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HomeMy WebLinkAboutPlanning 2018-10-25 Item 3 - Adoption of 7/26/18 and 8/23/18 Minutes1u111,1,1,11p11111111111111111,1,1M City of Tukwila Planning Commission BOARD OF ARCHITECTURAL REVIEW (BAR) MINUTES Date: July 26, 2018 Time: 6:30 PM Location: Council Chambers Present: Chair, Nhan Nguyen; Vice Chair, Dennis Martinez; Commissioners, Louise Strander and Mike Hansen Absent: Commissioners Sharon Mann, Miguel Maestas, and Heidi Wailers Staff: Minnie Dhaliwal, Planning Supervisor; Lindsay Brown, Assistant Planner, and Wynetta Bivens, Planning Commission Secretary Chair Nguyen called the public hearing to order at 6:30 PM. Adopt Commissioner Nguyen requested the 06/28/18 minutes be amended to change the Minutes: word `rating' to `vetting' on page three, last sentence of his comments, He also read some additional language he requested be added to the minutes. Upon review of the 06/28/18 recording the language added to the minutes reflect his comments from the recording. Commissioner Hansen moved to approve the minutes as amended. Commissioner Martinez seconded the motion, Motion passed. Chair Nguyen swore in those wishing to provide testimony and opened the public hearing. CASE NUMBER: L18-0029 APPLICANT: Dale Sweeney REQUEST: Design Review approval for development of a 44,405 sf. Tru by Hilton hotel with 92 guest rooms and related site improvements. LOCATION: Northwest corner of Minkler Boulevard and Andover Park West, APN 2623049075 Staff asked the Commissioners the appearance of fairness questions. There were no disclosures, and no objections to the Commissioners hearing the case. Lindsay Brown, Assistant Planner, Department of Community Development gave the presentation for staff. She provided background info on the neighborhood and site; and gave a summary of the Tukwila Urban Center standards and guidelines that applied for the project. She also explained how the proposal meets the guidelines. She went over the applicant's proposed alternative diagrams and renderings for consideration, which were submitted immediately prior to the public hearing. 3 Page 2 Public Hearing Minutes July 26, 2018 As noted in the July 16, 2018 staff report the applicant did not submit information for the lighting, sidewalk grades, stamped concrete pattern, integrated benches, weather protection, waste receptacles, and mechanical equipment screening. Staff recommends approval of the project with 10 conditions as noted in the July 16, 2018 staff report. Dale Sweeney, Architect and applicant addressed questions for the Commission. Commissioner Stander inquired on the list of five outstanding informational items noted in the staff report. She asked the applicant when they would be ready to submit the items for review. The applicant responded that it would not be long. Commissioner Strander said she would like the information. There were no additional comments. The public hearing was closed. Deliberation: Commissioner Hansen said it was an exciting project, but he does not think that it's ready to be approved yet. He said the Commission does not have the information they would typically have for a project. He said his recommendation is that the applicant provide the information they need to approve the project. He said he would not be willing to approve tonight. Commissioner Martinez said he applauds staff and the architect on their willingness to work and re -work the proposal. He said he likes the idea ofintegrating new building material into the soffits, and he'd generally likes to see more exterior details.; He said they are almost at the finish line, but a couple of things needto be cleaned up, and they could probably fly right through the next meeting. He said it really is a shame that they couldn't get it all together tonight. Chair Nguyen asked the applicant when they could submit the informational items, so the project could come back to the Planning Commission. He also requested language to add a condition requiring larger street trees to address the issue of masking and the number of mature trees that were taken out for the project. Commissioner Hansen said he didn't know if he could support a condition for larger trees. Commissioner Nguyen revised his request (action item below, bullet one). Chair Nguyen re -opened the public hearing. The project will come back to the Planning Commission after the applicant has submitted the informational items for PC review. Staff asked for direction from the Commission regarding the 10 recommended conditions of approval. Staff walked through the conditions with the Commission. The Commission was in consensus with staff's recommended conditions of approval 1, 3, 4, 6, 7, 9, and 10 (see action item, bullet two regarding conditions 2, 5 and 8). 