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HomeMy WebLinkAboutReg 2018-10-15 Item 7C - Reports - City Administrator / 2018 3rd Quarter Work Plan UpdateAllan Ekberg, Mayor TO: yor's Office - David Cline, City Administrator The City of opportunity, the coma unity of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: October 10, 2018 SUBJECT: Report for October 15, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • SCORE Board Meeting: On September 26 Mayor Ekberg and City Administrator David Cline attended the SCORE Jail Administrative Board meeting. Mayor Ekberg is currently serving as the Chair of the Board. The City of Federal Way has notified the Board that they will be withdrawing from SCORE effective December 31, 2019. The Board has convened a sub- committee with representatives from the remaining member cities to analyze services, costs and options going forward. City Administrator David Cline represents Tukwila and is facilitating the sub -committee. • WCMA NW Women's Leadership Academy: City Administrator David Cline served as a host home for the launch of the Washington City/County Management Association's NW Women's Leadership Academy. The first cohort m the Class of 2019 - includes 32 women from a diversity of agencies, across the state, and at various levels and disciplines of the public sector, including Deputy Director of Community Development Nora Gierloff. • Pacific NW Public Sector Diversity Career Fair: On September 29 Joseph Todd, Technology and Innovation Services Director, Deputy Fire Chief Chris Flores, Firefighter Cathy Browning, Officer Lisa Harrison and Mia Navarro, Community Engagement Manager represented the City of Tukwila at the Pacific NW Public Sector Diversity Career Fair held at the Renton Pavilion. • King County Flood Control District Special Meeting: On October 2 Mayor Ekberg and Councilrnember Robertson attended a Special Meeting of the King County Flood Control District where the Mayor testified about the importance of the Gaco-Mitchell setback on the Green/Duwamish Rivers and the impact it would have on flood control, fish habitat and the environment, including improving sustainability for the Puget Sound Orca population. • Tukwila Community Connections Meeting: The first Tukwila Community Connections meeting with Tukwila resident stakeholders was held on October 2. At the meeting, King County Metro outlined the project and approach that will be taken with the stakeholders and Tukwilci City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 123 City Administrator's Report October 10, 2018 Page 2 the Tukwila community to figure out first- and last- mile connections to destinations within the Tukwila project area. Eight out of the fourteen members of the stakeholder group were in attendance and offered input on local destinations they travel to, and barriers that make places in Tukwila difficult to access. Metro is expecting to release a survey for input from all Tukwila residents in November and asked the stakeholders about upcoming events and best methods for reaching as many participants as possible. The survey results will be compiled prior to the next stakeholder group meeting, tentatively planned for January 2019. King County City Manner's Administrator's Meeting: On October 3 City Administrator David Cline, Deputy City Administrator Rachel Bianchi, and Police Senior Operations Manager Leon Richardson attended the King County City Manager's/Administrator's monthly meeting. Employment Security reviewed the implementation of the new Paid Family Leave Act: All employers will begin withholding premiums and reporting wages/hours in 2019 and benefits will commence 2020. Mark Larson Chief Deputy Prosecuting Attorney for the Criminal Division of King County shared that the County will no longer be prosecuting stand-alone small. possession of narcotics (i.e. under 1 gram). There are approximately 600 cases in King County per year and Tukwila has under 25 cases per year. He also discussed the County's current enforcement of illegal marijuana grow houses and the complexity of pursuing prosecution in these cases. Katy Terry, Acting Director of King County Parks gave a presentation on the King County Parks Levy Renewal process and their community outreach efforts. II. Communit Events • Seattle Chinese Immigrants Center/Sin©-US Cultural and Economic Exchange: On September 27 Mayor Ekberg offered welcoming remarks to a Seattle Chinese immigrants Center/Sino-US Cultural and Economic Exchange at Hotel Interurban. • SHAG Grand-©pe. nine; Mayor Ekberg attended the Sustainable Housing for Ageless Generations ViP Grand Opening at the Sullivan Center at Tukwila Village on October 4. iIL Staff Updates Public Safety • Freemasons Office of the Year: On September 22 Sergeant Zach Anderson was honored by the