HomeMy WebLinkAboutFIN 2018-10-16 Item 2G - Budget - 2019-2020 Biennial Budget: Mayor's Office / Administrative Services / Funds 502 and 503TO:
FROM:
BY:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Finance Committee
David Cline, City Administrator
Cheryl Thompson, Executive Assistant
CC: Mayor Ekberg
DATE: October 10, 2018
SUBJECT: Mayor's Office Department 2019-2020 Proposed Budget
ISSUE
As provided for in the budget process approved by the Finance Committee, Council Committees
will be reviewing budget sections prior to review by the full Council. The Mayor's Office section
of the budget is ready for review by the Finance Committee.
BACKGROUND
The Mayor's Office is composed of Administration, the City Attorney's Office, the City Clerk's
Office and Economic Development. The Mayor's Office Budget also includes the Planning
Commission, the Equity and Social Justice Commission, the Arts Commission, the Park
Commission and the Library Advisory Board.
DISCUSSION
The proposed budget for the Mayor's Office is a 3.12 percent decrease of the 2018 budget in
2019 and a 1.63 percent decrease of the 2018 budget in 2020. The following will summarize
the proposed changes to the Mayor's Office budget by division, in the order they appear in the
budget document.
Changes from 2017-2018 Budget
Administration
• Public Defense Contract for services reduced by $24,000 due to a decrease in case
assignments.
• Operating Supplies reduced by $2,200 based on actual costs in previous years.
• Professional Services reduced by $40,000 due to the reduction of the Summit Strategies
Contract for Federal Lobbying Services.
• Memberships and Dues increased in 2020 based on increase in dues from Association
of Washington Cities, Puget Sound Clean Air and Sound Cities Association.
• Leasehold Tax was added to the 2019 and 2020 budgets in the amount of $20,000 each
year after the State Auditor's Office, during their audit this year, identified that the City
had lease agreements subject to Leasehold Tax. Payment was made in 2018 and this
was added to cover Leasehold Tax payments going forward.
Boards and Commissions - Reductions made based on actual costs in 2016 & 2017.
Planning Commission
• Miscellaneous reduced by $1,000.
51
INFORMATIONAL MEMO
Page 2
Equity and Social Justice Commission
• Supplies reduced by $1,125.
• Services reduced by $2,550.
Arts Commission
• Repairs and Maintenance reduced by $2,500.
Park Commission
• Miscellaneous reduced by $400.
Library Advisory Board
• Operating Supplies reduced by $1,000.
City Clerk
• Postage reduced by $6,000.
• Micro-filming/Imaging reduced by $10,000.
Economic Development
• Economic Development Liaison position reduced to .5 FTE from Economic Development
budget with .5 FTE transferring to the Lodging Tax Fund budget.
• Professional services increased by $3,000 but funds were reallocated from
Miscellaneous.
• Travel reduced by $2,000.
• Miscellaneous: $3,000 reallocated to Professional Services and reduced by an additional
$5,750.
City Attorney
• $5,000 for extra labor for prosecution support eliminated as we are now contracting for
prosecution services.
• Office Supplies reduced by $2,000 with the change in prosecution services.
• Contracted attorney services increased by 1.5% for 2019-2020.
• Special Matters reduced by $29,000 which covers the 3% reduction for the division and
still is in line with amount spent in previous years prior to the Public Safety Plan.
RECOMMENDATION
Staff recommends that the Finance Committee forward this section of the budget on to the
Committee of the Whole for review. If there are no recommended changes Council consensus
will be requested to move this departmental budget forward to the final budget package in
October.
ATTACHMENTS
Draft Mayor's Office 2019-2020 Proposed Budget
52
Mayor's Office
Mayor
(1)
City Administrator
(1)
Executive Coordinator
(1)
City Attorney's Office
(Contract)
Governance Manager
and City Clerk
(1)
Deputy City Clerk
(1)
Economic
Development
Administrator
(1)
Economic
Development Liaison
(.5)
Content Management
Coordinator
(1)
Admin Support
Coordinator
(1)
Admin Support
Technician
(1)
53
54
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Allan Ekberg
Description
FUND NUMBER: 000
POSITION: Mayor
The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and
employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of
all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City
Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is
assisted with his duties by the City Administrator. The Mayor's Office encompasses Administration, the
City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic
Development, and Human Services.
2017-2018 Accomplishments
♦ Completed the sale of phase 1 land for Tukwila Village to developer and celebrated the grand
opening of two affordable senior apartment buildings, the new Tukwila Library, Kona Kai Coffee,
the Sullivan Center, and plaza. Formed non-profit community organization to operate the Sullivan
Center and plaza. Strategic Goals 1, 3 & 5
♦ Awarded designation of four census tracts as Opportunity Zones to attract investment through
federal capital gains tax incentives. Began marketing the opportunity zones and facilitating
development. Strategic Goals 1, 3 & 5
♦ Supported Forterra's purchase of the Knights Inn motel for eventual partnership with Abu Bakr
Islamic Center to develop affordable apartments and small business spaces. Strategic Goals 1,
2, 3 & 5
♦ Supported business outreach and negotiations related to the Public Safety Plan. Strategic Goals
1&3
♦ Finished Phase 2 of the GET -IT project, which added SEPA/EPIC permit records from 1991-2009
to the Digital Records Center. Strategic Goal 4
2019-2020 Outcome Goals
♦ Sale of the second (and final) phase of Tukwila Village land and opening of the final two senior
apartment buildings and mini -food hall/small business incubator. Strategic Goals 1, 3 & 5
♦ Sale of land to HealthPoint to develop a health and wellness facility providing primary medical
care, dental care, behavioral health and other community services. Strategic Goal 2
♦ Facilitate private redevelopment along Tukwila International Boulevard. Strategic Goals 1, 3 &
5
55
♦ Facilitate private development in the Southcenter District with a focus around Tukwila pond.
Strategic Goals 1, 3 & 5
♦ Implement online records request system through the City's Digital Records Center. Strategic
Goal 4
♦ Finish GET -IT Phase 3 to include Public Works as-builts on the City's Digital Records Center.
Strategic Goal 4
♦ Facilitate 2019 election with King County Elections, provide enhanced Open Public Meetings Act
training to new and returning elected officials implementing new best practices. Strategic Goal
4
2019-2020 Indicators of Success
♦ Continued implementation of Strategic Plan goals including increased partnerships between the
City, businesses, non -profits, and regional organizations, as well as enhanced leadership by staff
ensuring that City policies and practices reflect Tukwila's diverse community.
♦ Tukwila Village land sale and construction is finished; land sale to HealthPoint is complete and
construction has started.
♦ Improvement of the public records request process resulting in a reduction of time spent fulfilling
requests.
56
Department Detail
Staffing and Expenditure by Program
PROGRAMS
FTE
BUDGET
PERCENT
CHANGE
2019
% of Total
Budget
2020
% of Total
Budget
2019-20
Public Defense Program
0.20
479,685
14.6%
481,193
14.3%
0.3%
Attorney Services
0.00
406,230
12.4%
406,230
12.1%
-
Prosecution Services
0.00
166,000
5.1%
166,000
4.9%
-
Digital Records Center
0.76
131,198
4.0%
134,917
4.0%
2.8%
Special Matters Services
0.00
128,500
3.9%
128,500
3.8%
-
Public Records Requests
0.61
120,899
3.7%
125,235
3.7%
3.6%
Required Citywide Functions
0.25
113,180
3.4%
114,402
3.4%
1.1%
Strategic Planning and Policy Implementation
0.30
111,619
3.4%
113,229
3.4%
1.4%
Community Representation
0.25
104,023
3.2%
105,984
3.2%
1.9%
Council Agenda/Meeting Functions
0.89
103,910
3.2%
108,783
3.2%
4.7%
Records Management
0.85
100,489
3.1%
104,410
3.1%
3.9%
Intergovernmental Relations
0.35
97,789
3.0%
100,449
3.0%
2.7%
Legislative Affairs Oversight
0.00
93,333
2.8%
93,333
2.8%
-
Commute Trip Reduction/Green Initiatives
0.00
91,000
2.8%
91,000
2.7%
-
Ordinance, Resolution & TMC Development
0.61
67,575
2.1%
70,314
2.1%
4.1%
Council Legislative Support
0.30
68,225
2.1%
69,727
2.1%
2.2%
City Clerk Division Administration
0.41
64,160
2.0%
65,938
2.0%
2.8%
City Property Development and Management
0.33
60,404
1.8%
61,738
1.8%
2.2%
Meeting Coordination, Scheduling, and Facilitation
0.30
57,187
1.7%
59,068
1.8%
3.3%
Boards, Commissions and Committees
0.10
54,188
1.6%
54,942
1.6%
1.4%
Essential Public Services
0.44
48,946
1.5%
50,793
1.5%
3.8%
Internal Communications
0.25
47,470
1.4%
48,812
1.5%
2.8%
Personnel
0.20
40,850
1.2%
41,815
1.2%
2.4%
Conferences/Training
0.10
37,475
1.1%
37,957
1.1%
1.3%
Legal/Public Notices
0.21
37,406
1.1%
38,462
1.1%
2.8%
Public Safety Plan
0.23
37,239
1.1%
38,078
1.1%
2.3%
Organizational Development and Training
0.15
36,982
1.1%
37,733
1.1%
2.0%
ElectionsNoter Registration
0.01
33,328
1.0%
33,407
1.0%
0.2%
City Policy Development
0.18
32,035
1.0%
32,744
1.0%
2.2%
Regional Partnerships and Relationships
0.08
32,302
1.0%
32,679
1.0%
1.2%
Employee Recognition Program
0.10
28,240
0.9%
28,994
0.9%
2.7%
Emerging Issues & Opportunities
0.05
22,383
0.7%
22,591
0.7%
0.9%
Budgeting/Purchasing
0.10
20,970
0.6%
21,723
0.6%
3.6%
Accounts Payable
0.10
18,913
0.6%
19,329
0.6%
2.2%
Business & Development Attraction and Retention
0.08
18,530
0.6%
18,822
0.6%
1.6%
Destination Development
0.05
18,047
0.5%
18,216
0.5%
0.9%
Economic Development Administration
0.05
17,418
0.5%
17,626
0.5%
1.2%
City Scholarship
0.05
16,743
0.5%
17,120
0.5%
2.3%
Tukwila International Blvd Revitalization
0.08
14,291
0.4%
14,584
0.4%
2.0%
Resident Inquiries and Assistance
0.10
13,445
0.4%
14,199
0.4%
5.6%
Business Relationships and Satisfaction
0.08
13,122
0.4%
13,414
0.4%
2.2%
Citywide Strategic Goals
0.08
13,122
0.4%
13,414
0.4%
2.2%
Special Presentations
0.05
11,198
0.3%
11,411
0.3%
1.9%
Special Event Coordination
0.05
10,440
0.3%
10,817
0.3%
3.6%
Professional Services
0.00
10,000
0.3%
30,000
0.9%
200.0%
Administration Essential Services
0.00
9,677
0.3%
8,441
0.3%
(12.8%)
Administration
0.03
8,257
0.3%
8,342
0.2%
1.0%
Records Retention, Management, Archiving, & Destruction
0.05
6,825
0.2%
7,202
0.2%
5.5%
Lodging Tax Applications Oversight & Support
0.03
3,665
0.1%
3,750
0.1%
2.3%
Marketing & Sales to Overnight Tourists
0.03
3,665
0.1%
3,750
0.1%
2.3%
Marketing & Sales to Day Tourists
0.03
3,665
0.1%
3,750
0.1%
2.3%
PROGRAM TOTALS
9.5
3,286,243
100%
3,355,367
100%
2.1%
*Pdority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget.