4 Page 3 Public Hearing Minutes July 26, 2018 ACTION ITEMS: • Staff will return to the Commission with more information on the size of the street trees shown at maturity and will work with the applicant's landscape architect to select larger street trees if necessary. • Staff will work with the applicant to create additional renderings illustrating recommended conditions of approval number 2, 5 and 8 and come back to the Commission with a recommendation. • Applicant shall submit the materials requested in "Informational Items" listed at the end of the staff report. MOTION: Commissioner Hansen moved to continue the public hearing to August 23 2018, 6:30 PM. Commissioner Strander seconded the motion. Motion carried. DIRECTOR'S REPORT: • Staff gave an update of projects scheduled forthe Planning Commission to review. • Staff said there is a tentative PC tour of the Commission's previously approved projects scheduled for August 16th. The Commissioners were asked to confirm their attendance. ADJOURNED: 7:45 PM Submitted by: Wynetta Bivens Planning Commission Secretary 5 6 ...Ill 111,1,1,11p11111111111111111,1,1iHI lly City of Tukwila Planning Commission BOARD OF ARCHITECTURAL REVIEW(BAR) PLANNING COMMISSION (PC) MINUTES Date: August 23, 2018 Time: 6:30 PM Location: Council Chambers Present: Vice Chair, Dennis Martinez; Commissioners, Sharon Mann Mike Hansen and Heidi Watters Absent: Chair, Nhan Nguyen; Commissioner Louise Strander and Miguel Maestas Staff: Nora Gierloff, Deputy Director; Minnie Dhaliwal, Planning Supervisor; Lindsay Brown, Assistant Planner, Max Baker, Assistant Planner and ynetta Bivens, Planning Commission Secretary Vice -Chair Martinez called the Board of Architectural Review public hearing to order at 6:33 PM and swore in those wishing to provide testimony. Lindsay Brown, Assistant Planner, Department of Community Development asked the appearance of fairness questions. There were no disclosures, and no objections to any of the Commissioners hearing the project. Case number L 18-0029 is a continuance from the BAR public hearing held July 26, 2018. CASE NUMBER: L18-0029 APPLICANT: Dale Sweeney REQUEST: Design Review approval for development of a 44,405 sf. Tru by Hilton hotel with 92 guest rooms and related site improvements. LOCATION: Northwest comer of Minkler Boulevard and Andover Park West, APN 2623049075 Lindsay Brown gave the presentation for staff. She provided a re -cap of the proposal from the July hearing, and the directions given by the BAR to staff and the applicant. Previously, staff recommended approval of the proj ect'with 10 conditions. The BAR directed staff to work with the applicant to create exhibits to reflect the revisions made to three of the recommended conditions. Staff also returned with more info on the proposed street trees species as requested. An overview of the revisions for the continuation were also given. Staff's revised recommendation from July 26, 2018 is approval of the project with three conditions and three informational items, as listed in the August 14, 2018 addendum to the staff report. The applicant agrees with staff's recommended conditions of approval. There were no public comments. Staff and the applicant addressed questions for the Commission. 7 Page 2 Public Hearing Minutes August 23, 2018 Dale Sweeney, Architect and the applicant addressed questions regarding maintenance of the building color materials fading, and lighting. The public hearing was closed. DELIBERATION: Commissioners Martinez and Hansen were both present at the July hearing and were in consensus that the applicant met all their obligations and addressed everything satisfactorily, as instructed. Commissioner Watters said the design looks good, and complimented the applicant on the trees proposed, but said she wanted to encourage some taller trees. Commissioner Mann said she is pleased with the development and the August proposal looks good now. She said it is pleasing to have a developer listen to recommendations and be willing to work with their design group to meet the design standards put together by the City and the Commissioners. She said her only concern was the additional lighting. Commissioners Hansen and Watters asked for some clarification on the proposed trees. MOTION: Commissioner Hansen made a motion to approve case number L18-0029 with staff's findings recommendations and three conditions, an additional condition for lighting on the south facade of the building, and three informational items.; Commissioner Mann Seconded the motion. All were in favor. CASE NUMBER: 18-0022 APPLICANT: Will Ralph REQUEST: Design Review approval for development of a five -story 177 room Element By Westin hotel and related site improvements. LOCATION: Southeast corner of Andover Park E and Industry Dr., APN 0223400070 Max Baker, Assistant Planner, Department of Community Development asked the appearance of fairness questions. There were no disclosures, and no one had any objections to any of the Commissioners hearing the project... Max Baker gave the presentation for staff. He gave an overview of the review process, provided background information on the site and project, and design review criteria. In the staff report there are a total of six recommended conditions, which the applicant has provided responses to since the packet went out. Staff requested to enter into the record Exhibit A, which addresses staff's condition number one. The applicant also submitted Exhibit B, which addresses staffs condition number two. The applicant has responded to and has agreed to meet the requirements of the six conditions of approval.. Staffed noted that the TUC code allows for flexibility in the landscape parking lot design, but the intent is to provide shade, so it is cooler during the summer months. This is one of the conditions the applicant has agreed to meet through the revisions. Staff recommended approval with six conditions. There was extensive discussion on condition number three regarding removing the gate between the patio area and the sidewalk along Andover Park East. The Commission were not all in consensus regarding this condition. The majority of the Commission concluded instead of making it a condition of approval condition number three should be struck. The Commissioners decided that they would leave it up to the applicant to determine what they felt was best regarding the removal of the gate. Staff confirmed that the applicant meets the open space requirement without the patio. 8 Page 3 Public Hearing Minutes August 23, 2018 Seth Terry, Architect, for the applicant addressed questions for the Commission. There were no public comments. The public hearing was closed. DELIBERATION: Commissioner Mann said they have set standards and if a developer makes efforts to meet those standards, adding more requirements is excessive. She said removing the gate removes the potential for cafe seating. She encouraged open space sidewalk cafes. Commissioner Hansen asked staff some clarifying questions regarding removal of the gate and staff deferred to the applicant. The applicant said they have agreed to remove the gate. Commissioner Watters said the area would require a redesign to make the grass count as open space. MOTION: Commissioner Hansen made a motion to approve Case Number`L18-0022 with staff's finding and conclusions, and conditions one, two, four, five and six, based on the applicant's response in Exhibit A, which he requested become a permanent part ofthe record. He moved to revise condition number three to leave it up to the applicant to decide whether they remove the gate. Commissioner Mann seconded the motion, The motion passed three in favor, Commissioner Watters opposed. Commissioner Hansen asked for clarification from Commissioner Watters. He asked whether her objection was because of the motion made on condition number three. Commissioner Watters said for the record she was supportive ofthe project and had no concerns but was opposed to condition number three. Commissioner Hansen moved to revise his motion to approve Case Number L18-0022 with staffs finding and conclusions, and conditions one, two, four, five and six, based on the applicant's response in Exhibit A, which he requested become a permanent part of the record. He moved to strike condition number three. Noted: Commissioner Martinez said they support the growth in the Urban Center, and they come to a unanimous decision. Commissioner Hansen thanked the applicant for bringing a great project to the Urban Center, and he thanked staff for an excellent job. Commissioner Mann thanked the staff for working diligently on both projects and for bringing forth projects they can be proud of. 9 Page 4 Public Hearing Minutes August 23, 2018 Vice -Chair Martinez called the Planning Commission public hearing to order and swore in those wishing to provide testimony. CASE NUMBER: L18-0045 Zoning Code Amendments APPLICANT: City of Tukwila REQUEST: Deliberation on regulations for short term residential rentals (less than 30 days) and updates to associated regulations for boarding houses, bed and breakfast lodging and residential rental unit licensing. LOCATION: Citywide There were only four commissioners in attendance and they were in, consensus to delay hearing the short-term rental regulations due to the low PC turnout. Due to the busy PC schedule staff does not know when this item will come back to the Commission. Commissioner Watters said she feels uncomfortable deciding without more