HomeMy WebLinkAboutReg 2018-12-03 Item 4J - Contract Amendment - Veterans, Seniors and Human Services Levy Grant with King County COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
STAFF SPONSOR: STEPHANIE GARDNER-BROWN ORIGINAL AGF,NDA DATF: 12/3/18
AGF:Ni).\ ITEM TITLE Veterans, Seniors, and Human Services Levy Funding Agreement
CATI (.;()RY ilj D I s cw ss i a n Z Motion III Resolution E] Ordinance E Bid Award 11] Public Hearing El Other
AN Date Mrs Date 12/3/18 AN Dare AN Dare Mg Date Mg Date Mtg Dale
SPONSOR El Council EjMayor IIHR EDO) ElFinance E Fire EITS Z P&R E Police EPir El Court
SPONSOR'S Seeking authorization extend the agreement for the Veterans, Seniors, and Human
SUMMARY Services Levy (VSHSL) — New Senior Center Investments from the King County Department
of Community and Human Services Division. The agreement will be extended to March 31,
2019 and enable completion of an Older Adult Recreation Program and Services Needs
Assessment and complete upgrades to automatic door entries at the Tukwila Community
Center
R1w1lim711) BY E C.O.W. Mtg. II CDN Comm E Finance Comm. E Public Safety Comm.
[1] Trans &Infrastructure El Arts Comm. E Parks Comm. [1] Planning Comm.
DATE: 11/27/18 COMMIITEE CHAIR: KRULLER
RECOMMENDATIONS:
SPoNsoR/ADmIN. Parks and Recreation Department
CommITTIT: Forward to Regular Meeting Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source: N/A
Comments: No matching funds are associated with this grant/levy funding.
MTG. DATE RECORD OF COUNCIL ACTION
12/3/18
MTG. DATE ATTACHMENTS
12/3/18 Informational Memorandum dated 11/20/18
Original Contract and Amendment
Minutes from the Community Development and Neighborhoods meeting of 11/27/18
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o z City of Tukwila
Allan Ekberg, Mayor
290a INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Rick Still, Parks and Recreation Director
BY: Stephanie Gardner— Brown, Parks and Recreation Analyst
CC: Mayor Ekberg
DATE: November 20, 2018
SUBJECT: Veterans, Seniors, and Human Services Levy Agreement Extension
ISSUE
Seeking authorization to extend the agreement with the King County Department of Community
and Human Services Division -Veterans, Seniors, and Human Services Levy (VSHSL).
BACKGROUND
The VSHSL is a voter approved six-year property tax levy that envisions senior centers in King
County as inclusive central hubs where diverse groups of older adults can form community and
access a variety of senior programming and services.
On May 29, 2018 staff was authorized, by Committee, to apply for VSHSL funding for two
purposes:
1. Address needs and trends of Tukwila's older adult populations through the
development of an Older Adult Recreation and Services Needs Assessment. The
assessment will approach Tukwila's older population through an equity and social
justice lens to ensure all of Tukwila's older adult population is reflected. The
assessment will provide recommendations for future recreation programming and
services needs for Tukwila's older adult population.
2. Perform minor capital improvements at the Tukwila Community Center to update or
enhance accessibility by installing automatic door opening devices into main restrooms
and replacing automatic door opening devices at two primary entrances into the
facility.
Staff learned in July that the City would be awarded full funding, in the amount of $77,500. Staff
received the King County Community and Human Services contract in late September and
Mayor Ekberg was authorized to sign the agreement at the October 15, 2018 regular City
Council meeting.
DISCUSSION
Staff has moved forward with each of the projects described above. A Request for Proposals is
currently being advertised and capital improvements at the Tukwila Community Center are
scheduled. Due to the timing of contracts being dispersed by King County, a contract
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INFORMATIONAL MEMO
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amendment to extend the contract has been distributed to several agencies, including the City
of Tukwila.
Attached is the amendment to extend the contract to March 31, 2019. Staff will return to the
Community Development and Neighborhoods Committee during the first quarter of 2019 to
provide regular committee updates regarding the status of the agreement, including progress on
the Older Adult Recreation and Services Needs Assessment.
FINANCIAL IMPACT
Matching funds were not required to receive levy funding and no direct City funds will be
attributed to the two projects described.
RECOMMENDATION
The Committee is being asked to forward the attached contract amendment to the December 3,
2018 City Council Consent Agenda authorizing Mayor Ekberg to sign the contract amendment.
ATTACHMENTS
A. King County Community and Human Services Contract —6041770
B. King County Community and Human Services Contract Amendment
W:12018 Info MemoslKing County Senior Levy Info Memo 11.20.18.doc
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Department of Community and Human Services
Community Services Division
King County 206-263-9097 TTY Relay: 711
KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT— 2017/2018
Contractor City of Tukwila
Project Title City of Tukwila Older Adult Investments - Senior Center Investments
Contract Amount $ 77,500
Contract Period From: 07/01/2018 To 12/31/2018
DUNS No. (if applicable) 010207504 SAM No. (if applicable) 47Z60
THIS CONTRACT No. 6041770 is entered into by KING COUNTY (the "County"), and City of
Tukwila (the "Contractor") whose address is 6200 Southcenter Blvd, Tukwila, WA 98188.
FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES
COUNTY $77,500 07/01/2018 - 12/31/2018
TOTAL $77,500 07/01/2018 - 12/31/2018
WHEREAS, the County has been advised that the foregoing are the current funding sources,
funding levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as
described in this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as
follows:
I. Incorporation of Exhibits
The Contractor shall provide services and comply with the requirements set forth in the
following attached exhibits, which are incorporated herein by reference:
Certificates of Insurance/Endorsements Attached hereto as Exhibit I
City of Tukwila Older Adult Investments - Senior Attached hereto as Exhibit II
Center Investments
II. Term and Termination
A. This Contract shall commence on 07/01/2018, and shall terminate on 12/31/2018, unless
extended or terminated earlier, pursuant to the terms and conditions of the Contract.
B. This Contract may be terminated by the County or the Contractor without cause, in whole
or in part, at any time during the term specified in Subsection II.A. above, by providing the
other party 30 days advance written notice of the termination. The Contract may be
suspended by the County without cause, in whole or in part, at any time during the term
This form is available in alternate formats upon request for
persons with disabilities.
