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REG 2018-10-15 COMPLETE AGENDA PACKET
Tukwila City Council Agenda + REGULAR MEETING Allan Ekberg, Mayor Councilmembers: :• Dennis Robertson •: Kathy Hougardy David Cline, City Administrator •: De'Sean Quinn Kate Kruller Verna Seal, Council President Thomas McLeod •: Zak Idan Monday, October 15, 2018; 7:00 PM • Ord #2588 • Res #1944 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION 3. PUBLIC COMMENTS Update on transit issues from King County Metro Capital Division. Diane Carlson, Capital Projects Director. Pg.1 At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information. 4. CONSENT AGENDA a. Approval of Minutes: 10/1/18 (Regular Mtg.) b. Approval of Vouchers c. Approve a grant in the amount of $70,405.84 to include matching funds in the amount of $7,040.58 for the National Criminal History Improvement Program. [Reviewed and forwarded to Consent by the Public Safety Committee on 10/1/18.] d. A resolution authorizing the cancellation of outstanding General Fund claims and payroll checks for 2018. [Reviewed and forwarded to Consent by the Finance Committee on 10/2/18.] Authorize the Mayor to sign an amendment to contract #17-206 with WSDOT (Washington State Department of Transportation) for the Sea-Tac Airport Transportation Demand Management Program Phase 2 in the amount of $43,000. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 10/8/18.] Accept as complete the Interurban Avenue South (So. 143rd St. —Fort Dent Way) Improvement Project (contract #14-067) with Walsh Construction Company II LLC; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $8,917,821.31). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 10/8/18.] Authorize the purchase of Police vehicles in the amount of $268,000 out of 2018 budget savings. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/8/18.] h. A resolution adopting a new Public Works fee schedule and repealing Resolution No. 1896. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/8/18.] An ordinance amending various ordinances as codified in Tukwila Municipal Code Chapter 5.04 to adopt model business license language as directed by the State, repealing Ordinance No. 2425. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/8/18.] g. (continued...) Pg.19 Pg.25 Pg.35 Pg.61 Pg.71 Pg.73 Pg.81 REGULAR MEETING October 15, 2018 Page 2 4. CONSENT AGENDA (cont.) 5. UNFINISHED BUSINESS Authorize the Mayor to sign an agreement for grant funds from the King County Veterans, Seniors and Human Services levy in the amount of $77, 500. [Reviewed and forwarded to Consent by the Community Development and Neighborhoods Committee an 10/9/18.4 Pg.95 a Authorize the Mayor to sign a contract with Novo Laboratory and Consulting Services for hazardous materials services for the Public Safety Plan in the amount of $64,740 (which includes contingency). Y Please refer to 10/8/18 C.O.W. packet b. Authorize the Mayor to sign a contract with SHKS Architects for Public Works architect and engineering services for the Public Safety Plan, in an amount not to exceed $365,000 (which includes contingency). Please refer to 10/8/18 C.O.W. packet. Pg.119 Pg.121 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report and 2018 3rd Quarter Work Plan update d. City Attorney e. Council Analyst - Monthly Report from the Program Management Quality Assurance (PMQA) provider for the Public Safety Plan Pg.123 Pg.133 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800 or TukwilaCitvCierk@TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. Briefing & Collaboration with City of Tukwila October 15, 2018 Diane Carlson Director, Metro Capital Division Bill Bryant, Managing Director Service Development 1 Ul King County METRO 1. Ridership and transit service in Tukwila 2. Community Connections 3. Bus base capacity and expansion King County METRO Metro recognizes Tukwila's strategic goals Metro aims to help the City of Tukwila accomplish its strategic goals of: • A community of inviting neighborhoods and vibrant business districts • A solid foundation for all Tukwila residents • A diverse and regionally competitive economy • A high -performing and effective organization • A positive community identity and image w King County METRO Metro's commitment to partnerships • Metro is seeking partnerships to further our shared mobility goals with multiple benefits, and to enhance Tukwila's existing strengths: Tukwila - designated regional growth center ➢ Consider improvements to transit access, state highway facilities, future bus rapid transit and similar options are key to realizing city goals Tremendous existing assets ➢ Companies such as Boeing and Costco employ thousands of people in Tukwila. Tukwila is home to the global headquarters of BECU, Continental Mills, Odin Brewing Company, Pop Gourmet Foods, Red Dot Corporation, Sabey Corporation, and Seattle Chocolates Cultural assets ➢ Washington's most diverse school district and most languages spoken; and is home to major destinations like the Museum of Flight GEORGETOWN RPDGE Center Burien lormandy Park Bryn 'Mawr -Skyway Tukwila s THCEr�TEP Sea Orilflia Renton Casca E FIiII-ICI L41 King County METRO Opportunities to reduce barriers to transit and mobility • Tukwila is central and Service�t�►�r�?+ connected to the region's 201 transit network • Metro will work with the City to identify opportunities to improve access to transit and to enhance mobility 01 King County METRO 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 Metro's transit ridership in Tukwila Average weekday boardings in Tukwila 2014-2018 2014 Link light rail opens Angle Lake, Capitol Hill, and UW L V 1 J The F Line produced significant ridership growth • Spring 2014: 1,685 (Route 140) • Spring 2015: 2,600 (F Line) • Fall 2017: 5,500 (F Line) Average weekday riders Ul King County METRO Transit service, facilities and investments Existing service • Express bus service: Route 193 • All -day local service: routes 124, 128, 156 • All -day frequent service: F Line, Route 150, A Line • DART (Dial -a -ride transit): Route 906 (between Fairwood, Renton, and Tukwila) Major transit facilities and transfer hubs • Tukwila Sounder Station — Route 154 and F Line • Tukwila International Boulevard Station — served by A Line, F Line, routes 128 and 124 • Southcenter Transit Center — Major hub and connection point Recent Metro investments • F Line (launched June 2014) • Night OWL trips added to Route 124 in 2017 • Priority 3 service growth investments on Route 150 and F Line King County METRO 00 • Metro's Community Connections program brings alternative transportation options to areas of King County that lack the density or land uses to support traditional bus service. Phase 1: Needs Assessment Goal: Understand and identify transportation needs and gaps, Process: Solicit feedback from community key stakeholders via surveys, media, and Stakeholder Working Group. Phase 2: Concept Preference Analysis Goal: Develop and refine alternative service solution concepts. Process: Develop solution concepts with Stakeholder Working Group using survey analysis. Solicit community feedback via surveys etc. Phase 3: Report Back Goal: Communicate results to community stakeholders and decision makers. Process: Convene final Stakeholder Working Group meeting, update project webpage, public meetings/ council presentations, etc. Tukwila Community Connections Boundary 8 King County METRO Community Connections partnership • Joint Metro/Tukwila project to address local transportation needs • Stakeholders Working Group: 14 Tukwila residents and stakeholders • Key outputs: • Establish key transportation needs based on data from the transportation needs assessment survey • Review transportation solutions proposed by Metro staff to address these issues • Determine which solutions to implement based on data from the solution concepts survey co King County METRO Forthcoming improvements to Metro bus route 50 (mid 019) $2.6 million invested for speed and reliability improvements and passenger facilities 6 bus stop enhancement in Tukwila • New shelters with enhanced rider amenities ✓ NB West Andover Parkway at Strander ✓ NB West Andover Parkway at Corporate ✓ SB West Andover Parkway at Corporate ✓ NB West Andover Parkway at Midland ✓ EB S 180th Street at Andover Park W. ✓ SB West Valley Hwy at Todd 4 operational improvements in Tukwila • Two pedestrian crossing improvements • Two channelization improvements to improve bus speeds r King County METRO Metro Connects envisions more transit service connections More service = More buses = More base capacity 70% more service by 2040 "J625 more buses by 2040 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 METRO CONNECTS Service Growth 201.E-2040 28 70% 2016 2025 2040 Service Hours —% Growth 80% 70% 60% 50% 40% 30% 20% 10% 0% King County METRO SHORELINE BOTHELL WOODINVILLE A ♦ Metro's bus bases Existing four campuses: • North • East • Central • South Base capacity expansion is key for service expansion in all areas: • Five major projects • Two at South Base • First Green Base plan in King County (electric bus) • New skills/jobs cultivated locally • Synergy with learning institutions • Construction revenue capture for Tukwila • Multiple objectives 0' LAKE FOREST PARK SEATTLE TUKWILA • 520 KIRKLAND MERCER ISLAND oft REDMOND BELLEVUE k NEWCASTLE RENTQN King County METRO Metro's South Bus Base is key to our future 9 Training Facility South Annex Base Planning, design, and constructor of a 250-275 bus transit base on the South Annex Site 2. Interim Base at South Campus cD Tukwila Extension Site (former Group Health site Demolition and paving of Group Health office building and construction of facilities to support interim base needs Interim Base Annex 3. Parking Garage Upgrades Tukwila Extension Site Retrofit parking garage for Metro use South Base Campus improvement projects 1 La King County METRO Building for stable and efficient operations Buses and Capacity 2200 2100 2000 1900 1800 1700 1600 1500 1400 1300 1200 Efficient Operations New Capacity Constrained Operations Unstable Capacity • Fleet Plan 0 Metro CONNECTS Five projects will increase base capacity by 650: 0 Central Optimizatioluce Congestion +60 0 0 0 0 Interim Base +125 Central Expansion +90 South Annex Base +250** South King County Base +250 101 r21 aui • • Constrained Operations Efficient Operations 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 *Net add is 125 when Interim Base of 125 is taken out of service. I Dips in chart represent State of Good Repair activities which reduce capacity. L41 King County METRO Electrification by 2040 • Transforming our fleet to all -electric buses by 2040 • South Campus is a key first step in electrification • Metro is slated to open by 2021 an interim base to serve 125 battery electric buses — the largest project of its kind in North America 01 La King County METRO Metro + Tukwila collaboration opportunities ✓Metro service planning in Tukwila ✓ Potential for improved connections to the community center, Boeing and other major employers, and transit centers and light rail ✓ Working together to connect new South Base to the community, including jobs and economic growth Ul King County METRO Discussion/Q & A For more information, please contact: Base Expansion Transit Service Jeff Arbuckle Bill Bryant 206-263-0820 206-477-6456 jarbuckle@kingcounty.gov bill.bryant@kingcounty.gov King County METRO 18 COUNCIL AGENDA SYNOPSIS Ireidialr ------ Meeting Dace Prepared by Mayor's review Cwurcil review 10/15/18 LR ITEM No. 4.C. ITEM INFORMATION STAFF SPONSOR: LEON RICHARDSON ORIGINAL AGENDA DAM: 10/15/18 At;I,INr.1 I'1'I:MTI'1'1..1: Approval of National Criminal History Improvement Grant (NCHIP) C.1 i E Goity IIII Discussion �� Motion Date 10/15/18 • Resolution ❑ Ordinance Mtg Date ❑ liid Award Aftg Date ❑ Public Hearing Mfg Date ❑ Other Mtg Date AN Date Aftg Altg Date SP(Atit )1t ❑Council ❑Mayor ❑HR DCD ❑Finance ❑Pq R ®Police ❑PW ❑Court • fire ❑ TS SPoNsoi.'S Through the National Criminal History Improvement Program (NCHIP), B]S provides direct SnI,1IARV awards and technical assistance to states and localities to improve the quality, timeliness, and immediate accessibility of criminal history records and related information. Complete records require that data from all components of the criminal justice system be integrated and linked. NCHIP assists to establish the integrated infrastructure that meets the needs of all components. Rl :1'i I AvI •:D BY 0 C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ® Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/1/2018 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPc)Ns R/Au COMMrrr1:E • uN. Police Department Unanimous Approval; Forward to Regular Meeting Consent Agenda COST IMPACT 1 FUND SOURCE 1.\1'I:\!)i i l RI : R T QUiRI.17 AMOUNT BUDGETED APPROPRIATION REQUIRED $70,405.84 $ $ Fund Source: SALARIES AND BENEFITS Comments: This will be reimbursed actual city contribution is $7,040 58. MTG. DATE RECORD OF COUNCIL ACTION 10/15/18 MTG. DATE ATTACHMENTS 10/15/18 Informational Memorandum dated 9/24/18 Minutes from the Public Safety Committee meeting of 10/1/18 19 20 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Bruce Linton, Chief of Police BY: Leon Richardson, Senior Manager CC: Mayor Ekberg DATE: 24 September 2018 SUBJECT: Disposition Research Specialist (Grant funded position) ISSUE There are multiple records that need t❑ be updated due to processing errors which are resulting in Criminal History not reflecting accurately for some people. BACKGROUND Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is having issues placing the Tukwila case number in their system when booking people. This causes criminal history checks to not always show complete information. We have identified a significant amount of records that need to be researched and corrected. We were awarded this grant in 2016 and 2017 and we have seen a significant impact directly correlated t❑ the work of this position. As of 24 September 2018, we have received verbal confirmation that we have been awarded this grant and anticipate we will receive official notification mid -October. We are asking for approval for the Mayor to sign the grant once it arrives. The reason for this is due t❑ the grant cycle aligning with the federal fiscal year running October to October and us wanting to maximize the grant. ANALYSIS To stay current with incoming workload and maintain current level of service the Tukwila Police Records Unit needs to keep ❑ne temporary FTE who will be assigned to research and correct SCORE booking information. FINANCIAL IMPACT The Tukwila Police Department is being considered for the awarding of a grant in the amount of $70,405.84 with a 10% match of $7,040.58. Federal Reimbursement (90%) $63,365.26. This reimbursement is at the discretion of the agency in that it can be Monthly, Quarterly or one lump sum at the end of the FY. RECOMMENDATION The Council is being asked to forward this item to the October 15 Regular Meeting Consent agenda. 21 22 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes October 1, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, James Booth, Vicky Carlsen, Leon Richardson, Eric Dreyer, Bruce Linton, Jay Wittwer, Henry Hash, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Goldblatt, Public Safety Plan Program Management Quality Assurance Consultant; Erica Loynd, DLR Group CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Grant Acceptance: National Criminal History Improvement *Staff is seeking Council approval of a grant acceptance agreement with the Washington State Patrol to accept grant funding in the amount of $70,405.84 for continuation of the Disposition Research Specialist position. This position corrects errors caused by incompatibilities with the SCORE facility record system, and the funding requires a 10% match of $7,040.58. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Justice Center Design Development Staff is seeking Council approval to proceed with the "Construction Documents" phase of the Justice Center project. The Design Development phase is now complete and the budget has been crosschecked and reconciled at the $68.5 million dollar budget previously approved by Council. Ms. Loynd, the lead architect on the project, reviewed the final design drawings with the Committee. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. C. Contract: Public Works Architect and Engineering Services for Public Safety Plan Staff is seeking Council approval of a contract with SHKS Architects in an amount not to exceed $365,000 for the design and programming of the Public Works facilities in the Public Safety Plan. The total amount includes a $65,000 contingency, so the contract itself is not to exceed $299,997. Programming and Master Planning is needed to identify current and future space needs and match functionality to existing spaces. Mr. Goldblatt stated that it is important for the Master Plan to be in place before moving forward. The Public Works project is different than a fire station or justice center because it is combining facilities as well as using existing buildings. The City needs more information in order to move forward. 23 24 COUNCIL AGENDA SYNOPSIS Initials Meeting Dale Prepared b1 :lfa or'r mm .iew Council review 10/15/18 VC 15-- t....vi ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: VICKY CARLSEN ORIGINAI. AGENDA DATE: 10/15/18 _wu.ND.1 ITE ITITLE Resolution authorizing the cancellation of abandoned or unclaimed property for 2018 reporting. C.1T EGORY ❑ Discussion Altg Date 1 Motion Date ® Resolution Altg Date 10/15/18 ❑ Ordinance dltg Date ❑ Bid Award Mlg Date ❑ Public Rearin,g Mtq Date ❑ Other Mtg Date At SPONSOR ❑Count/ ❑Mayor ❑HR ❑DCD i1 Finance Fire ❑TS ❑Pe7R ❑Police ❑PIF ❑Court SPc )NsOR'S The resolution authorized the cancellation of abandoned funds (unclaimed property). SuMM.1RY Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. Rl?VIEWED BY • C.O.W. Mtg. ❑ CDN Comm ❑ Arts Comm. ® Finance ❑ Parks Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: QUINN ❑ Trans &Infrastructure DATE: 10/2/2018 COMMIT 1.E RECOMMENDATIONS: SPONsoR/ADMIN. Commiyil{I'• Finance Unanimous Approval; Forward to Consent on 10/15/2018 COST IMPACT / FUND SOURCE EYPIsND1'1'L'Rl: REQL11R1:17 AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/15/18 Informational Memorandum dated 10/2/2018 (Updated dollar amount after 10/2 Fin) Resolution in final form with attachment 2018 Unclaimed Property Summary Detail Report Minutes from the Finance Committee meeting 10/2/2018 OR L., 26 City of Tukwila Allan Ekberg, Mayor TO: INFORMATIONAL MEMORANDUM Mayor Ekberg Finance & Safety Committee FROM: Vicky Carlsen, Deputy Finance Director BY: Cindy Wilkins — Fiscal Specialist DATE: October 2, 2018 SUBJECT: 2018 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section (Updated after 10/2 Finance Com. Meeting) ISSUE Annual write-off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2018 unclaimed property report year, reporting of abandoned or unclaimed property totals $5,227.73 $5,155.23 comprised of General Fund Accounts, payable Claims checks, Payroll checks and Court checks. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and/or cannot be located in order to claim their property. One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund in the courtroom prior to the start of the trial. Checks are no longer being issued for reimbursement. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider these items on the Consent Agenda at the October 15, 2018 Regular Council Meeting. ATTACHMENTS - Proposed Draft Resolution (Attachment updated with updated dollar amountafter 1072 Finance Com.) - 2018 Unclaimed Property Summary Detail Report. 27 28 1DR AFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2018, requires a one year dormancy period for outstanding claims and payroll checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2017; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund and payroll checks as detailed on Attachment A, the 2018 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney Attachment A: 2018 Unclaimed Property Summary Detail Report (07/0112016 — 06/30/2017) W:1Word ProcessinglResolutionslCancellaLion of outstanding claims and checks 9-19-18 CW:bjs Page 1 of 1 29 30 2018 Unclaimed Property, Reporting Period 07/01/2016 - 06/3012017 ATTACHMENT A 1 Accounts Payable I Due Diligence Letter 6/28/2018 Check Number Check Date Vendor #/Vendor Name 'Description Lic Refund Account Number Check Total Amount ;Amount 67.001 67.00 Status 372534 07/18/16 017311 ART OF SHAVING --Titus 000.257.000 No response 372569 07/18/16 017316 ROBIN MUKHERJEE Day Camp Refund 000.347.600.01.00 _ 000.07.57100.41.01 --_ 2 160.001 150.00 504.001504.00 6/28/2018 6/28/2018 No response 372733 08/01/16 '013945 LOREN SHOICHI TEMKIN Piano Lessons Refund 7/2/18 returned in mail, return to sender 372735 08/01/16 017372 ARANZA TORRES-SILVA !3rd Place Art Show Award 000.03.573.200.49.00 50.00 50.00 6/28/2018 No response 372854 08/15/16 017381 AMAIRANI URIBE iWitness Fee 000.09.512.500.49.04 12.27 24.54 6/28/2018 No response 372854 08/15/16 071381 AMAIRANI URIBE IWitness Fee 000.09.512.500.49.04 12.27. 6/28/2018 372972 09/06/16 1017440 MARVIN HERRERA IWitness Fee 000.09.512.500.49.04 26.631 26.63 6/28/2018 No response 373194 373337 10/03116 10124/16 017485 BAC TRAM lUtility J002813 CAVE JOHNSON O/P 12252 46th Ave S 640.237.000 20,09 20.09 6/28/2018 Na response Travel Johnson 000.07.571.205.43.00 5.281 5.28 6/28/2018 No response 373611 12/05/16 017610 ANGELA DANIELS Witness Fee 000.09.512.500.49.04 24.521_ 24.52 22.64 6/28/2018 6/28/2018 No response No response 373645 12/05/16 017611 JONALYN MAREHAM Wetness Fee 000.09.512.5Q0.49.04 22.641 373646 12/05/16 017607 CONTERA MASON IWitness Fee 000.09.512.500.49.04 15.45j 15.45 6/28/2018 6/28/2018 7/3/18 returned in mail, return to sender 373654 12/05/16 017367 GIANG NGUYEN !Perm Mtr Refund D16-0135 401.245,1001401.379.002.00.00 52.061 52.06 No response 374087 02/06/17 011120 SOLOMON B. BERHANE Interpreter Fee 1/25 000.09.512.500.41.03 80.001 80.00 6/28/2018 No response 374196 02/21/17 017739 LWAN GHEBRISLASIE IWitness Fee 12/25 000.09,512.500.49.04 11.461 11.46 6/28/2018 No response 374205 02/21/17 017737 LINDSEY JOHNNY IWitness Fee 12/25 000.09.512.500.49.04 11.821 11.82 6/28/2018 No response 374242 02/21/17 017735 GONZAO SANCHEZ IWitness Fee 12/25 000.09.512.500.49.04 11.501 11.50 6/28/2018 No response 374366 03/20/17 1017804 TULA BISWA Witness Fee 2/22 000.09.512.500.49,04 _ _ 12.141 12.14 6/28/2018 No response 374562 04/17/17 1017861 MABEL ARIAS ARGUELLO IWitness Fee 3/29 000.09.512.500.49.04 25.781 25.78 6/28/2018 No response 374570 04/17/17 017863 LANESHA BROOKS I Witness Fee 3/29 000.09.512.500.49.04 I 90.25 90.25 6/28/2018 7/6/18 returned in mail, return to sender 374611_1 374611 04/17/17 013579 PING LAU !Interpreter Fee 4/3 Interpreter Fee 4/3 000.09.512.500.41.03 110.00 220.00 110.00 6/28/2018 6/28/2018 No response No response 1 04/17/17 013579 PING LAU 000.09.512.500.41.03 374650 04/17/17 017676 RYAN VANCIL IHearing Examiner Pro Tem 000.08.558.600.49.53 33.80 33.80 6/28/2018 No response No response 374715 05/01/17 013579 PING LAU Interpreter Fee 4/12 000.09.512.500.41.03 110.00 110.00 6/28/2018 374789 374796 05/15/17 017930 LEO CASTILLO/Seattle Mental Health Witness Fee 4/26 000.09.512.500.49.04 10.11 10.11 6/28/2018 7/9118 returned in mail, return to sender 05/15/17 017927 ANTOINE DANIEL .Witness Fee 4/26 000.09.512.500.49.04 11.39 11.39 6/28/2018 No response 374807 374820 05/15/17 05/15/17 1917928 DELANE HOLLSTEIN I Witness Fee 4/26 000.09,512.500.49.04 18.24 18,24 6/28/2018 No response 1017934 AUDRA KOKE :Ad Ath League Refund 000.347.600.08.00 17.00 17.00 6/28/2018 No response 374822 05/15/17 013579 PING LAU Interpreter Fee 4/26 000.09.512.500.41.03 110.00 210.00 6/28/2018 No response 374822 05/15/17 __ 4013679 PING LAU interpreter Fee 4/27 000.09.512.500.41.00 100.00 374825 374915 05/15/17 017925 CHRISTIAN MARQUEZ-DIAZ Witness Fee 4/26 000.09.512.500.49.04 14.60j 100.00 14.60 6/28/2018 6/28/2018 No response 05/22/17 017946 TRAN PHO Utility 0/P SM#00-4000-0511 640.237.000 100.00 No response 374990 06/05/17 1013579 PING LAU Interpreter Fee 5/15 000.09.512.500.41.03 110.00! 220.00 612612018 No response 374990 06/05/17 1013579 PING LAU Interpreter Fee 5/24 000.09.512.500.41.03 110.001 6/28/2018 No response 374992 06/05/17 018016 CEDRICK LIESAM Witness Fee 5/24 000.09.512.500.49.04 12.78! 12.78 6/28/2018 7/9/18 returned in mail, return to sender 375000 06/05/17 017958 OBOULIO MONTEPEQUE MORALES Witness Fee 5/24 000.09.512.500.49.04 15.67j 15.67 6/28/2018 7/9/18 returned in mail, return to sender 375006 06/05/17 018017 MICHEL PEDERSEN Witness Fee 5/24 000.09.512.500.49.04 26.59! 26.59 6/28/2018 No response 375074 06/19/17 010112 FIRST AMERICAN TITLE INSURANCE !Utility ❑/P NCS-844994-WA1 400.111.100 349.05i 349.05 6/28/2018 No response 375099 06/19/17 1013579 PING LAU Interpreter Fee 4/27 000.03,612.500.41.00 100,00! 100.00 6/28/2018 No response 375111 06/19/17 [018034 NW BEST CPR Damage Deposit Refund 000.239.105 200.00i 200.00 6/28/2018 9/7/18 returned in mail, return to sender Total Checks: 2,874.39 1 2,874.39 I 1 W IV Paryoll Check Number Check Date Vendor 0/Vendor Name Description Account Number Check (Total Amount Amount Status 532929 01/20/17 Monson, Ryan PAYROLL 52.50 533091 03/20/17 (MILLER, KYLE (PAYROLL 26.64; 533130 04/05/17 (MILLER, KYLE PAYROLL 26.64 533167 04/20/17 MILLER, KYLE (PAYROLL 90.06. 533073 03/03/17 TUKWILA CHILDREN'S FOUNDATION PAYROLL DEDUCTION 10.00 Total Checks: 205.84; Court I Check Number Check Date Vendor #Nendor Name Description Account Number Check 1Total Amount ,Amount Status 12/22/14 UME.ADI, LICHENNA IFUN1ANYA BAIL REFUND CR0065012 2,000.00 11/10/15 UNKNOWN VEHICLE VIOLATOR UNCL MONEY IN0057474 47.00 10/28/15 TALI, AMINO AHMED MISC TRUST IN0059360 12.00; 03/25/16 TAYLOR, ERIN DIANE (OVER PAYMENT 6Z0402641 16.00: Total Checks: 2,075.00 UNCLAIMED PROPERTY: TOTAL 5,155.23 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes 0ctober2, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Rachel Bianchi, Vicky Carlsen, Cindy Wilkins, Wynetta Bivens, Gail Labanara, Bruce Linton, Leon Richardson, Laurel Humphrey Guest: Ethan Bernau, Shiels Obletz Johnsen CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Contract: Hazardous Material Abatement for Public Safety Plan Staff is seeking Council approval of a contract with NOVO Laboratory & Consulting Services Inc. in the amount of $64,740 to provide Regulated Building Materials (Hazmat) services for the Justice Center and existing Fire Station 54. These services allow the project to identify and dispose of potentially hazardous materials in the existing building, which is needed before demolishing buildings on the Justice Center site and to better understand the realities of rehabilitating Fire Station 54. Fees associated with the Justice Center are $47,855, and the allowance for Station 54 is $11,000. Councilmember Kruller stated she supported the costs associated with the Justice Center, but not with Fire Station 54 as she does not want any money spent on it. Councilmembers Quinn and Robertson expressed support for both to be included in the scope of work since the Council will be presented with cost options associated with rehabilitating Station 54. DIVIDED RECOMMENDATION WITH QUINN AND ROBERSTON IN FAVOR, KRULLER OPPOSED. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. Resolution: Cancelling Abandoned or Unclaimed Property Staff is seeking Council approval of the annual resolution that would declare the cancellation of abandoned or unclaimed property that is owed to individuals or business owners in time for reporting to the Washington State Department of Revenue Unclaimed Property Section by November 1, 2018. This year's report includes the cancellation of outstanding General Fund claims in the total amount of $5,227.73. Since the resolution was prepared for Committee, two checks have been claimed, so staff will prepare an amendment prior to final adoption. UNANIMOUS APPROVAL PENDING AMENDMENT. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. 