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Home My WebLink AboutPS 2018-10-15 Item 2C - Budget - 2019-2020 Biennial Budget: Police Department / Municipal CourtCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Bruce Linton, Chief of Police BY: Eric Dreyer, Deputy Chief of Police DATE: October 8th, 2018 SUBJECT: Police Department 2019-2020 Proposed Budget ISSUE As provided for in the budget process approved by the Finance and Safety Committee, Council Committees will be reviewing budget sections prior to review by the full Council. The Finance section of the budget is ready for review by the Finance and Safety Committee. BACKGROUND The Police Department strives to be a premier, full -service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly trained personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. DISCUSSION The proposed budget for the Police Department is increased by the following amounts: • 2019 (over 2018) $428,565 [+2.26%] • 2020 (over 2019) $288,302 [+1.48%] Changes from 2017-2018 Budget • Organization Chart titles and positions have been updated to better reflect the Police Department's operating structure. • Salaries/Benefits have been increased by $163,786 (+1.16%) in 2019 and $386,715 (+2.70%) for 2020. Included in our FTEs are the following positions: o Auto Theft Task Force Detective — Salary, most Personnel Benefits, and all ATTF-related Overtime reimbursed at 100% o VNET Detective — All VNET-Related Overtime is reimbursed at 100% o Records Disposition Specialist — Salaries & Benefits reimbursed at an effective rate of about 90% • Supplies have been increased $76,500 (+38.28%) in 2019 and decreased by $30,000 (-10.86%) for 2020. This is due, in large part, to the following factors: a. The Department's Quartermaster budget was moved from Services (R&M) to Supplies (O&OS) in 2019. This increased our Supplies budget while decreasing Services. b. Other Supplies lines were decreased to meet the City's budget reduction request. • Services have been increased by $176,578 (+10.47%) for 2019 and then decreased by $188,692 (-10.13%) for 2020. The 2019 increase is mostly due to a climb in Fleet Transfers ($263,842 increase) as well as increases for Axon (Vehicle and Officer -worn Cameras) and Spillman (Department Database and Reporting) annual maintenance fees (together the Axon and Spillman annual fees represent $100,000 in budget). o The decrease in 2020 is due to Fleet Transfers dropping their expected transfer by $202,617. 59 INFORMATIONAL MEMO Page 2 The 2019/20 Services group also includes an increase of $34,000 as an investment in our Recruiting, Hiring, and Pre -Employment Processing efforts. • Intergovernmental budgets have been adjusted to reflect changes to our Animal Control, SCORE Jail, and ValleyComm contracts. • Capital Expenditures: The Department is budgeting for a Patrol K9 Officer for 2020. The budgeted amount is to cover the purchase of the canine, training, and boarding. Additional details on the proposed budget are included in the proposed budget. RECOMMENDATION Staff recommends that the Public Safety Committee forward this section of the budget to the Committee of the Whole for review. If there are no recommended changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENTS Draft Police department 2019-2020 Proposed Budget 60 Police Department Ac.CiEtarit 10 t le (1) Later f Deputy C,Iiier of Police (1) Crime Ara lyst Sdfety iiagL t Analyst (ii Cammumay Polic)rig Cootair,atiw Pa rol Commanr3er (1) Al ITC(' A(;41( Patrol Sergeant (I) Pa trot )icart. Patrol Seq;earit (1) Pi ttol Of lice rE (7) '<9 Officer Patrol Sergeant (1.) Patrol Officers 1E) Petrol Sergeant (I) Patrol Officers Speciai Opt Ccierana rid e r (1.) Traffic Sergeant iraffic E rEcircernent (4) Police Support Officer (1) COrrimi.(.111,N Pcaicie Team 5,?.r6.2ant 1 Ciatimunity P0)1C.Et learn D.,21s (4) Reco.urce Officer (2) 1 Lamrrzunity I. idi.:.x.:.) Officef (2) flap air Operationa Sr. Mianager fit Admin Asst. 01 ReC:SITC1$ (IA [7,7 rvisor Re.02,ras Special)).a. (7) litecorcic Dispc,sition Specialist (1) Evidence , . , tea'r7Mcian rwastigationE CO(T1111d Ildet Professional StdndardE Eiiitinimantier Recortiii SpeciiaPst (1) Major Crimes Sergeant (1) Profe5cErnal St ancia Sergeant De:taz.tive ;51 f)circe..stic Advota.t.e (1) Major Crimes Sergeant (1) etective TAC Cirpart (1) TAC Detective OlVNIET Detective '1) Auto Theft Taiii; Fc.irce Detective (1) d Trainlrfficar 61 62 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description FUND NUMBER: 000 POSITION: Chief of Police The Police Department strives to be a premier, full -service department that is committed to creating a safe and livable community. We achieve this standard through the work of highly -trained personnel who are responsible to the community they serve and who create and maintain successful partnerships and uphold public trust. 2017-2018 Accomplishments • Improved public safety by strengthening community trust and legitimacy. Strategic Goal 5 • Accomplished through outreach efforts and community meetings. • Implemented new technologies and social media to provide opportunities to better engage and educate our communities. Strategic Goal 1 • Implemented on-line reporting within the structure of our new records management system. • Facilitated leadership training for all department employees. Strategic Goal 4 • Established Community Engagement Teams for addressing specific community concerns in designated districts. Strategic Goal 5 2019-2020 Outcome Goals • As one of the six pillars from the report of the President's Task Force on 21st Century Policing, the Tukwila Police Department will endeavor to build trust and legitimacy through engagement with the community. Strategic Goal 5 • Provide training and programs to department members to improve Officer Safety and Wellness. Strategic Goal 4 • Focus on recruitment and retention strategies to address department staffing shortage. Strategic Goal 1 • With the current Police Department 5-year strategic plan concluding at the end of 2019, conduct an analysis of the current strategic plan and produce a new 5-year strategic plan based on the findings. Strategic Goal 4 • Leverage technology to improve workplace efficiency and communication. Strategic Goal 4 63 2019-2020 Indicators of Success ♦ Improved public safety by building community trust and legitimacy. ♦ Worked with faith -based organizations to foster additional non -enforcement engagements with our communities. ♦ Increased collaboration/communication with businesses and communities regarding targeted traffic enforcement and emphasis patrol goals within their communities. ♦ Integration of our policy manual and other police related information on the department website. ♦ People feel safe and trust the officers that police their community. ♦ Trained all employees on current and new Department technologies. ♦ Integrated social media (Facebook, Twitter, Snap Chat, YouTube...) as part of the department's daily public engagement strategy. ♦ Implemented on-line reporting within the structure of our new records management system. ♦ The community feels that they are informed and have a positive image of the Police Department. ♦ Be a high performing organization by facilitating leadership training for all department employees. ♦ Improved internal communication. ♦ Provided values -based leadership training for all employees. ♦ Encouraged a healthy and engaged workforce. ♦ Improve our current organizational structure to best support our vision, mission values and strategic plan. ♦ Established a Peer Support Team. ♦ Established a department wellness program that includes resiliency training. ♦ All budgeted positions filled. 