The URL can be used to link to this page

Home My WebLink AboutReg 2019-01-07 Item 8 - Reports - City Administrator / Public Safety Plan Monthly UpdateA an Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: January 2, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Young Southeast Asian Leaders Initiative (YSEALI) Summit: Mayor Ekberg attended the Young Southeast Asian Leaders Initiative (YSEALI) Summit in Singapore December 3 - 5. The Summit gathers 150 participants around the theme The United States and ASEAN: Partners in Growth and Innovation and showcases innovative approaches to economic cooperation and growth between U.S. companies, organizations and institutions present in the Association of Southeast Asian Nations. • King County City Managers/Administrators Monthly Meeting: On December 5 City Administrator David Cline hosted the monthly King County City Managers/Administrators meeting at the Tukwila Community Center. At the meeting they had a roundtable discussion about Local Election Ballot Successes and Lessons learned. • Soundside Alliance Annual Economic Outlook Breakfast: Councilmembers Hougardy and McLeod and Economic Development staff attended the Soundside Alliance Annual Economic Outlook Breakfast on December 6. Councilmember Hougardy serves as Chair of the Soundside Alliance and she emceed the event. Speakers included James Henderson from Greater Seattle Partners and Matthew Behrens from CBRE Hotels. • District 11 Legislative Luncheon: On December 12 Mayor Ekberg, Council President Quinn, City Administrator David Cline and Deputy City Administrator Rachel Bianchi hosted the 2018 Legislative Luncheon with our District 11 legislative representatives: Senator Hasegawa, Representative Bergquist and Representative Hudgins and local business representatives. • Advancing Racial Equity Conference: Mayor Ekberg, Councilmembers Idan and Quinn, City Administrator David Cline, Deputy City Administrator Rachel Bianchi and Council Analyst Laurel Humphrey attended the Advancing Racial Equity Conference on December 14. Mia Navarro, formerly the City's Community Engagement Manager, was instrumental in helping plan this conference over the past several months and attended in her new role with City of Tacoma. Tukwila City Hall 6200 Southc nter Boulevard • Tukwila, WA 981 • 206-433-1800 • ebsite: Tukwil WA.gov 81 City Administrator's Report January 2,2019 Page 2 South King County Joint Planners and Developers Workgroup: Community Development staff attended a meeting of the SKC Joint Planners and Developers Workgroup to hear an update about the proposed housing focused interlocal agreement. 2020 Urban Growth Capacity Study: Community Development staff participated in the Technical Committee meeting for the 2020 Urban Growth Capacity Study on December 18. King County GIS will be conducting analyses on development that has happened around the County since the last report was completed. Staff will be working with King County over the next two years to provide data and input on the study methodology. SCATBrd Meeting: Community Development staff attended the monthly SCATBrd meeting on December 18. The group reviewed the proposed legislative agenda for 2019, which is expected to be finalized at the beginning of 2019. Representative Adam Smith attended the meeting to provide input on the proposed legislative agenda and to answer questions. SCA Caucus Workshop: Staff attended an SCA Caucus Workshop for members of the Regional Transit Committee on December 19. The group reviewed two recent motions passed by the King County Council as part of the budget process: (1) a motion expressing support for regional planning, coordination and funding efforts to address implementation of the Metro Connects plan and ongoing maintenance needs of King County's transportation infrastructure and transportation improvements; and (2) a motion outlining a process to develop a regional mobility framework for evaluating mobility innovations. The group also discussed possible 2019 vvorkplan items, 11. Community Events • Spirit of Giving: Nearly $20,000 in donations and gifts were collected to help support over 300 children and families in Tukwila for this year's Spirit of Giving program. The following have contributed hundreds of dollars in monetary and gift donations: Strong -Bridge Envision, Zee Medical, Teamsters Local 763, King County Metro: Tukwila Base, Vault insurance, BECU, Inspirus Credit Union, Macy's Logistics, Twin Peak Restaurant, Olive