33 34 COUNCIL AGENDA SYNOPSIS --Initials - Meeting Data Prepared ly Mayor'.r review Com&iI review 10/15/18 AT C1,r ITEM INFORMATION ITEM No. 4.E. STAFF SPONSOR: KATIE WENDEL ORIGINAI. AGENDA DATE: 10/15/18 .-1GP,ND.\ Irl•:m 'rum WSDOT Commute Trip Innovation Grant 2017-2019 Phase 2 C.t'n:G0RY ❑ Discussion Aits Date ® Motion Mfg Date 10/15/18 ❑ Resolution Mlg Date ❑ Ordinance Mtg Date ❑ Bid Award Meg Date ❑ Public Hearin, Mfg Date ❑ Other AIlg Date SPONSOR Council ❑Mayor ❑RR II DCD ❑Finance ❑Fire ITS ❑P&R ❑Police DPW ❑Court SPONSOR'S Acceptance of Washington State Department of Transportation (WSDOT) grant funding to SUMMARY continue implementation of a non-traditional Commute Trip Reduction (CTR) program to reduce regional congestion and improve air quality in Tukwila and south King County. The Council is being asked to consider and approve the Contract Amendment. Rf•:vII:lr'1:1) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: MCLEOD 111 Public Safety Comm. Trans &Infrastructure ❑ Planning Comm. DATE: 10/8/18 RECOMMENDATIONS: SPoNSOR/ADMiN. Comma Department of Community Development 1'I'[::1: Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 1\I'I.NDI 1'vRI: RELLIIRR1•:17 AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $43,000 $ Fund Source: GRANT Comments: No impact to the general fund (no match required) MTG. DATE RECORD OF COUNCIL ACTION 10/15/18 MTG. DATE ATTACHMENTS 10/15/18 Informational Memorandum dated 10/5/ 18 A. WSDOT Grant Amendment — GCB2886-01 B. WSDOT Grant Contract — GCB2886 CTIG Contract 2017-2019 C. WSDOT CTIG Phase II City of Tukwila Award Letter Minutes from the Transportation and Infrastructure Com. of 10/8/18 IS 36 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: FROM: Jack Pace, DCD Director BY: Transportation & infrastructure Committee Katie Wendel, Lead Transportation Outreach Coordinator Alison Turner, Transportation Outreach Coordinator CC: Mayor Ekberg DATE: 10/5/2018 SUBJECT: WSDOT Commute Trip Innovation Grant 2017-2019 Phase 2 ISSUE Washington State Department of Transportation (WSDOT) funding to continue implementation of a non-traditional Commute Trip Reduction (CTR) program to reduce regional congestion and improve air quality in Tukwila and south King County, BACKGROUND The City of Tukwila was previously awarded funding by WSDOT in 2017/18 for an expansion of Transportation Demand Management (TDM) programs beyond traditional Commute Trip Reduction (CTR)-affected sites into new markets for trip reduction. The project has regional impact by encouraging employees at SeaTac Airport to reduce drive -alone trips, thereby decreasing congestion in Tukwila and surrounding communities, improving air quality in the SeaTac Airport travel -shed (1-5, 1-405, SR 518, SR 99), and reducing the demand for parking at nearby park -and -ride stations, including Tukwila International Boulevard Station. The implementation includes use of a new ridesharing/trip-logging platform and a monthly rewards program with the goal of engaging more employees in commute challenges. DISCUSSION WSDOT awarded the City of Tukwila an additional $43,000 to implement Phase 2 of the project. FINANCIAL IMPACT There is no impact to the general fund. The funding leverages other TDM Program grants, allowing for more robust implementation and contributes to sustaining the program's expanded staff capacity. RECOMMENDATION The Council is being asked to accept the WSDOT grant amendment for the TDM Program in the amount of $43,000 and consider this item on the Consent Agenda at the October 15, 2018 Regular Meeting. ATTACHMENTS Attachment A: WSDOT Grant Amendment — GCB2886-01 Attachment B: WSDOT Grant Contract — GCB2886 CTIG Contract 2017-2019 Attachment C: WSDOT CTIG Phase II City of Tukwila Award Letter 37 38 17-206 Contract Approval 11 /20/17 Transportation Demand Management Pilot Program Agreement Washington State Department of Transportation 310 Maple Park Avenue SE PO Box 47387 Olympia, WA 98504-7387 Contact Person: Keith Cotton 360-970-1796 Contractor City of Tukwila 6300 Southcenter Blvd Suite 100 Tukwila, WA 98188 Contact Person: Valerie Lonneman 206-433-7140 Project Cost: State Funds Match Funds Total Project Cost 5107,000 $ 75,400 $182,400 Federal ID #: 91-6001519 Scope of Project: As set forth in Exhibit 1, Project Scope of Work. Term of Project: October 1, 2017 through June 30, 2019 UPIN: PTTD823 Agreement Number: GC132886 This AGREEMENT is entered into by the Washington State Department of Transportation, hereinafter referred to as "WSDOT' and the Contractor identified above, hereinafter referred to as "CONTRACTOR", and/or individually referred to as the "PARTY" and collectively referred to as the "PARTIES." WHEREAS, RCW 70.94.521 through RCW 70.94.555 establishes the state's leadership role, and the requirements and parameters to reduce traffic congestion, fuel use, and air pollution through commute trip reduction programs, including transportation demand management programs for growth and transportation efficiency centers ("GTEC") in Washington State; and WHEREAS, RCW 47.06.050 requires that when planning capacity and operational improvements, the State's first priority is to assess strategies to enhance the operational efficiency of the existing system, and states that strategies to enhance the operational efficiencies include, but are not limited to, access management, transportation system management, and demand management ("Strategies"); and WHEREAS, RCW 47.01.078 directs the State to develop strategics to reduce the per capita vehicle miles traveled, to consider efficiency tools including commute trip reduction and other demand management tools, and to promote the integration of multimodal planning in support of the transportation system policy goals described in RCW 47.04.280; and WHEREAS, the Legislature has directed the State to increase the integration of public transportation and the highway system, to facilitate coordination of transit services and planning, and to maximize opportunities to use public transportation to improve the efficiency of transportation corridors (RCW 47.01.330); and WHEREAS, RCW 47.80.010 encourages the State and local jurisdictions to identify opportunities for cooperation to achieve statewide and local transportation goals; and WHEREAS, the State of Washington in its Sessions Laws of 2017, Chapter 313 Section 220 (7), authorizes funding for Public Transportation to provide solely for a voluntary pilot program to expand public -private partnership Commute Trip Reduction (CTR) incentives to make measureable reductions in off-peak, weekend, and non -work trips through the multi -modal transportation account as identified in the budget through its 2017-2019 biennial appropriations to WSDOT; WHEREAS, the Legislature has directed the State to create a pilot grant program to expand public -private partnership trip reduction incentives, snake measurable reductions in off-peak, weekend and non -work GCB2886 Page 1 of 16 S 64- ,2 D r-r cc,L.S. 39 vehicle trips on Interstate 90, 1-5 and/or I-405 corridors, and test potential improvements to the state's CTR Program; WHEREAS the WSDOT Public Transportation Division is responsible for administering funds an behalf of the Washington State Legislature; and NOW, THEREFORE, in consideration of terms, conditions, performances and mutual covenants herein set forth and the attached Exhibit 1, "Project Scope of Work," and Exhibit 2, "Project Progress Reports," Exhibit 3, "Legislative Progress Report", Exhibit 4, "Final Progress Report", Exhibit 5, "Invoice Voucher Template", and Exhibit 6, "WSDOT's Guidance for Transportation Demand Management Incentives", IT IS MUTUALLY AGREED AS FOLLOWS: Section 1 Purpose of Agreement A. The purpose of this AGREEMENT is for WSDOT to provide funding to the CONTRACTOR to be used solely for a voluntary pilot program to expand public -private partnership Commute Trip Reduction incentives to make measureable reductions in off-peak, weekend, and non -work trips, hereinafter known as the "Project." The Project must focus on travel markets using the 1-90,1-5, or 1-405 corridors. B. If this AGREEMENT is used as match for any other related projects with federal funds, in addition to the requirements of Sections 1 through 22 of this AGREEMENT, the CONTRACTOR must assume full responsibility for complying with all federal rules and regulations consistent with the requirements imposed by use of the federal funds on any such related projeci(s), including but not Iimited to Title 23 of the U.S. Code, Highways, as applicable, the regulations issued pursuant thereto, 2 CFR Part 200, and 2 CFR Part 1201. The CONTRACTOR must also assume full responsibility for compliance with Federal Highway Administration's (FHWA) Required Contract Provisions Federal -Aid Construction Contracts, FHWA 1273, which may be found here, https://www.#hwa.dot.gov/programadmin/contracts/1273/1273.pdf , and any amendments thereto; and/or the Federal Transit Administration Master Agreement 23, which may be found here, linos://www.(railsil.dot-i?rsv/sitesifta.dol.EUv/files/FTA%20ivtaster%2OAareemem%20FY2017%20 %2010- 1-20 I n pdf, and any amendments thereto. Section 2 Scope of Work The CONTRACTOR agrees to perform all designated tasks of the Project under this AGREEMENT as described in Exhibit ], "Project Scope of Work," attached hereto and by this reference is incorporated into this AGREEMENT. Section 3 Term of Project The CONTRACTOR shall commence, perform and complete the Project within the time defined in the caption space header above titled "Term of Project" of this AGREEMENT regardless of the date of execution of this AGREEMENT, unless terminated as provided herein. The caption space header above entitled' "Term of Project" and aII caption space headers above are by this reference incorporated into this AGREEMENT as if fully set forth herein. Section 4 Project Costs and Match Requirement A. The total reimbursable cost to accomplish the Project Scope of Work shall not exceed the "State Funds" detailed in the caption space header above titled "Project Costs." The CONTRACTOR agrees to expend eligible "State Funds" together with any "Match Funds" identified above in the caption space header "Project Costs," in an amount sufficient to complete the Project as detailed in Exhibit 1, "Project Scope of Work." If at any time the CONTRACTOR becomes aware that the cost that it expects to incur in the performance of this AGREEMENT will differ from the amount indicated in the caption space header above titled, "Project Costs", the CONTRACTOR shall notify WSDOT in writing within three (3) business days of making that determination. B. Local Match Requirement. The CONTRACTOR is required to ensure that a ten percent match of funds for the Project as identified in the caption space header titled, "Project Costs," is provided in the Match Funds. Any reduction in match will result in a proportional reduction in grant funds. Match -eligible expenditures include transportation operating costs, capital costs, labor, incentives, subsidies, marketing, materials production and distribution costs. Any incentives provided with state funds must be in compliance with WSDOT's Guidance for Transportation Demand Management Incentives, as set forth in Exhibit 6. GCB2886 Page 2 of 16 40 Section 5 Reimbursement and Payment A. Payment will be made with State Funds by WSDOT on a reimbursable basis for actual costs and expenditures incurred, while performing eligible direct and related indirect Project work during the Project period. Payment is subject to the submission to and approval by WSDOT of properly prepared invoices that substantiate the costs and expenses submitted by CONTRACTOR for reimbursement. Failure to send in progress reports and financial information as regt#ired in Section 7 — Progress Reports may delay payment. The CONTRACTOR must submit an invoice using either State of Washington Form A-19 (Invoice Voucher), a copy of which is attached hereto as Exhibit 5 and by this reference incorporated into this AGREEMENT or a format approved by WSDOT. Such invoices may be submitted no more than once per month and no less than once per year, during the course of this AGREEMENT. If approved by WSDOT, said invoices shall be paid by WSDOT within thirty (30) days of receipt of the invoice. B. State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall submit an invoice for completed work in the same state fiscal period, as defined in RCW 43.88, starting on July I and ending on June 30 the following year within the timefrarne set forth in the caption space header of this AGREEMENT entitled "Term of Project" during which the work was performed. Reimbursement requests must be received by July 15 of each state fiscal period. If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR shall provide an estimate of the charges to be billed so WSDOT may accrue the expenditures in the proper fiscal period. Any subsequent reimbursement request submitted will be limited to the amount accrued as set forth in this section. Any payment request received after the tirneframe prescribed above will not be eligible for reimbursement. Section 6 Project Records The CONTRACTOR agrees to establish and maintain for the Project, either a separate set of accounts or, accounts within the framework of an established accounting system in order to sufficiently and properly reflect all eligible direct and related indirect Project costs incurred in the performance of this AGREEMENT. Such accounts are referred to herein collectively as the "Project Account." All costs claimed against the Project Account must be supported by properly executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in sufficient detail the nature and propriety of the costs claimed. Section 7 Progress Reports As part of Exhibit I, the "Project Scope of Work," the CONTRACTOR shall develop and submit a Performance Measurement Plan to WSDOT for review and approval. The plan must describe a method to measure and report the number of vehicle trips reduced, vehicle miles traveled reduced, cost per vehicle trip reduced and cost per vehicle mile traveled reduced. The CONTRACTOR shall submit three different progress reports to WSDOT so that WSDOT may adequately and accurately assess the progress made under the terms of this AGREEMENT. First, the CONTRACTOR must report on the project's progress and performance, including its baseline performance, in the Project Progress Report to WSDOT, as set forth in Exhibit 2, submit to WSDOT by Apri130, 20I8. Second, the CONTRACTOR must report on the project's progress and performance in the Legislative Progress Report, as set forth in Exhibit 3, submit to WSDOT September 14, 2018. Last, the CONTRACTOR shall submit the Final Progress Report, as set forth in Exhibit 4, by June 1, 2019. Section 8 Audits, inspections, and Records Retention WSDOT, the State Auditor, and any of their representatives, shall have full access to and the right to examine, during normal business hours and as often as they deem necessary, all of the CONTRACTOR's records with respect to all or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and other matters covered by this AGREEMENT. In order to facilitate any audits and inspections, the CONTRACTOR shall retain all documents, papers, accounting records, and other materials pertaining to this AGREEMENT for six (6) years from the date of completion of the Project or the Project final payment date. However, in case of audit or litigation extending past that six (6) years period, then the CONTRACTOR must retain all records until the audit or litigation is completed. The CONTRACTOR shall be responsible to assure that the CONTRACTOR and any subcontractors of CONTRACTOR comply with the provisions of this section and provide, WSDOT, the State Auditor, and any of their representatives, access to such records within the scope of this AGREEMENT. GCB2886 Page 3 of l6 41 Section 9 Agreement Modifications A. Either PARTY may request changes to this AGREEMENT, including changes in the Scope of Work. Such changes that are mutually agreed upon shall be incorporated as written amendments to this AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by authorized representatives of the PARTIES hereto. B. If an increase or reduction in State Funds is appropriated for this Project, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT, providing for an appropriate change in the Scope of Project and/or the Project Cost in order to reflect any such increase in funding. C. Provided, however, that changes to the Project title, federal ID number, UPIN the contact person of either PARTY, will not require a written amendment, but will be approved and documented by WSDOT through an administrative revision. WSDOT shall notify the CONTRACTOR of the revision in writing. Section 10 Recapture Provision in the event that the CONTRACTOR fails to expend State Funds in accordance with state law and/or the provisions of this AGREEMENT, WSDOT reserves the right to recapture State Funds in an amount equivalent to the extent of noncompliance. The CONTRACTOR agrees to repay such State Funds under this recapture provision within thirty (30) days of demand. Section 11 Disputes A. If the PARTIES cannot resolve by mutual agreement, a dispute arising from the performance of this AGREEMENT the CONTRACTOR may submit a written detailed description of the dispute to the WSDOT Public Transportation Division's Statewide Transportation Demand Management Programs Manager or the WSDOT Public Transportation Statewide Transportation Demand Management Programs Manager's designee who will issue a written decision within ten calendar (10) days of receipt of the written description of the dispute. This decision shall be final and conclusive unless within ten calendar (10) days from the date of CONTRACTOR's receipt of WSDOT's written decision, the CONTRACTOR mails or otherwise furnishes a written appeal to the Director of the Public Transportation Division or the Director's designee. In connection with any such appeal the CONTRACTOR shall be afforded an opportunity to offer material in support of its position. The CONTRACTOR's appeal shall be decided in writing within thirty (30) days of receipt of the appeal by the Director of the Public Transportation Division or the Director's designee. The decision shall be binding upon the CONTRACTOR and the CONTRACTOR shall abide by the decision. B. Performance During Dispute. Unless otherwise directed by WSDOT, the CONTRACTOR shall continue performance under this AGREEMENT while matters in dispute are being resolved. Section 12 Termination A. Termination for Convenience. Either PARTY may terminate this AGREEMENT for convenience and without cause upon thirty (30) days written notice to the other PARTY. The PARTIES may terminate this AGREEMENT for convenience for reasons including, but not limited to, the following: I . The requisite funding becomes unavailable through failure of appropriation or otherwise; 2. WSDOT determines, in its sole discretion, that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds; 3. The CONTRACTOR is prevented from proceeding with the Project as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense; or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources' 4. The CONTRACTOR is prevented from proceeding with the Project by reason of a temporary preliminary, special, or permanent restraining order or injunction of acourt of competent jurisdiction where the issuance of such order or injunction is primarily caused by the acts or omissions of persons or agencies other than the CONTRACTOR; or 5. The State Government determines that the purposes of the statute authorizing the Project would not be adequately served by the continuation of financial assistance for the Project; 6. In the case of termination for convenience under subsections A.l -5 above, WSDOT shall reimburse the CONTRACTOR for all costs payable under this AGREEMENT that the CONTRACTOR properly incurred prior to termination. The CONTRACTOR shall promptly submit its claim for reimbursement to WSDOT. If the CONTRACTOR has any property in its possession belonging to GCB28S6 Page 4 of 16 42 WSDOT, the CONTRACTOR will account for the same, and dispose of it in the manner WSDOT directs. B. Termination for Default. Either PARTY may terminate this AGREEMENT for default at any time by written notice to the other PARTY, if that PARTY materially breaches or fails to perform any of the requirements of this AGREEMENT, Pursuant thereto, WSDOT may terminate this AGREEMENT for reasons including, but not limited to, if the CONTRACTOR: a) Takes any action pertaining to this AGREEMENT without the approval of WSDOT, which under the procedures of this AGREEMENT would have required the approval of WSDOT; b) Fails to make reasonable progress on the Project or other violation of this AGREEMENT that endangers substantial performance of the Project; or c) Fails to perform in the manner called for in this AGREEMENT or fails, to comply with, or is in violation of, any material provision of this AGREEMENT. If it is later determined by WSDOT that the CONTRACTOR had an excusable reason for not performing, such as events which are not the fault of or are beyond the control of the CONTRACTOR, such as a strike, fire or flood, WSDOT may: (a) allow the CONTRACTOR to continue work after setting up a new delivery of performance schedule, or (b) treat the termination as a termination for convenience. C. WSDOT, in its sole discretion may, in the case of a termination for breach or default, allow the CONTRACTOR ten (10) business days, or such longer period as determined by WSDOT, in which to cure the defect. In such cast, the notice of termination will state the time period in which cure is permitted and other appropriate conditions. If the CONTRACTOR fails to remedy to WSDOT's satisfaction the breach or default within the timeframe and under the conditions set forth in the notice of termination, WSDOT shall have the right to terminate this AGREEMENT without any further obligation to CONTRACTOR. Any such termination for default shall not in any way operate to preclude WSDOT from also pursuing all available remedies against CONTRACTOR and its sureties for said breach or default. D. in the event that WSDOT elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this AGREEMENT, such waiver by WSDOT shall not limit WSDOT's remedies for any succeeding breach of that or daily other term, covenant, or condition of this AGREEMENT. Section 13 Forbearance by WSDOT Not a Waiver Any forbearance by WSDOT in exercising any right or remedy hereunder, or otherwise afforded by applicable law, shall not be a waiver of or preclude the exercise of any such right or remedy. Section 14 Waiver In no event shall any WSDOT payment of grant funds to the CONTRACTOR constitute or be construed as a waiver by WSDOT of any CONTRACTOR breach, or default, and shall in no way impair or prejudice any right or remedy available to WSDOT with respect to any breach or default. In no event shall acceptance of any WSDOT payment of grant funds by the CONTRACTOR constitute or be construed as a waiver by CONTRACTOR of any WSDOT breach, or default which shall in no way impair or prejudice any right or remedy available to CONTRACTOR with respect to any breach ar default. Section 15 WSDOT Advice The CONTRACTOR bears complete responsibility for the administration and success of the work as it is defined in this AGREEMENT and any amendments thereto. Although the CONTRACTOR may seek the advice of WSDOT, the offering of WSDOT advice shall not modify the CONTRACTOR's rights and obligations under this AGREEMENT and WSDOT shall not be held liable for any advice offered to the CONTRACTOR. Section 16 Limitation of Liability and indemnification A. The CONTRACTOR shall indemnify and hold harmless WSDOT, its agents, employees, and officers and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs (hereinafter referred to collectively as "claims"), of whatsoever kind or nature brought against WSDOT arising out of, in connection with or incident to this AGREEMENT andfor the CONTRACTOR's performance or failure to perform any aspect of this AGREEMENT. This indemnity provision applies to all claims against WSDOT, its agents, emp]oyees and officers arising out of, in connection with or incident to the acts or omissions of the CONTRACTOR, its agents, employees and officers. Provided, however, that nothing herein shall require the CONTRACTOR to indemnify and hold GCB2886 Page 5 of 16 43 harmless or defend the WSDOT, its agents, employees or officers to the extent that claims are caused by the acts or omissions of the WSDOT, its agents, employees or officers. The indemnification and hold harmless provision shall survive termination of this AGREEMENT. B. The CONTRACTOR shall be deemed an independent contractor for ail purposes, and the employees of the CONTRACTOR or its subcontractors and the employees thereof, shall not in any manner be deemed to be the employees of WSDOT. C. The CONTRACTOR specifically assumes potential liability for actions brought by CONTRACTOR's employees and/or subcontractors and solely for the purposes of this indemnification and defense, the CONTRACTOR specifically waives any immunity under the State Industrial Insurance Law, Title 51 Revised Code of Washington. D. In the event either the CONTRACTOR or WSDOT incurs attorney's fees, costs or other legal expenses to enforce the provisions of this section of this AGREEMENT against the other PARTY, all such fees, costs and expenses shall be recoverable by the prevailing PARTY. Section 17 Governing Law, Venue, and Process This AGREEMENT shall be construed and enforced in accordance with, and the validity and performance thereof shall be governed by the laws of the State of Washington. In the event that either PARTY deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree that any such action shall be initiated in the Superior Court of the State of Washington situated in Thurston County. Section 18 Compliance with Laws and Regulations The CONTRACTOR agrees to abide by all applicable State laws and regulations, including, but not limited to those concerning employment, equal opportunity employment, nondiscrimination assurances, Project record keeping necessary to evidence AGREEMENT compliance, and retention of all such records. The CONTRACTOR will adhere to all of the nondiscrimination provisions in Chapter 49.60 RCW. The CONTRACTOR will also comply with the Americans with Disabilities Act of 1990 (ADA), Public Law 101-336, including any amendments thereto which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment public accommodations, state and local government services and telecommunication. Section 19 Severability If any covenant or provision of this AGREEMENT shall be adjudged void, such adjudication shall not affect the validity or obligation of performance of any other covenant or provision, or part thereof, that in itself is valid if such remainder conforms to the terms and requirements of applicable Iaw and the intent of this AGREEMENT. No controversy concerning any covenant or provision shall delay the performance of any other covenant or provision except as herein allowed. Section 20 Counterparts This AGREEMENT may be executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONTRACTOR does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements and their supporting materials contained and/or mentioned in such executed counterpart, and does hereby accept State Funds and agrees to all of the terms and conditions thereof Section 21 Execution This AGREEMENT is executed by the Director of the Public Transportation Division, State of Washington, Department of Transportation, or the Director's designee, not as an individual incurring personal obligation and liability, but solely by, for, and on behalf of the State of Washington, Department of Transportation, in his/her capacity as Director of the Public Transportation Division. Section 22 Binding Agreement The undersigned acknowledges that they are authorized to execute the AGREEMENT and bind their respective agency(ies) and/or entity(ies) to the obligations set forth herein. GCB2886 Page 6 of 16 44 IN W I rNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year last signed below. WASHINGTON STATE CONTRACTO DEPARTMENT OF TRANSPORTATION ThL�1Q riat� f'tg'erbe� Director Public Transportation Division Authorized epresentati mal. or Title /A. tIcan Print Narne ce comae — i , o ,.7 Date Date G0B2886 Page 7 of 16 45 EXHIBIT 1 Project Scope of Work 1. Scope of Work A. Project Work Plan The CONTRACTOR agrees to submit to WSDOT a project work plan when the CONTRACTOR submits its first invoice. The project work plan will include the following elements: 1. The work plan shall identify the deliverables, schedule, strategies, performance measures and the budget specific to strategies associated with this AGREEMENT These plans may include, but are not limited to, recruiting new employer worlcsites, collecting travel behavior information, providing incentives, performing promotion and marketing, providing ride -matching services, and other transportation demand management services. 