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Home My WebLink AboutREG 2019-01-07 COMPLETE AGENDA PACKETsi' , .4, , • , ' .1. 0 —1 s• ''. Tukwila City Council Agenda . REGULAR MEETING s• Allan Ekberg, Mayor Councilmembers: •:. Dennis Robertson •:. Kathy Hougardy David Cline, City Administrator •:. De'Sean Quinn •:. Kate Kruller Verna Seal, Council President •:. Thomas McLeod •:. Zak Idan Monday, January + EXECUTIVE SESSION — 6:00 PM — 6:30 PM (30 minutes)* Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) 4 LOCATION: Hazelnut Conference Room (CR #3) 7, 2019; 7:00 PM • Ord #2602 • Res #1956 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Oath of Office to: Police Officer Dustin Johnson (Badge #236) Police Officer Brian Hunter (Badge #237) Police Officer Troy Matsuyama (Badge #238) Police Officer Ryan Watson (Badge #234) Police Support Officer Jon Long (Badge #890) Bruce Linton, Poke Chief b. New employee introductions. Police Department: Danielle Frazier, Disposition Specialist Marina Castillo, Support Operations Administrative Specialist Administrative Services: Juan Padilla, Human Resources Director Department of Community Development: Shana Markstrom, Administrative Support Technician Meredith Sampson, Assistant Planner Kyle Cotchett, Assistant Planner Christopher Andree, Transportation Demand Management Program Assistant Russell Steinike, Building Inspector Alison Turner, Transportation Outreach Coordinator Finance Department: Jeff Friend, Fiscal Manager Aaron Williams, Fiscal Coordinator Dalene Qualls, Fiscal Technician Public Works: Jeremy Peterman, Maintenance and Operations Specialist in Surface Water Eric Pritchard, Public Works Project Inspector 3. PROCLAMATIONS/ APPOINTMENTS a. A proclamation designating January as Human Trafficking Awareness Month. (continued...) Pg.1 REGULAR MEETING Monday, January 7, 2019 Page 2 3. PROCLAMATIONS/ APPOINTMENTS b. Appointments and reappointments. (1) Arts Commission: Confirm the reappointments of Noe Rodriquez to Position #1 and Sheila Coppola to Position #2 on the Arts Commission, with terms expiring 12/31/2022. (2) Community Oriented Policing Citizens Advisory Board (COPCAB): Confirm the reappointments of Kimberly Karnes to Position #2 and Tosh Sharp to Position #5 on the Community Oriented Policing Citizens Advisory Board, with terms expiring 12/31/2022. (3) Equity and Social Justice Commission: Confirm the reappointments of Nora Gierloff to Position #4, Nichelle Page to Position #5, Joe Duffie to Position #6, and Dat Tran to Position #9 on the Equity and Social Justice Commission, with terms expiring 12/31/2020. (4) Human Services Advisory Board: Confirm the reappointment of Jan Bolerjack to Position #7 on the Human Services Advisory Board, with a term expiring 12/31/2021. (5) Library Advisory Board: Confirm the reappointments of Scott Kruize to Position #1, Steve Miller to Position #2, Geraldine Ventura to Position #4, and Verna Seal to Position #6 on the Library Advisory Board, with terms expiring 12/31/2020. (6) Park Commission: Confirm the reappointments of Nerissa Metully to Position #2 and Ivan Cockrum to Position #7 on the Park Commission, with terms expiring 12/31/2021. (7) Planning Commission: Confirm the reappointment of Louise Strander to Position #1 and the appointments of Karen Simmons to Position #2 and Dixie Stark to Position #5 on the Planning Commission, with terms expiring 12/31/2022. Pg.3 4. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT AGENDA a. Approval of Minutes: 12/3 18 (Regular Mtg); 12 0/ 8 (Special Mtg.) b. Approval of Vouchers (continued...) REGULAR MEETING Monday, January 7, 2019 Page 3 5. CONSENT AGENDA (cont.) c. 2019-2020 Human Services contracts: (1) Authorize the Mayor to sign a contract with Catholic Community Services for the 2019-2020 Emergency Assistance Program, in the amount of $45,400.00. (2) Authorize the Mayor to sign a contract with the Institute for Family for 2019-2020 support services, in the amount of $43,200.00. (3) Authorize the Mayor to sign a contract with the Multi Service Center for the 2019-2020 Emergency Assistance Program, in the amount of $90,000.00. (4) Authorize the Mayor to sign a contract with the Refugee Women's Alliance for 2019-2020 for basic needs and case management, in the amount of S53,000.00. (5) Authorize the Mayor to sign a contract with Renton Area Youth Services (RAYS) for 2019-2020 family support services, in the amount of $110,184.00. (6) Authorize the Mayor to sign a contract with Renton Area Youth Services (RAYS) for 2019-2020 substance abuse services, in the amount of S62,640.00. (7) Authorize the Mayor to sign a contract with the Tukwila Pantry Food Bank for 2019-2020, in the amount of $74,000,00. Pg.13 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Election of 2019 Council President. b. A resolution establishing titles, duties and schedule of the standing City Council Committees in 2019. c. Approve a 2019 lodging tax application from the City of Tukwila to support international rugby promotion as part of the 2019 Americas Rugby Championship being held at Starfire Sports in Tukwila, in the amount of $30,000 from lodging tax funds. Pg.61 Pg.63 Pg.69 8. REPORTS a. Mayor b, City Council c. Staff - City Administrator Report Report and Monthly Public Safety Plan update d. City Attorney e. Council Analyst Pg.81 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa,gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerkPTukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, human trafficking occurs when someone uses force, fraud or coercion to cause another person to engage in forced labor, involuntary servitude, or a commercial sex act, and WHEREAS, human trafficking is second only to narcotics trafficking in international crime; and WHEREAS, the International Labor Organization estimates that there are upwards of 20 million victims of modern-day slavery worldwide, with children making up 27 percent of the victims; and WHEREAS, victims of human trafficking may be young, old, male, female, US citizens, or foreign nationals; and WHEREAS, aggressively identifying and prosecuting the buyers and sellers of trafficking victims is an effective strategy to prevent the commission of human trafficking; and WHEREAS, assisting victims of human trafficking requires a coordinate community response among community groups, social services, schools, and law enforcement; and WHEREAS, Washington State recognizes a National Day of Human Trafficking Awareness, which is designated annually as January 11; NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim January, 2019 as: Human Trafficking Awareness Month in the City of Tukwila, reaffirm the City of Tukwila's zero -tolerance policy for human trafficking, and encourage all to work collaboratively with law enforcement agencies and community organizations to combat this terrible crime. Presented this seventh day of January, 2019. Allan Ekberg, Mayor 2 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor reez Counazl review 01/07/19 CT ITEM INFORMATION ITEM No. 3.B. STAFF SPONSOR: MAYOR EKBERG ORIGINAL AGENDA DATE: 01/07/19 AGENDA ITEITI"I'LE Recommended Appointments and Reappointments to Boards and Commissions for Council confirmation C.ATI GORY ® Disc ssion MIA Date /1 Motion Date 01/07/19 Resolution Altg Date Ej Ordinance AItg Date E .Bed.,4 and LVItgDate ❑ Public Hecenng AItg Date ❑ Other Mts Date Mtg SPONSC:>R QCouncil llMayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS EPYR ❑Polece [DPW ❑Court SPONSOR'S Recommended reappointments to the Arts Commission, Community -Oriented Policing SIJMMIARY Citizens Advisory Board, Equity & Social Justice Commission, Human Services Advisory Board, Library Advisory Board, Park Commission and Planning Commission. Recommended appointments to the Human Services Advisory Board and the Planning Commission. REAVII WED BY ❑ C.O.W. Mtg. CDN Comm [ Finance Comm: [ Public Safety Comm. Trans &Infrastructure ❑ Arts Comm. Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR:: RECOMMENDATIONS: SPONSOR/AD COMMI IN, ITEE COST IMPACT / FUND SOURCE EXPEND I"I"URE RE`tTIRI:' AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/07/19 MTG. DATE ATTACHMENTS 01/07/19 Informational Memorandum dated 12/13/18, with attachments 4 TO: FROM: DATE: SUBJECT: City of Tukwila INFOR ATIONAL E ORANDU City Council Mayor Ekberg December 13, 2018 Boards and Commissions Appointments and Reappointments Allan Ekberg, Mayor ISSUE There are several positions on the City's Boards and Commissions with terms that expire December 31, 2018. Arts Commission Position #1: Position #2: Noe Rodriguez has been serving in this position since June 4, 2018 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2022. Sheila Coppola has been serving in this position since May 16, 2016 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2022. Community Policing Citizens Advisory Board Position #2: Kimberly Karnes has been serving in this position since September 6, 2011 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2022. Position #5: Tosh Sharp has been serving in this position since June 4, 2018 and is interested in continuing to serve in this capacity. I am he be reappointed for an additional term. His new term will expire December 31, 2022. Equity and Social Justice Commission Position #4: Nora Gierloff has been serving in this position since September 5, 2017 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2020. Position #5: Nichelle Page has been serving in this position since October 16, 2017 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2020. Position #6: Joe Duffie has been serving in this position since August 5, 2018 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Position #9: Dat Tran has been serving in this positions since November 6, 2016 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Human Services Advisory Board Position #3: This position will be vacant effective January 1, 2019. I am recommending the appointment of Jamila Farole to this position. A copy of her application is attached. The term for this position will expire December 31, 2021. Position #7: Jan Bolerjack has been serving in this position since May 4, 2009 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2021. 5 INFORMATIONAL MEMO Page 2 Library Advisory Board Position #1 Scott Kruize has been serving in this position since March 21, 2016 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Position #2: Steve Miller has been serving in this position since September 15, 2003 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Position #4: Geraldine Ventura has been serving in this position since July 16, 2012 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2020. Position #6: Councilmember Seal has been serving in this position since October 16, 2017 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2020. Park Commission Position #2: Position #7: Nerissa Metully has been serving in this position since June 4, 2018 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2021. Ivan Cockrum has been serving in this position since January 2, 2018 and is interested in continuing to serve in this capacity. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2021. Planning Commission Position #1: Louise Strander has been serving in this position since March 15, 2010 and is interested in continuing to serve in this capacity. I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2022. Position #2: This position will be vacant effective January 1, 2019. I am recommending Karen Simmons be appointed to this position. Her application is attached for your review. The term for this position will expire December 31, 2022. Position #5: This position will be vacant effective January 1, 2019. I am recommending Dixie Stark be appointed to this position. Her application is attached for your review. The term for this position will expire December 31, 2022. RECOMMENDATION I am recommending these appointments and reappointments be confirmed by Council at the January 7, 2019 Council Meeting. 6 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila,WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsComms@tukwilawa.qov Website: www.tukwilawa .dov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. 