Loading...
HomeMy WebLinkAboutPS 2019-01-22 COMPLETE AGENDA PACKETCity of Tukwila Public Safety Committee o Dennis Robertson, Chair o Kate Kruller o Zak Idan AGENDA Distribution: Mayor Ekberg D. Robertson D. Cline K. Kruller R. Bianchi Z. Idan C. O'Flaherty K. Hougardy L. Humphrey TUESDAY, JANUARY 22, 2019 — 5:30 PM HAZELNUT CONFERENCE Room (At east entrance of City Hall) Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Amendment No. 3 to contract #17-157 with a. Forward to 2/4 Consent Pg.1 DLR Group Inc., for services related to the Justice Agenda. Center project. Rachel Bianchi, Deputy City Administrator b. A contract for commissioning services for the b. Forward to 1/28 C.O.W. Pg.15 Fire Station 51 and Justice Center projects. and 2/4 Regular Meeting. Rachel Bianchi, Deputy City Administrator c. A contract for special testing services for the c. Forward to 1/28 C.O.W. Pg.51 Fire Station 51 and Justice Center projects. and 2/4 Regular Meeting. Rachel Bianchi, Deputy City Administrator d. Traffic Camera Pilot Project. d. Committee consideration/ Pg.73 Bruce Linton, Police Chief; and decision. Bill Devlin, Traffic Sergeant 3. MISCELLANEOUS Committee goals/projects for 2019. Discussion only. Dennis Robertson, Committee Chair 4. ANNOUNCEMENTS Next Scheduled Meeting: February 4, 2019 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. f it Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: January 2, 2019 SUBJECT: DLR Contract Amendment for Forestry and Environmental Services Allan Ekberg, Mayor ISSUE The City requires an amendment to the DLR contract for forestry and environmental services associated with the Justice Center project. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. BACKGROUND The City of Tukwila hired DLR Group Inc. for $2,146,084 to perform architectural design and planning services related to the Justice Center in connection with the Tukwila Public Safety Plan. On August 7, 2018, Amendment No. 1 added additional services due to changes in building construction cost estimate, in the amount of $953,830. On September 20, 2018, Amendment No. 2 added additional services and fee to prepare the SEPA checklist in the amount of $21,395, bringing the new not -to -exceed contract amount to $3,121,309. ANALYSIS Amendment No. 3 is for additional services and fee for managing Washington Forestry Consultants and Environmental Science Associates. An arborist is required for the project, and an Inadvertent Discovery Plan is also required as per state law to deal with potential hazardous materials in the soils. These are anticipated expenditures and are included in the council approved project budget. FISCAL IMPACT DLR Group, Inc. has provided a cost of $18,920 to perform the additional services. The total contract amount will now be $3,140,229. A. Original Contract Amount $2,146,084.00 B. Amendment No. 1 — Budget Design & Property Conditions $953,830.00 C. Amendment No. 2 — SEPA checklist, ADA Counseling $21,395.00 D. Amendment No. 3 — Arborist/SEPA/Contaminated soils requirements $18,920.00 New Contract Amount $3,140,229.00 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 1 RECOMMENDATION The Committee is being asked to approve the amendment to the contract and place the item on the February 4, 2019 Regular Meeting Consent Agenda. ATTACHMENTS Proposed DLR contract amendment No. 3. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-157(c) CONTRACT FOR SERVICES Amendment No. 3 Between the City of Tukwila and DLR Group, Inc. That portion of Contract No. 17-157 between the City of Tukwila and DLR Group, Inc. is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Safety Plan. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $3,140,229 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for the additional services related to Amendment No. 3 will be $18,920. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2018 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Erica Loynd, Principal CA Revised December 2016 Page 1 of 1 3 DLR Group Archilecture Engineering Planning Interiors 51 University Street, Suite 600 Seattle, WA 98101 December 20, 2018 Justine Kim Shiels Obletz Johnsen 101 Yesler Way Suite 606 Seattle, WA 98104 justinek@sojsea.com Project Name: City of Tukwila Justice Center DLR Group Project No.: 73-17158-00 Re: Design Services Proposal - Additional Services #3 Dear Justine: 4 XHIB T A. Per your request, this letter will serve as our proposal for managing the arborist consultant for the City of Tukwila Justice Center and City of Tukwila Fire Stations in Tukwila, WA, and preparation of the Inadvertent Discovery Plan for SEPA. We appreciate the opportunity to continue to develop this project and ensure it meets the requirements of the City. The proposal from Washington Forestry Consultants, Inc. is an hourly services with a not to exceed value. The scope of services is to provide the information required for Tukwila Municipal Code 18.54 Tree Regulations. The proposal from Environmental Science Associates is a flat fee service for Phases 1 and 2, and a contingency hourly not to exceed for Phase 3 of $3,000. If this contingency is used, DLR Group will add the necessary 10% administrative markup to the invoices. With the recommendations provided from ESA, KPFF will need to modify their drawings and this scope is detailed in their additional service proposal. The civil base services scope was identified for the initial proposal with the anticipation of providing a more detailed additional service for items that would be above and beyond standard permitting or site conditions once the information is detailed in the investigations. Seattle and locations worldwide 4 Justine Kim December 20, 2018 Page 2 The scope of services provided in the additional services include the following: Washington Forestry Consultants, Inc. (NTE value) $ 4,000 Environmental Science Associates (flat fee) $ 1,500 KPFF (lump -sum fee) $11,700 10% DLR Group consultant mark-up (NTE value) $ 1,720 Total additional service (NTE) $18,920 This scope is limited to the services provided to meet the tree regulations of an arborist review and the requirements for SEPA. Inclusion of this report into the project review in response to existing assumptions will be included with the design team. Should the City request additional documentation, public hearings, or detailed response outside the identified review process for the design team, an amendment for additional service may be required. The total fee for the additional design services described above is not to exceed value of eighteen thousand nine hundredand twenty dollars and zero cents ($18,920.00). Thank you for the opportunity to provide this proposal for additional services, and we look forward to our continued partnership with City of Tukwila. Sincerely, DLR Group Erica Loynd Principal in the Firm Encl: Consultant proposals cc: Ethan Bernau 5 6 WASHINGTON FORESTRY CONSULTANTS, INC. FORESTRY AND VEGETATION MANAGEMENT SPECIALISTS WFCI 360/943-1723 1919 Yelm Hwy SE, Suite C FAX 360/943-4128 Olympia, WA 98501 November 26, 2018 Erica Loynd, AIA DLR Group Architecture Engineering Planning Interiors 5I University Street, Suite 600 Seattle, WA 98101 RE: Tree Inventory, Evaluation, and Protection Plan Proposal — Tukwila Project Dear Ms. Loynd: 1 am pleased to have the opportunity to provide a proposal to assist you with an inventory, evaluation and tree protection and replacement recommendations for trees on your 3 Tukwila projects. I propose to provide my services to you on an hourly basis with a 'Cost Not to Exceed'. Since we have not seen the site, this will insure that we can provide you the necessary field review and report for the least cost. On each of the 3 sites, the following items will be completed: 1. Conduct an inventory and assessment of existing live trees that are 4 inches DBH and larger, excluding black cottonwood which is not a significant tree in Tukwila. This inventory would be done on all lands outside of the critical areas and their buffers - in this case these are the landslide hazard areas along the east and southerly portions of the project. The inventory will be a 100% assessment. 