Freemasons of the Delta -White Center Lodge No.172 as Officer of The Year, Sergeant Anderson has been with the City for 13 years and oversees the Community Police Team (CPT). He was recognized for the outstanding work that he and his team have done. • Presentation at Governor's industrial. Safety and Health Conference: On September 26 Chief Linton was a presenter on Unmanned Aircraft Systems at the Governor's Industrial Safety and Health Conference in Spokane. • Hillcrest Apartments Community Meeting: On October 3 Chief Linton along with the Community Police Team (CPT) and the Community Policing Coordinator attended a community meeting at the Hillcrest Apartments. Phone: 206-433-i 00 • Email: Mayor Tukwila idA}gov • Website: TukwilaWA.gov 124 City Administrator's Report October 10, 2018 Page 3 Project Updates • 42nd Ave_ Phasme lll: Estimated Completion: December 2018 The road construction contractor will be doing asphalt paving work on South 160th Street, and asphalt overlay work on 42°'d Avenue South, Final overlay on both 42nd Avenue South and South 160th Street is scheduled for October 9 and 10. Traffic movement on 42nd Avenue South will be limited to local access only during work hours 7:00am-5:00pm. The electrical subcontractor is installing private service connections to properties along 42nd Avenue South. The road construction contractor will also continue installation of modular block walls, guardrail work, landscaping, and concrete work. There will be some traffic delays due to congestion with multiple working crews on site. • 53rd Ave S: Estimated Completion: March 2019 The contractor is making headway with the joint utility trench (JUT) and should complete the section between 139th and 140th Streets this week. Once completed, full road closures due to trench crossings will be reduced. • BAR Bridge Rehabilitation: Estimated Completion February 2019 The contractor is working on the southside sidewalk and steel work on the bridge deck, They also continue to install the pressure grouting for the footings. They were authorized to continue work during the railroads seasonal shutdown that occurs mid -October. This will allow the contractor to finish all work that impacts the railroad rather than shutdown for the season. The project is currently on schedule. • Strander Boulevard Project: As part of our continued outreach to promote the Strander Boulevard expansion project City Administrator David Cline, Deputy City Administrator Rachel Bianchi, Public Works Director Henry Hash and Deputy Public Works Director Hari Ponnekanti gave a tour of the area to WSDOT Secretary Roger Millar. • Tukwila Village: On September 24 Kona Kai Coffee temporarily closed due to some internal. management issues. The Kona Kai board of directors is working on a plan to reopen. Kona Kai is a non-profit organization and has no legal relationship to the Tukwila Village Community Development Association (TVCDA) non-profit organization. The TVCDA board had been planning to temporarily contract with Kona Kai for shared services and community use of the Sullivan Center and will now work on an alternative plan for operating the Sullivan Center. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: No vacancies. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • website: TukwilaWA.gov 125 City Administrator's Report October 10, 2018 Page 4 Lodging Tax Advisory Committee: Vacant Positions: No vacancies. Park Commission: Vacant Positions: Position #4 Resident and Student Representative. Planning Commission: No vacancies. IV, Responses to Councit "Citizen Inquiries Date of Inquiry September 17, 2018 Council Meeting Inquiry Comment was given about not having enough playground equipment at Cascade View Park to meet the needs of the children, Phone:206-43 - 8i 0 • Email Response Parks & Recreation staff contacted the resident and advised that the entire play equipment area was enlarged and two additional swings were installed last year. Staff are looking at alternatives to adding more swings to the park. ayor( Tukwita A.gov • Website: TukwiflaWA.gov 126 Goal 1 2018 Quarter 3 Workplan Update A B C D E 1 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments 2 Goal 1- A community of inviting neighborhoods and vibrant business districts David Cline 3 Priority 1 Cultivate safe, attractive and welcoming neighborhoods David Cline 4 TIB Plan and zoning update Jack Pace Drafting of new zoning code uses and standards is proceeding and staff is working with consultants on the rechannelization project. PC work session and hearing on the TIB updates planned for 4th quarter. PW and DCD are collaborating on a memo to TIC and CDN giving options for the next steps. 