920 93,769 534,648 295,454 2020 Budgeted Benefits 51,476 34,100 34,918 58,087 175,169 586,572 1,284,111 41,494 37,780 52,984 29,279 159,000 72,000 8,2005932 $ 2,616,969 189 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; Professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others, Account Marne Salaries Extra. Labor O'ertime Kelly/Holiday Pay FICA Pension - LEOFF Pension - PERS Industrial Insurance Healthcare T es Benef Fire Actua 2016 Projected 2017 2018 7,056,990 14,530 502,299 229,098 125,792 443,961 41,457 285,581 1,619,344 2018 Budget 2019 2020 $ 7,463,759 $ 7,314,234 5,124 3,925 537,408 687,679 243,525 291,643 138,286 134,059 480,121 405, 2.2.9 44,583 50,145 2,83, 231 303,537 1,503,239 1,464,479 7,209,250 $ 7,189,704 $ 7,370,830 650,648 324,520 130,361 395,669 45,514 404,145 1,598,500 530,648 270,454 228, 541 422,493 50,016 386,816 1,447,641 534,648 295,454 200,194 431,031 51,129 422,619 511.996 10,319,052 10,699,278 4, 930 0,758,607 10,526, 0 7, 00 Supplies Small tools 248,22 1,912 147,3 4,228 5, 22,575 234,477 37,2 206,877 87.268 206.877 87.268 Total Supplies 250,141 626 20 271,74 294,145 294,14 Processional services Communication Travel Operating rentals. Insurance utilities Repair and maintenance Miscellaneous 48,678 38,989 10,822 380,507 90,000 75,925 58,796 90,443 Total Services Intergovernmental Capital Total Other Totaq Fire 794,159 0, 36,161 41,241 12,512 484,771 173,286 84,095 54,338 121,719 41,630 14,896 606,307 191,453 87,464 40,285 135,130 1,008,122 1,212,523 81,000 32,170 7.000 602,262 190,615 73,360 41,921 157,874 32,170 7,000 672,616 190,402 73,360 36,921 143,874 200,019 209,940 7,934 90,989 207, 953 209,940 186,202 000 32,170 7,000 654,15'1 199,922 73,360 36,921 143,874 1,237,343 1,228,9, 216,045 216,045 215,586 200,000 221,945 200,000 415„586 421,945 i4,341 12,066,979 12, 285, 527 12,432,599 $ 12,473,,387 $ 12,762,388 190 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay t'ittwer Description DIVISON: Administration FUND NUMBER: 000 POSITION: Fire Chief Our mission is to deliver professional services to the greater Tukwila Community and provide a safe working environment for our personnel. Administration provides oversight, direction, support and encouragement to the various divisions, teams and individual members of the department, Expenditure Summ Expenditures Salaries & Wages Personnel Benefits Supplies Ser ces Expenditure Total Fire - Admynistretion Actual Budget Projected 2016 2017 2018 $ 449,925 $ 422,392 $ 448„052 188.783 208,4'13 143,116 10,908 8,667 12,230 157,675 249,327 316,958 807,292 $ 888,800 $ 920,356 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing po contract agreements. Position 20'18 FTE Pe rcent Change 201tt 2019 2020 5 451501 6 453w783 $.. 467,133 139,868 221,767 228.174 10,877 10,877 10,877 300,598 289,183 298,582 $ 902,844 $ 975,810 $ 1,004,767 2018-19 2019-20 0,51 % 58.55% 0.00°/a -3,80% 2.94% 2.89% 0,00% 3,25% 8.06% ions and include a cost of living adjustment per Fire - Administration 2019 FTE S 2019 udgeted Benefits 2020 FTE 2020 Budgeted Salaries Benefits Fire Chief Assistant Fore Chief Assistant to Fire Chief Admin Support Technician Firemen's Pension Overtime Administration Total 4 159,124 $ 153,718 78,887 61,589 464 49,261 32,547 33,693 34,220 72,000 46 453,783 $ 22 768 4 166,584 $ 156,549 80,436 63,101 464 51,476 34,100 34,918 35,635 72,000 46 467,133 $ 228,175 191 Expenditure Detain Supplies, Supplies include small tools and replacement and O&M charges, Account Number Services and Other equipment; Professional services and contract include travel, equipment insurance subscriptions and memberships, among others. e - Adm inr' tr'ation Actual Budget Projected 2016 2017 2018 2018 2019 202 000,11.522,100.31,00 Supplies - Office 4,132 5 67 S 141 $ - $ - 5 040,11.522.100.31.01 'Supplies -Operating 6,776 €t,599 12,089 10,877 10,877 10,877 Total Supplies 10,908 8,667 12,230 10,877 10,877 10,8777 00.11.522.100.41,00 Prof Svcs - TRAKiT 2,137 4,267 38,777 25,000 25,050 25,0fi0 000,11.522.100.42.00 Communication -Telephones, fax, 26,417 27,444 28,397 ' 23,170 23,170 23,170 postage, reproduction for misc, brochures 000,11,522,100,43.00 Trael-Lodging, rnileage, and meals for 12 1,628 7,797 2,250 2,250 2,250 conferences and administrative staff trng 000.11,522.100,45,00 Rental -Office machines rentals/leases 2,806 3,979 6,092 3,800 3,800 3,800 000,11.522,100.45.94 Rental -Equipment Replacement Fund - - 000.11.522.100.45.95 Rental -Equipment Rental 0 & M 10,484 19,947 22,759 22,759 16,557 16,436 000,11,522.100,46,00 Insurance WCIA liability costs - 000.11.522.100.46.01 insurance - WCIA liability costs 90,000 173,286 191,453 190,615 190,402 199,922 000,11.522,100,48,01 R&M - MHz & Wireless Radios sericed 20,347 13,380 14,588 20,121 15,121 15,121 by Valley Com and new portable radios 000.11.522.100.48.02 R&M -Copier repair and maintenance 300 300 300 300 000.11.522.100,49.00 Misc-Subscriptions, Fire Engineering, 5,471 5,396 6,795 12,583 12,583 12,583 professional memberships NFPA, IAFC, KCFCA, 'WSAFC; tuition & registrations Totat Services 157,675 249,327 316,958 300,598 289,183 298,582 0.11.594.600.64,00 Capital Machinery and equipment T'otat Other 11,578 7,934 200.000 200,000 T'o tat Supplies, Services and Other 78 7,934 200,000 200,000 180,162 $ 265,928 $ 329,189 , $ 311,475 $ 500,060 $ 509,45 192 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Iv'itt ver Description DIVISION: Suppression FUND NUMBER: 000 POSITION: Fire Chief The primary responsibility of the Suppression Division of the Fire Department is to execute the numerous daily field operations that occur within the City and its extended mutual aid response area. Categorically, these operations are most frequently considered to be emergency or non -emergency. Responses to emergencies include, but are not limited to, fire, medical aid, transportation accidents, property damage, operations level hazardous materials and rescues. The division also supports other fire operations such as specialized/technical rescue response, technical hazardous materials response, training, fire prevention, public education, public relations, and business inspections, The division engages in continuous and ongoing training in area of responsibility. Expenditure Summary penditures Actu uppression Budget Percent Change Projected 2016 2017 2018 Sa€dries & i +'ages Personnel Benefits Supplies services 2018 2019 2020 2018-19 2019-20 6,224,571 8 6,625,350 5 6,706,701 2,049,050 1 ,961 ,304 1,927,017 122,571 68,618 92,970 397,041 495,961 551,347 6,612,205 $ 6,420,101 5 6,587,822 -2,91% 2,61% 2,119,775 2,019,811 2,081,623 4,72% 3,06% 141,100 105,500 105,500-25,23% 0,00% 552,001 628,483 611,830 13.86-2,65% penditure Tota 8,793,233 ,233 5 9,278,034 9,425,081 5 9,17 9.386,774 F2:57A 2 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire- Suppression 2018 2019 2019 Budgeted Position FTE FTE Salaries Benefits 2020 2020 Budgeted FTE Salaries Benefits Fire Battalion Chief 3 3 $ 406,298 $ 100,018 3 416,456 $ 104,480 Fire Captain 12 12 1,437,473 439,459 1" ' 1,473,410 461,068 Firefighter 39 39 3,865,053 1,250,846' 39 3,961,680 1,284,111 Overtime 440,822 43,685 440,822 43,685 Holiday Pay 270,454 26,802 295,454 29,279 Vacation Payout Retiree Medical 159,000 159,000 Suppression Total 54 54 + 6,420,101 2,019,811 54 6,587,822 2,0 193 Expenditure Detail - Supplies, Services and Other Supplies include fire operations supplies and small tools, Services include physicals and testing, equipment replacement and O&M charges, repairs and maintenance, and uniform cleaning, among others. Fir Account Number 000.11,522.200,31.00 000,11.52.2, 200, 31.01 000..11,522.200,31.,02 000.11.522, 200, 31.03 000.11, 522.200, 31.04 000..11.522.200.31.05 522.200, 31, 06 22.200.35.00 pplies 00.11.522.200,4 000.11.522, 200.41,.02 000.11.. 