64 Budget Change Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Supplies The Department Quartermaster Budget was moved from Services to Supplies, resulting in an increase in Supplies Budget and a decrease in Services Budget. Services Annual maintenance fees for Axon (body and vehicle cameras) and Spillman (department database and reporting) were the largest contributors for increases, along with additional investments in recruiting and hiring budgets. Intergovernmental Animal control was adjusted to account for an increase in the regional animal services control service contract. Capital: $30,000 was added in 2020 for the acquisition of K9 police dog. Expenditure Summary Police Department Actual Budget Percent Change Projected Expenditures By Program 2016 2017 2018 2018 2019 2020 2018-19 2019-20 Administration $ 2,344,811 $ 2,056,519 $ 2,124,866 $ 1,963,693 $ 2,490,846 $ 2,575,844 26.84% 3.41% Patrol 7,841,346 7,975,786 8,234,430 8,436,208 8,247,337 8,313,100 -2.24% 0.80% Special Operations - - - - 1,308,337 1,344,493 - 2.76% Support Operations 1,119,000 1,112,197 1,133,808 1,393,844 1,389,854 1,438,085 -0.29% 3.47% Investigations 2,281,507 2,149,103 2,141,019 2,202,519 2,283,109 2,278,940 3.66% -0.18% Tukwila Anti -Crime 642,153 812,805 837,611 869,025 1,064,597 1,075,408 22.50% 1.02% Professional Standards 1,754,667 1,465,834 1,620,576 2,066,539 264,069 263,674 -87.22% -0.15% Training 280,342 286,589 305,923 291,273 273,228 276,800 -6.20% 1.31% Traffic 1,591,871 1,622,253 1,628,579 1,775,948 2,106,237 2,149,571 18.60% 2.06% Department Total $17,855,697 $17,481,085 $18,026,812 $18,999,049 $19,427,614 $19,715,916 2.26% 1.48% Police Department Expenditures By Type Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 9,551,874 $ 9,758,680 $ 9,878,974 $10,388,996 $10,536,551 $10,845,721 1.42% 2.93% Personnel Benefits 3,342,336 3,321,247 3,466,860 3,786,895 3,803,126 3,880,671 0.43% 2.04% Supplies 237,388 314,882 301,302 199,850 276,350 246,350 38.28% -10.86% Services 1,564,228 1,395,758 1,607,186 1,686,234 1,862,812 1,674,120 10.47% -10.13% lntergovt. Svcs & Taxes 2,453,692 2,690,518 2,772,491 2,937,074 2,948,775 3,039,054 0.40% 3.06% Capital Outlays 706,179 (0) - - - 30,000 - 0.00% Department Total $17,855,697 $17,481,085 $18,026,812 $18,999,049 $19,427,614 $19,715,916 2.26% 1.48% 65 Department Detail Staffing and Expenditure by Program PROGRAMS FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2019 %of Total Budget 2020 %of Total Budget 2019-20 Police Patrol Services 36.00 6,193,468 31.9% 6,204,936 31.5% 0.2% Felony and Sexual Crimes Unit (MCU) 15.25 2,372,340 12.2% 2,369,808 12.0% (0.11%) Detention and Incarceration Services 0.80 1,718,823 8.8% 1,772,842 9.0% 3.1% Front Office & Records Management 10.80 1,237,862 6.4% 1,280,999 6.5% 3.5% Dispatching Services 0.00 1,177,353 6.1% 1,212,591 6.2% 3.0% Community Policing Team 7.60 1,154,087 5.9% 1,186,965 6.0% 2,8% Police Management and Administration 4.00 1,062,421 5.5% 1,065,335 5.4% 0.3% Narcotics & Street Crimes Team (TAC) 4.60 829,229 4.3% 846,637 4.3% 2.1% Traffic Enforcement and Crash Investigation Team 4.95 821,787 4.2% 823,707 4.2% 0.2% Department Training Program 1.95 444,088 2.3% 454,918 2,3% 2.4% School Resource Officer Program 2.00 287,628 1.5% 298,293 1.5% 3.7% Critical Incidents and SWAT (SWAT & Negotiations) 1.20 216,454 1.1% 225,027 1.1% 4.0% Professional Standards 1.00 209,565 1.1% 212,755 1.1% 1.5% Evidence & Property Management 1.20 207,353 1.1% 214,791 1.1% 3.6% Public and Community Relations 1,50 192,528 1.0% 197,157 1.0% 2.4% Contracted Off -Duty Security 0.00 174,956 0.9% 174,956 0.9% - AutoTheftTaskForce 1.00 141,638 0.7% 145,318 0.7% 2.6% PD Budget/Finance 1.00 139,589 0.7% 142,397 0.7% 2.0% VNET (Valley Narcotics Enforcement Team) 1.00 132,071 0.7% 136,752 0.7% 3.5% Police K9 Program (Tracking &Sniffing) 0.85 131,240 0.7% 163,863 0.8% 24.9% Animal Control 0.00 125,000 0.6% 131,250 0.7% 5.0% Recruiting & Hiring (Pre -Employment) 0.50 114,577 0.6% 118,172 0.6% 3.1% Mutual Aid & Large Scale Incident (Response & Planning) 0.20 96,676 0.5% 86,534 0.4% (10.49%) PD Quartermaster 0.00 90,000 0.5% 90,000 0.5% - Civil Disturbance Unit 0.35 56,711 0.3% 58,795 0.3% 3.7% Police Camera Program (Vehicle & Body Worn) 0.00 51,000 0.3% 51,000 0.3% - TrafficSafety Cameras 0.25 36,169 0.2% 37,118 0.2% 2.6% PD Fitness Initiative 0.00 13,000 0.1% 13,000 0.1% - PROGRAM TOTALS 98.00 19,427,613 100.0% 19,715,917 99.7% 1.5% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions Police Patrol Services: Police Patrol Services is responsible for responding to the immediate needs of the Tukwila community. By providing a constant presence, both during and between calls for service, this program houses the City's law enforcement first responders. The employees assigned to this program are also tasked with nearly all facets of police work, requiring a high-level of expertise and training. Felony and Sexual Crimes Unit (MCU): This program houses our Major Crimes Unit, whose primary responsibility is to investigate a wide variety of crimes, including homicide, robbery, burglary, felony assault, crimes against children and the elderly, felony theft, fraud, forgery, sexual assault, missing persons, and matters relating to registered sex offenders. 66 Detention and Incarceration Services: This program covers all tasks and responsibilities associated with bringing offenders to justices including the management of our relationships with jails, courts, and all probation programs. Front Office and Records Management: This program is tasked with ensuring that the Police Department's case report data are entered correctly into multiple State and Federal databases and that public records requests are received and managed in compliance with State and Federal laws. The program also ensures that officers in the street (both Tukwila as well as other agencies) are provided with a high-level of support ranging from database queries to verification of warrants. Dispatching Services: The City contracts with Valley Communications Center to provide dispatching services. Community Policing Team: The Community Policing Team (CPT) is a proactive team with a main goal of establishing a relationship between the Tukwila Police, residents, and business owners, allowing for a more proactive police role in the community. Patrolling on foot, bicycles, and via traditional vehicles, the team partners with community groups to identify opportunities for cooperation and increased safety. Police Management and Administration: This Program houses the Police Department's Administration team, whose goal it is to provide high-level leadership to the Police Department's employees and to ensure that the City's strategic goals and objectives are communicated to and followed by each employee. Narcotics and Street Crimes Team: This program's primary responsibility is to investigate drug and prostitution related crimes that affect the citizenry of Tukwila. The unit also addresses other crimes as assigned, often relying on special equipment and undercover skills to conduct those investigations. Employees assigned to this program also participate with a variety of local, State, and Federal investigators in an effort to curb crime using combined resources. Traffic Enforcement and Crash Investigation Team: This program houses the Police Department's Traffic Unit, which investigates serious traffic incidents and is tasked with enforcing the City's roadway laws. Department Training Program: The Department Training Program coordinates and tracks all training conducted for the Department. For new officers, this means coordinating their academy experience. For existing staff, the state requires all officers to attend 24 hours of in-service training every year. In the Department's effort to provide highly -trained personnel to the community we serve, that requirement is often greatly exceeded. School Resource Officer: This program provides additional presence and a shortened response time to the City's public schools as well as to foster better communications and relationships between students, faculty, and the Police department. Police Patrol Services: Police Patrol Services is responsible for responding to the immediate needs of the Tukwila community. By providing a constant presence, both during and between calls for service, this program houses the City's law enforcement first responders. The employees assigned to this program are also tasked with nearly all facets of police work, requiring a high-level of expertise and training. Felony and Sexual Crimes Unit (MCU): This program houses our Major Crimes Unit, whose primary responsibility is to investigate a wide variety of crimes, including homicide, robbery, burglary, felony 67 assault, crimes against children and the elderly, felony theft, fraud, forgery, sexual assault, missing persons, and matters relating to registered sex offenders. Detention and Incarceration Services: This program covers all tasks and responsibilities associated with bringing offenders to justices including the management of our relationships with jails, courts, and all probation programs. Front Office and Records Management: This program is tasked with ensuring that the Police Department's case report data are entered correctly into multiple State and Federal databases and that public records requests are received and managed in compliance with State and Federal laws. The program also ensures that officers in the street (both Tukwila as well as other agencies) are provided with a high-level of support ranging from database queries to verification of warrants. Dispatching Services: The City contracts with Valley Communications Center to provide dispatching services. Community Policing Team: The Community Policing Team (CPT) is a proactive team with a main goal of establishing a relationship between the Tukwila Police, residents, and business owners, allowing for a more proactive police role in the community. Patrolling on foot, bicycles, and via traditional vehicles, the team partners with community groups to identify opportunities for cooperation and increased safety. Police Management and