Commissioners because it's big and impactful. She said it's important and it is very disappointing to delay it. She said there are people struggling to pay their mortgage and stay in their house, and that it does matter, and this could help. She also said she was curious to know what Council would prefer they did. Director's Report: • There was discussion on attendance, There was a request to address the issue at a meeting soon, because continued absences are becoming a problem: `There was also a request for a copy of the attendance definition. • Staff provided an update on the PC schedule for the remainder of the year. • Commissioners Martinez, Mann, and Watters attended the tour of previously approved projects with staff in August. They all thanked staff and noted such sentiments, it was a great opportunity; great experience; they enjoyed it; they like seeing the completed projects; appreciated staff taking the time; and it was an encouraging example of why they volunteer their time. ADJOURNED: 8:40 PM Wynetta Bivens Planning Commission Secretary 10 ...Ill 111,1,1,11p11111111111111111,1,1iHI lly City of Tukwila Planning Commission PLANNING COMMISSION (PC) MINUTES Date: September 27, 2018 Time: 6:30 PM Location: Council Chambers Present: Chair, Nhan Nguyen; Commissioners, Sharon Mann, Mike Hansen, Louise Strander and Heidi Watters Absent: Vice Chair, Dennis Martinez and Commissioner Miguel Maestas Staff: Minnie Dhaliwal, Planning Supervisor; Lindsay Brown, Assistant Planner; Moira Bradshaw, Senior Planner and Wynetta Bivens, Planning Commission Secretary Chair Nguyen opened the public hearing and swore in those wishing to provide testimony. CASE NUMBERS: L18-0038 Public Hearing Design Review L18-0037 Conditional Use Permit L18-0040 Variance APPLICANT: Lisa Klein, AICP at AHBL for Tukwila School District REQUEST: A Conditional Use Permit is needed to allow Showalter Middle School and its expansion in the LDR (low density residential) zone, Design Review to add approximately 13,000 sf2 to the existing campus of 88,000 sf2, and a Variance for the proposed music room to exceed the 30-ft height maximum in the LDR zone by 8 feet, and SEPA environmental review. LOCATION: 4628 S. 144th St; APN 1523049108 Lindsay Brown, Assistant Planner, Department of Community Development gave the presentation for staff. She asked the appearance of fairness questions. There were no disclosures, and no objections to any oftheCommissioners hearing the project. Staff asked the applicants, Jeff Phinney and Lisa Klein to introduce themselves. Staff provided an overview of the site, existing development, and criteria for the Design Review, Conditional Use Permit and Variance request. Staff noted that the Conditional Use Permit and the Variance are normally heard by the Hearing Examiner. However, Municipal Code Title 18 allows for consolidation of the permit requests. Therefore, the Board of Architectural Review heard and made the decision for all three requests. There are changes to the site plan alternative on the north side of the campus, next to the relocated fire lane. The proposed site plan alternative will be constructed later if funding and needs allow. At staff's recommendation the applicant submitted the site plan alternative simultaneously with their application. The Municipal Code does not allow changes to the Conditional Use Permit without another public hearing. Therefore, staff said in the essence of time and money it would be nice if the Commission reviewed the site plan and the site plan alternative and consider both. Jeff Phinney, the Architect for the applicant, addressed questions for the Commission. 11 Page 2 Public Hearing Minutes September 27, 2018 REQUESTS: Conditional Use Permit A Conditional Use Permit is a process to evaluate unique or unusual landuses in a zone, which schools require in any zone. Staff recommends approval of the Conditional Use Permit, including the site plan and the site plan alternative, with one condition. Variance The Variance request is for up to an eight -foot -high increase above the 30 ft. maximum height allowed in the Low -Density Residents for building B only. The height Variance request is to accommodate the tall music room for the acoustics. Staff recommends approval of the Variance request with no conditions. Design Review Design Review is required of all non-residential uses in the Low -Density Residential Zone. Non- conforming landscape areas should be brought into compliance and non -conforming parking areas may remain non -conforming. Staff recommends approval of the Design Review request including the conditions of approval for two modifications to the landscaping. Mr. Phinney and staff addressed questions for the Commission. Commissioner Mann said she wanted some