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Home My WebLink AboutReg 2018-10-15 Item 4D - Resolution - Cancellation of 2018 Outstanding General Fund Claims and Payroll ChecksCOUNCIL AGENDA SYATOPSIS -I oiti,,aS Al ee i 1 11;, Date I) re,p a re ei b y M a yo r :c ma op (..7o le n c il re ta eo, 10/15/18 ““ VC 1 ITEM No. 4.D. ITEM INFORMATION Si ii sr()NsuR: VICKY CARLSEN joinciN,\LA,(,;LND,r1),\TH 10/15/18 Resolution authorizing the cancellation of abandoned or unclaimed property for 2018 reporting. VIEGOky S p R'S SUNINTAR"): R FAA ) DiSnaSJiaM Alation tty, i )61 le L�J.R..esobili 1.1 AI 1p, 10/15/18 017;iiha A )ditr 1/id id LJ 1).11/th / /IIII()Mei A Oa(e A .;r. 1..:),,yfr ayar Lil FIR I) ( 1 LJ imii/rj ETS po/ice P The resolution authorized the cancellation of abandoned funds (unclaimed property). Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. (7,11,)N Colrain Frans &I ifrainictur fl!1rts Comm. 1)NIT'L 10/2/2018 ECO Si( ),Ns‘, )R/ADmIN. Finance Finance Carnm. I'arks (1.:ornin. Eli 111 10).1,ic Safety ConArm, Plannirlg Cornril„ UINN hi11i 1 Unanimous Approval; Forward to Consent on 10/15/ 2018 COST IMPACT / FUND SOURCE "ffli1 ) Fund Source: Comments: MTG. DATE MTG. DATE 10/15/18 AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OF COUNCILACTION ATTACHMENTS Informational Memorandum dated 10/2/2018 (Updated dollar amount after 10/2 Fin) Resolution in final form with attachment 2018 Unclaimed Property Summary Detail Report Minutes from the Finance Committee meeting 10/2/2018 26 City of Tukwila Allan Ekberg, Mayor TO: F ATI A Mayor Ekberg Finance & Safety Committee FROM: Vicky Carlsen, Deputy Finance Director BY: Cindy Wilkins — Fiscal Specialist DATE; October 2, 2018 SUBJECT: 2018 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section (Updated after 10/2 Finance Com. Meeting) ISSUE Annual write-off of outstanding and unredeemed accounts payable and payroll claims, BACKGROUND Each year by November 151, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer, Current Finance Depart ent policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION' For the 2018 unclaimed property report year, reporting of abandoned or unclaimed property totals $5+22-7—,7-3 $5„155.23 comprised of General Fund Accounts, payable Claims checks, Payroll checks and Court checks, To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located in order to claim their property. One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund in the courtroom prior to the start of the trial, Checks are no longer being issued for reimbursement, RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider these items on the Consent Agenda at the October 15, 2018 Regular Council Meeting. ATTACHMENTS -Proposed Draft Resolution (Attachment updated with updated dollar am untafter 10/2Finance Corn.) -2018 Unclaimed Property Summary Detail Report. 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WAS 'I GTON, AUTHORIZING THE CANCELILATION, OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS, WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2018, requires a one year dormancy period for outstanding claims and payroll checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2017, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHIINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund and payroll checks as detailed on Attachment A, the 2018 Unclaimed Property Summary Detail Report. PASSED 'Y THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2018. ATTEST/AUTHENTICATED: Christy O"Flaheirty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Attachment A: 2018 Unclaimed Prop u Filed with the City Clerk: Passed by the City Council: Resolution Number nary Detail Report (07/01/2016 06/ 0/2017nn Vl:\Woird Pirocessong\Resallutions\Cancelllation of outstanding claims and checks 9-1 g '18 CINtjs Page 1 of 1 29 30 2018 Unclaimed Account_ Check Number 372534 Property, Reporting Period 07/0112016 - L16/30/20017 ATTACHMENT A