Administration: This Program houses the Police Department's Administration team, whose goal it is to provide high-level leadership to the Police Department's employees and to ensure that the City's strategic goals and objectives are communicated to and followed by each employee. Narcotics and Street Crimes Team: This program's primary responsibility is to investigate drug and prostitution related crimes that affect the citizenry of Tukwila. The unit also addresses other crimes as assigned, often relying on special equipment and undercover skills to conduct those investigations. Employees assigned to this program also participate with a variety of local, State, and Federal investigators in an effort to curb crime using combined resources. Traffic Enforcement and Crash Investigation Team: This program houses the Police Department's Traffic Unit, which investigates serious traffic incidents and is tasked with enforcing the City's roadway laws. Department Training Program: The Department Training Program coordinates and tracks all training conducted for the Department. For new officers, this means coordinating their academy experience. For existing staff, the state requires all officers to attend 24 hours of in-service training every year. In the Department's effort to provide highly -trained personnel to the community we serve, that requirement is often greatly exceeded. PD Budget/Finance: Provides analytical and budgetary assistance to the Chief's office and acts as a liaison between the City's Finance department and Police department. VNET (Valley Narcotics Enforcement Team): The mission of this program is to target major narcotic rings that are operating in the South King County area. Police K9 Program (Sniffing and Tracking): The Police Department leverages the heightened senses of man's best friend to aid in the capture of dangerous offenders, to recover hidden evidence, and to detect felonious substances. 68 Animal Control: The City contracts with King County Animal Control to provide these services. Recruiting and Hiring: This program is tasked with finding, attracting, evaluating, and hiring top talent. Mutual Aid and Large -Scale Incident (Response and Planning): As a part of a mutual aid agreement, the Department participates in events that exceed the limits of other local jurisdictions. Police Department Quartermaster Program: This program is tasked with ensuring that Police Department employees and teams are properly equipped with the clothing, tools, and supplies necessary for their assigned tasks. Civil Disturbance Unit: This team responds to the need of any city in the region that requires a well -trained and organized police presence proficient in crowd control for any type of large protest or gathering. Police Camera Program (Vehicle and Body Worn): Ensures that every patrol vehicle and patrol officer is equipped with audio and video recording hardware and software in an effort to capture evidence of crimes and to provide additional transparency into how our officers interact with the public. Traffic Safety Cameras: This program seeks to provide for a safer community by assisting the City's existing Police Officers with their enforcement of certain traffic laws through the use of technology coupled with oversight by a trained officer. Police Department Fitness Initiative: The goal of this program is to provide the Police Department's Employees with an opportunity to safely and effectively improve their physical and mental health through individual and supervised exercise efforts. 69 Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police Department Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Chief 1 1 $ 165,260 $ 48,355 1 $ 168,696 $ 50,156 Deputy Police Chief 1 1 155,391 31,234 1 158,544 32,196 Police Commander 4 4 567,571 194,374 4 598,550 203,141 Police Information Officer/Recruiter 0 1 94,432 37,338 1 97,266 39,116 Public Safety Budget Analyst 0 1 98,690 38,749 1 100,515 40,116 Crime Analyst 0 1 84,844 34,845 1 86,448 36,069 Community Oriented Policing Coordinator 1 1 90,415 27,200 1 92,136 28,014 Assistant to the Chief of Police 1 1 77,970 32,407 1 79,512 33,574 Police Sergeant 11 10 1,149,184 504,975 10 1,173,849 438,730 Police Officer 62 59 5,717,356 2,082,709 59 5,881,644 2,180,073 Domestic Violence Advocate 1 1 78,221 33,505 1 80,136 34,791 Administrative Assistant 2 2 114,846 54,390 2 120,552 57,140 Support Operations Senior Manager 1 1 111,315 48,247 1 118,962 51,117 Police Records Supervisor 1 1 80,640 34,138 1 82,606 35,440 Police Information Analyst 1 0 - - 0 - - Police Records Specialist 8 8 555,623 231,071 8 573,567 241,065 Evidence Technician 1 1 73,171 27,634 1 74,568 28,572 Records Dipsoition Specialist 0 1 43,680 17,195 1 46,301 18,226 VNET Detective 0 1 99,724 40,679 1 101,616 42,467 Police Support Officer 1 1 60,335 36,500 1 64,628 38,742 Auto Theft Task Force Detective 0 1 99,724 40,679 1 101,616 42,467 Retiree Medical 0 0 - 106,000 0 - 106,000 Extra Labor 0 0 15,600 1,546 0 15,600 1,546 Overtime 0 0 768,495 76,1581 0 768,495 76,158 Kelly/Holiday Pay 0 0 234,063 23,196 0 259,915 25,758 Department Total 97 98 $ 10,536,551 $ 3,803,125 98 $ 10,845,721 $ 3,880,673 70 Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; professional services and contract include travel, equipment replacement and O&M charges, insurance subscriptions and memberships, among others. Police Account Name Actual Budget 2016 2017 Projected 2018 2018 2019 2020 Salaries $ 8,418,712 $ 8,700,593 $ 8,587,367 $ 9,259,438 $ 9,518,393 $ 9,801,712 Extra Labor - 858 - - 15,600 15,600 Overtime 925,216 845,730 1,059,885 928,495 768,495 768,495 Kelly/Holiday Pay 207,947 211,499 231,721 201,063 234,063 259,915 FICA 714,068 736,012 738,258 770,554 882,451 866,399 Pension - LEOFF 434,207 450,010 465,288 484,606 499,714 467,095 Pension - PERS 130,199 143,903 152,499 148,889 161,119 167,037 Industrial Insurance 212,221 189,411 217,085 299,281 274,717 301,457 Healthcare 1,838,770 1,792,979 1,879,492 2,083,565 1,985,125 2,078,684 Unemployment 12,871 8,932 14,238 - - - Total Salaries & Benefits 12,894,210 13,079,927 13,345,834 14,175,891 14,339,677 14,726,393 Supplies 236,759 273,755 285,879 184,250 230,750 230,750 Small tools 629 41,127 15,423 15,600 45,600 15,600 Total Supplies 237,388 314,882 301,302 199,850 276,350 246,350 Professional services 63,438 52,781 78,090 70,000 86,500 86,500 Communication 105,106 116,565 118,685 121,000 121,000 121,000 Travel 52,985 47,434 54,865 41,880 41,880 41,880 Advertising 811 453 7,520 1,500 2,500 2,500 Operating leases 873,932 795,836 891,036 872,046 1,119,488 916,871 Insurance 240,000 230,223 254,359 253,245 278,499 292,424 Utilities 2,518 3,499 4,177 - 4,400 4,400 Repair and maintenance 153,985 65,910 108,969 246,922 143,404 143,404 Miscellaneous 71,454 83,057 89,485 79,641 65,141 65,141 Total Services 1,564,228 1,395,758 1,607,186 1,686,234 1,862,812 1,674,120 Intergovernmental 2,453,692 2,690,518 2,772,491 2,937,074 2,948,775 3,039,054 Capital 706,179 (0) - - - 30,000 Total Other 3,159,871 2,690,518 2,772,491 2,937,074 2,948,775 3,069,054 Total Police $ 17,855,697 $ 17,481,085 $ 18,026,812 $ 18,999,049 $ 19,427,614 $ 19,715,916 71 72 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Administration FUND NUMBER: 000 POSITION: Chief of Police The management functions of the Police Department are included in this program. Those functions include fiscal, personnel, planning, research/development, inter- and intra-department operations and intergovernmental coordination. Expenditure Summary Police - Administration Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 904,689 $ 1,114,838 $ 1,055,532 $ 951,512 $ 1,347,497 $ 1,394,590 41.62% 3.49% Personnel Benefits 250,001 330,647 331,569 308,096 445,783 463,662 44.69% 4.01% Supplies 21,695 31,137 50,166 24,000 24,000 24,000 0.00% 0.00% Services 442,433 565,165 681,313 664,185 666,665 656,692 0.37% -1.50% Intergovt. Services & Taxes 19,814 14,732 6,286 15,900 6,900 6,900 -56.60% 0.00% Capital Outlays 706,179 (0) - - - 30,000 - 0.00% Expenditure Total $ 2,344,811 $ 2,056,519 $ 2,124,866 $ 1,963,693 $ 2,490,846 $ 2,575,844 26.84% 3.41% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Administration Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Chief 1 1 $ 165,260 $ 48,355 1 $ 168,696 $ 50,156 Deputy Police Chief 1 1 155,391 31,234 1 158,544 32,196 Police Commander 4 4 567,571 194,374 4 598,550 203,141 Police Information Officer/Recruiter 0 1 94,432 37,338 1 97,266 39,116 Public Safety Budget Analyst 0 1 98,690 38,749 1 100,515 40,116 Crime Analyst 0 ' 1 84,844 34,845 1 86,448 36,069 Community Oriented Policing Coordinator 0 1 90,415 27,200 1 92,136 28,014 Assistant to the Chief of Police 1 1 77,970 32,407 1 79,512 33,574 Overtime - Regular 12,923 1,281 12,923 1,281 Total 7 11 $ 1,347,497 $ 445,783 11 $ 1,394,590 $ 463,662 1 73 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office; services include travel and