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specified in Subsection II.A. above, by providing the Contractor 30 days advance written
notice of the suspension.
C. The County may terminate or suspend this Contract, in whole or in part, upon seven days
advance written notice in the event: (1) the Contractor materially breaches any duty,
obligation, or service required pursuant to this Contract, or (2) the duties, obligations, or
services required herein become impossible, illegal, or not feasible. If the Contract is
terminated by the County pursuant to this Subsection II.C. (1), the Contractor shall be
liable for damages, including any additional costs of procurement of similar services from
another source.
If the termination results from acts or omissions of the Contractor, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement, the
Contractor shall return to the County immediately any funds, misappropriated or
unexpended, which have been paid to the Contractor by the County.
D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way
prior to the termination date set forth above in Subsection II.A., the County may, upon
written notification to the Contractor, terminate or suspend this Contract in whole or in
part.
If the Contract is terminated or suspended as provided in this Section: (1) the County will
be liable only for payment in accordance with the terms of this Contract for services
rendered prior to the effective date of termination or suspension; and (2) the Contractor
shall be released from any obligation to provide such further services pursuant to the
Contract as are affected by the termination or suspension.
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council and/or other identified funding
source(s) of sufficient funds to support the activities described in the Contract. Should
such appropriation not be approved, this Contract will terminate at the close of the current
appropriation year. The current funding sources associated with this Contract are
specified on page 1.
If the Contract is suspended as provided in this Section the County may provide written
authorization to resume activities.
E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or law that either party may have in the event that the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
III. Compensation and Method of Payment
A. The County shall reimburse the Contractor for satisfactory completion of the services and
requirements specified in this Contract and its attached exhibit(s).
B. The Contractor shall submit an invoice and all accompanying reports as specified in the
attached exhibit(s), including its final invoice and all outstanding reports. The County shall
initiate authorization for payment to the Contractor not more than 30 days after a
complete and accurate invoice is received.
C. The Contractor shall submit its final invoice and all outstanding reports as specified in this
contract and its attached exhibit(s). If the Contractor's final invoice and reports are not
submitted as specified in this contract and its attached exhibit(s), the County will be
relieved of all liability for payment to the Contractor of the amounts set forth in said invoice
or any subsequent invoice.
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IV. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls which
complies with generally accepted accounting principles promulgated by the Financial
Accounting Standards Board (FASB), the Governmental Accounting Standards Board (GASB),
or both as is applicable to the Contractor's form of incorporation.
V. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Contractor, by
signature to this Contract, certifies that the Contractor is not presently debarred, suspended, or
proposed for debarment by any Federal department or agency. The Contractor also agrees that
it will not enter into a subcontract with a contractor that is debarred, suspended, or proposed for
debarment. The Contractor agrees to notify King County in the event it, or a subcontractor, is
debarred, suspended, or proposed for debarment by any Federal department or agency.
Debarment status may be verified at https://www.sam.qov/.
VI. Maintenance of Records/Evaluations and Inspections
A. The Contractor shall maintain accounts and records, including personnel, property,
financial, and programmatic records and other such records as may be deemed
necessary by the County to ensure proper accounting for all Contract funds and
compliance with this Contract.
B. In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section XIV. below, the Contractor shall maintain the following:
1. Records of employment, employment advertisements, application forms, and other
pertinent data, records and information related to employment, applications for
employment or the administration or delivery of services or any other benefits under
this Contract; and
2. Records, including written quotes, bids, estimates or proposals submitted to the
Contractor by all businesses seeking to participate on this Contract, and any other
information necessary to document the actual use of and payments to
subcontractors and suppliers in this Contract, including employment records.
The County may visit the site of the work and the Contractor's office to review the
foregoing records. The Contractor shall provide every assistance requested by the
County during such visits and make the foregoing records available to the County
for inspection and copying upon request. The Contractor shall provide right of
access to its facilities—including those of any subcontractor assigned any portion of
this Contract pursuant to Section XIII—to the County, the state, and/or federal
agencies or official's at all reasonable times in order to monitor and evaluate the
services provided under this Contract. The County will give advance notice to the
Contractor in the case of fiscal audits to be conducted by the County. The
Contractor shall comply with all record keeping requirements set forth in any federal
rules, regulations or statutes included or referenced in the contract documents. The
Contractor shall inform the County in writing of the location, if different from the
Contractor address listed on page one of this Contract, of the aforesaid books,
records, documents, and other evidence and shall notify the County in writing of
any changes in location within 10 working days of any such relocation.
C. The records listed in A and B above shall be maintained for a period of six years after
termination of this Contract. The records and documents with respect to all matters
covered by this Contract shall be subject at all time to inspection, review, or audit by the
County and/or federal/state officials so authorized by law during the performance of this
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Contract and six years after termination hereof, unless a longer retention period is
required by law.
D. If applicable, medical records shall be maintained and preserved by the Contractor in
accordance with state and federal medical records statutes, including but not limited to
RCW 70.41.190, 70.02.160, and standard medical records practice. If the Contractor
ceases operations under this Contract, the Contractor shall be responsible for the
disposition and maintenance of such medical records.
E. The Contractor agrees to cooperate with the County or its agent in the evaluation of the
Contractor's performance under this Contract and to make available all information
reasonably required by any such evaluation process. The results and records of said
evaluations shall be maintained and disclosed in accordance with RCW Chapter 42,56.
F. The Contractor agrees that all information, records, and data collected in connection with
this Contract shall be protected from unauthorized disclosure in accordance with
applicable state and federal law.
VII. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Contractor shall not use protected health information created or shared under this Contract
in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant
to its provisions. Contractor shall read and certify compliance with all HIPAA requirements
at http://www.kingcounty.gov/DCHS/contracts
VIII. Audits
A. If the Contractor is a non-profit organization as defined in 2 CFR Part 200, and expends a
total of$750,000 or more in federal financial assistance and has received federal financial
assistance from the County during its fiscal year, then the Contractor shall meet the audit
requirements as described in 2 CFR Part 200 Subpart F.
B. A Contractor, for-profit or non-profit that is not subject to the requirements in SECTION
VIII. A. and receives in excess of $100,000 in funds during its fiscal year from the County,
shall provide fiscal year audited financial statements prepared by an independent
Certified Public Accountant or Accounting Firm within nine months subsequent to the
close of the Contractor's fiscal year (if applicable, see SECTION VIII. E.).
