HomeMy WebLinkAboutPS 2019-01-22 Item 2B - Public Safety Plan - Commissioning Services for Fire Station 51 and Justice Center with Keithly Barber AssociatesAllan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator
INFOR ATIONAL E ORANDU
TO: Public Safety Committee
CC: Mayor Allan Ekberg
FROM: Rachel Bianchi, Deputy City Administrator
BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen
DATE: January 11, 2019
SUBJECT: Keithly Barber Associates Inc. Contract for Commissioning Services
ISSUE
The Council is being asked to allow the Mayor to execute contract to provide commissioning services for the
Fire Station 51 and Justice Center projects. These services and fee are expected and a part of the Council -
approved budgets for these projects.
BACKGROUND
The City requires the services of a commissioning firm for Fire Station 51 and Justice Center projects.
These services help ensure the project mechanical and 'electrical systems and components are
installed and performing correctly in accordance with the design and manufacturers standards. After
thorough staff review of the candidate firms that responded to the City's Request for Qualifications, the
City Council is being asked to approve a contract with Keithly Barber Associates Inc.
The City issued and advertised a Request for Proposals (RFP) inviting interested firms to submit a
proposal to provide the necessary consulting services for the projects. Eight firms submitted
proposals. The proposals were reviewed and evaluated by three reviewers against the scoring
criteria in the RFP. Based on their qualifications and proposed fee estimate, Tukwila based
Keithly Barber Associates Inc. is the top ranked firm and is recommended for selection. The City
has confirmed that Keithly Barber Associates, Inc. is well qualified to conduct the work required.
We request authorization to contract for the commissioning services for the Tukwila Public safety
Plan - Fire Station 51 and Justice Center projects.
In addition, Fire Station 52 project will likely require commissioning services. At this point, an
estimated fee for FS 52 has been identified by the consultant for the City to add this scope of work
to the contract, when that project is ready to start construction. Because the proposed fee is an
estimate and will vary based on actual services required during construction, a 10°A contingency
has been added. The City will issue the initial notice to proceed solely for the amount needed for
Fire Station 51 and the Justice Center.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1 00 • Website: TukwilaWA.gov
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FISCAL IMPACT
The contract amount, allowance for Fire Station 52 and contingency are all within the projects
budgets. The following table shows the contract amount, allowance for FS 52 and the contingency
amount.
Justice Center (estimated fee)
66,787
Fire Station 51 (estimated fee)
29,504
Contract Amount
96,291
Fire Station 52 (allowance)
33,772
Contingency (10% of above)
13,006
Total
$143,069
RECOMMENDATION
The Committee is being asked to approve the commissioning contract and consider this item at the
Committee of the Whole meeting on January 28, 2019 and subsequent Regular Council meeting on
February 4, 2019.
ATTACHMENTS
Keithly Barber Associates proposal for services with Scope of Work and Fee
Phone: 206-433-1800 * Email: Mayor@TukwilaWA.gov ® Website: TukwilaWA.gov
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
COMMISSIONING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City and Keithly Barber Associates, Inc., hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform construction
commissioning services in connection with the projects titled Tukwila Safety Plan — Fire
Station 51 and Justice Center.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending at the end December 2020.
unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than December 31, 2020, unless an extension of such time is
granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"A" within the proposal attached hereto, provided that the total amount of payment to the
Consultant shall be on a time and materials basis, not to exceed $29,504 for the Fire
Station 51 project and $66,787, including all Optional Services. The contract amount
will not be changed without express written modification of the Agreement signed by the
City. The total contract amount will be $96,291, excluding Washington State Sales Tax.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, draVvngs, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are mode is
executed or not. The Consultant shall bapermitted to retain oop|es, including reproducible
copiem, of drawings and specifications for infornnetion, reference and use in connection with
the Consultant's endeavors. The Consultant shall not beresponsible for any use ofthe said
documents, dravvinga, specifications or other materials by the City on any project other than
the project spoo|fiedinthisAgraennent.
0. Compliance with Laws. The Consultant aho||. in performing the services contemplated by
this /\greennent, faithfully observe and comply with all fede[o|, nt8to. and local |aVye,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant ohoU defend, indemnify and hold the City, its officera,
officials, employees and volunteers harmless from any and all c/oinns, injuries, damages,
|naaeo or suits including attorney fees, arising out cfor resulting from the acts, errors or
onl|aoinna of the Consultant in performance of this /\onaement, except for injuries and
damages caused bythe sole negligence Vfthe City.
Should a court of competent jurisdiction determine that this Agreement in subject to RCVV
4.24.115.then. in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or naau|hng from the concurrent negligence of the
Consultant and the City. its officero, offida|s, en1p|oyeas, and volunteers, the Consultant's
liability hereunder shall be only to the extent nfthe Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCVV, solely for the
purposes of this indennnifioation. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant oho|| procure and maintain for the duration of the Agnaement,
insurance against claims for injuries topersons ordamage toproperty which may arise from
or in connection with the performance ofthe work hereunder by the Conau|tant, its ogenta,
nepresentatives, or employees. Consultant's maintenance ofinsurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in eqU|h/'
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a Dlinirnu[n combined single |inn|t for bodily
injury and property damage of $1,000.000 per accident. Automobile Liability
insurance shall cover all owned, non-ovvned, hired and |aosad vehicles.
Coverage shall be written on Insurance Services Office (I8[}) form CA 00 01 or a
substitute form providing equivalent liability coverage. If neooesary, the policy
shall beendorsed toprovide contractual liability coverage.
2. Connrnenja1 General Liability insurance with Unnitm no |ana than $1.000.000eoch
occurrence, $2.000.000 general aggregate. Commercial General Uab|/|h/
insurance shall be written on |SC) occurrence form C8 DO 01 and shall cover
liability arising from pnanninaa, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Connnne[c|a| General Liability insurance policy with respect to the
work performed for the City'
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State ofWashington.
CA revised : 1-2013
18
4. Professional Uabi|UV with limits no kasn than $1,000000 per claim and
$1,000,000 policy aggregate limit. Professional Uobihh/ insurance shall be
appropriate hnthe Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to Contain or be endorsed to contain that they
shall be primary insurance with respect tDthe City. Any |naunoncS, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not becontributed orcombined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with m curnant/\.mY.
Best rating ofnot less than /ty||.
D. Verification fCoverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement Vf' the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days pfexecution nfthis Agreement.
E' Notice mfCancellation. The Consultant shallprovidethe City with written notice ofany
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the port of the 'Consultant to maintain the
insurance as required shall .constitute .amaterial breach nfcontract, upon which the City
may, after givingfive business days notice to the Consultant to correct the bneach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
| i i therewith, with expended be
and and all in ev�vv .m/ any�unna`�g�Xpan �
repaid to the City on denland, or at the sole discretion of the Cib/, offset against funds
due the Consultant from the City.
8. Independent Contractor. The Consultant and the City agree that the Consultant is on
independent tt with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the .Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees bvvirtue ofthe services
provided under this Agreement. The Qh/ shall not be responsible for withholding or
otherwise deducting federal income tax or sVoig/ security or for contributing to the state
industrial insurance program, otherwise assuming the duties Ofanemployer with respect to
the Consultant, 0r any employee of'the Consultant.
10, Covenant AqainmtCont]nqentFees. The Consultant warrants that hehas not employed or
retained any company or person, other than o bonsf|de employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonofideemployee working solely for the .Consultant, any
fee, commission, percentage, brokerage fge. Qhts`or any other consideration contingent
upon orresulting from .the award 'nrmaking ofthis contract. For breach Drviolation ofthis
warrant, the City shall have the right toannul this contract withoutliability, orinits discretion
to deduct from the contract price or consideration, or otherwise recover, the fU/| amount of
such fee, ooOnn11ss|on, percentage, brokerage fee, gift, orcontingent 'fee.
11� Discrimination Prohibited. The Consultant, with regard tothe work performed 'bvitunder
this Agreement, will not discriminate On the grounds of naoe, religion, creed, color, national
origin, age. Veteran stotus, oox, sexual orientation, gender identity, marital stafus, political
affiliation or the presence of any disability in the sg|eoUpn and retention of employees or
procurement ofmaterials or supplies.
CA revised : 1-2013
19
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the foliowing address:
Keithly Barber Associates, Inc.