Therefore; no historical data is available.
57
58
Program Descriptions
Public Defense Program: Oversight of the Public Defense Program, processing invoices, reports,
complaints. Prepares annual program report. Applies for grant funds to support the program. Oversight
of Office of Public Defense Grant funds. Prepares reports as required.
Attorney Services: Contracted City Attorney services.
Prosecution Services: Contracted Prosecuting Attorney services.
Digital Records Center: Growth and development of system, microfilming and digitization, importing new
record series, GET -IT, policies, training, new initiatives, maintenance costs.
Special Matters Services: Legal representation for matters not covered under Attorney Services.
Public Records Requests: Administration of City-wide process, handling all aspects of requests, database
updates, JLARC reporting, risk mitigation.
Required Citywide Functions: Postage accounts, postage meter lease, recorded documents, plant care,
participate on City committees & initiatives, administration.
Strategic Planning and Policy Implementation: Provide strategic direction, set goals, and evaluate policy
choices to best serve the city; establish priorities, create workplans, monitor progress, evaluate and
assess next steps.
Community Representation: Participation in a variety of community groups for the purposes of providing
leadership; offering the city perspective; strengthening community ties; and fostering good relationships
with Tukwila School District, Rotary, Chamber of Commerce.
Council Agenda/Meeting Functions: Administration, agenda production, agenda review and long-term
planning, meeting facilitation, minutes, legislative history.
Records Management: Central files, contracts, records center, retention & destruction, archival transfers,
staff training, risk mitigation & compliance, policy development, databases, security costs, program
administration.
Intergovernmental Relations: Participation in a variety of organizations for the purposes of maintaining
good relations and open communication with other organizations providing leadership and perspective
on shared concerns and issues. Liaise with other governmental entities. Publicly support and recommend
legislation that is deemed beneficial to the community.
Regional: Sound Cities Association, King County City Managers/Administrators, Highline
Forum
State: Association of Washington Cities
Federal: National League of Cities, International City/County Management Association, US
Conference of Mayors
Legislative Affairs Oversight: Monitors contracts with federal and state lobbyists that assist the City in
lobbying for legislative matters relevant to the City.
59
Commute Trip Reduction/Green Initiatives: Commute Trip Reduction Program incentives: ORCA cards,
incentives for carpoolers and walkers/bicyclists.
Ordinance, Resolution & TMC Development: Legislation creation and review, amending and repealing
documents, ongoing TMC development, administration.
Council Legislative Support: Oversees and coordinates with city staff in preparation for City Council
meetings; Provide information to Council for their deliberation. Support and implement Council policy
decisions. Also collects and monitors agenda items for Committee and Council meetings.
City Clerk Division Administration: Invoice payment, timecards, staff mtgs, Firemen's Pension Board,
budgeting, supplies, copier costs, printing, training & travel, Administration.
City Property Development and Management: Coordinating development and managing specific city
owned properties including the following:
• HealthPoint Health and Wellness Center
• Newporter site
• Tukwila Village
Meeting Coordination, Scheduling, and Facilitation: Organizes and conducts meetings for city staff as
needed. Admin Team, bi-weekly meetings, retreats, cross -departmental teams.
Boards, Commissions and Committees: Provides support to City Boards and Commissions by assisting
with appointments and monitoring terms of appointment and training requirements. Receive applications
and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees
and expiration dates, send memos for approved appointment for city council agenda, issue press
releases, send thank you, regrets and/or congratulations letters to residents.
Essential Public Services: Accept claims, litigation appeals, petitions. Conduct bid openings, notary
service, pet licensing, general counter inquiries, point of sale, central switchboard, mail distribution,
research. Maintain logs and databases.
Internal Communications: Share the vision for the city administration, pertinent news, and other
information. Assist other departments in the strategy, organization, coordination and implementation of
inter -departmental city activities and programs. Make recommendations effecting change in programs,
policy and established practices for communications.
Personnel: Appointment of Department Directors/staff members as outlined in the municipal code; advise
Human Resources on personnel issues; review grievances per union contracts.
Conferences/Training: Represent the City at Conferences and receive training to stay current with the
latest developments, skills, and new technologies available. Handle registration and travel arrangements
(flight, hotel, transportation, meals, registration, etc.) for Mayor, City Administrator, and Government
Relations Manager and Executive Assistant.
Legal/Public Notices: Legally required OPMA notices, publication, advertising bids, RFPs, RFQs, Special
Meetings, Ordinance Summaries, Risk Mitigation & Compliance.
60
Public Safety Plan: Work on the public safety plan such as providing assistance to affected businesses
Organizational Development and Training: Offer training opportunities intended to expand the knowledge
and effectiveness of staff to accomplish city goals.
Elections/Voter Registration: General and Special Elections, voter registration, oaths of office, election
certificates, administration.
City Policy Development: General City policy work. Includes reviewing policy changes proposed by other
departments, participating on policy development teams, and recommending policy changes.
Regional Partnerships: Participation in regional partnerships. Various boards and commissions the City
serves on related to tourism.
Employee Recognition Program: Oversight of the Employee Recognition Program including Annual
Employee Awards, Longevity Awards and quarterly recognition events.
Emerging Issues & Opportunities
Budgeting/Purchasing: Budget oversight, supply and inventory maintenance, processing of invoices.
Preparation of correspondence, memos, presentations. Oversight of scheduling for Mayor and City
Administrator.
Accounts Payable: Processing and payment of vendor invoices.
Business & Development Attraction and Retention: Attracting businesses and developments to Tukwila.
This includes staff time communicating with prospects and businesses considering moving or expanding,
marketing materials, and related work.
Destination Development: Related to investments in the area to support tourism
Economic Development Administration: General administrative work.
City Scholarship: Oversight of the City Scholarship program for high school seniors. Advertises
scholarship, coordinates with local schools, receives and reviews applications, schedules interviews as
needed, administrative support to City Scholarship Committee, arranges for presentation of
recommendations to City Council, coordinates with recipients to appear before City Council, prepares
award letters, certificates and arranges for disbursement of funds to schools.
Tukwila International Blvd Revitalization: Work assisting the revitalization of Tukwila International
Boulevard
Resident Inquiries and Assistance: Acts as the executive level of contact for resident inquiries and
complaints. Directs and answers questions as needed including coordinate responses between
departments. See Click Fix - respond to issues as assigned
Business Relationships and Satisfaction: Building and maintain relationships with businesses and
includes attendance at business networking events, providing general assistance to businesses, and
helping businesses resolve issues related to the City.
Citywide Strategic Goals: Staff time working on general citywide strategic goals
61
Special Presentations: Prepares and executes presentations to convey city progress.
Special Event Coordination: (Groundbreakings/Ribbon Cuttings, etc.) Attend meetings, assist with all
aspects of planning, organization, sponsorship and promotion of events. Assist with set up and take
down of events, send emails and/or letter invitations or informational items, compile all necessary
resources (reading material, presenters, location, food, etc.), any necessary purchases, coordinate with
other agencies/businesses, get promotional materials designed and made.
Professional Services: Courier services, court filing fees, investigations, temporary assistance.
Administration Essential Services: General office equipment costs such as copier maintenance and lease
expense.
Administration: General administrative costs.
Records Retention, Management, Archiving, & Destruction: Retains, manages, archives and disposes of
records. Provides upkeep and organizes ongoing electronic files for ease of use.
Lodging Tax Applications Oversight & Support: Administration oversight of third -party funding requests
Marketing & Sales to Overnight Tourists: Funding third parties and city activities involved in marketing for
overnight guests.
Marketing & Sales to Day Tourists: Funding of third parties and city activities involving day visitors.
Budget Change Discussion:
Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for
changes in healthcare and retirement.
Supplies and Services Over $100,000 of cuts were made to the Services category. Funds budgeted for
the contracted Public Defender were decreased to bring the budget in line with the attorney's actual
caseload. Funds for other professional services, special matters, and office supplies were also reduced
while balancing the budget.
62
Expenditure Summary
Mayor
Actual
Budget
Percent Change
Projected
Expenditures By Division
2016
2017
2018
2018
2019
2020
2018-19
2019-20
Administration
$ 1,398,829
$ 1,428,586
$ 1,385,058
$ 1,470,084
$ 1,432,322
$ 1,470,106
-2.57%
2.64%
Economic Development
439,617
384,226
371,600
381,890
313,227
319,082
-17.98%
1.87%
City Clerk
750,259
655,802
728,366
779,453
790,425
815,910
1.41%
3.22%
Attorney (Contracted)
530,725
664,913
871,964
733,185
710,730
710,730
-3.06%
0.00%
Equity & Diversity Commission
4,643
3,409
3,475
9,675
6,000
6,000
-37.98%
0.00%
Planning Commission
725
1,079
3,547
3,750
2,750
2,750
-26.67%
0.00%
Arts Commission
21,245
25,903
25,349
26,000
23,500
23,500
-9.62%
0.00%
Parks Commission
2,336
3,208
2,251
3,688
3,288
3,288
-10.85%
0.00%
Library Advisory Board
3,501
3,528
3,326
5,000
4,000
4,000
-20.00%
0.00%
Department Total
$ 3,151,882
$ 3,170,654
$ 3,394,936
$ 3,412,725
$ 3,286,242
$ 3,355,367
-3.71%
2.10%
Mayor
Actual
Budget
Percent Change
Projected
Expenditures By Type
2016
2017
2018
2018
2019
2020
2018-19
2019-20
Salaries & Wages
$ 1,026,479
$ 960,332
$ 1,035,368
$ 1,047,432
$ 1,037,503
$ 1,069,915
-0.95%
3.12%
Personnel Benefits
372,469
375,013
400,858
401,796
400,020
416,132
-0.44%
4.03%
Supplies
44,612
42,045
49,629
54,856
48,531
48,531
-11.53%
0.00%
Services
1,613,375
1,744,573
1,871,931
1,871,641
1,763,188
1,783,789
-5.79%
1.17%
Intergovt. Svcs & Taxes
38,247
42,425
37,150
37,000
37,000
37,000
0.00%
0.00%
Capital Outlays
56,700
6,265
-
-
-
-
0.00%
0.00%
Department Total
$ 3,151,882
$ 3,170,654
$ 3,394,936
$ 3,412,725
$ 3,286,242
$ 3,355,367
-3.71%
2.10%
63
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Mayor
1
1
$ 110,770 $ 53,985
1
$ 112,992 $ 56,034
City Administrator
1
1
183,748 59,999
1
187,320 61,801
Economic Development Admin
1
1
150,096 39,035
1
153,336 39,957
Executive Assistant
1
1
91,765 40,637
1
97,089 42,850
Economic Dev. Liaison
1
0.5
55,457 17,847
0.5
56,586 18,411
City Clerk
1
1
120,159 42,514
1
127,770 45,001
Deputy City Clerk
1
1
74,849 28,017
1
79,048 29,541
Admin Support Technician
1
1
61,589 37,790
1
63,101 39,376
Admin Support Coordinator
2
2
141,070 71,617
2
144,673 74,531
Extra Labor
48,000 8,581
48,000 8,629
Department Total
10
9.5
$ 1,037,503 $ 400,020
9.5
$ 1,069,915 $ 416,132
64
Expenditure Detail - Supplies, Services, and Other
Supplies include small tools and equipment. Services include travel, equipment replacement and O&M
charges, insurance subscriptions and memberships, among others.