training, equipment rental and repair costs, insurance, and memberships, among others; intergovernmental includes Valley SWAT costs. Police - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.100.31.00 Supplies - Office $ 21,423 $ 24,987 $ 50,166 $ 24,000 $ 24,000 $ 24,000 000.10.521.100.35.00 Supplies -Small Tools 272 6,151 - - - - Total Supplies 21,695 31,137 50,166 24,000 24,000 24,000 000.10.521.100.41.00 Prof Sacs - Hiring/Pre-Employment and 10,900 21,770 25,081 15,000 45,000 45,000 Confidential Counseling 000.10.521.100.42.00 Communication - Department cell phone data and other communication services 38,534 87,948 118,685 121,000 121,000 121,000 000.10.521.100.43.00 Admin travel and all Pre -Employment 5,471 5,866 9,460 10,000 10,000 10,000 Hiring Travel 000.10.521,100.44.00 Advertising - Recruiting & Information 798 7,520 1,100 2,500 2,500 Sharing 000.10.521.100.45.00 Rental - Rentals and lease fees 25,827 19,702 23,387 25,000 25,600 25,600 000.10.521.100.45.94 Rental -Equipment Replacement Fund 13,548 3,363 3,363 3,363 26,900 3,363 000.10.521.100.45.95 Rental - Equipment Rental 0 & M 16,167 25,424 33,459 33,459 49,266 48,905 000.10.521.100.46.01 Insurance - Insurance allocation to WCIA 240,000 230,223 254,359 253,245 278,499 292,424 000.10.521.100.48.00 R&M - Radio repairs and maintenance 3,888 4,835 1,921 6,518 5,000 5,000 000.10.521.100.48.01 R&M - Repairs and maintenance for 800 82,373 48,416 62,132 80,000 - - MHz system assessment 000.10.521.500.45.00 Lease for Evidence Facility, NRC, Gym - 110,099 130,603 110,000 93,000 93,000 000.10.521.500.47.21 Utilities - Electricity - 965 633 - 2,000 2,000 000.10.521.500.47.22 Utilities - Gas - - 267 - 1,000 1,000 000.10.521.500.47.25 Utilities - Water - - 255 - 1,000 1,000 000.10.521.500.47.26 Utilities - Surface Water - - 126 - 400 400 000.10.521.500.49.00 Miscellaneous - 1,106 - - - - 000.10.521.100,49.00 Misc - Memberships and subscriptions 4,925 5,448 10,063 5,500 5,500 5,500 Total Services 442,433 565,165 681,313 664,185 666,665 656,692 000.10.521.100.51.00 Intergodi Prof Svcs KC RAIN, Website User Fees 19,814 14,732 6,286 15,900 6,900 6,900 Total Intergovernmental 19,814 14,732 6,286 15,900 6,900 6,900 000.10.594.100.64.00 Capital - Machinery and equipment 6,619 - - - - - 000.10.594.210.64.00 Capital - Machinery and equipment 699,559 (0) - - - - 000.10.594.220.64.00 Capital - Machinery and equipment - - - - - 30,000 Total Other 706,179 (0) - - - 30,000 Total Supplies, Services and Other $1,190,120 $ 611,035 $ 737,765 $ 704,085 $ 697,565 $ 717,592 74 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Patrol FUND NUMBER: 000 POSITION: Chief of Police Patrol division officers respond first to all emergency and non -emergency police calls, they investigate misdemeanor and felony crimes, gather evidence and make arrests, mediate disputes, assist motorists, identify and correct hazardous conditions, keep the peace in our community, maintain a patrol presence to prevent crime, identify and resolve community crime problems, and educate the public on the law and crime prevention measures. Operations division also includes K-9 teams and Police Explorers. Expenditure Summary Police - Patrol Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 4,073,329 $ 4,248,802 $ 4,333,212 $ 4,424,520 $ 4,163,396 $ 4,308,724 -5.90% 3.49% Personnel Benefits 1,555,176 1,507,938 1,602,380 1,611,864 1,555,682 1,537,367 -3.49% -1.18% Supplies 105,638 142,208 123,641 60,050 146,550 116,550 144.05% -20.47% Services 688,331 497,983 540,127 587,517 630,354 544,064 7.29% -13.69% Intergovt. Services & Taxes 1,418,872 1,578,855 1,635,071 1,752,257 1,751,355 1,806,396 -0.05% 3.14% Expenditure Total $ 7,841,346 $ 7,975,786 $ 8,234,430 $ 8,436,208 $ 8,247,337 $ 8,313,100 -2.24% 0.80% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Patrol Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant 4 4 $ 444,441 $ 283,147 4 $ 455,385 $ 207,666 Police Officer 34 32 2,992,602 1,079,613 32 3,096,549 1,132,824 Administrative Assistant 1 1 59,111 20,798 1 63,696 22,191 Retiree Medical - 106,000 - 106,000 Kelly/Holiday Pay 234,063 23,196 259,915 25,758 Overtime - Contractual 127,995 12,684 127,995 12,684 Overtime - Regular 305,184 30,244 305,184 30,244 75 Expenditure Detail - Supplies, Services and Other Supplies includes office supplies and supplies for Explorer Post and K-9 unit; services include equipment rental and repair charges, cell phone, and memberships, among others; intergovernmental includes SCORE jail and animal control costs. Police - Patrol Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.220.31.00 Supplies - Office & Operating $ 33,185 $ 1,511 $ - $ - $ - $ - 000.10.521.220.31.01 Supplies Includes Department 55,967 94,606 104,915 40,950 110,950 110,950 Quartermaster 000.10.521.220.31.02 Supplies - K-9 Unit 3,722 3,880 3,916 3,500 5,000 5,000 000.10.521.220.31.03 Supplies - Explorer Post 98 - - - - - 000.10.521.220.31.04 Supplies - Emergency Services Unit 10,134 10,424 9,262 10,000 - - 000.10.521.220.31.05 Supplies - Civil Disturbance Unit 2,174 6,940 4,948 5,000 - - 000.10.521.220.35.00 Small Tools 358 24,848 600 600 30,600 600 Total Supplies 105,638 142,208 123,641 60,050 146,550 116,550 000.10.521.220.41.00 Prof Svcs - K-9 vet bills and professional grooming 4,970 3,662 5,121 8,000 6,000 6,000 000.10.521.220.42.00 Communication 51,885 5,471 - - - - 000.10.521.220.43.00 Travel - Mileage, parking 349 170 847 500 500 500 000.10.521.220.45.00 Rental - Operating leases and rentals 88,390 3,400 - - - - 000.10.521.220.45.94 Rental -Equipment Replacement Fund 107,940 56,531 56,531 56,531 166,878 56,531 000.10.521.220.45.95 Rental - Equipment Rental 0 & M 354,232 411,003 427,982 427,982 432,472 456,529 000.10.521.220.48.00 R&M - Minor Repairs to equipment and uniforms, Software License Renewals 39,240 1,736 19,818 65,404 6,904 6,904 000.10.521.220.49.00 Misc - Memberships and registrations 2,778 398 3,480 2,000 500 500 000.10.521.220.49.03 Misc - BSA Charter, Explorer Academy 670 955 2,100 2,100 2,100 2,100 Reg. and annual recruitment open house 000.10.521.220.49.44 Misc - Registrations 2,805 - - - - - 000.10.523.220.41.00 Prof Svcs - Monitoring of Prisoners 35,073 14,657 24,247 25,000 15,000 15,000 Total Services 688,331 497,983 540,127 587,517 630,354 544,064 000.10.523.600.51.00 Intergodt Prof Svcs - SCORE 1,310,736 1,466,963 1,579,506 1,633,405 1,626,355 1,675,146 000.10.554.300.51.00 Intergodt Prof Svcs - Animal Control 108,136 111,892 55,564 118,852 125,000 131,250 Total Intergovernmental 1,418,872 1,578,855 1,635,071 1,752,257 1,751,355 1,806,396 Total Supplies, Services and Other $2,212,841 $2,219,046 $2,298,839 $2,399,824 $2,528,259 $2,467,010 76 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Support Operations FUND NUMBER: 000 POSITION: Chief of Police Support Operations (formerly Special Services) process all department criminal and incident reports while complying with laws regarding privacy and security. Respond to public disclosure requests and serve as department receptionists. Maintain and store all criminal history records information. Expenditure Summary Police - Support Operations Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 755,473 $ 760,864 $ 754,541 $ 910,907 $ 910,962 $ 942,412 0.01% 3.45% Personnel Benefits 299,684 296,615 307,205 355,537 375,492 392,274 5.61% 4.47% Supplies 32,466 25,595 41,963 44,400 27,400 27,400 -38.29% 0.00% Services 31,378 29,122 30,098 83,000 76,000 76,000 -8.43% 0.00% Expenditure Total $ 1,119,000 $ 1,112,197 $ 1,133,808 $ 1,393,844 $ 1,389,854 $ 1,438,085 -0.29% 3.47% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Support Operations Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Support Operations Senior Manager 1 1 $ 111,315 $ 48,247 1 $ 118,962 $ 51,117 Police Records Supervisor 1 1 80,640 34,138 1 82,606 35,440 Police Information Analyst 1 0 - - 0 - - Police Records Specialist 7 7 490,821 209,175 7 507,519 218,459 Evidence Technician 1 1 73,171 27,634 1 74,568 28,572 Administrative Assistant 1 1 55,735 33,592 1 56,856 34,949 Records Dipsoition Specialist 0 1 43,680 17,195 1 46,301 18,226 Extra Labor 15,600 1,546 15,600 1,546 77 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and evidence supplies; services include records destruction, repair costs, and ACCESS terminal rental, among others. Police - Support Operations Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.230.31.00 Supplies - Office & Operating $ 22,139 $ 13,294 $ 23,483 $ 25,000 $ 10,000 $ 10,000 000.10.521.230.31.01 'Supplies - Evidence 10,327 2,174 3,658 4,400 2,400 2,400 000.10.521.230.35.00 Supplies - Evidence - 10,128 14,823 15,000 15,000 15,000 Total Supplies 32,466 25,595 41,963 44,400 27,400 27,400 000.10.521.230.41.00 Prof Svcs - Records destruction, evidence disposition, and translators 6,234 595 8,698 9,000 1,500 1,500 000.10.521.230.42.00 Communication - Communications services and equipment 4,254 6,109 - - - - 