Attn: Jeremy Fugere
565 Andover park West
Suite 101
Tukwila, WA 98188
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised: 1-2013
Page 4
20
DATED this day of .20
CITY C}FTUKVV(LA CONSULTANT
Allan Ekberg, Mayor
Attest/Authenticated:
Printed Name:
Title:
Approved mstoForm:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised :1-2nn
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EXHIBIT A
Keithly Barber Associates
and Toombs & Associates
City of Tukwila
Public Safety Plan Projects
Tukwila, WA
December 7th, 2018
Commissioning Services Statement of Qualifications &
Proposal for Fire Stations 51 & 52 and Justice Center
Solutions for Better Buildings
Keithly Barber Associates, Inc.
www.keithlybarber.com
Corporate Headquarters:
565 Andover Park West, Suite
101, Tukwila, WA 98188
Tel: 206,865.8254
Fax: 206.246.1691
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City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
1. EXECUTIVE SUMMARY..................................... **** * OO .10000•••••00.0...”...I0 1,6040.1.00.0000.0.6•410.11•.**•6004.0•0001,11,00.4.••••00.. 2
2. COMPANY PROFILE.. ... .... ......... . . .. .. . ... . .. .............. . . .. . ..............3
3. PROJECT APPROACH AND ..... 00.11 .......... e . oof•000•11,6 .. . 11•••{61,9**0 .... 0.11.10.1100"•0000111.1.411111.1VMO•001,111.•0116 6
4. TEAM AND TEAM ORGANIZATION.... .......... Seette000.1.300000408•000.0.1.c.• .. • ...... 41101180 ... oteeees . . • . ......000.<10•111/•6001.1.10000•••• 7
5. AVAILABILITY AND CAPACITY ....... .. .....00”0010.“§”....10011.1116.0”.44.00.00 ... POSO...0111.041. . . 6.1 ....... .... Ott* ....... 000S ..... ••• 12
6. PRJCING 0.10•0011.061114.10.0400.101,601.1•00•6•101111”011.110.1.110•000•06.1glarna” .... .B0000 OOOOOOOOOOOOOOOOOOOO am** OO O 00•000.004.001.6e•Set OOOOO 8.001,100.0.e. 12
Keithly Barber Associates, Inc. Table of Contents
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City of Public Safety Plan Keithly Barber Associates
Attn: SO1Owner's Representative
Re: City ofTukwila Fire Station 52 S2and Justice Center Cx Services
KBA|Point of Contact: Jeremy Fugere,CCP,LEEDAP8D+[—Principal. Tel: (%06)835-Q254.Email:
|ecernvp}aith/vbar6er.corn,Address: 565Andover Park 'West, Suite 1O1,Tukwila, \mA98188,
Keithly Barber Associates (KBA) is a Tukwil, Washington basedcommissioning firm with in-house
mechanical, electrical and automated control systems expertise. Our portfolio includes projects ranging
in size from a few thousand to over a million square -feet, utilizing project delivery methods from
spcc/bd/bui|dthrough design/build and assist, and highly collaborative approaches involving team 'co -
location sites. Our services are provided inaccordance with the highest professional commissioning
standards, including the Building Commissioning Association's '(B[x\) Essential Attributes .and .Best
Practices, and ASHRAE Commissioning Guidelines. KBA helps Owners and Project Teams obtain new and
existing building systems that continuously function in accordance with the Owner's requirements. Our
team of honest, hardworking, highly experience and creative commissioning professionals accomplish
this efficiently, effectively and fairly byexpertly listening, considering and collaborating.
KBA's proposed team has specific experience with Courthouses, Correctional Facilities and Fire Stations,
including the Skagit County Community Justice Center, Stafford Creek Corrections Center, King County
Children and Family Justice Center and the Snohomish County Courthouse. In addition to these projects,
as a company, KBA has also provided commissioning services for the Kitsap County Jail and Los Angeles
[oWntVsKVen's Central Jail. In addition to these projects, KBA commissioned 70+ State and Municipal
government projects ofvaryin8types; 36ofwhich were project managed byeither Jeremy Fugere/o,
Myra Perrio|s(all onour proposed project tea �.Member$ofourpnoposedteamhavea|so
commissioned 5 fire stations for the City of Seattle, including Fire Station 10 and Emergency Operation
Center, as well as the Seattle Public Utilities Operations Command Center. As a result of our operations
command center work, and our many other mission critical projects, such as data centers and medical
facilities, we fully grasp the role commissioning plays in providing resiliency and risk management for
the mission critical systems associated with the Tukwila public safety buildings.
Being located inTukwila, KBA|s particularly eager to participate in these projects, which serve our
community with such importance. Our location, within minutes of each project, places minaunique
position to provide cost-effective, high-level service 'and the frequent on -site coordination associated
with efficient commissioning. As a result, we believe that a partnership between the City of Tukwila and
KBAwill enhance the new 'construction courthouse and fire station projects byproviding assurance that
the facilities are served with efficient systems that minimize energy waste and negative environmental
impacts and provide a safe, healthy and comfortable environment for occupants.
Thank you for the opportunity tosubmit our proposal. Please don't hesitate to get in touch ifyou have
any questions regarding the enclosed information. Wehope towork with you and your team inthe near
Kind regards,
]eremyFuQere C[P'LEEDAP8D+[
KBA Principal
Keithly Barber Associates,Inc.Executive Summary — Page IcfI4
25
City of Tukwila; Pubic Safety Plan Projects; Keithly Barber Associates
1. Identification of Firm
a) Address: 565Andover Park West, Suite 1q1,Tukwila, \KA98I88
bJTelephone: 2Q6-Q35-82S4
d jeremv@keithlybarber.comd) Date Established: 1996
2. Areas KBAbanemployee owned, commissioning specialty firm with
in-house mechanical, electrical andautomatedcontnolsystennscopabUty.\Necon*n`issionbothne«u
and existing building .systems. Our team of9Cxproviders has completed 4BOprojects since 19g6'
ranging from afew thousand toamillion square -feet inthe U.S.and abroad. Each ofour technical
staff 'have aoaverage nf25years ofexperience designing, installing, operating, troubleshooting /and
commissioning building systems of all types. Our firm is a Certified Small Business Enterprise (SBE)
and is certified under King County's Contracting Opportunities Program for Small Contractors and
Suppliers. Eight (8) of our 9 CxA's, including our 2 proposed primary commissioning providers are
bothB[x// BCCP Certified Commissioning Professionals (CCP's). The CCP was the first
commissioning certification tocomply with the W4State Energy Code.
3. Total Size and Breakdown ofFirm: %8Aemploys Stechnical staff and 3administrative staff. A
company organizational chart is included below.
Kent Barber
Marraging Principal
Senior Project Manager
Sarah Stewart
Rebeca De Jesus
Financial Administrator
Luba Tiurm
General Office Administrator
Senior Project Managers
Ryan Hay
PE, LEED AP, CCP
Jeremy Fugete
Ken Toombs
Senior Commissioning Pro essionamprojeuManagers
Myra Ferriols
Joe Warren
=~
Commissioning Professionals
Patrick Berdick
Technical Commissioning Provide,
Wes Ellis
'
Jeramy Bromley
CCP
4. Previous Project Experience: The team maare proposing for this project has commissioned 70
public safety facilities, including, 5 fire stations and 36 justice and detention facilities. Examples of
these projects are summarized below. In addition to 5 projects completed within the last 5 years, we
Keithly Barber Associates, Inc. Company Profile—page2of14
26
City ofTukwila; Public y
cSafe�P|on Keithly Associates __--
have included % projects that were completed over Syears ago, and 3that are inprogress, because
they seem particularly relevant:
Snohomish County Courthouse Addition and Renovation, (Everett, WNt.Scheduled for completion
in 2021, Jeremy Fugere is the Cx Project Manager, assisted by Myra Ferriols. This 29,000 square -foot
addition, plus renovation, includes: Jury Assembly, Sheriff and District Court administrative offices,
Criminal Hearings courtroom, secure staff and in -custody circulation in selected courtrooms,
Superior Court Trial Courtroom, and updating accessibility in selected courtrooms. Construction
involves working within an occupied and functioning courthouse and complex phasing. Services and
deliverables were a*specified for the Tukwila Public Safety Plan projects. Systems tnbe
commissioned include HVAC systems and controls (including integration with the fire alarm system);
fire protection systems; plumbing systems (including drainage systems, domestic 'water heating
system and natural gas system); emergency power generator; lighting controls; access controls and
alarm monitoring system; video surveillance system and irrigation system controls.
Fire and Rescue Station 72ior Central Pierce Fire,and Rescue (Puyallup, WA).Due for completion
in June Z0Ig Myra bthe [xProject Manager/Primary [xAfor this design -build project consisting of
anapproximately 16,SVUsquare-foot,single-story fire and rescue station which includes 12 sleeping
rooms, kitchen, dayroon, apparatus bays, multipurpose meeting .room, $hower/resroonnsand
support spaces. Services and deliverables were os specified for the Tukwila Public Safety Plan
projects, with the exception of the post occupancy review. Systems to be commissioned include
HVAC and refrigeration systems and local controls (including integration with the alarm system);
plumbing (including gas solenoid valves and hot water heating, pumping and mixing controb\|
lighting controls (including interior and exterior lighting controls) and power service and
distribution.
King Children & Family Justice Center for King WA). Currently
inprogress, Jeremy FuDereisthe CxProject Manager for this new construction
courthouse, juvenile detention center and parking structure. The Cx4team includes Myra Ferrkob~
Wes Ellis and Patrick BerdickaaField [^/rs.The project |spursuing LEGDGold NC-v4]EAp1
Fundamental Commissioning and NCv4.2EAc1Enhanced Commissioning. Services and deliverables
were as specified for the Tukwila Public Safety Plan projects. Systems under commission include
HVAC and controls (including integration with the fire alarm system); lighting controls; domestic hot
water heating and pumping and mixing controls; fire alarm system; electrical distribution system;
emergency generator systems; transfer switches; video surveillance system; electronic safety and
security; detention security electronic systems; integrated audio -video systems; integrated
projection screens; intercommunications and programming systems; assisdvelistening system and
irrigation system.
Skagit County Community Justice Center for Skagit County (Mount Vernon, WuA).Completed in
2018, Myra Ferrip|swas the CxProject Manager/Primary CxA for the new construction of 243,00
square -foot community justice center with 4OObed capacity. She was assisted 6yJeremy Fugere,
Patrick Berclick, and Wes Ellis. The project included spaces for rehabilitation programs and training,
health and psychological services and food preparation and laundry facilities. Services and
deliverables were asspecified for the Tukwila Public Safety Plan projects. Systems commissioned
included HVAC systems and controls (including integration with the fire alarm system); service,
domestic and process hot water heating, pumping andnmixinRcnntro/s;Ntchenrefhgerotion;
lighting controls, including interior and exterior and envelope air barrier testing.