5 City Wide Wifi Joseph Todd, Henry Hash Deployed first zone in January seeing heavy utilization Averaging 200 to 230 users a month on public wifi expanding to next block 146th from 144th Developing Detailed plan for phase 2 of Free City WIFI and analysing phase 3 ( public parks) 6 Tukwila Technology Academy Joseph Todd Technology Academy kicks off with support from Esri, Microsoft, and Bettyblocks and in partnership with the Tukwila School District. Classes run from July 9th to August 20th. 7 SPRINT Bruce Linton Henry Hash Total Hours, and Tickets issued for 1st quarter are: 103 hours worked, 84 speeding tickets, 149 total tickets. Radar speed signs located at Thorndyke Elem, 58th Ave S/S 144th St, 42nd Ave S Ped Bridge, 42nd Ave S Bridge (load), S 200th St Bridge (bump). Total Hours and tickets for the first two months of the 2nd quarter are: 89 hours worked, 42 speeding infractions, and 191 total infractions. The stats for June 2018 is not yet available as of this date (7/6/18) Officer Kolstad left the department and Officer Ames has been covering patrol shortages. There's no statistics available yet for this quarter. 8 Enhanced Code Enforcement Jack Pace Rental housing renewals nearly complete, 2 vacant structures demolished, 70 cases opened and 37 closed. Moving forward with abatements, resolving long term cases. Held an unfit building hearing for the property located at 15026 42 Ave S and issued a decision that weeds and garbage must be removed and a demolition permit must be submitted by October 19th. 9 Tukwila Works Rachel Bianchi 52 issue reported and addressed 101 issues reported and addressed 574 issues reported and addressed 10 42nd Ave S S Phase III Residential Improvements Henry Hash Gilliam creek culvert installed and a pedestrian path was opened on 4/24/18. Undergrounding, gas, and other street improvements ongoing. On 6/25/18 the base lift of asphalt was installed on 42nd Ave S between Southcenter Blvd and 5 160th St. Culvert is substantially complete and sidewalks, driveways, and undergrounding continues. Seattle City Light has installed the new underground system. The current schedule is that final overlay on both 42nd Avenue South and South 160th Street on October 9 and 10. Substantial approval and punch list iotems are expected to be done by December 2018. 11 53rd Ave S Residential Improvements Henry Hash SCI Infrastructure began work on 4/9/18 with sewer and water upgrades to be the main focus through June. Sewer, water, and new underground electrical vault installation continues. Periodic one lane traffic control should be expected with minimal delays. Water Main is installed between Interurban 5 to S 157th. The contractor is making headway with the joint utility trench (JUT). They are tackling the hardest and most impactful section between 139th and 140th Street. Project completion is expected to be in March 2019. 12 Duwamish Gardens/Chinook Winds Henry Hash Rick Still Duwamish Gardens completed and accepted by Council 3/5/18. King County is working on design of Chinook Wind. City staff applying for RCO grants. RCO preliminary grant has been submitted, final grant paperwork is due 7/6/18. King County is in the outreach and presentation stage of the Chinook Winds Mitigation Project and has communicated that upon construction completion in fall of 2020 a 10-year plant monitoring phase will begin. After completion of that they will be looking to transfer the site over to the City of Tukwila in 2032. 13 Municipal 1% for art program Rick Still The draft Municipal Arts Plan has been prepared and will be presented to CDN on 4/24/18 (tentatively scheduled for C.O.W. 5/14, Reg 5/21). The Municipal Arts Plan was approved by City Council on 5/21/18. Implementation will begin in Q3. RFP's were solicited and two "Artists in Residence" (AIRs) have been selected. COntracts have been signed and the AIRs will begin work on 10/1/18. 14 S 144th St Phase II (42nd Ave S/S 144th St Traffic Signal) Henry Hash Traffic signal installed. S 144th St has two punchlist items to be completed before physical completion in May 2018. Physical completion on 6/6/18. Working on remaining documentation for final payment with close out to follow. Closed out the TIB grant paper work 15 Comprehensive Plan Implementation Jack Pace Tree code adopted, ADU update underway, Ryan Hill study completed Annual amendments adopted. ADU regulations adopted. Outreach for ADU amnesty period is underway. 16 Duwamish Hill Preserve Phase II Rick Still Completed in 2017. 