2. The project work plan shall include a performance measurement plan that will describe the project's methods and schedule for baseline and progress information, including the number of vehicle trips reduced, vehicle pules traveled reduced, cost per vehicle trip reduced and cost per vehicle mite traveled reduced. 3. The project work plan budget shall identify how the CONTRACTOR will use the state funds provided in this AGREEMENT for each task. The work plan shall also provide an estimate of the other financial resources not provided in this AGREEMENT that will be used to complete each task. 4. The project work plan must be approved in writing by the WSDOT Project Manager, and shall be incorporated as a written amendment to the AGREEMENT. The project work plan may be amended based on mutual written agreement between the WSDOT Project Manager and the CONTRACTOR and shall be incorporated as a written amendment to this AGREEMENT. B. Work to be Performed The CONTRACTOR agrees to implement a transportation demand management program based on the approved project work plan. C. Use of State Funds for Incentives The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in accordance with incentives guidance that WSDOT shall provide to the CONTRACTOR. D. Progress Reports and Invoices The CONTRACTOR agrees to submit to WSDOT progress reports, as specified by WSDOT in Section 7 -- Progress Reports of the AGREEMENT, in Exhibits 2 and 3, "Project Progress Report" and "Legislative Progress Report," and as integrated with the deliverables identified in the project work plan, along with all invoices in accordance with Section 5 — Reimbursement and Payment of the AGREEMENT. All invoices shall be complete and accurately reflect actual State funded expenditures. Only those activities identified in the CONTRACTOR'S approved work plan will be reimbursed by WSDOT. E. Final Progress Report The CONTRACTOR agrees to submit to WSDOT a final progress report, a template of which is attached hereto as Exhibit 4, "Final Project Progress Report," The final progress report shaII provide an estimate of any other financial resources not provided in this AGREEMENT that were used to complete each task and shall provide a list of the funds provided in this AGREEMENT that were disbursed by the CONTRACTOR to its eligible contracting partner(s). GCB2886 Page 8 of 16 46 Washing ion Slat° ❑apnrlment of TranspOrialion Organization Flame: Agreement Plumber: EXHIBIT 2 Project Progress Report PUBLIC TRANSPORTATION DIVISION Transportation Demand Management Pilot Program Project Progress Report Date: PROJECT PROGRESS i. ..e•r Laii�zra�iea:fr rcr. plar.:� FIe a e_r.'e_r d€fiv=r=_ti-here. =. cr plate a :tides Flux =r-ar a.::ivitez here. 3. Flarneacdvitier. Flea Ve _rter attivit Idertif, :he perfcrrr.ance meat re, milemile= ary taaalirelrfcrna:lr, Fleaae er!er StZi•Vit-2 here. S. Describe :!`a :haller.ge5'r Ci. h3v e. Flea ;a _rrcer a:pi=_raticr. here. E. Fleas.e prcwifiethe a tirratad a%perdin, rea fcr:hiaprciectperiv9. Reese ;rtari,plarmicr Fare. GC82886 Page 9 of 16 47 OTHER Use to z3:E beicprev/de 3r'r 3adi:ICraI ir-i .r:. b ?et yy3V •: t d7 Ike :i;f.sre atcut the Frciec. FI ? a er7er •rI=r,:f:.r here. PROJECT /MANAGER CIRTSF ICAT ION (Complervn of the section teltiies that She above irrjarm uric n s true and accurate to She best cf yourkm:Wedge.) Project Me nager: Tl e: Name of Person Completing Form: One: Contact Number: Err sil 3 cc•p; cf -ra F-r:sre_3 rep:r: •:,id =_r:v aLpportfrgdc-curare FTrReF_r�r7•.:a�c..:ra.,:y r7 :: gait .. C_..t•n, GC132886 Page 10 of 16 48 asEls Washington state ,j Department of Transportation Organization ilame: Agreement plumber. EXHIBIT 3 Legislative Progress Report PUBLIC TRANSPORTATION DIVISION Transportation Demand Management Pilot Program Legislative Progress Report Datel PROECr PROGRESS 1. aid ,-ct a:i:ie.e ;ic.:rprclect gcaL Fla.meer:er a'Flar3ricr Fora. -. ;aquirad Perfcur r.: i Irfmrrraticr: ` si-ic[e trips :ahislerril_ ":r•: ale r��=eo: C•__. [_r i i:le rrilzz :r•,=_le; rsd c z r Y r: s TiC I=JLCe7: 3. C ther perfcrrrgr.:e irfsrr3:K-r you v c.lp li::e tC sFare-• FI_as==sar:er irfcr^-adcr hers. CLrrert Fr.;wi :r•c' ad" ievec re3 L12 le berafit cr. the I-33, I-5 cr „r,5 :crnytr? FI532ear'er 3•FI3ratier hers. 5. the effe.::iverecf each cf r.e trategiesr.aed it rY is project Fla3;=_=_rear a Plana:ier ^=re- E. Cearlke :he L.: e cf ircertirea aro their s?fec;iver..e:sir. reaticirg trig_ard : el i:le MilersTravalled. Flea=ear:erso.Flar--=tier GCB2886 Page 11 of 16 49 aejcribe tact tf :he pertr:er it zre pr:je:t ar•d their ctr:ribuii:rI. FI Earter =_•FI3ra'i:r re. r3 ':: hac did •rcti learn frdr- d e prcec:? .": h3t i.ctld yc, ,hareti•.id :char __: r:ur.iti ? Flea_a er:sr svplars.ic r 3.':.auId vcu charge the 7adidcr:31 CTr prparar" Cased =r :Fia prcje: ==utcc•.me? If =P, hen"., FI=a_eer..=r eRKlar3".iCr hero, l . hat r ere vcir r'ajdr chagar gea: FI _=e. rter e: pler.3ticr f,ere. 11. "C hat s•.c•uF3 have mace 7 e project rrtc,re :ce3sft 1? FIa3== ar:er s,plaraticr Fare, 12. Expel. dituresta date, including partner -arch. Organization Total disbursed this agreement Purpose of tfisbursal Tstal with r_erert: 5 PROJECT MP1NAGER CfrRT'1FICATON (a dmpfet ,n c fhrs section certifies that the th ve informations true and accurate to the best of yaurknowledge.) Project Manager: Title: Name of Person Completing Form: Date: Cantaariumber: Email a =cr.pEct J' pr_gr_= r=_p:rt :;(i BPI _L:GF'crdrg cca car :c FTSR'or d cc Keith.4:st:co,tcttor GCB2886 Page 12 of 16 50 AMOR W� Washington Stow - Department of Tr nn$pori titian Drganttation Nome: Agreement Number: EXHIBIT 4 Final Progress Report PUBLIC TRANSPORTATION DIVISION Transportation Demand Managent Pilot Program Final Progress Report Date: _. ArV r;Mtle. :Yar-;ea Elr_e. a legislative repay'? Flease- ?rt=_r hart; Z. FecLlreo Ferfsrrrarce Irf:r^'3:rr: •i 3 h l:fa ulps fast :a-1 ': ar i d. r-t1=_ ;r3r 31e: reo.'. red: �iry-ahicI J1a±r_ra�=laa raa�:ex ywaip=fti�:Iiia lips L:ed: Iri dal C rr:r: 3. Cescrit;e'h2 =ff ^iverperfor-ar:e •reaa:re•.rert 4Gt: ^^3,:e ar.y:h3r.ges it T.eft;ture= Fl•_:a ar:_r a•rianad tr 1-er3 L.'.ghat aid ycu learn fr T th1; Crcjett='..'h.iit •v::Itl yCL ar'are nal, steer Flamm art.r a,Fler;?icr rere S. V:CtJId ycL 73rve:ret r3 ti 3r:ri; Fragrw.r.! f3C, Fitir= Fl=_ farsti:nrare ha[*tre -ewe .n }Crl'allengmt— Flease er:er e�Clar-atirr ref= ..:'.'7'at havA maya LrBAr=ie:t Tt;re Fla eZe _r:ar pl3r51cr. rxr; GCB2886 Page 13 of 16 51 e. F:r ?a:Y. cf r? nr9tnI, crc;ect rrs Fl3r, yemrihe r_tJ .•p x:e7 _ac`+`_, rrF ec her qCL ^-?: ; I+se:t:co:rex, any r.I-. cr w1^4 ro. Strategy Esperced Duice mas Performance Mea;ores Outcomes Met? Nhy or to by nazi r 1 I I 3 If r.r.r :rgariza=icr fir•3rctai rescr-r:este, nea3ra;e fear Leo_ic nnFieeravn::f•e erove,aa it •rer.r pr_, a[: r;r. pier. f:r OW agreer':er-, plea3e roe X'e irfcemet cr Celli•.. Source of Iocelfunds IEstimaced funds spent ills aereementIHow the frnds were used Tr:al Ftr.WI 5 1i. M v:.<r=rgerrza:rx aI LFe] ary 3:a:e peC ec: furl;; sd-er crganizeirrr3 ,L-irrpferrert72 3::ivIG eS ir. y_ur 3drrrriW3tire woriptar f:r •}Is 3area^'•?>~, cle33e li3t to t-31a:-•cvr: 7I J Lraaa'-cr :ha eisr.ri6-^ Lela•. Urg niaarjon Total disbursed this aereemmt Purs,as a of dlsbursef I 1 T.r3I Ci3tur,sr-irt: 5 PROJECT fy5 P c5EIi aRruACATMO N ; Ctrm fleriorr cf dissection certifies din he thole vn ii rmeanducmeme who &si ¢ Yew Project Ma age T tle >iarde of Person Cam pl et rig Form Oats Costa ct f•l umbcri E:rail eccp,.0 _f*.Ye corn plated firs[ Farr-areper: r.l:h sr.; zup perting dacl.r errs PIDPa=cra.Fwac:.saa.;:::rd f.aicY v:tt.r., :_xcrkr_a1•:;yG:-r a.p• v- GCB2886 Page 14 of 16 52 _ Washington Stmts. 1171 etop.tttnons of Trartsportmi.on EXHIBIT 5 Invoice Voucher Template INVOICE VOUCHER Erail 3 scan of the signed crisinul aith supporti-tg docsn eats if required to PICA nvcices456rsdot..ca.gov 3roct Cc to the 151igrrt Carrn LAI iry Liaison Subject: 0 10:IlC0TIli1a' :,,,,.. -: - L...........7T :, F.E. -,?.:.:±-.1, •.?'EtICL-1 S C5KT/Fcr.....Te. *.a. :i ..?:',.. - C. ai. S.'7,..,:.' )f.--"...:a V ay..-... :E.IB S.,:, Z:i•-•::::: "i::sr arr: 7,,::.?,.:'Es ': -,v:t.at •t7:..r.F".t.ee 0'.7.1; Ci ..:"E":-.7 :9 :-- 3.-T.E.Eo' 21-r:1,-. s-vlat a , ;1:::. -..:"V•i: E.-.7. i,ES."....;?i :E.i. 1.... ....ES" :••Z-.4E: a '.." :-: : Inn -1;0" 7' :':i. :rC: ',1;t:"E 1 : 7.•;- le.: :,..i ..i. :-.D - .= .., :--...-- L-7.:.-7f = •:2 e:•:-..-: n LD—.•.r. "7 . 3 7-,T! INSTRUCTIONS DATE TO VENDOR OR CLAIMANT: Show complete detail for each item below. DESCRIPTION CURRENT CXPENDITURES To tai Billed Thi s Period 10.00 AGREEMEur PROGRAM DESCRIPTION EILLING PERIOD IIIVOiC E IIUMEI ER 2017.19 T DM I rnpIementation 0 FCR C ND/ ACCOUNTING CLASSIFIC -NOE 4UMEER k VIII aP SuE OE: ORG 1,RWEER 14E7 .i0U2iT ./OUCHERs GCB2886 BON Page 15 of 16 53 EXHIBIT 6 WSDOT's Guidance for Transportation Demand Management Incentives WSDOT recognizes that government must always carefu]Iy steward public money and trust. This guidance establishes standards for contractor use of WSDOT administered funds to promote non - single occupancy vehicle modes of travel. Grantees/contractors that receive WSDOT administered funds are required to follow this guidance. I. Any incentives or rewards purchased with WSDOT administered funds must be consistent with these standards. incentive or reward expenses inconsistent with these standards will not be reimbursed. 2. TDM program funded incentives and rewards: • Must be earned before they are received, except for programs that provide financial subsidies for efficient trips (subsidized bus passes, carpool parking discounts, etc.) • Must directly relate to future non -single occupancy vehicle commute/trips and costs. For example, bus pass and vanpool discounts for future trips, money for employers that purchase efficient commute infrastructure Like a new bicycle rack, carpool/vanpool parking signs, etc. • May not include incentives like VISA gift cards; general retail gift cards like Starbucks or Target or sweepstakes prizes like trips, fine dining or electronics. Cash incentives are never permissible, If your organization provides these types of rewards and incentives using non-WSDOT program funds or donations, you may propose the use of state -provided funds for project administration and marketing. If using donation or other -sourced funds for such incentives, the state should not be identified on promotional or outreach materials. 3. Communicate the personal and lasting benefits people receive when they choose alternatives to driving alone. In promotional materials, highlight the personal benefits that everyone receives. If you choose to emphasize incentives or prizes, that message should complement rather than substitute for messaging about the more important and universal benefits. Personal benefit examples include: you will improve your health, reduce your stress, save time, save money, help protect air and water quality, reduce greenhouse gas emissions, save enough money on parking to buy three lattes, receive a free or reduced -price transit pass, or park in vanpool space close to the front door. This incentive guidance is effective with the 2017-2019 contracts. WSDOT wants to hear from our grantees/contractors about past practices and incentive ideas that would effectively promote travel mode behavior change. The guidance could be updated based upon feedback. Effective date: July 2017. GCB2886 Page 16 of 16 54 The FIRST AMENDMENT to AGREEMENT GCB2886 entered into between the Washington State Department of Transportation (hereinafter referred to as "WSDOT"), and City of Tukwila (hereinafter referred to as "CONTRACTOR"), and/or individually referred to as the "PARTY" and collectively referred to as the "PARTIES," RECITALS WHEREAS, both PARTIES agree to amend AGREEMENT GCB2886 to add $43,000 for Sea - Tao Airport Transportation Demand Management Program (TDM) Phase 2; NOW THEREFORE, the following AMENDMENTS are hereby incorporated into AGREEMENT GCB2886: AGREEMENT 1. Amend Caption heading Project Cost' on the first page of the AGREEMENT to read as follows: State Funds Match Funds Total Project Cost 2. A copy of this AMENDMENT to the AGREEMENT shall be attached to and made a part of the original AGREEMENT. Any references to the "AGREEMENT" shall mean "AGREEMENT as amended." 3. All other terms and conditions of the original AGREEMENT not hereby amended shall remain in full force and effect. This document may be simultaneously executed in several counterparts, each of which shall be deemed original having identical legal effect. IN WITNESS WHEREOF, the PARTIES hereto have executed this AMENDMENT the day and year last written below. WASHINGTON STATE CONTRACTOR DEPARTMENT OF TRANSPORTATION By: By: Brian Lagerberg, Director Authorized Representative Public Transportation Division Title: Print Name: Date: Date: Page 1 of 1 GCB2886-01 55 56 Washington State Department of Transportation May 1, 2018 Valerie Lonneman, TOM Coordinator City of Tukwila 6300 Southcenter Blvd, Suite 100 Tukwila, WA 98188 Subject: 2017-2019 Commute Trip Innovation Grant Dear Ms. Lonneman: Transportation Building 310 Maple Park Avenue S,E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov WSDOT is pleased to announce a second 2017-2019 Commute Trip Innovation Grant award. Approved by the Legislature, this biennium's awards will support three innovative projects. The information below reflects the funding awarded for your project submitted in August 2017. PROJECT AWARDED 9/22/17 Sea-Tac Airport Transportation Demand Management Program (TDM) Phase 1 $107,000 NEW AWARD Sea-Tac Airport Transportation Demand Management Program (TDM) Phase 2 $43,000 Your primary contact and project manager for this award throughout the life of the grant is Monica Ghosh who can be reached at 360-810-0131 or Ghoshmo@wsdot.wa.gov. Monica will contact you soon to assist with development of your project's phase 2 scope, schedule and budget, and the next steps for amending your contract. Congratulations! If you need assistance, please contact Monica. We look forward to finalizing your grant agreement and funding your expanded project so that you can provide valuable services in your community. Sincerely, Don Chartock, Grants and Community Partnerships Manager Public Transportation Division cc: Keith Cotton, WSDOT Nicole Patrick, WSDOT Monica Ghosh, WSDOT Maggie Lubov, City of Tukwila Katie Wendel, City of Tukwila 57 58 Transportation & Infrastructure Committee Minutes October 8, 2018 design process. Councilmember Quinn stated that if the grant is unsuccessful, identifying funding will be part of the budget process. UNANIMOUS DIRECTION TO MOVE FORWARD WITH DESIGN. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. B. Construction Management Contract: Andover Park East Water and Sewer Replacement Staff briefed the Committee on a contract with AECOM Technical Services for construction management support to close the Andover Park East (APE) Water and Sewer Replacement Project. The contract was mistakenly placed on this agenda, as at $18,349.65 it is under the Mayor's signing authority and does not need Council approval. Under the terms of the contract, AECOM will close out the remaining paperwork and prepare the project files for potential audit. DISCUSSION ONLY. C. Contract Completion: Interurban Avenue South (South 143rd Street to Fort Dent Way) Staff is seeking Council approval to accept completion of the Interurban Avenue South project and release the payment and performance bond subject to standard claim and lien release procedures. The project was physically completed on June 16, 2016 but involved several months of dispute negotiations prior to reaching a final settlement. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. D. Grant Acceptance: WSDOT Commute Trip Innovation *Staff is seeking Council approval to accept an additional $43,000 from WSDOT to continue implementation of a non-traditional Commute Trip Reduction program to reduce regional congestion and improve air quality in Tukwila and South King County. The implementation includes a new ridesharing/trip logging platform and a monthly rewards program to engage more employees in commute challenges. There is no impact to the general fund. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. E. 2019 Annual Overlay and Repair Project As previously requested by the Committee, staff provided an overview on the selection process used to develop the Annual Overlay and Repair project list. Each year road segments are identified for possible inclusion, using a pavement management system to rate the condition of the pavement. These scores are then factored along with preliminary cost and other factors to develop a long list which is then used to develop more refined cost estimates. When the design work is at 50% the final list is created, and locations not selected generally make it through the following year. The program is budgeted at $1.4 million per year. DISCUSSION ONLY. F. Solid Waste Collection Contract The City's solid waste contract with Waste Management will expire October 31, 2019, and the City has two options for extension: negotiate and extend for up to two years or up to four years. Waste Management representatives will make a presentation to the Committee at its October 22, 2018 meeting. Chair McLeod noted that the current contract includes a very reasonable residential rate. DISCUSSION ONLY. 59 60 COUNCIL AGENDA SYNOPSIS Initials Meeting Dale Prepared by 11 fayor'r review Council review 10/15/18 HH C,O ITEM No. 4.F. ITEM INFORMATION ST.\ Fir SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 10/15/18 AC;[:NDA ITENITriii: Interurban Ave S Project Completion and Acceptance C.\'I'! :[; ky • Dircussion / / Motion Date 10/15/18 ❑ Resolution A1rg Date ❑ Ordinance Alig Date ❑ Bid Award Aftg Date ❑ Publac Hearing Mtg Date ❑ Other Mtg Date Aug Date Meg SPoNSoR . Council ❑Mayor i♦ I IR ■ DCD •Finan'e ❑ Fire ❑TS .P&R . Police EPIV ❑Court SPoNSOR's The contract with Walsh Construction is complete for the Interurban Avenue South Project. SIFMM.\RY This project included street and drainage improvements on Interurban Ave 5 between Fort Dent Way and South 143rd Street. Construction began July 21, 2014 and was physically completed on June 16, 2016. Change orders and the settlement totaled $1,320,087.92. Council is being asked to accept and finalize the contract with Walsh Construction for $8,917,921.31. REVIEWE1D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Arts Comm. . Finance Comm. Comm. CHAIR: THOMAS . Public Safety Comm. ►� Trans &Infrastructure ❑ Parks COMMITTEE ❑ Planning Comm. MCLEOD DATE: 10/08/18 RECOMMENDATIONS: SPC rtiSDR/ \I CON' Min] »ir . Public Works Department :I•: Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXI'1:ND1'I'UiU: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $8,917,921.31 $8,737,508.39 $ Fund Source: 104 ARTERIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/15/18 MTG. DATE ATTACHMENTS 10/15/18 Informational Memorandum dated 10/05/18 Notice of Completion Contract #14-067 Final Contractor Voucher Certificate Minutes from the Transportation and Infrastructure Committee 10/08/18 61 62 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Michael Ronda, Construction Project Manager CC: Mayor Ekberg DATE: October 5, 2018 SUBJECT: Interurban Ave S (S 143rd St to Fort Dent Way) Project No. 90310402, Contract No. 14-067 Contract Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of the payment and performance bond. BACKGROUND The Notice to Proceed for Contract Number 14-067 with Walsh Construction Co. LLC was issued on July 21, 2014. This construction project was the final phase of improvements to the Interurban Ave S corridor between S 143rd St and 1-405. The improvements provided new roadway features, including a retaining wall system at the river bend near Fort Dent, and a new storm drainage system, including a large underground detention vault. DISCUSSION The construction project was physically completed on June 16, 2016 however the project was followed by several months of dispute negotiations before a final settlement was reached. The settlement agreement included a final payment of $1,425,000 and a time extension of 141.5 calendar days which was approved by Council in December 4, 2017. Since then staff has been waiting for all administrative obligations and payment verification items to come through before accepting the work as complete. FINANCIAL IMPACT The original construction budget (including contingency) for the Interurban Roadway Project was $8,737,508.39. Upon final settlement, the cost was $8,917,921.31. The additional funding was secured through reimbursement from a Transportation Improvement Board grant, traffic impact fees and cost savings from the 2017 Overlay & Repair Project. The final project expenditures are as follows: Expenses Original Construction Contract Amount $7,597,833.39 Additional Change Order Costs 1,320,087.92 Total Contract Amount $8,917,921.31 RECOMMENDATION Council is being asked to formally accept the Interurban Ave S project and authorize the release of the payment and performance bond subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the October 15, 2017 Regular Council Meeting. Attachment: Notice of Completion, Contract #14-067 Final Contractor Voucher Certificate WIN Eng1PROJECTSA- RW A RS Projects4[nterurban Ave S (96310402)1Conswe6onV1.400 - PraiectTrackingi- DRAFT59nro Memo - IU Roadway Closeaut 100518.docx 63 64 ❑ Original D Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: August 1, 2018 Contractor's USX Number: 603 050 702 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila WA 98188 UBI Number: 602286020 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the con; !Mon of contract or project describer! below Project Name Interurban Ave S (S 143rd St - Fort Dent Wy) 90310402 Contract Number 14-067 Job Order Contracting ❑ Yes WINO Description of Work Done/Include Jobsite Address(es) Construct full roadway improvements to Interurban Avenue South from South 143rd Street to Fort Dent Way. Included sidewalks, pavement restoration, drainage and lighting. Federally funded transportation project? g Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name Walsh Construction Co II LLC E-mail Address emeifert a©walshgroup.com Affidavit ID* 758714 Contractor Address 929 W Adams St, Chicago IL 60607 Te ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond [f Contract/Payment bond (valid for federally funded transportation projects) Name: Travelers Casualty and Surety of America Bond Number: 106080531 Date Contract Awarded May5,2014 Date Work Commenced July 21,2014 Date Work Completed June 16,2016 Date Work Accepted Were Subcontractors used on this project? If so, please complete Addendum A. ( Yes • No Affidavit lD" - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate 9.5 (If various rates apply, please send a breakdown) Sales Tax Amount 7,496,650.20 $ 1,321,808.33 $ 0.00 $ 8,818,458.53 $ 99462.78 Liquidated Damages $ 0.00 Amount Disbursed $ 8,917,921.31 Amount Retained $ 0.00 TOTAL $ 8.917 921.31 • �— c•K, NOTE: These two totals mast be egrra! Comments: TOTAL $ 8,917,921.31 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber@tukwilawa.gov Department of Revenue Public Works Section O360]704-5650 PWC@dor.wa.go 0 Washingron State Pe mnent of REV 3 10020e (10126115) f 215-03&000 10-2014 Labor & Industries Contract Release (655) 545.8183, option 4 4 ContractRelease@LNI, WA.GOV Title: Fiscal Specialist Phone Number: 266-433-1871 Employment Security ❑apartment Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 65 Addendum A: Please List all Subcontractors and Sub -tiers Below 'Ibis addendum can be submitted in other formats. Provide known affidavits at this time. No L&1 release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID`` 1-Alliance Geomatics 603 260 116 663976 ADP Construction Services 601 429 361 761534 Northwest Traffic 602 140 049 654708 Global Concrete Cutting 603 081 735 Out of Business The Bag Lady 601 734 719 656204 DHD Trucking 602 677 969 654633 Peterson Brothers 600 072 474 657132 Pyramid Grinding 602 778 944 636620 American Pride - Trucking 602 643 008 656294 Bravo Environmental 602 946 216 651545 Pearson Drilling 601 078 030 758252 Salinas Sawing & Sealing 601 717 158 654700 Highmark Concrete Contractors 603 004 408 759783 Edge Concrete 602 134 915 654765 AAA Contractors 602 884 326 660700 Ever -Green Tree Care 601 533 876 563735/551856 The Tree Expert ( Ever -Green Lower Tier Sub) 602 850 400 568926/559097 National Concrete Cutting (ADP Lower Tier) 600 195 813 758921 Terra Dynamics 601 030 794 557896 Lakeside Industries 601 106 847 654444 Design Groundwater Services 602 911 176 566210 Statewide Parking Lot Services (Pyramid Lower Tier) 601 356 352 571093 Danasco, LLC 603 314 401 651674 Wilson Concrete 602 168 955 760634 Harris Rebar 601 327 419 654673 Columbia Basin Rebar (Harris Lower Tier) 601 872 824 639585 PR Systems 601 303 110 632555 Linescapes of Washington 602 663 114 654648 Mobile Fabrication Services 603 190 679 64110B De Novo Construction (subtler to Highmark) 603 305 991 653064 Lloyd's Trucking 171 004 642 758640 Ness & Campbell Crane 602 493 962 579349 Van Dam Welding, inc. (subtler to Highmark) 602 787 437 758308 CAD of Puget Sound 603 058 404 758601 Penhall Company 601 258 537 645314 DC Transport and Leasing 603 470 328 760215 Speer Taps (Service) 600 491 975 637785 Ralph's Concrete Pumping (Service) 578 085 430 645048 Pacific Topsoil 600 405 438 760073 Cannon Construction 601 590 363 758279 Statewide Rent -a -Fence 600 348 533 609351 NRC Environmental Services 601 421 393 529415 Glacier Northwest (Concrete Supplier) 601 301 145 759380 Coriiss Resources 602 237 779 759581/7595831759584 Miles Sand & Gravel 171 004 760 760243/760242 Olson Bros ProVac 602 170 975 759584 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Relay Service by calling 711. �ington 31 0020e Addendum (10/26/15) F215-038-000 10-2014 Final Contract Voucher Certificate Contractor Walsh Construction Co II LLC Street Address 16400 Southcenter Parkway, Ste 501 City Seattle State WA Zip 98188 Date 8/14/18 ^City Project Number 03-RW02 — 90310402 Federal -Aid Project Number STPUL-1045(007) Contract Title Interurban Ave 5. Roadway Improvements Date Work Physically Completed June 16,2016 Final Amount $8,917,921,31 Contractors Certification I, the undersigned, having first been duty sworn, certify that I am authorized to sign for the claimant; that in connection with the work performed and to the best of my knowledge no loan, gratuity or gift in any form whatsoever has been extended to any employee of the City of Tukwila nor have I rented or purchased any equipment or materials from any employee of the City of Tukwila; I further certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Tukwila for work performed and material furnished under this contract: that I have carefully examined said final estimate and understand the same and that I hereby release the City of Tukwila from any and all claims of whatsoever nature which I may have, arising out of the performance of said contract, which are not set forth in said estimate. �t111etlty► `��►0I?NCIIE�+d04, 4,` 00 .xy m▪ y ...