Mayor
Account Name
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
Salaries
$ 1,021,611
$ 947,846
$ 995,015
$ 994,432
$ 989,503
$ 1,021,915
Extra Labor
4,868
12,486
40,353
53,000
48,000
48,000
FICA
74,203
71,397
78,730
73,725
75,110
77,150
Pension
110,306
111,503
128,533
118,947
129,435
133,550
Industrial Insurance
3,103
3,102
2,904
3,996
3,952
4,334
Healthcare
184,858
189,012
190,690
205,128
191,523
201,099
Total Salaries & Benefits
1,398,948
1,335,345
1,436,226
1,449,228
1,437,524
1,486,047
Supplies
41,826
42,045
49,629
54,856
48,531
48,531
Small tools
2,787
-
-
-
-
-
Total Supplies
44,612
42,045
49,629
54,856
48,531
48,531
Professional services
1,183,644
1,345,847
1,458,790
1,418,730
1,342,230
1,342,230
Communication
68,707
64,628
66,775
72,600
66,600
66,600
Travel
20,881
16,961
22,185
37,050
30,000
30,000
Advertising
4,610
11,305
10,117
14,750
14,750
14,750
Operating leases
28,835
36,828
38,557
38,126
38,873
37,474
Repair and maintenance
50,203
22,534
29,473
31,860
29,360
29,360
Miscellaneous
256,495
246,471
246,035
258,525
241,375
263,375
Total Services
1,613,375
1,744,573
1,871,931
1,871,641
1,763,188
1,783,789
Intergovernmental
38,246
42,425
37,149
37,000
37,000
37,000
Excise Taxes
1
1
-
-
-
-
Capital
56,700
6,265
-
-
-
-
Total Other
94,947
48,690
37,149
37,000
37,000
37,000
Total Mayor
$ 3,151,882
$ 3,170,654
$ 3,394,936
$ 3,412,725
$ 3,286,243
$ 3,355,367
65
66
DEPARTMENT: Mayor's Office (03)
FUND: General
RESPONSIBLE MANAGER: Allan Ekberg
Description
DIVISION: Administration
FUND NUMBER: 000
POSITION: Mayor
The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and
employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of
all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City
Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is
assisted with his duties by the City Administrator. The Mayor's Office encompasses Administration, the
City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic
Development, and Human Services.
Expenditure Summary
Mayor Administration
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Salaries &Wages
$ 350,742
$ 361,124
$ 372,912
$ 368,565
$ 391,283
$ 402,401
6.16%
2.84%
Personnel Benefits
136,142
145,413
153,139
150,143
155,116
161,181
3.31%
3.91%
Supplies
17,845
11,068
13,510
17,200
15,000
15,000
-12.79%
0.00%
Services
855,853
862,290
808,347
897,176
833,923
854,524
-7.05%
2.47%
Intergovt. Services & Taxes
38,247
42,425
37,150
37,000
37,000
37,000
0.00%
0.00%
Capital Outlays
-
6,265
-
-
-
-
0.00%
0.00%
Expenditure Total
$1,398,829
$1,428,586
$1,385,058
$1,470,084
$1,432,322
$1,470,106
-2.57%
2.64%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor's Office - Administration
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Mayor
1
1
$ 110,770 $ 53,985
1
$ 112,992 $ 56,034
City Administrator
1
1
183,748 59,999
1
187,320 61,801
Executive Assistant
1
1
91,765 40,637
1
97,089 42,850
Extra Labor
5,000 496
5,000 496
Department Total
3
3
$ 391,283 $ 155,116
3
$ 402,401 $ 161,181
67
Expenditure Detail - Supplies, Services, and Other
Supplies includes office supplies and meals for meetings. Services include public defender costs,
consulting, travel, memberships, among others; intergovernmental includes election and voter
registration costs, among others.
Mayor - Administration
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.512.500.31.00 Supplies - Office
$ -
$ 549
$ -
$ -
$ -
$ -
000.03.513.100.31.00 Supplies - Office
14,196
5,158
8,801
12,200
10,000
10,000
000.03.513.100.31.43 Supplies - Meeting Meals
3,649
5,361
4,710
5,000
5,000
5,000
Total Supplies
17,845
11,068
13,510
17,200
15,000
15,000
000.03.512.500.41.00 Prof Svcs - Public Defender Costs
462,135
451,038
426,702
477,000
453,000
453,000
000.03.513.100.41.01 Prof Svcs -POEL
32,416
13,058
2,500
-
-
-
000.03.513.100.41.02 Prof Svcs -Strategic Plan, Washington DC
consultants
121,714
157,152
125,622
180,000
140,000
140,000
000.03.513.100.41.04 Prof Svcs -Scholarships
13,000
10,000
10,000
10,000
10,000
10,000
000.03.513.100.41.05 Prof Sacs -Tukwila Pantry donations
-
-
-
-
-
-
000.03.513.100.42.00 Communication - Telecom chgs
-
413
597
-
-
-
000.03.513.100.43.00 Travel - Travel for NLC, AWC conferences,
SWKC Chamber events, etc.
13,849
13,836
17,801
20,000
20,000
20,000
000.03.513.100.45.00 Rental - Operating Rentals and leases
2,589
3,048
1,812
2,600
2,600
2,600
000.03.513.100.45.94 Rental -Equipment Replacement Fund
2,662
591
591
591
1,827
591
000.03.513.100.45.95 Rental - Equipment Rental O&M
17,836
18,242
22,735
22,735
22,246
22,083
000.03.513.100.48.00 R&M - Repairs for 1 copier and 2 printers
1,668
-
3,250
3,250
3,250
3,250
000.03.513.100.49.00 Misc - Community recognition
10,562
819
2,890
5,500
5,500
5,500
000.03.513.100.49.01 Misc - Memberships in various national,
state, and local organizations and
subscriptions
61,268
60,531
64,350
65,000
65,000
67,000
000.03.513.100.49.03 Misc - Employee appreciation
19,814
26,196
18,600
15,000
15,000
15,000
000.03.513.100.49.05 Misc - Registrations: AWC and NLC
meetings, other meetings and training
4,885
4,693
4,489
4,500
4,500
4,500
000.03.513.100.49.51 Misc - Carpool subsidies
-
100
-
-
-
-
000.03.513.100.49.53 Misc - Leasehold Tax Contracts
-
-
-
-
-
20,000
000.03.513.100.49.56 Misc - Green initiatives
91,456
102,573
106,408
91,000
91,000
91,000
Total Services
855,853
862,290
808,347
897,176
833,923
854,524
000.03.513.100.53.00 Taxes & Assmnts - Excise tax
1
1
0
-
-
-
000.03.514.900.51.00 Intergvrmmntl Prof Svcs - Election costs
33,109
37,235
32,032
32,000
32,000
32,000
000.03.511.800.51.00 Intergvrmmntl Prof Svcs - King County voter
registration costs
-
-
-
-
-
-
000.03.573.900.51.00 Intergvrmmntl Prof Svcs - Liquor profits
excise tax
5,137
5,190
5,117
5,000
5,000
5,000
Total Intergovernmental
38,247
42,425
37,150
37,000
37,000
37,000
000.03.594.130.64.00
Capital - Machinery & Equipment
-
6,265
-
-
-
-
Total Other
-
6,265
-
-
-
-
Total Supplies, Services and Other
$ 911,944
$ 922,048
$ 859,007
$ 951,376
$ 885,923
$ 906,524
68
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
Description
DIVISION: Planning Commission
FUND NUMBER: 000
POSITION: City Administrator
The Planning Commission consists of seven members. The mission of the Planning Commission is to
conduct public hearings on and decide land use applications or forward recommendations to the City
Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the
design of commercial and multi -family developments. It also reviews and makes recommendations
regarding the Comprehensive Plan and Zoning Regulations.
Expenditure Summary
Mayo
Planning Commission
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Supplies
Services
$ 154
571
$ 234
845
$ 1,563
1,984
$ 1,000
2,750
$ 1,000
1,750
$ 1,000
1,750
0.00%
-36.36%
0.00%
0.00%
Expenditure Total
$ 725
$ 1,079
$ 3,547
$ 3,750
$ 2,750
$ 2,750
-26.67%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include travel, registration memberships,
among others.
Mayor - Planning Commission
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.558.600.31.00 Supplies - Office & Operating
$ 154
$ 234
$ 1,563
$ 1,000
$ 1,000
$ 1,000
Total Supplies
154
234
1,563
1,000
1,000
1,000
000.03.558.600.41.00 Prof Secs
000.03.558.600.43.00 Tra\el - Meals, mileage, parking for State
APA conference, training, meetings
000.03.558.600.49.00 Misc - APA memberships for 7
commissioners, plus misc expenses
121
-
450
-
-
845
-
-
1,984
-
500
2,250
-
500
1,250
-
500
1,250
Total Services
571
845
1,984
2,750
1,750
1,750
Total Supplies, Services and Other
$ 725
$ 1,079
$ 3,547
$ 3,750
$ 2,750
$ 2,750
69
70
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
Description
DIVISION: Equity & Social Justice Commission
FUND NUMBER: 000
POSITION: City Administrator
The City of Tukwila will identify and implement strategies to involve more families and children of color
and other diverse populations in school and community activities. These strategies include:
• Promote education and understanding that accepts, appreciates, and celebrates diversity, and
strives to eliminate prejudice and discrimination in the Tukwila community.
• Provide information, communication, and forums for better understanding and acceptance of
ethnic and cultural differences.
• Bring together all citizens for the purpose of making them feel welcome and part of the community.
The Commission is made up of nine members and one student representative appointed by the Mayor
and confirmed by the City Council.
Expenditure Summary
Mayor - Equity & Diversity Commission
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Supplies
Services
$ -
4,643
$ 785
2,624
$ 1,625
1,850
$ 1,625
8,050
$ 500
5,500
$ 500
5,500
-69.23%
-31.68%
0.00%
0.00%
Expenditure Total
$ 4,643
$ 3,409
$ 3,475
$ 9,675
$ 6,000
$ 6,000
-37.98%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include program costs including grants, among
others.
Mayor - Equity and Social Justice Commission
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.513.203.31.00 Supplies - Office & Operating
$ -
$ 785
$ 1,200
$ 1,200
$ 75
$ 75
000.03.513.204.31.00 Supplies - Office & Operating
-
-
425
425
425
425
Total Supplies
-
785
1,625
1,625
500
500
000.03.513.204.41.00 Prof Svcs - Translation services, tour
planning agency fees
-
-
-
500
-
-
000.03.513.204.43.00 Travel
4,113
-
50
5,050
-
-
000.03.513.203.49.00 Misc - Equity & Diversity Commission
program costs including grants
30
2,624
1,800
2,000
5,000
5,000
000.03.513.204.49.00 Misc - Registrations
500
-
-
500
500
500
Total Services
4,643
2,624
1,850
8,050
5,500
5,500
Total Supplies, Services and Other
$ 4,643
$ 3,409
$ 3,475
$ 9,675
$ 6,000
$ 6,000
71
72
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
Description
DIVISION: Arts Commission
FUND NUMBER: 000
POSITION: City Administrator
The mission of the Tukwila is to promote all artistic and cultural activities within the City for the ultimate
enjoyment of visual and performing arts by our residents, businesses, and visitors.