17 BNSF Intermodal Facility Access implementation Henry Hash On hold. On hold. On hold. 18 S 119th St Pedestrian Bridge Repair and Painting Henry Hash Girder tops replaced in 2017. Deck repairs scheduled for Summer 2018. Painting will not take place in 2018 as funding being applied to S 196th St bridge repairs. Processed the work order with King County to proceed with the deck repairs. Work is scheduled for 3rd Quarter. We are currently contracted with King County to provide an epoxy, skid resistant surface/wearing course on the bridge deck. This work is part of an ongoing MOU we have with King County. Bridge repairs are underway. Work to continue into next year. Painting hasn't been pursued due to budgetary constraints in Public Works and the bridge program. The remainder of bridge program funds for 2018 are dedicated to the emergency repair of 196th/200th. 2019 funds will be dedicated to fix/replace the approach slabs on the same bridge next year. We don't have the funding to do the entire project at once this year, therefore it was phased. V 9 Update Landscape and Tree Ordinances Jack Pace Tree code adopted, landscape adopted in 2017 Updated forms and procedures, beginning public outreach/education. Outreach for new tree regulations is underway. , A a [ o c QI Task Name Resource Q1 Accomplishments Q2 Accomplishments . Q3 Accomplishments — 20 Tmus142ndSt. crosswalk, sz4ohStIntersection Improvements Henry Hash Ongoing, unsuccessful for grants inznza. Discussions ongoing atTransportation and Infrastructure Committee meetings. Currently nofunding. Applied for T|egrants for aRectangular Rapid Flash Beacon zl Dog Park Rick Still Completed Q1zozo. Completed. Completed. zz See You in the park Rick Still Summer neighborhood event u,hcs are currently being planned for Foster Park (7/11/1n)'Riverton Park (7/z8/1u)'and Tukwila Park (7/25/1n) Event plans are being finalized and each event has been promoted to residents living in the area of each park (direct mail postcards), as well as general event information about these events to the entire community. All three events happened in July and once again provided a good opportunity to connect with local residents. The Joe Henry ouf5cField sign dedication ceremony happened on7/zz/zoi" conjunction with the See You inthe Park event atFoster Park. 23 Cascade View Safe Routes tnSchool Phase x Henry Hash Completed and accepted bvCouncil s/u/zo. 24 NEW: zo(thstn,rPlay Space Rick StiU Working with funding sources toacquire land vnz4/th. Purchase i,planned tooccur inznze. B Priority 2 Promote dynamic urban environments xDavid Cline�� za Motel Sites Redevelopment Derek Speck *,a|thpointisconducting aneeds assessment and project ,copino. nca|thpvintcontinued needs assessment and project oopinc. Hea|thpoint continued needs assessment and ooping. 27 Traveler's Choice Motel Site Derek Speck Council authorized sale process which will occur this summer. Arequest for proposals was drafted. vviUbeissued inJuly. nFpwas put vnhold pending possible purchase bvbusinesses being dislocated for Justice Center. zo Tukwila Village Phase z Derek Speck Land sale was completed inznz7.New residents started moving into Building oonApril zy'zozo.Community celebration scheduled for 7/zz/1n. Community celebration scheduled for 7/zz/zo.Continued forming community organization. The Tukwila Village Community Development Association (TvcoA) held its first board meeting one/uo/zuand adopted bylaws and began developing policies. zy Tukwila viUoXePhase 2and s Derek Speck Developer isarranging �nandnc.Plan tosign aPurchase and Sale agreement inzozo. Developer i,arranging �nanbno.Plan tosign aPurchase and Sale agreement inzozo. Expect toclose escrow inearly zn1y. Developer rc'sta�edconstruction onBuilding A.Purchase and Sale agreement anticipated for Council decision inQ4. ao southcenterPedestrian midge Henry Hash Pedestrian Bridge open. cnnto�nrinstaUinghand�iband landscaping. Completion expected inMay zozo. Negotiations Ribbon mh �nuheld s/zz/zu.mcmodad and handrail issues continue toberesolved. s�aarewo,kinowi�h�he�on�or�oosethep/N� e ���d 31 snuthcrntcrPlan Implementation Jack Pace Washington Place nearly complete Washington Place has received C of 0, Broadstone Baker project under construction. Alliance assisted living development has submitted for design review. sz Major Maintenance nnThree Bridges Henry Hash Beacon completed, zrppscheduled for final work with bridge closure vn 5/zz/zo'and Grady isexpected tohave steel brackets installed bvs/szo. All three bridges substantially completed bvsBo/znand contractor has completed the punch|ist.Final payment and closeout to follow. Staff are working with the contractor toclose the Project 33 Washington Place Opening Derek Speck Hotel and apartments will open inMay. Ribbon cutting held 6/2z/zo. Completed inC.2. 