Keithly Barber Associates,/nc Company Profile — Page 3o[14
27
City pfTukwila; Public Safety Plan Projects; Keithly Barber Associates
Point Defiance Zoo SAW Education Center, Tacoma Public Schools. Construction in
2018. Myra Ferr/olsisthe CxProject Manager/Primary CxA for this project �(completed except for the
post occupancy . Myra was assisted during the design phase byJeremy Fuggne.The project
is a 30,000 square -foot, environmental education center located inside the Point Defiance Zoo. |t
houses Qteaching stations and science labs, ofabrication shop, discourse '.spaces, alarge
collaborative area and administrative spaces. Services and deliverables are as specified for the
Tukwila Public Safety Plan projects. Systems commissioned include VRFHVAC, ductcdand un-
clucted fan coil units coupled with central outdoor heat pumps and individual energy recovery
ventilators for each VRFfan; domestic hot water provided bygas fired 'water heaters with
recirculation pumps; interior and exterior lighting controls that `are integrated with the HV4[control
systems'
Seattle Fire Statkon#Q. Completed 2O13.Jeremy Fugere was the CxProject CxA
for this 2-sto;�7,790square-foot fire station renovation. Services and deliverables were as
specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy
review. Systems commissioned included HVAC and controls, including integration with the fire alarm
system; lighting controls, domestic hot water pumps and mixing controls, backup/emergency
power, and plumbing trap primers.
Seattle Fire Station#14. Completed J013Jeremy Fugenewas thecxManager/Primary 0A
for this full renovation and seismic upgrade to an existing 17,584 square -foot fire station, originally
constructed in 1926. Achieved LEED Silver certification. Services and deliverables were as specified
for 'the Tukwila Public Safety Plan projects. ,Systems commissioned were (including vRR&
controls, including integration with the fire alarm system; lighting control, and domestic hot water
heating pumping and mixing controls.
Seattle Fire Station #4o.Completed 2013 Fu0erewas the CxProject [«4
for this 5,O0Osquare-foot fire station renovation and seismic Services and deliverables
were sospecified for the Tukwila Public Safety Plan projects, with the exception ofthe post
occupancy review. Systems commissioned included mvA[&controls, including integration with the
fire alarm system; interior lighting controls, and domestic hot water heating, pumping and mixing
controls.
Fire Station #10 WA). Completed in3O0yJeremy Fugenewas the [nProject
Manager/PrimaryCxAfor this 63'000squane-hrotrenovation facility housing afire station
operations area, ufire alarm dispatch center, 'and amemergency operations center. Services and
deliverables were asspecified for the Tukwila Public ^Safety Plan projects. Systems commissioned
included HVAC related equipment and control systems, lighting control system and backup and
uninterruptable power systems. Received LEED Silver certification in 2009.
Seattle Public Utilities Operation Command Center Upgrade (Seattle, WA). Completed in 2008, this
28,753 square -foot center was fully remodeled for the purpose of upgradinthe systems. Myra
Ferdobwas the Primary [x4.Services and deliverables were as specified for the Tukwila Public
Safety Plan projects. Systems commissioned were all HVAC systems, lighting controls and domestic
hot water. Project received LEED Gold certification in201O.
Keithly Barber Associates, Inc. Company Profile — Page 4of14
28
City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates
Briefly discuss your approach and techniques proposedfor this project.
Managing Projects Simultaneously and Expeditiously: Our approach to managing the 3 projects
simultaneously is described under Team Organization, in the Team and Team organization section of this
proposal. VVerefer you tothis section toavoid repetition.
Integrating [x Requirements with the Design Consultant and Project Team: At its most fundamental
level, building commissioning isperformed toconfirm and document that obuilding performs in
accordance with its functional requirements. However, delivering building that functions per the
Owner's requirements is really the goal of any reputable project team, in its entirety. Emphasizing this
common goal provides significant leverage for integrating Cx into the overall project, such that the
entire team takes ownership of the commissioning process and its' success. Cooperative commissioning
of this type requires the team to support the commissioning plan and specifications, which are logical,
project -specifically designed and enforceable. These must be understood by the team and fairly and
consistently enforced. KBA's first order of CxA business will be to quickly complete the Cx Process Plan
and present it to the team. We suggest that each design team member review and comment on the
plan. A final plan is then developed based on review comments and related negotiation. We suggest that
each design [x team member then sign the working plan to indicate acceptance and agreement to
follow the process. The construction phase portion of the plan is then fully included in the project's
specifications utilizing commissioning specific specifications, and by integrating commissioning
requirements into related spec sections. Specifications will focus on project -specific clarity and
enforceability, avoiding unnecessary boilerplate. Above all the Cx process, plan and specifications must
be evenly and rigorously enforced, and foster a culture of doing things right the first time, addressing
issues immediately osthey arise.
Developing Performance Requirements which are Measurable and Verifiable: Measurable and verifiable
performance requirements are the foundation of any valid Cx process, as measurable and verifiable test
acceptance criteria and repeatable test procedures are what validate the Cx process. A good CxA begins
focusing from the very inception of the Cw process on identifying and documenting what requirements
need to be defined, and immediately begins tracking their development through verification as Cx
acceptance criteria. Defining basic user requirements, such as room temperatures and lighting level are
fairly straightforward and typically a part of any programming agenda; though the CxA's experience in
developing commissioning related project requirements adds value tothis process. Often' however, o
greater challenge exists in defining performance metrics for such things as operator and occupant
interface with controls systems and equipment. Developing practical and achievable performance
criteria and metrics requires close collaboration between the project's managers, designers, and the
buildings future user groups and operators. To this collaborative effort, the CxA brings a focus on how
we are going to test and verify the concepts and the skillful use of facilitating documents. Concepts and
high-level goals are documented in the OPR; then developed into quantifiable requirements and specific
implementation strategies, which are developed and documented with the BOD documentation and the
LEED required 'Current Facilities Requirements' and 'Operations & Maintenance Plan'. The final steps in
fine tuning the performance requirements and strategies come while working out detailed control logic
and integration in conjunction with developing repeatable functional testing procedures.
Quality Control: KBA's general philosophy regarding Cx QA/QC focuses on 'doing things right the first
time'.Our CxQuality Management Plan will beincluded asanintegral part ofour overall [x
Process/ManaQementP|an. VVeformally and vigilantly identify, track and resolve coordination items
through every step ofthe process, always trying toanticipate issues inadvance. VVeuse work/document
development coordination forms tosubmit written requests for coordination and information from all
project team members. Design reviews utilize similar documentation. Written responses from the team
Keithly Barber Associates, Inc. Project Approach and Methods — Page 5nf14
29
Cit
of Associates -
are required per the Cx Plan and specifications. Issues affecting project quality, process, schedule and
budget are identified and explained for written owner input and direction before issues are checked off
as resolved, Pending issues of this type will be included as a part of all progress reports.
Work products and deliverables are reviewed by one of our Cx Quality Managers, not only prior to
submittal tothe client orteam, but also 'onemonthly basis at invoicing time. Invoices will not be.
submitted until the Cx Quality Manager confirms that the electronic project file contains sufficient work
t»'justify the percentage ofwork being invoiced for. Progress reports 'identifying issues 'affecting project
quality, process, schedule and budget will be submitted with each invoice.
CxA work samples are submitted for owner review and team input prior to full on development. The
samples will also be reviewed by the Cx Quality Manager prior to submittal. Similarly, for standard Cm
related work byothers, asample may berequested for CxAreview.
Risk Management: Commissioning related risk management involves evaluating systems for potential
sources of negative impact on resiliency, performance and indoor environment, and prioritizing the
application ofresources to manage impact probability and severity. Determining the appropriate level of
commissioning effort for the various systems and equipment is one example of anexercise in
commissioning risk management. Risk management isimportant forbu||ding owners because 1thelps tV
protect the returns ontheir financial investment. K8ininnbation'ofdskandnnaVimizatinnufva|ueisa
function ofsproject'scommissioning scope. The level ^ofassurance commissioning provides anowner
increases with the level ofcommissioning `'effort allowed bythe Cmscope ofwork. KB4likes toaddress
this from the very earliest scoping efforts via frank and direct communication with the owner and
project team. Project schedule management is heavily intertwined with Cx-related risk management.
Mitigation involves constantly, vigilantly and honestly assessing the effects ofany long-term impacts 'to
the construction schedule oncommissioning activities, and collaboratively and creatively working asa
team to overcome challenges and roadblocks. This is something at which our team excels. The fact that
KBA is located so close to the site will facilitate this by cost effectively allowing the CxA^tomake
frequent coordination visits tothe project site ifneeded.
