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HomeMy WebLinkAboutESJ 2019-01-03 Agenda PacketTUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION January 3, 2019 5:15 P.M. Hazelnut Conference Room 6200 Southcenter Boulevard, Tukwila, WA 98188 AGENDA I. Call to Order II. Introductions (2 minutes) III. Approval of Agenda (3 minutes) IV. Approval of Minutes, December 6, 2018 (5 minutes) V. Business Items (50 minutes) • Discussion with Juan Padilla, Tukwila Human Resources Director • Discussion of subcommittees and workplan • Overview of GREI Advancing Racial Equity Conference • Update on Community Engagement Manager position VI. Miscellaneous VII. Adjournment TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION December 5, 2018 5:15-7:30 P.M. Tukwila Community Center 12424 42nd Ave. S., Tukwila, WA 98168 MINUTES I. Call to Order II. Introductions (2 minutes) • Councilmember Kathy Hougardy, Chair • Nora Gierloff • Aaron Dragonav • Alexis • Councilmember De'Sean Quinn • Dat Tran • Joe Duffie • Roy Busch • Bridgette Agpaoa-Ryder • Mikkell Roeland • Nichelle Page III. Approval of Agenda (3 minutes) IV. Approval of Minutes, October 4, 2018 and November 1, 2018 Minutes for both meetings were approved V. Business Items • Update on HR Director Recruitment (10 minutes) — Commissioner Roeland provided an overview of the new HR director and the selection process. The Commission is looking forward to meeting with the new director once he is on board. • Review draft Community Engagement Manager job description — Staff presented the draft job description. The Commission discussed the job description, asked various questions about the opening, selection process, indicators of success and more. • Workplan Review — The Commission discussed the various items on the workplan, agreeing that all items except the HR director on the 2018 plan are ongoing and will move to 2019. The Commission indicated it was interested in being briefed early in 2019 on the GARE membership in order to best utilize the opportunity. The Commission also discussed creating subcommittees, ultimately agreeing on two sub committees focused on the different goals of the City's Equity Policy. Staff agreed to develop a draft overview of the two committees. The Commission was also interested in identifying a way that they can better understand what is occurring in the different areas. • Officer Elections for 2019 — Mikkell Roeland was unanimously elected Chair of the Commission and Bridgette Agpaoa-Ryder was unanimously elected Vice -Chair. VI. Miscellaneous No miscellaneous items were discussed. VII. Adjournment Adjourned 7:30 pm City of Tukwila Equity and Social Justice Commission 2019 Workplan Committees and Additional Information Committee A: Building capacity and a Workforce that reflects our community City Equity Plan Goal 1 The City workforce reflects our community ES&J Workplan Items Current City Efforts Analyze and make recommendations regarding minimum qualifications, unbiased hiring practices, and promotions Track employee harassment and discrimination complaints and grievances, and their outcomes 2019 City Workplan Items A small group of employees have been meeting to discuss their ideas and recommendations; expected to receive final recommendations early 2019. Most recently, in the hiring process for the HR director, applications were anonymize when presented to the selection panels ahead of time. Promote apprenticeships and workforce development that are equitable for City residents All City staff go through mandatory anti - harassment training every three years. Discrimination and harassment complaints are investigated either internally or by an outside investigator, depending on the severity of the complaint. Grievances are handled according to the specific contract language. The City's Community Engagement Manager is very involved in this space on behalf of the mayor. The City has partnerships on this with TSD Puget Sound Skills Center and more, as well as a successful high school internship program. The City is also promoting apprenticeships on the new Public Safety Plan projects and has a focused outreach efforts on apprenticeships opportunities for traditionally disadvantaged businesses. Administrative Services Department will implement specific changes in all hiring processes in the first quarter of 2019, including removing names, addresses, resumes and cover letters through Neogov. These will be given to hiring managers after applicants have been chosen for interviews on minimum qualifications alone. Additional changes to recruitment strategies to specifically address inclusion and equity are also planned for first quarter. A broader plan on inclusion in HR will be developed by the end of Q1 for implementation over time; the work of the ES&J and smaller employee group will inform this plan. The new HR Director will have the opportunity to review the City's practices and processes and make direct changes, while