2018 Quarter 3 Workplan Update Goal 2 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 2 — A solid foundation for all Tukwila residents David Cline Priority 3 - Leverage effective partnerships and collaboration Continued partnership with Tukwila School District Rachel Bianchi Ongoing Ongoing Ongoing Internship/Job Shadow Program Rachel Bianchi Positions posted; direct outreach at Foster High School 10 internships filled; students to begin work on July 9, 2018 Positive results from student evaluations of the program and good ideas for improvement. Will continue to work with Tukwila School District to offer academic credits for internships during the school year and during the summer. TSD Capital Plan Jack Pace Land use approvals and building permits issued in 2017 Ongoing coordination Showalter design review was approved, 3 pre-apps for renovations to the elementary schools are scheduled. Highline Schools Mia Navarro Q3 Q3 Made initial networking contacts with Highline School District and individual school staff. More to report in Q4. SCA, PSRC, AWC, NLC Rachel Bianchi Ongoing Ongoing Ongoing Local and regional governments Rachel Bianchi Ongoing Ongoing Ongoing King County -Cities Collaboration (K4C) Jack Pace Henry Hash Continuing to attend meetings No action Continuing to attend meetings and preparing for the elected official summit in October. RASKC (Regional Animal Control Services of King County Christy O'Flaherty Tukwila is the consistent meeting place for the regional agencies working with RASKC. Continued pet licensing and oversight of volunteer who does outbound calling to citizens regarding licensing. Facilitated contact with Parks and Recreation for off -leash dog park signage; worked with Finance to utilize utility drop box for RASKC documentation, Staff (Dana Almberg) participated and enlisted others to volunteer at an event in Seattle to benefit RASKC. RASKC's new "Join the Team" promotion was compiled by the Clerk's Office and pushed out through the City's Facebook and Twitter accounts. Priority 4 - Encourage healthy, safe and affordable housing David Cline Housing Conditions Jack Pace Rental housing inspections ongoing Rental housing inspections ongoing Rental inspections are due September 30 and are nearly complete. Housing regional consortium Jack Pace Presentation at CD/N and staff attending meetings Staff attending the Regional Affordable Housing Task Force meetings Staff attending the Regional Affordable Housing Task Force meetings, draft plan will be complete in the Q4 Implement Housing Element of Comprehensive Plan Jack Pace ADU and short term rental policy brought to Council ADU review continued by Council. Public outreach and PC hearing on short term rentals ADU ordinance adopted. PC delayed action on short term rentals. Minor Home Repair Program Stacy Hansen 52.5 hours on technical assistance and MHR service delivery 66 hours on technical assistance, grant writing and MHR service delivery 47.5 hours of technical assistance and MHR service delivery Utility Discounts Henry Hash All Utility discounts for the City have been identified All Utility discounts for the City have been identified All Utility discounts for the City have been identified Connect residents to social services Stacy Hansen 566 individual contacts for services in 0.1 507 individual contacts for services in Q2 534 individual contacts for services in Q3 2018 Quarter 3 Workplan Update Goal 3 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 3 — A Diverse and Regionally Competitive Economy David Cline Priority 5 - Maximize Tukwila's significant economic strength David Cline Planned Capital Funding Peggy McCarthy A financial framework was developed to model funding scenarios and options for the Public Safety Plan. The framework has been discussed with the Finance Committee in relation to assist them with decisions on the Public Safety plan funding, scope and timing. A Council workshop was conducted to deliberate and the Council selected a financing plan and project scope alternative for the Public Safety Plan, Option D-20. The Public Works Shops $20 million bond issue is scheduled for July 31, 2018. The D-20 framework continues to be updated as the Project budget is updated. Changes have been made to break out the debt service and each project from the total and to conform to the 2019, 2020 amounts with the 2019/20 biennial budget. Economic Development Plan Derek Speck Will start later in year. Will start later in year. Will start later in Q4. Lodging Tax Advisory Committee Brandon Miles Holding regular meetings. Planning celebrations for Southcenter 50. Funding marketing events listed below. Southcenter 50 Facebook page is active. LTAC started the public facing Southcenter 50 activities; held additional meetings about brand goals for 2019; and supported the Seawolves Championship Celebration. Seattle Southside Chamber Derek Speck Continued ongoing relationship. Continued ongoing relationship. Continued ongoing relationship. Southcenter Marketing Partnership Brandon Miles 2018 marketing is focused on Southcenter 50. The Southcenter 50 Facebook page is active. Westfield is hosting their main event on 7/31/18. Other events are being planned. Held ribbon cuttings