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HomeMy WebLinkAboutReg 2018-11-05 Item 4D - Contract Amendment - Labor Relations Support with Cabot Dow & Associates for $20,000COUNCIL AGENDA SYNOPSIS Initials Meetiq Dale Prepared 12), Iliayor: review Council review 11/05/18 RB C/7---- ITEM INFORMATION ITEM No. 4.D. ST,\11 SF( Nsoit: RACHEL BIANCHI ORIGINAL AGF,ND, )An: 11/05/18 ,,V;INI),\ NEM TITLF; Contract amendment for Cabot Dow & Associates for labor relations support. LvIEGoRy F Discussion Al l‘g Date Motion Date 11/05/18 E Resolution Aug Date _ Ordinance Mg Date E Bid Award Aftg Date E Public Hearing Altg Date 0 Other MIA Date II A kg SPONSOR Council E HP DC'D E Ethan •e EHre 71S E p&R EPoiie E P / Court Mayor SPoNSOR'S The Council is being asked to approve a contract amendment with Cabot Dow & Associates SLNINIARY for up to $55,000. The City has required more labor relations support in 2018 than in prevoius years due to negotiating nine contracts at once and the fact that one has gone to interest arbitration. RI N IF: \X/F1) BY C.O.W. Mtg. E CDN Comm E Trans &Infrastructure E Arts Comm. DATE: 10/16/18 2 Finance Comm. E Public Safety Comm. Comm. Ei Planning Comm. CHAIR: QUINN El Parks COMMFITEE RECOMMENDATIONS: SP(INsuR/ADmiN, CommITFIl: Mayor's Office Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE Expr,NDITuRNREQUIRKI) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/5/18 MTG. DATE ATTACHMENTS 11/5/18 Informational Memorandum dated 10/4/18 Proposed Contract Minutes from the Finance Com. meeting of 10/16/18 11 12 City of Tukwila F Ti TO: Finance Committee FROM: Rachel Bianchi, Deputy City Administrator CC. Mayor Ekberg DATE October 4, 2018 SU JECTAmendment to Cabot Dow & Associates Contract U Allan Ekberg, Mayor ISSUE The contract with Cabot Dow & Associates for labor relations support needs to be amended, BACKGROU D The City has a contract with Cabot Dow & Associates for $35,000 for 2018, which has typically covered the City's needs for labor relations support. However, this year has required more support on labor relations issues and negotiations due to all of the contracts needing to be negotiated at once. In addition, one contract has gone to interest arbitration. In order to retain the services of Cabot Dow & Associates through December 31, 2018 the contract must be increased. The Council is being asked to amend the contract to provide for a do not exceed amount of $55,000. RECOMMENDATION The Council is being asked to forward this contract to the November 5, 2018 Regular Meeting Consent Agenda. ATTACHME iTS Proposed contract amendment, 13 14 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Cabot Dow & Associates That portion of Contract No, 18-035 between the City of Tukwila and Cabot Dow Associates is hereby amended as follows: Section 2: Compensation and Method of Payment. The City shall pay tie Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55„000 at a rate of $165A00 der hour. All other provisions of the contract shall re ain in full force and effect. Dated this day of , 20 CONTRACTOR CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED Printed Name: APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page of 15 16 Finance Committee Minutes ,October` 16, 2018 F. Contract Amendment: Lab r Relations Su ort Staff is seeking an amendment to Contract 18-035 with Cabot Dow & Associates for an additional $23,000 to retain labor relations support services through December 31, 2018. There has been additional work this year due to simultaneous negotiations and one contract going to arbitration. The original amount of $35,000 does not cover these additional services, Chair Quinn requested additional language to confirm the City will receive the data and any other documentation. UNANIMOUS APP OVAL. FORWARD TO NOVEM E, 5, 2018 REGULAR CONSENT AGEN A. G, Pro used 2019-2020 Biennial Bud et Staff presented proposed budgets for the following departments: Mayor's Office Department The proposed Mayor's Office budget contains a 3.120/0 decrease of the 2018 budget in 2019 and a 1.63% decrease of tie 2018 budget in 2020 with reductions and additions outlined in the memo. Councilmember Krutler stated that she has heard that departments have been asked to underspend by 5% for the Mayor to have discretionary funds. Staff replied that all depart ents except Police and Fire have been asked to cut 3% to address the revenue shortfall. These savings were primarily in unfilled positions in 2018 but in 2019 and 2020 they are ongoing savings such as contracts and supplies. Councilmember Kruller again stated she would like to better understand the mechanics of any discretionary spending available to the Mayor. Administrative Services Administrative Services is a new department that includes Communications, Community Engagement, Human Services, and Human Resources. The overall budget for 2019 is 3.7%© less than what was budgeted 'for these functions in 2018. Human Services is funded at the same level, including the additional $50,000 approved by the Council in 2016, and 34 programs were chosen for funding through the RFP process. Self -Insured Healthcare (Fund 502) This fund covers the City's self -insured healthcare plan and all costs are fully covered, including the IBNR (insured but not reported) reserve. LEOFF I Retiree Self -Insured Healthcare Plan (Fund 503) This fund covers the City's LEOFF1 retiree self -insured healthcare plan and has been reduced to better reflect actual expenses and is funded to the level recommended by the City's broker an actuary. FO,WARD TO OCTOBER 22, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Adjourned at 6:48 p.m. Committee Chair Approval Minutes by LH 17