Garden, Tukwila Arts Commission, Tukwila Library Advisory Board, Tukwila Parks Commission, as well as individual donors. We've received several boxes of gifts from local residents who had collected items throughout the year to help the program. • 8th Annual Teen Leadership Summit: The 8th Annual Teen Leadership Summit was held in Shoreline at the Richmond Highlands Recreation Center on December 15. Approximately 60 young people from 8 different communities (Tukwila, Shoreline, Seattle, Olympia, Lacey, Auburn, Renton, and Burien) attended the event which included small group discussions on the education gap, teacher diversity, school safety, racial equity vs equality, and immigration. Nate Robinson and 9 Teens for Tukwila members participated in the event. Phone: 206-433- 00 • Email: Mayor@TukwitaWA.gov • Website: TukwilaWA.gov 82 City Administrator's Report January 2, 2019 Page 3 III. Staff Updates Public Safety • Train -the -Trainer: Community Policing and Engagement: Sergeant Zack Anderson and Officer Matt Valdez attended Train -the -Trainer for Community Policing and Engagement training. • Shop With A Cop: Officer Lisa Harrison organized the Shop With A Cop event held on Saturday, December 8. The Tukwila Children's Foundation, Target, the Tukwila Family Fun Center & Bullwinkle's Restaurant, Azteca Mexican Restaurants, Acura of Seattle and Jimmy John's for contributed to the event. Project Updates • 42"d Ave Phase III: Estimated Completion: December 2018 All private service connections for this project was completed on December 19. City staff are coordinating with various utilities to complete their overhead to underground utility conversions. • 53rd Ave S: Estimated Completion: March 2019 Contractor has completed the main line stormwater installation and continues to install the lateral connections. The electrical subcontractor continues to install services to residences. The contractor will begin installation of the curb and gutters after the holidays. It is anticipated that the base lift of paving will be installed in the first quarter of 2019. • BAR Bridge Rehabilitation: Estimated Completion: February 2019 • Contractor continues to work on the sidewalk over the railroad and is anticipating completion by the second week of January. The contractor will look at shifting the traffic lanes in late January to complete incidental expansion joint work. Construction is on schedule for completion in February. • Tukwila Pond: Parks maintenance staff have been clearing site lines on the west side of the Tukwila Pond Park. Staff is taking great care to not remove any trees, removing only invasive plants and dead foliage. The goal will be to increase visibility and safety within the park to reduce illicit activities and increase foot traffic within the park. • Surface Water Billing Handled by King County Beginning 2019: On December 14 postcards were mailed out to all Tukwila property owners advising that surface water billing for the City of Tukwila will now be included on property tax statements mailed out by King County. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Upcoming Vacancy: Position #3 Resident, Recommended appointment scheduled for January 7, 2019. • Landmark Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • ebsite: Tukwi A.gov 83 City Administrator's Report January 2, 2019 Page 4 Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. Lodging Tax Advisory Committee: No vacancies. Park Commission: Vacant Positions: Position #4 Resident & Student Representative. Planning Commission: Upcoming Vacancy: Position #5 Resident. Recommended appointment scheduled for January 7, 2019. Phone; 206-433-1800 • Emai : Mayor@TukwilaVVA.gov • Website; TukwilaVVA.gov 84 TUKW|bAPU0UC SAFETY PLAN Monthly Update December 3l,ZO1D Overall Plan Outreach w The second open house in 2018 took place on Saturday, November 17 from 10:00 a.m. to 12:00 p.m. at Valley View Sewer District. Financial Oversight Committee 0 The Committee reported to council on September 4, 2018. Siting Advisory Committee w The Siting Advisory Committee voted todefer regular meetings asthe major dedsions have been made. They will meet onanas-needed basis. Acquisition Lease Updates w Staff secured leases with nine businesses and expects to have the remaining leases completed by the end of November. Disadvantaged Business Enterprise (DBE)Outreach r See attached report. Near -term Council Decisions and Key Dates ~ January — DLR contract amendment no. 3 for forestry and environmental services w January — Contract for commissioning agent • ]anuary—Contractforspeoia|inspectionsduringconstruotion Fire Stations Siting 0 The single-family home on the new Station 54/Star Nursery site has been demolished. Architecture and Programming • Architectural program has been reviewed and approved bythe team. • Concurrent review and pricing ofthe Schematic Design byGCCM Contractor, Lvdig, and estimating consultant has been completed and was shared with Council inFebruary 2018. Council gave approval to begin Design Development for Station 51. 