for new bridge, Alliance, and Hotel Interurban. Westfield celebration set for 7/31. Rave Green run set for 9/15 and RenCon for 9/15-9/16 Rave Green run and Ren Con were well attended. Soundside Alliance for Economic Development Brandon Miles Continued participation. Continued participation. Soundside launched a property search web tool. Continued participation. Tukwila Valley South Jack Pace Working to adopt residential standards for TS0 PC recommendation on TSO standards presented to Council Council adopted TSO standards Duwamish Corridor EIS Update Jack Pace Met with Boeing re update On hold for Boeing draft On hold for Boeing draft Central Business District Infrastructure Investments Henry Hash CBD Sanitary Sewer Rehabilitation is ongoing for design and construction in 2018. Sliplining contract has been awarded and is scheduled for Sept 2018. Design of next phase ongoing. Contractor has mobilized started cleaning and preparation for slipling Boeing Access Road over BNRR Bridge Rehabilitation Henry Hash Ongoing, lane closures will shift again in May 2018. Contractor placed concrete in the barrier on the north side of the structure. Contractor is aiming to pave the center lanes before bad weather. Contractor remains on schedule. Contractor completed biglift in September. Project is on schedule Enhanced Business Community Outreach Derek Speck Business outreach is focused on the Public Safety Plan. Will perform outreach as time permits. Multiple city staff began conducting outreach to businesses related to potential new revenues (taxes and fees). Will continue into Q4. 2018 Quarter 3 Workplan Update Goal 4 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goat 4— A High Performing and Effective Organization David Cline Priority 6 - Ensure organizational effectiveness and responsible financial stewardship David Cline Implement Public Safety Plan Rachel Bianchi Property acquisition for all projects; ongoing design of FS 51 and Justice Center; developing strategies to address funding gap Property acquisition ongoing; agreements made with six businesses; funding gap strategy identified and agreed to by Council; ongoing design of FS 51 and the Justice Center. Property acquisition continues for Justice Center an Public Works sites. The City either has ownership or agreements with property owners on the majority of the subject properties. The City has agreements with all affected businesses. The City received Public Use and Necessity on the Justice Center property in September, with no opposition to its request. Both the Justice Center and Fire Station 51 will break ground in Spring of 2019. Enhanced community reporting and online services: P&R Membership and Room Management Software Rick Still Implementation for the PerfectMind software continues. More online accessibility features have been released. Patrons can register for most all programs online and reserve small meeting rooms along with racquetball times. For large rooms, they can look at the availability online but contact staff to reserve. Minor trouble -shooting continues. Staff continues to work through minor challenges and opportunities to optimize the software to streamline efficiencies for both customers and staff. In Q2 we implemented online registration and automatic payments for our summer camp participants. This resulted in 150 automatic payments occurring each week and easing the burden for both patrons and staff. As Staff continue to utilize the software program, they have expanded the automatic payment options to the before and after school programs. GET -IT (Government Electronic Technology Initiative for Tukwila) Christy O'Flaherty Nora Gierloff Russell Betteridge Tukwila Land Use and Building Permit files dating back to 1958 available online in the City's Digital Records Center, keyword searchable with 24/7 access by the public. (over 1.2 million records) Continue annual digitization/inclusion of DCD Development and Land Use Permits to include new record series of high retrieval SEPA records. New collaboration with Public Works to begin migration of high retrieval as -built records into the system. Sign Permits (2000-2010) have been incorporated into the City's Digital Records Center for online access by the staff and public. Additional work related to incorporation of Public Works As- builts is on going. Police records management Bruce Linton, Joseph Todd Only two interfaces remaining (Online Reporting and Justice interface), all other interfaces have been completed. System is fully implemented within the Police Department. Online Reporting went live, The Justice integration is progressing well. Justice integration is still in progress. Went live with Community Crime Map, which automatically syncs with Spillman to keep crime information updated online. Laserfiche Rio Christy