The Commission is made up of 5-7 members and one student representative.
Expenditure Summary
Mayor - Arts Commission
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Supplies
Services
$ 6,494
14,751
$ 11,454
14,449
$ 12,184
13,165
$ 9,035
16,965
$ 9,035
14,465
$ 9,035
14,465
0.00%
-14.74%
0.00%
0.00%
Expenditure Total
$ 21,245
$ 25,903
$ 25,349
$ 26,000
$ 23,500
$ 23,500
-9.62%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies and small tools. Services include advertising, grants, repair &
maintenance of art work, memberships, and registrations, among others.
Mayor - Arts Commission
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.573.200.31.00 Supplies - Office & Operating
$ 3,707
$ 6,325
$ 2,536
$ 1,000
$ 1,000
$ 1,000
000.03.573.200.31.01 Supplies - Special Projects
-
5,130
9,647
8,035
8,035
8,035
000.03.573.200.31.02 Supplies - Community Programs, Events,
and Outreach
-
-
-
-
-
000.03.573.200.35.00 Small Tools -Instruments
2,787
-
-
-
-
-
Total Supplies
6,494
11,454
12,184
9,035
9,035
9,035
000.03.573.200.41.00 Prof Svcs - Misc services including piano
tuning, care of artwork, etc.
-
2,239
400
000.03.573.200.41.01 Prof Svcs - Rainier Symphony
7,000
7,000
7,000
7,000
7,000
7,000
000.03.573.200.41.03 Prof Svcs - Community Programs, Events
& Outreach - funding for teaching artists,
musicians, & entertainers
5,900
3,300
4,702
5,000
5,000
5,000
000.03.573.200.44.00 Advertising - Paid ads for TAC sponsored
programs and events
51
-
129
450
450
450
000.03.573.200.48.00 R&M - Care of artwork
-
-
-
2,500
-
-
000.03.573.200.49.00 Misc - Memberships, training, workshops
1,800
1,910
934
2,015
2,015
2,015
Total Services
14,751
14,449
13,165
16,965
14,465
14,465
Total Supplies, Services and Other
$ 21,245
$ 25,903
$ 25,349
$ 26,000
$ 23,500
$ 23,500
73
74
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
Description
DIVISION: Park Commission
FUND NUMBER: 000
POSITION: City Administrator
The Park Commission's foremost responsibility is to advise the Administration and City Council about
recreation services and park -related issues, such as land acquisition, development, expansion, and
operation.
The Park Commission typically reviews proposed fees and charges and hosts meetings for neighbors of
proposed parks.
Expenditure Summary
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Supplies
Services
$ 433
1,903
$ 2,558
650
$ 1,503
748
$ 1,688
2,000
$ 1,688
1,600
$ 1,688
1,600
0.00%
-20.00%
0.00%
0.00%
Expenditure Total
$ 2,336
$ 3,208
$ 2,251
$ 3,688
$ 3,288
$ 3,288
-10.85%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies. Services include memberships, registrations, among
others.
Mayor - Parks Commission
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.576.800.31.00 Supplies -Office & Operating
$ 433
$ 2,558
$ 1,503
$ 1,688
$ 1,688
$ 1,688
Total Supplies
433
2,558
1,503
1,688
1,688
1,688
000.03.576.800.49.00 Misc - Memberships, training and
workshops
1,903
650
748
2,000
1,600
1,600
Total Services
1,903
650
748
2,000
1,600
1,600
Total Supplies, Services and Other
$ 2,336
$ 3,208
$ 2,251
$ 3,688
$ 3,288
$ 3,288
75
76
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: David Cline
Description
DIVISION: Library Advisory Board
FUND NUMBER: 000
POSITION: City Administrator
The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City
Council. Board members continually work for better library services for the citizens of Tukwila.
The Advisory Board consists of 5-7 members and one student representative.
Expenditure Summary
Mayor - Library Advisory Board
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Supplies
Services
$ 3,501
-
$ 3,528
-
$ 3,076
250
$ 5,000
-
$ 4,000
-
$ 4,000
-
-20.00%
-
0.00%
-
Expenditure Total
$ 3,501
$ 3,528
$ 3,326
$ 5,000
$ 4,000
$ 4,000
-20.00%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies includes miscellaneous office supplies.
Mayor Library Advisory Board
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.572.210.31.00 Supplies - Office & Operating
$ 3,501
$ 3,528
$ 3,076
$ 5,000
$ 4,000
$ 4,000
Total Supplies
3,501
3,528
3,076
5,000
4,000
4,000
000.03.572.210.49.00 Misc -
-
-
250
-
-
-
Total Services
-
-
250
-
-
-
Total Supplies, Services and Other
$ 3,501
$ 3,528
$ 3,326
$ 5,000
$ 4,000
$ 4,000
77
78
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Christy O'Flaherty
Description
DIVISION: City Clerk
FUND NUMBER: 000
POSITION: City Clerk
The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal
service functions as the official records depository and archivist for the City. This office manages the
retention and retrieval of all official City records, oversees administration of City Council meetings,
including agenda coordination and development and preparation of the official minutes. Other
responsibilities include oversight of the imaging system, automating legislative history, public records
requests, providing reception and telephone answering services for the City, recording contracts and
agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local,
state, and international associations relative to their positions.
Expenditure Summary
Mayor - City Clerk
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Salaries & Wages
$ 363,556
$ 343,663
$ 398,249
$ 413,905
$ 432,667
$ 449,592
4.53%
3.91%
Personnel Benefits
153,399
159,823
175,348
179,020
187,230
195,790
4.59%
4.57%
Supplies
10,161
9,364
10,391
12,308
12,308
12,308
0.00%
0.00%
Services
166,443
142,952
144,378
174,220
158,220
158,220
-9.18%
0.00%
Capital Outlays
56,700
-
-
-
-
-
0.00%
0.00%
Expenditure Total
$ 750,259
$ 655,802
$ 728,366
$ 779,453
$ 790,425
$ 815,910
1.41%
3.22%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor's Office - City Clerk
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
City Clerk
1
1
$ 120,159 $ 42,514
1
$ 127,770 $ 45,001
Deputy City Clerk
1
1
74,849 28,017
1
79,048 29,541
Admin Support Technician
1
1
61,589 37,790
1
63,101 39,376
Admin Support Coordinator
2
2
141,070 71,617
2
144,673 74,531
Extra Labor
35,000 7,292
35,000 7,341
Department Total
5
5
$ 432,667 $ 187,230
5
$ 449,592 $ 195,790
79
Expenditure Detail - Supplies, Services, and Other
Supplies include office and operating supplies. Services include City-wide advertising, postage, security
for records center, memberships, and registrations, among others.
Mayor - City Clerk
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.514.300.31.00 Supplies - Office & Operating all stations
$ 10,161
$ 9,364
$ 10,391
$ 12,308
$ 12,308
$ 12,308
000.03.514.300.31.90 Supplies - Central
-
-
-
-
-
-
Total Supplies
10,161
9,364
10,391
12,308
12,308
12,308
000.03.514.300.41.00 Prof Svcs -
2,096
2,136
4,499
6,000
6,000
6,000
000.03.514.300.42.00 Communication - Security Alarm for
565
540
570
600
600
600
Records Ctr
000.03.514.300.42.02 Postage - City-wide postage
68,142
63,675
65,608
72,000
66,000
66,000
000.03.514.300.43.00 Travel - Travel to WMCA, IIMC, ARMA
conf. , CMC & MMC and laser fiche trngs
2,032
2,271
3,451
5,500
5,500
5,500
000.03.514.300.44.00 Advertising - City-wide advertising - public
hearings, call for bids, RFP/RFQs,
auctions
4,558
9,255
9,988
12,300
12,300
12,300
000.03.514.300.45.00 Rental - Postage meter lease -
software/hardware upgrades
5,748
12,085
12,032
10,100
10,100
10,100
000.03.514.300.48.00 R&M - Copiers, laser fiche, agenda
management program
48,535
22,534
24,823
24,710
24,710
24,710
000.03.514.300.49.00 Misc - Memberships/Training - WMCA,
12,426
2,389
4,742
6,200
6,200
6,200
IIMC, ARMA, King County Clerks
000.03.514.300.49.01 Printing - Business cards
61
121
100
100
100
100
000.03.514.300.49.02 Microfilming, Imaging - City-wide
microfilming, records purging, digitization
of microfilmed docs
16,979
22,695
13,336
31,529
21,529
21,529
000.03.514.300.49.04 Recorded Documents - City-wide recording
of documents
4,300
4,300
4,300
4,300
4,300
4,300
000.03.514.300.49.08 Credit Card Fees - PPI credit card fees
1,001
952
929
881
881
881
Total Services
166,443
142,952
144,378
174,220
158,220
158,220
000.03.514.300.64.00 Capital - Laserfiche upgrades
56,700
-
-
-
-
-
Total Other
56,700
-
-
-
-
-
Total Supplies, Services and Other
$ 233,304
$ 152,316
$ 154,769
$ 186,528
$ 170,528
$ 170,528
80
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Derek Speck
Description
DIVISION: Economic Development
FUND NUMBER: 000
POSITION: Econ. Dev. Administrator
The Economic Development division of the Mayor's Office leads the City's business retention
attraction and marketing efforts, facilitates commercial real estate development, and serves as
a general liaison to the business community. The Division manages real estate related projects,
urban renewal, tourism, and marketing.
Expenditure Summary
Mayor - Economic Development
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Salaries &Wages
$ 309,672
$ 253,078
$ 257,911
$ 259,962
$ 213,553
$ 217,922
-17.85%
2.05%
Personnel Benefits
82,703
69,555
71,800
72,178
57,674
59,160
-20.09%
2.58%
Supplies
1,194
464
462
1,000
1,000
1,000
0.00%
0.00%
Services
46,048
61,128
41,428
48,750
41,000
41,000
-15.90%
0.00%
Expenditure Total
$ 439,617
$ 384,226
$ 371,600
$ 381,890
$ 313,227
$ 319,082
-17.98%
1.87%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Mayor's Office - Economic Development
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Economic Development Admin
1
1
$ 150,096 $ 39,035
1
$ 153,336 $ 39,957
Economic Dev. Liaison
1
0.5
55,457 17,847
0.5
56,586 18,411
Extra Labor
8,000 793
8,000 793
Department Total
2
1.5
$ 213,553 $ 57,674
1.5
$ 217,922 $ 59,160
81
Expenditure Detail - Supplies, Services, and Other
Supplies include office and operating supplies. Services include marketing, advertising, memberships
and registrations, among others.