recommending any policy changes to the Administration and Council. It is expected this will be ongoing throughout 2019. In addition, by the second quarter the City will also do a study to better understand the demographics of the City's workforce specifically to set a baseline to track how the City's inclusion efforts are working. The City will continue the efforts identified to the left and continue to seek opportunities to expand this work as work load allows. City Equity Plan Goal 6: The ES&J Workplan Items The Commission requests that the City of Tukwila join the Local and Regional Government Alliance on Race & Equity (GARE) at $1,000 per year for cities with up to 1,000 employees. Among other benefits, GARE members have access to training and consulting programs, and implementation grants. A group of Commissioners will identify events, conferences, tools, Tukwila School District events and meetings and other important gatherings for Commissioners to attend and represent the Commission. They will also research and recommend tools from GARE. Commissioners who attend webinars, conferences, and events will report back to the Commission at the next meeting. City will build capacity around equity within City government and the broader community Current City Efforts 2019 City Workplan Items The City has been an active participant in The City will join GARE in January of 2019. the Governing for Regional Equity and Inclusion group since it formed in 2017 and was on the planning committee for the recent conference. City personnel staffing the commission will pass along information on such events to the Commission as they surface, as well as attend such events as time allows. Committee B: Equitable engagement and decision making City Equity Plan Goal 2: Community outreach and engagement is ES&J Workplan Items Current City Efforts The Commission will Intentionally seek out community concerns and knowledge and get feedback from the community regarding equity and diversity in Tukwila. The Commission will relay the information to the appropriate City representatives or the Council. relevant, intentional, inclusive, consistent and ongoing 2019 City Workplan Items City personnel staffing the commission will pass along to the Commission any such information. N/A City Equity Plan Goals 4 and 5: City Government is committed to equity in the decision -making process and equity serves as a core value for all Tong -term plans moving forward ES&J Workplan Items Current City Efforts A group of commissioners is committed to attend or watch City Council meetings with an equity Tens and establish a rotation so that every meeting is covered so that we can proactively advise the Council on policy decisions. N/A 2019 City Workplan Items CITY GOAL City Equity Plan Goal 1: The City workforce reflects our community COMMISSION COMMITMENT M The Commission would like to partner with the appropriate City representatives to: Analyze and make recommendations regarding minimum qualifications, unbiased hiring practices, and promotions Track employee harassment and discrimination complaints and grievances, and their outcomes City Equity Plan Goal 2: Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing Promote apprenticeships and workforce development that are equitable for City residents The Commission will Intentionally seek out community concerns and knowledge and get feedback from the community regarding equity and diversity in Tukwila. City Equity Plan Goals 4 and 5: City Government is committed to equity in the decision- making process and equity serves as a core value for all long-term plans moving forward City Equity Plan Goal 6: The POINT PERSON The Commission will relay the information to the appropriate City representatives or the Council. A group of commissioners is committed to attend or watch City Council meetings with an equity lens and establish a rotation so that every meeting is covered so that we can proactively advise the Council on policy decisions. The Commission requests that the City Cit will build d capacity around of Tukwila join the Local and Regional equity within City government Government Alliance on Race & Equity and the broader community (GARE) at $1,000 per year for cities with up to 1,000 employees. Among other benefits, GARE members have access to training and consulting programs, and implementation grants. A group of Commissioners will identify events, conferences, tools, Tukwila School District events and meetings and other important gatherings for Commissioners to attend and represent the Commission. They will also research and recommend tools from GARE. Commissioners who attend webinars, conferences, and events will report back to the Commission at the next meeting. BUDGET: The Commission's Annual Budget is $6000 for 2019 A group from the Commission will develop a detailed budget and track expenditures throughout the year in partnership with the City's Community Engagement Manager.