HomeMy WebLinkAboutReg 2018-11-05 Item 4C - Contract Amendment - Interim Human Resources Director with Prothman Company for $40,000COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
ITEM No.
4.C.
STAFF SpuNsuR: RACHEL BIANCHI
ORIGINAL AGrNDA DATk: 11/5/18
AG kN1).1 ITFAITITI,F,
Contract amendment for Prothman for Interim Human Resources Director services.
Z Motion
A Ilg Dale 11/05/18
E Resolution
Akg Dale
E Ordinance
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E Bid Award
Al igDale
[1] Public Heal -lug
Alig Date
Other
Meg Dale
C X IV ,(;()RY Discussion
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Si ()NS ( 11k EColfacil Mayor E FIR E Da) E Finan •e Litre L71S P&R Police EPIF Court
Si' oNS()R: s The Council is being asked to approve a contract amendment with Prothman for up to
SUNINIARY $80,000 for Interim Human Resources Director services. The Interim Human Resources
Director is providing critical services to the City and this expertise does not exist within the
City at this time. The City is initiating a search for a new, permanent Human Resources
Director this month, with the goal of having someone begin in January.
RIMIAVI,;1) NY ri C.O.W. Mtg. Z CDN Comm Z Finance Comm. E Public Safety Comm.
ri Trans &Infrastructurc E Arts Comm. E Parks Comm. E Planning Comm.
DATE: 10/16/18 COMminTE CI IATR: QUINN
RECOMMENDATIONS:
SPoNsoR/ADmIN.
CoNINIITIEr
Mayor's Office
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExiTNi)riliRFRIQIIIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/5/18
MTG. DATE
ATTACHMENTS
11/5/18
Informational Memorandum dated 10/4/18
Proposed Contract
Minutes from the Finance Com. meeting of 10/16/18
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City of Tukwlla
Allan Ekberg, Myor
F
TO: Finance Committee
FROM: Rachel Bianchi, Deputy City Administrator
CC: Mayor Ekberg
DATE: October 4, 2018
SUBJECT: Amendment to Prothman Contract
ISSUE
The contract with Prothman, which is providing the City an Interim Human Resources
must be amended to continue provide these services to the City.
irector,
BACKGROUND
After the departure of the long-time Human Resources Director, the City contracted with
Prothman for a not to exceed amount of $40,000 for an experienced Interim Human Resources
Director, It is expected that these funds will be used by early to mid -November. An additional
$40,000 will allow the Interim Human Resources Director to remain through January, which is
the City's timeline for bringing on a new Human Resources Director,
The lnterii Human Resources Director is providing critical services to the City and this
expertise does not exist within the City at this time. The City is initiating a search for a new,
permanent Human Resources Director this month, with the goal of having someone begin in
January. The Council is being asked to amend the contract to provide for a do not exceed
amount of $80,000.
RECOMMENDATION
The Council is being asked to forward this contract to the November 5, 2018 Regular Meeting
Consent Agenda.
ATTACHMENTS
Proposed contract amendment
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City of Tukwila Agreement Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and Prothman Company
That portion of Contract No, 18-132 between the City of Tukwila and Prothrnan Company
is hereby amended as follows:
Section: Fees & Expenses. The Interim Human Resources Director's iourly rate is
$91,00 for each hour worked by the Interim Human Resources Director; provided that the
total aount of payment to the Consultant shall not exceed $80,000 without express
written modification of the Agreement signed by the City, invoices will be submitted to the
City every two weeks and are due within twenty (20) days of receipt. A 3% charge will be
added reflecting Prothman's City of Issacuah and Washington State B&O tax obligations,
The City is also responsible for any client -required licenses, fees or taxes, Delinquent
payments will be subject to a late payment charge of 12% (annual) and which will be
applied to any unpaid balance owed commencing seven (7) days after the payment due
date,
All other provisions of the contract shall remain in full force and effect,
Dated this day of
CITY OF TUKWILA
CONTRACTOR
Allan Ekberg, Mayor Printed Name:
ATTEST/AUTHENTICATED
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APPROVED AS TO FORM
C9risty O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page I of I
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Finance Committee Minutes .October 16, 2018'
C. Ordinance: Business License Fees
Staff is seeking Council approval of a resolution that would increase the business license fee
from $70 to $112 per full time employee and from $35 to $56 per part time employee, resulting
in a revenue increase of $1.5 million, The City is facing a budget shortfall due to flattening sales
tax and the loss of streamlined sales tax mitigation payments. The Mayor's proposed budget
includes $1.8 million in departmental reductions and additional revenues in the form of
increases to gambling tax and business license fees. The proposed resolution adopts a revised
business license fee schedule, changes outside contractors to a flat fee of $100, and will remove
reference to the archaic "panoram" category. Committee members discussed the proposal for
contractors based outside of Tukwila and decided the flat rate should be evaluated after one
year. Councilmember Kruller asked for rates for neighboring jurisdictions including whether
they have B&O tax. Chair Quinn stressed the importance of ongoing communication with the
business community, with consistent and clear messaging around why the City is considering
this change, Staff has already conducted business outreach and is working on a
communications plan in the event of Council passage. NO RECOMMENDATION. FORWARD TO
OCTOBER 22, 2018 COMMITTEE OF THE WHOLE.
D. Resolution: Emplo ee Com ensation Polic
Staff presented the draft resolution incorporating feedback given in previous Committee
meetings, which containing policy items relating to timeliness, comparability, market ranking,
and internal equity. Committee members discussed the current proposal and requested the
following changes:
• Amend B(1): "A second criteria to be used to refine comparable jurisdictions is to only
include cities with their own police department."
• Amend sentence at end of B(4:) "Administration will provide a written justification
documenting that an adjustment is warranted for the City Council's review and approval
prior to implementation."
• Amend sentence at end of B(5): "Administration will provide a written justification
documenting that an adjustment is warranted for the City Council's review and approval
prior to implementation."
Councilmember Robertson stated that he believes 10% above is too high for market
competitiveness. The City should be paying the average of current comparables. Chair Quinn
and Councilmember Kruller noted that the policy revisions add more opportunities to review
anomalies as well as overall review of the policy itself, MAJORITY RECOMMENDATION.
FORWAR TO OCTO :ER 22, 2018 COMMITTEE OF THE WHOLE.
E. Contract Amendment: Interi Human Resources Director
Staff is seeking an amendment to Contract 18-132 with Prothman Company for an additional
$40,000 to allow the interim Human Resources Director to remain through January, The City is
initiating a search for a new HR Director and anticipates having someone begin in January,
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 5, 2018 EGULAR CONSENT AGENDA.
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