Mayor - Economic Development
Actual
Budget
Projected
Account Number
2016
2017
2018
2018
2019
2020
000.03.558.700.31.00 Supplies -Office and Operating
$ 1,194
$ 464
$ 462
$ 1,000
$ 1,000
$ 1,000
Total Supplies
1,194
464
462
1,000
1,000
1,000
000.03.558.700.41.00 Prof Svcs - Economic Development Plan
Initiative, SKCEDI: Small Business
Development Center, Southside Alliance,
Southcenter Marketing Partnership,
Chamber of Commerce, Misc Prof Svcs
16,100
44,377
21,374
16,000
19,000
19,000
000.03.558.700.43.00 Travel - Meals, mileage, and training
887
854
882
6,000
4,000
4,000
000.03.558.700.44.00 Advertising - Marketing info and materials
-
2,050
-
2,000
2,000
2,000
000.03.558.700.49.00 Misc - EDC of Seattle/King County,
website improvements, NW Properties
website, Tuk Intl Blvd
29,061
13,847
19,172
24,750
16,000
16,000
Total Services
46,048
61,128
41,428
48,750
41,000
41,000
Total Supplies, Services and Other
$ 47,242
$ 61,592
$ 41,890
$ 49,750
$ 42,000
$ 42,000
82
DEPARTMENT: Mayor (03)
FUND: General
RESPONSIBLE MANAGER: Rachel Turpin
Description
DIVISION: Attorney
FUND NUMBER: 000
POSITION: Contract City Attorney
The mission and primary function of the City Attorney's Office is to provide legal advice and
counsel to the City Administration and City Council, to prosecute persons cited into Tukwila
Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal
form.
Expenditure Summary
Mayor - Attorney (Contracted)
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Salaries & Wages
$ 2,508
$ 2,466
$ 6,297
$ 5,000
$ -
$ -
-
-
Personnel Benefits
224
222
572
455
-
-
-
-
Supplies
4,830
2,590
5,314
6,000
4,000
4,000
-33.33%
0.00%
Services
523,163
659,635
859,781
721,730
706,730
706,730
-2.08%
0.00%
Expenditure Total
$ 530,725
$ 664,913
$ 871,964
$ 733,185
$ 710,730
$ 710,730
-3.06%
0.00%
Expenditure Detail - Supplies, Services, and Other
Supplies include office supplies. Services include instructor fees, travel, equipment replacement and
O&M charges, membership, and registrations, among others.
Mayor -Attorney (Contracted)
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.06.515.300.31.00 Supplies - Office
$ 4,830
$ 2,590
$ 5,314
$ 6,000
$ 4,000
$ 4,000
Total Supplies
4,830
2,590
5,314
6,000
4,000
4,000
000.06.515.300.41.00 Prof Svcs - Public Records Request
initiative, courier and other services
36,819
9,164
6,194
10,000
10,000
10,000
000.06.515.300.41.01 Prof Svcs - Contracted attorney services
324,600
368,322
376,597
371,830
402,230
402,230
000.06.515.300.41.02 Prof Svcs - Prosecution services
150,966
180,000
183,600
185,400
162,000
162,000
000.06.515.300.41.03 Prof Svcs - Special matters
10,778
98,061
289,599
150,000
128,000
128,000
000.06.515.300.45.00 Rental - Water cooler rental
-
2,862
1,387
2,100
2,100
2,100
000.06.515.300.48.00 R&M - Copier maintenance and repairs
-
-
1,400
1,400
1,400
1,400
000.06.515.300.49.00 Misc - Printing of specialized forms and-
other misc. expenses
1,226
1,004
1,000
1,000
1,000
Total Services
523,163
659,635
859,781
721,730
706,730
706,730
Total Supplies, Services and Other
$ 527,993
$ 662,225
$ 865,095
$ 727,730
$ 710,730
$ 710,730
83
84
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Rachel Bianchi, Deputy City Administrator
CC: Mayor Ekberg
DATE: October 10, 2018
SUBJECT: Administrative Services and Funds 502 & 503 Proposed 2019/2020 Budgets
ISSUE
City departments are developing their proposals for the 2019/2020 biennial budget while also
incorporating methods of Priority Based Budgeting (PBB). The 2019/2020bienniel budget will
include general fund budgets allocated to programs. The City Council requested that individual
departmental budgets be presented to its standing committees as they become available.
BACKGROUND
The Administration recently formed the Administrative Services Department to better support
internal services in the City and cross department efforts that affect and include a variety of
expertise, individuals and issues. The Administrative Services Department includes
Communications, Community Engagement, Human Services and Human Resources, and
combining them into one department provides additional support to all of these key City
services.
DISCUSSION
Administrative Services
Combining the various functions and services discussed above allowed efficiencies to be found,
and the overall budget for 2019 is 3.7% less than what was budgeted for the functions in 2018.
All positions are fully funded, including the currently vacant Human Resources Director. A
process for filling this role is currently being developed and will be implemented in the near
future.
This budget keeps the City's commitment to providing superior Human Services to our residents
and funds these programs at the same level as the last biennium, including the $50,000 per
year increase proposed and passed by the Council in the 2017/2018 budget. Through a
detailed Request for Proposal (RFP) process and deliberation by the Human Services Advisory
Board, 34 programs were chosen for funding. Human Services funding continues to be
prioritized for Housing, Wellness, Food Security and Support for Independence.
Salaries and Benefits
This department anticipates a decline in salaries and benefits in 2019 over the 2018 budget.
2020 should see an increase due to contractual obligations and changes in healthcare costs.
Supplies and Services
Supplies and services were reduced by 12.19% and 6.74% respectively. The largest portion of
the reduction in services is due to the anticipated amount received for the Community
Development Block Grant (CDBG) that funds the Minor Home Repair program. While the City
budgeted $130,000 per year in the 2017/2018 budget, the funding did not come in at that level,
and the current budget of $90,000 per year is more realistic. It is important to remember that
CDBG funds are pass through dollars, most of which goes to the other partner cities that
Tukwila partners with to administer this program.
85
INFORMATIONAL MEMO
Page 2
Fund 502 This fund covers the City's self -insured healthcare plan. All of the anticipated costs
are fully covered in this plan, including the IBNR reserve at more than 2.5 times the anticipated
need each year in the biennium. Instead of looking at two to three years of data, the City has
looked at the past ten years to better determine an approach to reduce plan overfunding and
achieve balance between annual premium changes and maintenance of reserve levels. As
such, the City will be contributing 5% per year to level out the fund accordingly.
Fund 503
This fund covers the City's LEOFF I retiree self -insured healthcare plan. The budget has been
reduced from the 2018 budgeted amount to better reflect actual expenses and is funded to the
level recommended by the City's broker and actuary.
RECOMMENDATION
Staff is seeking the Finance Committee's feedback on the proposed Administrative Services
budget and direction to forward it to the Committee of the Whole for consensus on October 22,
2018.
ATTACHMENTS
Proposed Administrative Services Budget
Proposed Fund 502 — Self -Insured Healthcare Plan Budget
Proposed Fund 503 — LEOFF I Retiree Self -Insured Healthcare Budget
86 W:12018 Info MemoslAdmin Services Budget Memo.doc
Administrative Services
Deputy City
Administrator (1)
Human Resources
Resources
Director (1)
Human Resources
Analyst/Civil Service
Examiner (1)
uman Resources
Analyst (1)
Human Resources
Technician (1)
Community
Engagement
Manager (1)
Human Services
Coordinator (1)
Web
Communications
Design
Communications (1)
Human Services
Specialist (1)
87
88
DEPARTMENT: Administrative Services (04)
FUND: General
RESPONSIBLE MANAGER: Rachel Bianchi
Description
FUND NUMBER: 000
POSITION: Deputy City Administrator
The Administrative Services department provides communications, human services, community
engagement and human resources services to the Tukwila community. The department supports the
work of other City departments in these efforts and leads inter -departmental efforts on a variety of special
issues and projects, including the City's Public Safety Plan.
2017-2018 Accomplishments
♦ Implementation of the Public Safety Plan, including acquisition of property, facilities design and
engineering, and mutual agreement with business owners, as well as community engagement on the
Plan's progress through open houses, online platforms and other methods. Strategic Goals 2, 4 &
5.
♦ Continued to strengthen communications and community engagement efforts through expanded
Community Connectors program, ongoing variety of communications platforms, successful high
school internship program, and staffing of the Equity and Social Justice Commission. Strategic Goal
5.
♦ Ensuring stronger alignment with the community through a refresh of the City's Strategic Plan,
development and implementation of a City Equity Policy, and Human Services Strategic Plan.
Strategic Goal 1, 2, 4 and 5.
♦ Supporting the most vulnerable and improving the community with a 30% increase in direct Human
Services supporting housing, independence, vocational support, overall physical and mental health
and food security; leveraging regional partnerships and other funds to benefit residents and the
broader community. Strategic Goals 1, 2 & 5.
2019-2020 Outcome Goals
♦ Continued implementation of the Public Safety Plan; Fire Station 51 and Justice Center
substantially complete; ongoing community engagement around the Plan. Strategic Goals 2, 4
& 5.
♦ Additional communications platforms brought online, use of translation and transcreation
increased, ongoing implementation of the City Equity Policy. Strategic Goal 1, 2, 4 and 5.
♦ Continue to implement the Human Services Strategic plan, streamline intake processes, contracts
and forms to allow for more time for direct services to residents, continue to leverage regional
partnerships and outside funding to benefit residents and the broader community. Strategic
Goals 1, 2 & 5.
89
2019-2020 Indicators of Success
• Continued implementation of the Strategic Plan Goals and City Equity Policy.
• Communications tools and vehicles are relevant, diverse and timely.
• Leverage local and regional partnerships on behalf of the City's residents and guests.
Department Detail
Staffing and Expenditure by Program
PROGRAMS
FTE
BUDGET YEAR
PERCENT
2019
%of Total
Budget
2020
% of Total
Budget
2019-20
Communications
1.58
238,329
11.3%
261,311
12.0%
9.64%
Housing
1.03
230,486
10.9%
236,278
10.8%
2.51%
Physical/Mental/Dental Well -Being
0.23
173,381
8.2%
174,495
8.0%
0.64%
Labor Relations
0.71
142,163
6.7%
147,969
6.8%
4.08%
Supportforindependence
0.08
123,371
5.8%
123,839
5.7%
0.38%
Minor Home Repair
0.18
116,085
5.5%
117,767
5.4%
1.45%
Public Safety Plan
0.53
95,975
4.5%
101,568
4.7%
5.83%
HR General Administration
0.56
89,622
4.2%
90,334
4.1%
0.80%
Classifcation/Compensation
0.50
86,528
4.1%
90,135
4.1%
4.17%
Recruitment
0.56
81,781
3.9%
82,696
3.8%
1.12%
Internal Communications
0.61
75,687
3.6%
82,954
3.8%
9.60%
Performance Management/Training
0.46
72,040
3.4%
73,244
3.4%
1.67%
Community Engagement
0.23
68,646
3.3%
70,772
3.2%
3.10%
Health & Safety
0.35
63,645
3.0%
65,183
3.0%
2.42%
Food Insecurity
0.13
63,394
3.0%
64,301
3.0%
1.43%
Policy Development/Compliance
0.30
57,278
2.7%
59,710
2.7%
4.25%
Civil Service Compliance
0.30
55,060
2.6%
55,733
2.6%
1.22%
Benefit Plan Management
0.30
53,812
2.5%
55,906
2.6%
3.89%
Accounts Payable/Budget Preparation
0.33
40,791
1.9%
48,522
2.2%
18.95%
School District
0.30
41,600
2.0%
43,904
2.0%
5.54%
Regional Collaboration
0.23
34,814
1.6%
36,310
1.7%
4.30%
Training
0.20
27,586
1.3%
28,862
1.3%
4.62%
Government Relations
0.13
25,911
1.2%
27,432
1.3%
5.87%
Equity
0.08
20,049
0.9%
20,854
1.0%
4.01%
Tukwila Works
0.05
10,041
0.5%
10,626
0,5%
5.82%
Emergency Preparedness/Response
0.03
5,884
0.3%
6,248
0%
6.19%
PROGRAM TOTALS
10.00
2,111,510
100%
2,178,952
100%
3.2%
*Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget.