▪ . g . q d�ibed and sworn to before me this ♦��r �Ntat�ils Residing at 13}� Ctt{rac>dr thoTrize6 Signature Required Ray Riojas, Area Manager Printed Signature Name day of 20 1 V JkQigitatitary Public in and for the State of has\At rtl airan eArkii-, (do A 14,0(19 (]oY1 Owner Certification I, certify the attached final estimate to be based upon actual measurements, and to be true and correct. x 116 k Project Enginee 1 Projec Administrator Approved Date Public Works Director 67 68 Transportation & Infrastructure Committee Minutes October 8, 2018 design process. Councilmember Quinn stated that if the grant is unsuccessful, identifying funding will be part of the budget process. UNANIMOUS DIRECTION TO MOVE FORWARD WITH DESIGN. FORWARD TO OCTOBER 8, 2018 COMMITTEE OF THE WHOLE. B. Construction Management Contract: Andover Park East Water and Sewer Replacement Staff briefed the Committee on a contract with AECOM Technical Services for construction management support to close the Andover Park East (APE) Water and Sewer Replacement Project. The contract was mistakenly placed on this agenda, as at $18,349.65 it is under the Mayor's signing authority and does not need Council approval. Under the terms of the contract, AECOM will close out the remaining paperwork and prepare the project files for potential audit. DISCUSSION ONLY. C. Contract Completion: Interurban Avenue South (South 143rd Street to Fort Dent Way) *Staff is seeking Council approval to accept completion of the Interurban Avenue South project and release the payment and performance bond subject to standard claim and lien release procedures. The project was physically completed on June 16, 2016 but involved several months of dispute negotiations prior to reaching a final settlement. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. D. Grant Acceptance: WSDOT Commute Trip Innovation Staff is seeking Council approval to accept an additional $43,000 from WSDOT to continue implementation of a non-traditional Commute Trip Reduction program to reduce regional congestion and improve air quality in Tukwila and South King County. The implementation includes a new ridesharing/trip logging platform and a monthly rewards program to engage more employees in commute challenges. There is no impact to the general fund. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. E. 2019 Annual Overlay and Repair Project As previously requested by the Committee, staff provided an overview on the selection process used to develop the Annual Overlay and Repair project list. Each year road segments are identified for possible inclusion, using a pavement management system to rate the condition of the pavement. These scores are then factored along with preliminary cost and other factors to develop a long list which is then used to develop more refined cost estimates. When the design work is at 50% the final list is created, and locations not selected generally make it through the following year. The program is budgeted at $1.4 million per year. DISCUSSION ONLY. F. Solid Waste Collection Contract The City's solid waste contract with Waste Management will expire October 31, 2019, and the City has two options for extension: negotiate and extend for up to two years or up to four years. Waste Management representatives will make a presentation to the Committee at its October 22, 2018 meeting. Chair McLeod noted that the current contract includes a very reasonable residential rate. DISCUSSION ONLY. 69 70 COUNCIL AGENDA SYNOPSIS -------Initials .Electing Date Prepared by Mayor's review Council review 10/08/18 ED 10/15/18 ED V1 ITEM INFORMATION ITEM No. 4.G. STAFF SPONSOR: CHIEF BRUCE LINTON ORIGINAL AGENDA DATE: 10/08/18 Ac;I:N1 .\ I rr:a] Trii,E 2018 PD Vehicle Purchase C.1'n c;c 7RY ® Discussion AN Date 10/08/18 / 1 Motion ❑ Resolution AN Dale ❑ Ordinance Mtg Date ❑ Bid Award Nits Date ❑ Public Hearing A4tg Date ❑ Other Mtg Dale Af/g Date 10/15/18 SPONSOR Council ['Mayor ❑ NR ❑DCD • Finance ❑ lire ❑ TS ■ P&R ®Police ❑PW ❑ Court SPONSOR'S Purchase of four (4) police vehicles using 2018 PD budget savings to support VSWAT SUMMARY operations and improve Tukwila PD response to critical incidents. RIWIEWI:I) I;Y ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 10/01/18 ❑ Finance Comm. ® Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: HOUGARDY III Paxks COMMITTEE RECOMMENDATIONS: SPONSoR/ADmIN• COMMI'rrEE Police Department Foraward to 10/08/18 C.O.W. for discussion COST IMPACT / FUND SOURCE EXP N1 I 1 U1 ] : RI:QUIRl :l7 AMOUNT BUDGETED APPROPRIATION REQUIRED $268,000.00 $ $ Fund Source: 2018 BUDGET SAVINGS FROM PD BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/8/18 Forward to Regular Meeting Consent Agenda MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 10/01/18 Minutes from the Public Safety Committee meeting of 10/ 1/ 18 10/15/18 No attachments 71 72 COUNCIL AGENDA SYNOPSIS Initials Meeting Date _ Prepared by Mayor's review Council review 10/08/18 HH /144 10/15/18 HH LA/1 ITEM No. 4.H. ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 10/08/18 _Ac;F:NDA ITEM TITLE Resolution updating the Public Works Fee Schedule for the 2019 and 2020 Water, Sewer, and Surface Water Rates CATEGORY ® Disatssion MDate 10/08/18 ❑ Motion Mtg Dale E3 Resolution ❑ Ordinance Mfg Dale ❑ Bid Award Mtg Dare ❑ Public Hearing Mfg Date ❑ Other 111g Dale Mg Date 10/15/18 SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ■ Finance ❑Fire ❑TS ❑Pc R ❑Police /1 N ['Coup SPONSOR'S The City's water, sewer, and surface water rates need to be increased SUMMARY and capital expenditures. All residential, multi -family, and commercial will increase in 2019. King County's sewer treatment charges will increase in the City's sewer rates. The surface water residential $176 to $185 in 2019 and to $190 in 2020, along with an increase properties. to meet water base increase in 2019 fees will increase for commercial operational rates with no from REVIEWED BY • C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Arts Comm. ❑ Parks Comm. COMMITTEE CHAIR: THOMAS • Public Safety Comm. ® Trans &Infrastructure DATE: 09/24/18 ❑ Planning Comm. MACLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQ..'IRI'I7 ANMOUN I BU DGETED APPROPRIATION REQUIRED $ $ Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/08/18 Forward to Regular Meeting Consent Agenda 10/15/18 MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 09/21/18 Exhibit A - Rate Matrix, Exhibit B - CWA, Exhibit C - KC Ord #18745 & Exhibits D1-3 Resolution - Public Works Fee Schedule in draft form Minutes from the Transportation and Infrastructure Committee meeting of 09/24/18 10/15/18 Resolution 73 74 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1896. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; and WHEREAS, per an Interagency Agreement, the City will have the King County Treasury Operations provide services for managing the City's surface water management database, include the City's surface water charges on ratepayers' King County property tax bills, and provide customer service related to those surface water charges; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Public Works fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2019: PUBLIC WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch 1 inch 1.5 inch 2 inch 3 inch 4 inch 6 inch $ 600.00 $ 1,100.00 $ 2,400.00 $ 2,800.00 $ 4,400.00 $ 7,800.00 $12,500.00 Water Meter Deduct $25.00 W:1Word ProcessinglResolutionslPW fee sched-utility and transportation fees 10-9-18 GL:bjs Page 1 of 5 75 WATER RATES (CONT.) FEE Water Base Charge (Monthly) Single Family (one dwelling unit) Multi -Family (more than one dwelling unit, each dwelling is charged the base charge) Commercial/Industrial Customers: 3/4 inch Service 1 inch Service 1-112 inch Service 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly)." $ 19.00 $ 19.00 2019 2020 $ 47.00 $ 49.00 $ 58.00 $ 61.00 $ 84.00 $ 88.00 $110.00 $115.00 $157.00 $165.00 $210.00 $220.00 $315.00 $331.00 $420.00 $441.00 $525.00 $551.00 $630.00 $661.00 Water Rates (Monthly) Single Family Residence (Oct -May) Single Family Residence (Jun -Sept) Multi -Family (Oct -May) Multi -Family (Jun -Sept) Commercial/Industrial (Oct -May) Commercial/Industrial (Jun -Sept) In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates: $2.80 $3.90 $3.40 $4.70 $5.10 $6.90 Fire Protection Service Charges (Monthly) 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service Per month based on size of service. $ 10.00 $ 22.00 $ 39.00 $ 88.00 $132.00 $220.00 $287.00 WATER SERVICES FEE Water Turn On $ 50.00 After -Hour Water Turn On - additional fee for customer requested after-hours water turn on $100.00 Unauthorized Water Usage - after shut-off for non-payment $100 00 Special Meter Read - customer requested meter read outside normal read schedule $ 30.00 W;1Word ProcessinglResolutionslPW fee sched-utility and transportation fees 10-9-18 76 GL:bjs Page 2 of 5 WATER SERVICES (CONT.) FEE Shut-off notice $ 30.00 Change in owner, tenant, and/or third party paying agent $ 20.00 Emergency Conservation Sanction $100.00 Temporary Water Meter Deposit .75" and 1" water meter 2.5" water meter Temporary Water Meter Rental per minimum 60 days expiration .75" and 1" water meter 2.5" water meter $ 300.00 $1,500.00 $ 75.00 $ 150.00 WATER INTEREST CHARGE RATE On all water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SEWER RATES FEES Residential Sewer Service (single dwelling unit) Flat rate of $30.00 per month [MC 14.16.030 OM Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $30.00 per month for each dwelling unit [TMC 14.16.030 (211. Commercial and Industrial Sewage Service Flat rate of $55.36 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $55.36 per 750 cubic feet [MC 14.16.030 (4j. SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utility Rates Per Year Service Charge Per Acre Category: 2019 2020 1. Natural $ 222.86 $ 229.54 2. 0 - 20% Developed Surface $ 484.62 $ 499.16 3. 21 - 50% Developed Surface $ 888.24 $ 914.88 4. 51 - 70% Developed Surface $1,325.42 $1,365.18 5, 71 - 85% Developed Surface $1,596.74 $1,644.64 6. 86 - 100% Developed Surface $1,862.62 $1,918.50 7. Single -Family Residential Parcels (flat rate per residential parcel) $ 185.00 $ 190.00 SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis W:1Word ProcessinglResolutionslPW fee sched-utility and transportation fees 10-9-18 GL:bjs Page 3 of 5 77 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL) Between 1 and 3 $ 300.00 Between 4 and 5 $ 600.00 Between 6 and 10 $ 1,200.00 Between 11 and 15 $ 2,000.00 Between 16 and 20 $ 3,500.00 Between 21 and 25 $ 5,000.00 Between 26 and 30 $ 6,500.00 Between 31 and 40 $ 8,000.00 Between 41 and 60 $10,000.00 Greater than 60 $12,000.00 1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200-299, including single family, multi -family, mobile home parks, and shared housing Fees for Non -Residential Use GROSS FLOOR AREA INDUSTRIAL2 OFFICES RETAIL4 EATERY6 INSTITU- TIONAL & PORT6 ALL OTHER USES Less than 5,000 $1,000 $1,800 $2,700 $5,400 $500 $1,500 Between 5,001 and 10,000 $1,500 $2,700 $4,050 $8,100 $1,000 $2,000 Between 10,001 and 20,000 $2,000 $3,600 $5,400 $10,800 $1,500 $2,500 Between 20,001 and 30,000 $3,000 $5,400 $8,100 $10,800 $2,000 $2,500 Between 30,001 and 40,000 $4,000 $7,200 $10,800 $10,800 $2,500 $2,500 Between 40,001 and 50,000 $5,000 $9,000 $13,500 $10,800 $3,000 $2,500 Between 50,001 and 70,000 $6,000 $10,800 $16,200 $10,800 $4,000 $2,500 Between 70,001 and 90,000 $7,000 $12,600 $18,900 $10,800 $5,000 $2,500 Between 90,001 and 150,000 $8,000 $14,400 $21,600 $10,800 $6,000 $2,500 Between 150,001 and 200,000 $9,000 $16,200 $24,300 $10,800 $7,000 $2,500 Greater than 200,000 $10,000 $18,000 $24,300 $10,800 $8,000 $2,500 2 All industrial/agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100-199, including light and heavy industrial, manufacturing, and warehousing 3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600-699, 700-799, and 900-999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400-499, 800-830 and 837-899, including retail sales, rental sales, athletic clubs, and theaters 5 All food service uses defined by the 1TE Trip Generation Manual Land Use Codes 831-836, excluding accessory (stand-alone) drive -through espresso stands (or similar) under 250 sq. ft., which are assessed $300 6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000-099 and 500-599, including schools, places of worship, day care, terminals, and transit W:1Word ProcessinglResotutions\PW fee sched-utility and transportation fees 10-9-18 78 GL:bjs Page 4 of 5 POLE ATTACHMENT FEES FEE PER YEAR Pole Attachment (per pole) Natural Pole revisions to allow for attachments Conduit Rental City Dark Fiber Rental Installation fees $100.00 per year Actual costs (engineering, labor, inspections, etc.) $1.00 per foot per year $4-200.00 per strand per mile per year Actual costs (engineering, labor, inspections, etc.) Section 2. Repealer. Resolution No. 1896 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word ProcessinglResalutions\PW fee sched-utility and transportation fees 10-9-18 GL:bjs Page 5 of 5 79 80 COUNCIL AGENDA SYNOPSIS Initrals ----- :LleePag Date Prepared by Mayor's review Council review 10/08/18 VC 10/15/18 VC i-'1 ITEM INFORMATION ITEM No. 4.1. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 10/08/18 AGENDA ITi:A4 TITLE Amend Title 5 Business Licenses language and minimum threshold and Regulations and adoption of legislative required C.\-ffiGoitY ® Discussion Mtg Dale 10/8/18 ❑ Motion it kg Date ❑ Resolution ditg Date ❑ Bid Award Altg Date ❑ Other Mtg Dale 1l Ordinance Public Hearing Mtg Dale 10/15/18 itfis Date Sp( )Nsoit ❑Council ❑Mayor ❑FIR DCD ®Finance ❑Fire ❑T.S ❑.P&R ❑Police ❑PU' ■Court S1'[ ]NSOR'S Amend Title 5 Business Licenses and Regulations and adopt required language changes S11>MMARY including a minimum threshold for business license fees. REVIEW! I7 BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 10/2/2018 ® Finance Comm. Comm. CIIAIR: QUINN • Public Safety Comm. n Planning Comm. 1. Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. CoMMrr1I:I; Finance Unanimous Approval; Forward to Consent on 10/15/2018 COST IMPACT / FUND SOURCE EXPEN171'1'LIRIs RI?QUIRE.II AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/8/18 Forward to Regular Meeting Consent Agenda MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 10/2/2018 Ordinance in draft form. Minutes from the Finance Committee meeting 10/2/2018 10/15/18 Ordinance s: i 82 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES AS CODIFIED IN TUKWILA MUNICIPAL CODE CHAPTER 5.04, "LICENSES GENERALLY," TO ADOPT MODEL BUSINESS LICENSE LANGUAGE AS DIRECTED BY THE STATE; REPEALING ORDINANCE NO. 2425; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 2017, the Washington State legislature adopted Engrossed House Bill 2005, which directed cities in Washington to adopt model business license language, including a uniform definition of "engaging in business" and related issues; and WHEREAS, in June 2018, at the direction of the legislature, the Association of Washington Cities released draft model language, and staff prepared the requisite amendments to Tukwila Municipal Code Chapter 5.04; and WHEREAS, the City Council finds that in the interest of compliance with state law and to improve the current licensing practice for the public and City staff, the City should adopt the proposed amendments to its business licensure regulations; and WHEREAS, the City Council has considered this ordinance, together with all public comment, and has determined the proposed amendments are in accord with the Comprehensive Plan; will not adversely affect the public health, safety, or general welfare; and are in the best interest of the citizens of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. No Impact on 2018 Business Licenses. It is the City Council's intention that the following amendments apply to Business Licenses issued for 2019 and beyond, and have no impact on Business Licenses issued by the City for 2018. W: Word ProcessinglOrdinanceslModel business license language 10-9-18 CW:b)s Pagel of 12 83 Section 2. TMC Section 5.04.010 Amended. Ordinance Nos. 2544 §2, 2496 §1, 2381 §1, 2356 §1, 2333 §1 and 2315 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 5.04.010, are hereby amended to read as follows: 5.04.010 Definitions For the purpose of this chapter, the following definitions shall apply: 1_ "Business," means and includes all activities, occupations, trades, pursuits, or professions located or engaged within the City that involves the manufacturing or processing of materials of any type; the sale of goods, wares or merchandise; the rendition of services or the repair of goods, wares or merchandise for any consideration to the person engaging in the same or to any other person or class, directly or indirectly, whether or not an office or physical location for the business lies within the City limits. 2. "Department," means Finance Department. 3. "Director," means the Finance Director or his or her designee. 4. "Engaging in business" means commencing, conducting, or continuing in business, and also the exercise of corporate or franchise powers, as well as liquidating a business when the liquidators thereof hold themselves out to the public as conducting such business. a. This section sets forth examples of activities that constitute engaging in business in the City, and establishes safe harbors for certain of those activities so that a person who meets the criteria may engage in de minimus business activities in the City without having to pay a business license fee. The activities listed in this section are illustrative only and are not intended to narrow the definition of "engaging in business" as defined above. If an activity is not listed, whether it constitutes engaging in business in the City shall be determined by considering all the facts and circumstances and applicable law. b. Without being all inclusive, any one of the following activities conducted within the City by a person, or its employee, agent, representative, independent contractor, broker or another acting on its behalf constitutes engaging in business and requires a person to register and obtain a business license: (1) Owning, renting, leasing, maintaining, or having the right to use, or using, tangible personal property, intangible personal property, or real property permanently or temporarily located in the City. (2) Owning, renting, leasing, using, or maintaining, an office, place of business, or other establishment in the City. (3) Soliciting sales. (4) Making repairs or providing maintenance or service to real or tangible personal property, including warranty work and property maintenance. (5) Providing technical assistance or service, including quality control, product inspections, warranty work, or similar services on or in connection with tangible personal property sold by the person or on its behalf. $4 W: Ward ProcessinglordinancesModel business license language 10-9-18 CW:bjs Page 2 of 12 (6) Installing, constructing, or supervising installation or construction of, real or tangible personal property. (7) Soliciting, negotiating, or approving franchise, license, or other similar agreements. (8) Collecting current or delinquent accounts. (9) Picking up and transporting tangible personal property, solid waste, construction debris, or excavated materials. (10) Providing disinfecting and pest control services, employment and labor pool services, home nursing care, janitorial services, appraising, landscape architectural services, security system services, surveying, and real estate services including the listing of homes and managing real property. (11) Rendering professional services such as those provided by accountants, architects, attorneys, auctioneers, consultants, engineers, professional athletes, barbers, baseball clubs and other sports organizations, chemists, consultants, psychologists, court reporters, dentists, doctors, detectives, laboratory operators, teachers, veterinarians. (12) Meeting with customers or potential customers, even when no sales or orders are solicited at the meetings. (13) Training or recruiting agents, representatives, independent contractors, brokers or others, domiciled or operating on a job in the City, acting on its behalf, or for customers or potential customers. (14) Investigating, resolving, or otherwise assisting in resolving customer complaints. (15) in-store stocking or manipulating products or goods, sold to and owned by a customer, regardless of where sale and delivery of the goods took place. (16) Delivering goods in vehicles owned, rented, leased, used, or maintained by the person or another acting on its behalf. c. If a person, or its employee, agent, representative, independent contractor, broker or another acting on the person's behalf, engages in no other activities in or with the City but the following, it need not register and obtain a business license. (1) Meeting with suppliers of goods and services as a customer. (2) Meeting with government representatives in their official capacity, other than those performing contracting or purchasing functions. (3) Attending meetings, such as board meetings, retreats, seminars, and conferences, or other meetings wherein the person does not provide training in connection with tangible personal property sold by the person or on its behalf. This provision does not apply to any board of director member or attendee engaging in business such as a member of a board of directors who attends a board meeting. IN:Word ProcessinglOrdinances'Model business license language 10-9-18 CW:bjs Page 3 of 12 85 (4) Renting tangible or intangible property as a customer when the property is not used in the City. (5) Attending, but not participating in a "trade show" or "multiple vendor events". Persons participating at a trade show shall review the City's trade show or multiple vendor event ordinances. (6) Conducting advertising through the mail. (7) Soliciting sales by phone from a location outside the City. d. A seller located outside the City merely delivering goods into the City by means of common carrier is not required to register and obtain a business license, provided that it engages in no other business activities in the City. Such activities do not include those in subsection 5.04.010(4)(c). e. The City expressly intends that engaging in business include any activity sufficient to establish nexus for purposes of applying the license fee under the law and the constitutions of the United States and the State of Washington. Nexus is presumed to continue as long as the taxpayer benefits from the activity that constituted the original nexus generating contact or subsequent contacts. 5. "License or licensee," as used generally in this chapter, means and includes respectively the words "permit" or "permittee" or the holder for any use or period of time of any similar privilege, wherever relevant to any provision of this chapter or other law or ordinance. 6. "Nonprofit organization" includes individual persons), partnerships, joint ventures, societies, associations, churches, clubs, trustees, trusts or corporations; or any officers, agents, employees, factors or any kind of personal representatives of any thereof, in any capacity, acting either for himself or any other person under either personal appointment or pursuant to law who qualifies under definition of and certification by the Internal Revenue Service as nonprofit. 7. "Person," means any individual, receiver, agent, trustee in bankruptcy, trust, estate, firm, co -partnership, joint venture, company, joint stock company, business trust, corporation, society, or group of individuals acting as a unit, whether mutual, cooperative, fraternal, nonprofit or otherwise. 8. "Person engaged in business" means the owner or one primarily beneficially interested in lawful business for profit and not employees. 9. "Home occupation" means any business conducted in a residence within the corporate city limits of Tukwila, such business being subject to the requirements set forth in TMC Chapter 18.06, "Definitions," in the section entitled "Home Occupation." W: Word Processinglordinances'Model business license language 10-9-18 86 CW:bjs Page 4 of 12 10. "Employee" means and includes each of the following persons who are not required by the City to have his/her/its own separate City of Tukwila business license: a. Any person employed at any business who performs any part of their duties within the City of Tukwila or reports from a location within the City's corporate limits; and b_ Any person who is on the business's payroll, and includes all full-time, part-time, and temporary employees or workers; and c. Owners, officers, managers, and partners; and d. Any other person who performs work, services or labor at the business including, but not limited to, family members, regardless of whether they receive a wage from the business. e. Self-employed persons, sole proprietors, owners, officers, managers, and partners; and f. Any other person who performs work, services or labor at the business, including an independent contractor who may be exempt from requirements to have a separate City of Tukwila business license. Employee is a unit of measure used to determine the Business License fee. Section 3. TMC Section 5.04.015 Amended. Ordinance Nos. 2381 §2, 2333 §2 and 2315 §1 (part), as codified at TMC Section 5.04.015, are hereby amended to read as follows: 5.04.015 Business License Required A. No person or persons shall conduct, maintain, operate, or engage in any business within the City without first applying for and obtaining a business license, or renewing an existing license, and paying the fee(s) as prescribed herein, unless exempted in this chapter. All businesses operating or engaging in business within the City are required to submit a business license application or renewal, as appropriate, unless exempted in this chapter. B. This license shall be in addition to any other licenses or permits required by any other section of this code or by State or Federal laws. C. Business licenses are nontransferable and a separate business license shall be obtained for each location at which a business operates. Licenses shall be displayed at each business location so as to be viewable by the public. Section 4. TMC Section 5.04.020 Amended. Ordinance Nos.2544 §3, 2496 §2, 2381 §3, 2356 §2, 2333 §3 and 2315 §1 (part), as codified at TMC Section 5.04.020, are hereby amended to read as follows: W: Word Processinglordinances'Model business license language 10-9-18 CW:bjs Page 5 of 12 87 5.04.020 Applications and fees required A. Application Required. Any person desiring to establish or conduct any business enterprise or undertaking within the corporate limits of the City shall first file a master application through the Washington State Department of Licensing Master License Service in coordination with the City of Tukwila Finance Department for a license to conduct such business. The application shall be upon a form furnished by the Washington State Department of Licensing Master License Service on which the applicant shall state the company name and address; the nature of the business activity or activities in which he/she desires to engage; the place where the business will be conducted; the number of employees, whether full or part-time, on the payroll as of January 1, or, if a new business, the number to be employed on the opening date; the Washington State Unified Business Identifier (UBI) number; and other information pertaining to the business as required by the City. The applicant shall be required to provide all information requested on said form and failure to do so shall be grounds for refusing to issue the business license. Owners of residential rental property are not subject to the application requirements in this chapter but shall adhere to the application requirements in TMC Chapter 5.06. B. Fee — General. 