7/31 /18 DATE: NAME: Farce Jamila Last ADORES Street First A M.I. Tukwila 98168 City Zip MAILING ADD • HOME PHONI CELLJMOBILE PHONE EMPLOYER: King County Please check all that apply to you within the City of Tukwila limits: 0 Resident 0 Business Owner/Representative O School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: O Arts 0 Community Police 0 Civil Service 0 Human Services El Equity & Social Justice El Library O Park D Lodging Tax El Planning E] Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): INTERVIEW DATE: FOR CITY USE ONLY: APPOINTED: Ei Yes U No TERM EXPIRES: 7 |��J� ��|�� = "= ' w / BOAR DS/CoM MISSIONS APPLICATION FOR APPOINTMENT Profess kznmKConmnmunitvActivities (mpgmnizutions'clubs, service groups, etc): I served on the Seattle Human Rights Commission and Seattle Public Schools ERAC committee. I am interested in helping people and connecting with community members to help find solutions within multiple systems whether it be social, academic, professional, etc. Qualifications as related tmthis position: I've served on the Seattle Human Rights Commission and Seattle Public Schools ERAC committee therefore, I bring awealth ofexperience ofserving oncommissions and boards. Otheroomnrnents/wdditionm| information for consideration: I'm an active community member who helped draft and pass a bill in the Senate and the House and I've done and continue to do other community work in Tukwila. I love to work hard for my community. T/�1/1�� ''~, . ' . ~' Oplicant's Signature Note: Upon submission,all information onthis form becomes public record. For further clarification regarding this application m City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila,WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsComms@tukwilawa.qov Website: www.tukwilawa.qov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. 12-6-2018 DATE: NAME: Simmons Last ADDRESSEE'S'S'''. Street MAILING ADDRESS (if different): Karen L First M.I. Tukwila 98168 HOME PHONE EMPLOYER: BECU City Zip CELL/MOBILE PHONE:11111111111111111- E-MAIL11111111111111111111.-- Please check all that apply to you within the City of Tukwila limits: El Resident ID Business Owner/Representative P School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: El Arts D Civil Service 0 Equity & Social Justice D Park 121 Planning BOARDS & COMMITTEES: El Community Police El Human Services Library D Lodging Tax 13 Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 0 Yes 0 No TERM EXPIRES: 9 Karen Simmons BQARDSIC OM MISSIONS APPLICATION FOR APPOINTMENT Profess iona I/Commu n ity Activities (organizations, clubs, service groups, etc): Since |was achild | have been agardener, | maintain agreenhmuoeandQrowMmwersandvogntob|esninamonths out of year. My house is a reflection of my hobby. You will find rare flowers and trees in my front and back yard. I enjoy reading whether it's a mystery or the Sunday NY Times. I still maintain a subscription to a newspaper even Qualifications msrelated tothis position: My career has been in the Banking and Finance industry. |omcurrently the Consumer Loan Product Manager at Othercpnmnments/mdditionm| information for consideration: I have lived in and worked in Tukwila for 20 years and I have always been proud of this city. To me this city is a hidde gem. |thas amazing rosidents, excellent shopping, close todowntown, the airport and four freeways. This has always been egreat place tolive and | can envision Tukwila esonly getting better. Applicant's Signatu Note: Upon submission, .all information nnthis form becomes public record, For further clarification regarding this application or 10 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsComms@tukwilawa.gov VVebsite: www.tukwilawa.q0V Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. 10-8-18 DATE: NAME:Stark ADDRES Last Street Dixie First Tukwila City A M.I. 98168 Zip MAILING ADDRESS (if different): HOME PHON EMPLOYER:Dixie Stark Interiors CELL/MOBILE PHON E-MA 2 Please check all that apply to you within the City of Tukwila limits: 0 Resident 0 Business Owner/Representative School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: 0 Arts El Civil Service CI Equity & Social Justice 0 Park 0 Planning BOARDS & COMMITTEES: 0 Community Police 0 Human Services 0 Library 0 Lodging Tax 0 Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COM ISSIONS? El Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): 2 FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: Yes 0 No TERM EXPIRES: 11 Dixie Stark BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): Founding member of the Seattle Design District 2007-current treasurer Currently sitting on the Georgetown arts and cultural district steering committee Mentor to young up and coming interior designers www.dixiestark.com https://www.linkedin.com/in/dixiestark Hobbies/Interests: All things art and architecture are my love and passion. Sports nut! especially football. Antiques and vintage curation and up cycling. Travel Jewelry design and curation Qualifications as related to this position: Bachelors in Interior Design, University Of Arkansas 1992 Interior Designer for 26 years I owned my own firm since 2003 in Seattle Worked in Architect's office for 7 years - Dallas, Texas Have experience in small commercial, corporate, hospitality and residential design Currently working on projects in Seattle area include: ( Capitol Hill, Magnolia, West Seattle, Clyde Hill, Medina) as well as projects in Pasadena, CA and Chicago, IL Other comments/additional information for consideration: I am a new resident to Tukwila and I am very interested in becoming engaged in the community. I feel that my background could be a nice asset to the planning committee. I appreciate your consideration. Applicant's Signature 10/08/18 Date 12 Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. COUNCIL AGENDA SYNOPSIS Meefiq Dale Prepared Ala) or'synnew Council renieni 01/07/19 SH ITEM INFORMATION ITEM No. 5 S1 \ 1,1, SPONSOR: STACY HANSEN ORIGIN \LA(3kNDA DATI,,: 1-7-19 AC, l ,No I I Al Till.!' Human Services Contracts over 40,000 C,\ I'NOORY Di,ar 1 uon AltgDate Mot/an 1/7/19 0 ReJolulzon AftgDate El Ortiz/lame illtsDale El BidAward AltgDate E] Pub& hearing A Itg Date El Other illtgDate ri AftgDate or OHR LIDO.) &man .e lire EITS Ell)e,R, Police 1 V ElCourt SPONSOR ll Council 1Mc_yr SPoiN soie s Staff is asking Council to authorize the Mayor's signature on seven Human Services SUMM \RY contracts that total over $40,000 during the two -contract term (1/1/19 - 12/31/20). These contracts were previously approved for funding during the 12-3-18 regular Council meeting, when the 2019-20 budget was approved. These contracts total $239,212 annually, $478,424 for the biennialbudget. RFAILwi D By 0 caw, Mtg. El Trans &Infrastructure DATE: 12-11-18 1 CDN Comm E Finance Comm. E Public Safety Comm. El Parks Comm. El Planning Comm. COMMITTEE CEIAIR: KRULLER Arts Comm. RECOMMENDATIONS: SPoNsoR/ADmiN, CommIrl Administrative Services Department II Unanimous Approval; Forward to 1/7/19 Regular Mtg. Consent Agenda COST IMPACT / FUND SOURCE EXPI NIA Int!, RI QUIR1 I) AMOUNT BUDGETED APPROPRIATION REQUIRED $478,424.00 $478,p[424.00 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 0 /07 9 Informational e orandum dated 12/4/18 7 Human Services contracts over $40,000 (Update to page 5 of Catholic Corn Svs.) Minutes from the Community Development Neighborhoods Corn. of 12/ 8 13 14 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL E ORANDUM TO: Community Development and Neighborhoods CC: Mayor Ekberg FROM: Stacy Hansen, Human Services Program Coordinator DATE: December 4, 2018 SUBJECT: Human Services Contracts over $40,000 for 2019-20 funding cycle ISSUE The Council recently passed the 2019/2020 biennial budget, which included $433,470 per year in funding for various partner agencies delivering human services to the Tukwila community. Seven of these contracts require Council approval as they are above the $40,000 threshold: • Catholic Community Services • Institute for Family Development • Multi -Service Center • Refugee Women's Alliance • Renton Area Youth Services (counseling) • Renton Area Youth Services (substance abuse) • Tukwila Pantry DISCUSSION These Human Services program contracts are part of the larger, 2019-2020 Administrative Services Department budget. As done previously, each contract is for a two-year period. Contracts below the $40,000 threshold are signed by the Mayor. Information on the contracts above the threshold, including agency, program and budget information are detailed below: Two-year Contract/Program contract total Catholic Community Services (Emergency financial assistance) $45,400.00 Institute for Family Development (PACT; in -home, crisis counseling) $43,200.00 Multi Service Center (Emergency financial assistance) $90,000.00 Refugee Women's Alliance (financial support, case management) $53,000.00 Renton Area Youth and Family Services (school -based counseling) $110,184.00 Renton Area Youth and Family Services (substance abuse counseling) $62,640.00 Tukwila Pantry $74,000.00 Total amount $478,424.00 RECOMMENDATION Staff is asking Council to forward the contract authorization request to the January 7th, 2019 Consent agenda. 15 INFORMATIONAL MEMO Page 2 ATTACHMENTS Proposed - Catholic Community Services contract Proposed - Institute for Family Development contract Proposed - Multi -Service Center contract Proposed - Refugee Women's Alliance contract Proposed - Renton Area Youth & Family Services (counseling) contract Proposed — Renton Area Youth & Family Services (substance abuse) contract Proposed - Tukwila Pantry contract 1 6 Mouncil Agenda Items\Human Services\Council info memo over $40,000 2019-20 12-11-18.doc City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Catholic Community Services, hereinafter referred to as "the Contractor," whose principal office is located at 100 23rd Ave. S., Seattle, WA 98144. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $22,700 for 2019 and $22,700 for 2020. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 17 GL Indemnification. The Contractor ehoU dgfend, indemnify and hold the Public Entitv, its offioere, officials, employees and volunteers harmless from any and all C|airnS' injuries, damages, losses or suits including attorney fees, arising out Of Or in connection with the performance of this AgreenleDt, except for injuries and damages caused bythe sole negligence ofthe Public Entity. determineShould a court of competent jurisdiction this AgreementiS subject to RCVV424115 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against C|8iMOS for injuries to persons or damage to property which may GhSe from or in connection with the performance of the xxo[h hereunder by the Contnacto[, their ageOts, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope Vfcoverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor aho|| obtain insurance ofthe types and with the limits described below: 1 Automobile Liability iOSUroODe with @ OOininnunl combined single limit for bodily injury and property damage of$1.00OOOO per accident. AUtoFOVbU9 liability insurance shall cover all Dwned, nOO-om/n8d, hired and leased vehicles. Cnv8[aQg shall be written on Insurance Services Office (|S[}) form CA 00 OM or G substitute fO[nn providing equivalent liability coverage. If neo8ssa[y, the policy shall be endorsed to provide contractual liability coverage. 2` Conn[ne[cio| General Liability insurance with limits no |eSo than'$1.QOO.00D each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall beGSleast at broad as |GC} occurrence form {}G OO 01 and shall cover liability arising from prenliSeS, operations, independent contractors, prod U[tS-Connp|eted operations, Stopgap |iahi|ity, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall beendorsed tnprovide aper project genera|aggregote|imitusing|S{]fnrnl (3G 25 0305 09 or an equivalent endorsement. There shall be OO exclusion for liability arising from explosion, collapse orunderground property damage. The City shall benamed asGnadditional insured under the Contractor's Commercial General Liability insurance policy with respect tothe work performed for the City using ISO Additional Insured endorsement (}G 2O1O1001and Additional Insured -Completed Operations eDdO[sennentCG 20371001 Or Substitute endorsements providing Gtleast oabroad coverage. 