HomeMy WebLinkAboutTIC 2018-11-13 Item 2B - Final Acceptance - 2017 Overlay and Repair Program with ICON Materialsits f T it
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director Ad -
BY: Scott Bates, Traffic Engineering Coordinator
CC: Mayor Ekberg
DATE: November 9, 2018
SUBJECT: 2017 Overlay and Repair Program
Project No. 91710401, Contract No. 17-141
Project Completion and Acceptance
Allan Ekberg, Mayor
ISSUE
Accept the construction contract with ICON Materials as complete and authorize release of performance
bond.
BACKGROUND
The Notice to Proceed for Contract No. 17-141 with ICON Materials, Inc. of Pacific, Washington was
issued on August 14, 2017 for the 2017 Overlay and Repair Project. This overlay project provided hot
mix asphalt paving at five locations throughout the City and a portion of the parking lot at Fort Dent
Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing
concrete curbs; gutters; sidewalks and ADA ramps; adjusting surface utilities to grade; and installing
roadway channelization.
ANALYSIS
Construction was physically completed on October 27, 2017. The budget for the 2017 Overlay &
Repair construction was $692,413.05 for Schedule "A" and "B" (Fort Dent). This included a 5%
contingency, which was not utilized. No change orders were executed. A performance bond is being
held for the retainage. In late 2017, after the paving weather window closed, it became apparent
cosmetic pavement warranty work was needed at Fort Dent and this work was recently completed in
2018.
Construction Contract Amount
Under -runs
Total Amount Paid
$659,441.00
(96,278.62)
$ 563,162.38
RECOMMENDATION
Council is being asked to formally accept and authorize the release of the performance bond, subject to
standard claim and lien release procedures, for the 2017 Overlay and Repair Project with ICON
Materials, in the final amount of $563,162.38 and consider this item on the Consent Agenda at the
November 19, 2018 Regular Meeting.
ATTACHMENTS
Notice of Completion Contract No. 17-141
W:1PW Eng1PROJECTSA- RW & RS ProjectsVAnnual Overlay & Repair Programs12017 Overlay & Repair Program(9170401)1Construction\Contractor\Close Out to TC1Docs to TIClinto memo 2017 Overlay Closeout gl.docx
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Date: 10-9-2018
Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 601 006 854
Name & sMailing Address of Public Agency
City of Tukwila
6200 Southcenter Blvd Tukwila, WA 98188
UBI Number: 91-6001519
Assigned to:
Date Assigned:
Department Use Only;
Notice is hereby given relative to the completion of contract or project described below
Project Name
2017 Annual Overlay Program 917104401
Contract Number
17-141
Job Order Contracting
• Yes VNo
Description of Work Done/Include Jobsite Address(es)
Hot Mix Asphalt (HMA) Overlay at the following locations: S.128th St, S.133rd St, S.130th St, S.143rd
St, 45th Ave s and Ft dent park.
Federally funded transportation project? ❑ Yes LyJ No (if yes, provide Contract Bond Statement below)
Contractor's Name
ICON
E-mail Address
mark.eichelberger@iconmatemj
Affidavit ID*
771616
Contractor Address
1508 Valentine Ave SE Pacific, WA 98047
Te
206-575-3200
ephone #
If Retainage is not withheld, please select one of the following
Retainage Bond
and
List Surety's Name & Bond Number.
bond (valid for federally funded transportation projects)
j♦ Contract/Payment
Name: Fidelity and deposit Company of Maryland Bond Number: 9262708
Date Contract Awarded
8-7-17
Date Work Commenced
8-14-2017
Date Work Completed
10-4-2018
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. [1�Yes ❑ No
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Amount
Additions (+ )
Reductions (- )
Sub -Total
Sales Tax Rate n/a rule 171
(If various rates apply, please send a breakdown)
Sales Tax Amount
Comments:'
659,441.00
$ 96,278.62
$ 563,162.38
$
TOTAL $ 563.162.38
Liquidated Damages $ 0.00
NOTE: These two totals must be e
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Amount Disbursed $ 563,162.38
Amount Retained $ 0.00
ual
TOTAL $ 563,162.38
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: Diane.jaber@tukwilawa.gov
"somaDepartment of Revenue
�Public Works Section
(360) 704-5650
PWC@dor.wa.gov
Washington State Department of
Labor & Industries
Contract Release
(655) 545-8163, option # 4
ContractRelease@LNI. WA.GOV
Title: Fiscal Specialist
Phone Number: 206-433-1871
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
REV 31 0020e (10/26/15) F215-038-000 10-2014
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavit ID*
Northwest concrete cutting
603 572 428
751318
0-CO Concrete Construction
603 560 682
752635
Pacwest grinding
603 493 970
753276
Bilbrey Construction
603 002 155
752792
Apply -a -line
600 553 941
776714
Moby's 24hr street sweeping
603 358 194
752391
Cascade Utility adjusting
603 407 046
751324
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014
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