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HomeMy WebLinkAboutReg 2018-11-19 Item 3G - Final Acceptance - Baker Boulevard Non-Motorized Improvement with Road Construction Northwest for $828,198.09COUNCIL AGENDA SYNOPSIS Initials Meeting Date 11/19/18 Prepared by HH Mayor's review Council review ITEM INFORMATION ITEM No. 3.G. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 11/19/18 AGENDA ITEM TITLE Baker Boulevard Non -Motorized Improvements Project Completion and Acceptance CATE(;ORY LI Discussion Mtg Date 4 Motion Date 11/19/18 [1] Resolution Mtg Date 0 Ordinance AltDate Bid Award ilk, Date 0 Public Hean'q Mtg Date 0 Other Mg Date Mtg SPONSOR LI6ouncii LjMyor 0HR 0DCD LIFinance flFire flTS LIP&R flPolice Court el PW SP oNSOR' S The contract with Road Construction Northwest, Inc. is complete for the Baker Boulevard SUMMARY Non -Motorized Improvements. This project included the installation of bike lanes, ADA ramps, and a road diet on Baker Boulevard from Andover Park East to Christensen Road. Construction began August 28, 2017 and was physically completed on July 2, 2018. Overruns show additional charges of $29,055.09. Council is being asked to accept and finalize the contract with Road Construction Northwest for $828,198.09. REVIEWED BY 0 C.O.W. Mtg. CDN Comm El Finance Comm. Public Safety Comm. El Trans &Infrastructure Arts Comm. El Parks Comm. II Planning Comm. DATE: 11/13/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE RI;.QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $828,198.09 $882,000.00 $ Fund Source: 104 ARTERIAL STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/19/18 MTG. DATE ATTACHMENTS 11/19/18 Informational Memorandum dated 11/09/18 Notice of Completion Contract #17-128 Minutes from the Transportation and Infrastructure Committee 11/13/18 109 110 City of Tu Public Works Department - Henry Hash, Director Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /// BY: Scott Bates, Traffic Engineering Coordinator CC: Mayor Ekberg DATE: November 9, 2018 SUBJECT: Baker Boulevard Non -Motorized Improvements Project Project No. 91610409, Contract No. 17-128 Project Completion and Acceptance ISSUE Accept the construction contract with Road Construction Northwest, Inc. as complete and authorize release of retainage. BACKGROUND Baker Boulevard Non -Motorized Improvements included bike lanes and a road diet on Baker Boulevard from Andover Park West to Christensen Road. Reconstruction of the sidewalk access ramps at the intersection of Andover Park East/Baker Blvd was part of the City's Americans with Disabilities Act (ADA) Program and was included with this project for cost savings. The Notice to Proceed for Contract Number 17-128 with Road Construction Northwest of Renton, WA was issued on August 28, 2017 and construction was physically completed on July 2, 2018. The last remaining Affidavit of Wages Paid was received on July 17, 2018. FINANCIAL IMPACT The Baker Boulevard Non -Motorized Improvements' budget was $882,000, which included a 10% contingency and was funded with a $1 million grant from King County Department of Natural Resources and Parks and the City's ADA Improvement Program. Minor overruns and underruns on quanties for traffic control, utility conflict resolution and landscape restoration resulted in a 3.7% increase to the original contracted amount. Retainage is being held by the City in the amount of $41,409.89. Contract Construction Contract Amount (N/A — Rule 171) $ 799,143.00 Unit Price Overruns/Underruns 29,055.09 Total Contract Amount $ 828,198.09 RECOMMENDATION Council is being asked to formally accept the Baker Boulevard Non -Motorized Improvement Project with Road Construction Northwest, Inc. in the amount of $828,198.09 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the November 19, 2018 Regular Council Meeting. ATTACHMENT Notice of Completion, Contract #17-128 W:1PW Eng\PROJECTSW- RW & RS Projects Baker Blvd Non -Motorized (91610409)1Construction\Closeout to TIC11nfo Memo_2018 Baker NM Closeout 110918 gl.docx 111 112 .f. Date: 7-9-2018 g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602-286-010 Name & Mailing Address of Public Agency City of Tukwila 6300 Southcenter Blvd Tukwila, WA 98188 UBI Number: Department Use Only Assigned to: Date Assigned: Notice is hereby iven relative to the complet on of contract or project