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HomeMy WebLinkAbout1980-09-29 Special MinutesSeptember 29, 1980 5 :00 P.M. CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OFFICIALS IN ATTENDANCE BID OPENINGS AWARDS Bid Award: LID #30 Street Project TUKWILA CITY COUNCIL Special Meetinn M I N U T E S Mayor Todd called the Special Meetin; of the Tukwila City Council to order at 5:00 P.M. He reported that the Special Meeting was called to consider the recommendations from the Public Works Department: Tukwila City Hall Council Chambers 1. Bid Award for the LID #30 Street Project. 2. Bid Award for the purchase of a mobil street sweeper GEORGE D. HILL. J. REID JOHANSON, DORIS E. PHELPS, DANIEL J. SAUL, Council President. LAWRENCE E. HARD, City Attorney; TED UOMOTO, Public Works Director; PHIL FRASER, Senior Engineer; MAXINE ANDERSON, City Clerk. Ted Uomoto, Public Works Director, reported that three bids were received on the LID #30 Street Project: Moss Construction Valley Cement Construction R. L. Alia ENGINEER'S ESTIMATE $186,750.91 $174,889.16 $151,737.44 $144,000.00 Horton Dennis Associates have reviewed the bids and recommend the contract be awarded to R. L. Alia Company, the low bidder. Mr. Uomoto said there are still two right -of -way matters to be settled. Attorney Hard reported that there are two parcels of real property that are a concern; one owned by Harold Wynn, the other by S M Investments. As of this afternoon, Mr. Wynn's representatives indicated there would be no problem in obtaining the right -of -way. They have accepted the City's offer to purchase the right -of -way at $2.00 per square foot. He said he expects to have the paper- work done by the end of the week. S M Investment Company has also accepted the City's offer and will provide a deed. Mayor Todd played a key role in getting these matters settled. MOVED BY SAUL, SECONDED BY HILL, THAT THE CONTRACT FOR THE CONSTRUCTION OF LID #30 BE AWARDED TO R. L. ALIA IN THE AMOUNT OF $151,737.44.* Mr. Uomoto said R. L. Alia has indicated they have no major construction projects coming on so this fits into their schedule. Councilman Johanson said he doesn't recall that the City has purchased property for right -of -way under LID's before. Attorney Hard said it is very common for LID's to have to purchase right of -way. Mr. Uomoto asked the City Attorney at what point the contract can be signed. Do we need to have the deeds signed first? Attorney Hard said he is satisfied the City will receive the deeds within the week. He approved the signing of the contracts. Mr. Uomoto asked if they can authorize the contractor to proceed. Attorney Hard said he would like a couple of days to complete the deals, but if it is necessary to get the project completed, the City could proceed. Mr. Uomoto expressed concern about delaying the contracts too long so that winter weather is here. Delay could cause the project to go up to $275,000. There is a 45 day work schedule on this contract and they hope to complete it before Thanksgiving. Councilman Saul cautioned giving the Notice to Proceed before the deeds are received. Mayor Todd assured Council the contracts will not be executed until the deeds are received. TUKWILA CITY COUNCIL, SPECIAL MEETING September 29, 1980 Page 2 BID OPENINGS AWARDS Bid Award: LID #30 Street Project Bid Award: Mobil Street Sweeper Cont. Mr. Bob Thorpe, representing Mr. Wynn, said there were only a couple of minor problems with the documents. The papers should be ready for the City in a day or two. He said the $2.00 figure is a compromise on their part. Mr. Wynn is ready to proceed. *MOTION CARRIED. Ted Uomoto reported that there were three bids received for the purchase of a street sweeper. Howard Cooper Corp. Sahlberg Equipment, Inc. Southpark Industries, Inc. *MOTION CARRIED. $67,108.85 $58,543.64 $42,073.67 Mayor Todd suggested that when the money is received for the sale of the old sweeper it be placed back in the appropriate Street Fund. A detailed review of the specifications was made and compared with the cost difference. The lowest cost sweeper did not meet the desired specifications for City use. Mr. Uomoto recommended that the City purchase the mobil sweeper out -right at $58,543.64 and surplus the old sweeper. There is a possibility of receiving a higher price for the City's sweeper than the $4,543.64 offered on a trade -in by Sahlberg. Paul Boschee, Sahlberg Equipment, said this bid is very close to the State Bid price. Councilman Saul asked if the staff looked into rebuilding the old sweeper. Mr. Boschee said it would cost them in excess of $14,000 to rebuild it. The City would buy parts retail, so it would cost more. Councilman Saul asked how many days a week the sweeper is used. Ted Freemire, Public Works Superintendent, said 2 days a week during the summer and 3 days a week during the winter. Councilman Phelps said she had delivered information to the Public Works Director on the King County Equipment Lease Plan and she asked if anyone had checked to see the possibility of the City using this plan. Mr. Uomoto said he did not have the information. 2/ Councilman Saul asked how long a street sweeper lasts. Mr. Boschee said 6 years. Councilman Saul asked how much a monthly rental agreement would be. Mr. Boschee said $4,800 per month on straight rental. MOVED BY SAUL, SECONDED BY JOHANSON, THAT COUNCIL. AUTHORIZE STAFF TO BUY MOBIL SWEEPER, MODEL 2TE3 FROM SAHLBERG EQUIPMENT IN THE AMOUNT OF $58,543.64.* Mayor Todd asked if the motion allows Sahlberg to take the old sweeper on a trade -in. Councilman Saul said the motion did not include the trade -in. Mr. Freemire noted that Southpark Industries offered $6,000 for the purchase of the old sweeper even if they don't receive the bid. Council agreed that Staff has the authority to surplus the old sweeper in the best interest of the City. Mayor Todd said Council needs to consider the funding for the purchase of the new machine. MOVED BY SAUL, SECONDED BY PHELPS, THAT COUNCIL AUTHORIZE THE TRANSFER OF FUNDS AS PRESENTED IN BUDGET TRANSFER MOTION NO. 80 -36. MOTION CARRIED. TUKWILA CITY COUNCIL, SPECIAL MEETING September 29, 1980 Page 3 ADJOURNMENT: 5:45 P.M. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE SPECIAL MEETING OF THE CITY COUNCIL ADJOURN. MOTION CARRIED. M yo�� City CC er