522.200.41.03 000.11,522,200.41,04 000,11.522.200.41,06 522.200, 42, 00 000.11. 522.200, 43, 00 000,11.522.200.45,00 000.1 1.522, 200.45.95 000.1 1. 522, 200, 48.01 1.522,200,48,02 000,1 1.522.200.49.00 000.11.522.200, 49, 03 00,11.522.200.49.05 Total Services Supplies -Office and Operating Supplies - Operating Supplies - Fire Equipment Supplies - Explorer Post. Supplies - New Employee Costs Supplies - Air pack repair parts Supplies -Safety/Health Supplies - Small Tools & Minor Equipment Prof Svcs - Air samples and Prof Svcs - Hazrnat physicals, hearing tests, TB & Hep B testing ProfSvcs - Hose & ladder testing Prof Svcs - New employee costs: medical physicals, psychological testing, recruit academy tuition Prof Svcs - Medical services Communication - Language line Travel - Rental -Office machines rentals/leases Rental -Equipment Rental 0 & M R&M - Repairs & maint. for bunker gear, exercise equipment, and portable radios R&M - Debt service for 2 new fire engines Misc - Subscriptions, RMS CAD interface fees, tuition and registrations Misc - Explorer Post Misc - Uniform cleaning upplles, Services and Other Sapp1+ n Budget Projected 2016 2017 2018 2018 2019 2020 05 $ S $ - S 111,933 50,777 53,060 55,000 55,000 55,000 27 - 1,098 2,663 849 2,500 2,500 2,500 5,451 6,087 1,047 50,000 25,000 25,000 1,560 10,603 10,600 2,457 3,304 4,104 11,000 11,000 11,000 4,228 3,307 12,000 12,000 12,000 122,571 68,618 72,970 141,100 105,500 105,500 47 100 4,000 4,000 4,000 4,503 2,991 8,975 8,000 8,000 8,000 9,606 7,032 2,243 12,000 12,000 12,000 11,048 3,978 89 2,500 2,500 2,500 3,126 26 25 8 28 150 - 303,299 402,410 482,710 482,710 559,192 542,539 36,915 38,931 22,304 20,000 20,000 20,000 1,953 5,471 291 1,593 - (140) 2,000 2,000 2,000 25,806 33,54 23,466 20,791 20,791 20,791 397,041 495,961 541,347 ° 552,001 628,483 611,830 717,330 194 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Fire Prev. & Investigation FUND NUMBER: 000 POSITION: Fire Chief The mission of the Fire Department includes fire prevention. In fact, a substantial amount of time is required from training and suppression in order to make a fire prevention program work. The Fire Prevention Bureau is responsible for enforcing the provisions of the City Ordinances and International Fire Code, which is accomplished through commercial occupancy surveys, administration of Fire Department permits, investigation of fires, code enforcement and accountability for these activities, Another important goal is education of the public and business owners in order to prevent fires and safety emergencies from occurring. Expenditure Summary Expenditures Salaries & Wages Personnel Benefits Supplies Services Expenditure F_ac Total 2016 $ 624,103 $ 152,860 14,243 35,262 $ 826,468 $ Fire - Prevention & i`nvestigation Actual 2017 653,94'8 161,634 10,006 39,105 Projec 2018 650,483 167,98© 13,613 35,464 Expenditure Detail - Salaries and Benefits 867,539 Budget 2018 2019 629,927 5 609,705 173,866 167,705 12,000 12,000 38,087 45,243 853,880 5 834IT. _ ,853 Percent Chan 2020 2018-19 626,804 3,21 175,453 -3,54% 12,000 0,90% 45,011 18.79% 2019-20 2.80% 4.62% 0.00 % Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Position Fire Battalion Chief Fire Captain Fire Project. Coordinator Admin Support Technician Qwertime Prevention Iota Fire Prev 2018 2019 FTE FTE 2 1 1 2 1 1 ntion & Investigation 2019 Budgeted Salaries Benefits 140,594 $ 246,119 99,001 62,849 2020 2020 Budgeted FTE Salaries Benefits 34,703 65,271 39,987 21,684 6,059 1 $ 144,109 $ 36,445 2 252,272 68,606 1 100,920 41,494 1 64,361 22,452 65,143 6,456 26,804 $ 118,4 195 Expenditure detail - Supplies and Services Supplies include operating supplies for fire investigation activities, Services include equipt`nent replacement and O&M charges, registration, training, subscriptions, and travel, among others. Account Numb 000. .522. 0 000.11, 522.300, Total Supplies 000.11, 522, 300,41.00 000,11.522.300.42,00 000.11.522..300.43, 00 Fire - Prevention 00 Supplies - Office & Operating 01 Supplies - Operating 000,11.522.300.45.00 000,11.522.300.45, 95 000.11, 522.300,48.00 000,11. 522.300.49, 00 000,11.522, 300.49. 08 Prof Svcs - Convert plans to CD storage Communication - Telecom services Travel - Lodging, mileage, meals for fire prevention/investigation classes vestigation Actual Projected 2016 2017 2018. dget. 2018 2G'19 202 541 5 1, 597 3,702 8,408 13,613 12,000 12,000 12,000 4,243 10, 006 13,613 12,000 12,000 2,000 739 5,000 5,000 5,000 1,461 2,432 1,080 - 721 2,260 1,055 1,500 1,500 1,500 Equipment Rental - 2,669 3,731 1,753 - - Rental -Equipment Rental 0 & M 25,760 21,674 24,587 24,587 31,743 31„511 R&M - Annual maintenance 84 330 - Misc - Registrations for classes, 2,354 6,747 6,163 6,000 6,000 6,000 subscriptions, memberships Misc - PPI credit card fees Total Services Total Supplies, Services and Oth 1,474 1,931 825 1,000 1,000 1,000 35,262 39,105 35,464 38,087 45,243 45,0 49,505 49,110 $ 49,076 $ 50,087 $ 57,243 $ 57,0 196 DEPARMENT: Fire (11) FUND: General Responsible Manager: Jay Wittwer Description DIVISION: Training FUND NUMBER: 000 Position: Fire Chief The Training Division team serves to provide training for all phases of the fire department as well as special training such as urban rescue and hazardous materials. The Training Division also serves as a quality control for college classes, Washington State Fire Service education programs and King County Emergency Medical Services. Training is received in many ways: regularly scheduled drill, independent study, fire prevention inspections, pre -fire planning and during emergency operations. Training is now recognized as the number one priority for the career firefighter, New and exotic chemicals are creating ever -changing hazards for the firefighter and knowledge is the key to survival. EMS skills are constantly being upgraded and the progressive department must keep abreast of the new developments. The Tukwila Fire Department Training Division is also responsible for the safety of all divisions within the fire department. This can only be accomplished through training in the latest techniques and information available. Expenditure Summary Expenditures Salaries & W"oia es Personnel Benefits Supplies Seances F pend'oture Total Fire Training Bud let Percent Change Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 247,653 $ 291,479 $ 252,197 $ 258.187 $ 263,64.. 2 269,763 ', 2,11 "/0 2,.32% 61,731 53,584 53,038 71,346 55,982 56,761 -21,53% 4,96% 3,872 4,647 2,820 8,500 8,500 8,500 0,00% 0,00 % 65,984 93,953 119,877 128,654 111,658 113,600 -13.21% 1,74% ,240 $ 443,663 Expenditure Detail - Salaries and Benefits 427,933 $ 466,687 $ 439,782 $ 450,624 -5,77% 2.47% Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Fire - Training Position 2018 2019 FTE FTE Fire Captain 'erkirne Training Total 2 2 2 2019 Budgeted Salaries Benefits 244,829 $ 54,118 18,813 1,864 263,642 $ 55,98 2020 FTE 2 2020 Budgeted Salaries Benefits 250,950 $ 18,813 56,897 1,864 269,763 $ 58,762 197 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous training and operating supplies; services include instructor fees, travel, equipment replacement and O&M charges, membership, and registrations, among others. Fir Training Account Number 0Q0,11,522.410_31,00 Supplies - Office & Ope 000,11,522.410,31,01 Supplies - Operating 000.11.522,410,31.44 Supplies - Training Total Supplies 00.11.522,410,41,0 1.522.410.42,00 , 522.410,43, 00 000.11, 522.410.45, 95 000.11. 