3. Workers' Compensation coverage msrequired by the Industrial Insurance laws of the State of CA Revised December 2016 Page 2 of 6 18 B. Other Insurance Provision. The Contractor's Automobile Uobi|hv and Connnnencio| General Liability insurance poUCj8G are to contain Or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, ne|f-iOaunance, or insurance pOO| coverage rn@irdgiOed by the City shall be excess of the Contractor's insurance and Sh8|| not contribute with C. Acceptability of Insurers. Insurance is to be placed with insurers with o current A.M. Best rating Ofnot less than A:\/U. D. Verification of Coverage. Contractor shall furnish the City with original certificates and o copy of the dabO endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirementsofthe Contractor before commencement Of the VvUrh. Upon request by the City, the Contractor shall furnish certified copies of all required |neU[@Oo8 pOUcieS, including endO[Sgrn8MtS, required in this Agreement and evidence Of all subcontractors' coverage. E. Subcontractors, The Contractor shall have sole responsibility for determining the insurance coverage and limits n8qUired, if any, to be obtained by subcontractors, which determination Sho|| hemade iOaccordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy C8Oce||8t|On, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract Or, at its diacnatiOO, procure orrenew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on denl8Od. or at the SO|e discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepinq andRmporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and pFQg[@nnnl8tk: records which Sufficiently and properly reflect all direct and indirect Costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records Sh@|| be maintained for 8 period of seven (7) years after termination hereof UO|esS permission to destroy them is granted by the office ofthe archivist in accordance with RCVV Chapter 4O.14and bythe City. 9. Audits and Inspections. The records and documents with respect toall matters covered by this Agreement shall be subject at all times to inspection, review or audit by |8v« during the performance Ofthis Agreement. 1O.Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty ) days written notice of the Qty'S intention to terminate the same. Failure to provide products On schedule may [aSU|t in contract termination. |fthe Contractor's insurance coverage is canceled for any Pe8Son, the City shall have the right to terminate this Agreement immediately. 11.Discrimination Prohibited. The Consultant, with regard tothe work performed byitunder this Agreement, will not discriminate on the grounds of race, religion, creed, cn|O[. national origin, age, veteran status, SeX, s8XU@| orientation, gender identity, marital status, political Gffiliadion, the presence ofany disability, Vrany other protected class status under state or federal |@vv, in the selection and retention of employees or procurement of materials or supplies. CARevised December 208 Page 3ofG 19 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20_. CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 20 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Catholic Community Services 2019 Funding: $22,700.00 Prograrri: Emergency Assistance Program 2020 Funding: $22,700.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $45,000.00 $45,400.00 Definition of Service Unit: Emergency financial assistance to low-income residents to assist with meeting basic needs including shelter and a variety of utilities (electricity, water, sewer, gas, septic, etc.). Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 5 Number of vouchers written 5 2nd Unduplicated City of Tukwila residents served 5 Number of vouchers written 5 3rd Unduplicated City of Tukwila residents served 5 Number of vouchers written 5 4th Unduplicated City of Tukwila residents served 4 Number of vouchers written 4 ANNUAL GOALS Unduplicated Tukwila Residents Number of vouchers written 19 19 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. Personnel $11,350.00 Non -Personnel $11,350.00 $22,700.00 Budget/Award total CA Revised December 2016 Page 5 of 6 21 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 85% of households will have secured/stabilized their housing. Measurement: Within 60 days, EA case workers will conduct follow-up with clients to ensure intervention was effective in retaining housing. Service figures and follow-up results are collected and analyzed in the agency's database. The EA Program Manager reviews data monthly to ensure accuracy and completeness. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2nd = July 15th 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 22 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Institute for Family Development, hereinafter referred to as "the Contractor," whose principal office is located at 34004 16th Ave. S., Suite 200, Federal Way, WA 98003. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services, and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $21,600.00 for 2019 and $21,600.00 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 23 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 6 24 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. a Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 6 25 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 26 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Institute for Family Development 2019 Funding: $21,600.00 Program: PACT in -home counseling program 2020 Funding: $21,600.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $43,200.00 Definition of Service Unit: In -home counseling (including interpretation service hours), skill -building and support to high -risk, low-income families not engaged in Children's Protective Services. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 11 Number of hours of counseling, interpreting, case management 110 2nd Unduplicated City of Tukwila residents served 6 Number of hours of counseling, interpreting, case management 60 3rd Unduplicated City of Tukwila residents served 1 Number of hours of counseling, interpreting, case management 10 4th Unduplicated City of Tukwila residents served 9 Number of hours of counseling, interpreting, case management 90 ANNUAL GOALS Unduplicated Tukwila Residents Hours of counseling, case management, interpreting 27 270 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. Personnel $21,600.00 Non -Personnel $ Budget/Award total $21,600.00 CA Revised December 2016 Page 5 of 6 27 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 75% of families will show improvement in one or more area identified as problematic. Measurement: North Carolina Family Assessment Scale (NCFAS) is used to determine positive growth in family functioning in 5 major domains (environment, parental capabilities, family interactions, family safety and child well-being). PACT therapists rate each domain at the beginning and closure of each multi -week session. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2dd = July 15th 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 28 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Multi Service Center, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 23699, 1200 S. 336th St., Federal Way, WA 98003. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: . Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $45,000.00 for 2019 and $45,000.00 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 29 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of nsurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 6 30 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 6 31 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 32 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Multi Service Center 2019 Funding: $45,000.00 Program: Emergency Assistance Program 2020 Funding: $45,000.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $90,000.00 Definition of Service Unit: Direct financial assistance for eviction prevention, utilities, water, sewer bills to assist Tukwila residents in maintaining their housing. Funds will be used to for direct financial assistance (72% = $32,400) and (28% = $12,600 for administrative costs. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 25 Number of vouchers written 18 Include Tukwila specific narrative 2nd Unduplicated City of Tukwila residents served 25 Number of vouchers written 18 3rd Unduplicated City of Tukwila residents served 25 Number of vouchers written 18 Include Tukwila specific narrative 4th Unduplicated City of Tukwila residents served 25 Number of vouchers written 18 ANNUAL GOALS Unduplicated Tukwila Residents Number of vouchers written 100 72 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. Personnel $12,600.00 Non-Personnel/Direct financial assistance $32,400.00 - Budget/Award total $45,000.00 CA Revised December 2016 Page 5 of 6 33 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 75% of household's immediate needs will be improved. Measurement: Case files are maintained on each household receiving assistance and follow up data is collected to determine if they remain housed. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2nd = July 15' 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st, 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 34 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Refugee Women's Alliance, hereinafter referred to as "the Contractor," whose principal office is located at 4008 Martin Luther King Jr. Way S., Seattle, WA 98108. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: . Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $26,500.00 for 2019 and $26,500.00 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 35 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 6 36 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 6 37 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 38 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Refugee VVo en's Alliance 2019 Funding: $26,500.00 Program: Basic Needs & Case Management 2020 Funding: $26,500.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $53,000.00 Definition of Service Unit: Case management hours. Services include: advocacy, barrier removal, housing, health, employment and social service referrals, system navigation, life skills, family integration with new community. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 14 Number of hours of case management 93 2nd Unduplicated City of Tukwila residents served 12 Number of hours of case management 93 3rd Unduplicated City of Tukwila residents served 12 Number of hours of case management 93 4th Unduplicated City of Tukwila residents served 12 Number of hours of case management 93 ANNUAL GOALS Unduplicated Tukwila Residents Hours of case management 50 372 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. Personnel $17,755.00 Non -Personnel $8,745.00 Budget/Award total $26,500.00 CA Revised December 2016 Page 5 of 6 39 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 85% of participants will have increase knowledge of available resources and support in accessing them. Participants in emergency situations shall receive financial assistance to prevent utility shut-off and/or eviction. Measurement: Case managers capture and record clients served, case management hours, services provided (including but not limited to program referrals, successful employment, housing increase in benefits, etc.). Follow up is conducted with all clients and progress/outputs/outcomes are document in case notes, tabulated and reported annually. QUARTERLY REPORTS DUE DATES lstthru 3rd quarter reports lst = April 15th 2nd = July 15th 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st 2020 / January 29' 2021 CA Revised December 2016 Page 6 of 6 40 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510, Renton, WA 98057. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55,092.00 for 2019 and $55,092.00 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 41 6^ Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers` officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries anddannogeOcGusedbvthgao|eneg|iQence ofthe Public Entity. Gh0U|d a court of o0nlUetGnt jurisdiction determine that this nnen1 is subject to RCVV4.24.115, then, in the event of liability for damages arising out of bodily injury t0persons o[ danlages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7' ]nmunmn¢e^ The Contractor 8heU procure and maintain for the duration of the Agreement, insurance against claims for i'miea to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their aQentg, naprosgDtativeS, employees or subcontractors. Contractor's maintenance of insurance, its scope ofcoverage and limits as required herein shall not be construed tolimit the |igb||ih/ of the Contractor to the coverage provided bysuch insurance, or otherwise limit the Cib/'nrecourse toany remedy available atlaw orin equity' A. Minimum Scope «»fInsurance. Contractor shall obtain insurance ofthe types and with the limits described below: 1. Automobile Liability insurance with a minimum combined ain0ka limit for bodily injury omd property damage of $1^000,000 per accident.Automobile liability insurance shall cover all oVvned, noD-oVVned, hired and leased vehicles. Coverage ehoU be vvhUBn on Insurance Services Office /|SCA fqmn CA OO 01 or o substitute fn[rO providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 prod ucts-completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG OO Oj and shall cover liability arising from pn3mises, operatione, independent contractors, products -completed operationo, stop gap liability, personal injury and advertising injury, and liability assumed under aninsured contract. The Commercial General Liability insurance shall b8endorsed toprovide oper project gonens|aggnagate|inlitUning|S(]f8rnn CG25O3Q5OSoronequivalent endorsement. There shall ban8exclusion for liability arising from explosion, collapse Orunderground property damage. The City shall benamed oeon additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using |8O Additional Insured endorsement CG 20 1O1OD1and Additional Insured -Completed C)panabonagndOrse08OtCG7O371O01 or substitute endorsements providing atleast 8sbroad coverage. 