Loading...
HomeMy WebLinkAboutReg 2018-10-15 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Provider Monthly ReportOctober 10, 2018 TO: Tukwila City Council FROM; Steve Goldblatt PMQA Consultant RE: Public Safety Plan October update In Ilune, the Council approved the Plan's phasing and financing, based upon the Finance Committee and City staff s five -month exploration of options. Fire Station 51 and the Justice Center have reached significant milestones as they begin their respective construction doc- uments. The Project Executive Team and City partners have had another productive month on all elements of the Plan. FIRE STATIONS Site development Geotechnical exploration will inform site development costs for Fire Station 52. The City owns the property for now -deleted Fire Station 54, and its use or disposition will be a future decision. On September 4, Public Safety expressed support for removal of the existing abandoned home. A hazmat investigation has been completed in prepara- tion for the home's demolition. Lydig is seeking bids for the demolition and leaving the site in a safe condition. A contract for the demolition will come before Council soon. Station 51 construction documents Weinstein AU has begun Station 51's construction documents phase. Design develop- ment pricing was presented 20 August in Public Safety and 27 August in COW, with Council consensus to move forward. Seven Fire Department -preferred alternates will be fully designed and included in bid package documents; Council will decide if/when any or all are adopted. Station 51's revised budget is $13.3 million. • Station 52 schematic design Weinstein AU's schematic design for Station 52 began in August and is progressing. At COW 10 September, Council concurred with Public Safety's 4 September recommenda- tions to (1) carry the administrative tenant improvements as an alternate, and (2) se- lect the Fire Department's preferred drive -through plan, Drive -through Station 52's re- vised budget will now be $19.26 million, up from $18.6 million for the back -in plan. • Station 54 assessment On 18 June, the Council eliminated new Station 54 from the Plan via Option D-20(f). Council has asked for an estimate to make life safety improvements to the existing sta- tion. This work has been initiated. Staff will present three potential options —with rough order of magnitude cost estimates —to Public Safety soon. 133 Stations' budget The project team's Station 51 design development estimate has begun to inform Sta- tion 52's schematic design budget, specifically adjusted to the City Hall site. At this point, the overage has grown for both stations. New Station 54's deletion will lose some economy of scale on design, construction, and dependent costs for Stations 51 and 52. Including Station 54's substantially reduced scope, the stations' overall revised budget is $34 million. • GC/CM pre -construction services Lydig is working with Weinstein. AU on Station 51's construction documents and Sta- tion 52's schematic design. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed. Resolution 1929 on 2 April, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild- ers for the Justice Center —are ramping up efforts with the DBE community. Council can expect an update on their efforts next month. JUSTICE CENTER Property acquisition The City now owns four of nine Justice Center properties and will take control of more in the near future, including the Travelodge that is expected to be transferred to the City 1 November. Depending on due diligence and site access, the Council should ex- pect final pricing and closed transactions for more of the properties. If site acquisition. is extended, permitting, environmental, and construction starts may be delayed. Public Use and Necessity was granted 14 September and not contested by any party. Due to delayed access to parcels in the middle of the site, there remain unknown risks that ha- ven't been fully estimated; additional site contingency funds are included in the overall project budget. Where accessible, the team is moving ahead with surveying and Phase 11 environmental investigation. Construction documents DLR and BNB began design development mid -June. Design development pricing has confirmed the revised schematic design budget of $68.5 million. Design development pricing was presented 1 October in Public Safety and 8 October in COW, with Council consensus to move forward to the construction documents phase. • GC/CM pre -construction services BNB continues to work with the design team on cost estimating, constructability, mate- rial selection, and scheduling. BNB received Public Safety and. Council approval 6 Au- gust to perform early abatement and demolition work on the JC-9 property. Impacted by the now -ended operating engineers' strike, demolition is done. BNB is developing pricing for JC-8 property (Travelodge) early abatement and demolition. This will be presented to Public Safety as soon as it's ready. PMQA update 134 October 10, 2018 page 2 CONSOLIDATED SHOPS • Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shops properties later this year. Site investigations and ne- gotiations are ongoing. King County Superior Court granted the City's request for Pub- lic Use and Necessity. Negotiations are under way regarding access, possession, and price. • Design services A request for proposals went out 25 June for architectural services on a shops master plan and Heiser facilities tenant improvements. Ten proposals were submitted 20 July for shortlisting 23 July. Three interviews with finalists were held 13 August. A contract for S365,000 with the recommended firm, SHKS Architects, was approved by Public Safety 1 October and recommended by majority consensus at COW 8 October. Final Council debate and action is scheduled for 15 October, OTHER RESOURCES Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., testing and inspections. Com- missioning awaits construction. Archeologists arid transportation consultants for envi- ronmental reviews will be procured as needed. A hazmat contract for $64,740 with NOVO for work at the Justice Center and existing Fire Station 54 was approved by Fi- nance Committee 2 October and recommended by majority consensus at COW 8 Octo- ber. Final Council debate and action is scheduled for 15 October. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones, The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 and Justice Center bidding is now expected to begin in January, and construction on both projects next spring. PROGRAM BUDGET Financial plan From 6 February through 5 June, the Finance Committee and staff conducted an inten- sive effort to develop recommendations for full Council discussion re the Plan's signifi- cant financial gap. This effort culminated 5 June in a unanimous Committee recommen- dation of Option D-20(0 that was discussed at the 11 June Council workshop. Council reached consensus for Option D-20(0, approved by a full Council vote 18 June. PMQA update October 10, 2018 page 3 135 Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. PMQA update 136 October 10, 201 Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. page 4