The URL can be used to link to this page

Home My WebLink AboutReg 2018-11-19 Item 3F - Final Acceptance - 2017 Overlay and Repair Program with ICON Materials for $563,162.38COUNCIL AGENDA SYNOPSIS Initials Meeting Date 11/19/18 Prepared by HH Mayor's review eX' Council review t•\ ITEM INFORMATION ITEM No. 3.F. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 11/19/18 AGENDA ITEM TIME 2017 Overlay and Repair Program Project Completion and Acceptance CATEGORY . Discussion Z Motion Mg Date 11/19/18 E] Resolution Mtg Date 11 Ordinance Mtg Date U Bid Award Al tg Date ['Public Hearing Mtg Date U Other Mtg Date Mg Date SPONSOR Council UMayor 01-IR Li DCD U Finance UFire UTS UP&R UPolice Zmr7 UCourt SP ONSOR' S The contract with ICON Materials is complete for the 2017 Overlay and Repair Program. SUMMARY This project included asphalt paving at five locations and a portion of the parking lot at Fort Dent Park. Construction began August 14, 2017 and was physically completed on October 27, 2017. Additional warranty work kept the contract open. Underruns show a credit of ($96,278.62). Council is being asked to accept and finalize the contract with ICON Materials for $563,162.38. REVIEWED BY 0 C.O.W. Mtg. 0 CDN Comm El Finance Comm. III Public Safety Comm. U Arts Comm. Ej Parks Comm. ill Planning Comm. cOmmIllEE CHAIR: THOMAS MCLEOD Trans &Infrastructure DATE: 11/13/18 RECOMMENDATIONS: SPONSOR/ADMIN. CommiTrEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $563,162.38 $692,413.05 $ Fund Source: 104 ARTERIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/19/18 MTG. DATE ATTACHMENTS 11/19/18 Informational Memorandum dated 11/09/18 Notice of Completion Contract #17-141 Minutes from the Transportation and Infrastructure Committee 11/13/18 101 102 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director # i/- BY: Scott Bates, Traffic Engineering Coordinator CC: Mayor Ekberg DATE: November 9, 2018 SUBJECT: 2017 Overlay and Repair Program Project No. 91710401, Contract No. 17-141 Project Completion and Acceptance ISSUE Accept the construction contract with ICON Materials as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 17-141 with ICON Materials, Inc. of Pacific, Washington was issued on August 14, 2017 for the 2017 Overlay and Repair Project. This overlay project provided hot mix asphalt paving at five locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing concrete curbs; gutters; sidewalks and ADA ramps; adjusting surface utilities to grade; and installing roadway channelization. ANALYSIS Construction was physically completed on October 27, 2017. The budget for the 2017 Overlay & Repair construction was $692,413.05 for Schedule "A" and "B" (Fort Dent). This included a 5% contingency, which was not utilized. No change orders were executed. A performance bond is being held for the retainage. In late 2017, after the paving weather window closed, it became apparent cosmetic pavement warranty work was needed at Fort Dent and this work was recently completed in 2018. Construction Contract Amount Under -runs Total Amount Paid $659,441.00 (96,278.62) $ 563,162.38 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the 2017 Overlay and Repair Project with ICON Materials, in the final amount of $563,162.38 and consider this item on the Consent Agenda at the November 19, 2018 Regular Meeting. ATTACHMENTS Notice of Completion Contract No. 17-141 W:IPW EngIPROJECTSIA- RW & RS Projects Annual Overlay & Repair Programs12017 Overlay & Repair Program(9170401)1Constructon\Contractor\Close Out to TCIOocs to TICtinfo memo 2017 Overlay Closeout gl.docz 103 104 (Y1 Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 10-9-2018 Contractor's UBI Number: 601 006 854 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: 91-6001519 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name 2017 Annual Overlay Program 917104401 Contract Number 17-141 Job Order Contracting ❑ Yes VNo Description of Work Done/Include Jobsite Address(es) Hot Mix Asphalt (HMA) Overlay at the following locations: S.128th St, S.133rd St, S.130th St, S.143rd St, 45th Ave s and Ft dent park. Federally funded transportation project? ❑ Yes [1 No (if yes, provide Contract Bond Statement below) Contractor's Name ICON E-mail Address mark.eichelberger@iconmatef Affidavit ID* 771616 Contractor Address 1508 Valentine Ave SE Pacific, WA 98047 Te 206-575-3200 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Fidelity and deposit Company of Maryland Bond Number: 9262708 Date Contract Awarded 8-7-17 Date Work Commenced 8-14-2017 Date Work Completed 10-4-2018 Date Work Accepted - Were Subcontracters used on this project? If so, please complete Addendum A. LYjYes ❑ No' [if Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate n/a rule 171 e% (If various rates apply, please send a breakdown) Sales Tax Amount i $ 659,441.00 $ 96,278.62 $ 563,162.38 $ Liquidated Damages $ 0.00 Amount Disbursed $ 563,162.38 Amount Retained $ 0.00 TOTAL $ 563.1 62.38 • - NOTE: These two totals must be equal TOTAL $ 563,162.38 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: Diane.jaber@tukwilawa.gov fta Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov Washington State Department of Labor & Industries Contract Release (655) 545-8163, option # 4 ContractRelease@LN I. WA.GOV Title: Fiscal Specialist Phone Number: 206-433-1871 Employment Security Department Registration, Inquiry, Standards 8, Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 105 REV 31 0020e (10/26/15) F215-038-000 10-2014 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Northwest concrete cutting 603 572 428 751318 0-CO Concrete Construction 603 560 682 752635 Pacwest grinding 603 493 970 753276 Bilbrey Construction 603 002 155 752792 Apply -a -line 600 553 941 776714 Moby's 24hr street sweeping 603 358 194 752391 Cascade Utility adjusting 603 407 046 751324 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 110)&0e Addendum (10/26/15) F215-038-000 10-2014 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes November 13, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Cyndy Knighton, Scott Bates, Steve Carstens, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. MISCELLANEOUS Staff stated that after reporting last week that the 53rd Avenue South project could be paved by the end of December, the contractor communicated that the cost would be an additional $110k. This is cost prohibitive, and paving conditions are generally better in February anyway. Chair McLeod will report out at the Council meeting. I. BUSINESS AGENDA A. South 140th Street Pedestrian Improvements Staff reported that the siting and design work is continuing along with communication with the Director of the Abu Bakr Islamic Center. The Transportation Improvement Board meets at the end of this week and the City should hear on the status of its grant application soon. DISCUSSION ONLY. B. Project Completion: 2017 Overlay and Repair Program Staff is seeking Council approval of project completion and release of the retainage bond to ICON Materials, Inc. for a project total of $563,162.38 for the 2017 Overlay and Repair Project. This project provided hot mix asphalt paving at five locations and a portion of the parking lot at Fort Dent Park. Construction was completed on October 27, 2017. Cosmetic pavement warranty work was recently completed at Fort Dent Park. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19, 2018 REGULAR CONSENT AGENDA. C. Project Completion: Baker Boulevard Non -Motorized Improvements Project Staff is seeking Council approval of project completion and release of the retainage bond to Road Construction Northwest, Inc. for a project total of $828,198.09 for the Baker Boulevard Non -Motorized Improvements Project. This project included bike lanes and a road diet on Baker Boulevard from Andover Park West to Christensen Road. Reconstruction of the sidewalk access ramps at the intersection of Andover Park East/Baker Boulevard was part of the Americans with Disabilities Act Program and included with this project for cost savings. Work was physically completed on July 2. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19, 2018 REGULAR CONSENT AGENDA. 107