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Home My WebLink AboutReg 2018-12-03 Item 4F - Grant Agreement - East Marginal Way South Stormwater Outfalls with WA State Department of Ecology for $1,475,000 (Includes $368,750 City Match) COUNCIL AGENDA SYNOPSIS 76---0.1LA11,4‘p Initials ITEM No. 471 Meeting Date Prepared by Mayor's review Cucl 0 12/03/18 HH f',ii-- 4. F. )x 906 ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGINDA DATE: 12/03/18 AGENDA ITEM TITIE Surface Water Fund - East Marginal Way South Stormwater Outfalls Accpt WA State Department of Ecology Grant CATEGORY Ei Discussion Z Motion 0 Resolution 0 Ordinance 0 Bid Award 0 Public Hearing 0 Other Altg Date Mtg Date 12/03/18 Mtg Date Mtg Date M tg Date AI tg Date Mtg Date SPONSOR ['Council LIMayor OHR El DCD OFinance OFire [ITS Op&R OPolice ZPIF 0Court SP oNsoR's The City has been awarded a Washington State Department of Ecology's grant of SUMMARY $1,106,250.00 for the East Marginal Way South Stormwater Outfall Project. This grant will cover final design and construction of the stormwater facilities. There is a 25% City match of$368,750.00 that will come from the proposed project's CIP budget. Council is being asked to accept the Department of Ecology's grant funding of$1,106,250.00. REVIEWED BY E] C.O.W. Mtg. Li CDN Comm [1] Finance Comm. Eill Public Safety Comm. Z Trans &Infrastructure El Arts Comm. Ill Parks Comm. El Planning Comm. DATE: 11/26/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department CommiTTNE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURE RI (.2.U1RE1) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/03/18 MTG. DATE ATTACHMENTS 12/03/18 Informational Memorandum dated 11/21/18 Proposed 2019 CIP, new proposed pg. 92 Ecology Grant Agreement Minutes from the Transportation and Infrastructure Committee 11/26/18 123 124 J4.p4%LA yt. L Allan Ekberg, Mayor 10, a Public Works Department-Henry Hash, Director 2 08; INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /1/ - BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: November 21, 2018 SUBJECT: Surface Water Fund - East Marginal Way South Stormwater Outfalls Project No. 91041204 Acceptance of WA State Department of Ecology Grant ISSUE Authorize the Mayor to sign a grant agreement with the Washington State Department of Ecology. BACKGROUND In October 2014, Council authorized staff to submit a grant application to the Washington State Department of Ecology (Ecology)for construction and final design funding for the East Marginal Way South Stormwater Outfall Project. The grant application was successful and was incorporated into the State Fiscal Year 2016 Final Water Quality Funding Offer List. Shortly after receiving notice from Ecology, the City was informed that the grant funding source was insufficient to fund all projects on the approved list and that the East Marginal Way S Stormwater Outfall Project was delayed until Ecology funding could be secured. In late 2018, staff was notified that funding had been reinstated and the project could move forward. DISCUSSION The Ecology grant agreement has now been finalized and is ready for signatures. FISCAL IMPACT There is a 25% City match required for the Ecology grant. The match will come from surface water utility revenue funds. The current Proposed 2019 CIP has only $403,000 in surface water funds and we are proposing an increase to $482,000 as required for the match amount and previous expenditures. Grant Award City match Total Ecology $1,106,205 $368,750 $1,475,000 RECOMMENDATION Council is being asked to authorize the Mayor to execute the Washington State Department of Ecology grant contract for the East Marginal South Stormwater Outfalls project and consider this item on the Consent Agenda at the December 3, 2018 Regular Meeting. Attachments: Proposed 2019 CIP, new proposed pg. 92 Ecology Grant Agreement:Agreement No.WQC-2016-Tukwil-00132 W:\PW Eng\PROJECTS\A-DR Projects\East Marginal Way Stormwater Outfalls(91041204)\Grants\Construction\Info Memo RCO grant accept gl 112118.docx 125 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204 DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River. JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co., Jorgensen Forge, and two King County Airport storm systems without easements. Jorgensen Forge outfall was closed in 2011 under an order from the US EPA.The Boeing Company �y STATUS: contacted the City in 2009 requesting that the City take over ownership of