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HomeMy WebLinkAbout1981-01-15 Special MinutesJanuary 15, 1981 5:00 P.M. FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS Council Retreat TUKWILA CITY COUNCIL 5 0-71 Tukwila City Hall Council Chambers Special Meeting M I N U T E S Mayor Todd, presiding, led the Pledge of Allegiance and called the Special Meeting of the Tukwila City Council to order at 5:15 p.m. LIONEL C. BOHRER, MABEL J. HARRIS, GEORGE D. HILL, DORIS E. PHELPS, DANIEL J. SAUL, Council President, GARY L. VAN DUSEN. OFFICIALS IN LAWRENCE E. HARD, City Attorney; SHIRLEY KRISTOFFERSON, Acting ATTENDANCE Finance Director, TED UOMOTO, Public Works Director; DON WILLIAMS, Recreation Supervisor; MAXINE ANDERSON, City Clerk. The Special Meeting is called in accordance with RCW 35A.12.110 to consider the following: 1. Rehabilitation of the Foster Golf Course Bridge. 2. Council Retreat. The Meeting is called by Daniel Saul, Council President, Gary Van Dusen, and Mabel Harris. Councilman Van Dusen explained that the meeting was called to clarify the Council's directions on the repair of the Golf Course Bridge so that staff and Council are in agreement. Mayor Todd asked Attorney Hard if it is legal to declare an emergency and proceed without going through the complete bid process. Attorney Hard said he feels Council can declare an emergency. (1) This is a valuable asset of the City and unless something is done, the bridge will collapse completely and become more expensive to repair, or (2) As long as the bridge stands as it is, it is an attraction for children and there is the chance of it becoming a substantial liability. It is possible for the City to declare an emergency and avoid going through the bidding process. The courts don't like this and take a very narrow view on what constitutes an emergency. Attorney Hard said he had the impression, after Monday night, that the City could declare an emergency, but would still go through the bid process. The City could pass the resolution declaring an emergency and proceed with the repair job to restore the bridge to its former safe limits. This should satisfy the other jurisdictions that are involved. Mayor Todd said if we have to go through the bid process, it will take six months and our liabilities become greater. We need to go the short route, declare the emergency and notify the other agencies, by letter, that we are going to repair the bridge. Attorney Hard requested time to review the proposed resolution with Mr. Uomoto. Council agreed and proceeded to discuss Item #2, Council Retreat. Councilman Van Dusen explained that Council President Saul asked him to make plans for an all day retreat. He suggested January 31 in the Crestview Board Room. The time would be 8:00 a.m. to 5:00 p.m. He has invited John McFarland to be the facilitator. He said there are many things that could be discussed, including Council Procedures and Communications. This meeting would include the Mayor, Council, Department Heads, Council Intern and all of the Boards. and Commissions should be notified. MOVED BY HARRIS, SECONDED BY PHELPS, THAT COUNCILMAN VAN DUSEN PROCEED WITH THE ARRANGEMENTS FOR A RETREAT ON JANUARY 31. MOTION CARRIED. TUKWILA CITY COUNCIL, SPECIAL MEETING January 15, 1981 Page 2 Back to Dis- cussion on Bridge Repair 3 ors Don Williams, Recreation Director, notified Council that there are two areas of the river bank that need repair. There is no sense to repair the bridge without doing some rip rap on the bank under the bridge to stop the eroding. King County Hydraulics have been out to look at the problem and believe they can get approval from the Department of Fisheries to do the emergency rip rapping along the bridge area and by the #6 green. They have stated that the City would have to pay 50% of the true cost. While Council is dis- cussing funding for the bridge repair, they need to include the cost for the rip rap. It would cost about $5,000 to do both areas. Resolution #774 MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION BE READ. MOTION CARRIED. City Attorney Hard read, in its entirety, a resolution of the City of Tukwila, Wash., authorizing repair of the Bridge crossing the Green River at the Foster Golf Course and declaring an emergency. MOVED BY VAN DUSEN, SECONDED BY HILL, THAT RESOLUTION NO. 744 BE ADOPTED AS READ. MOTION CARRIED WITH BOHRER VOTING NO. Councilman Bohrer asked about the dollar amount. Councilman Van Dusen suggested that Council give some direction. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE CITY PROCEED WITH THE REPAIR AND /OR REPLACEMENT OF A NEW TOWER, NEW DEADMEN, AND DECKS AND STRINGERS.* Mayor Todd noted if the cable is rusted out it will have to be replaced. Councilman Bohrer noted that the motion does not include all of the items listed by Mr. Uomoto. Councilman Van Dusen said he is not convinced, at this point, that the cable needs replacing. Mayor Todd asked about the width of the roadway and Council agreed it should remain the same as it is now. Councilman Bohrer said this report says the bridge will be dis- mantled and reconstructed. He understood from previous discussion that it would be repaired in place. There is a substantial dif- ference in cost here. At this rate, we are in the $85,000 range and it was noted before that there was about $75,000 available. Shirley Kristofferson, Acting Finance Director, said there could be enough available depending on the timing for the payments on the irrigation system and the revenue received from the Golf Course. Councilman Bohrer asked how the City is going to recoup the revenue that will be lost if the Golf Course loses money because they are unable to use the 18 holes. Councilman Harris said in an emergency Council could use the Contingency Fund as a last resort. Councilman Hill said we did not guarantee an 18 hole golf course. This was something beyond our control. It was not due to negligence. Mayor Todd said this subject needs serious consideration. Councilman Saul asked how Staff is going to proceed from here. Mr. Uomoto said he will contact several consultants as to design concept. He will select the consultant to do the job at the least cost. At the same time, he will contact different contractors that have the capability of doing this work in the shortest time. Once the design is completed, he will negotiate a contract and proceed with the repair. Councilman Saul asked what the scope of the job will be. Mr. Uomoto said, if the existing cable is suitable and someone will give a five year warranty, then they will be used. The basic configuration will be identical to what is there now. A new anchor will be constructed on both sides, replace the timbers and stringers and construct better handrails. Mayor Todd said letters need to be sent to other agencies telling them we are in the process of repairing the bridge. TUKWILA CITY COUNCIL, SPECIAL MEETING January 15, 1981 Page 3 Discussion on Bridge Repair (cont.) ADJOURNMENT: 6:15 P.M. Councilman Bohrer said he feels it is very important to make it clear we are only making repairs to an existing bridge. Council agreed that this project should be completed before the end of March. MOVED BY BOHRER, SECONDED BY SAUL, THAT THE MOTION BE AMENDED TO LIMIT THE EXPENDITURES TO $20,000 UNTIL SUCH TIME AS COUNCIL HAS A REPORT ON THE PRELIMINARY DESIGN CONCEPT OF THE BRIDGE. MOTION CARRIED. *MOTION CARRIED ON THE ORIGINAL MOTION AS AMENDED. MOVED BY SAUL, SECONDED BY HILL, THAT THE SPECIAL MEETING OF THE TUKWILA CITY COUNCIL ADJOURN. MOTION CARRIED. Citai Clerk