1. The application must be accompanied by the appropriate application fee in accordance with the fee schedule adopted by resolution of the City Council, as well as the Master License Service handling fee. The license fee for the annual license (Business License fee) issued under this chapter shall be determined based on the total number of employees. The business license fee shall be determined by multiplying the appropriate Business License fee by the number of employees working at or reporting from a location within the City's corporate limits, in accordance with the fee schedule adopted by resolution of the City Council. In no event shall the Business License fee be less than the minimum fee set forth in this chapter. If the number of employees is not known at the time of application or renewal of the license, the business shall estimate the maximum number of employees they anticipate working any time during the 12-month period subject to licensure. 2. It will be the responsibility of the business to determine the total number of employees and, if required, demonstrate to the satisfaction of the Finance Director that the information pertaining to the Business License fee is accurate. Businesses without a full year of operating history shall estimate the number of employees that will be employed in a 12-month period. C. Minimum Fee. There shall be an annual minimum fee for a Business License in accordance with the fee schedule adopted by resolution of the City Council. 1. For purposes of the license by this chapter, any person or business whose annual value of products, gross proceeds of sales, or gross income of the business in the City is equal to or less than $2,000 and who does not maintain a place of business within the City, shall submit a business license registration to the Finance Director or designee. The threshold does not apply to regulatory license requirements or activities that require a specialized permit. 88 W: Word Processinglordinances\Model business license language 10-9-18 CW: bjs Page 6 of 12 2. Businesses doing business in the City that have no employees physically working within the City's corporate limits shall pay the minimum fee required under this chapter. 3. An entity subject to exemption pursuant to TMC Section 5.04.090 need not pay a Business License fee. An entity engaging in some activities or functions that are exempt from the Business License fee and some that are not exempt shall pay a Business License fee based on the number of employees involved in the functions or activities that are not exempt. D. New Businesses. The Business License fee for a new business shall be based on the estimated number of employees that will work in Tukwila for a 12-month period. If, during the first license year for a new business, the City determines the actual number of employees is significantly different than the estimated number identified by the business owner, the amount of the Business License fee will be recalculated for the new business. If the revised Business License fee is higher than the original Business License fee paid by the business owner for the first license year, the business owner must pay the difference to the City within 30 days after written notice of the amount owed is sent to the business owner by the City. E. Over -reporting of Employees. In the event the business owner miscounted the number of employees by an error factor of more than 15% and paid an excess Business License fee as a result, a business may request that the City refund the overpayment. The request must be made in writing to the Finance Department, and the City must receive the request and all supporting documentation no later than 60 days after the end of the calendar year in which the error was made. If the City is satisfied the business owner paid an excess Business License fee, the City will refund the excess amount paid to the business owner. F. Under -reporting of Employees. If, at the time of license renewal, the City determines the business owner under -reported the number of employees for the preceding year by an error factor of more than 15%, the business shall pay the balance of the corrected Business License fee (calculated as the difference between the paid Business License fee and the corrected Business License fee). The Finance Director shall mail written notice of the balance due to the business owner, and the business shall pay the balance due to the City within 30 days of the date the written notice is mailed by the City. A penalty of 20% of the balance due will be applied if payment is not received within 30 days. G. Payment by Draft or Check. Payment made by draft or check shall not be deemed a payment of the Business License fee unless and until the same has been honored in the usual course of business, nor shall acceptance of any such check or draft operate as a quittance or discharge of the Business License fee unless and until the check or draft is honored. Any person who submits a Business License fee payment by check to the Washington State Department of Licensing Master License Service or City, pursuant to the provisions of this chapter, shall be assessed an NSF fee set by the Finance Director if the check is returned unpaid by a bank or other financial institution for insufficient funds in the account or for any other reason. W: Word Processingl0rdinancesNodel business license language 10-9-18 CW:bjs Page 7 of 12 89 Section 5. TMC Section 5.04.030 Amended. Ordinance No. 2315 §1 (part), as codified at TMC Section 5.04.030, is hereby amended to read as follows: 5.04.030 Issuance of a License and Annual Renewal A. Upon review and approval of the application, the Washington State Department of Licensing Master License Service or the Finance Director or designee shall issue a license to the applicant. The license shall grant to the applicant the privilege to conduct such business at a designated location in the City. B. Persons continuing to engage in business within the City shall renew their business license(s) each year. Businesses must pay a renewal fee, as well as the Master License Service handling fee. The annual business license renewal fee shall be in accordance with the fee schedule adopted by resolution of the City Council. The annual fee may be prorated in order to conform the license expiration date with the expiration date established by the Master License Service. Persons not renewing their business license by the expiration date may be subject to a late renewal penalty charged by the Master License Service. Section 6. TMC Section 5.04.090 Amended. Ordinance Nos. 2544 §5, 2356 §6, 2333 §7 and 2315 §1 (part), as codified at TMC Section 5.04.090, are hereby amended to read as follows: 5.04.090 Exemption A. Exemptions. The following entities may claim an exemption from the Business License fee, but if exempt under this subsection such entities shall still register under this chapter: 1. Certain Organizations Exempt from Federal Income Tax. An organization that files with the City a copy of its current IRS 501(c)(3) exemption determination letter issued by the Internal Revenue Service. 2. A governmental entity that engages solely in the exercise of governmental functions. Activities that are not exclusively governmental, such as some of the activities of a hospital or medical clinic, are not exempt under this chapter. 3. A nonprofit business operated exclusively for a religious purpose, upon furnishing proof to the Finance Director of its nonprofit status. For the purposes of this chapter, the activities that are not part of the core religious functions are not exempt. 4. Civic groups, service clubs, and social organizations that are not engaged in any profession, trade, or occupation, but are organized to provide civic, service, or social activities in the City. a. Examples of such organizations include but are not limited to: Soroptomists, Kiwanis, Lions' Rotary, American Legion, children's and adults' athletic leagues and similar types of groups, clubs or organizations. 90 W: Word ProcessinglOrdinanceslMadel business license language 10-9-18 cw:bjs Page 8 of 12 5. Court interpreters who provide an oral translation between speakers who speak different languages, and who are either a certified interpreter, qualified interpreter, or registered interpreter, and who make less than $12,000 in gross annual revenue in Tukwila, Washington. Certified, qualified and registered interpreters are defined as follows: a. "Certified interpreter" means an interpreter who is certified by the administrative office of the courts. b. "Qualified interpreter" means a person who is readily able to interpret or translate spoken and written English for non -English-speaking persons and to interpret or translate oral or written statements of non -English-speaking persons into spoken English. c. "Registered interpreter" means an interpreter who is registered by the administrative office of the courts. B. Nothing in this chapter shall be construed to require a license for any farmer, gardener, or other person to sell, deliver or peddle any fruits, vegetables, berries, butter, eggs, fish, milk, poultry, meats or any farm produce or edibles raised, caught, produced or manufactured by such person in any place within the State. Section 7. TMC Section 5.04.100 Amended. Ordinance No. 2315 §1 (part), as codified at TMC Section 5.04.100, is hereby amended to read as follows: 5.04.100 Failure to pay fee If any person engaged in business fails or refuses to pay the license fee for any year as herein provided, they shall not be granted a license for the current year until such delinquent license fees in accordance with the fee schedule adopted by resolution of the City Council have been paid, in addition to the current years' required fee(s). Such fees may be collected by the City by proper legal action brought for that purpose if any person engaged in business fails or refuses to pay the license fee. This remedy is cumulative and not exclusive. Section 8. TMC Section 5.04.105 Amended. Ordinance No. 2315 §1 (part), as codified at TMC Section 5.04.105, is hereby amended to read as follows: 5.04.105 Additional Requirements for Issuance of Business License A. A business license will only be issued provided the building, structure, operation or location of the business for which the license is sought complies with the requirements or standards of the Tukwila Municipal Code. B. In any case where an applicant seeks a business license for a business to be located in a building or structure for which a building or land use permit is required to operate the business as proposed, whether as a newly constructed building or structure or a remodeled building or structure, the permit process, including final inspections/issuance of occupancy permits, shall be completed prior to issuance of a business license. W: Word Processinglordinances\Model business license language 10-9-18 CW:bjs Page 9 of 12 91 C. In any case where an applicant seeks a business license for a business to be located in a building or structure for which no building or land use permit is required to operate the business as proposed, the building department may require the business premises to be inspected for compliance with Iife and safety codes. If the inspection reveals outstanding code violations, the business license will not be issued until all Iife and safety code violations are resolved. Section 9. TMC Section 5.04.110 Amended. Ordinance Nos, 2496 §5, 2352 §2, 2333 §8 and 2315 §1 (part), as codified at TMC Section 5.04.110, are hereby amended to read as follows: 5.04.110 Denial, Suspension, Revocation A. The Finance Director may deny any business license application pursuant to TMC Section 5.04.105. B. The Finance Director may deny, suspend or revoke any license under this chapter where one or more of the following conditions exist: 1. The licensee is in default of any fee, charges or amounts due and payable to the City of Tukwila, as outlined in the Tukwila Municipal Code or City policy. 2. The license was procured by fraud or by a false or misleading representation of fact in the application, or in any report or record required to be filed with the Finance Department. 3. The building, structure, equipment, operation or location of the business for which the license was issued does not comply with the requirements or standards of the Tukwila Municipal Code. 4. The license holder, his or her employee, agent, partner, director, officer or manager has knowingly violated any provisions of any chapter of the Tukwila Municipal Code, or has knowingly permitted, failed to prevent, or has otherwise allowed a violation of any of the provisions of any chapter of the Tukwila Municipal Code to occur on his or her business premises. 5. The license holder, his or her employee, agent, partner, director, officer or manager has repeatedly violated any provision of City policies or the Tukwila Municipal Code after having received notice of such violation. 6. Conduct of the business would be in violation of any local, state or federal law, rule or regulation prohibiting the conduct of that type of business. 7. The property at which the business is located has been determined by a court to be a chronic nuisance property, a Violation Notice and Order for a chronic nuisance property has been issued and not timely remedied or appealed, or the Hearing Examiner has determined the property to be a chronic nuisance property, as provided in TMC Chapter 8.27. 92 W: Word Processinglordinances\Model business license language 10-9-16 CW.bjs Page 10 of 12 C. Upon determination that grounds for denial, suspension or revocation of a license exist, the Finance Director shall send the applicant or license holder a Notice of Denial, Suspension or Revocation. The Notice of Denial, Suspension or Revocation shall set forth the grounds for and terms of the denial, suspension or revocation, and a statement advising the applicant or license holder that he/she may appeal the Notice of Denial, Suspension or Revocation in accordance with the provisions of TMC Section 5.04.112. The filing of such appeal shall stay the action of the Finance Director pending decision on the appeal by the City Hearing Examiner or other hearing body pursuant to TMC Section 5.04.112. D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of Denial, Suspension or Revocation shall be: (1) sent to the applicant or license holder by registered mail at the address provided on the license application; (2) hand delivered to the address provided on the license application; or (3) posted upon the premises where such applicant or license holder conducts the business that is the subject of the denied, suspended or revoked license. Notice shall be deemed received by the applicant or license holder upon posting, hand delivery, or 3 business days after mailing, whichever occurs first. Section 10. TMC Section 5.04.130 Adopted. TMC Section 5.04.130, "Disclaimer of City liability," is hereby established to read as follows: 5.04.130 Disclaimer of City liability The City of Tukwila expressly finds and requires that responsibility for compliance with the provisions of this chapter rests with license applicants and their agents and that no action, inaction, or omission of the City or any of its agents or employees shall serve to assume or shift responsibility for compliance with the provisions of this chapter to any other party, including the City. Furthermore, issuance of a license pursuant to this chapter does not constitute the creation of a duty by the City to indemnify the licensee for any wrongful acts against the public, or to guarantee the quality of goods, services or expertise of a licensee. The issuance of a license does not shift responsibility from the licensee to the City for proper training, conduct or equipment of the licensee or their agents, employees or representatives, even if specific regulations require standards of training, conduct or inspection. Section 11. Repealer. Ordinance No. 2425 is hereby repealed in its entirety. Section 12. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. W: Word ProcessinglordinanceslModef business license language 10-9-18 CW:bjs Page 11 of 12 93 Section 13. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 14. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: 94 W: Word ProcessinglOrdinances\Model business license language 10-9-18 CW:bjs Page 12 of 12 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor's review Council review 10/15/18 SG lf�+ ITEM INFORMATION ITEM No. 4.J. STAFF SPONSOR: STEPHANIE GARDNER-BROWN ORIGINAL. AGENDA DATE?: 10/15/18 _w I \ I) \ 1 rl :•I 'Trrl.l: Veterans, Seniors, and Human Services Levy Funding Agreement C.Vri GuRY ❑ Discrtssion Mtg Date 1/ Motion Date 10/15/18 ❑ Resolution Aftg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date E Public Hearing Mtg Date ❑ Other Atg Dale Mg SPONSOR ❑Council ❑Ala 'or ❑ HR ❑DCD ❑Finun •e ❑Fire n TS DPW ❑Coinr 0 P&&R ❑Police SPONSOR'S Seeking authorization to receive for funding through the Veterans, Seniors, and Human SUMMARY Services Levy (VSHSL) — New Senior Center Investments from the King County Department of Community and Human Services Division. Funding will be used to complete an older Adult Recreation Program and Services Needs Assessment and complete upgrades to automatic door entries at the Tukwila Community Center RI.A.I :wl:u HY ❑ C.O.\' . Nitg. ❑ 'Trans &Infrastructure DATE: 10/9/2018 11 CDN Comm • Finance Comm. Comm. CHAIR: KRULLER Public Safety Comm. ❑ Arts Comm. ■ Parks Planning Comm. COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Parks and Recreation Department Unanimous Approval; Forward to Regular Meeting Consent Agenda COST IMPACT 1 FUND SOURCE EXPENDITURE I: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: N/A Comments: No match is required to receive funding in the amount of$77,500. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/15/18 Informational Memorandum dated 10/2/18 King County Human Services Contract Minutes from the CDN Meeting of 10/9/18 QC 96 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community ❑evelopment and Neighborhoods Committee FROM: Rick Still, Parks and Recreation ❑irector BY: Stephanie Gardner - Brown, Parks and Recreation Analyst CC: Mayor Ekberg DATE: October 2, 2018 SUBJECT: Veterans, Seniors, and Human Services Levy Funding Agreement ISSUE Seeking authorization t❑ receive funding from the King County Department of Community and Human Services Division - Veterans, Seniors, and Human Services Levy (VSHSL). BACKGROUND The VSHSL is a voter approved six -year property tax levy that envisions senior centers in King County as inclusive central hubs where diverse groups of older adults can form community and access a variety of senior programming and services. On May 29, 2018 staff was authorized, by Committee, to apply for VSHSL funding for two purposes: 1. Address needs and trends of Tukwila's older adult populations through the development of an Older Adult Recreation and Services Needs Assessment. The assessment will approach Tukwila's older population through an equity and social justice lens to ensure all of Tukwila's ❑lder adult population is reflected. The assessment will provide recommendations for future recreation programming and services needs for Tukwila's older adult population. Perform minor capital improvements at the Tukwila Community Center to update or enhance accessibility by installing automatic door opening devices into main restrooms and replacing automatic door opening devices at tw❑ primary entrances int❑ the facility. DISCUSSION Staff learned in July that the City would be awarded full funding, in the amount of $77,500. Funding will address items one and tw❑ described above. Staff received the King County Community and Human Services contract in late September and is seeking authorization to enter into the contract. FINANCIAL IMPACT Matching funds are not required to receive levy funding and no direct City funds will be attributed to the two projects described. 97 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Committee is being asked to forward the attached contract to the October 15, 2018 City Council Consent Agenda. ATTACHMENTS -King County Community and Human Services Contract — 6041770 98 W 12O18 Info Memos\Senior Levy Info Memo 1O.3.18.doc ❑ocuSlgn Envelope ID: 62BBDTBA-F155-4441-9F6E-EF5242CA5F34 Attachment A City of Tukwila King County Department of Community and Human Services Community Services Division 206-263-9097 TTY Relay: 711 KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT — 2017/2018 Contractor City of Tukwila Project Title City of Tukwila Older Adult Investments - Senior Center Investments Contract Amount $ 77,500 Contract Period From: 07/01/2018 To 12/31/2018 DUNS No. (if applicable) 010207504 SAM No. (if applicable) 47Z60 THIS CONTRACT No. 6041770 is entered into by KING COUNTY (the "County"), and City of Tukwila (the "Contractor') whose address is 6200 Southcenter Blvd, Tukwila, WA 98188. FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES COUNTY $77,500 07/01/2018 - 12/31/2018 TOTAL $77,500 07/01/2018 - 12/31/2018 WHEREAS, the County has been advised that the foregoing are the current funding sources, funding levels and effective dates, and WHEREAS, the County desires to have certain services performed by the Contractor as described in this Contract, NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually agree as follows: I. incorporation of Exhibits The Contractor shall provide services and comply with the requirements set forth in the following attached exhibits, which are incorporated herein by reference: Certificates of Insurance/Endorsements Attached hereto as Exhibit I City of Tukwila Older Adult Investments - Senior Attached hereto as Exhibit II Center Investments II. Term and Termination A. This Contract shall commence on 07/01/2018, and shall terminate on 12/31/2018, unless extended or terminated earlier, pursuant to the terms and conditions of the Contract. B. This Contract may be terminated by the County or the Contractor without cause, in whole or in part, at any time during the term specified in Subsection ILA. above, by providing the other party 30 days advance written notice of the termination. The Contract may be suspended by the County without cause, in whole or in part, at any time during the term This form is available in alternate formats upon request for persons with disabilities. Page 1 of 10 2017/2018 Contract - 6041770 99 Docusign Envelope ID: 6288D7BA-F155-4441-9F6E-EF5242CA5F34 specified in Subsection II.A. above, by providing the Contractor 30 days advance written notice of the suspension. C. The County may terminate or suspend this Contract, in whole or in part, upon seven days advance written notice in the event: (1) the Contractor materially breaches any duty, obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Contract is terminated by the County pursuant to this Subsection I I.C. (1), the Contractor shall be liable for damages, including any additional costs of procurement of similar services from another source. If the termination results from acts or omissions of the Contractor, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Contractor shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Contractor by the County. D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection 11.A., the County may, upon written notification to the Contractor, terminate or suspend this Contract in whole or in part. If the Contract is terminated or suspended as provided in this Section: (1) the County will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination or suspension; and (2) the Contractor shall be released from any obligation to provide such further services pursuant to the Contract as are affected by the termination or suspension. Funding or obligation under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council and/or other identified funding source(s) of sufficient funds to support the activities described in the Contract. Should such appropriation not be approved, this Contract will terminate at the close of the current appropriation year. The current funding sources associated with this Contract are specified on page 1. If the Contract is suspended as provided in this Section the County may provide written authorization to resume activities. E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either party may have in the event that the obligations, terms, and conditions set forth in this Contract are breached by the other party. III. Compensation and Method of Payment A. The County shall reimburse the Contractor for satisfactory completion of the services and requirements specified in this Contract and its attached exhibit(s). 8, The Contractor shall submit an invoice and all accompanying reports as specified in the attached exhibit(s), including its final invoice and all outstanding reports. The County shall initiate authorization for payment to the Contractor not more than 30 days after a complete and accurate invoice is received. C. The Contractor shall submit its final invoice and all outstanding reports as specified in this contract and its attached exhibit(s). If the Contractor's final invoice and reports are not submitted as specified in this contract and its attached exhibit(s), the County will be relieved of all liability for payment to the Contractor of the amounts set forth in said invoice or any subsequent invoice. City of Tukwila 100 Page 2 of 10 2017/2018 Contract - 8041770 DocuSign Envelope ED:626BD7BA-F155-4441-9F6E-EF5242CA5F34 IV. Internal Control and Accounting System The Contractor shall establish and maintain a system of accounting and internal controls which complies with generally accepted accounting principles promulgated by the Financial Accounting Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is applicable to the Contractor's form of incorporation. V. Debarment and Suspension Certification Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are excluded from receiving federal funds and contracting with the County. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, or proposed for debarment by any Federal department or agency. The Contractor also agrees that it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is debarred, suspended, or proposed for debarment by any Federal department or agency. Debarment status may be verified at https://www,sam.gov/. VI. Maintenance of Records/Evaluations and inspections A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds and compliance with this Contract. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section XIV. below, the Contractor shall maintain the following: 1. Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Contract; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate on this Contract, and any other information necessary to document the actual use of and payments to subcontractors and suppliers in this Contract, including employment records. The County may visit the site of the work and the Contractor's office to review the foregoing records. The Contractor shall provide every assistance requested by the County during such visits and make the foregoing records available to the County for inspection and copying upon request. The Contractor shall provide right of access to its facilities —including those of any subcontractor assigned any portion of this Contract pursuant to Section XIII—to the County, the state, and/or federal agencies or official's at all reasonable times in order to monitor and evaluate the services provided under this Contract. The County will give advance notice to the Contractor in the case of fiscal audits to be conducted by the County. The Contractor shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the contract documents. The Contractor shall inform the County in writing of the location, if different from the Contractor address listed on page one of this Contract, of the aforesaid books, records, documents, and other evidence and shall notify the County in writing of any changes in location within 10 working days of any such relocation. C. The records listed in A and B above shall be maintained for a period of six years after termination of this Contract. The records and documents with respect to all matters covered by this Contract shall be subject at all time to inspection, review, or audit by the County and/or federal/state officials so authorized by law during the performance of this City of Tukwila Page 3 of 10 2017/2018 Contract - 6041770 101 DocuSign Envelope LD 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 Contract and six years after termination hereof, unless a longer retention period is required by law. D. If applicable, medical records shall be maintained and preserved by the Contractor in accordance with state and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160, and standard medical records practice. If the Contractor ceases operations under this Contract, the Contractor shall be responsible for the disposition and maintenance of such medical records. E. The Contractor agrees to cooperate with the County or its agent in the evaluation of the Contractor's performance under this Contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56, F. The Contractor agrees that all information, records, and data collected in connection with this Contract shall be protected from unauthorized disclosure in accordance with applicable state and federal law, VII. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) The Contractor shall not use protected health information created or shared under this Contract in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its provisions. Contractor shall read and certify compliance with all HIPAA requirements at http://www.kingcounty.covIDCHSIcontracts VIII. Audits A. If the Contractor is a non-profit organization as defined in 2 CFR Part 200, and expends a total of $750,000 or more in federal financial assistance and has received federal financial assistance from the County during its fiscal year, then the Contractor shall meet the audit requirements as described in 2 CFR Part 200 Subpart F. B. A Contractor, for -profit or non-profit that is not subject to the requirements in SECTION VIII. A. and receives in excess of $100,000 in funds during its fiscal year from the County, shall provide fiscal year audited financial statements prepared by an independent Certified Public Accountant or Accounting Firm within nine months subsequent to the close of the Contractor's fiscal year (if applicable, see SECTION VIII. E.). C. Non-profit contractors who receive less than $100,000 from the County during their fiscal year shall provide 1) form 990 within 30 days of its being filed; and 2) a full set of annual financial statements. D. For -profit contractors who receive less than $100,000 from the County during their fiscal year shall provide 1) income tax return within 30 days of its being filed; and 2) a full set of annual financial statements. E, A Contractor that is not subject to the requirements in SECTION VIII. A. may, in extraordinary circumstances, request a waiver of audit requirements and, with the review and upon approval of the County, substitute for the above requirements other forms of financial reporting or fiscal representation certified by the Contractor's Board of Directors, provided the Contractor meets the following criteria: 1. That financial reporting and any associated management letter show no reportable conditions or internal control issues; and 2. There has been no turnover in key staff since the beginning of the period for which the financial reporting was completed. Audit documentation shall be sent electronically to: csdaudits@kinocounty.gov City of Tukwila 102 Page 4 of 10 2017/2018 Contract - 6041770 DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 IX. Corrective Action If the County determines that a breach of contract has occurred, that is, the Contractor has failed to comply with any terms or conditions of this Contract or the Contractor has failed to provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A. The County will notify the Contractor in writing of the nature of the breach; The Contractor shall respond in writing within ten working days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the proposed completion date for bringing the Contract into compliance, which date shall not be more 30 days from the date of the Contractor's response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B. The County will notify the Contractor in writing of the County's determination as to the sufficiency of the Contractor's corrective action plan. The determination of sufficiency of the Contractor's corrective action plan shall be at the sole discretion of the County; C. In the event that the Contractor does not respond within the appropriate time with a corrective action plan, or the Contractor's corrective action plan is determined by the County to be insufficient, the County may commence termination or suspension of this Contract in whole or in part pursuant to Section II.C.; 0. In addition, the County may withhold any payment owed the Contractor or prohibit the Contractor from incurring additional obligations of funds until the County is satisfied that corrective action has been taken or completed; and E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to Section II., Subsections B, C, D, and E, X. Dispute Resolution The parties shall use their best, good -faith efforts to cooperatively resolve disputes and problems that arise in connection with this Contract. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Contract while attempting to resolve the dispute under this section. XI. Hold Harmless and Indemnification A. In providing services under this Contract, the Contractor is an independent Contractor, and neither it nor its officers, agents, or employees are employees of the County for any purpose. The Contractor shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compensation, wages, benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by reason of this Contract. The Contractor shall protect, indemnify, defend and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Contract. B. The Contractor further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this City of Tukwila Page 5 of 10 2017/2018 Contract - 0041770 103 DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 Contract by the Contractor, its officers, employees, agents, and/or representatives. This duty to repay the County shall not be diminished or extinguished by the prior termination of the Contract pursuant to the Term and Termination section. C. To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify, and save harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the Contractor, its officers, employees, subcontractors and/or agents, in its performance and/or non-performance of its obligations under this Contract. The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, the Contractor, by mutual negotiation, hereby waives, as respects the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the County incurs any judgment, award, and/or cost arising therefrom including reasonable attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. D. To the maximum extent permitted by law, the County shall protect, defend, indemnify, and save harmless the Contractor, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the County, its officers, employees, and/or agents, in its performance and/or non-performance of its obligations under this Contract. The County agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, the County, by mutual negotiation, hereby waives, as respects the Contractor only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the Contractor incurs any judgment, award, and/or cost arising therefrom including reasonable attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E. Claims shall include, but not be limited to, assertions that use or transfer of software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. F. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Contract. G. The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. XII. Insurance Requirements By the date of execution of this Contract, the Contractor shall procure and maintain for the duration of this Contract, insurance as described in EXHIBIT I., against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Contractor, its agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractor, The Contractor may furnish separate certificates of insurance and policy endorsements for each subcontractor as evidence of compliance with the insurance requirements of this Contract. The Contractor is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Contractor, Its agents, employees, officers, subcontractors, providers, and/or provider subcontractors to comply with the insurance requirements stated herein shall constitute a material breach of this Contract. Examples of coverage types and limit City of Tukwila Page 6 of 10 2017/2018 Contract - 6041770 104 DocuSrgn Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 requirements can be found by visiting http://www.kingcounty.gov/DCHS/contracts. Contractors shall read and provide required insurance documentation prior to the signing of this Contract. XIII. Assignment/Subcontracting A. The Contractor shall not assign or subcontract any portion of this Contract or transfer or assign any claim arising pursuant to this Contract without the written consent of the County. Said consent must be sought in writing by the Contractor not less than 15 days prior to the date of any proposed assignment. B. "Subcontract" shall mean any agreement between the Contractor and a subcontractor or between subcontractors that is based on this Contract, provided that the term "subcontract" does not include the purchase of (1) support services not related to the subject matter of this Contract, or (2) supplies. C. The Contractor shall include Sections IV, V, VI, VII, XI A, XI B, XI G, XIII, XIV, XV, XVI, XVII, XVIII, XXIV, XXV, and XXVI, in every subcontract or purchase agreement for services that relate to the subject matter of this Contract. D. The Contractor agrees to include the following language verbatim in every subcontract for services which relate to the subject matter of this Contract: "Subcontractor shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent act or omissions of subcontractor, its officers, employees, and/or agents in connection with or in support of this Contract. Subcontractor expressly agrees and understands that King County is a third party beneficiary to this Contract and shall have the right to bring an action against subcontractor to enforce the provisions of this paragraph." XIV. Nondiscrimination and Payment of a Living Wage A. The Contractor shall comply with all applicable federal, state and local laws regarding discrimination, including those set forth in this Section. B. During performance of the Contract, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicants sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. The Contractor will make equal employment opportunity efforts to ensure that applicants and employees are treated, without regard to their sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. Additional requirements are at http://www.kingcounty.gov/DCHS/contracts. In accordance with King County Ordinance 17909, as a condition of award for contracts for services with an initial or amended value of $100,000 or more, the Contractor agrees that it shall pay and require all Subcontractors to pay a living wage as described in the ordinance, to employees for each hour the employee performs a Measurable Amount of Work on this Contract. The requirements of the ordinance, including payment schedules, are detailed at http://www,kingcounty.gov/operations/procurement/Resources/ordinance- 17909.aspx Violations of this requirement may result in disqualification of the Contractor from bidding on or being awarded a County contract for up to two years; contractual remedies including, but not limited to, liquidated damages and/or termination of the Contract; remedial action as set forth in public rule; and other civil remedies and sanctions allowed by law. City of Tukwila Page 7 of 10 2017/2018 Contract - 6041770 105 Docusign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 XV. Conflict of Interest A. The Contractor agrees to comply with applicable provisions of K.C.C. 3.04. Failure to comply with such requirements shall be a material breach of this contract, and may result in termination of this Contract pursuant to Section II and subject the Contractor to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Contractor acknowledges that if it is found to have violated the prohibition found in this paragraph, its current contracts with the county will be cancelled and it shall not be able to bid on any county contract for a period of two years. C. The Contractor acknowledges that for one year after leaving County employment, a former County employee may not have a financial or beneficial interest in a contract or grant that was planned, authorized, or funded by a County action in which the former County employee participated during County employment. Contractor shall identify at the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Contract. Failure to identify current or former County employees involved in this transaction may result in the County's denying or terminating this Contract. After Contract award, the Contractor is responsible for notifying the County's Project Manager of current or former County employees who may become involved in the Contract any time during the term of the Contract. XVI. Equipment Purchase, Maintenance, and Ownership A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract funds at a cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as a Contract budget item, is upon its purchase or receipt the property of the County and/or federal/state government. The Contractor shall be responsible for all such property, including the proper care and maintenance of the equipment. B. The Contractor shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Contract unless otherwise agreed upon by the parties. XVII. Proprietary Rights The parties to this Contract hereby mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the County. The County agrees to and does hereby grant to the Contractor, irrevocable, nonexclusive, and royalty -free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Contract. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor which are modified for use in the performance of this Contract. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Contractor that are not modified for use in the performance of this Contract. City of Tukwila 106 Page 8 of 10 2017/2018 Contract - 8041770 DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 XVIII, Political Activity Prohibited None of the funds, materials, property, or services provided directly or indirectly under this Contract shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. XIX. King County Recycled Product Procurement Policy In accordance with King County Code 18.2g, the Contractor shall use recycled paper, and both sides of sheets of paper whenever practicable, when submitting proposals, reports, and invoices, if paper copies are required. XX. Future Support The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted herein except as expressly set forth in this Contract. XXI. Entire Contract/Waiver of Default The parties agree that this Contract is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Contract. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract unless stated to be such through written approval by the County, which shall be attached to the original Contract. XXII. Contract Amendments Either party may request changes to this Contract. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Contract. XXIII. Notices Whenever this Contract provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of the Contractor and the project representative of the County department specified on page one of this Contract. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XXIV,Services Provided in Accordance with Law and Rule and Regulation The Contractor and any subcontractor agree to abide by the laws of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted under this Contract, all of which are incorporated herein by reference. in the event that there is a conflict between any of the language contained in any exhibit or attachment to this Contract, the language in the Contract shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. XXV. Applicable Law This Contract shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. City of Tukwila Page 9 of 10 2017/2018 Contract - 6041770 107 DacuSign Envelope ID: 62B8D7BA-F155-4441-9F6E-EF5242CA5F34 XXVI.No Third Party Beneficiaries Except for the parties to whom this Contract is assigned in compliance with the terms of this Contract, there are no third party beneficiaries to this Contract, and this Contract shall not impart any rights enforceable by any person or entity that is not a party hereto. XXVII. Contractor Certification By signing this Contract, the Contractor certifies that in addition to agreeing to the terms and conditions provided herein, the Contractor certifies that it has read and understands the contracting requirements on the DCHS website at http://www.kingcountv.govJDCHSIcontracts and agrees to comply with all of the contract terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance, and Credentiaiing, as applicable. IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract: KING COUNTY CITY OF TUKWILA FOR King County Executive Signature Allan Ekberg Date Name (Please type or print) Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY City of Tukwila 108 Date Page 10 of 10 2017/2018 Contract - 6041770 DocuSign Envelope ID: 62BBD7BA-F155-4441-9FEE-EF5242CA5F34 Cities Insurance Authority 20-Oct-I 7 Cerl#t: 11126 King County Dept. of Community & Human Services Attn: Randy Popl ock 401 Fifth Ave, Suite 510 Seattle, WA 98104 RE: City of Tukwila Minor Home Repair Program C17623 Evidence of Coverage The above captioned entity is a member of the Washington Cities Insurance Authority (WCIA), which is a self insured pool of over 160 public entities in the State of Washington. P.O. Box 8803(1 Tukwila, WA 98138 !'ht)ttL: 2O6 575-(5046 Pax: 206r575-7.1.'-6 WCIA has at least $1 million per occurrence limit of liability coverage in its self insured layer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the member. WCIA was created by an interlocal agn-eement among public entities and liability is self f ended by the membership. As there is no insurance policy involved and WCIA is not an insurance company, your organization cannot be named as an additional insured. Sincerely, Eric B. Larson Deputy Director cc: Peggy McCarthy Laurie Anderson, Stacy Hansen City of Tukwila Page 1 of 1 2017-2018 Contract 5978579-Exh I 109 110 DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 EXHIBIT II TUKWILA SENIOR PROGRAM SENIOR CENTER PROGRAM WORK STATEMENT The Contractor shall increase participation and inclusion, update organizational infrastructure, complete minor capital improvements and facility repairs, and provide enhanced services including referrals for King County's Property tax Exemption for older persons in accordance with the terms and conditions described hereinafter. The total amount of reimbursement pursuant to this Exhibit shall not exceed $77,500 in County funds during the period July 1, 2018 through ❑ecember 31, 2018. The contract period may be extended at the discretion of King County based on its evaluation of circumstances such as a capital project that cannot be completed by December 31, 2018 due to circumstances beyond the control of the Contractor. li. PROGRAM ❑ESCRIPTION A. Outcomes The senior center increases short-term stability through ❑ne-time investment that: 1. Increases senior center participation and inclusion; 2. Updates Organizational Infrastructure; 3. Maintains the Center's facility through maintenance ❑r minor capital projects; and/or; Sustains or Enhances senior center programming without creating ongoing funding requirements. B. Indicators 1. Formulate and implement strategies to increase participation and inclusion of previously underserved groups. 2. Complete capital investment projects to enhance or maintain the facility as described in the Request for Qualifications (RFQ) application. 3. Market, educate participants, refer and have available applications for the King County Property Tax Exemption program. C. Eligibility This contract's funding must be used to provide capital and/or regional health and human services for persons who are 55 years old or older or their caregivers. King County encourages particular focus an older adults who live on low -incomes, who are people of color, who are geographically, physically, culturally, or linguistically isolated, or whose primary language is not English. No otherwise eligible person may be Tukwila Senior Program Page 1 of 5 2018 Contract #6041770-Exh II 111 ❑ocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 required to pay to receive services or access facilities funded by this contract, although contractors may provide the opportunity for persons to provide donations. D. Definitions 1. "Sustain or Enhance Programming" means investments that will extend operations of or enhance basic services such as Health Promotion, Wellness and Fitness; Education, Recreation, Socialization; Social Work Services and Outreach Activities. Social work services include assistance provided by, or under the supervision of a qualified social worker including one-on-one counseling, home visits, and group sessions to older adults or caregivers. 2. "increase Participation and Inclusion" means obtaining the participation of new and more diverse older adults such as underserved, homeless, homebound, isolated, rural or marginalized older adult populations and caregivers or those with mobility issues. It may include a variety of strategies to locate, recruit older adults or assess the best strategies to accomplish increased participation and inclusion of older adults residing in their service area, but not currently participating in at the senior center, 3. "King County Property Tax Exemption Outreach" for King County senior citizens is defined as marketing, educating participants, making referrals to the King County Assessor's Office and having available applications for low income older adults to apply for a reduction in property taxes. 4. "Legal Counseling" is defined as activities delivered by volunteer attorneys, trained legal interns, or other trained volunteers to provide clients with individual or group education, information, or advice on legal issues. 5. "Minor Capital Investments" to Enhance or Maintain the Facility means repairs, physical improvements, maintenance, vehicle repairs, or equipment purchases not exceeding $49,999. A variety of projects and/or purchases may be proposed under this category. 6. "Partnerships with Small Nutrition Sites" means senior centers establishing a relationship with nutrition sites that do not meet the definition of senior center and to foster a relationship between the two agencies, enhance services available at the small nutrition site(s) such as expanded programming, increased days of operation and assistance to connect participants to the broader network of services available to older adults in King County. 7. "Schedule of Activities" is defined as a list that shows the names, dates and times of activities and programs offered specifically targeting and without charge to individuals age 55 and older. 8. "Senior Center Survey" is defined as a measurement tool designed to assess whether senior center participants received benefit and/or saw positive changes in their lives as a result of attending the senior center. Tukwila Senior Program 112 Page 2 of 5 2018 Contract #6041770-Exh 11 DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 9. "Small Nutrition site means an agency listed in Attachment 2, Aging and Disability Services Congregate Nutrition Sites, that does not provide qualifying services for seniors three days a week for a minimum of 15 hours a week. 10. "Transportation Services" are defined as activities to provide mobility to clients by means of providing transportation directly, collaborating with organizations that provide transportation, or assisting clients to access transportation when they cannot drive. 11. "Update Organizational Infrastructure" means developing, maintaining or repairing the organization's systems, staff capacity and information technology infrastructure that allows the senior center to function well and effectively and efficiently serve seniors. E. Program Requirements 1. Minimum Performance Requirements The Contractor shall meet the following minimum performance requirements during the term of this Exhibit and shall complete the reporting requirements set out in Section 1V of this Exhibit: Tukwila Senior Program a. increase senior center participation and inclusion: Contract with professional agency to design and manage a senior services needs assessment to provide goals and strategies that enhance and improve recreational and other services for older adults offered in Tukwila. The assessment will identify communications and outreach strategies to target ethnic groups with the goal of increasing participation and inclusion of diverse communities of older adults at the senior center; ii. A number of approaches may be used to maximize information gathered through the needs assessment such as translation of materials, collaborating with partners to reach out to diverse populations including senior housing facilities, hosting special events and meetings with translators, or providing transportation services to facilitate attendance; and, The needs assessment will provide guidance for future programming to improve quality of life and overall health of older adults in Tukwila. b. Implement minor capital investments to enhance or maintain the facility including: Installation of two sensor -operated automatic doors in the community center; and, ii. Installation of automatic door openers in two restrooms to assist individuals experiencing mobility issues. Page 3 of 5 2018 Contract #6041770-Exh II 113 DocuSign Envelope ID: 628BD7BA-F155-4441-8F8E-EF5242CA5F34 c, Provide King County Property Tax Exemption Outreach to older adults including the following services: Agency shall publicize and provide information to older adults participating at the senior center about the availability of the King County Senior Property Tax Exemption; il. Agency shall have paper applications for the senior property tax exemption available to interested individuals; Agency shall provide interested seniors with referral information on how to contact King County Assessor and apply for the senior property tax exemption; and, iv. Agency will include the number of individuals referred to the King County Assessor's office in their monthly report. III. COMPENSATION AND METHOD OF PAYMENT A. Billing Invoice Package 1. The Contractor shall submit a Billing Invoice Package (BIP) monthly that consists of an invoice statement, receipts and other reporting requirements as stated in Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format and method approved by the County. The Billing Invoice Package is due within ten working days after the end of each month. 2. A hard copy of the invoice statement shall be submitted with original signatures. Accompanying reports as stated in Section IV. shall be submitted electronically. B. Method of Payment 1, The monthly payment for Contractor expenses incurred for Updating Organizational Infrastructure and implementing Capital Improvements and Minor Facility Repairs shall be made upon submission of documentation of actual cost of equipment, labor, and services. Reimbursement for these expenses shall not exceed: $20,000. 2. The monthly payment schedule for Increased Participation, Enhanced Programming and King County Property Tax Exemption Outreach shall be: July — November 2018 $9,583 December 2018 $9,585 Reimbursement for these services shall not exceed: $57,500. Reimbursement for this contract shall not exceed: $77,500, Tukwila Senior Program 114 Page 4 of 5 2018 Contract #6041770-Exh II DocuSign Envelope ID: 62BBD7BA-F155-4441-9F6E-EF5242CA5F34 4. The Contractor shall advise the County quarterly of any changes in revenues from sources other than the County that are used to provide services funded under this Exhibit. The Contractor agrees to renegotiate performance requirements if the County determines that such changes are substantial. 