3. VVorharo Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CARevised December 2010 Page 2oO 42 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance pnU{jee are to cnDtain, or be endorsed to contain that they shall be primary inoVnonCg with respect to the City. Any insurance, self-insurance, Orinsurance pool coverage maintained bythe City shall be excess ofthe Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. O. Verification of Coverage. Contractor shall furnish the City with originalcertificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirementsofthe Contractor before commencement of the work. Upon request by the City the Contractor shall furnish certified copies of all required insurance pOhoioa, including mndoroonne01a, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have oO|e responsibility for determining the insurance coverage and limits required, ifany, tobeobtained by subcontractors, which determination shall bgmade inaccordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional |n8uuadS for this wnTh with written MobQm of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a nlatoha| bpamuh of contract, upon which the City may, after giving five business days 0Ut)cg to the Contractor to correct the breach, immediately terminate the contract or, at its disonaUon, procure or renew such insurance and pay any and all pn3MniurDs in connection therewith, with any aunno so expended to be repaid to the Oib/ on demand, or at the sole discretion ofthe City, offset against funds due the Contractor from the City. 8' Record Keepimqand Repmrtino' A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof un|aaa permission to destroy #lenO is granted by the office of the archivist in accordance with FlCVV Chapter4O.14 and bythe City. 9' Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall bgsubject atall times tDinspection, review oraudit b«law during the performance of this Agreement. 10.Tmrmynatyon. This /\oreenngrt may at any time be terminated by the City giving to the Contractor thirty 00 days written notice of the Cintention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11'Discrimmination Prohibited. The Consultant, with regard 0othe work performed byitunder this Aoreement, will not discriminate QM the grounds of r8ce, religion, oraed, color, national origin, mgm, veteran status, aGx, sexual orientation, gender identity, rna[ito| statuo, political affiliation, the presence ofany disability, orany other protected class status under state 0rfederal law, iDthe selection and retention ofemployees u[procurement ofmaterials orsupplies. CARevised December 3O10 Page 3ofO 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 44 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Renton Area Youth and Family Services 2019 Funding: $55,092.00 Program: Family Support Services 2020 Funding: $55,092.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $110,184.00 Definition of Service Unit: School -based behavioral health services in all Tukwila schools. Therapists will work with students and their family members to address a variety of emotional and behavioral issues. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 50 Number of hours of counseling, c/m, groups 600 Report number of Medicaid clients/hours Include Tukwila specific narrative 2nd Unduplicated City of Tukwila residents served 18 Number of hours of counseling, c/rn, groups 400 Report number of Medicaid clients/hours Include Tukwila specific narrative 3rd Unduplicated City of Tukwila residents served 11 Number of hours of counseling, c/m, groups 400 Report number of Medicaid clients/hours Include Tukwila specific narrative 4th Unduplicated City of Tukwila residents served 21 Number of hours of counseling, c/m, groups 400 Report number of Medicaid clients/hours Include Tukwila specific narrative Annual Goals Unduplicated residents Hours of counseling, cim and groups 100 1800 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised December 2016 Page 5 of 6 45 Personnel $55,092.00 Non -Personnel $ Budget/Award total $55,092.00 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 70% of behavioral health clients will develop/strengthen coping skill to improve their behavioral health. Measurement: Monthly tracking process for specific goals identified in individual treatment plans. Goals are reviewed monthly by the client and clinician to assess progress and success rate in meeting the goal. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2nd = July 15th 3rd October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 46 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510, Renton, WA 98057. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: I. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $ 31,320.00 for 2019 and $31,320.00 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 47 G. Indemnification. The Contractor ehmU defend. indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all dahna, injuries, dGnna0es, losses or suits including attorney f88G' arising out of or in connection with the perh»rnlGnog of this Aonoennerd, except for injuries aDddaOlag8ocausedbyth8ao|enogligGAc8OfthePub|icEntit«. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24-115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the 4oroenMeOt' insurance against claims for ''Vhes to persons Or damage to property which arise from or in connection with the performance of the work hereunder by the Contractor, their a0eMtG, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the |iab|Ub/ of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at |evv or in A. Minimum Scope mfInsurance. Contractor shall obtain insurance ofthe types and with the limits described below: 1. Automobile Liability insurance with m minimum combined oinQka limit for bodily injury and property damage of$1.00O.0OO per accident. Automobile liability insurance shall cover all owned, non-owDed, hired and |gaoad vehicles. Coverage aho|| be written on Insurance Sen/ioga Office (|8[}) form CA OO 01 or 8 substitute form providing equivalent liability coverage. |fnecessary, the policy shall be endorsed toprovide contractual liability coverage. 2. Commercial General Liabilitv insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 prod ucts-completed operations aggregate limit. Commercial General Liability insurance shall beEusleast otbroad asISO occurrence form CG OO 01 and shall cover liability arising from pnanmi3en. operations, independent contractors, productnl |gt8doperedoMS. stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall baendorsed toprovide mper project general aggregate limit using ISO form CG 25O3O5DSor8Mequivalent endorsement. There shall benoexclusion for liability arising from explosion, collapse orunderground property damage. The City shall benamed 8Oon additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 101001 and Additional Insured -Completed Operations eMdo[senleDtCG 20371001 or substitute endorsements providing atleast aobroad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to oontain, or be endorsed to contain that they shall be primary insurance with ngopgot to the City. Any insurance, Se|f-inouoance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with CARevised December 2U1G Page 2nfG 48 D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised December 2016 Page 3 of 6 49 14.SevenabilOtv and Survival. Ifany term, condition or provision ofthis Agreement is declared void or unenforceable or |inndgd in its application or effect, such event eheU Oct affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions ufthis Agreement, which by their sense and context are reasonably intended to survive the cnnlp|sti0n, expiration or cancellation ofthis Agreement, shall survive 'termination ofthis Agreement. 15.Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila O2OO8outhCgnte[Blvd. Tukwila, Washington 9B1R8 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16.AppDcmb|e Law; Venue; Attnnmev's Fees. This Agreement nhgU be governed by and construed in accordance with the |avvo of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties apoc|UCaUy understand and agree that venue shall beproperly laid in King CountV, Washington. The prevailing party in any such action shall beentitled tVits attOrA8y'sfees and costs ofsuit. DATED this day of 20 CITY OFTUKVV|LA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AGTOFORM: Office of the City Attorney Printed Name and Title: CARevised December 2D18 Page 4nf0 50 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: Renton Area Youth and Family Services 2019 Funding: $31,320.00 Program: Substance Abuse 2020 Funding: $31,320.00 Effective Date: January 1, 2019 — December 3 , 2020 Total: $62,640.00 Definition of Service Unit: School -based substance abuse counseling, behavioral health services, group sessions, assessments and case management for students at Showalter Middle and Foster High School. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served 10 Number of hours of substance abuse counseling, group sessions, assessments and case management. 140 Include Tukwila specific narrative 2nd Unduplicated City of Tukwila residents served 5 Number of hours of substance abuse counseling, group sessions, assessments and case management. 70 Include Tukwila specific narrative 3rd Unduplicated City of Tukwila residents served 5 Number of hours of substance abuse counseling, group sessions, assessments and case management. 70 Include Tukwila specific narrative 4th Unduplicated City of Tukwila residents served 5 Number of hours of substance abuse counseling, group sessions, assessments and case management. 70 Include Tukwila specific narrative ANNUAL GOALS Unduplicated Tukwila Residents Hours of sub abuse, assessments, case management and group sessions 25 350 The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. CA Revised December 2016 Page 5 of 6 51 Personnel $31,320.00 Non -Personnel Budget/Award total $31,320.00 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 70% of youth make progress in addressing issues impacted by alcohol/drug dependency, as indicated by substantial achievement of agreed upon treatment goals. Measurement: Outcome is measured using progress on meeting treatment plan goals. Clinicians work with clients on self -directed goals establishing academic and personal success. Goals are reviewed monthly to assess and rate success. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2nd = July 15th 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and the Tukwila Pantry, hereinafter referred to as "the Contractor," whose principal office is located at 3118 S. 140th St., Tukwila, WA 98168. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $37,000 for 2019 and $37,000 for 2020. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Aqreement. This Agreement shall be in full force and effect for a period commencing January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 53 6' Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees nd volunteers harmless from any and all dainle, injuries, damages. losses or suits including attorney fees. arising out of{xiO connection with the performance of this AoneonngnL except for injuries oMddannaAeocousedbytheao|eneg|ig8DoeofthePUb|iCErdity. Should acourt ofcompetent jurisdiction determine that this Agreement is subject to RCW4.24116 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7' Insurance. The Contractor shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons Or damage to propertyxVhioh may arise from Or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope ofcoverage and limits as required herein oh@|| not be construed tVlimit the liability ofthe Contractor to the coverage provided b»such insurance, orotherwise limit the Qt^'orecourse toany remedy available Gtlaw orin equity. A. Minimum Scope otInsurance. Contractor shall obtain insurance ofthe types and with the limits described below: 1. Automobile Liability insurance with a nlininlurn combined single limit for bodily injury and property damage of $1/]00000 per accident. Automobile UGh8k» insurance shall cover all ovVDed, non-Vvvned, hired and leased vehicles. Coverage shall be written on |nSunmnog Services {Jffioe (|G[}) form CA 00 01 or m substitute form providing equivalent liability coverage.' |fnecessary, 'the policy shall bgendorsed toprovide contractual liability coverage. 