000.10.521.230.42.01 Communication - Evidence Tech 200 - - - - - 000.10.521.230.43.00 Travel 1,469 1,197 - - - - 000.10.521.230.45.00 Rental - ACCESS terminal, Cole directory and copy machine lease 6,491 3,167 - - - - 000.10.521.230.48.00 R&M - Software Licenses: Spillman, 12,047 9,257 16,238 71,500 71,500 71,500 GovOA, and FileOnQ, etc. 000.10.521.230.49.00 Misc - Misc. costs for maintaining records and evidence 683 8,796 5,163 2,500 3,000 3,000 Total Services 31,378 29,122 30,098 83,000 76,000 76,000 Total Supplies, Services and Other $ 63,844 $ 54,717 $ 72,061 $ 127,400 $ 103,400 $ 103,400 78 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Investigations FUND NUMBER: 000 POSITION: Chief of Police Conduct all follow-up investigation associated with major crimes to include crimes against persons, crimes against property, fraud, and white-collar offenses. Expenditure Summary Police - Investigations Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 1,617,462 $ 1,533,984 $ 1,541,662 $ 1,519,572 $ 1,601,887 $ 1,635,932 5.42% 2.13% Personnel Benefits 499,153 478,037 452,713 537,125 510,195 531,291 -5.01% 4.13% Supplies 7,091 29,313 11,855 12,000 6,000 6,000 -50.00% 0.00% Services 157,801 107,769 134,790 133,822 165,027 105,717 23.32% -35.94% Expenditure Total $ 2,281,507 $ 2,149,103 $ 2,141,019 $ 2,202,519 $ 2,283,109 $ 2,278,940 3.66% -0.18% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Investigations Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant 2 2 $ 234,731 $ 62,040 2 $ 239,040 $ 64,485 Police Officer 10 10 984,408 338,201 10 1,009,092 353,068 Domestic Violence Advocate 1 1 78,221 33,505 1 80,136 34,791 Police Records Specialist 1 1 64,803 21,896 1 66,048 22,606 Auto Theft Task Force Detective 0 1 99,724 40,679 1 101,616 42,467 Overtime - Regular 140,000 13,874 140,000 13,874 79 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office and operating supplies; services include polygraph translation, travel, equipment rental and repair, and investigation costs, among others. Police - lnvestipations Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.210.31.00 Supplies -Office and Operating $ 7,091 $ 29,313 $ 11,855 $ 12,000 $ 6,000 $ 6,000 Total Supplies 7,091 29,313 11,855 12,000 6,000 6,000 000.10.521.210.41.00 Prof Svcs - Polygraph, 3,404 11,957 5,943 4,000 15,000 15,000 Translation/Transcription, Department Impounds 000.10.521.210.42.00 Communication 474 7,227 - - - - 000.10.521.210.43.00 Travel - Investigative Travel 6,351 6,246 6,345 5,000 5,000 5,000 000.10.521.210.45.00 Rental - Vehicle rentals and leases 2,334 (2,066) - - - - 000.10.521.210.45.94 Rental -Equipment Replacement Fund 63,462 7,595 7,595 7,595 66,351 7,595 000.10.521.210.45.95 Rental - Equipment Rental 0 & M 65,700 74,365 104,727 104,727 75,676 75,122 000.10.521.210.47.00 Public Utility - - 2,896 - - - 000.10.521.210.47.22 Public Utility - Gas 536 669 - - - - 000.10.521.210.47,25 Public Utility - Water 859 669 - - - - 000.10.521.210.48.00 Minor Repairs to Equipment 13,780 330 4,500 9,000 1,000 1,000 000.10.521.210.49.00 Misc - Unanticipated misc. investigation and DV expenses 901 777 2,784 3,500 2,000 2,000 Total Services 157,801 107,769 134,790 133,822 165,027 105,717 Total Supplies, Services and Other $ 164,892 $ 137,082 $ 146,644 $ 145,822 $ 171,027 $ 111,717 80 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Tukwila Anti -Crime FUND NUMBER: 000 POSITION: Chief of Police This unit, internally referred to as Tukwila Anti -Crime Team (TAC Team), provides specific criminal emphasis operations, which include narcotics, gambling, and vice -related activities. Also included are all gambling licensee audits and adult entertainment license background checks. Expenditure Summary Police - Tukwila Anti -Crime Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 408,488 $ 563,769 $ 548,142 $ 563,576 $ 719,269 $ 731,133 27.63% 1.65% Personnel Benefits 140,505 182,600 186,613 204,770 244,899 255,086 19.60% 4.16% Supplies 2,180 4,886 2,814 2,000 2,500 2,500 25.00% 0.00% Services 90,980 61,550 100,041 98,679 97,929 86,689 -0.76% -11.48% Expenditure Total $ 642,153 $ 812,805 $ 837,611 $ 869,025 $ 1,064,597 $ 1,075,408 22.50% 1.02% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Tukwila Anti -Crime Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant Police Officer 1 4 1 4 $ 117,040 $ 34,249 414,428 161,242 1 4 $ 119,280 $ 35,647 422,160 168,244 81 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, and license inspections, among others. Police - Tukwila Anti -Crime Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.250.31.00 Supplies - Office & Operating $ 2,180 $ 4,886 $ 2,814 $ 2,000 $ 2,500 $ 2,500 Total Supplies 2,180 4,886 2,814 2,000 2,500 2,500 000.10.521.250.42.00 Communication - Cellular phone services 3,268 3,887 - - - - 000.10.521.250.43.00 Travel - Mileage, parking, etc. 68 124 - - - - 000.10.521.250.45.00 Rental - Vehicle rentals and leases 20,272 19,295 29,000 29,000 29,000 29,000 000.10.521.250.45.94 Rental -Equipment Replacement Fund 21,820 2,675 2,675 2,675 13,580 2,675 000.10.521.250.45.95 Rental - Equipment Rental 0 & M 32,887 30,325 56,004 56,004 44,349 44,014 000.10.521.250.48.00 R&M - Equipment Maintenance - - 50 1,000 1,000 1,000 000.10.521.250.49.00 Misc - Misc. expenses to include drug expenses, license inspections 12,665 5,245 12,313 10,000 10,000 10,000 Total Services 90,980 61,550 100,041 98,679 97,929 86,689 Total Supplies, Services and Other $ 93,159 $ 66,436 $ 102,856 $ 100,679 $ 100,429 $ 89,189 82 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Professional Standards FUND NUMBER: 000 POSITION: Chief of Police This section provides on -going commercial and residential security surveys, training and information programs, and maintains community crime analysis for business and residential communities. Also, maintains an on -going D.A.R.E. program within elementary, middle, and high school levels. Expenditure Summary Police - Professional Standards Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 1,263,547 $ 1,051,783 $ 1,178,102 $ 1,469,488 $ 129,464 $ 131,708 -91.19% 1.73% Personnel Benefits 428,460 367,320 424,090 578,363 44,178 46,013 -92.36% 4.15% Supplies 20,221 27,450 8,778 8,300 10,300 10,300 24.10% 0.00% Services 42,439 19,280 9,605 10,388 80,127 75,653 671.34% -5.58% Expenditure Total $ 1,754,667 $ 1,465,834 $ 1,620,576 $ 2,066,539 $ 264,069 $ 263,674 -87.22% -0.15% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Professional Standards Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant Community Oriented Policing Coordinator Police Officer 3 1 11 1 0 0 $ 116,148 $ 42,858 - - - - 1 0 0 $ 118,392 $ 44,693 - - - - 83 Expenditure Details - Supplies, Services and Other Supplies include office supplies and supplies for D.A.R.E program; services include rental of equipment, equipment repair charges, among others. Police - Professional Standards Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.300.31.00 Supplies - Office & Operating $ 15,507 $ 23,761 $ 5,231 $ 4,300 $ 6,300 $ 6,300 000.10.521.300.31.01 Supplies - Dare 4,714 3,690 3,548 4,000 4,000 4,000 Total Supplies 20,221 27,450 8,778 8,300 10,300 10,300 000.10.521.300.42.00 Communication 6,457 4,698 - - - - 000.10.521.300.43.00 Travel - Mileage, parking 5,451 (15) - - - - 000.10.521.300.43.01 TraNdel - Dare Donations - - 222 - - - 000.10.521.300.44.00 Adhertising 13 453 - 400 - - 000.10.521.300.45.00 Equipment Rentals 1,209 - - - - - 000.10.521.300.45.94 Rental - Equipment Replacement Fund 11,561 1,365 1,365 1,365 5,672 1,365 000.10.521.300.45.95 Rental - Equipment Rental 0 & M 14,052 11,413 3,023 3,023 22,855 22,688 000.10.521.300.47.21 Public Utility - Electricity 889 832 - - - - 000.10.521.300.47.25 Public Utility - Water - 119 - - - - 000.10.521.300.47.26 Public Utility - Surface water chgs 233 245 - - - - 000.10.521.300.48.00 R&M - Maintenance Fees, including Axon 547 42 - 1,000 51,000 51,000 000.10.521.300.49.00 Misc Fees & Expenditures 2,028 130 4,995 4,600 600 600 Total Services 42,439 19,280 9,605 10,388 80,127 75,653 Total Supplies, Services and Other $ 62,661 $ 46,730 $ 18,384 $ 18,688 $ 90,427 $ 85,953 84 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Training FUND NUMBER: 000 POSITION: Chief of Police Planning, evaluation, scheduling, and documentation of all training programs within the department. Expenditure Summary Police - Training Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries &Wages $ 121,043 $ 111,248 $ 121,456 $ 117,693 $ 118,442 $ 120,392 0.64% 1.65% Personnel Benefits 36,677 35,098 38,638 40,459 39,165 40,789 -3,20% 4.15% Supplies 40,508 45,708 47,980 44,500 40,000 40,000 -10.11% 0.00% Services 82,113 94,535 97,850 88,621 75,621 75,621 -14.67% 0.00% Expenditure Total $ 280,342 $ 286,589 $ 305,923 $ 291,273 $ 273,227 $ 276,802 -6.20% 1.31% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Training 2018 2019 2019 Budgeted 2020 2020 Budgeted Position FTE FTE Salaries