C. Non-profit contractors who receive less than $100,000 from the County during their fiscal
year shall provide 1) form 990 within 30 days of its being filed; and 2) a full set of annual
financial statements.
D. For-profit contractors who receive less than $100,000 from the County during their fiscal
year shall provide 1) income tax return within 30 days of its being filed; and 2) a full set of
annual financial statements.
E. A Contractor that is not subject to the requirements in SECTION VIII. A. may, in
extraordinary circumstances, request a waiver of audit requirements and, with the review
and upon approval of the County, substitute for the above requirements other forms of
financial reporting or fiscal representation certified by the Contractor's Board of Directors,
provided the Contractor meets the following criteria:
1. That financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
2. There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
Audit documentation shall be sent electronically to: csdaudits(c7kingcounty.gov
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IX. Corrective Action
If the County determines that a breach of contract has occurred, that is, the Contractor has
failed to comply with any terms or conditions of this Contract or the Contractor has failed to
provide in any manner the work or services agreed to herein, and if the County deems said
breach to warrant corrective action, the following sequential procedure will apply:
A. The County will notify the Contractor in writing of the nature of the breach;
The Contractor shall respond in writing within ten working days of its receipt of such
notification, which response shall indicate the steps being taken to correct the specified
deficiencies. The corrective action plan shall specify the proposed completion date for
bringing the Contract into compliance, which date shall not be more 30 days from the date
of the Contractor's response, unless the County, at its sole discretion, specifies in writing
an extension in the number of days to complete the corrective actions;
B. The County will notify the Contractor in writing of the County's determination as to the
sufficiency of the Contractor's corrective action plan. The determination of sufficiency of
the Contractor's corrective action plan shall be at the sole discretion of the County;
C. In the event that the Contractor does not respond within the appropriate time with a
corrective action plan, or the Contractor's corrective action plan is determined by the
County to be insufficient, the County may commence termination or suspension of this
Contract in whole or in part pursuant to Section II.C.;
D. In addition, the County may withhold any payment owed the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
E. Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section Il., Subsections B, C, D, and E.
X. Dispute Resolution
The parties shall use their best, good-faith efforts to cooperatively resolve disputes and
problems that arise in connection with this Contract. Both parties will make a good faith effort to
continue without delay to carry out their respective responsibilities under this Contract while
attempting to resolve the dispute under this section.
XI. Hold Harmless and Indemnification
A. In providing services under this Contract, the Contractor is an independent Contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract. The Contractor shall protect, indemnify, defend and save
harmless the County, its officers, agents, and employees from and against any and all
claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's
failure to pay any such compensation, wages, benefits, or taxes, and/or (2) the supplying
to the Contractor of work, services, materials, or supplies by Contractor employees or
other suppliers in connection with or support of the performance of this Contract.
B. The Contractor further agrees that it is financially responsible for and will repay the
County all indicated amounts following an audit exception which occurs due to the
negligence, intentional act, and/or failure, for any reason, to comply with the terms of this
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Contract by the Contractor, its officers, employees, agents, and/or representatives. This
duty to repay the County shall not be diminished or extinguished by the prior termination
of the Contract pursuant to the Term and Termination section.
C. To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the Contractor, its officers, employees, subcontractors
and/or agents, in its performance and/or non-performance of its obligations under this
Contract. The Contractor agrees that its obligations under this subparagraph extend to
any claim, demand, and/or cause of action brought by, or on behalf of, any of its
employees or agents. For this purpose, the Contractor, by mutual negotiation, hereby
waives, as respects the County only, any immunity that would otherwise be available
against such claims under the Industrial Insurance provisions of Title 51 RCW. In the
event the County incurs any judgment, award, and/or cost arising therefrom including
reasonable attorneys' fees to enforce the provisions of this article, all such fees,
expenses, and costs shall be recoverable from the Contractor.
D. To the maximum extent permitted by law, the County shall protect, defend, indemnify, and
save harmless the Contractor, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the County, its officers, employees, and/or agents, in its
performance and/or non-performance of its obligations under this Contract. The County
agrees that its obligations under this subparagraph extend to any claim, demand, and/or
cause of action brought by, or on behalf of, any of its employees or agents. For this
purpose, the County, by mutual negotiation, hereby waives, as respects the Contractor
only, any immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of Title 51 RCW. In the event the Contractor incurs any
judgment, award, and/or cost arising therefrom including reasonable attorneys' fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the County.
E. Claims shall include, but not be limited to, assertions that use or transfer of software,
book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark,
trade name, and/or otherwise results in unfair trade practice.
F. Nothing contained within this provision shall affect and/or alter the application of any other
provision contained within this Contract.
G. The indemnification, protection, defense and save harmless obligations contained herein
shall survive the expiration, abandonment or termination of this Agreement.
XII. Insurance Requirements
By the date of execution of this Contract, the Contractor shall procure and maintain for the
duration of this Contract, insurance as described in EXHIBIT I., against claims for injuries to
persons or damages to property which may arise from, or in connection with, the performance
of work hereunder by the Contractor, its agents, representatives, employees, and/or
subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractor.
The Contractor may furnish separate certificates of insurance and policy endorsements for each
subcontractor as evidence of compliance with the insurance requirements of this Contract. The
Contractor is responsible for ensuring compliance with all of the insurance requirements stated
herein. Failure by the Contractor, its agents, employees, officers, subcontractors, providers,
and/or provider subcontractors to comply with the insurance requirements stated herein shall
constitute a material breach of this Contract. Examples of coverage types and limit
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requirements can be found by visiting http://www.kingcountv.gov/DCHS/contracts. Contractors
shall read and provide required insurance documentation prior to the signing of this Contract.
XIII. Assignment/Subcontracting
A. The Contractor shall not assign or subcontract any portion of this Contract or transfer or
assign any claim arising pursuant to this Contract without the written consent of the
County. Said consent must be sought in writing by the Contractor not less than 15 days
prior to the date of any proposed assignment.