2. Commercial General UabilhVinsurance with limits noless than $1. each occurrence, $2.00Ol0Ogeneral aggregate and $2000.000 prod uutn-oonlp|et8d operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form C[3 OO 01 and shall cover liability arising from prgnnisen, opmrabone, independent contractors, prod ucts-com pleted operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed toprovide aper project general aggregate limit using ISO form CG250305O0oranequivalent endorsement. There shall benoexclusion for liability arising from explosion, collapse Orunderground property damage. The City shall benamed aOan additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 1D1OO1and Additional Insured -Completed Operations endorsement CG2O371OO1Or substitute endorsements providing adleast 2sbroad coverage. 3. Workers' Compensation coverage oorequired bvthe Industrial Insurance laws of the State of CA Revised Oouember2O1O Page 2ofG 54 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractors insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days' notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 6 55 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 6 56 Exhibit A Scope of Services City of Tukwila 2019-2020 Program Services Agreement Agency: The Tukwila Pantry 2019 Funding: $37,000.00 Program: Tukwila Food Bank 2020 Funding: $37,000.00 Effective Date: January 1, 2019 — December 31, 2020 Total: $74,000.00 Definition of Service Unit: Report number of unduplicated Tukwila residents. Report pounds of food distributed to all Tukwila residents. * No goal set — 'report on' function. * Narrative due quarterly on trends and needs. * Quarterly budget sheet to be submitted quarterly. Quarter Service Unit # of Units Cumulative Total 1st Unduplicated City of Tukwila residents served Report on Number of pounds of food distributed Report lbs. 2nd Unduplicated City of Tukwila residents served Report on Number of pounds of food distributed Report lbs. 3rd Unduplicated City of Tukwila residents served Report on Number of pounds of food distributed Report lbs. 4th Unduplicated City of Tukwila residents served Report on Number of pounds of ood distributed Report lbs. ANNUAL TOTAL The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. Personnel $37,000.00 Non -Personnel Budget/Award total $37,000.00 CA Revised December 2016 Page 5 of 6 57 Demographic and Outcome Data Report The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program's progress toward Outcomes as specified below. Outcome: 75% of clients will have increased access to food, will have felt welcomed, and skipped fewer meals. Measurement: Annual survey will be conducted asking specific questions, data will be tabulated and percentages of success recorded. QUARTERLY REPORTS DUE DATES 1st thru 3rd quarter reports 1st = April 15th 2nd = July 15th 3rd = October 15th 4th and final annual reimbursement First week in January. Date to be announced. Outcomes and demographics January 31st, 2020 / January 29th 2021 CA Revised December 2016 Page 6 of 6 58 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes December 11, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Jack Pace, Nora Gierloff, Derek Speck, Brandon Miles, Laurel Humphrey Guests: Vickie Hammond and Lisa Yohalem, HealthPoint CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. HealthPoint Development Staff and representatives from HealthPoint briefed the Committee on current status of the Health and Wellness Center development on the former motel site on Tukwila International Boulevard and asked for input on specific priority items. Committee members discussed the project and mentioned things like continuity of care, supportive health, education, partnership with existing service providers, housing options, and facilitation of processes with a focus on dignity. Chair Kruller stated that the community in need can speak for themselves and they should have a voice in planning as well. Human Services and Community Connectors could be tapped into for help with this. Councilmember Quinn mentioned CDD's Social Vulnerability Index as another tool. Councilmember Seal suggested partnering with ReWA, Global to Local, and the School District, and Chair Kruller mentioned Vroom. HealthPoint is also considering housing options as part of the development. DISCUSSION ONLY. B. 2019-2020 Human Services Contracts Staff is seeking Council approval of seven two-year human services contracts for a variety of social services. Funding for these was already approved by the City Council through the 2019- 2020 Biennial Budget as part of the Human Services Departmental proposal. Agreements include: • Catholic Community Services Emergency Assistance ($45,400) • Institute for Family Development - PACT ($43,200) • Multi -Service Center - Emergency assistance program ($90,000) • Refugee Women's Alliance - Family support & case management ($53,000) • Renton Area Youth Services - RAYS school based counseling ($110,184) • Renton Area Youth Services - Substance Abuse/Mental Health ($62,640) • Tukwila Pantry - Food bank ($74,000) UNANIMOUS APPROVAL. FORWARD TO JANUARY 7, 2019 REGULAR CONSENT AGENDA. 59 60 COUNCIL AGENDA SYNOPSIS - _ -- - - _ ----- ----- ____________________ - - - _ - _ - Meeting Date Prepared by Mayor's rejew Council review 0 07/19 CO ITEM INFORMATION ITEM Na 7.A. STAFF SPONSOR: ORIGINAL AGENDA DATE: 1/7/19 AGENDA ITEM TITLE Election of Council President for 2019 CATEGORY 11 Discussion 1/7/19 ri Motion 1/7/19 • Resolution Ej Ordinance Mrs Date E] Bid Award Mts Date [1] Public Hearing 1111,g Date Other Mts Date MisDate Mil Date Mtg Date SPONSOR a Council Mayor [1] HR Ej DCD Finance fl Fire IT 111 Pe7R Police EPIV SPONSOR'S At the first Council meeting in January each year, the Council President is elected. SUMMARY REVIEWED BY 11 COW Mtg. Ell CA&P Cmte E F&S Cmte EI Transportation Cmte El Utilities Cmte E Arts Comm. Ei Parks Comm. El Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: N/A Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 1/7/19 No attachments 6 62 COUNCIL AGENDA SYNOPSIS Initials - Meeting Date Prepared by Mayor's reriegt Council review 01/07/19 CO ITEM NF RMATION ITEM No. TB. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 1/7/19 AGENDA ITEM TITii Resolution updating the standing committee meeting schedule for 2019. CATEGORY 1 Discussion 1/7/19 El Motion Mtg Date 1 Resolution E Ordinance AN Date E Bid,Award Mtg Date Ell Public Hearing Mtg Date El Other Mtg Date Mtg Date Mtg Date 1/7/19 SPONSOR Council Mayor El HR [I] DCD Finance —re IT El P&R Police PIV SPONSOR'S The schedule setting the Council committees is adopted by resolution. SUMNIARY REVIEWED BY 0 COW Mtg. E CA&P Cmte ri Utilities Cmte El] Arts Comm. DATE: 111 F&S Cmte E Transportation Cmte Comm. rj Planning Comm. CHAIR: E Parks COMMITTEE RECOMMENDATIONS: SPoNsoR/ADmIN, COMMITTEE Adopt Resolution N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/7/19 MTG. DATE ATTACHMENTS 1/7/19 Resolution 63 64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE TITLES, DUTIES, AND SCHEDULE OF THE STANDING CITY COUNCIL COMMITTEES FOR 2019, AND REPEALING RESOLUTION NO. 1931. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, it is in the best interest of the City to inform the community of all City Council Committee meeting days, times and locations; and WHEREAS, the City Council desires to evaluate the standing committee framework each year in an effort to appropriately balance the current policy work of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2.04.180, there are four standing committees of the Council, consisting of three members each. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. All Council Committee meetings are open to the public. W:\Legislative DevelopmentResolutions\Council Committee Meeting Schedule for 2019 strike-thru 12-28-18 :bjs Page 1 of 3 65 Section 2. The Council Committee meeting schedule with locations is as follows: 1. Public Safety Committee meetings shall be held on the first and third Monday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to police, fire, municipal court, public safety facilities, animal control, and emergency services. 2. Finance Committee meetings shall be held on the first and third Tuesday second and fourth Monday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to financial management and fiscal operations of the City, personnel issues, library, information technology, and finance and administrative services. 3. Transportation and Infrastructure Committee meetings shall be held on the -second and fourth Monday first and third Tuesday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to transportation, traffic, streets, water, sewer, surface water, power, public works facilities, street lighting and signals, solid waste and recycling, river basins and levees, telecommunications and fleet. 4. Community Development and Neighborhoods Committee meetings shall be held on the second and fourth Tuesday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to housing policies and programs, planning and land use, code enforcement, community engagement and outreach, parks, recreation facilities, economic planning and tourism, and human services. Section 3. Committee meetings falling on a Monday holiday will be held on the following Tuesday, with the regularly scheduled Tuesday meeting moving to the following Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to the following Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. Section 5. Repealer. Resolution No. 1931 is hereby repealed. W:\Legislative Development\Resolutions\Council Committee Meeting Schedule for 2019 strike-thru 12-28-18 :his 66 Page 2 of 3 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2019. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Legislative Development\Resolutions\Council Committee Meeting Schedule for 2019 strike-thru 12-28-18 :bjs Page 3 of 3 67 68 COUNCIL AGENDA SYNOPSIS --------- -- Meet ing Date Prepared by Mayor's review Council renzezu 01/07/19 BJM ITEM NFORMATION ITEM No. 7.C. ST,1I Iz SPONSOR: BRAN DON MILES ORIGINAL AGENDA DATE: 1/07/19 AGENDA ITEM TITLE Approve Rugby Lodging Tax Funding Request: City of Tukwila ($30,000) International Promotion C1TI[,GC RY 1=1 DisCztssion 01/07/19 Motion Date 01/07/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ■ Bid Award ❑ Public Hearing Mtg Date ❑ Other Mtg Date A1tg Date Mtg Mtg Date SPONSOR- ❑Council ❑Mayor EHR ❑DCD CFinan e C.Ptee TS III ❑Police ❑PIl CCourt SPONSOR'S In March of 2019 the United States Rugby team will be playing two international matches SUMN RY at Starfire Sports in Tukwila. The first match on March 2 is against Uruguay and on March 8 the United States will play Canada, Given Washington State's proximity to Canada, it is expected that a large number of Canadian fans will travel for the game. Staff is requesting lodging tax funds in order to support sales and marketing efforts directed at Canadian fans. The goal will be to drive business to area hotels, restaurants, and retailers. REVIEWI.D BY ❑ CO.\'. Mtg. ❑ CDN Comm E Trans &Infrastructure ❑ Arts Comm. DATE: BRIEFING 12/11/18 ❑ Finance ❑ Parks Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: KRULLER COMMI1"IEE RECOMMENDATIONS: SPONSOR/AD/IIN. COMMITTEE, Mayor's Office, Economic Development permission received to go straight to regular City Council. COST IMPACT / FUND SOURCE EXPENDITURE RE C UIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,000 $113,586 $N/A Fund Source: 101 FUND (LODGING TAX) Comments: Per State Law, Lodging Tax funds can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 01/07/19 MTG. DATE ATTACHMENTS 01/07/19 Informational Memorandum dated 12/28/18 Lodging Tax Application Minutes from the Community Development and Neighborhoods meeting of 12/11/18 69 70 � City f Tukwila ,408n Ekberg, Mayor UNFOR ATUONAW E ORANDUU Tukwila City Council FROM: Brandon Miles, Business Relations Manager C(: Mayor Ekberg DATE: December 2W,20%8 SUBJECT: Lodging Tax Request, City of Tukwila International Rugby Promotion ISSUE The City ofTukwila (the "[itv")isrequesting $30/000iniodingtaxfundstnpromntptheCitvand bring invisitors aspart ofaOinternational rugby campaign. BACKGROUND |nMarchofIOI9the UntedStates Rugby tea mvviUbepiayingtwo int8rnationalmatches atStarfire Sports inTukwila, The first match onMarch Zis against Uruguay and oOMarch 8the United States »vii| play Canada'. Given Washington State's proximity to Canada, it is expected that a large number of Canadian fans will travel forthe game. Staff is requesting lodging tax funds in orderto support sales and marketing efforts directed at Canadian fans. The goal will be to drive business to area hotels, restaurants, and retailers, The City will partner with the Seattle Seawolves, Westfield Southcenter, Seattle SouthSideRegional Tourism Authority, and others as part of this promotion. About Lodging Tax Funds The City collects aI96lodging tax oncertain qua |if«ingovern' htstaysinpaidaccommodatipns (h ote [/mote Is/Ai rbn b) in the City. State law limits the use of these funds to tourism promotion'. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for use of lodging tax funds. LTACthen forwards the applications 'tOthe City Council for its review and consideration. If LTACdoes not recommend 8napplication befunded, that application |snot forwarded tothe City Council, The City Council may approve or deny any of the applications sent to it by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded'. I Note this game was originally scheduled to be played in British Columbia but had to be moved due to issues with the stadium. The Canadian team will actually be the home game on March 8. ' RCVy67.28O(6)defines "tourism promotion" as"...activhies.operations, and expenditures designed tu increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose ofattracting and welcoming tourists; developing strategies toexpand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 3 See Informa[ Opinion issued by the Washington State Attorney General's Office on August 17, 2016. 71 INFORMATIONAL MEMO Page 2 DISCUSSION Staff is hoping that the promotion wiRgene rate between 2,000 and 3,000 room nights, plus addition a I financial impacts at restaurants, entertainment establishments, and other retailers. Besides the promotion to Canadians, the City also wants to help create a great fan experience for a[[ fans when they are here for the rugby matches. Last year the Seattle Seawolves had aOamazing first season and won the inaugural Major ' 'League Rugby Cup, These two international matches will help build off the success of the Seawo[ves and help the City position itself as the epicenter of ruby in the Pacific Northwest, asalready are for soccer. FINANCIAL IMPACT The request is for $30,000 in lodgingtax funds. There are sufficientfunds in the accountto coverthe requested amount and to fund other activities throughoutthe year. RECOMMENDATION Staff recommends approval ofthe funding request atthe January 7'2OlBRegular Meeting. The LTAC met OnDecember 2T,2OI8and recommends approval ofthe application. Note due to timing of this request and the holidays it was not possible to bring this application to Community Development and Neighborhoods (CDN)ortheCon7nlitteenftheVVhn|e.3tof did provide abrief overview ofthe proposal and timing issues at the December II'20I8[DNmeeting. [ON expressed support for this moving forward without bringing the application to CDN. ATTACHMENTS wLodging Tax Application • Minutes from December 11 Community Development and Neighborhoods Committee 72 WA201ghnfo �� t�*h��v��kx U��c�� Tax Funds 'rr------- — —�" - ---- - Lodging Event or Activity Name (if applicable): International Rugby Promotion Amount of Lodging Tax Requested: � $30,000(NOT TO Applicant Organization: - . City 8fTukwila Federal Tax K}Number: Mailing Address: G2OO�outhoenterBlvd Tukwila, VVA981QD Primary Contact Name: Brandon Miles Primary Contact Phone: /206431-3684 Primary Contact Email Address: 8randon.Mi|es@TukV«||axya.gov Check all the service categories that apply tothis application: o Tourism promotionormerket- ' p Operation ofaspecial event orfestival designed toattract tourists. o Operation of a tourism -related facility owned or operated by a non-profit organization. o Operation and/or capital costs of'atourism-related facility owned byamunicipality ora public facilities district. Check which one ofthe following 'applies toyour agency: ' cAn entity engaged intourist marketing ortourism promotion. • Non -Profit or501 (c)(6))(Note: Attach acopy of your non-profit corporate registration fronntheVVash|ngtonSecretaryofState(Jffice) • Municipality (City,Town, orCounty ofWashington State) I am an authorized agent of the organization/agency applying for funding. I understand that: � |amproposing atourism-related service for 2O18`|f awarded, my organization intends to enter into services contract with the City; provide liability insurance for the duration ofthe contract naming the City as additional insured and inan amount determined bmthe City; and file fora permit for use of City property, if applicable. 0 Mvagency will bens forma cle,,;4ar'-d by the City. Signature: t_a report documenting economic impact results ina December 26'2O1O 73 1) Describe your tourism -related activity or event. In March Starfire Sports in Tukwila will host two international rugby matches, with the United States playing Uruguay and Canada. Given Washington State's close proximity to Canada it is likely Canadian fans will travel for the match versus Canada, scheduled for March 8. The City would like to create a promotion campaign to promote the City to rugby fans, specifically Canadian fans. The primary goal would be to generate room nights on both March 7 and March 8. Secondary benefits will be to support restaurants, entertainment establishments, and retailers. 2) Tukwila's brand signature experience is built on the following themes: • Family Entertainment • Shopping • Fun with Friends Describe how your event, activity, or festival builds on one or all the themes listed above: The rugby promotion builds on all three pillars. The City of Tukwila is the home to the Seattle Seavvolves. Last year, there sold out games, attracted families from across the Puget Sound. 3) If an event, list the event name, date(s), and projected overall attendance. The two rugby matches will likely bring in about 8,000 fans. The primary focus will on Canadian fans. Canadian fans travel well for games involving Canadian teams, such as the Toronto Blue Jays. The promotion hopes to bring in between 2,000 and 3,000 Canadian overnight fans. This not include branding impressions created on people who see the ads but are unable to attend games. 4) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? The primary focus is on overnight visitors from Canada. Secondary promotion will also be directed towards people in the Puget Sound. 5) Describe why visitors will travel to Tukwila to attend your event/activity/facility. Inaugural season of the Seattle Seawolves, who play at Starfire Sports, was extremely successful with all home games sold out. Canadian fans are know for traveling to support their teams, especially in border states along the Canadian border. 6) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Primary market are Canadians in BC and Alberta. Secondary markets will be residents in the Puget Sound region. 2 74 7) Describe the prior success of your event/activity/facility in attracting tourists. The City has regularly hosted and sponsored events to attract tourists. Additionally, the City will work with various partners on the promotion. 8) If this your first time holding the event/activity/facility provide background on why you think it will be successful. Yes. Because of the success of the Seawolves we are confident the promotion will attract visitors. 9) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Promotion of area businesses will be done in a variety of ways: 1. Promotional video. 2. Digital media ads leading up to the matches. 3. Activation within the Southcenter area. 4. Earned Media 5. Direct Promotion by Teams Canada and USA. 6. Other. 10) As part of the City's branding process, the City committed to using the "Tukwila" name above other names often used to describe the City (or parts of the City), such as "Southcenter" or "Seattle." a) If you are existing entity currently operating in the City does your entity list its physical location as being in Tukwila? If not, why? (Note: This question is only with the city being used to describe your location, it does not apply to out of area marketing, which may say "Seattle"). YES b) If you are proposing a new activity, festival, or event will it be described as occurring in "Tukwila?" YES c) If you are proposing a marketing program please outline how the "Tukwila" name will be used, promoted, used in promotional materials and used in social media. The "Tukwila" name will be used throughout the campaign. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) 3 75 � Asadirect result cf yourservice, provide anestimate of: o` Overall attendance atyour proposedevent/activity/facility. 8,000 � b` Number ofpeople who will travel fewer than SDmiles for your 5,000 c. Number of people who will travel more than 5Omiles for your ],DOQ d. Of people who travel more than 5Omiles, the number ofpeople who will travel from another country orstate. 21X00- 3,000 e' Of the people who travel more than 5Omiles, the number ofpeople Vxhowill stay overnight inTukwila. 3^OOO- 3,000 t Qfthe people staying overnight, the number 'ofpeople who will stay in pAIDaccommodations (hote|/rnote|/bed-breakfas) in Tukwila. 2,O0O- ],OOO g. Number ofpaid lodging .room nights resulting 'from your proposed eVent/activity/facility (forexomple: 25paid rooms onFriday and 5O paid rooms on Saturday = 75 paid lodging room nights) I,5OO- 2500 22\What methodologies did you use tmcalculate the estimates and what methodologies miUymu use botrack outcomes, such astotal participants, estimated visitor spending, ,etc.? For hotel stays partnerhotels will 6easked totrack bookings. For actual attendance atthe games actual admission will be tracked through the City's admission tax reimbursement. 13YAre you applying for lodging tax funds from another |fso, which communities and in what amounts? 14) Are you applying funding from Seattle Southside Regional Tourism If so, in what amount? 15lWhat iathe overall budget for your What percent of the budget are you requesting from the City of Tukwila? The total budget is $4 A l0OOfor the campaign. ReducedfVndsvxoW|d1oVolvereducescopeofsgrvices �`�� ~� � 4 76 Completed applications should be submitted to: Lodging Tax Advisory Committee do Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. 5 77 78 Community Development & Neighborhoods Minutes December 11, 2018 C. Interlocal Agreement: South King County Housing & Homelessness Partnership Staff is seeking Council approval of an interlocal agreement to form a South King County Housing and Homelessness Partnership to cooperatively address affordable housing and homelessness. Tukwila's share is estimated to be $10,500 per year, but the final amount will depend on the number of participating agencies. The other jurisdictions proposing participation are Auburn, Burien, Covington, Kent, Normandy Park, Renton, King County, and King County Housing Authority. Des Moines, Federal Way, and Maple Valley are still considering participation. Staff will continue to work collaboratively to create a final version of the interlocal agreement, which should be ready for Committee of the Whole review. Staff supports a 2-year commitment to be in alignment with the budget cycle. Councilmembers discussed the proposal and expressed general support for the partnership. The Committee requested that the City's comments on the draft include City Council representation on governance. FORWARD TO JANUARY 14, 2019 COMMITTEE OF THE WHOLE. D. Sound Transit Policy Options Staff briefed the Committee on several issues related to Sound Transit facilities and related service in the City, including the Development Agreement for the Link Light Rail, parking, 1-405 Bus Rapid Transit (BRT), and transit -oriented development near the Tukwila International Boulevard station. If Sound Transit decides to locate the BRT station at the TIB station, Tukwila could enforce the Settlement Agreement for more parking or redesign the site to facilitate more transit -oriented development. Increasing parking may not provide a direct benefit to Tukwila residents since it is a regional parking facility. The City could also advocate for advancing the opening of the Boeing Access Road infill station, ask for more parking at the Sounder station, partner on the Strander Boulevard extension project, or other alternatives. Staff is seeking Council direction on what solutions should be prioritized when working with Sound Transit. Staff will continue to engage the Council on this in 2019 and Chair Kruller suggested working with the incoming Council President on the best approach. DISCUSSION ONLY. III. MISCELLANEOUS Chair Kruller referenced a proposed Renton to Seattle water taxi and mentioned that the developer is also interested in a Southcenter area circulator. She passed on the City's economic development staff and Seattle Southside Chamber of Commerce contacts. Staff mentioned that Starfire Sports is hosting Rugby Canada in March as part of the 2019 Americas Rugby Championship and the City could create a marketing plan targeted at the visiting Canadian fans. The City will be submitting an application for lodging tax funds and is seeking support to go directly to the full Council in January due to timing issues. The Committee agreed. Staff noted that the Economic Development Plan will be coming through Committee in 2019, starting with a draft outreach plan. The ED intern is currently doing background work to prepare. 