Therefore, no historical data is available.
90
Program Descriptions
Communications: Digital communications include all digital forms of media, such as the website, social
media, video production, Channel 21, etc. Digital communications can be internal or external. Also
includes communications strategies targeted to the media, the community, and the public at large.
Media/external communications work includes issuing press releases, the City pages of the Tukwila
Reporter, the City's social media pages, etc. Media/external communications can be digital and/or print.
Housing: Funding for and approval/referrals to agencies that provide administration of rent/utility financial
assistance, shelter, or other housing assistance (including hygiene/clothing tangibles).
Physical/Mental/Dental Well -Being: Funding for and referrals to agencies that provide physical health,
mental health and dental services.
Labor Relations: Contract/collective bargaining negotiations. Complaints, grievances, investigations.
Support for Independence: Funding for and referrals to agencies that help people live independently,
support empowered decision -making that focuses on stability and self-sufficiency.
Minor Home Repair: Tukwila serves as the fiscal agent for the Minor Home Repair Program for the Cities
of Tukwila, SeaTac, Covington and Des Moines. On an annual basis, Tukwila applies for the Federal
CDBG funds on behalf of the four cities, that are distributed through King County. None of the cities are
large enough to receive a direct allocation. Minor home repair assists very low to moderate income
homeowners with repairs addressing conditions such as minor plumbing and electrical issues, and health
and safety repairs.
Public Safety Plan: In November 2016, Tukwila voters passed a public safety bond to fund three new fire
stations, fire apparatus for 20 years, and a justice center for police and courts. In addition, the City is
committing general and utility funds for a new public works facility. The purpose is to replace aging
facilities that no longer meet the functional, safety, and regulatory needs of our first responders. The last
building is scheduled to be completed in 2022.
HR General Administration: Administrative duties supporting the Human Resources department.
Classification/Compensation: Job descriptions, rep and non -rep.
Recruitment: Recruitment for non -Police and Fire. NeoGov.
Internal Communications: Internal communications includes communications strategies targeted at City
employees about internal projects and programs such as finance deadlines, technology updates, records
management, etc., and how community facing programs and projects may affect day-to-day work in
different departments. Internal Communications can be digital and/or print.
Performance Management/Training: Tracking evaluations; record keeping. Training.
Community Engagement: Community Connectors, future civic engagement projects. Tukwila's
Community Connectors Program improves outreach to communities historically underrepresented in civic
processes by utilizing members from these communities to act as liaisons from their community to the
City and civic processes.
Health & Safety: Accident prevention plan, safety plan. Employee injury/illness reports. Training.
91
Food Insecurity: Funding for and referrals to agencies that provide food assistance, creation/distribution
of emergency snack bags distributed by Human Services.
Policy Development/Compliance: Duties related to the development of Human Resources policies as well
as ensuring compliance.
Civil Service Compliance: Recruitment, testing and hiring for Police and Fire.
Benefit Plan Management: Managing health, retirement and other benefits. Claims processing.
Accounts Payable/Budget Preparation: Processing of invoices for payment and preparing and monitoring
department biennial budget.
School District: The City values the youth in our community, and desires that they succeed. Programs
and partnerships with our local schools include the high school internship program, support for youth
workforce development, and college/trade school scholarships, school based mental health support.
Regional Collaboration: In addition to collaborating with other government entities, the City maintains
close relationships and partnerships with nonprofit organizations, businesses, and other community
groups in the region to provide services to our residents, businesses, and visitors.
Training: Staff development training.
Government Relations: The City works with many other government entities, including the Metropolitan
Park District, the Port of Seattle, King County, tribal governments, state and federal governments. These
relationships are important to maintain and require strong communication skills and knowledge of laws
and regulations to be successful.
Equity: The City has a strong commitment to equity in city government, and they desire that all residents,
visitors and employees have the opportunity to reach their full potential, Societal, environmental, and
legal factors, both historic and present-day, have resulted in inequitable access to opportunities and
services for some individuals and groups of people. To that end, the City has formed an Equity Team
that is open to all City employees interested in learning more about equity. The City formed the Equity
and Diversity Commission in 1990, now named the Equity and Social Justice Commission. The City has
also held several formal and informal trainings on equity issues. Most recently, the City adopted an Equity
Policy, and is currently working on developing and implementation plan for that policy.
Tukwila Works: Tukwila works is an online reporting tool that allows residents, businesses, visitors, and
employees to report and track non -emergency issues through the City's website or via a smartphone
app. Tukwila Works currently tracks the following issue types: Animal Control, Camping, Code
Enforcement (both private and public property), Garbage/Debris, Graffiti, Illegal Parking, Overgrown
Brush/Trees, Potholes, Rental Property Concerns, Speeding or Traffic Complaints, Stormwater/Sewer
Issues, Traffic Signal/Traffic Sign Issues, Tukwila Parks issues, Other. Issues are sent directly to the
appropriate City employee and tracked until the issue is closed.
Emergency Preparedness/Response: Time spent preparing for and communicating with the public and
employees about emergencies.
92
Budget Change Discussion:
The Administrative Services Department is new in the 2019-2020 budget and was created out of the
merger between an existing department (Human Resources) and a division of the Mayor's Office
(Community Services and Engagement). There were no new staff added in the creation of this
department.
Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account
for changes in healthcare and retirement.
Supplies and Services Budgeted expenditures were reduced for various line items in an effort to bring
them in line with actual expenditure levels. These reductions resulted in 12.2% and 6.8% decrease from
the previous budget in supplies and services, respectively.
Expenditure Summary
Administrative Services
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-2020
Salaries & Wages
$ 829,539
$ 893,302
$ 867,689
$ 969,965
$ 957,494
$ 1,005,702
-1.29%
5.03%
Personnel Benefits
299,368
326,292
338,846
387,921
377,402
396,636
-2.71%
5.10%
Supplies
31,957
19,403
27,780
27,205
23,888
23,888
-12.19%
0.00%
Services
728,803
727,775
730,067
807,103
752,725
752,725
-6.74%
0.00%
Department Total
$ 1,889,669
$ 1,966,773
$ 1,964,382
$ 2,192,194
$ 2,111,509
$ 2,178,951
-3.68%
3.19%
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-2020
Administration
$ -
$ -
$ -
$ -
$ 207,345
$ 221,921
0.00%
7.03%
Human Resources
647,426
656,847
646,447
728,083
693,636
720,910
-4.73%
3.93%
Community Services and Engagement
1,242,242
1,309,926
1,317,936
1,464,111
1,210,529
1,236,121
-17.32%
2.11%
Department Total
$ 1,889,669
$ 1,966,773
$ 1,964,382
$ 2,192,194
$ 2,111,509
$ 2,178,951
-3.68%
3.19%
93
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment.
Administrative Services
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Deputy City Administrator
0
1
$ 150,730 $ 56,615
1
$ 161,745 $ 60,176
Human Resources Director
1
1
133,488 53,357
1
143,769 56,781
Human Resources Analyst
2
2
196,747 71,015
2
204,484 74,203
Human Resources Technician
1
1
73,605 32,574
1
75,048 33,774
Community Engagement Manager
1
1
103,229 43,084
1
109,604 45,517
Program Coordinator
0
1
93,772 36,902
1
100,317 39,146
Admin Support Coordinator
3
2
141,826 63,112
2
145,303 65,564
Admin Support Specialist
0
1
53,096 19,654
1
54,432 20,384
Program Manager
2
0
- -
0
- -
Extra Labor
11,000 1,090
11,000 1,090
Department Total
10
10
$ 957,494 $ 377,402
10
$ 1,005,702 $ 396,636
Expenditure Detail - Supplies, Services and Other
Supplies include office and meeting supplies, meals and refreshments for meetings; services include,
travel, subscriptions and memberships, among others.
Administrative Services
Actual
Budget
Projected
Account Name
2016
2017
2018
2018
2019
2020
Salaries
$ 822,699
$ 889,492
$ 861,466
$ 957,933
$ 946,494
$ 994,702
Extra Labor
6,840
3,810
6,223
11,500
11,000
11,000
FICA
59,728
64,943
65,246
70,752
73,260
76,995
Pension
90,384
102,661
111,290
115,015
120,574
126,725
Industrial Insurance
2,585
2,545
2,783
3,903
3,605
3,956
Healthcare
146,672
156,144
159,527
198,251
179,962
188,961
Total Salaries & Benefits
1,128,908
1,219,594
1,206,536
1,357,886
1,334,896
1,402,339
Supplies
$ 25,426
$ 19,403
$ 27,780
$ 21,705
$ 23,888
$ 23,888
Total Supplies
31,957
19,403
27,780
27,205
23,888
23,888
Professional services
$ 542,241
$ 519,867
$ 552,651
$ 567,045
$ 567,045
$ 567,045
Communication
27,168
19,658
31,809
40,050
40,000
40,000
Travel
4,105
8,044
5,509
7,500
6,500
6,500
Advertising
6,54.1
3,170
6,526
11,250
8,500
8,500
Operating leases
7,653
8,170
13,439
9,108
7,500
7,500
Repair and maintenance
2,790
2,994
18,267
17,500
9,230
9,230
Miscellaneous
138,304
165,871
101,866
154,650
113,950
113,950
Total Services
728,803
727,775
730,067
807,103
752,725
752,725
Total Parks and Recreation
1,889,669
1,966,773
1,964,382
2,192,194
2,111,509
2,178,952
94
DEPARTMENT: Administrative Services (04)
FUND: General
RESPONSIBLE MANAGER: Rachel Bianchi
Description
DIVISION: Administration
FUND NUMBER: 000
POSITION: Deputy City Administrator
The Administrative Services department provides communications, human services, community
engagement and human resources services to the Tukwila community. The department supports the
work of other City departments in these efforts and leads inter -departmental efforts on a variety of special
issues and projects, including the City's Public Safety Plan.
Expenditure Summary
Administrative Services - Administration
Expenditures By Type
Actual
Budget
Percent Change
2016 2017
Projected
2018
2018 2019
2020
2018-19
2019-2020
Salaries & Wages
Personnel Benefits
Supplies
Services
$
- $ -
- -
- -
- -
$
- $ 150,730
- 56,615
-
- -
$ 161,745
60,176
-
-
0.00%
0.00%
0.00%
0.00%
7.31%
6.29%
0.00%
0.00%
Department Total
$
- $ -
$ -
$
- $ 207,345
$ 221,921
0.00%
7.03%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment.
Administrative Services -Administration
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Deputy City Administrator
0
1
$ 150,730 $ 56,615
1
$ 161,745 $ 60,176
Department Total
0
1
$ 150,730 $ 56,615
1
$ 161,745 $ 60,176
95
96
DEPARTMENT: Administrative Services (04)
FUND: General
RESPONSIBLE MANAGER: Rachel Bianchi
Description
DIVISION: Human Resources
FUND NUMBER: 000
POSITION: Deputy City Administrator
Human Resources provides internal support services in the areas of classification/compensation, benefit
administration, labor and employee relations, civil service, recruitment and hiring, performance
management, organizational development, training and professional development.