9122NUM
�
m
Team Organization: Our proposed CxA team will be led by PProject Manager Jeremy
| b �U 6�K�F Seattle
�o��r���p �EEOAP-Jerem��pub�csa�etvpn�ectresun�ed�tes back v�r, S
Fire Station z0,which houses Seattle's Emergency Operations Center (El)[).Jeremy worked onthis
project with SPIand Weinstein .AU, the construction management and architectural firms onTukwila
Fire Stations 51 & 52. After completing Seattle Fire Station 10 in 2009, he commissioned 4 additional fire
stations, the last 3ofwhich were completed k,2U13.Jeremy isalso K8A/sPrimary [xA for the )King
County Children & Family Justice Center and the Snohomish County Courthouse; and heworked 'mnour
Skagit County Community Justice Center Cx4team. The Tukwila Justice Center architect, DLR,was the
architect for the Skagit County Community Justice Center, and is working onthe King County Children &
Family Justice Center. The scopes of work for all these projects have been similar to the Tukwila Public
Safety Projects [xAGcopeofVVork.Additionally, in the last 1Oyears Jeremy has commissioned I3VRF
projects involving 3different types ofVRFsystems, over half ofthese hnthe last Syears. Finally, through
his work in the last 5 years on 3 public safety buildings and 2 data centers, Jeremy is thoroughly familiar
with the role commissioning plays in providing resiliency and risk management for the mission critical
systems associated with the Tukwila public safety buildings.
For the Tukwila Public Safety building projects, we propose Jeremy for the overall Cx Program Leader.
He will also serve as the project -specific Primary CxA for the Justice Center. Because construction
completion for the Justice Center is scheduled to occur at approximately the same time as construction
Keithly Barber Associates, Inc. Team and Team Organization — Page 6of14
30
City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates
completion for Fire Station 52, we propose Senior Commissioning Professional Myra Ferriols,{CP,LBD
APtowork with Jeremy 'and serve a$the project -specific Primary 'cxAfor Fire Station 52. Myra was
KBA's Primary CxAfor Skagit County Community Justice Center, and the Stafford Creek Corrections
Center Furniture Factory. She balso working with Jeremy onour King County Children & Family Justice
Center CxA team and has commissioned 3 VRF systems, We propose to have Myra serve as the Primary
CmAfor Fire Station 51, as well as 52, in order to provide continuity between two projects, which have
the `same project teams and similar systems.
Jeremy and Myra will besupported inthe field, asrequired, byskilled and experienced commissioning
professionals, Patrick Berclick, CCP, and Wes Ellis. Patrick and Wes played major functional testing roles
on our Skagit County Community Justice Center CxA team and will be similarly involved on the King
County Children & Family Justice Center.
Please refer tothe Roles & Responsibility Table (below) for a summary of the specific duties we propose
for Jeremy, Myra, Patrick and Wes. Resumes .for all 4ofthese individuals appear below, as well.
1. Roles and Responsibilities Table:
Overall Program Principal SeoimrCx PM: Jerenmy Fugem, CKP, 0EE[xAP '
Overall Program Cx Leader. Main client contact. Manage overall resources and coordinate {x
resources. Responsible for development cf overall [xProcess Plan. Lead and coordinate the design
reviews for all projects.
' Fine
Statimn52
Justice
Center
Fire Station
52
Primary Commissioning Agemt-Ovend|day-tn~day
leader ofthe [xprocess through final completion.
Develop commissioning process plan and specs. Lead
[xAdesign submittal review. Primary responsibility for:
[*Asubmittal review, developing and witnessing HVAC
systems readiness and FPT procedures; on -site reviews;
witnessing startup; final report and systems manual;
post occupancy reviews.
Myra
Ferdo|s
|
Jeremy
Fugere
, Myra
Fer,|n|s
Commissioning Agent ' Review contractor submittals
and documentation; .provide on -site reviews; witness
startup; development nfsystems readiness and FPT
'procedures; primary responsibility for witnessing
� systems readiness .and FPTprocedures, and
troubleshooting; O&M and training review; primary
responsibility for final Cxdocumentation and turnover
review.
Patrick
Berdick
.
. Wes Ellis
.
Patrick
8erdick
Keithly Barber Associates, Inc Team and Team Organization — Page 7ofI4
31
City of Public Associates
� �
2^ Key Team Members Experience and Skill Summary:
_
Jeremy FuQe,e'
MyraFerrio|s__ _
14yeam CxA, 50+ projects ---
Acted as the Primary OAfor
comparable pro]ects(Cx
Planning and Process
Management) _
I3years' CxA 100projects
Experience with energy -efficient
design Oicontrol strategy
optimization
14years Cx+3years as
Engioeehn0O&KxK4onaQer
I�years�m
Experience in operation,
maintenance &t!oub|eshoodnQ
of*VAC*ysterns��energy
management control systems
^ `
14years [x+3years os'
Engineering oO&M Manager fk9
yeooKxechanico|contracting .ed
service
15years HVACservice,
1Zyears ne"v&/existing systems
Cx
.
Knowledge 1nair & water TAB
�
13years troubleshooting tool &
TA8[x .
1]years troubleshooting tool &^
T4BCx� �
Experience with energy
� management control system
�
� trending &. data logging
30+yea,s
12 years
Certifications
C[p, LEED AP BD+C
C[P LEED4P
3. Proposed Team Resumes:
Jeremy FUgere, CCP [FED APBD+[
Project Manager/Lead CxA
Education, Licenses and Certifications
* B{xACertified Commissioning Professional (CCP)
* LEED Accredited Professional with Building Design and Construction Specialty, U.SiGreen Building
Council, 2011
• LEEDAccredited Professional, U.S.Green Building Council, 30O7
• AAS.Multi-Occupational Trades, Renton Technical College, VVA.
• Electrician ELO7—Maintenance, Department ofLabor and Industries, 2OO4
• Electrician EL6AO7 — HVAC/Ref rige ration, Department of Labor and Industries, 2000
• Refrigeration Journeyman Mechanic Class C License, City of Seattle, 1999
w Refrigeration Stearnfitter Apprenticeship Program, United Association Local 32, with Honors, 1994-
1999
° Air -Conditioning and Refrigeration Technology 1, Universal Technical Institute, with Honors, 1993
* Federal CFCType | and || Refrigeration License, 1993
General Background
Jeremy has aquarter ofacentury installing, and maintaining, troubleshooting
and commissioning a wide range of building mechanical, electrical and plumbing systems. He began his
careergraduating with honors, first from an HVACR Technologies program, then from a 5 year
apprenticeshipprogram consisting of ten -thousand hours of academic studies and on-the-job training.
This was followed by 9 years at University Mechanical, one of the largest mechanical contractorsin
Washington State, where he quickly became a Journey -Level Foreman and went on to manage
Keithly Barber Associates, Inc. Team and Team Organization — Page 8 of 14
32
City of Tukwila; Keithly Barber Associates
design/buUdprojects He subsequently spent three -years as Engineering and Maintenance Manager for
a prominent Seattle business and property owner, incharge ofthe operation, commissioning and
optimization of the performance of commercial buildings and high -end residences located throughout
the U.S. and Europe. Jeremy began commissioning for KBA's parent company in2UOS, and was made
KBA Project Manager in 2006. He became a Co -Owner and Principal in 2009. During his 10+ years as a
commissioning specialist, Jeremy has performed and managed all aspects of existing and new systems
commissioning, for pre -design through post -occupancy. Many of his projects have been sustainable
building projects, including over 35 LEED projects with certifications to Platinum level.
Specific Areas of Experience and Ng4/scurrently serving as[xsub-contractor toOACServices
for the King County Children and Family Justice Center (KC CFJC) project 1nSeattle /and the Snohomish
.
County Courthouse in Everett. Jeremy is KBA's Cx9,oject Manager for both projects. The KC CFJC is
3Zg,000square-foot newly constructed courthouse, juvenile detention center and parking structure. As
part mfthis project, Jeremy iaalso managing aspecialized commissioning sub -consultant for security
electronics and building envelope. The Snohomish County Courthouse project consists ofa29,OOO
square -foot addition to include new public elevators and egress stairs, a new Jury Assembly and Sheriff
and District Court administrative offices. Arenovation ofthe existing courthouse will include updated
accessib|erestroon1s hazardous materials abatement, new fire sprinkler system throughout the existing
118,000 square -foot building, working within an occupied and functioning courthouse, complex phasing,
updated accessibility inselected courtrooms, anew Criminal Hearings courtroom, secure staff and in -
custody drcu|ation|nse|ectedcourtroqrns,anem/Superior'[ou#Tria/CmurtroorntornatchthenuD9ber
of existing judicial seats, and seismic bracing. In addition to his courthouse experience, Jeremy has
commissioned fire stations for the City ofSeattle. Stations #J,#8,#14and #48totaled 69374square-
foot aodinc|uded$eisnmicu.pgrades.Stadon#1Owasthe renovation ofaGI@OOsquare-foot facility
housing a fire station operations area, a fire alarm dispatch center, and an emergency operations center.
Stations #10 and #14 are LEED Silver certified. When Jeremy was in mechanical contracting, he worked
onanumber ofspecial projects for the Renton police department, .as well esthe retn»'commis$onim8'of
Lacey City Hall which housed the []ty'spolice department.