79 80 A an Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: January 2, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Young Southeast Asian Leaders Initiative (YSEALI) Summit: Mayor Ekberg attended the Young Southeast Asian Leaders Initiative (YSEALI) Summit in Singapore December 3 - 5. The Summit gathers 150 participants around the theme The United States and ASEAN: Partners in Growth and Innovation and showcases innovative approaches to economic cooperation and growth between U.S. companies, organizations and institutions present in the Association of Southeast Asian Nations. • King County City Managers/Administrators Monthly Meeting: On December 5 City Administrator David Cline hosted the monthly King County City Managers/Administrators meeting at the Tukwila Community Center. At the meeting they had a roundtable discussion about Local Election Ballot Successes and Lessons learned. • Soundside Alliance Annual Economic Outlook Breakfast: Councilmembers Hougardy and McLeod and Economic Development staff attended the Soundside Alliance Annual Economic Outlook Breakfast on December 6. Councilmember Hougardy serves as Chair of the Soundside Alliance and she emceed the event. Speakers included James Henderson from Greater Seattle Partners and Matthew Behrens from CBRE Hotels. • District 11 Legislative Luncheon: On December 12 Mayor Ekberg, Council President Quinn, City Administrator David Cline and Deputy City Administrator Rachel Bianchi hosted the 2018 Legislative Luncheon with our District 11 legislative representatives: Senator Hasegawa, Representative Bergquist and Representative Hudgins and local business representatives. • Advancing Racial Equity Conference: Mayor Ekberg, Councilmembers Idan and Quinn, City Administrator David Cline, Deputy City Administrator Rachel Bianchi and Council Analyst Laurel Humphrey attended the Advancing Racial Equity Conference on December 14. Mia Navarro, formerly the City's Community Engagement Manager, was instrumental in helping plan this conference over the past several months and attended in her new role with City of Tacoma. Tukwila City Hall 6200 Southc nter Boulevard • Tukwila, WA 981 • 206-433-1800 • ebsite: TukwilaWA.gov 81 City Administrator's Report January 2,2019 Page 2 South King County Joint Planners and Developers Workgroup: Community Development staff attended a meeting of the SKC Joint Planners and Developers Workgroup to hear an update about the proposed housing focused interlocal agreement. 2020 Urban Growth Capacity Study: Community Development staff participated in the Technical Committee meeting for the 2020 Urban Growth Capacity Study on December 18. King County GIS will be conducting analyses on development that has happened around the County since the last report was completed. Staff will be working with King County over the next two years to provide data and input on the study methodology. SCATBrd Meeting: Community Development staff attended the monthly SCATBrd meeting on December 18. The group reviewed the proposed legislative agenda for 2019, which is expected to be finalized at the beginning of 2019. Representative Adam Smith attended the meeting to provide input on the proposed legislative agenda and to answer questions. SCA Caucus Workshop: Staff attended an SCA Caucus Workshop for members of the Regional Transit Committee on December 19. The group reviewed two recent motions passed by the King County Council as part of the budget process: (1) a motion expressing support for regional planning, coordination and funding efforts to address implementation of the Metro Connects plan and ongoing maintenance needs of King County's transportation infrastructure and transportation improvements; and (2) a motion outlining a process to develop a regional mobility framework for evaluating mobility innovations. The group also discussed possible 2019 workplan items, II. Community Events • Spirit of Giving: Nearly $20,000 in donations and gifts were collected to help support over 300 children and families in Tukwila for this year's Spirit of Giving program. The following have contributed hundreds of dollars in monetary and gift donations: Strong -Bridge Envision, Zee Medical, Teamsters Local 763, King County Metro: Tukwila Base, Vault insurance, BECU, Inspirus Credit Union, Macy's Logistics, Twin Peak Restaurant, Olive Garden, Tukwila Arts Commission, Tukwila Library Advisory Board, Tukwila Parks Commission, as well as individual donors. We've received several boxes of gifts from local residents who had collected items throughout the year to help the program. • 8th Annual Teen Leadership Summit: The 8th Annual Teen Leadership Summit was held in Shoreline at the Richmond Highlands Recreation Center on December 15. Approximately 60 young people from 8 different communities (Tukwila, Shoreline, Seattle, Olympia, Lacey, Auburn, Renton, and Burien) attended the event which included small group discussions on the education gap, teacher diversity, school safety, racial equity vs equality, and immigration. Nate Robinson and 9 Teens for Tukwila members participated in the event. Phone: 206-433- 00 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 82 City Administrator's Report January 2, 2019 Page 3 III. Staff Updates Public Safety • Train -the -Trainer: Community Policing and Engagement: Sergeant Zack Anderson and Officer Matt Valdez attended Train -the -Trainer for Community Policing and Engagement training. • Shop With A Cop: Officer Lisa Harrison organized the Shop With A Cop event held on Saturday, December 8. The Tukwila Children's Foundation, Target, the Tukwila Family Fun Center & Bullwinkle's Restaurant, Azteca Mexican Restaurants, Acura of Seattle and Jimmy John's for contributed to the event. Project Updates • 42"d Ave Phase III: Estimated Completion: December 2018 All private service connections for this project was completed on December 19. City staff are coordinating with various utilities to complete their overhead to underground utility conversions. • 53rd Ave S: Estimated Completion: March 2019 Contractor has completed the main line stormwater installation and continues to install the lateral connections. The electrical subcontractor continues to install services to residences. The contractor will begin installation of the curb and gutters after the holidays. It is anticipated that the base lift of paving will be installed in the first quarter of 2019. • BAR Bridge Rehabilitation: Estimated Completion: February 2019 • Contractor continues to work on the sidewalk over the railroad and is anticipating completion by the second week of January. The contractor will look at shifting the traffic lanes in late January to complete incidental expansion joint work. Construction is on schedule for completion in February. • Tukwila Pond: Parks maintenance staff have been clearing site lines on the west side of the Tukwila Pond Park. Staff is taking great care to not remove any trees, removing only invasive plants and dead foliage. The goal will be to increase visibility and safety within the park to reduce illicit activities and increase foot traffic within the park. • Surface Water Billing Handled by King County Beginning 2019: On December 14 postcards were mailed out to all Tukwila property owners advising that surface water billing for the City of Tukwila will now be included on property tax statements mailed out by King County. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Upcoming Vacancy: Position #3 Resident, Recommended appointment scheduled for January 7, 2019. • Landmark Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • ebsite: Tukwi A.gov 83 City Administrator's Report January 2, 2019 Page 4 Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. Lodging Tax Advisory Committee: No vacancies. Park Commission: Vacant Positions: Position #4 Resident & Student Representative. Planning Commission: Upcoming Vacancy: Position #5 Resident, Recommended appointment scheduled for January 7, 2019. Phone; 206-433-1800 • Emai : Mayor@TukwilaVVA.gov • Website; TukwilaVVA.gov 84 TUKW|bAPU0UC SAFETY PLAN Monthly Update December 3l,ZO1D Overall Plan Outreach w The second open house in 2018 took place on Saturday, November 17 from 10:00 a.m. to 12:00 p.m. at Valley View Sewer District. Financial Oversight Committee 0 The Committee reported to council on September 4, 2018. Siting Advisory Committee w The Siting Advisory Committee voted todefer regular meetings asthe major dedsions have been made. They will meet onanas-needed basis. Acquisition Lease Updates w Staff secured leases with nine businesses and expects to have the remaining leases completed by the end of November. Disadvantaged Business Enterprise (DBE)Outreach r See attached report. Near -term Council Decisions and Key Dates ~ January — DLR contract amendment no. 3 for forestry and environmental services w January — Contract for commissioning agent • ]anuary—Contractforspeoia|inspectionsduringconstruotion Fire Stations Siting 0 The single-family home on the new Station 54/Star Nursery site has been demolished. Architecture and Programming • Architectural program has been reviewed and approved bythe team. • Concurrent review and pricing ofthe Schematic Design byGCCM Contractor, Lvdig, and estimating consultant has been completed and was shared with Council inFebruary 2018. Council gave approval to begin Design Development for Station 51. 85 Design and Permitting • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort hnJuly and August. • Construction Documents phase for Station 51 were completed and distributed to the team December 3[lZOlO. • Schematic Design phase underway for Station 52. • Building permit for Station 5lwas submitted inOctober. Anticipate receiving approved permit approval in December in all areas except wetlands report. ~ Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. Station 52 anticipated to he phased permitting. Pre -application for Station 52 permit was submitted inNovember, ZQ2D. Bidding and Construction • Pre -construction services starting for Station 5Iand 52are underway. • Lyclig completed the selection of mechanical and electrical subcontractors through the E)ec±ricContractor/ConstrUct|on Management (ECCK8)and Mechanical Cpntractor Construction Management (K4CCK4) selection process, Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with F354/ vVecannot move forward with ECCK4. K4CCK4method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able tO.provide critical expertise during the Design Development phase. This contract i5 managed bythe GCCK4under the pre -construction phase. • Bidding is scheduled to begin for 51 in January, 2019 with construction for 51 to begin late March, 20l9. • Bidding and construction phases scheduled tobegin for 5Z|nJune, 2Ol9. Early site work is anticipated to begin in July. Justice Center Siting • The City has agreements with all affected businesses nnthe Justice Center site. • The City has agreements with all property owners and will take ownership of all remaining properties onthe Justice Center site hythe end ofthe year. The long -vacant building between Church bythe Side ofthe Road and the Tr8ve|odgehas now been demolished. The Tnave|odgeis now empty, and the project team is accelerating the demolition ofthis building. • The City received Public Use and Necessity from Superior Court on September 14; no party contested it due to the agreements made with all of the business owners. 86 Architecture and Programming ~ OLRGroup'sBuilding Program Report was submitted OeccnnberD. 3017. Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary,Z01O. Design and Permitting w DLR architects have completed the Design Development phase ofthe project, BNBuilders and Roen (the architect's estimating consultant) compared their estimates and the project |swithin the revised budget. The Design Development and budget was presented to the Council in October and remains within the adjusted budget. • The project team has initiated the permitting and land use entitlements process and submitted applications for 5EPA, Design Review, Conditional Use Permit and Parking Determination in October. The SEPA determination is expected in November and the Conditional Use Permit and Design Review approvals are expected in December. • The project teannvvi||suhnl|tanapplicationforconstruCtionperrnit(sitevvDrk/Utilities) inNovember of2O1D,with issuance .expected inJanuary of3Ol9. Bidding and Construction • BNBui|ders,the selected GC/CM, started pre -construction services following Council approval oftheir contract oOMarch l9,ZOI8. • BNBuilders will continue to work with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • Construction scheduled tobegin inApril, 3Ol9. Public Works Facility Siting • Due diligence items related tosite acquisition are complete. The assessment ofexisting structures iscomplete. • The City has agreements with all of the businesses on the Public Works site with the exception ofone, ~ The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. Architecture and Programming � Team solicited for Architectural services, Council approved acontract for programming and master planning services with 5HKS in November 2018. Master planning and programming phase began in late 2018, scheduled to be completed in May of 2019. Design and Permitting 87 Bidding and Construction 0 Phases scheduled to begin in Q4 2019. Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30M), team has updated the budgets. Schedule January2019 • Fire Station 5lbuilding permit issued • Fire Station S1subcontractor bidding • Justice Center subcontractor bidding • Justice Center Construction Permit (sitevvork/utiUties)issuance • Justice Center Construction Permit (main building) submittal • Commissioning Consultant Contract toPublic Safety Committee and Council • Construction Inspections Consultant Contract to Public Safety Committee and Council • Commissioning Contract tQPublic Safety Committee and Council • Construction Inspection Contract toPublic Safety Committee and Council FebruarV2O1g • Fire Station51 Construction Contract Approval to Public Safety Committee • Fire Station 5Zschematic design estimate toCommittee • Fire Station 5Zdesign development begins • Public Works master plan present to Public Safety Committee March2019 w Fire Station 51Construction Contract Approval toPublic Safety Council • Fire Station 53schematic design estimate toCouncil • Fire Station 51cVnstrurdon begins Aph|2Ol9 • Justice Center Construction Permit (main building) issuance • Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station 52 design development cost estimating complete with GCCIVI involvement • Public Works programming complete • Public Works Phase | design begins 88 May 2019 • Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 53construction documents begin • Public Works programming and estimates to Committee and Council Juna20I9 w Fire Station 52design development estimate toCommittee and Council • Public Works phase Idesign begins • Fire Station 52phase Ipermit submitted • Fire Station S2phase Ibidd1ng July 2019 • Fire Station 52phase l permit received • Fire Station 52phase Zpermit submitted • Fire Station 52 phase I Lyclig contract amendment to Committee and Council August30lg m Public Works Phase I design complete and presented to Public Safety Committee and [OUncU • Fire Station 52construction documents begin • Fire Station 52 phase 2 bidding September 201 ~ Fire Station 52 phase Z permit received • Fire Station 53Lvd` contract amendment toCommittee and Council • Fire Station S2phase Zconstruction begins 89 TK U��UU �& PUBLIC��F��'�' U��p� — '-- _—_—_'''---` Monthly DBE OUTREACH EFFORTS 12.31.18 Outreach Consultant updates for December 2018 0 The month of December has been quiet since all outreach events for public agencies and other minority organizations are done for the year 2Ul8. [ will besending out tothe team various Outreach opportunities for the upcoming months bvmid January 20l9` 0 | have reached out to Lyclig & BNB informing both to prepare and start reaching out to NAMC & Tabor starting February 2019 and be visible to both organizations by attending monthly meetings. 0 | have also followed this with anemail toKiel Lunxfnrd/Lydig & Geri Urbas/8NBtostart strategizinga plan and put presentation to both organization. | will keep the team posted of the efforts from Lydig & BNB Vfhow this isgoing tounfold. * |amalso continuing to reach out to all the Pre -Apprenticeship Program on their upcoming events, such asSeattle Vocational Tech;ANEVV/PACE,YouthQui|d,PACT, Cement Masons & |rnnw/erkersfor upcoming graduation schedules. | have scheduled next week toreach out w/City of Seattle John Besche, who has been communicating w/Paige McGehee at SOJ, to make sure that the line ofcommunication is open regarding Pre -Apprenticeship Program updates. * Continuing to have the relationship w/Bui|dinQTrades nn their events. 90 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as o(December 31, 2018 (reconciled wfacclg /hut Dec 07, 2018 GL, COUNCIL REPORTING Si',II:I L-t R f"- Original linegr CENTER Budget Iruu!eat Current Booker Committed "edger Life to Date Can nfn'A Qnninrd Remaining lhalge Gm at CompletionJI'STICE A/E Services (both Design & CA) $ 3,278,125 $ 221,875 $ 3,560,000 $ 3,141,729 $ 1,372,809 $ 1,768,929 5 358,271 S - Permits/Fees $ 700,000 5 - $ 700,000 $ 20,445 5 20,445 $ - 5 679,555 $ Construction (Pre -Con, Const & Tax) Construction Related Costs Bond) 5 38,738,678 $ (11,315) $ 38,727,363 S 398,571 3 262,878 5 135,693 $ 38,328,792 $ - (incl PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination $ 2,112,639 5 1,815,875 5 6,507,731 S $ 170,000 5 296,721 S (1,646,239) $ 2,282,639 5 2,112,596 3 4,861,492 S 471,466 5 1,967,303 5 - $ 396,951 3 841,409 $ - 3 74,516 $ 1,125,894 $ - $ 1,811,173 $ 145,293 $ 4,861,492 5 5 $ - (soils,hazmat) Land Acquisition Contingency for Land Acquisition - 5 14,133,295 S 1,250,000 $ 750,000 $ (81,042) 5 300,000 $ 750,000 $ 14,052,253 $ 1,550,000 $ - 5 13,707,038 $ 616,962 $ - S 13,663,451 $ 616,962 $ - $ 43,587 5 - S 750,000 S 345,215 S 933,038 $ $ 5 - S 68,536,343 $ - $ 68,536,343 5 20,323,515 $ 17,174,896 S 3,148,619 S 48,212,828 8 - C(7('NCII. REP(!RT/:M1't,'SC41JIdRL' FIRE STATION 51 Original Midget dgi/ Budget Trion r � Current Budget A Committed Budget x Life Date Corn J Remain Camndned R Roman Make er ling r,� g Cm C'mr, lmon p A/E Services (both Design & CA) Land Acquisition Permits/Fees $ 1,070,000 $ - $ 234,000 5 222,781 5 - S - $ 1,292,781 $ - $ 234,000 5 1,235,072 S - 5 34,557 $ 701,262 $ - $ 34,557 5 533,810 3 - 5 - $ 57,709 $ - S 199,443 $ $ $ - Construction (Pre -Con, Const & Tax) 5 9,396,000 5 - $ 9,396,000 5 150,000 5 - $ 150,000 $ 9,246,000 $ - Construction Related Costs (incl Bond) $ 931,000 $ - $ 931,000 5 83,987 3 78,628 $ 5,359 5 847,013 $ - PM Services (incl Other Professional Svcs) 5 526,000 5 - $ 526,000 $ 343,949 5 113,739 $ 230,210 $ 182,051 $ - Contingency (incl Construction & Project) $ 1,116,000 5 (222,781) $ 893,219 $ - $ - $ - $ 893,219 $ - ,. S 13,273,000 S - S 13,273,000 S 1,847,565 5 928,186 S 919,379 S 11,425,435 3 - COUNCIL REPORTING SL LR1- 0dgi,i Budget Il geTranlers Curren, !bulge, Committed BudgeJI 'I It, Dalt ,r RrmubAConn6,ed Rmrr, ing lodger Cali ur Completion FIRE TION 52 A/E Services (both Design & CA) Land Acquisition 5 1,415,000 $ 16,000 S 234,222 $ - $ 1,649,222 $ 16,000 $ 1,548,449 3 15,800 $ 208,653 $ 15,993 5 1,339,796 $ (193) $ 100,773 $ 200 5 $ - Permits/Fees $ 353,000 S - 5 353,000 $ - $ - 3 - $ 353,600 $ Construction (Pre -Con, Const & Tax) 5 13,298,000 $ 456,500 $ 13,754,500 5 125,000 $ - $ 125,000 S 13,629,500 $ - Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) $ 1,398,000 $ 787,000 S - $ - $ 1,398,000 3 787,000 5 29,963 $ 531,557 $ 16,178 3 177,351 S 13,785 5 354,206 $ 1,368,037 5 255,443 $ $ Contingency (incl Construction & Project) $ 1,343,000 $ (40,722) 3 1,302,278 5 - $ - $ - $ 1,302,278 $ ; $ 18,610,000 S 650,000 S 19,2.50,000 S 2,250,769 S 418,174 S 1,832,595 $ 17,009,231 S - COUNCIL REPORTING 1LIL•IR L'- Original Dinka S FIRE STATION 54 !!ridge, Tramiel, Owen, Budge, Committed Budget life to lone Cusn mall, Commit reri A Remaining Fi le." Crot at Comp ion A/E Services (both Design & CA) Land Acquisition $ 150,000 $ 902,668 $ (7,000) S 25,596 3 143,000 $ 928,264 $ 132,995 $ 928,265 $ 131,495 S 928,165 $ 1,500 3 100 5 10,005 $ (I) $ $ - Permits/Fees $ 20,000 $ - 5 20,000 3 1,517 3 1,517 $ - $ 18,483 $ - Construction (Pre -Con, Const & Tax) $ 230,000 $ - $ 230,000 3 97,000 $ - $ 97,000 $ 133,000 $ - Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) $ 50,000 $ 107,500 $ 9,875 $ 630 $ 59,875 $ 108,130 $ 44,752 S 108,130 $ 22,798 $ 85,279 3 21,954 $ 22,851 $ 15,123 $ - $ $ - Contingency (incl Construction & Project) $ 41,832 S (29,101) $ 12,731 $ - $ - $ - $ 12,731 $ - .. 1,502,000 $ - $ 1,502,000 S 1,312,659 S 1,169,254 S 143,405 S 189,341 S CO/ LLIC/L REPORTING Sf%a1.t7.•IRI'- Original Malmo PUBLIC` WORKS A A lludar Tmrner, A / Curren, Dud er ennrnrirrnl Budget 6 A Lie to Date Con., I Remnin' Gunrnirrrd Remaining l:rvnn g 6 A Coo at Grin loion P A/E Services (both Design & CA) $ 767,385 $ 15,000 5 782,385 $ 318,882 5 17,385 3 301,497 $ 463,503 $ - Land Acquisition Permits/Fees $ 22,000,046 S 110,000 3 3,333,913 S (20,000) $ 25,333,959 S 90,000 $ 25,294,683 $ - $ 25,292,483 $ - $ 2,200 3 - 5 39,276 S 90,000 $ $ - Construction (Pre -Con, Const & Tax) 5 4,950,000 $ (1,842,500) $ 3,107,500 $ - $ - $ - $ 3,107,500 $ - Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) $ 529,036 $ 668,426 $ (416,350) S (348,426) $ 112,686 $ 320,000 S 64,864 S 279,832 $ 49,030 S 125,082 $ 15,833 S 154,750 5 47,822 $ 40,168 $ S Contingency (incl Construction & Project) $ 975,107 5 (721,637) $ 253,470 S - $ - $ - $ 253,470 $ - .:. TOTAL - - $ 30,000,000 S - S 30,000,000 S 25958,261 $ 25,483,980 S 474,280 S 4,041,739 S 92 TUKWILA PUBLIC SAFETY PLAN FIRE STATION .51. A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52- ;,; A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS;; A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 CD W 2016 2017 2018 2019 2020 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY 94 Upcoming Meetings & Events January 2019 7th (Monday) 8th (Tuesday) 9th (Wednesday) 10th (Thursday) 11th (Friday) 12th (Saturday) Si. City Council Executive Session, 6:00 PM (Ha:elnut Conference Room) ). New Employee Reception 6:30 PM (City Hall lobby) ). City Council Regular Mtg., 7:00 PM (Council Chambers) ). Library Advisory Board, 5:30 PNI (Community Center) ), Tukwila International Boulevard Action Cmte, 700 PM (Valley View Sewer Dist., 3460 S 148th) Y Park Commission, 5:30 PM (Communiry, Center) ) COPCAB, 6:30 PM (Duwamish Conference Room) S, Planning Commission, 630 PM SPECIAL MEETING* (Council Chambers) 14th (Monday) 15th (Tuesday) 16th (Wednesday) 17th (Thursday) 18th (Friday) 19th (Saturday) > Civil Service Commission, 5:00 PM (Human Resources Conference Room) ). City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) > Arts Commission, 5:00 PM (Community Center) ). Planning Commission, 6:30 PM (Council Chambers) Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305. D Civil Service Commission: 2nd Mon., 5.00 PM, Human Resources Conf Room. Contact Michelle Godyn at 206-431-2187. >Community Development and Neighborhoods Committee: 2nd & 4th Tues., 530 PM, Hazelnut Conf. Room Contact Laurel Humphrey at 206-433-8993, > COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6.30 PM, Duvvainish Conference Room. Contact Chris Portman at 206-431-2197 > Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf, Room. Contact Cheryl Thompson at 206-433-1850. >Finance Committee: 1st & 3rd Tues., 5.30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-43.3-8993. > Library Advisory Board: 1st Tues., 5:30 PM, Community Center Contact Stephanie Gardner at 206-767-2342, > Park Commission: 2nd Wed., 5.30 PM, Community Center, Contact Robert Eaton at 206-767-2332. >Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993 >Transportation and Infrastructure Committee: 2nd & 4th Mon , 5.30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. >Tukwila Historical Society: 3rd Thurs., 700 PM, Tukwila Heritage & Cultural Center, 14475 591i Avenue S. Contact Louise Jones -Brown at 206-244-4478. >Tukwila Inel. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. 95 Tentative Agenda Schedule anuary 7 MEETING 1 REGULAR See agenda packet cover sheet for this week's agenda: January 7, 2019 Regular Meeting. 14 Special Presentations: Update on 2019 legislative session. Special Issues: -An Interlocal agreement for the South King County Housing and Homelessness Partnership. -City Council participation on 2019 regional boards, committees and commissions. MEETING 3 - REGULAR 22(Tuesday) Special Presentations: Seattle Southside Chamber of Commerce. Unfinished Business: Authorize the Mayor to sign an Interlocal agreement with regional cities and King County for the South King County Housing and Homelessness Partnership. 28 Special Issues: Quarterly Report for Public Safety Plan Program Management Quality Assurance. 96