Expenditure Summary
Administrative Services
Human Resources
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-2020
Salaries & Wages
$ 403,941
$ 401,717
$ 381,199
$ 419,405
$ 409,840
$ 429,301
-2.28%
4,75%
Personnel Benefits
135,420
137,269
135,225
164,728
157,540
165,354
-4.36%
4.96%
Supplies
9,337
12,861
8,083
11,017
7,700
7,700
-30.11%
0.00%
Ser'ices
98,729
105,000
121,940
132,933
118,555
118,555
-10.82%
0.00%
Department Total
$ 647,426
$ 656,847
$ 646,447
$ 728,083
$ 693,636
$ 720,910
-4.73%
3.93%
Expenditure Detail - Salaries and Benefits
Salaries are based on actual costs for existing positions and include a cost of living adjustment per
contract agreements.
Administrative Services - Human Resources
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Human Resources Director
1
1
$ 133,488 $ 53,357
1
$ 143,769 $ 56,781
Human Resources Analyst
2
2
196,747 71,015
2
204,484 74,203
Human Resources Technician
1
1
73,605 32,574
1
75,048 33,774
Extra Labor
6,000 595
6,000 595
Department Total
4
4
$ 409,840 $ 157,540
4
$ 429,301 $ 165,354
97
Expenditure Detail - Supplies, Services and Other
Supplies include office and safety supplies, meals and refreshments for meetings; services include labor
relations professional services, employee assistance program, public safety testing, software
maintenance, equipment repair, travel, subscriptions and memberships, among others.
Administrative Services - Human Resources
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.04.518.100.31.00
Supplies - Office
$ 6,918
$ 9,629
$ 4,199
$ 6,917
$ 5,500
$ 5,500
000.04.518.100.31.02
Supplies - Safety
906
1,003
104
1,500
1,000
1,000
000.04.518.110.31.00
Supplies -Office and Operating
122
675
389
1,000
500
500
000.04.518.110.31.43
Supplies - Meals and Refreshments
1,390
1,554
3,392
1,600
700
700
Total Supplies
9,337
12,861
8,083
11,017
7,700
7,700
000.04.518.100.41.00
Prof Svcs - Misc training, investigations,
and background check and fees
34,676
3,805
20,022
30,000
30,000
30,000
000.04.518.100.41.02
Prof Svcs - General safety and training
600
4,085
2,426
2,500
1,000
1,000
000.04.518.100.41.03
Prof Svcs - Labor relations,
negotiations/mediations for bargaining
units and potential grievances and/or Civil
10,108
47,287
39,823
25,000
25,000
25,000
Service hearings
000.04.518.100.41.04
Prof Svcs - Employee Assistance Program
8,790
4,768
6,801
9,075
9,075
9,075
000.04.518.100.41.05
Prof Svcs - NEOGOV Software
8,550
-
9,500
9,500
13,000
13,000
000.04.518.100.42.00
Communication - Postage
-
-
50
50
-
-
000.04.518.100.43.00
Travel - Meals, Parking, Mileage, Lodging
for WAPELRA and NPELRA
943
1,234
1,354
3,000
2,000
2,000
000.04.518.100.44.00
Advertising - Advertising job openings
6,541
3,133
5,576
6,000
3,500
3,500
000.04.518.100.45.00
Rental - Rentals/leases
2,087
2,328
1,593
2,108
500
500
000.04.518.100.48.00
R&M - Eden software, copier maintenance
2,790
2,994
11,229
15,500
7,230
7,230
000.04.518.100.49.00
Misc - Citywide anti -harassment training
(160)
8,609
-
-
-
-
000.04.518.100.49.01
Misc - Annual memberships for various
organizations
856
972
630
1,200
1,000
1,000
000.04.518.100.49.02
Misc - Printing of department forms and
new employee packets
123
-
-
500
-
-
000.04.518.100.49.03
Misc - Registrations for conferences and
training
598
2,395
2,000
2,000
2,000
2,000
000.04.518.110.41.00
Prof Svcs - Public Safety Testing quarterly
fees, Promotional Testing Fees, Legal
20,578
20,252
20,184
22,500
20,500
20,500
Fees
000.04.518.110.44.00
Advertising - Advertising for non-
commissioned, lateral police and
firefighters positions
-
-
-
250
-
-
000.04.518.110.45.00
Rental - Room rentals and other expenses
for testing for non-commissioned positions
1,650
2,785
3,000
3,000
3,000
000.04.518.110.49.00
Misc - Conference registration for-
354
751
750
750
750
Commissioners
Total Services
98,729
105,000
121,940
132,933
118,555
118,555
Total Supplies, Services and Other
$ 108,066
$ 117,861
$ 130,023
$ 143,950
$ 126,255
$ 126,255
98
DEPARTMENT: Administrative Services (04) DIVISION: Community Services and Engagement
FUND: General FUND NUMBER: 000
RESPONSIBLE MANAGER: Rachel Bianchi POSITION: Deputy City Administrator
Description
The mission of Community Services and Engagement is to support the well-being of Tukwila's residents
by assisting residents to access human services; funding programs to address prioritized gaps and
needs; leveraging community resources and partnerships; and working regionally to generate solutions
that contribute to a thriving community. The office also manages a Minor Housing Repair program.
The Division is also responsible for ensuring accurate, timely, and effective communications with
Tukwila's residents, businesses, visitors, and employees, as well as the media. The Community Services
and Engagement supports every City department to inform stakeholders of key issues and events, and
to help find and tell the great stories within the City of Tukwila. Serving a diverse community, the Division
ensures a broad use of communication methods and encourages two-way communications and
feedback, with the goal of encouraging a true conversation within our community.
Expenditure Summary
Administrative Services - Community Services and Engagement
Expenditures By Type
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-2020
Salaries & Wages
$ 425,598
$ 491,585
$ 486,490
$ 550,560
$ 396,923
$ 414,656
-27.91%
4.47%
Personnel Benefits
163,949
189,024
203,622
223,193
163,247
171,107
-26.86%
4.81%
Supplies
22,621
6,542
19,697
16,188
16,188
16,188
0.00%
0.00%
Services
630,075
622,775
608,127
674,170
634,170
634,170
-5.93%
0.00%
Department Total
$ 1,242,242
$ 1,309,926
$ 1,317,936
$ 1,464,111
$ 1,210,529
$ 1,236,121
-17.32%
2.11%
Expenditure Detail - Salaries and Benefits
Administrative Services - Community Services and Engagement
Position
Description
2018
FTE
2019
FTE
2019 Budgeted
Salaries Benefits
2020
FTE
2020 Budgeted
Salaries Benefits
Community Engagement Manager
1
1
$ 103,229 $ 43,084
1
$ 109,604 $ 45,517
Program Coordinator
0
1
93,772 36,902
1
100,317 39,146
Admin Support Coordinator
3
2
141,826 63,112
2
145,303 65,564
Admin Support Specialist
0
1
53,096 19,654
1
54,432 20,384
Program Manager
2
0
- -
0
- -
Extra Labor
5,000 496
5,000 496
Department Total
6
5
$ 396,923 $ 163,247
5
$ 414,656 $ 171,107
99
Expenditure Detail - Supplies, Services and Other
Administrative Services
Community Services and Engagement
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
000.03.518.110.31.00
Supplies - Office & Operating
$ 15,017
$ 4,914
$ 14,197
$ 9,000
$ 10,688
$ 10,688
000.03.518.110.35.00
Supplies - Human Services
6,532
-
-
5,500
-
-
000.03.557.201.31.00
Small Tools & Minor Equipment - Video
equipment, etc.
1,072
1,628
5,500
1,688
5,500
5,500
Total Supplies
22,621
6,542
19,697
16,188
16,188
16,188
000.03.518.110.41.00
Prof Svcs - Website assistance
3,250
30,739
30,424
35,000
35,000
35,000
000.03.518.110.42.00
Communication - Postage, translation,
banners, etc.
27,168
19,658
31,759
40,000
40,000
40,000
000.03.518.110.43.00
Travel -Mileage, parking, other trawl for
events
2,920
6,792
3,626
4,000
4,000
4,000
000.03.518.110.44.00
Advertising - Tukwila Reporter
-
38
950
5,000
5,000
5,000
000.03.518.110.45.00
Rental - Video equipment
3,916
3,057
11,845
4,000
4,000
4,000
000.03.518.110.48.00
R&M - Misc equipment as needed
-
-
7,038
2,000
2,000
2,000
000.03.518.110.49.00
Misc - Memberships, training and
workshops
15,537
20,718
10,364
5,000
5,000
5,000
000.03.518.110.49.01
Misc - Memberships, dues and
subscriptions
50
2,000
8,000
8,000
8,000
000.03.518.110.49.03
Misc - Printing and Binding
5,959
112
-
-
-
-
000.03.518.110.49.05
Misc - Registrations
590
2,920
1,783
2,000
2,000
2,000
000.03.557.201.41.00
Prof Svcs - Information and Referral: crisis
455,690
408,932
423,470
433,470
433,470
433,470
lines, capacity building; Positive and
Healthy Relationships: mental health
counseling, substance abuse, sexual
abuse, family support services; Support for
Self -Sufficiency: aging in place, legal
support eviction prevention, neighborhood
legal clinics; Safety Net: homeless
shelters, domestic violence support
services, food banks, medical, dental,
financial eviction prevention.
000.03.557.201.43.00
Trawl - Parking for various meetings
regional and sub -regional
243
18
529
500
500
500
000.03.557.201.49.00
Misc - Associations, registrations,
professional development, translation,
childcare
660
407
4,530
4,700
4,700
4,700
000.03.557.201.49.01
Misc - Human Services Commission mtgs,
food, program registrations, materials
-
500
500
500
500
000.03.557.202.49.01
Misc - CDBG pass through funding for
minor home repair program
114,092
129,385
79,309
130,000
90,000
90,000
Total Services
630,075
622,775
608,127
674,170
634,170
634,170
Total Supplies, Services and Other
$ 652,695
$ 629,317
$ 627,824
$ 690,358
$ 650,358
$ 650,358
100
DEPARTMENT: Finance
FUND: Self Insured Healthcare Plan
RESPONSIBLE MANAGER: Peggy McCarthy
Description
FUND NUMBER: 502
POSITION: Finance Director
This fund accounts for the City's self -insured healthcare plan. This fund receives contributions on behalf
of the employees through premiums charged to their respective organization units. Healthcare claims,
program administrative fees and a Wellness Program are expensed in this fund.