described below Project Name Baker Non -Motorized improvement project 91610409 Contract Number 17-128 Job Order Contracting ❑ Yes ENo Description of Work Done/Include Jobsite Address(es) Construction of new curbing, gutters, decorative sidewalks, storm improvements, illumination, ADA improvements and rechannelization of Baker Blvd. Job site: 120 Christensen rd Tukwila, WA 98188 Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below) Contractor's Name Road Construction Northwest E-mail Address matt@rcnw.com Affidavit ID* 851566 Contractor Address PO Box 2228, Renton, WA 98056 Te 425-777-7321 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Contract/Payment bond (valid for federally funded transportation projects) • Retainage Bond Name: Bond Number: Date Contract Awarded 7-17-2017 Date Work Commenced 8-16-2017 Date Work Completed 7-2-2018 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. [1Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate n/a rule 171 (If various rates apply, please send a breakdown) Sales Tax Amount TOTAL 799,143.00 29,380.09 $ 828,523.09 $ $ 828.523.09 Liquidated Damages $ 0.00 Amount Disbursed $ 828,523.09 Amount Retained $ 0.00 NOTE: These two totals must be equal TOTAL $ 828,523.09 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Diane Jaber Diane.jaber@tukwilawa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov CoWashington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI. WA.GOV Title: Fiscal Specialist Phone Number: 206-433-1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks©esd.wa.gov REV 31 0020e (10/26/15) F215-038-000 10-2014 113 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* OMA construction 601872128 857931 West Coast Signal 603149602 853581 Best Parking Lot Services 601901928 797971 Salinas sawing and drilling 604717158 802099 American Survey 603226051 852070 Stripe rite 601048084 797031 Icon Materials 601006854 852283 Northwest flagging 603556549 873713 Westcoast Landscaping 601227266 810755 Four Seasons Concrete 603492142 855338 Ventilation Power cleaning 578089188 753149 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 114 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes November 13, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Cyndy Knighton, Scott Bates, Steve Carstens, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. MISCELLANEOUS Staff stated that after reporting last week that the 53rd Avenue South project could be paved by the end of December, the contractor communicated that the cost would be an additional $110k. This is cost prohibitive, and paving conditions are generally better in February anyway. Chair McLeod will report out at the Council meeting. I. BUSINESS AGENDA A. South 140th Street Pedestrian Improvements Staff reported that the siting and design work is continuing along with communication with the Director of the Abu Bakr Islamic Center. The Transportation Improvement Board meets at the end of this week and the City should hear on the status of its grant application soon. DISCUSSION ONLY. B. Project Completion: 2017 Overlay and Repair Program Staff is seeking Council approval of project completion and release of the retainage bond to ICON Materials, Inc. for a project total of $563,162.38 for the 2017 Overlay and Repair Project. This project provided hot mix asphalt paving at five locations and a portion of the parking lot at Fort Dent Park. Construction was completed on October 27, 2017. Cosmetic pavement warranty work was recently completed at Fort Dent Park. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19, 2018 REGULAR CONSENT AGENDA. C. Project Completion: Baker Boulevard Non -Motorized Improvements Project Staff is seeking Council approval of project completion and release of the retainage bond to Road Construction Northwest, Inc. for a project total of $828,198.09 for the Baker Boulevard Non -Motorized Improvements Project. This project included bike lanes and a road diet on Baker Boulevard from Andover Park West to Christensen Road. Reconstruction of the sidewalk access ramps at the intersection of Andover Park East/Baker Boulevard was part of the Americans with Disabilities Act Program and included with this project for cost savings. Work was physically completed on July 2. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 19, 2018 REGULAR CONSENT AGENDA. 115