i,,eir storm line and outfall.A consultant is preparing design for rerouting the Jorgensen outfall and a ift water quality features. MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reli . COMMENT: City adopted Boeing's Z Line in 201 I Line ;peg w. -r quality device and connect Jorgenson's drainage to Boe' g's Z Li e' esign and construction grant awarded in 2015 for$1.1 m. i 'lily FINANCIAL Through E •'nated , °,I ' (in$000's) 2017 018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 201 75 276 Monitoring 21 11 11 11 54 Const. Mgmt. 215 215 Construction 884 279 1,163 TOTAL EXPENSES 222 11 1,185 290 0 0 0 0 0 1,708 FUND SOURCES Awarded Grant 120 906 200 1,226 Awarded Grant 0 Proposed Grant 0 Mitigation Expected 0 Utility Revenue 102 11 279 90 0 0 0 0 0 482 TOTAL SOURCES 222 11 1,185 290 0 0 0 0 0 1,708 • Project Location ®y -®®®® ®®® 1111111 etsas N N �l sa�Pi ....My„ _., wU�t E ol I i S m low s94PI '4„ 11 V, Ilk 'filliiiiiii S 1111111 11 s. 11,111 t yI.1 N Pit ''Iiiii NI �\ C 1 AIIIII4 ? 0av` 011111111111111111,111111 111111119• tl ot ou :f 11 1 Boe,J!cc° I.. i GE 1 26 2019-2024 Capital Improvement Program 92 ' 'WIN, DEPARTMENT 0 F u1 W CILIL , State of Washington Agreement No. WQC-2016-Tukwil-00132 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF TUKWILA This is a binding Agreement entered into by and between the state of Washington,Department of Ecology, hereinafter referred to as"ECOLOGY,"and City of Tukwila,hereinafter referred to as the"RECIPIENT,"to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: East Marginal Way South Stormwater Outfalls Total Cost: $1,475,000.00 Total Eligible Cost: $1,475,000.00 Ecology Share: $1,106,250.00 Recipient Share: $368,750.00 The Effective Date of this Agreement is: 07/01/2018 The Expiration Date of this Agreement is no later than: 06/30/2021 Project Type: Stormwater Facility Project Short Description: This project will improve water quality in the Duwamish River through the installation of conveyance, stormwater treatment facilities, and permeable pavement, as well as lining a leaky storm pipe along East Marginal Way South in the city of Tukwila.This project will provide water quality treatment for total suspended solids(TSS), and will reduce groundwater contamination. Project Long Description: The project improves the water quality in the Duwamish River by treating stormwater outfall discharges from a municipal drainage basin serving a portion of East Marginal Way South(EMWS). EMWS is a heavily traveled five-lane roadway that does not have provisions for water quality treatment.The project will treat stormwater runoff from EMWS prior to its discharge into the Duwamish River within the Lower Duwamish Waterway Superfund site. The RECIPIENT will build a new conveyance system along approximately 0.4 miles of EMWS.The system 127 State of Washington Department of Ecology Page 2 of 41 Agreement No: WQC-2016-Tukwil-00132 Project Title: East Marginal Way South Stormwater Outfalls Recipient Name: City of Tukwila will redirect storm flows from the abandoned Jorgensen Forge outfall to the Boeing Z line outfall through a new pump station and force main.The conveyed runoff will be treated using General Use Level Designation (GULD)runoff treatment facilities before discharging into the Duwamish River via the Boeing Z line outfall. The RECIPIENT also will line approximately 500 feet of existing leaky storm pipe connecting the GULD facilities and the Boeing Z line outfall to prevent potential infiltration of contaminated groundwater into the now city-owned conveyance pipe Additionally,the RECIPIENT will replace approximately 0.25 acres of impervious surfaces with pervious surfaces and a bioretention swale along EMWS.The project will reduce the amount of heavy metals, polychlorinated biphenyls(PCBs),petroleum products,and other toxic contaminants that enter the Duwamish River. Overall Goal: This project will help protect and restore water quality in Washington by reducing stormwater impacts from existing infrastructure and development. Version 10/30/2015 128 State of Washington Department of Ecology Page 3 of 41 Agreement No: WQC-2016-Tukwil-00132 Project Title: East Marginal Way South Stormwater Outfalls Recipient Name: City of Tukwila RECIPIENT INFORMATION Organization Name: City of Tukwila Federal Tax ID: 91-6001519 DUNS Number: 010207504 Mailing Address: 6300 Southcenter Blvd Tukwila, WA 98188 Physical Address: 6300 Southcenter Blvd, Suite 100 Tukwila, Washington 98188 Organization Email: ryan.larson@tukwilawa.gov Organization Fax: (206)433-0179 Contacts Project Manager Ryan Larson Senior Program Manager 6300 Southcenter Blvd Tukwila, Washington 98188 Email: ryan.larson@tukwilawa.gov • Phone: (206)431-2456 Billing Contact Gail Labanara Public Works Analyst 6300 Southcenter Blvd STE 100 Tukwila, Washington 98188 Email: gail.labanara@tukwilawa.gov Phone: (206)431-3660 Authorized Allan Ekberg Signatory Mayor 6200 Southcenter Blvd Tukwila, Washington 98188 Email: allan.ekberg@tukwilawa.gov Phone: (206)433-1850 Version 10/30/2015 129 State of Washington Department of Ecology Page 4 of 41 Agreement No: WQC-2016-Tukwil-00132 Project Title: East Marginal Way South Stormwater Outfalls Recipient Name: City of Tukwila ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey, WA 98503 Contacts Cleo Neculae Project Manager 3190- 160th Ave SE Bellevue, Washington 98008-5452 Email: cnec461@ecy.wa.gov Phone: (425)649-7216 Layne Slone Financial Financial Manager Manager PO Box 47600 Olympia, Washington 98504-7600 Email: LNAK461@ecy.wa.gov Phone: (360)407-7540 Amanda Heye Technical Advisor PO Box 47600 Olympia, Washington 98504-7600 Email: ahey461@ecy.wa.gov Phone: (360)407-6457 Version 10/30/2015 130 State of Washington Department of Ecology Page 5 of 41 Agreement No: WQC-2016-Tukwil-00132 Project Title: East Marginal Way South Stormwater Outfalls Recipient Name: City of Tukwila AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials,services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work,attachments, and incorporated or referenced documents, as well as all applicable laws,statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood,and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF:the parties hereto, having read this Agreement in its entirety, including all attachments,do agree in each and every particular and have thus set their hands hereunto. Washington State City of Tukwila Department of Ecology By: By: Heather R. Bartlett Date Allan Ekberg Date Water Quality Mayor Program Manager Template Approved to Form by Attorney General's Office Version 10/30/2015 131 State of Washington Department of Ecology Page 6 of 41 Agreement No: WQC-2016-Tukwil-00132 Project Title: East Marginal Way South Stormwater Outfalls Recipient Name: City of Tukwila Approved as to Form: Office of the City Attorney Date Attest/Authenticated: Christy O'Flaherty,City Clerk Date Version 10/30/2015 132 �, City of Tukwila jol City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes November 26, 2018-5:30 p.m. -Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Hari Ponnekanti, Cyndy Knighton, Scott Bates, Steve Carstens, Gail Labanara, Ryan Larson, Laurel Humphrey Guests: John Davies, KPG, Inc.;Abdirisak Ahmed,Abu Bakr Islamic Center CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: Boeing Access Road Bridge over Airport Way Seismic Retrofit Staff is seeking Council approval of an agreement with TranTech Engineering, LLC, in the amount of$315,112.00 for design of the Boeing Access Road Bridge over Airport Way Seismic Retrofit Project. TranTech was the highest rated of three firms that were interviewed. Construction costs will be fully grant funded if completed by December 2020 and once complete,the entire Boeing Access Road corridor will be seismically resistant. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3,2018 REGULAR CONSENT AGENDA. B. Grant Acceptance: Surface Water Fund- East Marginal Way South Stormwater Outfalls Staff is seeking Council approval to accept $1,106,205.00 in grant funding from the Washington State Department of Ecology for the East Marginal Way South Stormwater Outfalls project.The project will improve water quality in the Duwamish River by installing drainage connections from East Marginal Way South to the river. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3,2018 REGULAR CONSENT AGENDA. C. Contract Amendment: Surface Water Fund - East Marginal Way South Stormwater Outfalls Staff is seeking Council approval to amend Contract No. 14-010 with KPG, Inc. in the amount of$263,508.00 for final design and construction management of the East Marginal Way South Stormwater Outfalls project.The project has been on hold since 2016 following the loss of grant funding. Funding has been restored and the project can proceed. KPG completed design through 90% and this amendment will allow them to continue. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3, 2018 REGULAR CONSENT AGENDA. 133