B. "Subcontract" shall mean any agreement between the Contractor and a subcontractor or
between subcontractors that is based on this Contract, provided that the term
"subcontract" does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
C. The Contractor shall include Sections IV, V, VI, VII, XI A, XI B, XI G, XIII, XIV, XV, XVI,
XVII, XVII I, XXIV, XXV, and XXVI, in every subcontract or purchase agreement for
services that relate to the subject matter of this Contract.
D. The Contractor agrees to include the following language verbatim in every subcontract for
services which relate to the subject matter of this Contract:
"Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees and agents from any and all costs, claims, judgments, and/or awards
of damages arising out of, or in any way resulting from the negligent act or omissions of
subcontractor, its officers, employees, and/or agents in connection with or in support of
this Contract. Subcontractor expressly agrees and understands that King County is a third
party beneficiary to this Contract and shall have the right to bring an action against
subcontractor to enforce the provisions of this paragraph."
XIV. Nondiscrimination and Payment of a Living Wage
A. The Contractor shall comply with all applicable federal, state and local laws regarding
discrimination, including those set forth in this Section.
B. During performance of the Contract, the Contractor agrees that it will not discriminate
against any employee or applicant for employment because of the employee or
applicant's sex, race, color, marital status, national origin, religious affiliation, disability,
sexual orientation, gender identity or expression or age except by minimum age and
retirement provisions, unless based upon a bona fide occupational qualification. The
Contractor will make equal employment opportunity efforts to ensure that applicants and
employees are treated, without regard to their sex, race, color, marital status, national
origin, religious affiliation, disability, sexual orientation, gender identity or expression or
age. Additional requirements are at http://www.kingcountv.gov/DCHS/contracts.
In accordance with King County Ordinance 17909, as a condition of award for contracts
for services with an initial or amended value of$100,000 or more, the Contractor agrees
that it shall pay and require all Subcontractors to pay a living wage as described in the
ordinance, to employees for each hour the employee performs a Measurable Amount of
Work on this Contract. The requirements of the ordinance, including payment schedules,
are detailed at http://www.kingcounty.gov/operations/procurement/Resources/ordinance-
17909.aspx
Violations of this requirement may result in disqualification of the Contractor from bidding
on or being awarded a County contract for up to two years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Contract;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed
by law.
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XV. Conflict of Interest
A. The Contractor agrees to comply with applicable provisions of K.C.C. 3.04. Failure to
comply with such requirements shall be a material breach of this contract, and may result
in termination of this Contract pursuant to Section II and subject the Contractor to the
remedies stated therein, or otherwise available to the County at law or in equity.
B. The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to
secure preferential treatment in its dealings with the County by offering any valuable
consideration, thing of value or gift, whether in the form of services, loan, thing or
promise, in any form to any county official or employee. The Contractor acknowledges
that if it is found to have violated the prohibition found in this paragraph, its current
contracts with the county will be cancelled and it shall not be able to bid on any county
contract for a period of two years.
C. The Contractor acknowledges that for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Contractor shall identify at the
time of offer current or former County employees involved in the preparation of proposals
or the anticipated performance of Work if awarded the Contract. Failure to identify current
or former County employees involved in this transaction may result in the County's
denying or terminating this Contract. After Contract award, the Contractor is responsible
for notifying the County's Project Manager of current or former County employees who
may become involved in the Contract any time during the term of the Contract.
XVI. Equipment Purchase, Maintenance, and Ownership
A. The Contractor agrees that any equipment purchased, in whole or in part, with Contract
funds at a cost of $5,000 per item or more, when the purchase of such equipment is
reimbursable as a Contract budget item, is upon its purchase or receipt the property of the
County and/or federal/state government. The Contractor shall be responsible for all such
property, including the proper care and maintenance of the equipment.
B. The Contractor shall ensure that all such equipment will be returned to the County or
federal/state government upon termination of this Contract unless otherwise agreed upon
by the parties.
XVII. Proprietary Rights
The parties to this Contract hereby mutually agree that if any patentable or copyrightable
material or article should result from the work described herein, all rights accruing from such
material or article shall be the sole property of the County. The County agrees to and does
hereby grant to the Contractor, irrevocable, nonexclusive, and royalty-free license to use,
according to law, any material or article and use any method that may be developed as part of
the work under this Contract.
The foregoing products license shall not apply to existing training materials, consulting aids,
checklists, and other materials and documents of the Contractor which are modified for use in
the performance of this Contract.
The foregoing provisions of this section shall not apply to existing training materials, consulting
aids, checklists, and other materials and documents of the Contractor that are not modified for
use in the performance of this Contract.
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XVIII. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
XIX. King County Recycled Product Procurement Policy
In accordance with King County Code 18.20, the Contractor shall use recycled paper, and both
sides of sheets of paper whenever practicable, when submitting proposals, reports, and
invoices, if paper copies are required.
XX. Future Support
The County makes no commitment to support the services contracted for herein and assumes
no obligation for future support of the activity contracted herein except as expressly set forth in
this Contract.
XXI. Entire Contract/Waiver of Default
The parties agree that this Contract is the complete expression of the terms hereto and any oral
or written representations or understandings not incorporated herein are excluded. Both parties
recognize that time is of the essence in the performance of the provisions of this Contract.
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Contract shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Contract
unless stated to be such through written approval by the County, which shall be attached to the
original Contract.
XXII. Contract Amendments
Either party may request changes to this Contract. Proposed changes which are mutually
agreed upon shall be incorporated by written amendments to this Contract.
XXIII. Notices
Whenever this Contract provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive office of the Contractor and the project
representative of the County department specified on page one of this Contract. Any time within
which a party must take some action shall be computed from the date that the notice is received
by said party.
XXIV.Services Provided in Accordance with Law and Rule and Regulation
The Contractor and any subcontractor agree to abide by the laws of the state of Washington,
rules and regulations promulgated thereunder, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract, all of
which are incorporated herein by reference.
In the event that there is a conflict between any of the language contained in any exhibit or
attachment to this Contract, the language in the Contract shall have control over the language
contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the
contrary.
XXV. Applicable Law
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
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XXVI.No Third Party Beneficiaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this
Contract, there are no third party beneficiaries to this Contract, and this Contract shall not
impart any rights enforceable by any person or entity that is not a party hereto.