522, 410, 49, 00 000.11.522, 410.49,44 Total Services Actual Budget Projected 2016 2017 2018 Prof Svcs - CBT instructor fees, Outside training instructors. emergency vehicle driving cert., other prof. secs Communication - Telecom services Travel Lodging, mileage. and meals for training division classes Rental -Equipment Rental O & M Misc Tuition, registrations, memberships, harp radio testing Misc - Education trainirio contract. 286 1,829 1,757 3,872 2,800 2018 2019 2020 0 5 2 3,387 337 1,140 2,225 5,500 3,000 4,647 2,820 8,500 5,500 3,000 8,500 5,500 0 0 4,200 4,300 4,500 4,500 4,500 960 747 240 - 9,420 8,611 4,509 2„000 2,000 2,000 11,447 8,685 17,154 17,154 10,158 12,100 37,666 62,265 84,218 90„000 80,000 80,000 9,446 9,456 15,000 15,000 15,000 66,984 93,953 119,877 128,654 111,658 69,856 5 96,600 $ '122,698 $ 137,154 120,158 $ 122,100 198 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittvwer Description DIVISION: Facilities FUND NUMBER: 000 POSITION: Fire Chief Facilities is the operation, maintenance, and utilities of the four stations owned by the City of Tukwila, The purpose of the Facilities budget is to provide a cost accounting for the maintenance, upkeep, and utilities used by the four fire stations. Expenditure Summary Fire - Expenditures upplies ervices Expenditure Total Actual Budget Percent. Change Projected 2016 2017 2016 2018 2019 2020 2018-19 2019-20 13,695 $ 14.173 $ 19,781 $ 28,500 $ 28,500 $ 28,500 0.00% 0,00% 78,696 86,176 96,040 82,360 82,360 8:r,360 0.00% 0.00% 92,391 $ 100,349 $' 1"t5,821 $ 110,860 $ 110,860 $ 110,860 0.00% 0,00% 199 Expenditure Detail - Supplies, Services and Other Supplies 'include miscellaneous station supplies; services consist of utilities for each of the stations, Account Number 00 0.11.522, 500, 31.01 Fire - Fa es Actu Budget 2016 2017 Protected Supplies 08ice & Operating all stations Supplies - Station 51 $ 8,953 4,741 Total Supplies 00.11.522, 500, 42. 01 000,11, 522, 500. 42, 02 000,11.522.500, 42, 03 000,11, 522, 500,42.04 000,11,522, 500, 47.01 0,11, 522.500, 47, 02 000,11,522,500,47,03 522,500,47,04 000,11.522.500,47, 07 000,11 522 500.47,08 000.11, 522, 500,47, 09 22.500.47,11 000.11, 522.500.47.12 000.11.522, 500.47.14 000,11 522.500.47.15 000.11, 522.500.47.16 000.11, 522.500.48, 01 000.11, 522, 500,49.00 Total Services 2018 2019 14,173 $ 19,781 $ 28,500 $ 28,5 13,695 14,173 19,781 285500 Communication - Station 51 telephone and alarm service Communication - Station 52 telephone and alarm service Communication - Station 53 telephone and alarm service Communication - Station 54 telephone and alarm service Public Utility - Station 51 electricity Public Utility - Station 52 electricity Public Utility - Station 51 water, sewer, and surface water Public Utility - Station 52 water, sewer, and surface water Public Utility - Station 51 natural gas Public Utility - Station 52 natural gas Public Utility - Station 53 electricity Public Utility - Station 53 natural gas Public Utility - Station 54 water, sewer, and surface water Public Utility Station 54 electricity Public Utility - Station 54 natural gas Public Utility - Station 53 water, sewer, and surface water R&M - Station 51 Misc - Alarm services 2020 00 28,500 28,500 294 315 1,438 2,000 2,000 2,000 434 582 791 1,000 754 611 811 1,000 711 830 5,536 5,000 20,549 1,446 14,691 3,979 5,100 5,521 5,948 2,811 3,414 4,609 2,545 5,314 579 78,696 20,554 2,365 14,978 25.000 1,315 14,639 3,832 4,260 6,970 5,979 7,899 3,569 3,581 5,604 3,226 5,537 (257) 6,921 5,526 6,702 4,721 3,260 5,442 4,343 5,334 22,200 6,000 7,300 3,550 7,100 3,000 4,100 4,560 3,000 4,000 4,500 4,050 1,000 1,000 1,000 1,000 5,000 5,000 22,200 6,000 7,300 22,200 6,000 7,300 3,550 3,550 , 7,100 3,000 4,100 4,560 3,000 4,000 4,500 4,050 86,176 96,040 7,100 3,000 . 4,100 4,560 3, 000 4,000 4,500 4,050 82,360 82,360 82 plies, Services and Other $ 92,391 $ 100,349 $ 115,821 60 $ 110,860 $ 110 200 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Special Operations FUND NUMBER: 000 POSITION: Fire Chief The Special Operations Division of the Tukwila Fire Department consists of two teams ---the Hazardous Materials Team and the Specialized Rescue Team. Each team has separate responsibilities and training. The purpose of the Hazardous Materials Team is to respond to and mitigate hazardous materials incidents within the City of Tukwila. These incidents include, but are not limited to, chemical releases, fuel spills, illegal drug laboratories, or environmental emergencies related to civil disobedience or terrorism. Hazardous Materials Team members are responsible for developing and delivering Operations Level lessons and training in the aforementioned areas of Hazmat responsibility, The purpose of the Rescue Team is to respond to and mitigate incidents requiring specialized rescue. Special Rescue incidents include, but are not limited to, high angle rope rescue, confined space rescue, trench rescue, structural collapse, and water rescue especially in the Green River, increased training and new equipment additions are essential to the ever-increasing hazardous situations facing the City. Expenditure Summary Fire - Special Operations Expenditu Supplies Services Actual Projected 2016 2017 2018 penditure Total S 9,904 $ 11,085 29,038 18,749 50,029 29,038 $ 28,653 $ 61,114 udclr*t Percent Chan 2018 2019 2020 8,000 $ 45,581 2018-19 2019-20 6,000 S 6,000 36,291 36,224 53,581 -25.00% 0 00% -20.38% -0,18% 42,291 42,224 -21,07% -0,16% 201 Expenditure Retail - Supplies, Services and Other Supplies include miscellaneous office and operating as well as small tools and equipment specific to special operations. Services include participation in annual recycling event, equipment replacement and O&M charges, training, travel, and repairs and maintenance, among others. Account Number 000.11.522.201,31,00 Supplies - Office & operating 000,11,522.202,31.00 Supplies - Office & Operating 000,11.522,202.35.00 Small Tools & Minor Equipment Total Supplies [it?C9.11.522, 201,41.Ot1 000.11.522.201.45.95 000.11.522.201,48.00 00,11.522.202.43, 00 00 11 522.202 48.00 522.202.49, 00 Fir Prot Svcs - Annual recycling event Rental -Equipment Rental 0 & M R&M - Calibration of Iiazmat testing equipment, level A suet repair Travel - Lodging, meals. and mileage for rescue team related training courses R&M - Rescue boat repairs, rescue tools maint,. air monitoring equip, calibration Misc Registration/tuition for specialized rescue related training classes Total Services Total Supplies, Serricasand Other Sp at iian's Actual 2016 1f,760 10,100 1,178 Projected 017 2018 2,000 9,904 8,085 1,000 9,90'4 11,085 9,947 29,947 8.802 18,331 1,250 500 Bud 2018 2019 2020 2,000 $ - $ 5,000 5,000 5,000 1,000 1,000 1,000 00 6,000 6,000 20,000 20,000 20,000 18, 331 9,041 8,974 1,250 1,250 1,250 500 500 500 5,500 5,500 5,500 29,038 18,749 50,029 45,591 36,291 36,224 29,038 $ 28,653 61,114 83,681 $ 42,291 $ 42,224 202 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Emergency Management FUND NUMBER: 000 POSITION: Fire Chief This division establishes a solid