Benefits FTE Salaries Benefits 85 Expenditure Detail - Supplies and Services Supplies includes miscellaneous office supplies; services include instructor fees, travel for training, equipment rental and repair, memberships, and registrations, among others. Police - Trainin Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.400.31.00 Supplies - Office & Operating 40,508 45,708 47,980 44,500 40,000 40,000 Total Supplies 40,508 45,708 47,980 44,500 40,000 40,000 000.10.521.400.41.00 Prof Svcs - Outside Trainers $ 2,857 $ 140 $ 9,000 $ 9,000 $ 4,000 $ 4,000 000.10.521.400.42.00 Communication - 1,225 - - - - 000.10.521.400.43.00 Travel - Department Training Travel 33,825 33,847 37,990 26,380 26,380 26,380 000.10.521.400.45.00 Rentals - Includes Range Fees, SIR, etc. 1,150 1,479 1,800 1,800 1,800 1,800 000.10.521.400.48.00 R&M - Repairs to Training Equipment 306 - 1,000 2,500 2,500 2,500 000.10.521.400.49.00 Misc - Registrations for department training 43,976 57,844 48,060 48,941 40,941 40,941 Total Services 82,113 94,535 97,850 88,621 75,621 75,621 Total Supplies, Services and Other $ 122,622 $ 140,243 $ 145,829 $ 133,121 $ 115,621 $ 115,621 86 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: Bruce Linton Description DIVISION: Traffic FUND NUMBER: 000 POSITION: Chief of Police Provides traffic law enforcement and traffic control. Investigates traffic related incidents and develops and works from a comprehensive traffic plan, which includes traffic safety education, enforcement programs such as D.U.I enforcement, and coordination with City Engineering. Also, management of the Traffic Volunteer Program. Expenditure Summary Police - Traffic Expenditures Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 407,843 $ 373,392 $ 346,326 $ 431,728 $ 620,807 $ 635,684 43.80% 2.40% Personnel Benefits 132,680 122,992 123,653 150,681 232,388 243,012 54.23% 4.57% Supplies 7,588 8,584 14,105 4,600 4,600 4,600 0.00% 0.00% Services 28,753 20,354 13,361 20,022 71,089 53,684 255.05% -24.48% Intergovt. Services & Taxes 1,015,006 1,096,931 1,131,134 1,168,917 1,177,353 1,212,591 0.72% 2.99% Expenditure Total $ 1,591,871 $ 1,622,253 $ 1,628,579 $ 1,775,948 $ 2,106,237 $ 2,149,571 18.60% 2.06% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Traffic Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant Police Officer 1 2 1 4 $ 119,548 $ 39,674 410,924 153,242 1 4 $ 121,752 $ 41,331 419,304 159,966 87 Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include equipment rental and repair, among others. Police - Traffic Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.700.31.00 Supplies - Office & Operating $ 7,588 $ 8,584 $ 14,105 $ 4,600 $ 4,600 $ 4,600 Total Supplies 7,588 8,584 14,105 4,600 4,600 4,600 000.10.521.700.42.00 Communication 35 - - - - - 000.10.521.700.45.00 Rentals 2,054 676 - - - - 000.10.521.700.45.94 Rental -Equipment Replacement Fund 19,274 989 989 989 18,906 989 000.10.521.700.45.95 Rental - Equipment Rental 0 & M 5,562 15,037 8,533 8,533 47,183 47,695 000.10.521.700.48.00 R&M - Radar/LIDAR Repair & Certification 1,804 1,294 3,311 10,000 4,500 4,500 000.10.521.700.49.00 Misc Fees & Expenditures 24 2,357 528 500 500 500 Total Services 28,753 20,354 13,361 20,022 71,089 53,684 000.10.521.240.51.00 Intergo�t Prof S4cs - Dispatching and Data 1,015,006 1,096,931 1,131,134 1,168,917 1,177,353 1,212,591 Total Intergovernmental 1,015,006 1,096,931 1,131,134 1,168,917 1,177,353 1,212,591 Total Supplies, Services and Other $1,051,348 $1,125,869 $1,158,600 $1,193,539 $1,253,042 $1,270,875 88 DEPARTMENT: Police (10) FUND: General RESPONSIBLE MANAGER: DIVISION: Special Operations FUND NUMBER: 000 POSITION: Chief of Police Description The Special Operations Division houses the Police Department's more specialized and proactive teams and equipment. Examples include the Community Policing Team, SWAT/Civil Disturbance/Hostage Negotiator equipment and vehicles, School Resource Officer, and Court/Jail Transport Officers. Expenditure Summary Police - Special Operations Expenditures Actual Budget Percent Change 2016 Projected 2017 2018 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ - $ - $ - $ - $ 924,826 $ 945,147 - 2.20% Personnel Benefits - - - - 355,343 371,179 - 4.46% Supplies - - - - 15,000 15,000 - 0.00% Intergovt. Services & Taxes - - - - 13,167 13,167 - 0.00% Expenditure Total $ - $ - $ - $ - $ 1,308,337 $ 1,344,493 - 2.76% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Police - Special Operations Position 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Police Sergeant Police Officer 0 0 1 8 $ 117,274 $ 43,008 807,552 312,335 1 8 $ 120,000 $ 44,906 825,147 326,272 89 Expenditure Detail — Supplies, Services and Other Supplies include specialized gear specific to the teams included within this division. Operating Rentals and Leases includes vehicles such as SWAT/Hostage Negotiator vehicles, PD Command Vehicles, Transport Vehicles, as well as vehicles assigned to individual members of these teams. Police - Special Operations Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.10.521.260.31.04 Supplies - Emergency Services Unit 000.10.521.260.31.05 Supplies - Civil Disturbance Unit $ - - $ - - $ - - $ - - $ 10,000 5,000 $ 10,000 5,000 Total Supplies - - - - 15,000 15,000 Total Services - - - - - - 000.10.521.260.51.00 Intergodt Prof Svcs - VWWAT Operating- Fees - - - 13,167 13,167 Total Intergovernmental - - - - 13,167 13,167 Total Supplies, Services and Other $ - $ - $ - $ - $ 28,167 $ 28,167 90 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Kimberly Walden, Judge; Trish Kinlow, Court Administrator CC: Mayor Ekberg DATE: 10/10/2018 SUBJECT: 2019-2020 Court Budget ISSUE City departments are developing their proposals for the 2019-2020 biennial budget while also incorporating methods of Priority Based Budgeting (PBB). The 2019-2020 biennial budget will include general fund department budgets allocated to programs. The City Council requested that individual departmental budgets be presented to its standing committees as they become available. BACKGROUND The primary function of the Municipal Court —under the jurisdiction of the appointed Judge —is to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. DISCUSSION Salaries and Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, if the council approves the Police Department's request to move forward with traffic safety cameras, the court anticipates the need to increase two of the part-time FTE positions to full-time at the start of the program. Additional increases in FTEs will be necessary if the traffic safety camera program produces a large number of infractions. Supplies and Services The budget for office supplies was reduced nearly 25%. Services expenditures remain relatively stable. Reductions were made to expenditures for interpreters and witness and juror fees. These reductions were offset by increases for the Securitas contract and equipment rentals and leases. 91 INFORMATIONAL MEMO Page 2 RECOMMENDATION Staff is seeking Public Safety Committee feedback on the proposed department budget and direction and to forward it to the Committee of the Whole for consensus on October 22, 2018. ATTACHMENTS Draft 2019-2020 Court Biennial Budget 92 Court unicipal Court Judge (.90) Court Administrator (1) Judicial Support Judicial Support Coordinator -Lead Coordinato-Baliff (1) (1) u ci icial Support Associate II (2.75) Judicial Support Associate I (•5) Probation Officer (1) Jail Alternative Specialist (.75) Judicial Support Associate II (1) 93 94 DEPARTMENT: Court (09) FUND: General RESPONSIBLE MANAGER: Kimberly Walden Description FUND NUMBER: 000 POSITION: Judge The primary function of the Municipal Court —under the jurisdiction of the appointed Judge —is to provide a forum by which infractions and misdemeanor/gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance/statutory violations, petitions for Domestic Violence/Anti-harassment Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. 