5. Payment to the Contractor may be withheld for any month in which the Contractor has not submitted the contractually required reports. IV. REPORTING AND EVALUATION REQUIREMENTS The Contractor shall submit the following reports electronically in a format and method approved by the County: A. Narrative Report, in a format approved by the County, identifying which of the services specified in Section Ii.D.1., Minimum Performance Requirements, the Contractor provided with each monthly invoice. The number of individuals referred to the King County Assessor's Office will be included in this report; B. Agencies that received funds for Minor Capital Investments will include in their monthly updates progress made towards completion of their capital projects and purchases; C. Contractor shall report to the County by December 10, 2018 on the progress of any capital projects and indicate whether the project(s) will be completed by December 31, 2018. An extension to the contract for the purpose of completing the project(s) can be considered at that time; D. A monthly schedule of activities and programs shall be submitted with the Narrative Report identifying names, dates and times of activities and programs offered specifically targeting and without charge to individuals age 55 and older; E. The six-month Senior Center Participant Report, Attachment B, on unduplicated participants for the contract period July 1, 2018 — December 31, 2018, It will include cumulative data on referrals make to the King County Assessor's Office for Property Tax Exemptions; and, F. A six-month narrative report that shall describe the specific results of each of the services specified in Section JI.D.1., Minimum Performance Requirements, and how each of those services increased the senior center's short-term stability. Tukwila Senior Program Page 5 of 5 2018 Contract #6041770-Exh 11 115 116 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes October 9, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair; Kathy Hougardy Staff: David Cline, Jack Pace, Vicky Carlsen, Jeff Friend, Stephanie Gardner, Moira Bradshaw, Derek Speck, Brandon Miles, Laurel Humphrey CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Agreement: King County Veterans, Seniors and Human Services Levy (VSHSL1 Staff is seeking Council approval to accept $77,500 in VSHSL funding from the King County Department of Community and Human Services Division. Funds will be used to develop an Older Adult Recreation and Services Needs Assessment and to perform minor capital improvements at the Community Center to update or enhance accessibility. No City matching funds are required for this award. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15, 2018 REGULAR CONSENT AGENDA. B. Ordinance: Off -Street Parking Regulations Staff is seeking Council approval of an ordinance that would allow off -premises parking areas for municipal uses and police stations as a conditional use in most zones as well as clarify standards for locating parking areas. The new Justice Center will include public parking across the street which is not allowed in the current code. The amendment is being handled as an emergency because it meets the requirements of preserving the welfare of the public, supporting the economic well-being of the city, and addressing the absence of public facilities and services. The Planning Commission recommends approval of the amendment. Chair Kruller asked if other potential uses, such as a farmer's market, would be possible under the amendment, and staff replied that they would. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. C. 2019-2020 Biennial Budget Staff presented proposed 2019-2020 budgets for the Lodging Tax (101 Fund). This fund includes the 1% special excise tax revenue charged on certain overnight stays in Tukwila, and use is limited to tourism promotion. Staff pointed out that the memo includes a typo for 2012 revenue - it should be $522,033. The City's supply of hotel rooms continues to increase, but supply is starting to catch up to demand. Projected revenues are $775,000 for 2019 and $800,000 for 2020. Expenditures in 2019 and 2020 will be for the continuation and development of events, a 117 118 COUNCIL AGENDA SYNOPSIS Isrrliah------- ------ ---------- -- ,heeling Date Prepared by Mayor's review Council ewiew 10/08/18 RB GeTv 10/15/18 RB rN1 ITEM INFORMATION ITEM No. 5.A. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGINDA DATE: 10/08/18 AGENDA I 1 I:aI T1 11.1•. A contract for regulated building materials (hazmat) services associated with the Public Safety Plan C.1'rI:GORY ® Discussion A Mlg Date 10/8/15 /1 Motion Date 10/15/18 ❑ Resolution AN Dale ❑ Ordinance Mfg Dale ❑ Bid Award Aft Dale ❑ Public Hearing M1g Dale El Other Ails Dale Aft& SPONSOR ['Council 0 :11zzyor ❑ HR ❑ DCD ❑ i~roan •e ❑ Dire ❑ TS ❑ P&R ❑ Police — P 1 F' ❑ Court SP( )NSOR'S The Council is being asked to approve a contract with NOVO Laboratory & Consulting SUNI.IARY Services for $64,740 for hazmat services associated with the Justice Center and existing Fire Station 54. These are necessary services associated with the demolition of buildings at the Justice Center site and investigation as to whether Fire Station 54 can be remodeled. The fee is included in the projects budgets. RINII.:WE17 BY ❑ C.O,\\ . Nitg. ❑ CDN Comm ® Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE..: 10/2/18 COMMITTEE CHAIR: QUINN • Public Safety Comm. Planning Comm. RECOMMENDATIONS: SPoNsoR/ADMIN. COMMirrEE Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EYPI D1'1'URE RI:(]11IRI.I] AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source:. Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/08/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 9/25/18 Proposed Contract Minutes from the Finance Com. meeting of 10/2/18 10/15/18 No Attachments 11Q 120 COUNCIL AGENDA SYNOPSIS fniliah - Meeting Date Prepared by :V1apr'.+ review Council review 10/08/18 RB 10/15/18 RB C-L-- (1 ITEM No. 5.B. ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORICIINAI.AGI NIDA DATE: 10/08/18 AcENDA i i i .\I '1'rrl.t•: Contract for programming and master planning services associated with the new Public Works facility C.1'1'F.Gc )Rv ►1 Discussion 10/8/18 ®t'/Iotion .11tg Date 10/15/18 Resolution ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing At Date ❑ Other liltg Date 11M1,g Date Mtg Dale S1't)NsoR ❑Council EIMcgor ❑NR DCD •Finance ❑Fire [ITS P&R ❑Police ❑PIV ❑Court SPONSOR'S The Council is being asked to approve a contract with SHKS Architects for $365,000 (which SL'MIMARY includes contingency) for programming and master planning services as a part of the Public Safety Plan. This contract is within the budget for Public Works revised by the Council earlier this year. RIN11.:WED 1-31. ❑ C.O.W. Mtg. ❑ Trans &Infrastructure DATE: 10/1/18 ❑ CDN Comm II Finance Comm. Comm. CHAIR: 1 Public Safety Comm. Arts Comm. ❑ Parks COMMITTEE ❑ Planning Comm. HOUGARDY RECOMMENDATIONS: SPONsOR/A[M1N. CU MMMIYI'ER Mayor's Office Unanimous Approval; forward to Committee of the Whole COST IMPACT / FUND SOURCE El1'E:.Ni)]'1'1'RI : RI';C3UIR[s1] AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/08/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 10/08/18 Informational Memorandum dated 9/25/18 Proposed Contract Minutes from the Public Safety Com. meeting of 10/1/18 10/15/18 No attachments 191 122 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: October 10, 2018 SUBJECT: Report for October 15, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. intergovernmental Update • SCORE Board Meeting: On September 26 Mayor Ekberg and City Administrator David Cline attended the SCORE Jail Administrative Board meeting. Mayor Ekberg is currently serving as the Chair of the Board. The City of Federal Way has notified the Board that they will be withdrawing from SCORE effective December 31, 2019. The Board has convened a sub- committee with representatives from the remaining member cities to analyze services, costs and options going forward. City Administrator David Cline represents Tukwila and is facilitating the sub -committee. • WCMA NW Women's Leadership Academy: City Administrator David Cline served as a host home for the launch of the Washington City/County Management Association's NW Women's Leadership Academy. The first cohort - the Class of 2019 - includes 32 women from a diversity of agencies, across the state, and at various levels and disciplines of the public sector, including Deputy Director of Community Development Nora Gierloff. • Pacific NW Public Sector Diversity Career Fair: On September 29 Joseph Todd, Technology and Innovation Services Director, Deputy Fire Chief Chris Flores, Firefighter Cathy Browning, Officer Lisa Harrison and Mia Navarro, Community Engagement Manager represented the City of Tukwila at the Pacific NW Public Sector Diversity Career Fair held at the Renton Pavilion. • King County Flood Control District Special Meeting: On October 2 Mayor Ekberg and Councilmember Robertson attended a Special Meeting of the King County Flood Control District where the Mayor testified about the importance of the Gaco-M itcheli setback on the Green/Duwamish Rivers and the impact it would have on flood control, fish habitat and the environment, including improving sustainability for the Puget Sound Orca population. • Tukwila Community Connections Meeting: The first Tukwila Community Connections meeting with Tukwila resident stakeholders was held on October 2. At the meeting, King County Metro outlined the project and approach that will be taken with the stakeholders and Tukwila City Hall • 6200 Southcenter Boulevard ■ Tukwila, WA 98188 • 206-433-I800 ' Website: TukwilaWA.gav 123 City Administrator's Report October 10, 2018 Page 2 the Tukwila community to figure out first- and last- mile connections to destinations within the Tukwila project area. Eight out of the fourteen members of the stakeholder group were in attendance and offered input on local destinations they travel to, and barriers that make places in Tukwila difficult to access. Metro is expecting to release a survey for input from all Tukwila residents in November and asked the stakeholders about upcoming events and best methods for reaching as many participants as possible. The survey results will be compiled prior to the next stakeholder group meeting, tentatively planned for January 2019. • King County City Manager's/Administrator's Meeting: On October 3 City Administrator David Cline, Deputy City Administrator Rachel Bianchi, and Police Senior Operations Manager Leon Richardson attended the King County City Manager's/Administrator's monthly meeting. Employment Security reviewed the implementation of the new Paid Family Leave Act: All employers will begin withholding premiums and reporting wages/hours in 2019 and benefits will commence 2020. Mark Larson Chief Deputy Prosecuting Attorney for the Criminal Division of King County shared that the County will no longer be prosecuting stand-alone small possession of narcotics (i.e. under 1 gram). There are approximately 600 cases in King County per year and Tukwila has under 25 cases per year. He also discussed the County's current enforcement of illegal marijuana grow houses and the complexity of pursuing prosecution in these cases. Katy Terry, Acting Director of King County Parks gave a presentation on the King County Parks Levy Renewal process and their community outreach efforts. II. Community Events • Seattle Chinese Immigrants Center/Sino-US Cultural and Economic Exchange: On September 27 Mayor Ekberg offered welcoming remarks to a Seattle Chinese Immigrants Center/Sino-US Cultural and Economic Exchange at Hotel Interurban. • SHAG Grand -Opening: Mayor Ekberg attended the Sustainable Housing for Ageless Generations VIP Grand Opening at the Sullivan Center at Tukwila Village on October 4. III. Staff Updates Public Safety • Freemasons Office of the Year: On September 22 Sergeant Zach Anderson was honored by the Freemasons of the Delta -White Center Lodge No.172 as Officer of The Year. Sergeant Anderson has been with the City for 13 years and oversees the Community Police Team (CPT). He was recognized for the outstanding work that he and his team have done. • Presentation at Governor's Industrial Safety and Health Conference: On September 26 Chief Linton was a presenter on Unmanned Aircraft Systems at the Governor's Industrial Safety and Health Conference in Spokane. • Hillcrest Apartments Community Meeting: On October 3 Chief Linton along with the Community Police Team (CPT) and the Community Policing Coordinator attended a community meeting at the Hillcrest Apartments. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 124 City Administrator's Report October 10, 2018 Page 3 Project Updates • 42nd Ave Phase I11: Estimated Completion: December 2018 The road construction contractor will be doing asphalt paving work on South 160th Street, and asphalt overlay work on 42nd Avenue South. Final overlay on both 42nd Avenue South and South 160th Street is scheduled for October 9 and 10. Traffic movement on 42nd Avenue South will be limited to local access only during work hours 7:00am-5:00pm. The electrical subcontractor is installing private service connections to properties along 42nd Avenue South. The road construction contractor will also continue installation of modular block walls, guardrail work, landscaping, and concrete work. There will be some traffic delays due to congestion with multiple working crews on site. • 53rd Ave 5: Estimated Completion: March 2019 The contractor is making headway with the joint utility trench (JUT) and should complete the section between 139th and 140' Streets this week. Once completed, full road closures due to trench crossings will be reduced. ▪ BAR Bridge Rehabilitation: Estimated Completion: February 2019 The contractor is working on the southside sidewalk and steel work on the bridge deck. They also continue to install the pressure grouting for the footings. They were authorized to continue work during the railroads seasonal shutdown that occurs mid -October. This will allow the contractor to finish all work that impacts the railroad rather than shutdown for the season. The project is currently on schedule. • Strander Boulevard Project: As part of our continued outreach to promote the Strander Boulevard expansion project City Administrator David Cline, Deputy City Administrator Rachel Bianchi, Public Works Director Henry Hash and Deputy Public Works Director Hari Ponnekanti gave a tour of the area to WSDOT Secretary Roger Millar. • Tukwila Village: On September 24 Kona Kai Coffee temporarily closed due to some internal management issues. The Kona Kai board of directors is working on a plan to reopen. Kona Kai is a non-profit organization and has no legal relationship to the Tukwila Village Community Development Association (TVCDA) non-profit organization. The TVCDA board had been planning to temporarily contract with Kona Kai for shared services and community use of the Sullivan Center and will now work on an alternative plan for operating the Sullivan Center. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: No vacancies. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 125 City Administrator's Report October 10, 2018 Page 4 • Lodging Tax Advisory Committee: Vacant Positions: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident and Student Representative. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response September 17, 2018 Comment was given about not Parks & Recreation staff contacted Council Meeting having enough playground the resident and advised that the equipment at Cascade View Park t❑ entire play equipment area was meet the needs of the children. enlarged and two additional swings were installed last year. Staff are looking at alternatives to adding more swings to the park. Phone: 206-433-1800 • Emaii: Mayor@TukwitaWA.gov • Website: TukwilaWA.gov 126 Goal 1 2018 Quarter 3 Workplan Update A B C D E 1 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments 2 Goal 1 - A community of inviting neighborhoods and vibrant business districts David Cline 3 Priority 1 Cultivate safe, attractive and welcoming neighborhoods David Cline 4 TIB Plan and zoning update Jack Pace Drafting of new zoning code uses and standards is proceeding and staff is working with consultants on the rechannelization project. PC work session and hearing on the TIB updates planned for 4th quarter. PW and DCD are collaborating on a memo to TIC and CDN giving options for the next steps. 5 City Wide Wifi Joseph Todd, Henry Hash Deployed first zone in January seeing heavy utilization Averaging 200 to 230 users a month on public wifi expanding to next block 146th from 144th Developing Detailed plan for phase 2 of Free City WIFI and analysing phase 3 ( public parks) 6 Tukwila Technology Academy Joseph Todd Technology Academy kicks off with support from Esri, Microsoft, and Bettyblocks and in partnership with the Tukwila School District. Classes run from July 9th to August 20th. 7 SPRINT Bruce Linton Henry Hash Total Hours, and Tickets issued for 1st quarter are: 103 hours worked, 84 speeding tickets, 149 total tickets. Radar speed signs located at Thorndyke Elem, 58th Ave S/S 144th St, 42nd Ave S Ped Bridge, 42nd Ave S Bridge (load), S 200th St Bridge (bump). Total Hours and tickets for the first two months of the 2nd quarter are: 89 hours worked, 42 speeding infractions, and 191 total infractions. The stats for June 2018 is not yet available as of this date (7/6/18) Officer Kolstad left the department and Officer Ames has been covering patrol shortages. There's no statistics available yet for this quarter. 8 Enhanced Code Enforcement Jack Pace Rental housing renewals nearly complete, 2 vacant structures demolished, 70 cases opened and 37 closed. Moving forward with abatements, resolving long term cases. Held an unfit building hearing for the property located at 15026 42 Ave S and issued a decision that weeds and garbage must be removed and a demolition permit must be submitted by October 19th. 9 Tukwila Works Rachel Bianchi 52 issue reported and addressed 101 issues reported and addressed 574 issues reported and addressed 10 42nd Ave S S Phase III Residential Improvements Henry Hash Gilliam creek culvert installed and a pedestrian path was opened on 4/24/18. Undergrounding, gas, and other street improvements ongoing. On 6/25/18 the base lift of asphalt was installed on 42nd Ave S between Southcenter Blvd and S 160th St. Culvert is substantially complete and sidewalks, driveways, and undergrounding continues. Seattle City Light has installed the new underground system. The current schedule is that final overlay on both 42nd Avenue South and South 160th Street on October 9 and 10. Substantial approval and punch list iotems are expected to be done by December 2018. 11 53rd Ave S Residential Improvements Henry Hash SCI Infrastructure began work on 4/9/18 with sewer and water upgrades to be the main focus through June. Sewer, water, and new underground electrical vault installation continues. Periodic one lane traffic control should be expected with minimal delays. Water Main is installed between Interurban S to S 157th. The contractor is making headway with the joint utility trench (JUT). They are tackling the hardest and most impactful section between 139th and 140th Street. Project completion is expected to be in March 2019. 12 Duwamish Gardens/Chinook Winds Henry Hash Rick Still Duwamish Gardens completed and accepted by Council 3/5/18. King County is working on design of Chinook Wind. City staff applying for RCO grants. RCO preliminary grant has been submitted, final grant paperwork is due 7/6/18. King County is in the outreach and presentation stage of the Chinook Winds Mitigation Project and has communicated that upon construction completion in fall of 2020 a 10-year plant monitoring phase will begin. After completion of that they will be looking to transfer the site over to the City of Tukwila in 2032. 13 Municipal 1% for art program Rick Still The draft Municipal Arts Plan has been prepared and will be presented to CDN on 4/24/18 (tentatively scheduled for C.O.W. 5/14, Reg 5/21). The Municipal Arts Plan was approved by City Council on 5/21/18. Implementation will begin in Q3. RFP's were solicited and two "Artists in Residence" (AIRs) have been selected. COntracts have been signed and the AIRs will begin work on 10/1/18. 14 S 144th St Phase II (42nd Ave S/S 144th St Traffic Signal) Henry Hash Traffic signal installed. S 144th St has two punchlist items to be completed before physical completion in May 2018. Physical completion on 6/6/18. Working on remaining documentation for final payment with close out to follow. Closed out the TIB grant paper work 15 Comprehensive Plan Implementation Jack Pace Tree code adopted, ADU update underway, Ryan Hill study completed Annual amendments adopted. ADU regulations adopted. Outreach for ADU amnesty period is underway. 16 Duwamish Hill Preserve Phase II Rick Still Completed in 2017. 17 BNSF Intermodal Facility Access implementation Henry Hash On hold. On hold. On hold. 18 S 119th St Pedestrian Bridge Repair and Painting Henry Hash Girder tops replaced in 2017. Deck repairs scheduled for Summer 2018. Painting will not take place in 2018 as funding being applied to S 196th St bridge repairs. Processed the work order with King County to proceed with the deck repairs. Work is scheduled for 3rd Quarter. We are currently contracted with King County to provide an epoxy, skid resistant surface/wearing course on the bridge deck. This work is part of an ongoing MOU we have with King County. Bridge repairs are underway. Work to continue into next year. Painting hasn't been pursued due to budgetary constraints in Public Works and the bridge program. The remainder of bridge program funds for 2018 are dedicated to the emergency repair of 196th/200th. 2019 funds will be dedicated to fix/replace the approach slabs on the same bridge next year. We don't have the funding to do the entire project at once this year, therefore it was phased. V9 Update Landscape and Tree Ordinances Jack Pace Tree code adopted, landscape adopted in 2017 Updated forms and procedures, beginning public outreach/education. Outreach for new tree regulations is underway. Goal 1 2018 Quarter 3 Workplan Update A B C D E V1 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments 20 TIB & S 142nd St. crosswalk, S 140th St Intersection Improvements Henry Hash Ongoing, unsuccessful for grants in 2016. Discussions ongoing at Transportation and Infrastructure Committee meetings. Currently no funding. Applied for TIB grants for a Rectangular Rapid Flash Beacon 21 Dog Park Rick Still Completed Q1 2018. Completed. Completed. 22 See You in the Park Rick Still Summer neighborhood event series are currently being planned for Foster Park (7/11/18), Riverton Park (7/18/18), and Tukwila Park (7/25/18) Event plans are being finalized and each event has been promoted to residents living in the area of each park (direct mail postcards), as well as general event information about these events to the entire community. All three events happened in July and once again provided a good opportunity to connect with local residents. The Joe Henry Duffie Field sign dedication ceremony happened on 7/11/18 in conjunction with the See You in the Park event at Foster Park. 23 Cascade View Safe Routes to School Phase II Henry Hash Completed and accepted by Council 3/5/18. 24 NEW: 146th Stree Play Space Rick Still Working with funding sources to acquire land on 146th. Purchase is planned to occur in 2019. 25 Priority 2 Promote dynamic urban environments David Cline 26 Motel Sites Redevelopment Derek Speck HealthPoint is conducting a needs assessment and project scoping. HealthPoint continued needs assessment and project scoping. HealthPoint continued needs assessment and scoping. 27 Traveler's Choice Motel Site Derek Speck Council authorized sale process which will occur this summer. A request for proposals was drafted. Will be issued in July. RFP was put on hold pending possible purchase by businesses being dislocated for Justice Center. 28 Tukwila Village Phase 1 Derek Speck Land sale was completed in 2017. New residents started moving into Building D on April 29, 2018. Community celebration scheduled for 7/21/18. Community celebration scheduled for 7/21/18. Continued forming community organization. The Tukwila Village Community Development Association (TVCDA) held its first board meeting on 9/20/18 and adopted bylaws and began developing policies. 29 Tukwila Village Phase 2 and 3 Derek Speck Developer is arranging financing. Plan to sign a Purchase and Sale agreement in 2018. Developer is arranging financing. Plan to sign a Purchase and Sale agreement in 2018. Expect to close escrow in early 2019. Developer re -started construction on Building A. Purchase and Sale agreement anticipated for Council decision in Q4. 30 Southcenter Pedestrian Bridge Henry Hash Pedestrian Bridge open. Contractor installing handrails and landscaping. Completion expected in May 2018. Ribbon cutting held 6/22/18. Negotiations underway with contractor and handrail issues continue to be resolved. Staff are working with the contractor to close the Project 31 Southcenter Plan Implementation Jack Pace Washington Place nearly complete Washington Place has received C of 0, Broadstone Baker project under construction. Alliance assisted living development has submitted for design review. 32 Major Maintenance on Three Bridges Henry Hash Beacon completed, Zepp scheduled for final work with bridge closure on 5/11/18, and Grady is expected to have steel brackets installed by 5/5/18. All three bridges substantially completed by 6/30/18 and contractor has completed the punchlist. Final payment and closeout to follow. Staff are working with the contractor to close the Project 33 Washington Place Opening Derek Speck Hotel and apartments will open in May. Ribbon cutting held 6/22/18. Completed in Q2. 