XXVII. Contractor Certification
By signing this Contract, the Contractor certifies that in addition to agreeing to the terms and
conditions provided herein, the Contractor certifies that it has read and understands the
contracting requirements on the DCHS website at http://www.kingcounty.gov/DCHS/contracts
and agrees to comply with all of the contract terms and conditions detailed on that site,
including EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing, as applicable.
IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY CITY OF TUKWILA
rg DocuSigned by:
(—DocuSigned by:
ue.. awirysA SLi FOR au& fo,G o
`Rn6&9 'O Executive sJ g b{UWCA454...
10/17/2018 Allan Ekberg
Date Name (Please type or print)
10/16/2018
Date
Approved as to Form:
OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY
City of Tukwila Page 10 of 10 2017/2018 Contract-6041770
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Insurance
Authority P.O. 13ox 88030
Tukwila, WA 901.38
20-Oct-17 Cert#: 11126
Phone: 206-575 6046
King County Dept. of Community&Human Services
Attn: Randy Poplock Fax: 206-575-7426
401 Fifth Ave, Suite 510
Seattle, WA 98104
RE: City of Tukwila
Minor Home Repair Program C17623
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self insured pool of over 160 public entities in the State of
Washington.
WCIA has at least $1 million per occurrence limit of liability coverage in its self
insured layer that may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member.
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Peggy McCarthy
Laurie Anderson, Stacy Hansen
eletter
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EXHIBIT II
TUKWILA SENIOR PROGRAM
SENIOR CENTER PROGRAM
WORK STATEMENT
The Contractor shall increase participation and inclusion, update organizational infrastructure,
complete minor capital improvements and facility repairs, and provide enhanced services
including referrals for King County's Property tax Exemption for older persons in accordance
with the terms and conditions described hereinafter. The total amount of reimbursement
pursuant to this Exhibit shall not exceed $77,500 in County funds during the period
July 1, 2018 through December 31, 2018. The contract period may be extended at the
discretion of King County based on its evaluation of circumstances such as a capital project
that cannot be completed by December 31, 2018 due to circumstances beyond the control of
the Contractor.
II. PROGRAM DESCRIPTION
A. Outcomes
The senior center increases short-term stability through one-time investment that:
1. Increases senior center participation and inclusion;
2. Updates Organizational Infrastructure;
3. Maintains the Center's facility through maintenance or minor capital projects;
and/or;
4. Sustains or Enhances senior center programming without creating ongoing
funding requirements.
B. Indicators
1. Formulate and implement strategies to increase participation and inclusion of
previously underserved groups.
2. Complete capital investment projects to enhance or maintain the facility as
described in the Request for Qualifications (RFQ) application.
3. Market, educate participants, refer and have available applications for the King
County Property Tax Exemption program.
C. Eligibility
This contract's funding must be used to provide capital and/or regional health and
human services for persons who are 55 years old or older or their caregivers. King
County encourages particular focus on older adults who live on low-incomes, who are
people of color, who are geographically, physically, culturally, or linguistically isolated,
or whose primary language is not English. No otherwise eligible person may be
Tukwila Senior Program Page 1 of 5 2018 Contract#6041770-Exh II
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required to pay to receive services or access facilities funded by this contract, although
contractors may provide the opportunity for persons to provide donations.
D. Definitions
1. "Sustain or Enhance Programming" means investments that will extend
operations of or enhance basic services such as Health Promotion,
Wellness and Fitness; Education, Recreation, Socialization; Social Work
Services and Outreach Activities. Social work services include assistance
provided by, or under the supervision of a qualified social worker including
one-on-one counseling, home visits, and group sessions to older adults or
caregivers.
2. "Increase Participation and Inclusion" means obtaining the participation of
new and more diverse older adults such as underserved, homeless,
homebound, isolated, rural or marginalized older adult populations and
caregivers or those with mobility issues. It may include a variety of
strategies to locate, recruit older adults or assess the best strategies to
accomplish increased participation and inclusion of older adults residing in
their service area, but not currently participating in at the senior center.
3. "King County Property Tax Exemption Outreach" for King County senior
citizens is defined as marketing, educating participants, making referrals to
the King County Assessor's Office and having available applications for low
income older adults to apply for a reduction in property taxes.
4. "Legal Counseling" is defined as activities delivered by volunteer attorneys,
trained legal interns, or other trained volunteers to provide clients with
individual or group education, information, or advice on legal issues.
5. "Minor Capital Investments" to Enhance or Maintain the Facility means
repairs, physical improvements, maintenance, vehicle repairs, or equipment
purchases not exceeding $49,999. A variety of projects and/or purchases
may be proposed under this category.
6. "Partnerships with Small Nutrition Sites" means senior center's establishing
a relationship with nutrition sites that do not meet the definition of senior
center and to foster a relationship between the two agencies, enhance
services available at the small nutrition site(s) such as expanded
programming, increased days of operation and assistance to connect
participants to the broader network of services available to older adults in
King County.
7. "Schedule of Activities" is defined as a list that shows the names, dates and
times of activities and programs offered specifically targeting and without
charge to individuals age 55 and older.
8. "Senior Center Survey" is defined as a measurement tool designed to
assess whether senior center participants received benefit and/or saw
positive changes in their lives as a result of attending the senior center.
Tukwila Senior Program Page 2 of 5 2018 Contract#6041770-Exh II
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9. "Small Nutrition Site" means an agency listed in Attachment 2, Aging and
Disability Services Congregate Nutrition Sites, that does not provide
qualifying services for seniors three days a week for a minimum of 15 hours
a week.
10. "Transportation Services" are defined as activities to provide mobility to
clients by means of providing transportation directly, collaborating with
organizations that provide transportation, or assisting clients to access
transportation when they cannot drive.
11. "Update Organizational Infrastructure" means developing, maintaining or
repairing the organization's systems, staff capacity and information
technology infrastructure that allows the senior center to function well and
effectively and efficiently serve seniors.
E. Program Requirements
1. Minimum Performance Requirements
The Contractor shall meet the following minimum performance requirements
during the term of this Exhibit and shall complete the reporting requirements set
out in Section IV of this Exhibit:
a. Increase senior center participation and inclusion:
Contract with professional agency to design and manage a
senior services needs assessment to provide goals and
strategies that enhance and improve recreational and other
services for older adults offered in Tukwila. The assessment will
identify communications and outreach strategies to target ethnic
groups with the goal of increasing participation and inclusion of
diverse communities of older adults at the senior center;
ii. A number of approaches may be used to maximize information
gathered through the needs assessment such as translation of
materials, collaborating with partners to reach out to diverse
populations including senior housing facilities, hosting special
events and meetings with translators, or providing transportation
services to facilitate attendance; and,
iii. The needs assessment will provide guidance for future
programming to improve quality of life and overall health of older
adults in Tukwila.
b. Implement minor capital investments to enhance or maintain the facility
including:
Installation of two sensor-operated automatic doors in the
community center; and,
ii. Installation of automatic door openers in two restrooms to assist
individuals experiencing mobility issues.
Tukwila Senior Program Page 3 of 5 2018 Contract#6041770-Exh II
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c. Provide King County Property Tax Exemption Outreach to older adults
including the following services:
Agency shall publicize and provide information to older adults
participating at the senior center about the availability of the King
County Senior Property Tax Exemption;
ii. Agency shall have paper applications for the senior property tax
exemption available to interested individuals;
iii. Agency shall provide interested seniors with referral information
on how to contact King County Assessor and apply for the senior
property tax exemption; and,
iv. Agency will include the number of individuals referred to the King
County Assessor's office in their monthly report.
III. COMPENSATION AND METHOD OF PAYMENT
A. Billing Invoice Package
1. The Contractor shall submit a Billing Invoice Package (BIP) monthly that
consists of an invoice statement, receipts and other reporting requirements as
stated in Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format
and method approved by the County. The Billing Invoice Package is due within
ten working days after the end of each month.
2. A hard copy of the invoice statement shall be submitted with original signatures.
Accompanying reports as stated in Section IV. shall be submitted electronically.
B. Method of Payment
1. The monthly payment for Contractor expenses incurred for Updating
Organizational Infrastructure and implementing Capital Improvements and
Minor Facility Repairs shall be made upon submission of documentation of
actual cost of equipment, labor, and services.
Reimbursement for these expenses shall not exceed: $20,000.
2. The monthly payment schedule for Increased Participation, Enhanced
Programming and King County Property Tax Exemption Outreach shall be:
July— November 2018 $9,583
December 2018 $9,585
Reimbursement for these services shall not exceed: $57,500.
3. Reimbursement for this contract shall not exceed: $77,500.
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4. The Contractor shall advise the County quarterly of any changes in revenues
from sources other than the County that are used to provide services funded
under this Exhibit. The Contractor agrees to renegotiate performance
requirements if the County determines that such changes are substantial.
5. Payment to the Contractor may be withheld for any month in which the
Contractor has not submitted the contractually required reports.
IV. REPORTING AND EVALUATION REQUIREMENTS
The Contractor shall submit the following reports electronically in a format and method
approved by the County:
A. Narrative Report, in a format approved by the County, identifying which of the services
specified in Section II.D.1., Minimum Performance Requirements, the Contractor
provided with each monthly invoice. The number of individuals referred to the King
County Assessor's Office will be included in this report;
B. Agencies that received funds for Minor Capital Investments will include in their monthly
updates progress made towards completion of their capital projects and purchases;
C. Contractor shall report to the County by December 10, 2018 on the progress of any
capital projects and indicate whether the project(s) will be completed by
December 31, 2018. An extension to the contract for the purpose of completing the
project(s) can be considered at that time;
D. A monthly schedule of activities and programs shall be submitted with the Narrative
Report identifying names, dates and times of activities and programs offered
specifically targeting and without charge to individuals age 55 and older;
E. The six-month Senior Center Participant Report, Attachment B, on unduplicated
participants for the contract period July 1, 2018 — December 31, 2018. It will include
cumulative data on referrals make to the King County Assessor's Office for Property
Tax Exemptions; and,
F. A six-month narrative report that shall describe the specific results of each of the
services specified in Section II.D.1., Minimum Performance Requirements, and how
each of those services increased the senior center's short-term stability.
Tukwila Senior Program Page 5 of 5 2018 Contract#6041770-Exh II
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DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153 Attachment B
Department of Community and Human Services
Community Services Division
KingCounty (206) 263-9105 TTY Relay: 711
CONTRACT AMENDMENT
DCHS / CSD / Seniors Levy Contract No. 6041770
Project/Exhibit(s) II - City of Tukwila Older Adult Original Contract Date 07/01/2018
Investments - Senior Center Investments
Contractor City of Tukwila Amendment No. 1
Address 6200 Southcenter Blvd Amendment Start Date 11/08/2018
Tukwila, WA 98188
Amendment Requested By: Amendment Effects:
Scope of Service
Community Services Division X Time of Performance
Compensation
Scott Ninneman / (206) 263-9072 Method of Payment
PURPOSE
The City of Tukwila Older Adult Investments-Senior Center Investments Program will be extended
through March 31, 2019.
A. STANDARD CONTRACT CHANGES
Change funding table as follows:
FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES
COUNTY $77,500 07/01/2018 - 12/31/2018
TOTAL $77,500 07/01/2018 - 12/31/2018
B. EXHIBIT CHANGES
I, WORK STATEMENT
The Contractor shall increase participation and inclusion, update organizational infrastructure,
complete minor capital improvements and facility repairs, and provide enhanced services
including referrals for King County's Property tax Exemption for older persons in accordance
with the terms and conditions described hereinafter. The total amount of reimbursement
pursuant to this Exhibit shall not exceed $77,500 in County funds during the period
July 1, 2018 through March 31, 2019. The contract period may be extended at the discretion of
City of Tukwila Page 1 of 2 2018 Contract Amendment-6041770 201
DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
King County based on its evaluation of circumstances such as a capital project that cannot be
completed by December 31, 2018 due to circumstances beyond the control of the Contractor.
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted
on the date first above written.
KING COUNTY City of Tukwila
King County Executive Signature
Stephanie Gardner
Date NAME (Please type or print)
Date
202 City of Tukwila Page 2 of 2 2018 Contract Amendment-6041770
OncuGign Envelope ID: DFeBD400'DBx7-4EO4-98CD'B2ooACgBe153
f � U Evidence of Coverage
~
WnSH|NGTMNSCHMML=
A|�� K08N&��K8��T �UM| General �
".".. ."�."n="..�.v . POOL ��K�������x Certificate
This Evidence of Coverage is issued as a matter of information only and confers no rights upon the
evidence holder.This evidence does not amend, extend or alter the coverage afforded by the coverage
agreement below and is subject to all the terms, exclusions and conditions of such coverage agreement.
This isto certify that the coverage listed below has been issued to the named Covered Member for the
period indicated. As a statutorily authorized and self-funded public entity interlocal cooperative among
school and educational service districts, there is no insurance policy involved. Because WSRMP is not an
insurance company,vve cannot grant"additional insured"status(VVAC 2OD'1OO'DJOOS and O3OO7).
^
Coverage Afforded By: Covered Member:
Washington Schools Risk Management Pool Tukwila School District
PO Box 8870O 4640 S144thSt
Tukwila, VVAQ8138'27OD Tukwila,VVA98168
Member#:17406
-
Coverage Agreement#: COV 2018-2019
Coverage Period: September I, 2018 through August 31'2U1G
Effective Date of Evidence ofCoverage: September 1. 2018
Expiration Date of Evidence ofCoverage: August S2, 2O19
Limits Available General Liability:
UmitsAvai|ab|ePnoperty $1J00DO8
Limits Available Auto Liability: �1,OO�,DO�-----------~-------------~^~
Description ofOpe ratio ns/Looat|ons/Veh|Cie:
Activities under the direct supervision of District personnel a3 respects coverage period
September l, ZD18 through August 31, 3O18.
Evidence of Coverage Holder: Issue Date:August 1,2U18
To Whom |t May Concern
Aulhrxized3|Qha��r�--
y'o
Cancellation:Should the above described coverage agreement be cancelled before the expiration date,WSRMP will send 30 days written
notice m the evidence o/coverage holder named above.
�O�
8JZO18Vyashington Schools Risk w1anaQementPool ~-~~
DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
EXHIBIT II
TUKWILA SENIOR PROGRAM
SENIOR CENTER PROGRAM
WORK STATEMENT
The Contractor shall increase participation and inclusion, update organizational infrastructure,
complete minor capital improvements and facility repairs, and provide enhanced services
including referrals for King County's Property tax Exemption for older persons in accordance
with the terms and conditions described hereinafter. The total amount of reimbursement
pursuant to this Exhibit shall not exceed $77,500 in County funds during the period
July 1, 2018 through December 31, 2018. The contract period may be extended at the
discretion of King County based on its evaluation of circumstances such as a capital project
that cannot be completed by December 31, 2018 due to circumstances beyond the control of
the Contractor.
II. PROGRAM DESCRIPTION
A. Outcomes
The senior center increases short-term stability through one-time investment that:
1. Increases senior center participation and inclusion;
2. Updates Organizational Infrastructure;
3. Maintains the Center's facility through maintenance or minor capital projects;
and/or;
4. Sustains or Enhances senior center programming without creating ongoing
funding requirements.
B. Indicators
1. Formulate and implement strategies to increase participation and inclusion of
previously underserved groups.
2. Complete capital investment projects to enhance or maintain the facility as
described in the Request for Qualifications (RFQ) application.
3. Market, educate participants, refer and have available applications for the King
County Property Tax Exemption program.
C. Eligibility
This contract's funding must be used to provide capital and/or regional health and
human services for persons who are 55 years old or older or their caregivers. King
County encourages particular focus on older adults who live on low-incomes, who are
people of color, who are geographically, physically, culturally, or linguistically isolated,
or whose primary language is not English. No otherwise eligible person may be
Tukwila Senior Program Page 1 of 5 2018 Contract#6041770-Exh II
204
DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
required to pay to receive services or access facilities funded by this contract, although
contractors may provide the opportunity for persons to provide donations.
D. Definitions
1. "Sustain or Enhance Programming" means investments that will extend
operations of or enhance basic services such as Health Promotion,
Wellness and Fitness; Education, Recreation, Socialization; Social Work
Services and Outreach Activities. Social work services include assistance
provided by, or under the supervision of a qualified social worker including
one-on-one counseling, home visits, and group sessions to older adults or
caregivers.
2. "Increase Participation and Inclusion" means obtaining the participation of
new and more diverse older adults such as underserved, homeless,
homebound, isolated, rural or marginalized older adult populations and
caregivers or those with mobility issues. It may include a variety of
strategies to locate, recruit older adults or assess the best strategies to
accomplish increased participation and inclusion of older adults residing in
their service area, but not currently participating in at the senior center.
3. "King County Property Tax Exemption Outreach" for King County senior
citizens is defined as marketing, educating participants, making referrals to
the King County Assessor's Office and having available applications for low
income older adults to apply for a reduction in property taxes.
4. "Legal Counseling" is defined as activities delivered by volunteer attorneys,
trained legal interns, or other trained volunteers to provide clients with
individual or group education, information, or advice on legal issues.
5. "Minor Capital Investments" to Enhance or Maintain the Facility means
repairs, physical improvements, maintenance, vehicle repairs, or equipment
purchases not exceeding $49,999. A variety of projects and/or purchases
may be proposed under this category.
6. "Partnerships with Small Nutrition Sites" means senior center's establishing
a relationship with nutrition sites that do not meet the definition of senior
center and to foster a relationship between the two agencies, enhance
services available at the small nutrition site(s) such as expanded
programming, increased days of operation and assistance to connect
participants to the broader network of services available to older adults in
King County.
7. "Schedule of Activities" is defined as a list that shows the names, dates and
times of activities and programs offered specifically targeting and without
charge to individuals age 55 and older.
8. "Senior Center Survey" is defined as a measurement tool designed to
assess whether senior center participants received benefit and/or saw
positive changes in their lives as a result of attending the senior center.
Tukwila Senior Program Page 2 of 5 2018 Contract#6041770-Exh II
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DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
9. "Small Nutrition Site" means an agency listed in Attachment 2, Aging and
Disability Services Congregate Nutrition Sites, that does not provide
qualifying services for seniors three days a week for a minimum of 15 hours
a week.
10. "Transportation Services" are defined as activities to provide mobility to
clients by means of providing transportation directly, collaborating with
organizations that provide transportation, or assisting clients to access
transportation when they cannot drive.
11. "Update Organizational Infrastructure" means developing, maintaining or
repairing the organization's systems, staff capacity and information
technology infrastructure that allows the senior center to function well and
effectively and efficiently serve seniors.