85 Design and Permitting • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort hnJuly and August. • Construction Documents phase for Station 51 were completed and distributed to the team December 3[lZOlO. • Schematic Design phase underway for Station 52. • Building permit for Station 5lwas submitted inOctober. Anticipate receiving approved permit approval in December in all areas except wetlands report. ~ Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. Station 52 anticipated to he phased permitting. Pre -application for Station 52 permit was submitted inNovember, ZQ2D. Bidding and Construction • Pre -construction services starting for Station 5Iand 52are underway. • Lyclig completed the selection of mechanical and electrical subcontractors through the E)ec±ricContractor/ConstrUct|on Management (ECCK8)and Mechanical Cpntractor Construction Management (K4CCK4) selection process, Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with F354/ vVecannot move forward with ECCK4. K4CCK4method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able tO.provide critical expertise during the Design Development phase. This contract i5 managed bythe GCCK4under the pre -construction phase. • Bidding is scheduled to begin for 51 in January, 2019 with construction for 51 to begin late March, 20l9. • Bidding and construction phases scheduled tobegin for 5Z|nJune, 2Ol9. Early site work is anticipated to begin in July. Justice Center Siting • The City has agreements with all affected businesses nnthe Justice Center site. • The City has agreements with all property owners and will take ownership of all remaining properties onthe Justice Center site hythe end ofthe year. The long -vacant building between Church bythe Side ofthe Road and the Tr8ve|odgehas now been demolished. The Tnave|odgeis now empty, and the project team is accelerating the demolition ofthis building. • The City received Public Use and Necessity from Superior Court on September 14; no party contested it due to the agreements made with all of the business owners. 86 Architecture and Programming ~ OLRGroup'sBuilding Program Report was submitted OeccnnberD. 3017. Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary,Z01O. Design and Permitting w DLR architects have completed the Design Development phase ofthe project, BNBuilders and Roen (the architect's estimating consultant) compared their estimates and the project |swithin the revised budget. The Design Development and budget was presented to the Council in October and remains within the adjusted budget. • The project team has initiated the permitting and land use entitlements process and submitted applications for 5EPA, Design Review, Conditional Use Permit and Parking Determination in October. The SEPA determination is expected in November and the Conditional Use Permit and Design Review approvals are expected in December. • The project teannvvi||suhnl|tanapplicationforconstruCtionperrnit(sitevvDrk/Utilities) inNovember of2O1D,with issuance .expected inJanuary of3Ol9. Bidding and Construction • BNBui|ders,the selected GC/CM, started pre -construction services following Council approval oftheir contract oOMarch l9,ZOI8. • BNBuilders will continue to work with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • Construction scheduled tobegin inApril, 3Ol9. Public Works Facility Siting • Due diligence items related tosite acquisition are complete. The assessment ofexisting structures iscomplete. • The City has agreements with all of the businesses on the Public Works site with the exception ofone, ~ The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. Architecture and Programming � Team solicited for Architectural services, Council approved acontract for programming and master planning services with 5HKS in November 2018. Master planning and programming phase began in late 2018, scheduled to be completed in May of 2019. Design and Permitting 87 Bidding and Construction 0 Phases scheduled to begin in Q4 2019. Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30M), team has updated the budgets. Schedule January2019 • Fire Station 5lbuilding permit issued • Fire Station S1subcontractor bidding • Justice Center subcontractor bidding • Justice Center Construction Permit (sitevvork/utiUties)issuance • Justice Center Construction Permit (main building) submittal • Commissioning Consultant Contract toPublic Safety Committee and Council • Construction Inspections Consultant Contract to Public Safety Committee and Council • Commissioning Contract tQPublic Safety Committee and Council • Construction Inspection Contract toPublic Safety Committee and Council FebruarV2O1g • Fire Station51 Construction Contract Approval to Public Safety Committee • Fire Station 5Zschematic design estimate toCommittee • Fire Station 5Zdesign development begins • Public Works master plan present to Public Safety Committee March2019 w Fire Station 51Construction Contract Approval toPublic Safety Council • Fire Station 53schematic design estimate toCouncil • Fire Station 51cVnstrurdon begins Aph|2Ol9 • Justice Center Construction Permit (main building) issuance • Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station 52 design development cost estimating complete with GCCIVI involvement • Public Works programming complete • Public Works Phase | design begins 88 May 2019 • Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 53construction documents begin • Public Works programming and estimates to Committee and Council Juna20I9 w Fire Station 52design development estimate toCommittee and Council • Public Works phase Idesign begins • Fire Station 52phase Ipermit submitted • Fire Station S2phase Ibidd1ng July 2019 • Fire Station 52phase l permit received • Fire Station 52phase Zpermit submitted • Fire Station 52 phase I Lyclig contract amendment to Committee and Council August30lg m Public Works Phase I design complete and presented to Public Safety Committee and [OUncU • Fire Station 52construction documents begin • Fire Station 52 phase 2 bidding September 201 ~ Fire Station 52 phase Z permit received • Fire Station 53Lvd` contract amendment toCommittee and Council • Fire Station S2phase Zconstruction begins 89 TK U��UU �& PUBLIC��F��'�' U��p� — '-- _—_—_'''---` Monthly DBE OUTREACH EFFORTS 12.31.18 Outreach Consultant updates for December 2018 0 The month of December has been quiet since all outreach events for public agencies and other minority organizations are done for the year 2Ul8. [ will besending out tothe team various Outreach opportunities for the upcoming months bvmid January 20l9` 0 | have reached out to Lyclig & BNB informing both to prepare and start reaching out to NAMC & Tabor starting February 2019 and be visible to both organizations by attending monthly meetings. 0 | have also followed this with anemail toKiel Lunxfnrd/Lydig & Geri Urbas/8NBtostart strategizinga plan and put presentation to both organization. | will keep the team posted of the efforts from Lydig & BNB Vfhow this isgoing tounfold. * |amalso continuing to reach out to all the Pre -Apprenticeship Program on their upcoming events, such asSeattle Vocational Tech;ANEVV/PACE,YouthQui|d,PACT, Cement Masons & |rnnw/erkersfor upcoming graduation schedules. | have scheduled next week toreach out w/City of Seattle John Besche, who has been communicating w/Paige McGehee at SOJ, to make sure that the line ofcommunication is open regarding Pre -Apprenticeship Program updates. * Continuing to have the relationship w/Bui|dinQTrades nn their events. 90 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as o(December 31, 2018 (reconciled wfacc[g /hot Dec 07, 2018 GL, COUNCIL REPORTING Si',II:I L-t R f"- Original llnngo CENTER Bodge, Trnu!r, (men, Honker Committed Budget Life to Dore Cnnr mfn 0 Con mined Remaining Bode Ca at CompletionJl'STICE A/E Services (both Design & CA) $ 3,278,125 $ 221,875 $ 3,560,000 5 3,141,729 $ 1,372,809 $ 1,768,929 5 358,271 S - Permits/Fees $ 700,000 $ - $ 700,000 5 20,445 5 20,445 $ - $ 679,555 $ Construction (Pre -Con, Const & Tax) 5 38,738,678 5 (11,315) $ 38,727,363 $ 398,571 3 262,878 $ 135,693 $ 38,328,792 $ - Construction Related Costs (incl Bond) $ 2,112,639 $ 170,000 5 2,282,639 $ 471,466 $ 396,951 $ 74,516 5 1,811,173 $ PM Services (incl Other Professional Svcs) $ 1,815,875 5 296,721 5 2,112,596 $ 1,967,303 3 841,409 $ 1,125,894 $ 145,293 $ Contingency (incl Construction & Project) $ 6,507,731 $ (1,646,239) 3 4,861,492 5 - $ - $ - 5 4,861,492 $ - Contingency for Site Contamination (soils,hazmat) Land Acquisition S - S 14,133,295 $ 750,000 $ (81,042) $ 750,000 $ 14,052,253 $ - $ 13,707,038 $ - S 13,663,451 $ - 5 43,587 S 750,000 S 345,215 $ $ Contingency for Land Acquisition S 1,250,000 5 300,000 5 1,550,000 $ 616,962 5 616,962 5 - $ 933,038 $ - S 68,536,343 $ - $ 68,536,343 $ 20,323,515 5 17,174,896 S 3,148,619 S 48,212,828 8 - C(7('NCII. REPORT! :M1't,'SC41JIdRL' D Dal Midget FIRE STATION 51 dgiBudget R I et Tnon r / -� Goren !Judger Committed Bridget A x Life Dore Corn J Rennin Committed R Roman Bodge ling ,ng Cova, corn lerion p A/E Services (both Design & CA) 5 1,070,000 5 222,781 $ 1,292,781 5 1,235,072 $ 701,262 $ 533,810 $ 57,709 $ Land Acquisition 5 - 5 - $ - S - $ - $ - $ - $ Permits/Fees $ 234,000 S - $ 234,000 5 34,557 $ 34,557 5 - S 199,443 $ - Construction (Pre -Con, Const & Tax) 5 9,396,000 5 - $ 9,396,000 $ 150,000 5 - $ 150,000 $ 9,246,000 5 - Construction Related Costs (incl Bond) $ 931,000 $ - $ 931,000 $ 83,987 3 78,628 $ 5,359 $ 847,013 5 - PM Services (incl Other Professional Svcs) $ 526,000 $ - $ 526,000 $ 343,949 $ 113,739 $ 230,210 $ 182,051 $ - Contingency (incl Construction & Project) $ 1,116,000 5 (222,781) $ 893,219 $ - 5 - $ - $ 893,219 $ - ,. S 13,273,000 $ - 5 13,273,000 8 1,847,565 5 928,186 5 919,379 S 11,425,435 5 - COUNCIL RTI\GSLLR1- ST-ITION 52 0dgi,,,lBudget Midget otfr` Current !Dolga Committed Bodge 'I hrDalt D RomneyCommitted Rmmu, ring lodger OW to CompletionFIRE A/E Services (both Design & CA) Land Acquisition $ 1,415,000 $ 16,000 $ 234,222 5 - $ 1,649,222 $ 16,000 $ 1,548,449 $ 15,800 $ 208,653 5 15,993 $ 1,339,796 $ (193) 5 100,773 $ 200 5 $ - PerrnitslFees $ 353,000 $ - 5 353,000 $ - $ - $ - $ 353,600 $ Construction (Pre -Con, Const & Tax) $ 13,298,000 $ 456,500 $ 13,754,500 5 125,000 $ - $ 125,000 $ 13,629,500 $ - Construction Related Costs (incl Bond) $ 1,398,000 $ - 5 1,398,000 5 29,963 5 16,178 S 13,785 $ 1,368,037 $ PM Services (incl Other Professional Svcs) 5 787,000 $ - 3 787,000 $ 531,557 3 177,351 $ 354,206 5 255,443 $ - Contingency (incl Construction & Project) $ 1,343,000 5 (40,722) 5 1,302,278 $ - $ - $ - $ 1,302,278 $ ;,, $ 18,610,000 5 650,000 S 19,260,000 $ 2,250,769 5 418,174 $ 1,832,595 $ 17,009,231 $ - COUNCIL REPORTING MAY -1 Original Budget S FIRE STATION 54 !hedger Tramiel, Ciorenr Budget Committed Budget Life to Done Cuss 11Rre tin 0 Committed AAA Remaining Budget ('tot at Comp ion A/E Services (both Design & CA) Land Acquisition $ 150,000 5 902,668 $ (7,000) S 25,596 $ 143,000 $ 928,264 3 132,995 $ 928,265 $ 131,495 $ 928,165 $ 1,500 3 100 $ 10,005 $ (1) $ 5 - Permits/Fees 5 20,000 $ - $ 20,000 3 1,517 5 1,517 $ - 5 18,483 $ - Construction (Pre -Con, Const & Tax) $ 230,000 5 - $ 230,000 $ 97,000 $ - 5 97,000 $ 133,000 5 - Construction Related Costs (incl Bond) $ 50,000 5 9,875 $ 59,875 $ 44,752 5 22,798 $ 21,954 $ 15,123 $ PM Services (incl Other Professional Svcs) 5 107,500 $ 630 $ 108,130 $ 108,130 $ 85,279 5 22,851 $ - $ - Contingency (incl Construction & Project) $ 41,832 S (29,101) $ 12,731 $ - 5 - $ - $ 12,731 $ .. 1,502,000 $ - $ 1,502,000 $ 1,312,659 $ 1,169,254 $ 143,405 $ 189,341 S C(IfA'C/L REPORTING Sf%a1.t7.•IRI'- Original Dinka WORKS Bodged Tm,n/er, Current nudger Committed Budget Life n: note Com Remnid'GnrnirrRemaining 1o.Ig n C, at GnPkrioPUBLIC A/E Services (both Design & CA) 5 767,385 $ 15,000 5 782,385 $ 318,882 5 17,385 5 301,497 $ 463,503 $ - Land Acquisition $ 22,000,046 5 3,333,913 $ 25,333,959 5 25,294,683 $ 25,292,483 $ 2,200 5 39,276 $ Permits/Fees S 110,000 $ (20,000) $ 90,000 $ - $ - $ - 5 90,000 $ - Construction (Pre -Con, Const & Tax) $ 4,950,000 $ (1,842,500) $ 3,107,500 $ - $ - $ - $ 3,107,500 $ - Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) $ 529,036 $ 668,426 $ (416,350) $ (348,426) $ 112,686 $ 320,000 3 64,864 $ 279,832 $ 49,030 S 125,082 $ 15,833 $ 154,750 $ 47,822 $ 40,168 5 $ Contingency (incl Construction & Project) $ 975,107 $ (721,637) $ 253,470 S - $ - $ - 5 253,470 $ - .:. TOTAL - - $ 30,000,000 $ - S 30,000,000 S 25,958,261 $ 25,483,980 S 474,280 $ 4,041,739 S - co N TUKWILA PUBLIC SAFETY PLAN FIRE STATION .51. A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52- ;,; A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS;; A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 CD W 2016 2017 2018 2019 2020 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY