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Home My WebLink AboutPS 2018-12-03 Item 2C - Public Safety Plan - Fire Stations 51 and 52 Design Contract Amendment with Weinstein Architects and Urban Designers ro , s� City of Tukwila Allan Ekberg, Mayor `°0\,,,,,,_ __A? 29os° INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: November 28, 2018 SUBJECT: Architect's Amendment# 2 to Contract#17-068 for Fire Stations #51 & #52 ISSUE The City issued the architect's and engineering (A&E) contract with Weinstein Architects and Urban Designers (WAU) for the design of three fire stations in April of 2017. At that time, the contract was based on the City's original 2016 estimates for the three fire stations. The contract was amended July 2018 to reflect the updated construction costs, as well as the deletion of the new Fire Station 54. However, at that time the additional costs to stations 51 and 52 resulting from removing Fire Station 54 (approximately 5% per station) were inadvertently left out, resulting in the need to update WAU's contract to reflect the firm's actual fees, which are tied to the construction costs. In addition, there are some additional fees previously discussed with Council for making Fire Station 52 a drive-through station and retaining various alternates associated with each station. The Council is being asked to approve a contract amendment with WAU for the increase in the amount of$383,462 in order to compensate the A&E team according to the Washington's State's A&E Fee Guidelines for their services, as well as some additional services required to carry out the project designs. This increase is within the existing budget for Fire Stations 51 and 52. BACKGROUND In November of 2016, the voters in Tukwila approved the City's Public Safety Bond as a part of the overall Public Safety Plan. Included in the bond is funding for building three fire stations to reduce the risk of earthquake damage and provide equitable and improved response times. By early summer of 2018, the design team completed the programming, site analysis and estimating for the three stations. Last July, the Council directed the team to remove Fire Station 54 from the Public Safety Plan. The Schematic Design, Design Development and most of Construction Documents phases of station 51 has been completed. The Schematic Design phase of station 52 is well underway. For station 51, the GCCM is planning to bid the subcontractor packages starting in January, and the start of construction is scheduled to begin in late March. For station 52, the early site work is scheduled to start in summer of 2019, and the building construction will follow in the late fall/early winter. The total original contract amount was proportionally based on the construction costs (including tax and pre-construction costs) which was approximately $15.36M for three stations. The updated construction cost estimate for station 51 & 52 is approximately $ 20.1M. This estimate includes the additional costs to accommodate the drive-through design for station 52, as well as all the alternates approved by the council. The previous contract amendment did not include the necessary fee increase to reflect the higher construction budget and must be amended to align with the Washington State's A&E Fee Guidelines. 13 INFORMATIONAL MEMO Page 2 This increase is included within the Council approved overall project budget of $13.273M for station 51 and $19.260M for station 52. No additional project budget increase is requested for this amendment. RECOMMENDATION The Public Safety Committee is asked to approve the contract amendment no. 2 for services with Weinstein AU. The staff asks that the contract be moved to the December 10, 2018 Committee of the Whole meeting and subsequent Special meeting that same evening ATTACHMENTS Proposed Amendment No. 2 to Contract 17-068 14 W:12018 Info Memos\Weinstein Amendment 2 Memo to Council.doc SECOND AMENDMENT TO CONSULTANT AGREEMENT FOR ARCHITECTURAL DESIGN AND PLANNING SERVICES FOR TUKWILA FIRE STATIONS 51, 52, AND 54 PROJECT This Second Amendment (the "Second Amendment"), effective as of _, 2018 (the "Effective Date"), is entered into by and between CITY OF TUKWILA, WASHINGTON ("City"), and WEINSTEIN AU, LLC ("Architect"). This Second Amendment is an addition to and modifies the Consultant Agreement for Architectural Design and Planning Services between the parties dated April 19, 2017 (the "Agreement"). This Second Amendment incorporates the contractual obligations outlined in the Agreement, and modifies the Agreement as stated below. Unless defined differently herein, all capitalized terms in this Second Amendment have the same meaning as in the Agreement. Now for and in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: 1. Basis for Amendment. The original compensation for the Architect in the Agreement was based on the construction costs for three fire stations and calculated with Washington State's A/E Fee guidelines. The First Amendment deleted one fire station (Fire Station 54) from the Agreement, but increased the compensation amount due to increased project costs on the remaining two fire stations (Fire Station 51 and Fire Station 52) and additional services requested by the City. This Second Amendment increases the compensation for the Architect according to Washington State's A/E Fee guidelines because of increased project construction costs and identifies the fees the City had incurred for Fire Station 54. This Second Amendment also increases the compensation for the following additional services approved by the City: AS13a FS51: Southcenter Pkwy Redesign Scope Adjustment $6,079 AS16 FS54: Rehab Concept Scope Development $1,563 AS17 FS52: Drive-Through Added Drilling $10,120 AS18a FS51: Additional Civil Scope $12,760 AS18b FS52: Additional Civil Scope $16,500 AS20 FS51: Site Alternates Documentation Fees $37,360 Second Amendment Additional Services $84,382 2. Compensation. Architect's compensation for the Project shall be increased by a net total of Three Hundred Eighty-Three Thousand Four Hundred Sixty-Two Dollars ($383,462). Accordingly, Architect's total compensation for the Project will not exceed Two Million Eight Hundred Sixty-Eight Seven Hundred Sixteen Dollars ($2,868,716), as further described in the A/E Fee Reconciliation Summary dated November 26, 2018, which is attached as Exhibit A and incorporated by this reference. All provisions of the Agreement referring to Architect's compensation, including Exhibit B Article 11, shall be revised accordingly. (AET1822272.DOC;2/05720.00000I/) 1 15 The Table of Fees on Page 5 of the Agreement shall be revised to read: FS 51 Design and Construction $1,027,750 FS 52 Design and Construction $1,370,308 Subtotal $2,398,058 First Amendment Additional Services $148,051 Second Amendment Additional Services $84,382 Subtotal $232,433 Programming Phase (completed) $155,116 Site Selection (completed) $83,109 Subtotal $238,225 Total Fee $2,868,716 3. All other terms and conditions of the Agreement remain unchanged and are hereby ratified and confirmed. IN WITNESS WHEREOF, the Parties have executed this Second Amendment as shown below. CITY OF TUKWILA WEINSTEIN AU, LLC By: Allan Ekberg, Mayor (Signature) Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney {AET1822272.DOC;2/05720.000001/} 2 16 Exhibit A Please see the attached A/E Reconciliation Summary, dated November 26, 2018 {AET1822272.DOC;2/05720.000001/} 3 17 18 TUKWILA FIRE STATIONS Weinstein A+U FS51 Additional Services Summary,Amendment#2 11/26/18 Basic Fee Change Fee Increase per MACC $105,318 Reduced CA Fee -$10,000 $95,318 AS13a FS51:Southcenter Pkwy Redesign WHPacific $5,526 Scope Adjustment WAU Mark-up $553 TOTAL $6,079 AS16 FS54 Rehab Concept Scope Development K. Wild, 12.5hrs $1,563 TOTAL $1,563 AS18a FS51 Additional Civil Scope LPD $11,600 WAU Mark-up $1,160 TOTAL $12,760 AS20 FS51 Site Alternates Documentation Fees LPD $19,800 Swift $14,164 WAU Mark-up $3,396 TOTAL $37,360 TOTAL $153,080 19 TUKWILA FIRE STATIONS Weinstein A+U FS52 Additional Services Summary, Amendment #2 11/26/18 FS52 MACC Calculation (per Lydig conceptual estimate of 8/23/18) Total cost of work $8,996,885 Admin Build-out $450,000 -27% for CA phase -$121,500 TOTAL $9,325,385 Sub bonds 1.50% $139,881 SUBTOTAL $9,465,266 Design Contingency 10.00% $946,527 SUBTOTAL $10,411,792 L&M Escalation - January 2020 $460,310 L&M Escalation - Early Start July 2019 $154,971 SUBTOTAL $11,027,073 CM Contingency 3.00% $330,812 Neg. Support Services $300,000 MACC TOTAL $11,657,886 Basic Fee Change Fee Increase per MACC $213,762 Reduced CA Fee -$10,000 $203,762 AS17 FS52 Drive-Through Added Drilling Hart Crowser $9,200 WAU Mark-up $920 TOTAL $10,120 AS18b FS52 Additional Civil Scope LPD $15,000 WAU Mark-up $1,500 TOTAL $16,500 TOTAL $230,382 20 Weinstein A+U Tukwila Fire Stations Fee Proposal FS51 Fee Calculation Amendment#2 November26,2018 BASIC FEE CALCULATION Baseline Building Area 11,933 SF Total Fee Summary $1,027,751 Site Area +/_85,000 SF Project(MACC)per 8/15/18 Estimate $8,457,576 A/E Base Service Per WA State Fee Schedule 2015-Type"B" 8.23% Total Basic Fee= $650,496 Total Extra Services= $355,131 Assumes a 15 Month Construction Period Total Reimbursable Allowar $22,124 COMPLETE COMPLETE Percent Fee 18% 25% 26% 2% 27% 2% 100%07,,I�z=' Total Base Fee b Phase $125,291 $174,015 $180,975 $13,921 $187,936 $13,921 $696,059 De n Construction Bidding+ Contract BASIC SERVICES(Scope per State Fee Schedule Guidelines) ° i i Close Out TOTAL DFs=g, �_ �:�pr?�.,, Documents Negotiaton Administraton Description Firm Architectural Weinstein AIU 58.241 80,890 107,745 8,256 122,500 8,673 $386,305 Consultant Budgets Structural Swenson Say Faget 12.996 18,050 16,718 1,286 17,361 1,286 $67,697 Specifications Axt 4,500 6,250 15,834 1,250 5,833 833 $34,500 Mechanical,Plumbing&Fire Protection Greenbusch 18,057 25,079 22,732 1,749 23,606 1,749 $92,972 Electrical,Fire Alarm and Lighting Travis Filzmaurice 1 1,340 15,750 16,380 1,260 17,010 1,260 $63,000 Civil(Basic Scope) LPD 1,084 1.506 1,566 120 1,626 120 $6,022- iays BASIC PHASE SUBTOTALS ;-_" _ 106,318 147,526,'= 180,975 ' '_13 921 -' 167,936 ,. 13 921' $650,496 EXTRA SERVICES SUBTOTAL(See following page for detail) $355,131 REIMBURSABLES ALLOWANCE Reimbursable allowance -Fixed Fee(2%of Total Fee) WAU $20,113 SUBTOTAL W/WAL Mul(iplier 109b _ $22,124 TOTAL FEE PROPOSAL $1,027,751 Previous Basic Fee Total $932,433 Delta $95,318 N TFS_MainContractFeeRevision November18 FINAL Printed:11/26/2018 Weinstein A+U Tukwila Fire Stations N Fee Proposal N FS52 Fee Calculation Amendment#2 November 26,2018 BASIC FEE CALCULATION Baseline Building Area 15,500 SF Total Fee Summary -$1,370,308 Site Area +/-60,000 SF Project(MACC)per 8/23/18 Estimate $11,657,886 A/E Base Service Per WA State Fee Schedule 2015-Type"B" 7.87% Total Basic Fee= $917,476 Total Extra Services= $423,334 Assumes a 15 Month Construction Period Total Reimbursable Allowar $29,498 Percent Fee 18% 25% 26% 2% 27% 2% 100% Total Base Fee b Phase $165,146 $229,369 $238,544 $18,350 $247,718 $18,350 $917,476 Schematic Design Construction Bidding+ Contract BASIC SERVICES(Scope per State Fee Schedule Guidelines) Close Out TOTAL Design Development Documents Negotiation Administration Description Firm Architectural Weinstein AEU 113,633 157,824 164,137 12,626 170,450 12,626 $631,296 Consultant Budgets Structural Swenson Say Faget 15,385 21,370 22,225 1,710 23,080 1,710 $85,480 Specifications Axt 1,406 1,953 2,969 234 1,094 156 $7,812 Mechanical,Plumbing&Fire Protection Greenbusch 21,501 29,862 31,056 2,389 32,251 2,389 $119,448 Electrical,Fire Alarm and Lighting Travis Fitzmaur ce 11,700 16,250 16,900 1,300 17,550 1,300 $65,000 Civil(Basic Scope) LPD 1.519 2,110 2,194 169 2,279 169 $8,440 BASIC PHASE SUBTOTALS ' _ 165;144 229,369 - ;, 239,481; 18,428 �.., ' 2246,703 18,350 ` $917,476 EXTRA SERVICES SUBTOTAL(See following page for detail) $423,334 REIMBURSABLES ALLOWANCE Reimbursable allowance -Fixed Fee(2%of Total Fee) WAU i $26.816 SUBTOTAL WIWAUMultiplier10% ` S29,498 TOTAL FEE PROPOSAL° $1,370,308 Previous Basic Fee Total $1,166,546 Delta $203,762 TFS_MainContractFeeRevision November18 FINAL Printed:11/26/2018