2017-2018 Accomplishments ♦ Participated and supported State court efforts to develop a statewide case management system. Strategic Goal 4 ♦ Full implementation of OCourt and electronic document storage (Laserfiche) resulting in more efficient case flow management. Completed initial implementation and will continue to expand use. Strategic Goal 4 ♦ Streamlined and uniformed processes and forms which assists in creating consistency with neighboring courts, resulting in increased compliance with court orders. Strategic Goal 4 ♦ Enhanced collaboration between court, public defender, prosecutor and police for continued improved efficiencies between all parties. Strategic Goal 2 ♦ Improved court participation in citywide community outreach efforts. Strategic Goal 2 ♦ Implementation of OCourt for case setting and court forms, as well as Laserfiche for electronic court files. This implementation creates opportunities to reduce court expenditures and improve services. Strategic Goal 4 ♦ Rewrote the curriculum for the Washington State Probation Academy. Strategic Goal 4 ♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2 ♦ Expanded community connections by hosting three Junior Achievement sessions as part the Courts For Kids program (C4K), school collaboration efforts, and mock trials. Strategic Goal 2 2019-2020 Outcome Goals ♦ Continue to participate and support state court efforts to secure a statewide case management system. Strategic Goal 4. ♦ Continued collaboration with Renton and SeaTac Municipal Courts to expand use of technology for the improvement of court services to decrease court expenditures: improve calendar setting; 95 online forms (including multiple languages); scanning; self -scheduling for traffic hearings, and a jury management system. Strategic Goal4 • Continue working with the CLJs in King County on the Unified Payment Program (relicensing program). Strategic Goal4 ♦ Continue to provide input to the Executive Branch in preparation for compliance with Supreme Court Indigent Defense Standards for Criminal Offender Cases: post filing diversion programs; Improved notification to Public Defenders for assigned cases. Strategic Goal 5 • Continue to improve and expand probation services by expanding in-house MRT Classes; retool and expand jail alternative program. Strategic Goal 2 • Continue to focus on Court's succession plan to include participation in State and local training opportunities. Strategic Goal 2 • Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2 • Increase joint meetings with police department, prosecutor and public defender to enhance communication, and improve court services. Strategic Goal 2 • Expand community connections to include Courts For Kids (C4K), school collaboration efforts, mock trials, and Faith Based Summit on Domestic Violence. Strategic Goal 2 2019-2020 Indicators of Success • Full implementation of OCourt and electronic document storage (Laserfiche) resulting in more efficient case flow management. • Provided input in the statewide review of legal financial obligations to change the long-term effects on the impoverished. • Increased succession planning efforts. • Full participation in the City's new performance evaluation system. • Streamlined and uniformed processes and forms which assists in creating consistency with neighboring courts, which results in increased compliance with court orders. • Enhanced collaboration between court, public defender, prosecutor and police for continued improved efficiencies between all parties. ♦ Improved court participation in citywide community outreach efforts. 96 Performance Measures Court- Performance Measures 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Charges Filed 4,110 5,000 6,700 4,500 2,700 3,500 3,500 Infraction Proceedings 13,330 13,000 12,500 12,500 800 1,000 1,000 Criminal Proceedings 2,400 3,150 3,200 3,600 6,200 7,000 7,000 Total Revenue Collected 321,950 235,000 559,000 608,000 440,000 400,000 400,000 Budget Change Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. Additionally, if the council approves the Police Department's request to move forward with traffic safety cameras, the court anticipates the need to increase two of the part-time FTE positions to full-time at the start of the program. Additional increases in FTEs will be necessary if the traffic safety camera program produces a large number of infractions. Supplies and Services Several changes were made to this category. Court security line was increased due to contractual obligations. Other line items had minor changes. 97 Department Detail: Staffing and Expenditure by Program 98 PROGRAMS FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2019 % of Total Budget 2020 0 of Total Budget 2019-20 Law Related Education 1.01 133,893 10.3% 136,764 10.3% 2.1% Court Administration 0.59 116,307 9.0% 118,768 9.0% 2.1% Court Hearings 0.48 98,594 7.6% 98,754 7.4% 0.2% Administrative and Logistical 0.61 Support for the Judges 79,615 6.1% 81,807 6.2% 2.8% Scanning 0.61 58,212 4.5% 59,581 4.5% 2.4% Customer Assistance and 0.51 Payment Processing 55,032 4.2% 56,522 4.3% 2.7% Compliance Monitoring 0.56 54,692 4.2% 56,041 4.2% 2.5% Case Preparation 0.48 49,213 3.8% 50,516 3.8% 2.6% Formal & Monitored Probation 0.30 Supervision 47,889 3.7% 49,017 3.7% 2.4% Warrants 0.36 44,089 3.4% 44,907 3.4% 1.9% Commissions, Associations, 0.19 Boards, and Committees 33,285 2.6% 34,028 2.6% 2.2% Public Record Act/Subpoena 0.30 Responses 27,695 2.1% 28,368 2.1% 2.4% Maintenance of Court Records 0.23 27,201 2.1% 27,906 2.1% 2.6% Court Interpreter Management 0.25 26,914 2.1% 27,655 2.1% 2.8% Court Financial Operations 0.17 26,003 2.0% 26,594 2.0% 2.3% Collections/Write- Offs/Maintenance of Inactive 0.22 Cases 25,742 2.0% 26,367 2.0% 2.4% Non -Compliance Case Processing 0.18 (Probation) 24,934 1.9% 25,536 1.9% 2.4% Court Required Educational 0.18 Programs 24,729 1.9% 25,331 1.9% 2.4% Customer Service 0.20 24,292 1.9% 24,835 1.9% 2.2% Adjudication - General Offenses 0.16 & Traffic 23,946 1.8% 24,236 1.8% 1.2% Account Reconciliation and 0.15 Auditing 21,503 1.7% 21,989 1.7% 2.3% Technical Support - Court Case 0.20 Management Systems 21,369 1.6% 21,902 1.7% 2.5% Judicial Administration 0.10 20,830 1.6% 20,864 1.6% 0.2% Community Work Alternative 0.16 20,051 1.5% 20,508 1.5% 2.3% LFO Recovery Programs 0.23 19,730 1.5% 20,432 1.5% 3.6% Community Service 0.15 17,737 1.4% 18,190 1.4% 2.6% Policy & Procedures, & Program 0.09 Management 17,322 1.3% 17,689 1.3% 2.1% Pre -Sentence Investigations 0.10 15,963 1.2% 16,339 1.2% 2.4% Community Education and 0.08 Outreach 14,925 1.1% 15,124 1.1% 1.3% Mail Processing 0.13 13,313 1.0% 13,628 1.0% 2.4% Video Conference Facilitation 0.10 12,665 1.0% 13,022 1.0% 2.8% Collections 0.12 12,572 1.0% 12,910 1.0% 2.7% Records Retention/Appeals 0.10 Management/Mental Health 11,604 0.9% 11,881 0.9% 2.4% Bail Bonds 0.10 11,604 0.9% 11,881 0.9% 2,4% Assessment of Court Costs/Fines/Restitution 0.05 9,258 0.7% 9,273 0.7% 0.2% Day Reporting . 0.08 8,766 0.7% 8,993 0.7% 2.6% Public DefenderScreening 0.08 8,766 0.7% 8,993 0.7% 2.6% Citations/Fines and Fees 0.09 8,671 0.7% 8,936 0.7% 3.1% Data Input 0.09 8,671 0.7% 8,936 0.7% 3.1% Jury Manager/Management 0.07 8,335 0.6% 8,545 0.6% 2.5% Conflict Counsel - Indigent Defendants 0.05 8,186 0,6% 8,374 0.6% 2.3% CumilluililySe vitx 0.04 3,288 0.3% 3,405 0.37E 3.0% Non -Compliance Case Processing (Admin) 820 0.1% 820 0.1% - PROGRAM TOTALS 9.90 1,298,227 100% 1,326,167 100% 2.2% 100 Program Descriptions Law Related Education: Attend court and job specific training; Participate in Misdemeanant Probation Association. This program is supported by both Court Administration and Probation. Court Administration: Manage all non -judicial functions of the court including hiring, termination, court policy development/input, case flow management, court financials, technology, business continuity in the event of a crisis, etc. Responsible for vendor selection and contract negotiations for court security services. Ensure case flow management meets with the legal requirements according to the law and court rules; manage the reimbursement grant for interpreter services which includes reporting activity, coordinate countywide compliance (Municipal Courts), negotiate interpreter rates. Responsible for vendor selection and contract negotiations for Court security services. Oversee the court's website and work with the Executive Branch on keeping the website current; oversee the installation, maintenance, operation of all audio/video equipment. Court Hearings: Preside over all hearings; pc, conditions of release. Arraignments, pretrials, readiness, motions, mitigation/contested, jury trials, voir dire, civil protection orders, mental health hearings, etc. Responsible for ensuring a proper record of court hearings is created. Administrative and Logistical Support for the Judges: Provide administrative support to the bench and provide oversite of all non -judicial functions in the courtroom including entering for DVPO'S, NCO's, firearm orders, protection orders; assist attorneys, defendants and those in -custody; responsible for managing the jury. Scanning: Laserfiche. Customer Assistance and Payment Processing: Provide customer service, schedule hearings, process warrants, process payments; general customer service responsibilities. Compliance Monitoring: Review conditions of sentence and schedule hearings. Case Preparation: Input new case filings. Formal and Monitored Probation Supervision: Provide case management and monitor compliance; review probation files to ensure compliance with case conditions. Warrants: Order warrants, oversee warrant hearings (motion to recall and expired warrants; process Judge's rulings; process warrants as ordered by the Judge and in accordance with policy and procedures. Commissions, Associations, Boards, and Committees: DMCMA & DMCJA committees, trainings. Public Record Act/Subpoena Responses: Respond to public records requests by providing information as requested within the guidelines of the law and local court policy. 