Myra Ferriols, CCP[EED AP
Field CxA Support
Education, Licenses and Certifications
* 8[xACertified Commissioning Professional [2UIQ
* California Advanced Lighting Control Acceptance Test Technician, #T[-A81407],2015
w LEBDAccredited Professional, U,S.Green Building Council, 2009
° AAS with Honors, HVAC Design Technology, North Seattle Community College, WA, 2005
° HVACCertificate ofCompletion, HVA[Rand Solar Energy Technology, Universal Technical Institute,
Phoenix, AZ, 1906
General Background
Before becoming a commissioning professional, Myra spent 15 years |nthe field ofH\AA[maintenance"
repairs and installation. She has employed her extensive hands-on knowledge of HVAC systems as
Commissioning Agent since 2004, when she began commissioning for KBA's parent company. As a
commissioning professional Myra has performed all commonly recognized design, construction and
post -occupancy phase commissioning activities, including 'developing commissioning plans and
specifications, developing and reviewing Owner's project requirements and AE's basis of design
documentation, design submittal and control logic and integration reviews, reviewing equipment and
Keithly Barber Associates, Inc Team and Team Organization — Page 9ufI4
33
City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
control submittals, maintaining issues logs, performing and reporting on site observations,wTiting,
performing and witnessing functional performance tests and system readiness and installation
verification plans, developing final commissioning reports and systems manuals and uploading LEED
templates with supporting documents. Myra has commissioned, or been involved in the commissioning
of, a wide variety of project types, including early learning centers, K-12 schools, higher education,
prisons, jails, manufacturing plants, science labs, pharmacy scale -up labs, performance halls, vivarium's,
residential high rises, medical office buildings and hospitals. K4y,a'sexcellent technical skills are
matched by an ability to communicate effectively with a wide range of project participants and to help
resolve issues cooperatively. Myra is serving on the NW Chapter of the Building Commissioning
Association Board for the 2U18year.
Similar ProjectExperience:
• Skagit County Community Justice Center (Mount Vernon, WA),1zOlk]Osquare-foot new
construction ofinmate housing and programs, health and psychological services, food and laundry
services, and was commissioned to LEED Enhanced Cx standards. Myra was the Project Manager.
• Stafford Creek Corrections Center (Aber6men°W)47,OODsquare-foot renovation offurniture
factory. Myra was the Project Manager.
• King County Children and Family Justice Center (Seattle,WNA).229,OOOsquare-foot newly
constructed courthouse, juvenile detention center and parking structure, pursuing LEED Gold,
Fundamental Commissioning and Enhanced Commissioning. Myra is the Field CxA for this project
• Snohomish County Courthouse (Everett, WA). 29,000 square -foot addition of public elevators and
egress stairs, as well as administrative offices. Renovation of the 118,000 squanehmoteKist|ng
courthouse will include updated restrooms, hazardous materials abatement and new fire sprinkler
system. Myra isthe Field [xAfor this project.
• Mukilteo City Hall (Mukilteo, WA). Approximately 18,000 square -foot new construction conditioned
with geothermal heat 'pumps. Received LEEDGold certification in2nl0^Myra was 'the Project
Manager.
Patrick Bercli[k [CPLEEDAP
Cx Professional
Education, Training, Licenses andCertification
w 8CxACertified Commissioning -- 'Professional (CIp),2OI7
w University oƒRhode Island, 8.A,
• U.S.Naval Nuclear Propulsion Training Center Graduate
m Siemens Building .Automation Specialist trained
• LEEDGreen .Associate
Summarized Professional Bio
Since joining K8A1nearly 2O14 Patrick has commissioned projects from Hartford, CTtoHonolulu, HI.
Never one to shyaway from achallenge, Patrick has been acritical part nfKBA^ most challenging
projects and isoften teamed with Ken Toombs onsome ofKBA^ most important healthcare projects.
Patrick was first introduced to the commissioning process as an electrical technician in the U.S. Nuclear
Navy and from there worked onbuilding automation in'the Puget Sound region asamember mf Siemens
Building Technologies division. After 'working closely with commissioning agents onnumerous projects,
Patrick joined KBA and soon became a certified building commissioning professional. As a
commissioning services provider, Patrick has led the commissioning effort for animpressively diverse set
Keithly Barber Associates, Inc. Team and Team Organization — Page 1Oof14
34
City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
of project types: LEEDNotinum certified facilities, medical centers, researchvivarium and complex
industrial manufacturing plant processes.
Wes Ellis
Technical Cx Provider
Education, Training, Licenses and Certification
w B.S. Mechanical Engineering, University ofWashington, WA, 2083
Summarized Professional Bio
Wes .isal3year commissioning veteran with experience onmany different project types, including
Higher Education, industrial and research facilities. Wes's greatest strength is his ability tngrasp
complex building dynamics and the interactions of various building systems. As a result, his skill at
writing and executing functional performance and integrated systems tests $ highly valued by the'KBA
team and our c|ients. He has performed commissioning reviews' written commissioning plans and
specifications, performed installation verifications of equipment, observed TAB, completed field
documentations, and written and conducted functional performance tests for many different facility
types; including higher educational, research and biopharmaceutical production, industrial, high
performance, and commercial offices. VVes'scommissioning resume includes Gold and Platinum LEED
projects, and a'Living Building Challenge' project. Prior tocommissioning, Wes designed and drafted
building HVACsystems.
Our proposed team has the availability and capacity to commission the project outlined in this RFP. We
can say this with confidence because ofthe way wedetermine our projectteanma We track employee
workloads and availability, and donot agree fotake on projects unless xvecan confirm that appropriate
key employees and resources are available tosatisfy the project schedule. \Neaccomplish this by
tracking the S-yea/monthly workload projection mfeveryernpkmee.mhenweselect an in-house
projectteam, wematch the projected workloads oƒour employees with the project schedule; in
addition $omatching employee experience and professional goals with the project requirements. |n
order to provide redundancy and continuity through possible illness and vacations, we have involved
more than one individual for every project. KBA has maintained a relatively consistent backlog with our
approximate present size for the past l2years. Upon request, we can provide you with alist 'ofclient
contacts who will attest to our high level of continuity and performance. If selected for this project, KBA
commits to maintaining adequate availability in the schedules of the proposed team members.
Furthermore, KBAi$committed and able to respond rapidly and efficiently to'Owner requests and
project needs. Our team is headquartered in our Tukwila office, within exceptionally close proximity to
the project `sites.
Our fees for each project are shown in the following schedules of values. fee is based on the
assumptions, clarifications and conditions documented h)the CxA.Fee Assumptions /6«Clarifications
Appendix attached tm`this proposal.
Keithly Barber Associates, Inc Availability/Capacity Pricing — Page DAfI4
35
City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
Fire Station 51:
Rate
$180
$140
$130
$80
Base Scopp. of Work Services and Deliverables
Princ/
SPM
Hours
PCxA
CxP
Labor
Value $
Ex.ense
1.b. Design Phase Cx Kickoff Meeting
0
6
0
$840
$3
1.a. Cx Process Plan
6
$840
$0
2. CxA Review of Draft Construction Documents
4
$560
$0
3. CxA Design Submittal Review
2
4
$800
$0
4. Provide Cx Specifications & Coordinating
Verbiage
4
$560
$0
5. Construction Phase Cx Kickoff Meeting & Cx
Issues Los
0
6
0
0
$840
$3
6. CxA Review of Major Product Submittals
6
$780
$0
7. CxA Site Observations & On -Site Meetings
0
16
0
0
$2,240
$11
8. Provide Systems Readiness Checklists (SRCs)
& Functional Performance Test (FPTJ Procedures
2
14
26
0
$5,535
$0
9. Review SystemsReadiness & Witness FPTs
4
22
29
0
$7,_655
$14
10. Additional Testin_g & Back -Checking Allowance
0
0
9
0
$1,148
11. Review Contractor Provided Training Plan and
0 & M Manuals
6
$780
$0
12. Provide Final Commissioning Report & Record
0
6
1
$920
$0
13. Provide Systems Manual
0
4
4
1
$1,160
$0
,
14. Post -Occupancy Review Site visits
0
6
0
0
$840
$3
15. Post -Occupancy Review Site reports &
coordination
4
$560
$0
Total without PM & Contingency
6
100
84
2
$26,058
$12
Contingency
0
5
4
0
$1,302.90
$i
General PM
0
5
4
0
$1,303
$0
Total Base Scope of Work Labor & Expenses
6
110
92
2
$28,664
$13
Optional Services and Deliverables
Add WSEC required controlled receptacles
6
$840
3
T0
Fire Station 52:
47 2-9,
Rate
$180
$140
$130
$80
Base Scope of Work Services and Deliverables
Princ/
SPM
Hours
PCxA
CxP
CS
Labor
Value $
Expense
$3
1.b. Design Phase Cx Kickoff Meeting
0
6
0
$840
1.a. Cx Process Plan
6
$840
$0
2. CxA Review of Draft Construction Documents
4
$560
$0
3. CxA Design Submittal Review
4
6
$1,340
$0
4. Provide Cx Specifications & Coordinating
Verbiage
4
$560
$0
5. Construction Phase Cx Kickoff Meeting & Cx
Issues Log
0
6
0
0
$840
$3
6. CxA Review of Major Product Submittals
6
$780
$0
Keithly Barber Associates, Inc.
Pricing —Page 12 of 14
36
City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
Rate
$180
$140
$130
$80
Base Scope of Work Services and Deliverables
Princ/
SPM
Hours
PCxA
CxP
CS
Labor
Value $
Expense
7. CxA Site Observations & On -Site Meetings
0
16
0
0
$2,240
$11
8. Provide Systems Readiness Checklists (SRCs)
& Functional Performance Test (FPT) Procedures
2
14
26
0
$5,535
$0
9. Review Systems' Readiness & Witness FPTs
5
25
34
0
$8,789
$15
10. Additional Testing & Back -Checking Allowance:
0
0
10
0
$1,318
11. Review Contractor Provided Training Plan and
0 & M Manuals
6
$780
$0
12. Provide Final Commissioning Report & Record
0
6
1
$920
$0
13. Provide Systems Manual
0
4
4
1
$1,160
$0
14. Post -Occupancy Review Site visits
0
6
0
0
$840
$3
15. Post -Occupancy Review Site reports &
coordination
4
$560
$0
Total without PM & Contingency
6
105
91
2
$27,902
$34
Contingency
0
5
5
0
$1,395.11
$2
General PM
0
5
5
0
$1,395
$0
Total Base Scope of Work Labor & Expenses
7
115
101
2
$30,692
$36
Optional Services and Deliverables
Add WSEC required controlled receptacles
6
$840
$3
Add backup power transfer test
16
$2,240
$3
Justice Center:
Rate
$180
$140
$115
$80
Base Scope of Work Services and Deliverables
Princ/
SPM
Hours
PCxA
TCx
CS
Labor
Value $
Expense
$3
1.b. Design Phase Cx Kickoff Meeting
6
0
0
$1,080
1.a. Cx Process Plan
6
$1,080
$0
2. CxA Review of Draft Construction Documents
4
$720
$0
3. CxA Design Submittal Review
2
4
$820
$0
4. Provide Cx Specifications & Coordinating
Verbiage
6
$1,080
$0
5. Construction Phase Cx Kickoff Meeting & Cx
Issues Log
6
0
0
0
$1,080
$3
6. CxA Review of Major Product Submittals
6
$690
$0
7. CxA Site Observations & On -Site Meetings
48
0
0
0
$ ,640
$22
8. Provide Systems Readiness Checklists (SRCs)
& Functional Performance Test (FPT) Procedures
16
0
37
0
$7,173
$0
9. Review Systems' Readiness & Witness FPTs
65
0
102
0
$23,389
L $45
10. Additional Testing & Back -Checking Allowance:
0
0
31
0
$3,508
11. Review Contractor Provided Training Plan and
0 & M Manuals
6
$690
$0
Keithly Barber Associates, Inc.
Pricing — Page 13 of 14
37
City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates
Rate
$180
$140
$115
$80
Base Scope of Work Services and Deliverables
Princ/
SPM
Hours
PCxA
TCx
CS
Labor
Value $
Expense
12. Provide Final Commissioning Report & Record
6
1
$1,160
$0
13. Provide Systems Manual
4
4
1
$1,260
$0
14. Post -Occupancy Review Site visits
6
0
0
0
$1,080
$3
15. Post -Occupancy Review Site reports &
coordination
4
$720
$0
Total without PM & Contingency
179
0
190
2
$54,170
$75
Continency
9
0
9
0
$2 708.48
,
$4
General PM
9
0
9
0
$2,708
$0
Total Base Scope of Work Labor & Expenses
197
0
209
2
$59,587
$79
Optional Services and Deliverables
Add WSEC required controlled receptacles
12
$2,160
$3
Add WSEC required energy metering
12
$2,160
$3
Add backup power transfer test
16
$2,880
$3
Rate Schedules, All Projects:
7
Labor & Travel Time
Rate
$/Hour
Principal or Senior Project Manager/ Primary Cx Authority (SPM/CxA)
$180
Project Manager /Primary Cx Authority (PCxA)
$140
Senior Commissioning Professional (SCxP)
$140
Commissioning Professional (CxP)
$130
Technical Commissioning Provider (TCx)
$115
Clerical Support
$80
Labor rates will escalate by 3.0% per year beginning one year from the contract Date
Reimbursable Expenses
Rate
Mileage
IRS Rate at time of invoicing
Parking
KBA cost
-67,4e?
66,72
763) 2,1(
Keithly Barber Associates, Inc. Pricing — Page 14 of 14
38
REQUEST FOR PROPOSAL
PROPOSAL CERTIFICATION FORM
TO: SOJ, Owner's Representative
The undersigned provider hereby certifies as follows:
That he/she has read the City of Tukwila RFP and the following Addenda and to the
best of his/her knowledge has complied with the mandatory requirements stated
herein:
Addenda Number
No. 1
Issue Date
November 27, 2018
2. That he/she has had the opportunity to ask questions regarding the Request for
Proposal, and that if such questions have been asked; they have been answered.
3. That the proposer's response is valid for 90 days.
Dated at Friday , this seventh
(Signature)
Jeremy Fugere
(Print Name)
of December 2018.
Principal
(Title)
jeremy@keithlybarber.com
(Email Address)
Keithly Barber Associates 206-835-8254
(Company Name) (Telephone Number)
565 Andover Park W. #101 206-246-1691
(Address) (Fax Number)
Tukwila
(City)
WA
(State)
98058
(Zip)
Page 2 of 8
39
40
Solutionsfor Better Buildings
Appendix:
Tukwila Public Safety Projects (Justice Center and Fire Stations 5l &52)
Keithly Barber Associates
and Toombs & Associate
A. General Assumptiorm& Clarification's
1. The CxA scope of work is to provide the minimum CxA services and deliverables for compliance
with the .RFpand the Washington State Energy Code.
2. The services and deliverables i#this proposal are consistent with the commissioning
requirements of the Washington State Energy Code; however, overall compliance with these
codes, including completing the Energy Code Commissioning Checklist, requires services and
deliverables that are often provided by others. Related assumptions for this proposal are:
a' Complete written narrative 'qfhow each system and piece nƒequipment is intended to
operate. Provided by others (such as the 4E) and provided to the CxA for inclusion in the
FimalCx Report.
b. Confirmation that TAB has been completed. KBAwill perform afield back -check of1o%6of
the TAB contractor reported measurements and settings for accuracy; however, reviewing
the full TAB report for compliance with the project documents will be provided by others
(such as theA,E1, |norder tocomply with energy code Cxrequirements, the review 'report
(or some other form ofwritten confirmation) must beprovided 'to the CxAfor inclusion in
the Final Cx'Report.
c' Confirmationthatduct/eokogebstinghoxbeencompletedperthepnojectrequire/nemts.
Provided bythe CxAasdescribed under Systems Readiness Review inthe Services and
Deliverables section ofthis proposal.
d' Confirm record documents and training provided per spec & energy code requirements.
Review 'of'training plan and O&M Manuals byCxA+per RFP. Review of`any other 'record
documents provided byothers (such asthe AE' The '[x4will need 'toreceive aletter
verifying completion from the party providing this service, in order to complete the code
required CxChecklist atthe end of'the project.
e. Envelope, air barrier testing. Provided byothers. K84will .gladly add this tothe scope nf
work upon request; including design &cunstruction review services, aswell astesting |n
order toreduce the chances for expensive mitigation required toresolve failed 'test issues.
If added, the work will be performed by an established associate sub -consultant, to be
approved bythe client.
3. Scheduling milestones 'are per the RFP. Extending the schedule might affect the Cx4/scope nf
work and associated fee.
4. The field review of the systems readiness documentation and witnessing of functional
performance testing (see Review Svstems'Readiness & Witness FPTxunder Services and
Deliverables) for each project will occur during a single continuous period occurring on
consecutive workdays. Breaking 'these activities in to'multiple phases may affect the level of
CxAeffort and the associated fee.
B. 5ystprns andEguipnnent`within the CxAScope ofWork, Assumptions @&/ Clarifications. ,The systems
within the base scope ofwork and associated CxAfee are imaccordance with the RFp. These are
listed below along with related assumptions. Additional Washington State Energy Code (VV5EQ
requirements are noted; associated CxAfees are provided separately. It is assumed that the extent
Page 1mf9
565 Andover Park West, Sgte'1D1 206 8358254}Fax 2oG24af6g1;
41
Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 62)
CxA Fee Assumptions & Clarifications, 12/Q7/2018
and complexity of the Justice Center systems are consistent with the 100% DD Drawings and
Specifications; that the extent and complexity of the Fire Station 51 systems are consistent with the
6O%CID Drawings and 100% DDSpecifications; and that the extent and complexity ofthe Fire Station
52systenns are similar to the 60% CD Drawings and 100% DD Specifications, except that they will
serve a larger (approximately 15 KSF 2-story) building with the Fire Department Headquarters and a
training room that will serve asbackup for the emergency command center:
1. Base Scope ufWork,
a. Heating, ventilating, air conditioning & refrigeration systems and controls; including
integration with the fire alarm system
b. Lighting controls.
1) Interior lighting.
o) The extent and complexity of automated daylight dimming control is the minimum
required tosatisfy ^applicable energy code requirements. Additionally, K8Awill
confirm basis ofdesign lighting levels per the VVSE[ KBA'will functionally test 1S%
ofthese zones
b) Interior lighting control in areas without automated daylight dimming control is the
minimum required tosatisfy applicable energy code requirements. Itwill consist of
time ofday scheduling and occupancy sensors. Additionally, KBAwill confirm basis
nfdesign lighting levels per the VVSEC. K84will functionally test 16Y6ofoccupancy
sensors .and 15%oftime ofday zone control.
c) The following functions are not typically energy focused and are not included inthis
proposal but may be added upon request: manual on/off control, manual dimming,
and programmable lighting [eve/ control (not associated with daylight dimming).
2) Exterior lighting control will consist of time of day scheduling and photo cells.
Additionally, KBA will confirm basis of design lighting levels per the WSEC. K8AwiU
functionally test I5%ofthese zones.
c. 5ervicc/Domestic/Processwvater. Hot water heating, pumping, and mixing controls;
including hot water delivery times and metered shutoff times otfixtures
2. VVSECrequired systems not included 1nthe BFP.
a. Controlled receptacles will be fully commissioned in accordance with the WSEC.
b. Energymnetedng. Energy metering listed above will becommissioned asapart ofthe
associated system per the VV5EC.
3. Optional backup power transfer test. For mission critical facilities, we're typically asked to
include functional testing of power transfer from normal utility to UPS and backup power, and
back again. We suggest this might be desirable for the Justice Center, with its emergency
command center, and Fire Station S2,with its backup command room. However, because
backup power was not listed in the RFP scope of systems, we've provided separate alternate
pricing.
C. Services and Deliverables Assumptions & Clarifications (all provided separately for each ofthe 3
pro|ects) Everything described in the RFP is included. Only additional clarification is included here.
1. Cx Process Plan, Initial Cx Kickoff Meeting
Page 2 of 9
42
Tukwila Pubic Safety Projects (Justice Center and Fire Stations 51 & 52)
CxA Fee Assumptions & Clarifications, 120782018
s. Cx Process Plan: Provide aCommissioning Process Plan asrequired bythe Washington State
Energy Code |naccordance with these requirements and industry standards, the
plan will describe the commissioning process, team member roles and the equipment and
systems tobecommissioned. Acommissioning coordination schedule and sample
commissioning procedures and forms 'will also beincluded. 'The plan shall be'submitted to
the ''owner and the project team for review; and presented and discussed atthe design
phase 'commissioning kickoff meeting. Review comments will beincorporated into the
working version nfthe plan,
b. Design Phase CxKickoff Meeting: Lead adesign phase commissioning kickoff meeting tn
present the commissioning plan to the project team, emphasizing the process and team
member roles.
2. CxA Review ofDraft Construction Documents: Review the initially available construction
documents for project familiarization and to obtain information needed to provide the Cx
Process Plan.
3. OA Design Submittal Review: Provide commissioning reviews asdescribed below to verify that
the review issues were addressed. The focus ofthe commissioning review shall befor: 1)
consistency between the owner's project requirements, the basis ofdesign, and the
construction documents; 2) the ability to commission the components, equipment and systems,
and the ability ' toperform future `diagnostics and re'cornmissionin8iand 3) issues pertaining to
long-term performance and maintenance ofcomponents, equipment and systems within the
commissioning scope ofwork. Written review comments will be provided. The Design
and owner's representatives respond tothe comments `inwriting. |tnecessary, .toresolve the
issues, the CxA, AEand Owner meet and discuss the written responses. Upon request, this and
any other design coordination meetings that were not described in the RFP will be providesona
time and expense basis. Per RFPAddendum No. J,the design reviews for the various buildings
will beperformed inaccordance with the following:'
a. Justice Center & Fire Station 52: One design submittal, and one back -check of the nearly
completed construction documents, asdescribed above.
b. Fire 'Station 5I:Construction documents will be10O%complete and permit issued bythe
'
time the CxA has been hired; therefore, a commissioning coordination review will be
provided to specifications in order to obtain information required to develop the
commissioning specifications, checklists and test procedures. |ffurther information nr
clarification is required to complete the commissioning checklists and test procedures, the
[xAshall submit tuthe project team acommissioning procedures coordination form
describing the information and clarification needed. The coordination form will also
document any ofthe following issues that may 6ediscovered during the review: issues
pertaining tolong-term performance and maintenance; the ability tocommission the
components, equipment and systems; and the ability to perform future diagnostics and re-
commissioning. The projectteamnaspmndstothecomnnnents|mwUtiog. Design
coordination meetings may be'added tothe Cx4/scnpe ofwork upon request.
4, Provide Cx Specifications & Coordinating Verbiage: Provide the commissioning specification
-
sections and verbiage tointegrate cornnnissianingintore|atedsectionsofthe specifications.
S. Construction Phase '[xKickoff Meeting 8^CmIssues Log:
Page 3 of 9
43
Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52)
a. Construction phase Cxkickoff meeting: Lead aconstruction phase commissioning kickoff
meeting with the Owner, Design Team and Contractors todiscuss issues related to the
specified commissioning process.
b. [xissues log: Provide a commissioning issues log, which shall be maintained and updated on
aregular basis during the entire construction phase commissioning process.
6. CmAReview of@WaiorProduct ,Submittals: Review the submittals ofmajor equipment and
systems included 1nthe commissioning scope pfwork and provide one back -check of re -
submittals to verify that the review issues were addressed. The focus ofthe commissioning
review shall befor: l)compliance with the owner's project `requirements and the basis of
design; 2) the ability to commission the components, equipment and systems, and the ability to
perform future diagnostics and re -commissioning; and 3) issues pertaining to long-term
performance and maintenance ofcomponents, equipment and systems within the
commissioning scope ofwork. . Written review comments will 6eprovided. This review is
supplemental to, and will be performed concurrently with, the AE review. |tshall bethe
responsibility ofthe AEtointegrate the [xAcomments into the AEreview.
7. CxA Site Observations &On -Site Meetings:.
a. Site observations: Perform on -site observations doring the construction process, in addition
to on -site time required for functional performance testing. These site .observations .are
supplemental to the construction review performed by the AE team, and are not intended
to fulfill the traditional AE's role of confirming that construction complies with the contract
documents. The primary purpose of'these observations will be to identify commissioning
related issues before they are repeated throughout the project; though the incidental
discoveryofany MEP systems issues will bereported, 4site observation report will 6e
provided tothe owner within three 'working days after each site visit. All issues discovered
during site observations shall belogged and tracked bVKBAuntil resolved. Resolution of
issues that pertain to AE construction review will be transferred to the Design Team for
resolution management. This proposal includes back -checking logged commissioning issues
one time, after the CxA has received written notification from the Contractor describing
how the issue has been 'resolved. Additional back -checking needed asaresult ofmlack of
action bythe Contractor isnot included inthis proposal. Upon receiving written
authorization, this service may beprovided ona time and expense busis. Note: the number
ofsite visits 'required are not 'specifically identified. The number ofsite visits included is
recommended by KBA based on the duration of these projects and may be increased or
decreased with owner preference.
1) Fire Station S1.Site Observations: 4
2) Fire Station 5JSite Observations: 4
3) Justice Center Site Observations: O
b. On -Site Meetings: Provide construction phase commissioning meetings as follows, in
addition to the kickoff meeting:
l) In conjunction with the on -site observations (Re: previous service item), conduct on -site
commissioning meetings, as'needed during the construction process.
2) During periods of installation verification and functional testing, meetings shall be held
inconjunction with commissioning site work asneeded.
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44
Tukwila Public Safety Projects (Justice 'Center and Fire Stations 61& 52)
CxA Fee Assumptions & Clarifications, 12/07/2018
3) Additional meetings may be attended onatime and expense basis upon written
authorization from the client.
8. Provide Sv,te,nsReadiness Checklists (5RCs) 8kFunctional Performance Test (FPT)Procedures:
s^ Provide SRCs: Provide Systems Readiness Checklists (SRCs) for the contractor to document
that systems are .ready for functional testing and turnover tothe owner.
b. Provide FPTProcedures: Provide functional performance test (FpT)procedures utilizing
input from the A/Eand the Contractor. Adescription oyA/Eand Contractor participation m
FPTdeve|mpnnentshall beincluded 'intheConmrn|ssimningP|an^ The [»4'shall include
language in the project specifications that requires the Contractor's participation in
developing the 'working FPT*,
9. Review Systems"Readiness&Witness
FPTs�
a. Review Systems' Readiness: Review the Contractors' installation and systems readiness
prerequisites for functional testing. The Cx4's^'systems readiness review isnot intended to
fulfill the traditional AE's role of confirming that construction complies with the contract
documents. The[xA's scope ofwork pertaining tothese activities shall consist o7the
fbUpmvNg:
1) Review the contractor's startup, testing, and TAB plans. Review completed
documentation and include krthe final commissioning report.
J) During one of'the [m4site observations, witness duct leakage pressure testing
methodology. Review completed documentation and include in the final commissioning
report inorder rocomply with related VV4Energy Code requirement.
3) Review the 'contractor's startup, testing, and TAB plans. Review completed
documentation and include them |nthe final commissioning report
4) Witness 'the TAB contractor's demonstration Vf1uV6of'TAB measurements and settings.
Verify recorded data is within specified tolerances and field measurement, is equivalent
torecorded data ± repeatability ofinstrumentation. Proposal assumes specified
tolerances are obtainable with standard HVAcTAB equipment. |fthe actual data
observed in the field is not consistent with the specified acceptance criteria and the
data documented on the contractors TAB forms, the contractor will make corrections
and may berequired tndemonstrate the data for all similar systems equipment or
components. It is assumed that the AETeam Mechanical Engineer will review the final
TAB Report to confirm that reported readings and settings are per the contract
requirements .and provide tothe [xAasummary ofthe review report for inclusion inthe
Final [xReport. Arecord ofthe TAB report review isrequired imorder tocomply with
VVAEnergy Code requirements for commissioning.
5) System Readiness Documentation:
o) The CxA creates System Readiness Checklists (SRCs), which document that the
systems and equipment have been provided inaccordance with the project
requirements and are ready for functional testing and turnover to the owner and is
ready for functional testing.
b) The 'Contractor completes and signs the forms and submits them for [xAreview.
c) The CxA reviews the Contractor completed forms and performs a field double-check
of the contractor's forms during CxA site observations or at the time of functional
Page 5 of 9
45
Tukwila Public Safety Projects (Justice Center and Fire Stations 51& 52)
CxA Fee Assumptions & Clarificatbnm,12/U7/2018
testing. The sampling rate described below under Witness FPTs,shall apply to field
double-checking Cs' Acceptable results must be demonstrated for all double-
checked fornns. If the actual state ofthe system, equipment, o,component |snot
consistent with the state documented in the readiness form, the readiness forms for
all similar systems equipment o,components may bedoub|e'checked`
b. VVitnessFpTs, Witness the Contractor's demonstration ofthe functional performancetest
(FPT)proceduros. Per specifications provided 'byK8A, the contractor shall perform the FPTs
on all systems and equipment within the commissioning scope of work; then demonstrate
the ppTsand associated acceptance criteria tAthe [x4` When identical .software
programming )sused 'tocontrol multiple similar systems, the CxA may witness 'functional
performance testing onaselection of15%(but atleast S)of the similar equipment and
systems, which shall be chosen by the CxA at the time of the test demonstration. 8AS
mapping and trend logging that demonstrates stable real-time performance .must be
reviewed for all systems (no samp/lng). Scheduling and coordinating the Contractor's
participation in functional performance testing shall be the responsibility of the Contractor.
If the functional test demonstrations do not confirm the acceptance criteria, the contractor
will be required to resolve the issues and demonstrate the FpTs'again. For systems that
were sampled, the contractor may be required to demonstrate the FPTs all similar systems
equipment mrcomponents. The CxAlabor and expenses for 'this additional witnessing will
be provided in accordance with the Assumptions section of this proposal. All issues
discovered during functional testing shall be logged and tracked by KBA until resolved.
1O.Additional Testing & Back -Checking Allowance: This allowance is1S%'ofthe "Review systems'
readiness" and "Witness FPTs" fee and shall be used to reimburse the CxA for repeating
installation verification, functional performance testing and TAB verification procedures, when
required asaresult ofalack ofpreparation orcoordination bythe Contractor.
11.Review Contractor Provided Training Plan and 0 &K4Manuals:
a^ Review the Contractor's owner training plan to confirm compliance with the project
requirements.
b. Provide the training documentation forms tobe completed byowner and 'the General
Contractor's Commissioning Coordinator; completed forms shall be included in the final
commissioning report. Provide supporting specifications verbiage.
c. Review the Contractor provided 0 & M Manuals to confirm compliance with the project
requirements.
1%..Provide Final Commissioning Report & Record: After commissioning has been completed,
provide the Final Commissioning Report in compliance with the Washington Energy Code
(VVSE[),and the B[A's`Essential Attributes nfBuilding Commissioning. One hard copy shall be
provided along with three compact disk (CD)copies.
e. The Final Report shall consist oƒthe following:
`
1) An executive summarizing the overall process asitwas performed and the
operating condition of the systems at the time of functional test completion.
2\ Acompleted VVSE[Commissioning Checklist
3) Asvnnnnaryof'how the project benefited from commissioning.
4) The Commissioning Process Plan &Specifications,
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Tukwila Public Safety Projects (Justice Center and Fire Stations 51& 52)
CxA Fee Assumptions & ClarMicatioms,12/07/2010
5) The commissioning issues log, which summarizes issues that were discovered during
commissioning and the measures taken to correct them; including uncorrected
operational deficiencies that were accepted bythe owner
8) Important operational considerations, ifrelevant
7) Adescription and estimated schedule ofdeferred testing, ifrelevant.
b. In addition to the final report, The Commissioning Record will be provided as an appendix
oncompact disk (CC). Three CD'swill beprovided. The content ofThe Commissioning
Record shall beasfollows:
1) Reports that document all commissioning field activities asthey progressed.
3) Comments and resolutions from commissioning reviews ofdesign documentation and
construction submittals.
3) Documentation of'the O&K4'sand training reviews
4) Minutes pfcommissioning meetings
S) Pre -Functional Testine/System5Readiness documentation
G) Functional test procedures and results.
c. Post Occupancy/End of WarrantyCxReport —tobe'submitted separately after the Post
Occupancy/End ofWarranty review
d. In compliance with the W5EC, one Preliminary Commissioning (Progress) Report will be
submitted prior to final mechanical, electrical and plumbing inspections, if requested by the
Authority Having Jurisdiction. This report will be a progress version of the following sections
ofthe Final Commissioning Report: Executive Summary, m/SEC'Commissioning Checklist,
Issues Log, Deferred Testing Schedule.
13. Provide Svstems Manual: Along with the Final Report, provide a Systems Manual. The
Commissioning .Systems Manual ([SM)isintended for facilities and operating staff, aswell as
future designers ofrevisions, retrofits &remodels. The document's purpose istoprovide
information to help understand and optimally operate the systems within the commissioning
scope ofwork. While the Operations & Maintenance (O&M) Manuals focus on equipment, the
CSM focuses on the operation of systems, particularly interactions between different equipment
& systems. The Systems Manual is compiled by the CxA but includes documentation provided by
the contractors:
a^ Documentation of theowner's design intent and the AE basis of design, as provided by the
owner and AE
b. Systems one -line schematics (provided to CxA by contractors from the record drawings).
c. Record sequences ofoperation, control drawings, original aetpmints,and component
calibration schedule (provided to CxA by contractors from record controls submittal).
d. Integrated building systems descriptions and special operating instructions (by CxA).
e. Recommended schedule for retesting mfcommissioned systems '(by [xA).
f. Recommended re -calibration schedule (provided to CxA by contractors from manufactures,
complied byCxA).
Page 7 of 9
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Tukwila Public Safety Projects (Justice Canter and Fire Stations 51&.52)
CxA Fee Assumptions {6Clarifications, 1307/2018
h. Date major equipment placedinto continuous date ufmost recent servicing, and
manufacturer's recommended dates for next servicing (provided to CxA by contractors from
manufacturers, complied by[xA). KBAwill provide specification language requiring the
C&M Manuals submitted by the Contractor to include recommended schedule of
maintenance requirements and frequency.
14. Post-OccupancyRmview, Near the end ofthe warranty period, the Commissioning Authority
shall provide a.post-occupancy review asfollows: Review trend logs and interview building
operators and occupants to assess whether the systems are still operating in accordance with
the baseline documented during functional performance 'testing. Assist with identifying
warranty issues. Provide oreport including aplan tobe'followed bythe owner toaddress any
issues
D. Additional Assumptions & Clarification
1. The fee |sbased onthe documented assumptions, clarifications and conditions documented in
this appendix. Deviation from these requires review oythe Commissioning Authority ([x4)
scope of work and fee proposal. These assumptions, clarifications and conditions shall become
apart of the CxAcontract.
2. Factors that affect the level of construction phase commissioning effort may be developed
during design phase. |tistherefore, recognized that the construction phase CxAfee 'will be
reviewed atthe end ofdesign phase.'
9` This proposal includes services tobeprovided after closeout ofthe construction phase. Unless
otherwise directed by the owner in writing, KBA shall invoice for post -construction work as it is
completed. |nsome 'cases, this may occur ayear ^nr'.more after substantial completion.
Payment for post -construction work isdue upon receipt ofthe invoice. |tisthe responsibility of
the client to provide alternative direction to KBA if this invoicing procedure is not consistent
with the client's policy for post -construction funding and payment.
4. If applicable, notification to suspend work shall be provided by the client to KBA in writing. The
client shall beliable for reimbursement ofwork performed prior tosuch notification.
S. The Commissioning Plan and .Specifications provided byKgAwill clearly specify thatthe
Contractor is responsible for providing written verification that the systems they provide will
pass the installation verification, functional performance testing and TAB verification acceptance
criteria, as defined within the project specifications and commissioning plan. These
specifications also include language making the Contractor responsible for Commissioning
Authority costs associated with repeating installation verification, functional performance
testing and TAB verification procedures, when required asaresult ofalack ofpreparation or
coordination bythe `Contractor. The scope ofthis proposal includes anallowance for repeating
installation verification, functional performance testing and TAB verification procedures as a
result ofalack ofpreparation orcoordination bythe Contractor; itdoes not provide for
Commissioning Authority time spent beyond this allowance, repeating installation verification,
functional performance testing and TAB verification procedures asaresult ofalack of
preparation orcoordination bv'the Contractor. Upon receiving written authorization from the
client, this `service may beprovided atanadditional cost
6. Commissioning services require access to a variety of design and submittal documents from the
owner, design team and various contractors. This includes, but isnot limited to, specifications,
drawings, addendu,n»,test forms and product submittals. This proposal igcontingent upon
timely submittal of requested documents to KBA by the client or the client's representative. For
Page 8 of 9
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Tukwila Public Safety Projects (Justice Center and Fire Stations 51m52)
CoA Fee Assumptions &, Clarifications, 12/07/2O18
design submittal reviews acomplete hardcopy set ofmechanical, electrical and plumbing (MEP)
plans & specs 'will beprovided. For construction phase, KBAwill beprovided with a complete
hardcopy set ofconformed specifications and half -sized plans, showing all addenda. if
conformed set iynot produced, "Issued for [oostvocdon"documents (or equivalent) will be
provided.
7, The client, or a representative of the client, will provide KBA with updated project schedules.
O. Invoices for services and expenses will be issued monthly for the portion of work completed
during that month.
9. This proposal shall remain valid for 3odays
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