E. Program Requirements
1. Minimum Performance Requirements
The Contractor shall meet the following minimum performance requirements
during the term of this Exhibit and shall complete the reporting requirements set
out in Section IV of this Exhibit:
a. Increase senior center participation and inclusion:
Contract with professional agency to design and manage a
senior services needs assessment to provide goals and
strategies that enhance and improve recreational and other
services for older adults offered in Tukwila. The assessment will
identify communications and outreach strategies to target ethnic
groups with the goal of increasing participation and inclusion of
diverse communities of older adults at the senior center;
ii. A number of approaches may be used to maximize information
gathered through the needs assessment such as translation of
materials, collaborating with partners to reach out to diverse
populations including senior housing facilities, hosting special
events and meetings with translators, or providing transportation
services to facilitate attendance; and,
iii. The needs assessment will provide guidance for future
programming to improve quality of life and overall health of older
adults in Tukwila.
b. Implement minor capital investments to enhance or maintain the facility
including:
Installation of two sensor-operated automatic doors in the
community center; and,
ii. Installation of automatic door openers in two restrooms to assist
individuals experiencing mobility issues.
Tukwila Senior Program Page 3 of 5 2018 Contract#6041770-Exh II
206
DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
c. Provide King County Property Tax Exemption Outreach to older adults
including the following services:
Agency shall publicize and provide information to older adults
participating at the senior center about the availability of the King
County Senior Property Tax Exemption;
ii. Agency shall have paper applications for the senior property tax
exemption available to interested individuals;
iii. Agency shall provide interested seniors with referral information
on how to contact King County Assessor and apply for the senior
property tax exemption; and,
iv. Agency will include the number of individuals referred to the King
County Assessor's office in their monthly report.
HI. COMPENSATION AND METHOD OF PAYMENT
A. Billing Invoice Package
1. The Contractor shall submit a Billing Invoice Package (BIP) monthly that
consists of an invoice statement, receipts and other reporting requirements as
stated in Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format
and method approved by the County. The Billing Invoice Package is due within
ten working days after the end of each month.
2. A hard copy of the invoice statement shall be submitted with original signatures.
Accompanying reports as stated in Section IV. shall be submitted electronically.
B. Method of Payment
1. The monthly payment for Contractor expenses incurred for Updating
Organizational Infrastructure and implementing Capital Improvements and
Minor Facility Repairs shall be made upon submission of documentation of
actual cost of equipment, labor, and services.
Reimbursement for these expenses shall not exceed: $20,000.
2. The monthly payment schedule for Increased Participation, Enhanced
Programming and King County Property Tax Exemption Outreach shall be:
July— November 2018 $9,583
December 2018 $9,585
Reimbursement for these services shall not exceed: $57,500.
3. Reimbursement for this contract shall not exceed: $77,500.
Tukwila Senior Program Page 4 of 5 2018 Contract#6041770-Exh II
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DocuSign Envelope ID: DF8BD46B-DBA7-4E84-9BCD-B208AC9BB153
4. The Contractor shall advise the County quarterly of any changes in revenues
from sources other than the County that are used to provide services funded
under this Exhibit. The Contractor agrees to renegotiate performance
requirements if the County determines that such changes are substantial.
5. Payment to the Contractor may be withheld for any month in which the
Contractor has not submitted the contractually required reports.
IV. REPORTING AND EVALUATION REQUIREMENTS
The Contractor shall submit the following reports electronically in a format and method
approved by the County:
A. Narrative Report, in a format approved by the County, identifying which of the services
specified in Section II.D.1., Minimum Performance Requirements, the Contractor
provided with each monthly invoice. The number of individuals referred to the King
County Assessor's Office will be included in this report;
B. Agencies that received funds for Minor Capital Investments will include in their monthly
updates progress made towards completion of their capital projects and purchases;
C. Contractor shall report to the County by December 10, 2018 on the progress of any
capital projects and indicate whether the project(s) will be completed by
December 31, 2018. An extension to the contract for the purpose of completing the
project(s) can be considered at that time;
D. A monthly schedule of activities and programs shall be submitted with the Narrative
Report identifying names, dates and times of activities and programs offered
specifically targeting and without charge to individuals age 55 and older;
E. The six-month Senior Center Participant Report, Attachment B, on unduplicated
participants for the contract period July 1, 2018 — December 31, 2018. It will include
cumulative data on referrals make to the King County Assessor's Office for Property
Tax Exemptions; and,
F. A six-month narrative report that shall describe the specific results of each of the
services specified in Section II.D.1., Minimum Performance Requirements, and how
each of those services increased the senior center's short-term stability.
Tukwila Senior Program Page 5 of 5 2018 Contract#6041770-Exh II
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City Council Community Development & Neighborhoods Committee
COMMUNITY DEVELOPMENT& NEIGHBORHOODS COMMITTEE
Meeting Minutes
November27, 2018-5:30 p.m. -Hazelnut Conference Room, City Hall
Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Zak Idan
Staff: Jack Pace, Lynn Miranda, Mia Navarro, Laurel Humphrey
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Amendment to King County Veterans, Seniors and Human Services Levy Grant Agreement
Staff is seeking Council approval to extend the agreement with the King County Department of
Community and Human Services Division for a term through March 31,2019.The extension was
' requested by King County due to the timing of contracts being dispersed. The City is receiving
$77,500 in levy proceeds to develop an Older Adult Recreation and Services Needs Assessment
and to install automatic door opening devices into main restrooms and replace automatic door
opening devices at two primary entrances at the Community Center. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 3, 2018 REGULAR CONSENT AGENDA.
B. Contract: Structural Plan Review Services
Staff is seeking Council approval of a contract with Reid Middleton, Inc. in an amount not to
exceed $200,000.00 for the continued provision of structural plan review services through
December 32,2020. Revenues from permit fees offset the cost of the contracted review services.
UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3,2018 REGULAR CONSENT AGENDA.
C. Contract: Inspection Services
Staff is seeking Council approval of a contract with 4Leaf, Inc. in an amount not to exceed
$200,000.00 for the continued provision of building inspection services through December 31,
2020.The Building Division has been using the building inspection services to maintain a 24-hour
inspection turnaround time. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3, 2018
REGULAR CONSENT AGENDA.
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