101 Maintenance of Court Records: Laserfiche/retention as well as audio and docket. Court Interpreter Management: Maintain database and schedule interpreters for hearings. Court Financial Operations: Manage all financial operations of the court including daily financial accounting, monthly accounting, budget preparation/management, account reconciliation, etc. Collections/Write-Offs/Maintenance of Inactive Cases: Process collections, process 10 year write offs, expungements and process inactive cases. Non -Compliance Case Processing (Probation): File violations, attend hearings, make recommendations. Court Required Educational Programs: Provide/facilitate classes such as DV MRT. Customer Service: Assist customers in person and over the phone including accepting payments, completing paperwork, scheduling hearings, customer inquiries, etc. Adjudication - General Offenses & Traffic: Adjudicate FTA's upon payment in full; mitigation, contested hearings. Issue findings on traffic/non-traffic infractions resulting from mitigation, contested hearings. Account Reconciliation and Auditing: Reconcile bank statements and JIS accounting records. Technical Support - Court Case Management Systems: Works with the Technology and Innovation Department (Executive Branch), court system vendors and AOC to troubleshoot system issues. Makes recommendations for technology improvements. Judicial Administration: General administration costs expenditures. Community Work Alternative: Judge orders commitment, In -court services issues commitments, Jail Alternative makes sure commitment is completed. LFO Recovery Programs: Coordinate the Unified Payment Program (Relicensing Program). Community Service (Probation): Coordinate work crew, community work program, and community service program. Policy, Procedures & Program Management: Draft local policies for judicial review and approval; develop procedures for daily processes; manage the development of court programs including focus, design and implementation. Pre -Sentence Investigations: Conduct pre -sentence investigations, make sentencing recommendations. Community Education and Outreach: Educate the community and surrounding areas on the law and judicial processes through community education events including partnership with schools, churches, and civic organizations. Mail Processing: Process incoming and outgoing mail. Video Conference Facilitation: Operation of video court. Collections: Process and refer past due accounts to collections. 102 Records Retention/Appeals Management/Mental Health: Retention and destruction schedules; process and refer cases to Superior Court RALJ Division; process paperwork and order mental health evaluations. Bail Bonds: Input new bail bonds and process exonerations and forfeiture. Schedule bail bond hearings and send notices of forfeiture to bond companies and individuals. Assessment of Court Costs/Fines/Restitution: Impose required court costs, fees, and restitution. Day Reporting: Coordinate and supervise day reporting program. Public Defender Screening: Assistance at front counter, probation, and courtroom. Citations/Fines and Fees: Receipt payments for fines and penalties. Data Input: Input and update case date in the statewide case management system (JIS). Jury Manager/Management: Order/mail/track/summons/prepare payment invoices. Conflict Counsel - Indigent Defendants: Assign conflict counsel to defendants when necessary. Community Service (Admin): Verify hours upon receipt of form. Community service is filed at front counter or courtroom. Docket entries made re: case. Non -Compliance Case Processing (Admin): Admin reviews/case condition reviews, review hearings for noncompliance, docket updates. 103 104 Expenditure Summary Court Expenditures By Type 2016 Actual 2017 Projected 2018 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ 723,501 $ 757,068 $ 784,049 $ 777,647 $ 797,741 $ 813,546 2.58% 1.98% Personnel Benefits 291,891 312,811 339,279 353,457 336,527 348,662 -4.79% 3.61% Supplies 12,988 16,187 17,996 14,283 10,728 10,728 -24.89% 0.00% Services 127,020 147,107 144,779 150,420 153,225 153,225 1.86% 0.00% Intergovt. Svcs & Taxes - - 1 5 5 5 0.00% 0.00% Department Total $ 1,155,400 $ 1,233,173 $ 1,286,104 $ 1,295,812 $ 1,298,227 $ 1,326,166 0.19% 2.15% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Municipal Court Judge 0.64 0.68 $ 98,342 $ 29,344 0.68 $ 97,864 $ 30,047 Court Administrator 0.75 0.75 99,175 36,881 0.75 101,163 38,035 Admin Support Coordinator 1 1 71,744 27,739 1 73,483 28,767 Bailiff Court 1 1 70,447 39,642 1 72,349 41,311 Admin Support Technician 2.75 2.75 152,299 67,088 2.75 157,066 69,566 Admin Support Assistant 0.50 0.50 28,804 6,280 0.50 29,509 6,453 Extra Labor 1,858 184 1,858 184 Overtime 3,731 370 3,731 370 Total Administration 6.64 6.67 $526,399 $ 207,528 6.67 $ 537,024 $ 214,733 Court - Probation Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Municipal Court Judge 0.21 0.23 $ 32,781 $ 9,781 0.23 $ 32,621 $ 10,016 Court Administrator 0.25 0.25 33,058 12,294 0.25 33,721 12,678 Probation Officer 1 1 98,398 44,669 1 100,464 46,363 Admin Support Technician 1 1 54,734 36,360 1 56,135 37,923 Admin Support Specialist 0.75 0.75 49,619 25,623 0.75 50,828 26,677 Extra Labor 1,822 181 1,822 181 Overtime 930 92 930 92 Total Probation 3.21 3.23 $271,342 $ 129,000 3.23 $ 276,522 $ 133,929 Department total 9.85 9.90 $ 797,741 $ 336,527 9.90 $ 813,546 $ 348,662 105 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include pro tern judges, pro tem judge review, interpreters, court security, travel, memberships, training, and juror fees, among others. Court - Administration Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.09.512.500.31.00 Supplies - Office $ 10,053 $ 10,623 $ 13,311 $ 10,528 $ 7,028 $ 7,028 000.09.512.500.35.00 Supplies - Small Tools & Minor Equipment 542 953 - - 500 500 Total Supplies 10,595 11,576 13,311 10,528 7,528 7,528 000.09.512.500.41.00 Professional Serivices 64 - - - - - 000.09.512.500.41.01 Prof Svcs - Pro Tern Judges 13,440 19,050 11,683 12,000 11,500 11,500 000.09.512.500.41.03 Prof Svcs - Interpreters 40,320 34,651 33,848 39,000 36,000 36,000 000.09.512.500.42.00 Communication - Postage, delivery service, shipping, and KC I -Net Charges 3,886 6,691 6,302 8,300 8,300 8,300 000.09.512.500.43.00 Travel - Meals, parking, training -St Court 3,057 7,082 4,021 3,500 3,500 3,500 Conf, Regional Trng, Team Trng/Retreat 000.09.512.500.45.00 Rental - Operating rentals and leases 2,094 7,653 4,418 2,000 7,700 7,700 000.09.512.500.48.00 R&M -Annual maintenance costs of JIS 521 348 4,075 2,000 1,000 1,000 System printer, in -court Fax, Misc. equip. 000.09.512.500.49.00 Misc -Annual memberships, DMCJA, 5,786 13,711 10,704 8,320 8,070 8,070 DMCMA, NACM, New employee/Bailiff trng, regional trng, Registration - annual training through DMCMA, DMCJA, Line Staff Conf. 000.09.512.500.49.01 Misc - Printing 4,561 2,653 3,437 2,000 1,000 1,000 000.09.512.500.49.04 Misc - Witness & Juror fees 4,079 2,388 4,248 6,000 2,500 2,500 000.09.512.500.49.08 Misc - credit card fees 2,091 2,172 2,464 2,200 2,200 2,200 Total Services 79,899 96,399 85,200 85,320 81,770 81,770 Intergovernmental 000.09.512.500.53.00 Taxes & Assmnts - Excise tax - - 1 5 5 5 Total Intergovernmental - - 1 5 5 5 Total Supplies, Services and Other $ 90,494 $ 107,975 $ 98,511 $ 95,853 $ 89,303 $ 89,303 106 Court - Probation Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 2020 000.09.523.300.31.00 Supplies -Office and Operating $ 2,393 $ 4,611 $ 4,685 $ 3,755 $ 3,200 $ 3,200 Total Supplies 2,393 4,611 4,685 3,755 3,200 3,200 000.09.523.300.41.00 Prof Svcs - NW Recovery Centers 3,015 56 5,000 5,000 5,000 5,000 000.09.523.300.41.01 Prof Svcs - Pro Tern Judges - Review- - 1,000 500 500 Calendar Probation Cases 000.09.523.300.41.03 Prof Svcs - Interpreters for probation appts, Public Defender screening, Jail Alt. 480 - - 1,000 500 500 Prog. 000.09.523.300.41.04 Prof Svcs - Court Security 40,609 44,147 48,749 49,200 58,680 58,680 000.09.523.300.42.00 Communication - Postage, fax, and on- line usage 1,300 2,392 2,361 2,250 1,250 1,250 000.09.523.300.43.00 Travel - Meals, parking, training for 362 2,308 1,989 4,000 3,000 3,000 Probation Dept. 000.09.523.300.45.00 Operating Rentals and Leases 150 - - - - - 000.09.523.300.48.00 R&M - Annual maintenance costs for- equipment in Probation Office - - 300 300 300 000.09.523.300.49.00 Misc - Registration for conferences and regional training 290 45 300 300 300 000.09.523.300.49.01 Misc - Annual memberships 115 255 405 550 425 425 000.09.523.300.49.02 Misc -Training 800 1,550 1,030 1,500 1,500 1,500 Total Services 47,121 50,708 59,579 65,100 71,455 71,455 Total Supplies and Services $ 49,514 $ 55,319 $ 64,265 $ 68,855 $ 74,655 $ 74,655 107