O'Flaherty Joseph Todd Development for continued online transparency of City records to the public. Continued build out of Laserfiche as Electronic Content Management system at no additional cost to the City for development of online Public Records Request portal, to include management of the files thru the life -cycle of the record series. JLARC reporting components will also be included. Vendor is using our system in their DEMO to other agencies. Multiple meetings and trainings with Tukwila's vendor have been conducted to advance the work started in Q2. JLARC* required data reporting requirements for Public Records Requests (*Washington State Joint Legislative Audit and Review Committee) Christy O'Flaherty Became effective in 2nd Quarter 2018. Compilation of City-wide data from all departments for 18 metrics assigned by the State was undertaken in our office. Development of tools to standardize data quality across departments was undertaken and culled, with City-wide numbers calculated and submitted by the 7/1/18 deadline. This will be an annual process. The deadline referenced in Q2 was met with an extensive, data driven report on the impacts of the Public Records Act city-wide. Staff training will continue toward ongoing compilation of essential metrics. Fire Jay Wittwer, Joseph Todd Acquired and implementing work force Telestaff the new fire staff scheduling system. 95% completed, should be ready to implement Telestaff software program in Aug 2018. Telestaff software is being used by 100% of the department, still working through small issues. eTraklT Jack Pace, Joseph Todd On site assistance from Superion Continue to work with Superion to resolve issues Continue to work with Square Technologies (formerly Superion) to resolve issues. Conducting workflow analysis to fully understand functionality and intergrate across departments. GIS Joseph Todd Acquired enterprise license agreement , rolled out homeless interaction app for PD CPT, rolled out ArcGIS online to users, integrating GIS with Lucity asset management service. Rolled out collector, ipads for Lucity have been delivered to front line employees, ESRI supported technology Academy by providing 500 education licenses for students. DCD utilizing online environment for transportation walkability study. Connected at least four City of Tukwila applications to our GIS addressing service providing one source for addressing, mapping, and location data for City of Tukwila employees and citizens. Blue Beam lack Pace, Joseph Todd TBD on hold until we complete the upgrade and stabilization of Trakit and e-Trakit Implementation of Blue Beam should occur in August Testing software and hardware with implementation in December Technology infrastructure investments Joseph Todd Deployed all laptops to end users, updating our mobile data and calling plans to First Net for first responders and essential staff, deployed tablets to frontline staff for use with Lucity asset management, setup and implemented express route for move to the cloud, acquired Ruckus backbone switches for replacement of end of life Cisco chas Moved all police and fire vehicles to FirstNet, Have acquired and deploying tablets to fire apparatus as part of the public safety plan Deployed a new email archive system to support public records requests. Modernized network infrastructure aged and out of support hardware. Upgraded all on -premise server operating systems from Windows Server 2003 to a supported version of windows server to reduce security risk. New Kyocera's Multi - Function Printers (MFP) have been deployed throughout the city. Performance measures/budget process Vicky Carlsen Most departments have completed allocating 2017 budget to programs. Departments that have completed 2017 allocation will receive 2018 worksheets in the next week or so. Departments started allocating 2018 budgets to programs. Files were set up to accommodate the 2019-2020 budget allocation to program process. The budget process continues with the Mayor's budget scheduled for presentation to the Council on October lst. Departments have supplied performance measure information for the budget document. This will be an area to further refine with the continued implementation of PBB. Review and update impact fees Peggy McCarthy The fire and park impact fee legislation will be presented to the Finance Committee at the April 17th meeting. The fire and park impact fee legislation was completed and approved by Council in May 2018 without execution of the BERK contract extension. Fees will be considered for increase in October/November. The ordinance allows for automatic increases based on the ENR construciton cost index. Continue to meet financial reserve policy Peggy McCarthy Reserve policy has been met for all funds. Reserve policy has been met for all