HomeMy WebLinkAbout18-189 - Seattle Chocolate Company - 2018 Lodging Tax Tourism Promotion Grant for Haunted Tour EventCity of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
18-190
Council Approval N/A
AGREEMENT FOR SPONSORSHIP OR GRANT FUNDS
THIS AGREEMENT for sponsorship or grant funds ("Agreement') is entered into between
the City of Tukwila, Washington, hereinafter referred to as "the City', and Seattle Chocolate
Company, LLC, hereinafter referred to as `the Recipient", in consideration of the mutual benefits,
terms, and conditions hereinafter specified.
WHEREAS, the Recipient requested sponsorship or grant funds from lodging taxes obtained
by the City of Tukwila;
WHEREAS, the City, in collaboration with City businesses, is celebrating the 50th
Anniversary of the Southcenter District;
WHEREAS, it is within the power and public interest of the City to sponsor a local community
celebration such as the Seattle Chocolates Haunted Tour ("Event");
WHEREAS, the City finds that the Recipient's Event will aid and strength the City's sense of
community and celebrate the City's local athletic talent;
WHEREAS, the Event will promote tourism to the City and provide greater City exposure
through branding and marketing; and
NOW, THEREFORE, in consideration of the mutual benefits, covenants, conditions,
promises and agreements set forth herein, it is agreed by and between the City and the Recipient
as follows:
1. Event Designation. The funds provided from the City to the Recipient are for the purpose
of, and shall only be spent on, the 2018 Seattle Chocolates Haunted House and the City's
sponsorship of the same. The event must occur within the corporate boundaries of the City
of Tukwila.
2. Services by Recipient. The Recipient shall make all arrangements for the event as
specified in this Agreement and as necessary to organize and operate the Event. The
Recipient shall arrange for all services, labor and related equipment to conduct and
complete the Event.
3. Payment. The Recipient shall be paid by the City for the 2018 Seattle Chocolates Haunted
House as follows:
A. The City shall pay the Recipient in accordance with Attachment A for the sole purpose
of sponsorship of the 2018 Seattle Chocolates Haunted House.
B. The Recipient shall maintain time, expense, and spending records of funding and
provide them to the City upon request.
C. The Recipient shall submit a written report to the City on the Event pursuant to this
Agreement. The report shall be submitted with the request for final payment. The
written component of the report should be no longer than two pages long, excluding
budget detail, and should follow the outline below:
• Summarize the activities undertaken in the Event;
• Provide a good -faith best estimate of actual attendance of the event, including an
attempt to identify the general geographical location of the attendees of the Event.
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$1,000,000 each occurrence, $1,000,000 general aggregate.
The insurance policy shall contain, or be endorsed to contain that the User's insurance
coverage shall be primary insurance as respect the City of Tukwila. Any insurance, self-
insurance, or self-insured pool coverage maintained by the City of Tukwila shall be excess
of the Recipient's insurance and shall not contribute with it.
D. City of Tukwila Full Availability of User Limits
If the Recipient maintains higher insurance limits than the minimums shown above, the City
of Tukwila shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the Recipient, irrespective of whether such limits maintained
by the Recipient are greater than those required by this contract or whether any certificate
of insurance fumished to the City of Tukwila evidences limits of liability lower than those
maintained by the Recipient.
E. Certificate of Insurance and Acceptability of Insurers
The Recipient shall provide a certificate of insurance evidencing the required insurance
before using the Premises.
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:
VIi.
9. Contractual Relationship. The Recipient and the City agree that the Recipient is an
independent entity with respect to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto.
Neither the Recipient nor any employee of the Recipient shall be entitled to any benefits
accorded City employees by virtue of the services provided under this Agreement. The City
shall not be responsible for withholding or otherwise deducting federal income tax or social
security or for contributing to the state industrial insurance program, otherwise assuming the
duties of an employer with respect to the Recipient, or any employee of the Recipient.
10. Discrimination Prohibited. Recipient, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected Bass status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
11. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
12. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Recipient shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City. In the event any suit, arbitration, or other proceeding is instituted to
any term of this Agreement, the parties specifically understand and agree that venue
shall be properly laid in King County, Washington. The prevailing party in any such action
shall be entitled to its attomey's fees and costs of suit. Venue for any action arising from or
related to this Agreement shall be exclusively in King County Superior Court.
13. Severabllity and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
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survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
14. Notices. Notices to the City shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Recipient shall be sent to the following address:
Seattle Chocolate Company, LLC
1180 Andover Park W
Tukwila, WA 98188
15. Entire Aweement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Recipient and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this a. 6o day of OGfv 10 -CA(', 20 1 8 .
CITY OF TUKWILA
/
Derek Speck, E Administrator
Recipient
By:
Printed Name:
Title:
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Attachment A
Payment of City Sponsorship Funds
The City of Tukwila will provide $1.500 to sponsor Seattle Chocolates' 2018 Haunted Factory Tour.
Sponsorship funds shall be provided after the conclusion of the event and within 30 -days
r
Recipient providing an invoice
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