2017-2018 Accomplishments
♦ Made changes in funding level to reduce plan overfunding and achieve balance between annual
premium charges and maintenance of reserve levels. Strategic Goal 4
2019-2020 Outcome Goals
♦ Monitor fund balance to ensure adequate balance between annual premium charges and
maintenance of reserve levels. Strategic Goal 4
♦ Implement new State paid family leave act. Strategic Goal 4
2019-2020 Indicators of Success
♦ A premium structure that adequately funds the plan and maintains a smooth and predictable
premium trajectory is achieved. Strategic Goal 4
♦ A balance is maintained between Plan benefits and City priorities. Strategic Goal 5
101
Revenue and Expense Summary
Self Insured Healthcare Plan
Actual
Budget
Percent Change
Projected
2016
2017
2018
2018
2019
2020
2018-19
2019-20
Operating Revenue
Employer Trust Contributions
$ 5,288,549
$ 5,729,693
$ 5,763,534
$ 6,474,405
$ 6,157,653
$ 6,465,563
-4.89%
5.00%
Employee Contributions
138,033
114,244
105,346
77,000
349,024
366,399
353.28%
4.98%
Employee Benefit Programs
2,344
1,582
1,280
1,200
1,200
1,200
0.00%
0.00%
Investment Earnings
22,288
55,442
56,246
96,000
55,995
56,274
-41.67%
0.50%
Total Operating Revenue
5,451,214
5,900,960
5,926,406
6,648,605
6,563,872
6,889,436
-1.27%
4.96%
Operating Expenses
Self -Insured Medical Claims
3,542,958
4,009,657
3,792,418
4,424,000
4,353,129
4,723,375
-1.60%
8.51%
Dental Claims
603,736
584,822
528,631
583,978
567,061
590,878
-2.90%
4.20%
Prescription Claims
1,123,821
1,048,018
1,000,331
1,084,400
1,007,556
1,124,432
-7.09%
11.60%
Vision Claims
32,726
28,120
13,182
32,300
30,777
31,854
-4.72%
3.50%
Stop Loss Reimbursements
(105,351)
(68,255)
(193,695)
(75,750)
-
-
0.00%
0.00%
TPA Admin Fees
203,538
158,995
134,328
237,200
166,070
169,391
-29.99%
2.00%
Excess Loss Premiums
379,705
385,397
402,642
564,350
482,807
519,500
-14.45%
7.60%
IBNR Adjustment
-
-
17,750
117,750
48,900
48,700
-58.47%
-0.41%
Professional Services
27,777
28,076
16,105
32,000
85,199
35,600
166.25%
-58.22%
Miscellaneous
3,013
4,891
3,850
7,000
2,204
2,268
-68.51%
2.90%
Wellness Program
5,703
22,526
18,000
18,000
18,000
18,000
0.00%
0.00%
Total Operating Expenses
5,817,626
6,202,247
5,733,543
7,025,228
6,761,703
7,263,998
-3.75%
7.43%
Indirect cost allocation
120,703
123,117
125,579
125,579
142,959
148,106
13.84%
3.60%
Total Expenses
5,938,329
6,325,364
5,859,122
7,150,807
6,904,662
7,412,104
-3.44%
7.35%
Beginning Fund Balance
1,981,939
1,494,824
1,070,420
2,344,927
1,137,704
796,914
-51,48%
-29.95%
Change in Fund Balance
(487,115)
(424,404)
67,284
(502,202)
(340,790)
(522,668)
-32.14%
53.37%
Ending Fund Balance
$ 1,494,824
$ 1,070,420
$ 1,137,704
$ 1,842,725
$ 796,914
$ 274,247
-56.75%
-65.59%
Unrestricted
1,494,824
1,070,420
1,137,704
1,842,725
796,914
274,247
-56.75%
-65.59%
IBNR reserve
1,858,250
1,858,250
1,533,750
2,186,250
1,656,000
1,777,750
-24.25%
7,35%
102
Expenditure Detail - Benefits and Services
Employee benefits costs include medical, vision, and dental claims for all employees and dependents.
Services includes broker fees, other healthcare plan fees, and Wellness program costs.
Self Insured Healthcare Plan
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
502.00.517.370.25.00
Benefits - Self insured medical claims
$3,542,958
$4,009,657
$3,792,418
$4,424,000
$4,353,129
$4,723,375
502.00.517.370.25.01
Benefits - Dental claims
603,736
584,822
528,631
583,978
567,061
590,878
502.00.517.370.25.02
Benefits - Prescription claims
1,123,821
1,048,018
1,000,331
1,084,400
1,007,556
1,124,432
502.00.517.370.25.03
Benefits -Vision claims
32,726
28,120
13,182
32,300
30,777
31,854
502.00.517.370.25.04
Benefits - Stop loss reimbursements
(105,351)
(68,255)
(193,695)
(75,750)
-
-
502.00.517.370.25.05
Benefits - Prescription fees
-
-
-
-
-
-
502.00.517.370.25.06
Benefits - TPD Admin fees
203,538
158,995
134,328
237,200
166,070
169,391
502.00.517.370.25.07
Benefits - Excess loss premiums
379,705
385,397
402,642
564,350
482,807
519,500
502.00.517.370.25.10
Benefits - IBNR adjustment
-
-
17,750
117,750
48,900
48,700
Total Benefits
5,781,133
6,146,754
5,695,587
6,968,228
6,656,300
7,208,130
502.00.517.370.41.00
Prof Secs - Broker fees
27,777
28,076
16,105
32,000
85,199
35,600
502.00.517.370.49.00
Misc - Other healthcare plan fees
3,013
4,891
3,850
7,000
2,204
2,268
502.00.517.900.49.01
Misc - Wellness program
5,703
22,526
18,000
18,000
18,000
18,000
Total Services
36,493
55,493
37,956
57,000
105,403
55,868
Total Benefits and Services
$5,817,626
$6,202,247
$5,733,543
$7,025,228
$6,761,703
$7,263,998
103
This page intentionally left blank
104
DEPARTMENT: Finance
FUND: LEOFF I Retiree Self -Insured Healthcare Plan
RESPONSIBLE MANAGER: Peggy McCarthy
Description
DIVISION: N/A
FUND NUMBER: 503
POSITION: Finance Director
This fund accounts for the City's self -insured healthcare plan for Law Enforcement Officers and Fire
Fighters (LEOFF I) retirees. This fund receives contributions on behalf of retired LEOFF I employees
through their respective organization units. Healthcare claims and program administrative fees are
expensed in this fund.
2017-2018 Accomplishments
♦ Optimize use of Medicare insurance coverage to manage plan costs. Strategic Goal 4
2019-2020 Outcome Goals
♦ Continue to analyze and revise funding structure to achieve a smooth and predictable premium
trend. Strategic Goal 4
2019-2020 Indicators of Success
♦ A smooth funding trend is achieved. Strategic Goal 4
♦ Reserves levels are maintained. Strategic Goal4
♦ Costs are managed and stabilized. Strategic Goal 4
105
Revenue and Expense Summary
LEOFF 1 Self Insured Healthcare Plan
Actual
Budget
Percent Change
2016
2017
Projected
2018
2018
2019
2020
2018-19
2019-20
Operating Revenue
Employer Trust Contributions
630,444
253,445
250,336
265,000
265,000
265,000
0.00%
0.00%
Investment Earnings
569
(5,621)
2,217
3,340
1,533
1,541
-54.10%
0.52%
Total Operating Revenue
631,012
247,824
252,553
268,340
266,533
266,541
-0.67%
0.00%
Operating Expenses
Self -Insured Medical Claims
164,120
164,645
164,929
265,000
181,401
189,201
-31.55%
4.30%
Dental Claims
25,293
36,832
47,599
36,040
35,986
37,641
-0.15%
4.60%
Prescription Claims
131,386
104,840
95,748
169,600
114,048
125,339
-32.75%
9.90%
Vision Claims
5,110
5,481
8,073
8,480
6,193
6,324
-26.97%
2.12%
Stop Loss Reimbursements
67,395
-
-
-
-
-
0.00%
0.00%
TPA Admin Fees
39,918
15,744
15,678
21,200
16,682
17,017
-21.31%
2.01%
Excess Loss Premiums
19,515
16,493
6,436
26,500
26,500
26,500
0.00%
0.00%
Long Term Care Insurance
9,881
11,555
14,840
14,840
23,891
25,086
60.99%
5.00%
IBNR Adjustment
-
-
8,750
8,750
1,500
600
-82.86%
-60.00%
Retiree Medical Reimbursement
10,025
24,545
6,557
20,000
19,555
20,555
-2.23%
5.11%
Retiree Medicare Reimbursement
33,628
33,512
39,957
33,000
33,000
35,816
0.00%
8.53%
Professional Services
6,340
4,095
2,689
6,000
6,499
4,734
8.32%
-27.16%
Miscellaneous
250
-
500
500
500
500
0.00%
0.00%
Total Operating Expenses
512,861
417,740
411,756
609,910
465,755
489,313
-23.64%
5.06%
Indirect cost allocation
11,408
12,549
13,804
13,804
-
-
0.00%
0.00%
Total Expenses
524,269
430,289
425,560
623,714
465,755
489,313
-25.33%
5.06%
Beginning Fund Balance
775,734
882,478
700,012
872,246
527,005
327,783
-39.58%
-37.80%
Change in Fund Balance
106,744
(182,466)
(173,007)
(355,374)
(199,222)
(222,772)
-43.94%
11.82%
Ending Fund Balance
$ 882,478
$ 700,012
$ 527,005
$ 516,872
$ 327,783
$ 105,011
-36.58%
-67.96%
Unrestricted
882,478
700,012
527,005
516,872
327,783
105,011
-36.58%
-67.96%
IBNR reserve
146,250
184,250
157,250
156,500
158,750
160,250
1.44%
0.94%
106
Expenditure Detail - Benefits and Services
Employee benefits costs include medical, vision, and dental claims for LEOFF I members. Services
includes broker fees and other healthcare plan fees.
LEOFF 1 Self Insured Healthcare Plan
Account Number
Actual
Budget
2016
2017
Projected
2018
2018
2019
2020
503.00.517.200.25.00 Benefits - Self -insured medical & dental
$ 164,120
$ 164,645
$ 164,929
$ 265,000
$ 181,401
$ 189,201
503.00.517.200.25.01 Benefits - Dental claims
25,293
36,832
47,599
36,040
35,986
37,641
503.00.517.200.25.02 Benefits - Prescription claims
131,386
104,840
95,748
169,600
114,048
125,339
503.00.517.200.25.03 Benefits - Vision claims
5,110
5,481
8,073
8,480
6,193
6,324
503.00.517.200.25.04 Benefits - Stop loss reimbursements
67,395
-
-
-
-
-
503.00.517.200.25.05 Benefits - Prescription fees
-
-
-
-
-
-
503.00.517.200.25.06 Benefits - TPA admin fees
39,918
15,744
15,678
21,200
16,682
17,017
503.00.517.200.25.07 Benefits - Excess loss premiums
19,515
16,493
6,436
26,500
26,500
26,500
503.00.517.200.25.08 Benefits - Long term care
9,881
11,555
14,840
14,840
23,891
25,086
503.00.517.200.25.10 Benefits - IBNR adjustment
-
-
8,750
8,750
1,500
600
503.00.517.200.25.20 Benefits - Medical,dental,life,optical
10,025
24,545
6,557
20,000
19,555
20,555
503.00.517.200.25.21 Benefits - Medical,dental,life,optical
33,628
33,512
39,957
33,000
33,000
35,816
Total Benefits
506,271
413,645
408,567
603,410
458,756
484,079
503.00.517.200.41.00 Prof Svcs - Broker fees
6,340
4,095
2,689
6,000
6,499
4,734
503.00.517.200.49.00 Misc - Plan document fees
250
-
500
500
500
500
Total Services
6,590
4,095
3,189
6,500
6,999
5,234
Total Benefits and Services
$ 512,861
$ 417,740
$ 411,756
$ 609,910
$ 465,755
$ 489,313
107
This page intentionally left blank
108