funds. Compliance with the reserve policy for 2019 and 2020 is addressed through the budget process. Compliance for 2018 is addressed with each quarterly financial report. The 2018 3rd quarter report is scheduled for presentation to the Council in November. Open Government Training Act (OGTA) Christy O'Flaherty Training for elected officials on Open Meetings, Records Retention and the Public Records Act mandated by the Open Government Training Act Coordinated creation of updated videos for each component of the "Act" for on -going training needs of elected officials and new Boards and Commissioners to meet the legal requirements. On going support to staff City-wide and Boards and Commissions liaisons to ensure compoliance with the OGTA. 2018 Quarter 3 Workplan Update Goal 5 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 5 — A Positive Community Identity and Image Economy David Cline Priority 7 - Foster civic pride and an informed community David Cline Night Out Against Crime Bruce Linton No activity in Q1, activity starts in Q2 Notifications sent out - Night Out is set for August 7. Night Out was accomplished on August 7th and was a great success. Community Connectors Mia Navarro Recruitment of new Connectors; ongoing programmatic work Eight current connectors; meeting monthly through a civic academy format Eight current connectors; meeting monthly through a civic academy format. Connectors working on a presentation to Council. TukTV Rachel Bianchi Ongoing Ongoing Ongoing Hazelnut Rachel Bianchi Spring/Summer edition completed No action; next edition to be completed in Fall/Winter No action; next edition to be completed in Fall/Winter Tukwila Reporter Rachel Bianchi Ongoing Ongoing Ongoing Facebook & Twitter Rachel Bianchi Ongoing Ongoing Ongoing Enhanced website Rachel Bianchi Ongoing Ongoing Ongoing E-Hazelnut Rachel Bianchi Ongoing Ongoing Ongoing Park Watch Rick Still Park staff continue to work with community members on issues and opportunities related to neighborhood parks. Ongoing as noted in Q1. Ongoing as noted in Q1. Community calendar Rachel Bianchi Ongoing Ongoing Ongoing City annual report Rachel Bianchi Delivered to Council on time Healthy Tukwila Rick Still P&R staff continue to follow policies and introduce programming developed as part of the PICH Grant and Healthy Tukwila initiative. Ongoing as noted in Q1. Ongoing as noted in Q1. Green Tukwila Rick Still Green Tukwila work parties have been scheduled for 2018. Staff continue to build volunteer base and foster relationships with forest stewards. Ongoing as noted in Q1. Ongoing as noted in Q1. Police Dept. Community Liaison Team Bruce Linton The Community Liaison Officer is training the department on cultural competency. CLO is also working with the IRC, La Raza, Tukwila Schools and other organizations to build bridges to our diverse community. The Community Liaison Team completed training on cultural competency for the department with cooperation from the International Rescue Committee. The Community Liaison Officer (CLO) also conducted a diaper drive for families at Cascade View Elementary. The CLO was also involved in community meetings in various neighborhoods. He remains involved in solutions to issues involving homelessness The Community Liaison Team has been involved in the IRC Summer School, has been assisting the Mosque with traffic Control fofr Eid Celebrations, and continued outrach to community members. The CLO has also continued to address the difficult issue of homelessness in the city. Special events calendar Rick Still Staff is drafting a summer special events calendar for distribution in late May. Calendar was distributed. Completed. SnackPack Program and School District Collaboration Christy O'Flaherty Integration with School District and their partners to provide essential nutrition to students. Staff from our office (Ana Le) has stepped into be the SnackPack Program liaison for the City for donation requests. Staff (Ana Le) is continuing to publicize information to staff regarding program needs and campaigns since the start-up of Ongoing support of block watches Bruce Linton Sent out information for the Community Police Academy in early February, with application forms. First class of community Police Academy held on March 7th. Completed three community engagements (blockwatches) as part of our community engagement strategy during 1st quarter. Attended blockwatch meetings on 4/17/18 at Villages at South Station, on 5/29/18 at Foster Point, a community meeting regarding speeding on S. 148th St. On 6/13/18 and another community meeting at Duwamish Curve on 6/19/18. Many blockwatches hosted Night Out Against Crime events with Officers and City officials in attendance. Sent out the link for online reporting which was well -received by blockwatch members.