p-ay-able 1 1Due `Check Vendor #Nendor Name Description `Account Number 'Check Date ;Amount Total 1Ditigence Status �1 Amount !Letter 67.001 67.001 6/28/20 8 No response 1 07/18/16 1017311 ART OF SHAVING Bus Lle Refund 1000,257,000 372569 372733 1 07/18/16 1017316 ROBIN MUKHERJEE Day Camp Refund 000,347,600.01..00 1 08/01/16 1013945 LOREN SHOICH1 TEMKIN Piano Lessons Refund 000.07_571 200.41,01 150,001 504.001 150,006/28/2018 ,No response 504,00 6/28/201817/2/18 returned n mall, return to sender 372735 08/01/16 1017372 ARANZA TORRES-SILVA I3rd Place Art Show Award 1000.03.573.200.49.00 50,001 50.00 6/28/2018 3No response 372854 108/15/16 017381 AMAIRANI URIBE \Nrtness Fee :0- 0.09.512.50[1.49,04 12,271 24,541 6/28/2018'No response 372854 , 08/15/16 1071381 AMAIRANI URIBE Witness Fee 1000.09.512,500,49,04 12,271 . 6/2812018 372972 , 09/06/16 1017440 MARVIN HERRERA t mess Fee 1000,09,512,500,49.04 ! 26,:63 20.091 5.28 26,63 6/28/2018 !No response 373194 373337 ' 10/03/16 1017485 BAC 'RAN .Utility O/P 12252 46th Ave S 1640,237.000 20,09 6/28/2018 No response j 10/24/16 1002813 DAVE JOHNSON Travel - Johnson 1000.07,571,205,43,00 5.281 6/28/2018 No response 73611 373645 373646 i 12/05/16 1017610 ANGELA DANIELS fitness Fee 000.09 512 500,49 04 24,521 22.541 24.521 6/28/20 8 No response 22.64 6/28/2018:No response : 12/05/16 1017611 JONALYN MAREHAM Y ilness Fee 1000,09,512,500,49.04 1 12/05/16 1017607 CONTERA MASON ;`witness Fee 000,09,5 2.50?,49,04 15.451 15,451 6/28/2018 7 3/18 returned in mash. retum to sender 373654 12/05116 1017367 GIANG NGUYEN 'Perm Nur Refund D16-0135 401.245,100/401.379.002,G0.00 52.06z 52.06 5128/2018'No response 374087 I 02/06/17 1011120 SOLOMON B. BERHANE Interpreter Fee 1/25 1C00.C9 512.50041.03 I 80.00 80.001 6/28/2018 1No response 374196 : 02/21/1 7 1017739 LWAN GHEBRISLASIE 1A/itness Fee 12/25 000.09 512.500.49.04 1 .46 11,461 6/28120181No response 374205 . 02121/17 017737 LINDSEY JOHNNY iWitness Fee 12/25 1000,09.512,500,49,04 11,821 11,82 6/28/2018!No response 374242 02/21/1 017735 GONZt,O SANCHEZ Witness Fee 12/25 000,09,512,500,49,04 11.50. 11.501 6128/2018 Nd response 374366 103/20/17 017804 TULA BISWA t litrless Fee 2122 000.09 512,500.49,04 2,14 2.141 6/28/2018 No response 374562 iO4/ 17117 01 786:ABEL ARIAS ARGUELLO Witness Fee 3/29 jt700.09 512,500,49,04 25,78 25.78 6/28/2018 No response 374570 1 04/17/17 .017863 LANESHA BROOKS Vi/itness Fee 3/29 1000,09,512.500.49.04 90.25 9u.25 6/28/2 8 716/18 returned 1n malt, return to sender 374611 374611 1 04/17I'E7 .013579 PING LAU I terpreter Fee 4/3 000,09,512.500.41,G _ 001 001 220,00 6128/201 8 ;No response 1612812018 IP.4o response 1 04/17/17 013579 PING LAU Interpreter Fee 4/3 000,09 512,500.41,03 374650 374715 , 04/1711 f 'Q17676 RYAN VANCIL Hearing Examiner Pro er;1 000,08 558.600.49 53 1 05/01/17 i013579 PING LAU ,Interpreter Fee , 12 000.09 512.500.41 03 33,80 10 0,1 .33.5Ci 628/2018 No response 110,001 6/28/2018 Ne respons€ 374789 374796 105/15/17 i01 /930 LEO CASTILLO/Seattle Mental Health 1Witness Fee 4/26 IMO,09 512,500,49,04 10.11 11,39 1Q:11 1 6/28/208 t. / 8 returned in mail, re ur1 to sender '. 05.'15117 101792, ANTOINE DANIEL 1; Ones Fee 4/26 000.09 512.500.49.04 11.391 6/28/2018 No response 374807 374820 05/15/17 1017928 D€L.ANE-1OLLSTEIN t i;ness Fee 4/26 1000.09 512.500.49,04 18.24 17,00 18,241 6/28/2018 to response 05/15/ 17 01 7934 AUDRA KOKE Ao Ash League Refund 1000 347,600,08.00 17.00 6/28/2018 ;No response 374822 374822 05 5/1 1013579 PING LAU In.e titer Fee 4/26 .000.09.512,500.41.03 110.00. 