foundation for emergency management in the City of Tukwila. Expenditure Summary Fire - Emergency Management Expenditures Actual Budge Percent Change Projected 2016 2017 2018 2018 2019 2020 2018-19 2019.20 Salaries & wages $ 256,665 5 255,647 $ 235,049 S. 232,598 $ 243,575 S 249,410 Personnel Benefits 63,711 64,52.6 66299 69,334 70,242 72,957 Supplies 38,680 6,863 24,858 36,268 96,268 96„268 Services 21,350 13,140 25,784 22,171 21,062 20,915 Capital Outlays 7,934 200,000 200,000 Expenditure Total 380,406 $ 349,111 $ 351,990 : $ 360,371 $ 631,147 5 6539,54 Expenditure Detail a Salaries and Benefits 4.72% 1,31% 165,44% -5,00 % °/, 7 8, t 4 Salaries are based on actual costs for existing positions and include a cost of living adju contract agreements. Fire - E Position Fire Battalion Chie CERT Trainer Overtime Emergency igrnt Tota ergency Management 2.40 % 3,86% 0.00% -0,70% 0.00°/ ent per 2019 Budgeted Salaries Benefits 142,668 $ 32,896 91,501 36,414 9,406 932 243,575 $ 70,242 2020 FTE 1� 1 2020 Budge Salaries Benefits 146,234 $ 34,244 93,769 37,780 9,406 932 249,410 $ 72,956 203 Expenditure Detail - Supplies, Services and Other Supplies include supplies and small tools utilized for emergency management operations; services include equipment rental and repair among other items. Fire - Emer Account Number 000,11.525,600.31,00 Supplies - Office & Operating 000,11,525.600.35,00 Small Tools & Minor Equipment Total Supplies 00.11,525,600,41,00 000,11.525.600,42,00 000,11. 525, 600, 43.00 000.11.525.600, 45.94 000,11, 525.600.45,95 000,11, 525.600.48.00 000,11, 525,600, 49, 00 Total Services upploes, 'Servi cy Managem en 2016 Actual Projected 2017 2018 Prof S\cs - Undergounding Communication INET and Neortel at EOC Station 45 Trawl Parking, mileage, etc Rental -Equipment Replacement Fund Rental -Equipment Rental 0 & M R&M Fire equipmerot Misc - Other sand Other 6,768 5 1,912 38,680 7 7,933 639 566 4,263 272 7,640 Budget 2018 2019 2020 6,863 $ 6,590 18,268 6,863 12,000 $ 22,000 5 22,000 24,268 74,268 74,268 24,858 68 96,268 96,268 655 8,254 3,328 14 4,303 285 17,171 17,171 570 4,346 50 13,140 20,062 00 000 25,784 22,171 21062 20,9 0,030 $ 20,004 $ 50,642 58,439 $ 117 117,1 204 DEPARTMENT: Fire (11) FUND: General RESPONSIBLE MANAGER: Jay Wittwer Description DIVISION: Ambulance, Rescue & Aid FUND NUMBER: 000 POSITION: Fire Chief The purpose of the Fire/Ambulance, Rescue and Emergency Aid division of the Fire Department is to provide basic and advanced life support to the citizens and general public of Tukwila as well as within our mutual aid response areas. Ambulance service is provided on a limited basis as outlined in Fire Department Standard Operating Procedure, Current service levels include 100% of fire fighters trained as E.M,T,'s and defibrillation technicians, and one aid car, three engines, one ladder truck, and one battalion rig with emergency care capabilities. Expenditure Summary Expenditure Fire = Ambulance, Resuce & Aid 0 Supplies Services Intergov1, Services & Taxes 46,172. 9,113 190,989 Actua Projected 2017 2018. 26,748 S 30,777 11,711 17,024 200,019 209,940 Budget. Percent Change 2018 2019 2020 2018-19 2019-20 26,500 $ 26,500 $ 26,500 16,750 23,063 19,876 216,045 215,586 221,945 0,00% 37.69% •0.21 % 0.00% 3.82% 2.95% Expenditure Total 46,274 240,478 $ 257,741 259,2' 265,149 $ 268,32 2'.26°/ 1,20% Expenditure Detail - Supplies and Services Supplies include miscellaneous operating supplies; services include equipment O&M and equipment maintenance. Intergovernmental includes dispatch services. Account Number Fire Ambulance, Rescue & Aid Actual Budget Projected 2016 2017 2018 2018 2019 2020 000.11.522,208.31:00 Supplies - Office Operating 0170,11.522,208.31.01 Supplies - Operating Total Supplies S 14,385 $ 208 S 411 S =, $ $ - 31,787 28,540 30,366 26,500 26,500 26,500 46,172 28,748 30,777 26,500 000,11, 522.208.41.00 000,11.52.2.208.45.95 Rental -Equipment Rental © & M 000.11,522,208.48.00 R&M • Defibrillators, backboards, blood pressure cuff calibration Total Service 9,113 621 274 11,090 15,750 1,000 26,500 26,500 15,750 22,063 1,000 1,000 18,876 1,000 9,113 11,711 17,024 16,750 23,063 19,876 000.11.522,230,51,01 IntergoV(- Fire suppression Valley Comm 000,11,522,230,51.02 IntergoVt - Rescue/Emergency Aid - Valley Comm Intergovernmental Services and Other 90,401 94,686 96,502 95,060 95.060 95,060 100,588 105,333 113,438 120,985 120,526 126,885 190,989 200,019 209,940 216,045 215,586 221,945 $ 246,274 $ 240,478 $ 257,741 : $ 259,295 $ 265,149 $ 268,321 205 206 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 207 208 COUNCIL AGENDA SYNOPSIS 10/08/18 P, ,am/ t'rp VC ITEM INFORMATION VICKY CARLSEN Review Public Safety Plan and Ci Budget TEMP No. 3.1. 10/08/18 Shops) Funds 2019-2020 Proposed er Council is being asked to review the Public Safety and City Facilities Funds 2019-2020 proposed budget. If no changes are requested, Councel consensus will be requested to move the Public Safety and City Facilities funds 2019-2020 proposed budget to the final budget package for approval in November. RECO MENDATIONS SP(.)?\S(?R,/Ai)MIN rks Con r Finance Pubic tv Conum HOUGARDY ( r:,mMraFI. Unanimous Approval; Forward to Comm ee o he Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATJON REQUIRED Ford Source: Comments:: MTG. DATE 0/08 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 0/08 Informationai Memorandum dated 08/1S/18 Public Safety and City Facilities Funds 2019-2020 Proposed Budge inutes from the Public Safety Committee meeting 10/0 209 210 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Cornittee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: DATE: Mayor Ekberg August 15, 2018 SUBJECT: Public Safety Plan and City Facilities Funds 2019-2020 Proposed Budget Updated September 27, 2018 ISSUE As provided for in the budget process approved by the Finance Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Public Safety Plan and City Facilities funds section of the budget is ready for review by the Finance Committee. BACKGROUND The Public Safety Plan fund is used to account for construction costs associated with the new Justice Center and reconstruction of fire stations. Projects in this fund are funded by voter approved debt, non -voted debt (LTGO) and dedicated revenue sources including real estate excise tax, fire impact fees, and land sale proceeds. The City Facilities fund accounts for costs associated with major reconstruction of City facilities including the Public Works shops facility, Projects in this fund are funded by LTGO or other non -voted debt options. DISCUSSION Public Safety Plan Fund: The proposed budget reflects updated project costs as presented by SOJ on August 1, 2018. Because fire station 54 was removed from the plan, soft costs that had been allocated to fire station 54 had to be reallocated to the remaining projects. At the end of the biennium, the fund is expected to have an ending fund balance of approximately $2.5 million. City Facilities fund (PW Shops): Funding for PW Shops facility in the City Facilities fund include LTGO bond proceeds in 2019 to purchase land for the Public Works Shops facility and remodel existing structures to accommodate City staff needs. It is anticipated that construction will be completed in 2020 and any remaining funds will be transferred to the public safety plan fund. Updates to the Financial Framework: The financial framework, as presented to the Finance committee on June 5, 2018 included issuing LTGO debt of $20 million in 2920. Because of changes in timing of expenditures and reallocating soft costs from fire station 54 to the remaining projects, the City now expects to issue $25 million in 2019..Fire impact fee budget has also been increased from $300 thousand to $500 thousand to reflect the increase in the impact fee rates. At the August 20, 2018 Public Safety committee meeting, the proposed budget for the Public Safety Plan and City Facilities (PW Shops) funds were presented. Staff was asked to provide (1) a footnote explaining capitalization of supplies and equipment, (2) a footnote explaining revenues on the Capital improvement Program pages in greater detail, 211 INFORMATIONAL MEMO Page 2 (3), footnotes explaining the proposed $297 thousand estimate for fire station 54 in 2019, and (4) an explanation for the change in LTGO debt from $20 million to $25 million. (1) Capitalization of supplies and equipment Supply line items included in the budget have been updated to reflect exactly what equipment is being purchased. Bunker gear and SCBAs were purchased in 2017. Purchase of extrication equipment is planned for the upcoming biennium. (2) Capital Improvement Program (CIP) pages ^ revenues Caption has been updated to correctly state "FundBalance" (3) Costs associated with Fire Station 54 Below is a chart summarizing costs spent to date on Fire Station 54 as well as the proposed budget for 2019. Summary of Fire Station 54 Costs (rounded) 2017 2018 2019 Total A&E Services $ 82,000 $ 69,000 $ $ 151,000 Land Acq. & related costs 9,000 905,000 914,000 Project Mgmt 49,000 58,000 107,000 Pre -Construction 500 33,000 33,500 Study to retrofit existing station - 297,000 297,000 Totals $ 140,500 $ 1,065,000 $ 297,000 $ 1,502,500 At the July 16, 2018 Public Safety committee meeting, discussion was held regarding contract amendments to the Public Safety Plan. Committee members discussed the amendments as well as the unknown costs of retrofitting Station 54. Mr. Goldblatt stated that preliminary work is planned to assess the condition of the station. The preliminary work will build on past studies and provide an updated cost estimate for retrofitting the existing station. The proposed budget includes $297 thousand for this assessment. Also included in the revised budget of $1.5 million. is budget to demolish the existing structure on the new station 54 site. (4) Proposed change in debt from $20 million to $25 million Steve Goldblatt, PMQA Consultant provided a Public Safety Plan update dated August 9, 2018. In his report, he states that with the deletion of station 54 from the project, there will be a loss of some economy of scale on design, construction, and dependent costs for stations 51 and 52. The City received updated budgets for the Plan at the July 23, 2018 Committee of the Whole and, due to the removal of station 54, total project costs increased approximately $3 million, Cost changes are summarized in the chart below. 212 INFORMATIONAL MEMO Page 3 Summary of Project Budget Changes (in thousands) Scenario D - 20 Year Debt as presented at June 11, 2018 Work Updated at July 23, Session 2018 C,O.W. Change Justice Center $ 68,570 $ 68,536 $ (34) Fire Station 51 12,540 13,272 732 Fire Station 52 17,651 18,610 959 * Fire Station 54 143 1,502 1,359 Apparatus & Equipment 15,825 15,825 PW Shops 30,000 30,000 Total Budget $ 144,729 $ 147,745 $ ,016 Scenario D - 20 Year Debt showed a budget for station 54 at $143 thousand, The updated budget includes all costs in incurred to date as well as $297 thousand for a study to retrofit existing station 54. In order to true up the budget in the next biennium and provide an ending fund balance to carry forward into the next budget cycle, the 2019-2020 budget proposes a debt issuance of $25 million. It should be noted that, when it becomes necessary to issue the debt in 2019, the City can choose to issue less than the budgeted amount if the full $25 million is not needed, Increasing the debt issuance was proposed because it provides the greatest flexibility for the general fund. There are other options available to true up the updated budget. Some of the options include: • Reduce the proposed budget for debt issuance to $23 million • Reduce PSP plan costs in other projects • Reduce budget for fire apparatus and equipment • Dedicate additional general fund sources to the plan Once a decision is reached on the preferred method of truing up the 2019-2020 budget for the Public Safety Plan fund and City Facilities fund, a revised proposed budget will be presented to the Committee for review. At the September 4, 2018 Public Safety Committee meeting, a table comparing cost estimates for Station 54 both before Council adopted the D-20 model and after, including the soft costs that were absorbed by Station 51 and 52. The information requested is presented below in the following tables 213 INFORMATIONAL MEMO Page 4 Properly Permits/Fees Construction (pre -con, const & taxi Fire Station 54 Project Cost Comparison Before/After D-20 Note: this table does not reilecl future cost of assessing rdre cuw Station 54 needs. as of September 20, 2018 /reconciiled to Aug 2018 GL C Revised D.20 Budget to Change in Dolt: Council on Budget Sper 7/23/1 (A B) as Category Services (both design & CA) $ 1,003,000 $ 150,000 $ 854,000 $ 906,193 $ 262,000 $ 20,0 $ 9,935,000 $ 230,0 nstruction Related Costs $ 1,038,500 $ 48,875 Plot Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 476,000 $ 107,50 $ 1„184,500 S 39,432 TOTAL $ 14,753,000 $ 1,502,000 $ 52,193 (242,000) 8 (9,705,000) $ (989,62 a) a (368.500) (1,145,068) $(13,251,000) Additional Cost Impacts to FS 51 & 52 Fire Station 51 Before D-20 12,509,000 Station 52 l $ 17,652,000 After D-20 $ 13,273,000 $ 18,610,000 Delta 764,{I()0 958,000 131,495 904,701 22,628 79,570 Notes Programming, ite analys'ss, e'tl I�rc�per Purtiki and Commission Moils Testing, Printing, ©ic, p i and Legal Drive -through Site Plan Impact at FS 5 $ To Cos Increase to FS 51 & FS 52 Delta (C-B) B lance Remaining in Budget 18,505 1,492 20,000 230,000 26,247 27,930 39,432 363,606 2, 372kf100 Motes Uuity Disconnect ale ©txisting Clean Up (Likely slay lower than his number, Hadvlat Site tnssedlion, etc, Latest Official Budgets RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget on to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in November, ATTACHMENTS 214 Total Capital Project Revenue Transfers In - Fire Impact Fees Transfers In - City Facilities Fund Total Revenue Expenditures Justice Center 123,833 4,31,266 17,869,000 2,157,000 26,596,000 23,515,000 1133.01%-11,58% Fire Station 51 59,853 254,484 1,145,000 5,320,000 9,416,000 2,396,000 76,99%-74.55°10 Fire Station 52 8,256 161,299 771,000 672,000 2.963,040 13,749,000 340,92% 364,02% Fire Station 54 142,791 1,062,000 ti 29'7,000 - 0,00% 0,00°% Fire E ui rnenl - 324,578 28,146 0,00% 91,33% Total Capita! Projects 191,942 389,840 20,847,000 8,149„000 39,596,578 39,688,146 385.91% 0,23% DEPARTMENT: N/A FUND: Public Safety Plan Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 305 POSITION: Public Works Director The Public Safety Plan fund is used to construct a new Justice Center, which will house the Police department and Court, and reconstruct existing fire stations, Projects in this fund are paid for with voter- approved debt, non -voted debt (LTGO), and other dedicated revenue sources including real estate excise taxes, impact fees, and proceeds from land sales, Revenue and Expenditure Summary Operating Revenue tvliscellaneous Reeenue lravestment Earnings Total i liscellaneous Revenue aisifa Project Revenue Tukwila South Mitigation 500,000 300,000 300,000 300,000 300,000 0.00% 0.00% Real Estate Excise Tax 500,000 - 500,000 500,000 0_00% 0,00°% Sale of Land 4,889„300 1,000,000 = 0,00% -79,55% IJTG© Bond Proceeds 32,990,000 - 40,675,046 0.00% 0,00% LTGO Bond Proceeds - - - 17,500,000 0.00% 0,00% Premium on Bond Proceeds 3,719,954 - 0.00% 0.00% 6 1,800,000 21188.12`I°-97,18% ty Plan utaiic safe Actual 2017 2018" 20 P 258,283 50 Budget 0 Percent Change 2020 2018.19 2019-20 300,000 $ 100„000 300.000 100,000 0.00%-66,67% 0.00% -66,67% 36.709,954 500,000 600,000 1,017,000 400,000 j - 500,000 500,000 0.00% 0_00% 750,000 283,709 0.007 -83 79°V 36,719,516 775,283 1,703,546 300,000 66,414,346 2,683,709 Transfer for Fire Apparatus Total Expenditures Beginning Fund Balance Change in Fund Balance 3 ;Ending Fund Balance 'Projected 1 5 3,651 542,972 206,389 !