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Home My WebLink AboutReg 2018-12-03 Item 7C - City Administrator / Public Safety Plan Monthly Update 4 ar, (0( ihoe, 17,711 ,81, Mayor's Office-David Cline, City Administrator Allan Ekberg, Mayor The City of opportunity, the community of choice TO: Mayor Ekberg Councitmembers FROM: David Cline,City Administrator DATE: November 28,2018 SUBJECT: Report for December 3,2018 Regular Council Meeting The City Administrator Report is meant to provide the Council,staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • US Conference of Mayor's Center for Inclusive and Compassionate Cities Meeting: Mayor Ekberg attended the USCM Center for Inclusive and Compassionate Cities Meeting November 12-14 which included a tour of the Legacy Museum and the National Memorial for Peace and Justice. • Opportunity Zone Conference: On November 15 Economic Development staff attended a day-tong conference in Seattle hosted by the Washington State Department of Commerce focused on the new federal Opportunity Zone tax incentive. • Seattle Southside Chamber of Commerce Breakfast of Champions: On November 16 Mayor Ekberg and staff from the Economic Development division and Parks and Recreation Department attended the Seattle Southside Chamber of Commerce Breakfast of Champions at Billy Baroo's. • Seattle Metropolitan Chamber Tours Tukwila: Economic Development staff gave a tour of Tukwila to Ashton Allison,the new Director of Business Retention and Expansion at the Seattle Metropolitan Chamber of Commerce on November 16. King County recently designated the Seattle Chamber as the County's Associate Development Organization (ADO). As the County's ADO,the Seattle Chamber will be working with all cities in King County for business retention and expansion. • Strander Tour with Representative Fey: On November 19 City Administrator David Cline and Public Works Director Henry Hash provided a tour of Strander Boulevard to Washington State Representative Jake Fey who is the Vice Chair of the House Transportation Committee. II. Community Events • Annual Senior Thanksgiving Luncheon:The annual Senior Thanksgiving Luncheon was held on November 20. Over 160 older adults attended the event and over 35 people volunteered Tukwila City Han • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website:TukwilaWA.gov 245 City Administrator's Report November 28, 2018 Page 2 including Mayor Ekberg, Councilmembers Robertson, Quinn and Kruller, City Administrator David Cline and several other city staff members. Staff Updates Public Safety • Patrols on Black Friday: Officers conducted bicycle and foot emphasis patrols at Westfield mall on Black Friday. Project Updates • 42' Ave Phase III: Estimated Completion: December 2018 On 42nd Ave S, final paving is complete,the storm drainage structures have been raised and property signs, mailboxes, asphalt and aggregate driveways have been restored. The majority of the private service connections have been installed to properties along 42^d Ave S and crews are is coordinating with Seattle City Light (SCL) to make the final connections. Permanent striping and traffic buttons have been installed throughout the project. Shrubs and trees have been planted along 42nd Ave S, as well as landscaping at the Gilliam Creek area. • 53rd Ave S: Estimated Completion: March 2019 The contractor continues to work on the storm drains and install the private electrical services. Once the storm drains are completed Seattle City Light will begin installing electrical cabling in the newly constructed conduits.At the same time, the contractor will begin roadwork for installation of the curb and gutters. It is anticipated that the base lift of paving will be installed in the first quarter of 2019. • BAR Bridge Rehabilitation: Estimated Completion: February 2019 The contractor has completed the section of sidewalk over the railroad and continues to install the fencing as well as prepare the steel for the area outside of the railway for sidewalk installation. • New Crane on Tukwila International Boulevard: There will be another crane coming for Tukwila Village Building"A" located on Tukwila International Boulevard next to the King County Library. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • COPCAB:Vacant Position: Student Representative. • Equity&Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Upcoming Vacancy: Position#3 Resident. • Landmark Commission: No vacancies. • Library Advisory Board:Vacant Positions: Position #7 Resident& Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident&Student Representative. • Planning Commission: Upcoming Vacancy: Position #5 Resident. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website:TukwilaWA.gov 246 TUNW|LAPLJBUC SAFETY PLAN Monthly Update November 3O. ZOl8 Overall Plan Outreach � The second open house in JQID took place on Saturday, November 17 from lO:OO a.m. to IZ:OO p.m. at Valley View Sewer District. Financial Oversight Committee * The Committee reported to council on September 4. 2Ol8' Siting Advisory Committee � The Siting Advisory Committee voted to defer regular meetings as the major decisions have been made. They will meet on an as-needed basis. Acquisition Lease Updates � Staff secured leases with most of the remaining businesses on the Justice Center site and are working tn secure the final three, Two businesses chose to close earlier than the March 30, 3019 date, the TraV2|odge and Tukwila Nails. Disadvantaged Business Enterprise (DBE) Outreach � See attached report from Darling Narva, outreach consultant for the Fire Stations and Justice Center projects. ' Near-term Council Decisions and Key Dates • Fire Station, Weinstein Contract Amendment to Public Safety Committee and Council • Justice Center, BNB Contract Amendment to Public Safety Committee and Council Fire Stations Siting � With Council approval received, the team is in process of demolishing the single-family home on the Station 54site. Architecture and Programming • Architectural program has been reviewed and approved by the team. • Concurrent review and pricing ofthe Schematic Design by GCCK4 Contractor, Lydig, and estimating consultant has been'completed and was shared with Council inFebruary, Council gave approval to begin Design Development for Station 51. Design and Permitting • Design Development for Station 51 began mid-February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort]n July and August. • Construction Documents phase for Station 51 is underway, anticipating being complete in December. • Schematic Design phase underway for Station 5Z. ~ Building permit for Station 51 was submitted in October. Anticipate receiving approved permit inDecember. ~ Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. Station 5Z anticipated tob2 phased permitting. Pre-application for Station 5Z permit was submitted in November, ZOI8. Bidding and Construction ~ Pre-construction services starting for Station 51 and 52 are underway. • Lyclig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCIVI) and Mechanical Contractor Construction Management (MC[K4) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with FS54, we cannot move forward with E[[K4. N4CCM method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able to provide critical expertise during the Design Development phase. This contract is managed by the GCCK4 under the pre-construction phase. • Bidding is scheduled to begin for 51 in January, 2019 with construction for 51 to begin late March, 2O1A. • Bidding and construction phases scheduled to begin for 5Z |n June, 2Ol9. Early site work is anticipated to begin in July. Justice Center Siting • The City has agreements with all affected businesses on the Justice Center site. • The City has agreements with all property owners and will take ownership ofall remaining properties on the Justice Center site by the end of the year. TheloOg'vacant building between Church by the Side of the Road and the Travelodge has now been demolished. The Trave|odgeis now empty, and the project team iS accelerating the demolition ofthis building. w The City received Public Use and Necessity from Superior Court on September 14; no party contested it due to the agreements made with all of the business owners. Architecture and Programming w OLRGrOu'/s Building Program Report was submitted December@. Program and Estimate was presented to Public Safety Committee in December and Council in January. Design and Permitting • DLR architects have completed the Design Development phase ofthe 'project. BNBuilders and Roen (the architect's estimating consultant) compared their estimates and the project is within the revised budget. The Design Development and budget was presented to the Council in October and remains within the adjusted budget. ~ The project team has initiated the permitting and land use entitlements process and submitted applications for SEPA, Design Review, Conditional Use Permit and Parking Determination in October. The SEPA determination iS expected |n November and the Conditional Use Permit and Design Review approvals are expected in December. ~ The project team will submit an application for construction permit (s|tevvQ[k/uti||ties) in November, with issuance expected in January. Bidding and Construction w 8NBu\|ders,the selected GC/CM, started pre-construction services following [ouod| approval of their contract on March 1B. ~ BNBuilders will continue to work with the team on design development, constrOctab|l|ty, cost estimating and scheduling throughout design and preconstruction. • Construction scheduled to begin )n April, 2Ol9. Public Works Fad|itv Siting w The City now has agreement with all property owners at the Public Works facility. w The'City has agreements with all of the businesses on the Public Works site with the exception ofone. m The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. Architecture and Programming � Team has solicited for Architectural services. Council approved a contract for programming and master planning services with SHKS in November 2018. Master planning and programming phase to begin in late 2018. Design and Permitting * Phases scheduled tn begin [}2 in 2019. Bidding and Construction 0 Phases scheduled to begin in {}4 20I9. Budget ~ Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30K4)/team has updated the budgets. Schedule Qecennber20l0 • Public Works master planning and programming begins * Fire Station 5I subcontractor bid procurement begins • Fire Station 51 Construction documentation complete w Fire Station 51 building permit issued w Justice Center Conditional Use Permit and Design Review approvals January 2018 • Fire Station 51 subcontractor bidding • Justice Center subcontractor bidding w Justice Center Construction Pernnit [sitevvork/ut1||ties) issuance ~ Justice Center Construction Permit (main building) submittal • Commissioning Consultant Contract to Public Safety Committee and Council * Construction Inspections Consultant Contract to Public Safety Committee and Council February 2019 • Fire Station 51 Construction Contract Approval to Public Safety Committee • Fire Station 52 schematic design estimate to Committee • Fire Station 5Z design development begins w Public Works master plan present to Public Safety Committee March 2019 • Fire Station 5l Construction Contract Approval to Public Safety Council ~ Fire Station 52 schematic design estimate toCouncil • Fire Station 51 construction begins April 2019 ~ Justice Center Construction Permit (main building) issuance • Justice Center construction begins (bui|dingdennoUtkonandhazardousnoatera|s abatement) • Fire Station 52 design development cost estimating complete with GCCIVI involvement ~ Public Works programming complete w Public Works Phase | design begins N1ay3Ql9 w Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 52 construction documents begin ~ Public Works programming and estimates to Committee and Council June 2019 • Fire Station 52 design development estimate tn Committee and Council • Public Works phase l design begins m Fire Station 5Z phase l permit submitted w Fire Station 53 phase l bidding July 2019 ~ Fire Station 52 phase I permit received w Fire Station 52 phase 2 permit submitted • Fire Station 5Z phase lLvdig contract amendment to Committee and Council August2MI9 ~ Public Works Phase | design complete and presented to Public Safety Committee and Council ~ Fire Station 52 construction documents begin ~ Fire Station 5Z phase 2bidding Septennber20l9 • Fire Station 5Z phase Z permit received • Fire Station SZLvd|g contract.amendment to Committee and Council w Fire Station 52 phase 3construction begins _ T�� U� �� U �N — _ -'— PUBLIC_ SAFETY_- PLAN Monthly DBE OUTREACH EFFORTS 11.30.18 Outreach Consultant met at5O] office, wfLvdig QBN8 * As of 9.27.18 Lyclig provided a DRAFT FS-51 Procurement Schedule with the breakdown of each bid package * 11.7.18 Champions of Inclusion Awards and Business After-Hours Reception—this event was for the Prime, local subcontractors and A/E firms and network in a casual and engaging setting. WSDOT, Sound Transit and Port of Seattle recognize the Prime contractors and/or A/E of small business utilization. Lyclig promoted the Fire Station 51/52 as part of the conversation as business partners talks about upcoming projects with their agencies. Roger Millar, Secretary of WSDOT& Leslie Jones, Sound Transit, Monty Anderson, Seattle Building Trades stopped and visitedw/8iU Michie and myself. * As of 10.4.18 BN13 provided a DRAFT Subcontracting Plan with the breakdown of each bid packages * 10.9.18 BNB had me represent them at the Regional Contracting Forum on the 1:1 session with the subcontractors. There were 1O subcontractors who wanted signed Vp for 1:1. By the end of the match making ot3pnn, | spoke wf3I potential subcontractors. p At NAIVIC and TABOR 100 (DBE organizations) I continue to create a buzz of the what is happening atthe City ofTukwila Construction Projects. Both organizations are waiting for Lydig 8i BNB 10 present the opportunity tu all paid members. * Pre-Apprenticeship Progronns—| have informed Lisa Bogardus (Assistant Executive Secretary) of Seattle Building & Construction Trades Council, AFL-CIO about the three projects that will be coming up in I019. | did mention to her that | would like tpsend her a flyer for all Union Pre- Apprenticeship Program and she gladly accepted to receive the flyer and will be doing the distribution to the members. | am continuing tofollow-up with the other Pre-Apprenticeship Program such as Seattle Vocational Tech; ANEVV/PACE, YouthBuii|d, PACT, Cement Masons & Ironworkers for upcoming graduation schedules. | have also start engaging wfCityofSeattle John 8esohe, heis the gentleman that's been communicating with SO]. 01(4 w 4J '' City of Tukwila- Facilities Plan MONTHLY Budget Report o i, o TOTAL PROJECT (REVISED Budgets as of July 2018) Life to Date Costs as of November her 20,2018(reconciled udacctg thrn Not,12 2018 GL) COUNCIL REPORTING.SLaLILI RI" Original Budget Magatiruraera Current Committed Life Renmi,r'•ConumW1,1l Remaining CostatCnm laiun JUSTICE CENTER x x 1 x x ( f I x x x r A/E Services(both Design&CA) $ 3,278,125 $ 221,875 $ 3,500,000 S 3,122,809 $ 1,273,521 i $ 1,849,288 $ 377,191 $ - _ Permits/Fees $ 700,000 $ - $ 700,000 $ 20,445 ' $ 20,445 $ - S 679,555 $ - Construction(Pre-Con,Coast&Tax) $ 38,738,678 $ (11,315) S 38,727,363 $ 398,571 $ 262,878 $ 135,693 5 38,328,792 $ - Construction Related Costs(incl Bond) $ 2,112,639 $ 170,000 $ 2,282,639 $ 471,636° $ 394,080° $ 77,556 S 1,811,003 $ - PM Services(incl Other Professional Svcs) $ 1,815,875 $ 296,721 $ 2,112,596 $ 1,964,610" $ 805,091 $ 1,159,519 $ 147,986 $ - Contingency(ma Construction&Project) 5 6,507,731 $ (1,646,239) $ 4,861,492 $ - "$ - $ - $ 4,861,492 5 - Contingency for Site Contamination(soils,hazmat) $ - $ 750,000 5 750,000 $ - $ - "S - $ 750,000 $ - Land Acquisition $ 14,133,295 S (81,042) $ 14,052,253 $ 13,707,038 $ 13,663,451 $ 43,587 $ 345,215 $ - Contingency for Land Acquisition $ 1,250,000 $ 300,000 $ 1,550,000 $ 606,400, $ 606,400 $ - 5 943,600 $ - ,TOTAL. S 68,536,343 S - $ 68,536,343 S 20,291,510 S 17,025,866 $ 3,265,644 S 48,244,833 $ - COI C11 REPORTING S(iLlf-1 R 1- C Original Budget Budget nunIers Current BudArr conmmrd Indxrr Lite to DON Cott, IRen,uin'x Committed Remaining llodxn I a m Con eun FIRE STATIONSl A/E Services(both Design&CA) $ 1,070,000 $ 69,701 $ 1,139,701 $ 1,076,192 5 532,935 5 543,257 $ 63,509 $ - Land Acquisition 5 - $ - $ - $ - S - $ - $ - $ - Permits/Fees $ 234,000 $ - $ 234,000 $ 34,557 S 34,557 $ - $ 199,443 5 - Construction(Pre-Con,Coast&Tax) $ 9,396,000 $ - $ 9,396,000 $ 150,000 5 - 5 150,000 5 9,246,000 $ - Construction Related Costs(incl Bond) $ 931,000 $ - 5 931,000 5 83,987 $ 77,683 ° 5 6,304 $ 847,013 $ - PM Services(incl Other Professional Svcs) $ 526,000 $ - 5 526,000 $ 343,949- $ 106,900 5 237,049 $ 182,051 $ - Contingency(incl Construction&Project) $ 1,116,000 $ (69,701) $ 1,046,299 $ - '$ - $ - $ 1,046,299 $ - TOTAL" - $ 13,273,000 S 1,688,685. $ 752,075 S 936,610 S 11,584,315 $ - C'(IC\'C'IL REPORTING.SC't1I iI..•IRi'- Originalltudger Badger Transfers Current Budget Committed lhudga I Lifi•to Dole Cons I Rennin)Cnnmdned Remaining Budget I Coat at Completion FIRE STATION 52 A/E Services(both Design&CA) S 1,415,000 $ - 5 1,415,000 5 1,318,067- $ 159,398, $ 1,158,669 S 96,933 5 - Land Acquisition 5 16,000 $ - $ 16,000 S 15,800 $ 15,993 $ (193) 5 200 $ - Permits/Fees $ 353,000 $ - $ 353,000 5 - $ - °$ - 5 353,000 5 - Construction(Pre-Con,Const&Tax) $ 13,298,000 5 456,500 $ 13,754,500 5 125,000 $ - j $ 125,000 $ 13,629,500 $ - Construction Related Costs(incl Bond) 5 1,398,000 $ - 5 1,398,000 S 29,963 $ 16,178 $ 13,785 $ 1,368,037 5 PM Services(incl Other Professional Svcs) $ 787,000 $ - 5 787,000 $ 531,557- $ 167,092 $ 364,465 $ 255,443 $ - Contingency(incl Construction&Project) 5 1,343,000 5 193,500 $ 1,536,500 $ - -5 - .S - $ 1,536,500 $ - TOTAL 650,000 $ 19,260,000 $ 2,020,387 $ 358,661 5 1,661,726 $ 17,239,613 5 - C'OL\"C'11.REPORTING.SC-':l/tIIRV- Original ltndger I1nq,m t6onJv, Current/udgct Committed Budgot I tile to Dare Coin I Remaiuj;Cnmminrd I Remaining llndgrt I C ogtor Completion FIRE STATION 54 A/E Services(both Design&CA) $ 150,000 $ (7,000) $ 143,000 $ 132,995 $ 131,495 $ 1,500 $ 10,005 $ - Land Acquisition 5 902,668 5 23,967 $ 926,635 $ 926,635 ' $ 926,535 5 100 5 (0) $ - Permits/Fees 5 20,000 $ - $ 20,000 $ 1,517' $ 1,517 $ - $ 18,483 $ - Construction(Pre-Con,Const&Tax) $ 230,000 $ - $ 230,000 $ 97,000 5 - $ 97,000 $ 133,000 $ - Construction Related Costs(incl Bond) S 50,000 $ 9,875 $ 59,875 $ .44,582[ 5 22,628 $ 21,954 5 15,293 $ - PM Services(incl Other Professional Svcs) $ 107,500 S - 5 107,500 5 105,873 S 81,882 5 23,991 $ 1,627 $ - Contingency(incl Construction&Project) $ 41,832 $ (26,842) $ 14,990 5 - -$ - .$ - 5 14,990 $ - - TOTAL l S 1,502,000 S - S 1,502,000 S 1,308,602 $ 1,164,057 J S 144,545 $ 193,398 S - Es PUBLI C' REP(IRTL\`G.SC`:1fAl.•IRY- original Budge, Budget Danl./eraCurrentRodger Committed Budget ( LJ•to Dare Costs Il Remg ui„ Committed l Remaining Budget I Cottat Complain, PUlrr.u'n7�Rss - A/E Services(bath Design&CA) $ 767,385 $ 15,000 S 782,385 S 383,882 $ 17,385 $ 366,497 S 398,503 $ - - - Land Acquisition $ 22,000,046 5 3,333,913 $ 25,333,959 $ 25,333,959 $ 25,331,708 S 2,251 $ - $ - =- Permits/Fees $ 110,000 $ (20,000) S 90,000 .$ - $ - $ - S 90,000 $ - Construction(Pre-Con,Const&Tax) 5 4,950,000 $ (1,842,500) $ 3,107,500 $ - $ - $ - S 3,107,500 S - Construction Related Costs(incl Bond) 5 529,036 $ (416,350) S 112,686 $ 64,864{ $ 48,411 S 16,452 $ 47,822 $ - PM Services(incl Other Professional Svcs) $ 668,426 $ (348,426) S 320,000 S 279,832 $ 119,953 5 159,879 $ 40,168 $ - 5\ Contingency(incl Construction&Project) $ 975,107 $ (721,637) 5 253,470 S - $ - S - $ 253,470 $ -- i :'`TOTAL S 30,000,000 S $ 30,000,000 $ 26,062,537 I S 25,517,457 $ 545,079 $ 3,937,463 S _V N TUKWILA PUBLIC SAFETY PLAN ,j'1 -Al 2 9O 2016 2017 2018 2019 2020 2021 FIRE STATION 51 A/E PROCUREMENT O PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 62 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT GIB PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT i MASTER SITE PLAN -- PROJECT effe DESIGN PHASE 1 i A/E PROCUREMENT OD PROGRAMMING MI BIDDING/CONSTRUCTION PHASE 1 i1411111ftl, f DESIGN/PERMITTING MOVE-IN/OCCUPANCY PHASE 1 BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY as Ni Cn U'1