emphasis on landscaping. She requested the proposed irrigation plan be expanded to include the existing landscaping areas, Mr. Phinney said that the existing irrigation system will operate along with the new system, There were no public comments, The public hearing was closed. MOTIONS: Commissioner Mann moved to approve Case Number L18-0037, Conditional Use Permit with staffs findings, conclusions and recommendations, and one condition. Commissioner Hansen seconded the motion. Motion passed. Commissioner Mann moved to approve Case Number L18-0040, Variance with staffs findings, conclusionsand recommendations. Commissioner Hansen seconded the motion. Motion passed. Commissioner Mann moved to approve Case Number L18-0038, Design Review with staffs findings, conclusions and recommendations including two modification to the proposed landscaping. Commissioner Hansen seconded the motion. Motion passed. 12 Page 3 Public Hearing Minutes September 27, 2018 Chair Nguyen called the Planning Commission public hearing to order. Commissioner Strander disclosed due to the subject of the stand-alone parking lots and off-street parking, and her family owns a stand-alone parking lot in the City. She recused herself and left the courtroom at 7:45 PM. Chair Nguyen opened the Planning Commission public hearing and swore in those wishing to provide testimony. CASE NUMBER: L18-0070 APPLICANT: City of Tukwila REQUEST: Zoning Code Amendment modifying the location requirements for off-street parking as it relates to government offices and police stations LOCATION: City Wide Moira Bradshaw, Senior Planner, Department of Community Development gave the presentation for staff. The proposal is for Zoning Code Amendmentsto the 1) Landuse Table that lists the various uses allowed in the City; 2) Off-street parking regulations, and to clarify the locational standards for off-street parking Staff handed out an aerial of the property acquired by City for the Justice Center that provided some background on what generated the request and proposal. PROPOSAL: Add a new category in the Landuse Table for parking areas that are stand-alone for municipal offices and police stations. To be permitted as conditional use, in all zones where police stations currently are also conditional use, for a stand-alone parking lot and police station. Staff noted the following: • The anticipated impacts for the proposal are minimum for a very targeted code amendment. • Business parking is currently required to be located on the lot with the business. • Theproposal would be supportive of the Growth Management Act. • Four questions in the Tukwila Municipal Code (TMC 18.80.050(b)) will be used as the criteria to address this issue. RECOMMENDATION: Staff is recommending approval of the proposed amendments to the Zoning Code be forwarded to the City Council. There were no public comments. The public hearing was closed. DELIBERATION: Commissioner Mann discussed using the parking lot for farmer's market. Commissioner Watters stated that existing structure that is not part of the site should help screen the parking lot. Commissioner Hansen asked what type of notice was provided for this code amendment. Staff clarified that the public hearing notice was published in the Seattle Times and posted on the City's website. Also, Justice Center is subject to design review and the Board of Architectural Review will be making a decision on the design of the Justice Center at a future date. Additionally, public notice for the conditional use permit and design review will include notification of the surroundli}g Page 4 Public Hearing Minutes September 27, 2018 property owners and tenants. The Planning Commissioners were in consensus on forwarding the proposed amendment as proposed by staff to the City Council for their consideration. MOTION: Commissioner Hansen made a motion to approve Case Number PL18-0060 and L18-0070 Code Amendments and forward them to the City Council for their approval. Commissioner Watters seconded the motion. The motion passed unanimously. Director's Report: • Reminder, three Commissioners have terms expiring in December, and need to let staff know their interest regarding reappointment. • There will be a public hearing held on October 11tb • There will be a work session held on October 25tb • Holiday schedule, meetings for November and December vvill`be held on the second Thursday of the month. • A work session will be held on the Sensitive Area Update on November 8tb • Staff inquired with the Commission regardin holding both the Justice Center and the Assistant Living facility on the December 13 agenda. The Commissionsaid the items need to be on two separate agendas. Adjourned: Submitted by: 8:23 PM Wynetta Bivens Planning Commission Secretary 14