„6'3,491 25.389,972 36,513„127 36,724,918 513,127 211,792 (23,686,427) 513.1 $ 36. 916 5 13,038.491 4,447 27 7 724, 340,000 11,844„000 39,896,578 40,028,14.E 236,85% 11,673,OOfl 13,038,491 39,556,259 11.70% 11,544;000) 26,517,768 t37,344,437)-329.71% 129„000 $ 39,558,259 $ 2,211,822 30563.77% 203, 38°,% -240.83% -94,41 °/v 4 215 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and constrn. Project costs are related to Public Safety Plan. Included in line 305.98.594.220.62.00 2019 budget of $12,676,000 below is $297 thousand to study what it would take to make life safety improvements to the existing fire station 54. Account Number 305.96,522,220,35.00 Supplies - Bunker gear, SCBAs 305.96.594,220,35,00 Supplies - Extrication, SCBA fill stab Total Supplies 305,96,594,180,41.00 Prof Sys - Design for Justice Center 5. 98, 594.220, 41.00 P To esaon far Fire S Total Intergovernmenta Public Safety Plan 2 Actual 2017 2018* 403,948 5 2,393 4,066 �urtge� 2018 2019 2020 324,576 28,146 403,948 6,458 324,578 28,146 5 815,966 12,750 2,157,000 $ 1,314,000 3,471,900 305,00,594,220,64,00 Capital - Land Fire Station' 882,730 305.98.594,180,61.00 Capital - Buildings & Structures 2,977,600 305.96,594,210,61,00 Capital - Construction of Justice Center 13,499,142 4,210,62_00 Capital - Land for Justice Center 431,266 576,256 5.98.594,220.61.00 Capital - Land Fire Station 917,002 5,98,594.220,62,.00 Capital - Construction at Fire Stations 558,574 288,183 194-220.64.00 Capital - Fire equipment 9,130 1,684 4,220.65-00 Capital - Fire Stations 880,4 9 Total CJth Total Supplies, Ser ices and Othe 'Projected ,402,917 20„011,0 20,846,233 2,269,000 4,654,000 460,000 26,136, 000 23, 515, 000 12,676, 000 16,145,060 6,923,000 39,272,009 39,660, 94,000 6 3.9,596,578 5 39,688,14E 216 DEPARTMENT: N/A FUND: City Facilities Fund RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 306 POSITION: Public Works director The City Facilities Fund is used for new construction or major reconstruction of city facilities. The current project accounted for in this fund is the Public Works Shops facility, Revenue and Expenditure Summary Actual City Facilities Budget P'ercentChange Projected 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Re%enue Bond Proceeds $ $ $20,000000 $23,343,000 7.5 -67787% 0,00% Transfers In - General Fund - 141,854 1,000,000 - 0.00% Transfers In - Land Acq, (REET) - 3,000,000 0.00% Transfers In - Utility Funds - 141,854 4,000,000 - 0.00% Total Revenue 283,709 28,000,000 23„343,000 7,500,000 Expenditures Capital Projects Public Works S.. o s Total Capital Projects Transfer to General Fund Transfer to Utility Funds Transfer to Public Safety Plan Fund Total Expenditures ,Beginning Fund Balance Gha age in Fund Balance Ending Fund Balance 283,709 22,336,000 2,302,000 2,879,0 283,709 22,336,000 1,000,000 2,750,000 283,709 26,086,000 2,t100 2,87 0,00% 0_00% .87.87% 0.00% 4:501,291 25.07%© 4.501,291 25.07°, 56 1,750,000 283,709 0.00% 0,00% 0,00% 0,00% 0.00% -83.79% 2,302,000 4,629,000 4,785,000 101.09% 3.37% 1,914,000 1,914, 000 4,785,000 0,00% 150, 00% 21,041,000 2,871,000 (4,785,000)'-86.36%-266 67% ,914,000 521,041,000 $ 4,785,000 $ 0 E-77.26% -100.00% 217 Expenditure Detail —Services and Capital Services include consulting and design. Capital includes land acquisition and construction. Project costs are related to City Facilities. City Fac Account Wun•pher 3t56.98.594.180.41.90 Prof Secs - Design tray P11 ' Sh Total Services 3t16.98.594.180,61,00 Capital - Land PL"+f Shops 34t6.96,594.480,62.00 GapifaP - Suildings & Stru Total other_ Total Supplies, and Other Actual Projected 2016 2017 2018 6 2,302,000 2,302,000 19,897,9'74 283,709 136,026 283,709 20,034,000 22,336,000 2,302,000 019 2020 2,879,000 4,501,29` 2,879,000 4,50'l,2 2,000 $ 2,879,000 $ 4,,501,2 218 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2017 - 2022 PUBLIC SAFETY PLAN 305 Fund CIP "*Other After Six Page # PROJECT TITLE 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 54 Justice Center 26,596 23,515 0 0 0 0 50,111 46,714 0 55 Replace Fire Station 51 9,416 2,396 0 0 0 0 11,812 5,032 (2,150) 56 Replace Fire Station 52 * 2,963 13,749 957 0 0 0 17,669 10,750 (7,860) 57 Replace Fire Station 54 297 0 0 0 0 0 297 0 0 58 Fire Apparatus & Equipment 625 368 482 608 507 2,597 5,187 0 5,558 Grand Total Changes from 2017 to 2019 CIP,: None, 40,028 1,439 608 507 255a97 85,076 62,496 (4,452) * Fire Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Fire Impact Fees effective January 1, 2009, Ordinance 2365. Amended on 5/7/18 by Ordinance No. 2571 2019 - 2024 Capital Improvement Program 51 9/27/20 819 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Justice Center Project No. 9.2E+07 DESCRIPTION: As part of the City's Public Safety Plan, build a Justice Center for the Police Department, Municipal Court, and Emergency Operations to ensure the continuity and improvement of City services, JUSTIFICATION:Almost all City buildings have structural and seismic concerns for public safety. Existing facilities are located throughout the City and could be consolidated for better function, use of space, and service to our citizens, STATUS; Voter -approved Bond in 2016, Property acquisition on Tukwila International Blvd, Design in 2017/2018'with construction scheduled for 2019/2020, MAINT, IMPACT: Improves public safety and efficiency for City operations.. COMMENT: Public Safety Plan will be paid by voter -approved debt, Various City land sales are included in funding. FINANCIAL (in $000's) EXPENSES Design Land (RIW) Const. Mgmt. Construction TOTAL EXPENSE Through Estimated 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL 508 47 2,982 14,887 17,869 1,725 460 6,573 17,838 26,596 FUND SOURCES Public Safety Bond 22,026 Longacres Land Sale Tukwila Village Land Sales Traveler's Choice Land 305 Fund Balance (21,471) TOTAL SOURCES 555 17,869 17,869 40,675 2,000 2,289 750 26.596 6,375 17,140 23,515 0 5,215 15,394 12,948 34,978 68,535 1,000 22, 515 23,515 0 0 62,701 2,000 3,289 750 (205) 68,535 220 2019 - 2024 Capita! Improvement Program 52 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUM 'IARY 2019 to 2024 Replace Fire Station 51 Project No. 90830402 As part of the City°s Public Safety Plan, construct a new 11,933 square foot Fire Station 51 at South 180th Street and Southcenter Parkway. The existing Fire Station 51 is too small to house needed fire apparatus and equipment and is also seismically unsound, Expected growth in Tukwila South led to the donation of land for the new Fire Station 51 as part of the Tukwila. South Development Agreement, Voter -approved Bond in 2016, Fire headquarters is currently located in Fire Station 51, but with the new construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2018 with construction in 2019/2020, New facility will still require ongoing maintenance. Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee. Revenue shown in 2017 through 2031 is from the Tukwila South Development Agreement #14-065 for fire impact fees and was approved by Council on 6/2/14. FINANCIAL (in $000°s) EXPENSES Design Land (RAN) Const. Mgmt, Construction TOTAL EXPENSES FUND SOURCES Public Safety Bond Land Donation/Sale Tukwila South Fire Impact Fees Fire Impact Fees Ex 305 Fund Balance TOTAL SOURCES Through Estimated 2017 2018 2019 365 710 4,754 710 500 51 285 (5,225) 1,075 1,061 84 1,145 300 250 595 1,145 490 2,034 6,892 9,416 250 300 500 8,366 9,416 2020 967 1,429 2,396 300 500 1,596 2,396 2021 2022 2023 2024 BEYOND TOTAL 1,000 300 300 600 0 0 300 300 (600) 0 300 382 (682) 0 0 300 (300 0 1 2,150 (2,150) 0 1,916 710 3,001 8,405 14,032 4,754 1,960 4,750 301 2,267 0 14,032 2019 - 2024 Capital improvement Program 53 221 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 52 Project No. 90830405 DESCRIPTION: As part of the City°s Public Safety Plan, construct Fire Station 52 with a 15,068 square foot fire station located in the City Hall Campus, at Southcenter Blvd and 65th Avenue South. Fire headquarters will now be at FS 52„ The existing Fire Station 52 is too small to house needed fire apparatus and equipment and is also seismically JUSTIFICATION: unsound, In order to continue to provide fast response times, high quality service, and meet compliance with state law, Fire Station 52 must be replaced. Voter -approved Bond in 2016, Fire headquarters is currently located in Fire Station 51, but with the new STATUS: construction of Fire Stations 51 and 52, headquarters will now be at Fire Station 52. Design in 2019 with construction in 202.012021. MAtNT. IMPACT: New facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list,. FINANCIAL In $000's) EXPENSES Design Land (RMI) Const. Mgmt, Construction TOTAL EXPENSES Through Estimated 2017 2018 20 169 756 16 772. 9 2020.2021 2022 2023 2024.BEYOND TOTAL 2,634 92 237 2,963 2,718 11,031 13,749 364 593 957 3,559 16 3,174 11,861 18,610 FUND SOURCES Awarded Grant Public Safety Bond Land Sale Fire Impact. Fees Expected 305 Fund Balance 169 TOTAL SOURCES 169 772 772 10,000 750 (7,787) 2,963 13,749 4 957 957 0 0 0 0 0 0 7,860 (7,860) 0 0 10,000 750 7,860 0 18,610 Project Location 222 2019 - 2024 Capital improvement Program 54 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Replace Fire Station 54 Project No, 91630402 DESCRIPTION: As part of the City's Public Safety Plan, replace/remodel Fire Station 54. JUSTIFICATION: The existing Fire Station 54 is too small to house needed fire apparatus and equipment and is also seismically unsound, STATUS: As Fire Station 54 is in the correct location, in 2019 the City wkll review options for remodeling Fire Station 54 to determine appropriate next steps, MAtNT. IMPACT: Facility will still require ongoing maintenance. COMMENT: Public Safety Plan will be paid with voter -approved debt. Project is on Fire Impact Fee list. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 EXPENSES Design Land (RAN) Const. Mgmt, Construction TOTAL EXPENSES 143 143 FUND SOURCES Awarded Grant Public Safety Bond Fire Impact Fees Fire Impact Fees Expected 305 Fund Balance 143 TOTAL SOURCES 143 169 893 1,062 1,062 1,062 156 20 121 297 2020 2021 2022 2023 2024 BEYOND TOTAL 0 0 0 0 0 468 893 20 121 1,502 297 297 0 0 0 0 0 1,502 1,502 2019 2024 Capita! Improvement Program 55 223 CITY OF TUK'ILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Fire Apparatus & Equipment Project No, 91630401 DESCRIPTION: Fire trucks and fire equipment must be purchased on a regular basis. Funding this life/safety equipment via a voter -approved bond guarantees that the Tukwila Fire Department is funded, fUSTIFICATION: Safety and wellbeing of Tukwila citizens and visitors. STATUS: Voter -approved bond in 2016. Purchase of apparatus and equipment ongoing. MAINT. IMPACT: COMMENT: Public Safety Plan will be paid with voter -approved debt. FINANCIAL (in $000's) Through Estimated 2017 20'18 2019 2020 2021 2022 2023 2024 BEYOND TOTA EXPENSES Design Land (RAN) Apparatus & Equip Construction TOTAL EXPENSES 749 3,506 749 3,506 625 625 368 368 482 482 608 608 0 0 507 2,597 5,558 15,000 0 507 2,597 5,558 15,000 FUND SOURCES Awarded Grant Public Safety Bond 12,127 Fire Impact Fees Fire Impact Fees Expected 305 Fund Balance (11,376 TOTAL SOURCES 749 3,506 3,506 625 625 Capital Equipment Purchases. 368 368 462 482 608 608 507 507 2017 Self Contained Breathing Apparatus (SCBAs) and bunker gear Administrative vehicles and Emergency Operations vehicle 2018 Bunker gear and Mobile Data Computer Aerial Ladder and two fire pumpers 2019 SCBAs, SCBA Fill Station, bunker gear, extrication equipment, and body armor Two Training vehicles 2020 Bunker gear and helmets Battalion Chief vehicle and Rescue Truck 2, 597 2,597 2,873 2,685 5,558 0 15,000 0 0 0 15,000 224 2019 - 2024 Capital improvement Program 56 CIP Page # PROJECT TITLE 60 Public Works Shops City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2019 - 2024 CITY FACILITIES 306 Fund "Other After Six 2019 2020 2021 2022 2023 2024 TOTAL Sources Years 2,879 4,501 0 0 0 0 7,380 8,750 0 Grand Total 2,879 4,501 0 0 0 0 7,380 8,750 0 " Denotes ntfaer Banding sources, grants, or mitigation. Changes from 2015 to 2017 CIP: Added new 306 Fund for City Facilities 60 Changed name from City Maintenance Facility to Public Works Shops 2019 - 2024 Capital Improvement Program 57 225 9/27J2018 226 2019 - 2024 Capital Improvement Program 58 COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location, Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically, Current JUSTIFICATION: land for staging dirt and vector materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility, MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental, FINANCIAL (in $000's) EXPENSES Design/PM Land (R/W) Const. Mgmt. Construction TOTAL EXPENSES Through Estimated 2017 2018 2019 284 284 357 21,979 22,336 1,379 1,500 2,879 2020 1,501 3,000 4,501 2021 2022 2023 2024 0 BEYOND TOTAL 0 3,521 21,979 0 4,500 30,000 FUND SOURCES Enterprise Funds Councilmatic Bond Mitigation Received Mitigation Expected 306 Fund Balance TOTAL SOURCES 284 284 10,000 10,000 2,3 6 22,336 3,750 3,750 (4,621) 2,879 1,250 3,251 4,501 0 15,000 13,750 0 0 1,250 30,000 Project Location 2019 - 2024 Capital Improvement Program 59 227 228 Public Safety Committee Minutes October 1, 2018 After completion of the master planning and programming phase, the contract will be amended to move into the next phase, which is likely Rehabilitation and Tenant Improvements of the existing buildings. The scope, budget and schedule of this phase will be unknown until site acquisition and the master planning and programming phase are complete. Councilmember McLeod asked what would happen if this step wasn't approved, and staff stated that the project would be paused. Ms. Kim stated that if the Council wishes to pause the Public Works project, it would make more sense to do so after the Master Plan is complete. Mr. Goldblatt stated that this is a good investment and recommends the Council move forward. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. D. 2019-2020 Biennial Budget: Staff presented proposed budgets for the following funds and departments: Drug Seizure (Fund 109) This fund was established to account for revenues resulting from the proceeds of property and money forfeited as a result of their involvement with criminal drug activity. Revenues are impossible to predict and are budgeted at $55,000 in 2019 and 2020. The Committee asked for examples of expenditures associated with this fund as well as the amounts that were budgeted for 2016 and 2017. Fire Department The proposed budget anticipates lower levels of overtime and increases budget for radio replacement costs and apparatus. Capital outlays of $200k per year were added to upgrade the keyless locking "Knox" system. Councilmember Hougardy asked why the Fire Department had so many programs identified and staff replied it is the nature of the department. Public Safety Plan (Fund 305) and City Facilities (Fund 306) Staff returned with the requested table comparing cost estimates for Station 54 both before adoption of the D-20 financing plan and after, including the soft costs absorbed by Stations 51 and 52. Councilmember Hougardy asked about the plan to project the costs of rehabilitation Station 54. The Committee will be presented three fee proposals at the next Committee meeting. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. E. Police Department Vehicle Purchase Staff is seeking Council approval to approve the purchase of four vehicles in the total amount of $268,000 for the four Tukwila Valley SWAT (VSWAT) team members that do not have vehicles assigned to them. The lack of vehicles results in these members being delayed in their response to critical incidents, as they have to respond to the station first or wait to have their equipment brought to the scene. The Police Department budget has enough savings from 2018 to cover the cost of the vehicles and the equipment installation. An initial purchase order has been made to reserve the four vehicles as they were the last four that would have been available to any city in Washington. The purchase process can be halted depending on Council action. Councilmember Robertson expressed concerns about this expenditure at a time when the City is facing budget pressures. Chair Hougardy said it would be good to know if there were other 229 230 Upcoming Meetings & Events October 2018 nday) • Civil Service Commission, 5:00 PM (Human Resources Conference ,Roon0 Transportation & Infrastructure. Crrite,. .5:30 ?NI (Hazelnut Conference Room) City Council Committee of the Whole Mtg„ 700 PM (Council Chambers) Voter registration deadline 1WP4 depts/elections.aspx 9 lesday) Open House Updates to Shoreline & Environmental' Critical Area. Regulations 5:00 7:00 PM PRESENTATION NT 5:30 (Cminnunity Center) Community Development & Neighborhoods Cmte, 5:30 PM (Hazelnut Conference Room) Tukwila International Boulevard Action Cmte.. 7:00 PM (Valley View Sewer Dist„ 3460 S 14800 Oth (Wednes Thurs > Park Commission, 5.30 PNI (Community Center) Planning Commission. 6:30 PM *SPCCIAL MEETING* ((ouncil Chambers) > COPC.AB, 6.30 PM (Duwamish Conference Room) h (Nlonday Public ,Safety Crrite,, 5'30 Pi (Hazelnut Conference Room) City Council Regular Mtg„ 700 PM KOUnCil Chambers) 1.6.th (Tuesday) Finance Conte, 5,30 cm (lia:elnus Conference Roam) d.nes Commission, 5:00 PNI (Community Center) sd y) Sosi-ie4y, Cancelled .> Action Tukwila Meeting 7.00 - 8:30 PNr Walley 17e1 Sewer Dist, 3460 S, 148th St) th Saturd Friday th 'Saturday) DilWartliSh Fall 2018 Restoration A.M 200 PM Duwarni.sh 08 Presersai (-800 / 3'' St, and Duwamish Shoreline 12770 1 rio tay Drive) visit www.forterraore events, Friends of The Tukwila Library Book Sale 10.00 AM 300 PM 0435(1 Thricivihi Internotionol Blvd) >Arts Commission: .3rd We.d„ 5'00 PM, Tukwila Community Center„ Cormier Tracy Gallaway at .206-767-2305, Civil Service Commission: 2nd Mon., 5.00 PM, Human Resources Con{ Room, Contact Michelle Godyn at 206-4.31-2187, >Community Development and Neighborhoods Committee: 2nd & 4th Tue.s, 5:30 PM, Hazelnut Conf. Room Contact Laurel Humphrey at 206-433-8993. (A) An agreement to accept grant fieldsfrom the King County .Veterans% Seniors and Human Services levy in the amount of $77,500, (B) An ordinance amending off-street parking regulations, (C) 2019-2020 Biennial Budget - Lodging Tax, '10 COPCAB (Community Oriented Policing Citizens Ad. Board): 2nd Thurs., 6/30 PM., Duwamish Conference Room. Contact Chris ,Parnnan at 206-431-2197 )' Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Cord, Room., Contact Nita ,M,rvarro at 206-454-.7564, >Finance. Committee: 1st & 3rd Tues., 5.30 PM, Hdzelnut Conf. Room Contact Laurel Humphrey at .206-433-8993. > Library Advisory Board: 1st Tues.., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342, Park Commission: :2nd. Wed, 530 PM, Community Center. Contact .Robert Eawn al 206-767-2.3.32. > Planning Commission/Board of Architectural Review: 4Thurs., 6:30 PM, Council Chambers at City Hall.. Contact Wynetta Bivens at .206-431-3670. ,-Public Safety Committee: 1st & 3rd Mon.., 5.30 PM, Hazelnut Conf Room, Contact Laurel Humphrey at 206-433-8993, >Transportation and Infrastructure Committee: 2nd & 4th Mon., 5.30 PM, Hazelnut Cord', Room, Contact Laurel Humphrey at 206-433-8.993, (A) S 1404' Si. Intersection Improvements, (B) Andover Park East ',Vetter and Sewer Replacement Construction Management Contract with AECOM (() Interurban Ave 5 (S 143' Si to Fort Dent Way) Contract Completion and Acceptance. (DI IFSDOT Commute Trip Innovation Grant 2017-2019 Phase 2 Acceptance of Grant, (E) 20)9 Annual Overlay and Repair Project., (c) Solid Waste Collection 't 'ask, Alanagement Contact. p Proposed 2019-2020 Biennial .Budget Debt Service Fund and Department 20 (Transfers), Tukwila Historical Society: 3rd Thurs.., 7:00 Mi., Tukwi[a Heritage. & Cultural Center, 14475 59" Avenue S. Contact Louise Jones -Brown at 206-244-4478, >Tukwila Intl Blvd. Action Clcnte: 2.nd TLICS, 700 PM, Valley Vies Sewer District, Contact Chief Linton at 206-433-1815. 231 MONTH October Tentative Agenda Schedule ETING REGULAR 8 See agenda packet cover sheet for this week's agenda: October 8, 2018 Committee of the Whole Meeting. FETING REGULAR. 15 Consent Agenda: -A Public Works fee resolution updating water, sewer, and surface water rates, -Approve a grant in the amount of $70,405,84 to include matching funds in the amount of $7,040.58 for the National Criminal History Improvement Program.. -A resolution authorizing the cancellation of abandoned or unclaimed property for the reporting on year 2018. Unfinished Business:. -Authorize the Mayor to sign a contract with Novo Laboratory and Consulting Services for hazardous materials services for the Public Safety Plan in the amount of $64,740.00. -Authorize the Mayor to sign a contract with SHKS Architects for Public Works Architect and Engineering services for the Public Safety Plan in the amount of $365,000.00. -An ordinance amending business license regulations in Tukwila Municipal Code Title 5, FETING 4 COW 22 Special Issues: -Discussion on a resolution regarding a compensation policy for City employees. -A resolution regarding the compensation policy for City employees. Special Meeting to immediately follow Committee of the Whole Mtg. 232