2018 Quarter 3 Workplan Update Goal 2 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 2 — A solid foundation for all Tukwila residents David Cline Priority 3 - Leverage effective partnerships and collaboration Continued partnership with Tukwila School District Rachel Bianchi Ongoing Ongoing Ongoing Internship/Job Shadow Program Rachel Bianchi Positions posted; direct outreach at Foster High School 10 internships filled; students to begin work on July 9, 2018 Positive results from student evaluations of the program and good ideas for improvement. Will continue to work with Tukwila School District to offer academic credits for internships during the school year and during the summer. TSD Capital Plan Jack Pace Land use approvals and building permits issued in 2017 Ongoing coordination Showalter design review was approved, 3 pre-apps for renovations to the elementary schools are scheduled. Highline Schools Mia Navarro Q3 Q3 Made initial networking contacts with Highline School District and individual school staff. More to report in Q4. SCA, PSRC, AWC, NLC Rachel Bianchi Ongoing Ongoing Ongoing Local and regional governments Rachel Bianchi Ongoing Ongoing Ongoing King County -Cities Collaboration (K4C) Jack Pace Henry Hash Continuing to attend meetings No action Continuing to attend meetings and preparing for the elected official summit in October. RASKC (Regional Animal Control Services of King County Christy O'Flaherty Tukwila is the consistent meeting place for the regional agencies working with RASKC. Continued pet licensing and oversight of volunteer who does outbound calling to citizens regarding licensing. Facilitated contact with Parks and Recreation for off -leash dog park signage; worked with Finance to utilize utility drop box for RASKC documentation. Staff (Dana Almberg) participated and enlisted others to volunteer at an event in Seattle to benefit RASKC. RASKC's new "Join the Team" promotion was compiled by the Clerk's Office and pushed out through the City's Facebook and Twitter accounts. Priority 4 - Encourage healthy, safe and affordable housing David Cline Housing Conditions Jack Pace Rental housing inspections ongoing Rental housing inspections ongoing Rental inspections are due September 30 and are nearly complete. Housing regional consortium Jack Pace Presentation at CD/N and staff attending meetings Staff attending the Regional Affordable Housing Task Force meetings Staff attending the Regional Affordable Housing Task Force meetings, draft plan will be complete in the Q4 Implement Housing Element of Comprehensive Plan Jack Pace ADU and short term rental policy brought to Council ADU review continued by Council. Public outreach and PC hearing on short term rentals ADU ordinance adopted. PC delayed action on short term rentals. Minor Home Repair Program Stacy Hansen 52.5 hours on technical assistance and MHR service delivery 66 hours on technical assistance, grant writing and MHR service delivery 47.5 hours of technical assistance and MHR service delivery Utility Discounts Henry Hash All Utility discounts for the City have been identified All Utility discounts for the City have been identified All Utility discounts for the City have been identified Connect residents to social services Stacy Hansen 566 individual contacts for services in Q1 507 individual contacts for services in Q2 534 individual contacts for services in Q3 2018 Quarter 3 Workplan Update Goal 3 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 3 — A Diverse and Regionally Competitive Economy David Cline Priority 5 - Maximize Tukwila's significant economic strength David Cline Planned Capital Funding Peggy McCarthy A financial framework was developed to model funding scenarios and options for the Public Safety Plan. The framework has been discussed with the Finance Committee in relation to assist them with decisions on the Public Safety plan funding, scope and timing. A Council workshop was conducted to deliberate and the Council selected a financing plan and project scope alternative for the Public Safety Plan, Option D-20. The Public Works Shops $20 million bond issue is scheduled for July 31, 2018. The D-20 framework continues to be updated as the Project budget is updated. Changes have been made to break out the debt service and each project from the total and to conform to the 2019, 2020 amounts with the 2019/20 biennial budget. Economic Development Plan Derek Speck Will start later in year. Will start later in year. Will start later in Q4. Lodging Tax Advisory Committee Brandon Miles Holding regular meetings. Planning celebrations for Southcenter 50. Funding marketing events listed below. Southcenter 50 Facebook page is active. LTAC started the public facing Southcenter 50 activities; held additional meetings about brand goals for 2019; and supported the Seawolves Championship Celebration. Seattle Southside Chamber Derek Speck Continued ongoing relationship. Continued ongoing relationship. Continued ongoing relationship. Southcenter Marketing Partnership Brandon Miles 2018 marketing is focused on Southcenter 50. The Southcenter 50 Facebook page is active. Westfield is hosting their main event on 7/31/18. Other events are being planned. Held ribbon cuttings for new bridge, Alliance, and Hotel Interurban. Westfield celebration set for 7/31. Rave Green run set for 9/15 and RenCon for 9/15-9/16 Rave Green run and Ren Con were well attended. Soundside Alliance for Economic Development Brandon Miles Continued participation. Continued participation. Soundside launched a property search web tool. Continued participation. Tukwila Valley South Jack Pace Working to adopt residential standards for TSO PC recommendation on TSO standards presented to Council Council adopted TSO standards Duwamish Corridor EIS Update Jack Pace Met with Boeing re update On hold for Boeing draft On hold for Boeing draft Central Business District Infrastructure Investments Henry Hash CBD Sanitary Sewer Rehabilitation is ongoing for design and construction in 2018. Sliplining contract has been awarded and is scheduled for Sept 2018. Design of next phase ongoing. Contractor has mobilized started cleaning and preparation for slipling Boeing Access Road over BNRR Bridge Rehabilitation Henry Hash Ongoing, lane closures will shift again in May 2018. Contractor placed concrete in the barrier on the north side of the structure. Contractor is aiming to pave the center lanes before bad weather. Contractor remains on schedule. Contractor completed biglift in September. Project is on schedule Enhanced Business Community Outreach Derek Speck Business outreach is focused on the Public Safety Plan. Will perform outreach as time permits. Multiple city staff began conducting outreach to businesses related to potential new revenues (taxes and fees). Will continue into Q4. 2018 Quarter 3 Workplan Update Goal 4 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 4 — A High Performing and Effective Organization David Cline Priority 6 - Ensure organizational effectiveness and responsible financial stewardship David Cline Implement Public Safety Plan Rachel Bianchi Property acquisition for all projects; ongoing design of FS 51 and Justice Center; developing strategies to address funding gap Property acquisition ongoing; agreements made with six businesses; funding gap strategy identified and agreed to by Council; ongoing design of FS 51 and the Justice Center. Property acquisition continues for Justice Center an Public Works sites. The City either has ownership or agreements with property owners on the majority of the subject properties. The City has agreements with all affected businesses. The City received Public Use and Necessity on the Justice Center property in September, with no opposition to its request. Both the Justice Center and Fire Station 51 will break ground in Spring of 2019. Enhanced community reporting and online services: P&R Membership and Room Management Software Rick Still Implementation for the PerfectMind software continues. More online accessibility features have been released. Patrons can register for most all programs online and reserve small meeting rooms along with racquetball times. For large rooms, they can look at the availability online but contact staff to reserve. Minor trouble -shooting continues. Staff continues to work through minor challenges and opportunities to optimize the software to streamline efficiencies for both customers and staff. In Q2 we implemented online registration and automatic payments for our summer camp participants. This resulted in 150 automatic payments occurring each week and easing the burden for both patrons and staff. As Staff continue to utilize the software program, they have expanded the automatic payment options to the before and after school programs. GET -IT (Government Electronic Technology Initiative for Tukwila) Christy O'Flaherty Nora Gierloff Russell Betteridge Tukwila Land Use and Building Permit files dating back to 1958 available online in the City's Digital Records Center, keyword searchable with 24/7 access by the public. (over 1.2 million records) Continue annual digitization/inclusion of DCD Development and Land Use Permits to include new record series of high retrieval SEPA records. New collaboration with Public Works to begin migration of high retrieval as -built records into the system. Sign Permits (2000-2010) have been incorporated into the City's Digital Records Center for online access by the staff and public. Additional work related to incorporation of Public Works As- builts is on going. Police records management Bruce Linton, Joseph Todd Only two interfaces remaining (Online Reporting and Justice interface), all other interfaces have been completed. System is fully implemented within the Police Department. Online Reporting went live. The Justice integration is progressing well. Justice integration is still in progress. Went live with Community Crime Map, which automatically syncs with Spillman to keep crime information updated online. Laserfiche Rio Christy O'Flaherty Joseph Todd Development for continued online transparency of City records to the public. Continued build out of Laserfiche as Electronic Content Management system at no additional cost to the City for development of online Public Records Request portal, to include management of the files thru the life -cycle of the record series. JLARC reporting components will also be included. Vendor is using our system in their DEMO to other agencies. Multiple meetings and trainings with Tukwila's vendor have been conducted to advance the work started in Q2. JLARC* required data reporting requirements for Public Records Requests (*Washington State Joint Legislative Audit and Review Committee) Christy O'Flaherty Became effective in 2nd Quarter 2018. Compilation of City-wide data from all departments for 18 metrics assigned by the State was undertaken in our office. Development of tools to standardize data quality across departments was undertaken and culled, with City-wide numbers calculated and submitted by the 7/1/18 deadline. This will be an annual process. The deadline referenced in Q2 was met with an extensive, data driven report on the impacts of the Public Records Act city-wide. Staff training will continue toward ongoing compilation of essential metrics. Fire Jay Wittwer, Joseph Todd Acquired and implementing work force Telestaff the new fire staff scheduling system. 95% completed, should be ready to implement Telestaff software program in Aug 2018. Telestaff software is being used by 100% of the department, still working through small issues. eTraklT Jack Pace, Joseph Todd On site assistance from Superion Continue to work with Superion to resolve issues Continue to work with Square Technologies (formerly Superion) to resolve issues. Conducting workflow analysis to fully understand functionality and intergrate across departments. GIS Joseph Todd Acquired enterprise license agreement, rolled out homeless interaction app for PD CPT, rolled out ArcGIS online to users, integrating GIS with Lucity asset management service. Rolled out collector, ipads for Lucity have been delivered to front line employees, ESRI supported technology Academy by providing 500 education licenses for students. DCD utilizing online environment for transportation walkability study. Connected at least four City of Tukwila applications to our GIS addressing service providing one source for addressing, mapping, and location data for City of Tukwila employees and citizens. Blue Beam Jack Pace, Joseph Todd TBD on hold until we complete the upgrade and stabilization of Trakit and e-Trakit Implementation of Blue Beam should occur in August Testing software and hardware with implementation in December Technology infrastructure investments Joseph Todd Deployed all laptops to end users, updating our mobile data and calling plans to First Net for first responders and essential staff, deployed tablets to frontline staff for use with Lucity asset management, setup and implemented express route for move to the cloud, acquired Ruckus backbone switches for replacement of end of life Cisco chas Moved all police and fire vehicles to FirstNet, Have acquired and deploying tablets to fire apparatus as part of the public safety plan Deployed a new email archive system to support public records requests. Modernized network infrastructure aged and out of support hardware. Upgraded all on -premise server operating systems from Windows Server 2003 to a supported version of windows server to reduce security risk. New Kyocera's Multi - Function Printers (MFP) have been deployed throughout the city. Performance measures/budget process Vicky Carlsen Most departments have completed allocating 2017 budget to programs. Departments that have completed 2017 allocation will receive 2018 worksheets in the next week or so. Departments started allocating 2018 budgets to programs. Files were set up to accommodate the 2019-2020 budget allocation to program process. The budget process continues with the Mayor's budget scheduled for presentation to the Council on October 1st. Departments have supplied performance measure information for the budget document. This will be an area to further refine with the continued implementation of PBB. Review and update impact fees Peggy McCarthy The fire and park impact fee legislation will be presented to the Finance Committee at the April 17th meeting. The fire and park impact fee legislation was completed and approved by Council in May 2018 without execution of the BERK contract extension. Fees will be considered for increase in October/November. The ordinance allows for automatic increases based on the ENR construciton cost index. Continue to meet financial reserve policy Peggy McCarthy Reserve policy has been met for all funds. Reserve policy has been met for all funds. Compliance with the reserve policy for 2019 and 2020 is addressed through the budget process. Compliance for 2018 is addressed with each quarterly financial report. The 2018 3rd quarter report is scheduled for presentation to the Council in November. Open Government Training Act (OGTA) Christy O'Flaherty Training for elected officials on Open Meetings, Records Retention and the Public Records Act mandated by the Open Government Training Act Coordinated creation of updated videos for each component of the "Act" for on -going training needs of elected officials and new Boards and Commissioners to meet the legal requirements. On going support to staff City-wide and Boards and Commissions liaisons to ensure compoliance with the OGTA. 2018 Quarter 3 Workplan Update Goal 5 Task Name Resource Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Goal 5 — A Positive Community Identity and Image Economy David Cline ' Priority 7 - Foster civic pride and an informed community David Cline Night Out Against Crime Bruce Linton No activity in Q1, activity starts in Q2 Notifications sent out - Night Out is set for August 7. Night Out was accomplished on August 7th and was a great success. Community Connectors Mia Navarro Recruitment of new Connectors; ongoing programmatic work Eight current connectors; meeting monthly through a civic academy format Eight current connectors; meeting monthly through a civic academy format. Connectors working on a presentation to Council. TukTV Rachel Bianchi Ongoing Ongoing Ongoing Hazelnut Rachel Bianchi Spring/Summer edition completed No action; next edition to be completed in Fall/Winter No action; next edition to be completed in Fall/Winter Tukwila Reporter Rachel Bianchi Ongoing Ongoing Ongoing Facebook & Twitter Rachel Bianchi Ongoing Ongoing Ongoing Enhanced website Rachel Bianchi Ongoing Ongoing Ongoing E-Hazelnut Rachel Bianchi Ongoing Ongoing Ongoing Park Watch Rick Still Park staff continue to work with community members on issues and opportunities related to neighborhood parks. Ongoing as noted in Q1. Ongoing as noted in Q1. Community calendar Rachel Bianchi Ongoing Ongoing Ongoing City annual report Rachel Bianchi Delivered to Council on time Healthy Tukwila Rick Still P&R staff continue to follow policies and introduce programming developed as part of the PICH Grant and Healthy Tukwila initiative. Ongoing as noted in Q1. Ongoing as noted in Q1. Green Tukwila Rick Still Green Tukwila work parties have been scheduled for 2018. Staff continue to build volunteer base and foster relationships with forest stewards. Ongoing as noted in Q1. Ongoing as noted in Q1. Police Dept. Community Liaison Team Bruce Linton The Community Liaison Officer is training the department on cultural competency. CLO is also working with the IRC, La Raza, Tukwila Schools and other organizations to build bridges to our diverse community. The Community Liaison Team completed training on cultural competency for the department with cooperation from the International Rescue Committee. The Community Liaison Officer (CLO) also conducted a diaper drive for families at Cascade View Elementary. The CLO was also involved in community meetings in various neighborhoods. He remains involved in solutions to issues involving homelessness The Community Liaison Team has been involved in the IRC Summer School, has been assisting the Mosque with traffic Control fofr Eid Celebrations, and continued outrach to community members. The CLO has also continued to address the difficult issue of homelessness in the city. Special events calendar Rick Still Staff is drafting a summer special events calendar for distribution in late May. Calendar was distributed. Completed. SnackPack Program and School District Collaboration Christy O'Flaherty Integration with School District and their partners to provide essential nutrition to students. Staff from our office (Ana Le) has stepped in to be the SnackPack Program liaison for the City for donation requests. Staff (Ana Le) is continuing to publicize information to staff regarding program needs and campaigns since the start-up of Ongoing support of block watches Bruce Linton Sent out information for the Community Police Academy in early February, with application forms. First class of community Police Academy held on March 7th. Completed three community engagements (blockwatches) as part of our community engagement strategy during 1st quarter. Attended blockwatch meetings on 4/17/18 at Villages at South Station, on 5/29/18 at Foster Point, a community meeting regarding speeding on 5. 148th St. On 6/13/18 and another community meeting at Duwamish Curve on 6/19/18. Many blockwatches hosted Night Out Against Crime events with Officers and City officials in attendance. Sent out the link for online reporting which was well -received by blockwatch members. October 10, 2018 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan October update In June, the Council approved the Plan's phasing and financing, based upon the Finance Committee and City staffs five -month exploration of options. Fire Station 51 and the justice Center have reached significant milestones as they begin their respective construction doc- uments. The Project Executive Team and City partners have had another productive month on all elements of the Plan. FIRE STATIONS • • Site development Geotechnical exploration will inform site development costs for Fire Station 52. The City owns the property for now -deleted Fire Station 54, and its use or disposition will be a future decision. On September 4, Public Safety expressed support for removal of the existing abandoned home. A hazmat investigation has been completed in prepara- tion for the home's demolition. Lydig is seeking bids for the demolition and leaving the site in a safe condition. A contract for the demolition will come before Council soon. Station 51 construction documents Weinstein AU has begun Station 51's construction documents phase. Design develop- ment pricing was presented 20 August in Public Safety and 27 August in COW, with Council consensus to move forward. Seven Fire Department -preferred alternates will be fully designed and included in bid package documents; Council will decide if/when any or all are adopted. Station 51's revised budget is $13.3 million. • Station 52 schematic design Weinstein AU's schematic design for Station 52 began in August and is progressing. At COW 10 September, Council concurred with Public Safety's 4 September recommenda- tions to (1) carry the administrative tenant improvements as an alternate, and (2) se- lect the Fire Department's preferred drive -through plan. Drive -through Station 52's re- vised budget will now be $19.26 million, up from $18.6 million for the back -in plan. r Station 54 assessment On 18 June, the Council eliminated new Station 54 from the Plan via Option D-20(f). Council has asked for an estimate to make life safety improvements to the existing sta- tion. This work has been initiated. Staff will present three potential options —with rough order of magnitude cost estimates —to Public Safety soon. 133 Stations' budget The project team's Station 51 design development estimate has begun to inform Sta- tion 52's schematic design budget, specifically adjusted to the City Hall site. At this point, the overage has grown for both stations. New Station 54's deletion will lose some economy of scale on design, construction, and dependent costs for Stations 51 and 52. Including Station 54's substantially reduced scope, the stations' overall revised budget is $34 million. • GC/CM pre -construction services Lydig is working with Weinstein AU on Station 51's construction documents and Sta- tion 52's schematic design. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed Resolution 1929 on 2 April, adapting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild- ers for the Justice Center —are ramping up efforts with the DBE community. Council can expect an update on their efforts next month. JUSTICE CENTER • • Property acquisition The City now owns four of nine Justice Center properties and will take control of more in the near future, including the Travelodge that is expected to be transferred to the City 1 November. Depending on due diligence and site access, the Council should ex- pect final pricing and closed transactions for more of the properties. If site acquisition is extended, permitting, environmental, and construction starts may be delayed. Public Use and Necessity was granted 14 September and not contested by any party. Due to delayed access to parcels in the middle of the site, there remain unknown risks that ha- ven't been fully estimated; additional site contingency funds are included in the overall project budget. Where accessible, the team is moving ahead with surveying and Phase II environmental investigation. Construction documents DLR and BNB began design development mid -June. Design development pricing has confirmed the revised schematic design budget of $68.5 million. Design development pricing was presented 1 October in Public Safety and 8 October in COW, with Council consensus to move forward to the construction documents phase. GC/CM pre -construction services BNB continues to work with the design team on cost estimating, constructability, mate- rial selection, and scheduling. BNB received Public Safety and Council approval 6 Au- gust to perform early abatement and demolition work on the JC-9 property. Impacted by the now -ended operating engineers' strike, demolition is done. BNB is developing pricing for JC-8 property (Travelodge) early abatement and demolition. This will be presented to Public Safety as soon as it's ready. PMQA update October 10, 2018 page 2 134 CONSOLIDATED SHOPS • i Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shops properties later this year. Site investigations and ne- gotiations are ongoing. King County Superior Court granted the City's request for Pub- lic Use and Necessity. Negotiations are under way regarding access, possession, and price. Design services A request for proposals went out 25 June for architectural services on a shops master plan and Heiser facilities tenant improvements. Ten proposals were submitted 20 July for shortlisting 23 July. Three interviews with finalists were held 13 August. A contract for $365,000 with the recommended firm, SHKS Architects, was approved by Public Safety 1 October and recommended by majority consensus at COW 8 October. Final Council debate and action is scheduled for 15 October. OTHER RESOURCES ■ Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., testing and inspections. Com- missioning awaits construction. Archeologists and transportation consultants for envi- ronmentaI reviews will be procured as needed. A hazmat contract for $64,740 with NOVO for work at the Justice Center and existing Fire Station 54 was approved by Fi- nance Committee 2 October and recommended by majority consensus at COW 8 Octo- ber. Final Council debate and action is scheduled for 15 October. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 and Justice Center bidding is now expected to begin in January, and construction on both projects next spring. PROGRAM BUDGET Financial plan From 6 February through 5 June, the Finance Committee and staff conducted an inten- sive effort to develop recommendations for full Council discussion re the Plan's signifi- cant financial gap. This effort culminated 5 June in a unanimous Committee recommen- dation of Option ❑-20(f} that was discussed at the 11 June Council workshop. Council reached consensus for Option D-20(f0, approved by a full Council vote 18 June. PMQA update October 10, 2018 page 3 135 Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values. These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND • Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed — Steps needed to attempt recovery. 0 Not meeting target No recovery plan in place. PMQA update October 10, 2018 page 4 136 Upcoming Meetings & Events October 2018 15th (Monday) 16th (Tuesday) 17th (Wednesday) 18th (Thursday) 19th (Friday) 20th (Saturday) ➢ Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Finance Cmte, 5:30 PM (Hazelnut Conference Room) ➢ Arts Commission, 5:00 PM (Community Center) ➢ Tukwila Histerical Society, Cancelled ➢ Action Tukwila Meeting 7:00 - 8:30 PM (Valley View Sewer Dist., 3460 S. 148`h Si) BECU Shredding & Recycle Event 9:00 AM - 1:00 PM (12770 Gateway Dr) www.becu.org Duwamish Alive! Fall 2018 Restoration 10:00 AM - 2:00 PM Duwamish Hill Preserve (3800 S. 115'h St) and Duwamish Shoreline (12770 Gateway Drive) visit www.forterra.org/ events. Friends of The Tukwila Library Book Sale 10:00 AM -3:00 PM (14380 Tukwila International Blvd) 22nd (Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) ➢ Transportation & Infrastructure Cmte., 5:30 PM (Hazelnut Conference Room) ➢ City Council Committee of the Whole Mtg.,Communitya 7:00 PM (Council Chambers) ➢ Community Development & Neighborhoods Cmte., 5:30 PM (Hazelnut Conference Room) ➢ City Council Special Budget Work Session 5:30 PM (Council Chambers) Autumn Harvest Carnival (j° 0 " 6:00 - 8:00 PM Center) $2.00 per child (forages 1-12). Join in the fun with a costume contest, crafts, games and much more. Healthy dinner option available for purchase. ➢ Planning Commission, 6:30 PM (Council Chambers) Tukwila 1nt'l. Blvd. Action Cmte's Trash Pickup Day 9:00 - 10:00 AM For location or information contact Sharon Mann 206-200-3616 > Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305. > Civil Service Commission: 2nd Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187. Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206-431-2197 > Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564. ➢Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) Purchase of new cashiering system and related software. (B) An ordinance regarding the gambling tax. (C) A resolution increasing business license fees. (D) A resolution regarding the compensation policy for City employees. (E) An amendment to a contract with Prothman Company. ((F) An amendment to a contract with Cabot Dow and Associates. (G) 2019-2020 Budget. > Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢ Planning Commission/Board of Architectural Review: 4h Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) Red light cameras proposal. (B) Revised King County inquest process. (C) 2019-2020 Biennial Budget. >Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. ➢Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59'1' Avenue S. Contact Louise Jones -Brown at 206-244-4478. ➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. Tentative Agenda Schedule MONTH MEETING 1 — MEETING 2 - MEETING 3 - MEETING 4 - REGULAR C.O.W. REGULAR C.O.W. October 1 8 15 22 See agenda packet Public Hearing: cover sheet for this week's agenda: October 15, 2018 Regular Meeting. An ordinance modifying off-street parking regulations as codified in Tukwila Municipal Code Chapter 18.56; declaring an emergency. Special Issues' -An ordinance modifying off- street parking regulations as codified in Tukwila Municipal Code Chapter 18.56: declaring an emergency. -Discussion on a resolution regarding a compensation policy for City employees. -A resolution regarding the compensation policy for City employees. Special Meeting to immediately follow Committee of the Whole Mtg. 138