0,00 210.001 6/28/2018 ;No response 0515/17 013579 PING LAU Interpreter Fee 4/27 000,09 512.500.41,00 i 374825 374915 05/15/1 'Q17925 GHRIS T IAN MARQJEZ DLAZ Witness Fee 4/25 C00,09 512,500,49,04 14,60 i C0.0O 14,60= 6.2812018 No response , 05/221 i 7 017946 TRAN PHO Uttl1 ' O/:P SM#00 4000 t0511 1640.237.000 100.00 6/28/2018 No response 374990 37499i C5105/17 1013579 PING LAU Interpreter Fee 5115 000,09_512,500,41,C3 117.00 220.00 6/28/2018 Nc response 06105/17 013579 PING LAU Interpreter Fee 5/24 000A9.512.500.41.03 11C.00 6/28/20 8 No response 3'r499 106/r05/17 0 =8016 CEDRICK LIESAI ilvltness Fee 5124 G00,09.512,50049.C/4 12,78 12.78 6/28/2018 7,/9118 returned n mall, return to sender 375000 1 06/05/1 7 C17958 OBDULI0 MONTEPEQ E MORALES ,` dness Fee 5/24 1000,Q9.512.500,49.04 15.67 15.671 6/ 812018 7/9/18 returned it mats!, return try sender 375006 1 06/05/17 1. 801 7 MICHEL PEDERSEN fitness Fee 5/24 1000,09,512.500.49.04 26,59 26,59; 6/28/2C18 too response 375174 ' 06/19//177 :010112 FIRST AMERICAN TITLE INSURANCE UtiI O/P NCS-844994 :re'A1 400,1 1.'00 349.05 349.05' 6/28/2018 No response 375099 1 06/19/17 1013579 PING LAU Interpreter Fee 4/27 030,03.512.5[JQ.41,00 100,001 10r 30 6/28/2018 No response 375 06/19/17 .1018034 NW BEST CPR Damage Deposit Refund 1000,239 105 200,00, 2,874.34` 200,00 6/28/2018 9 l/18 returned in mail_ return to sender Total Checks 2,874,39 I 1 C,J W Pa.:oII I _ Check Check Vendor #/Vendor Name Number 'Date 532929 1 01/20/1r ;Monson Rvan ;Description Account Number Check Total 'Amount Amount 1 PAYROLL 52 0 'Status 533091 1 03/20/17 t ILLER. KYLE PAYROLL 26,64 533`330 1 04/05/17 1MILLER, KYLE PAYROLL 26.64' 533167 , 04/20/17 i €R, KYLE 'PAYROLL 90.0E 5 3073 03/03/17 TUK` }ILA CHILDREN' FOLINDA. ION ,PAYROLL DEDUCTION 10,00 Total Check 205.84 C urt Check iCheck 'Vendor #NendorName Number :Date Description 'Account Number Check Total Amount Amount 'Status 12/22/14 IUMEADI, LICHENNA IFUNIANYA PAIL REFUND CR0065012 I 12,000.00 11/10/15 .UNKNOWN VEHICLE VIOLATOR LINCL MONEY IN0057474 I 47.00' 1 10/28/15 :ALI, AMINO AHMED ,ISC TRUST IN0059360 12,00 03/25116 TAYLOR, ERIN DIANE !OVER PAYMENT6Z0402641 16,00, Total Checks 12,075.001 TOTAL UNCLAIMED PROPERTY: 5,55.23 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes 0ctober2, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Rachel Bianchi, Vicky Carlsen, Cindy Wilkins, Wynetta Bivens, Gail Labanara, Bruce Linton, Leon Richardson, Laurel Humphrey Guest: Ethan Bernau, Shiels Obletz Johnsen CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Contract: Hazardous Material Abatement for Public Safety Plan Staff is seeking Council approval of a contract with NOVO Laboratory & Consulting Services Inc. in the amount of $64,740 to provide Regulated Building Materials (Hazmat) services for the Justice Center and existing Fire Station 54. These services allow the project to identify and dispose of potentially hazardous materials in the existing building, which is needed before demolishing buildings on the Justice Center site and to better understand the realities of rehabilitating Fire Station 54. Fees associated with the Justice Center are $47,855, and the allowance for Station 54 is $11,000. Councilmember Kruller stated she supported the costs associated with the Justice Center, but not with Fire Station 54 as she does not want any money spent on it. Councilmembers Quinn and Robertson expressed support for both to be included in the scope of work since the Council will be presented with cost options associated with rehabilitating Station 54. DIVIDED RECOMMENDATION WITH QUINN AND ROBERSTON IN FAVOR, KRULLER OPPOSED. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. B. Resolution: Cancelling Abandoned or Unclaimed Property Staff is seeking Council approval of the annual resolution that would declare the cancellation of abandoned or unclaimed property that is owed to individuals or business owners in time for reporting to the Washington State Department of Revenue Unclaimed Property Section by November 1, 2018. This year's report includes the cancellation of outstanding General Fund claims in the total amount of $5,227.73. Since the resolution was prepared for Committee, two checks have been claimed, so staff will prepare an amendment prior to final adoption. UNANIMOUS APPROVAL PENDING AMENDMENT. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. 33