2. Evaluate the health and long-term survival potential for all significant trees within the buildable area of the project site and make recommendations for retention, protection, and necessary cultural care. The evaluation will include an assessment of: a. Species and size b. Tree condition rating c. Insect and disease problems URBAN/RURAL FORESTRY 0 TREE APPRAISAL © HAZARD TREE ANALYSIS RIGHT-OF-WAYS 0 VEGETATION MANAGEMENT 0 ENVIRONMENTAL STUDIES 0 CONTRACT FORESTERS Member of International Society of Arboriculture end Soolety of American Foresters 7 Tukwila City Buildings - Tree Evaluation and Protection Proposal — Tukwila, WA Project d. Tree structural defects e. Stem and root collar condition f, Overall tree health and potential tree hazards (tree risk assessment) 3. Make recommendations for areas of tree retention and protection. Provide summary tables of tree counts to be removed and saved within the buildable area. 4. All necessary tree inventory summaries and tree replacement calculations can then be provided. 5. Prepare a professional report for each of the 3 sites summarizing my findings, conclusions, and recommendations for protection and improvement of tree health along with a graphic detail of necessary tree protection fencing. The report will meet or exceed requirements of the Tukwila 18,54 Tree Regulations ordinance. 6. The 'Cost Not to Exceed' is $4,000. I project it will take just over 3.5 days to do the field evaluations and prepare the report. All meetings or work outside of this scope would be done at our hourly rates, or a previously agreed upon lump sum amount. 7. We can begin this project and be complete within 8 working days of your notice to proceed. All work would be completed at our attached hourly rates. You will only be billed for the actual time. Any work items outside of the above described assessment would be at our regular hourly rates, or a previously agreed upon lump sum amount. Please give me a call if you have questions. Respectfully submitted, Washington Forestry,Consultants, Inc. Galen M. Wright, ACF, ASCA ISA Board Certified Master Arborist No, PN-0129BU Certified Forester No. 44 ISA Tree Risk Assessor Qualified attachment: rate sheet cc: Justine Kim Washington Forestry Consultants, Inc. Page 2 8 Tukwila City Buildings - Tree Evaluation and Protection Proposal — Tukwila, WA Project WASHINGTON FORESTRY CONSULTANTS, Inc. Rate Schedule Client: Tukwila City Projects Professional Classification Rate Galen Wright —Board Certified Master Arborist/Certified Forester $ 130.00/hr or Staff Forester Clerical Support $ 42.00/hr Trimble Nomad Data GPS Handheld $ 60.00/day * Travel time to be billed one-way only. Mileage rate is billed @ $O.66/mile for round-trip mileage. Miscellaneous expenses (e.g. parking, overnight expenses, and meals) are billed at actual cost. Other items e.g. soil testing, tree marking paint, or plant tissue analysis at cost plus 10%, Payment is due upon receipt of invoice. Interest mill he charged on all past due accounts at rare of 1.5% per month o, 18% per annum. Purchaser is to pay reasonable attorne 's fee and costs in the event WFC/ is required to employ an attorney for collection or legal action 10 enforce the terms of payment as specified herein. Title: President Washington Forestry Consultants, Inc. Date: November 26, 2018 Washington Forestry Consultants, Inc. Page 3 9 Tukwila City Buildings - Tree Evaluation and Protection Proposal — Tukwila, WA Project Acceptance of Proposal The above specifications and conditions arc satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. (Signature) (Date) (Title) (Company) (Address) (City, State, & Zip) (Area Code/Telephone) Washington Forestry Consultants, Inc. Page 4 10 5309 Shilshole Avenue NW Suite 200 Seattle, WA 98107 206.789.9658 206,789.9684 City of Tukwila Justice Center Project Cultural Resources Services Scope of Work (September 24, 2018) Project Description: On behalf of the City of Tukwila (City), Shiels Obletz Johnsen (SOJ) is proposing to develop a justice center located at Tukwila International Boulevard and South 150't' Street, in King County. The proposed project consists of constructing an approximately 47,200-square foot building to house the City's Police Department, Municipal Court, and Emergency Operations Center. The City is in the process of acquiring nine (9) properties for the Project (Tax Parcels 4 0041000515, 0041000514. 0041000480. 0041000494, 0041000513, 0041000516, 0041000517, 0041000335, and 0041000330). The project is subject to the State Environmental Policy Act (SEPA) and a SEPA checklist has been prepared. SO.I/City has requested cultural resources services for the proposed project to meet SEPA requirements. Scope of Work: The Scope of Work to be conducted by ESA includes three (3) tasks: Task 1: Inadvertent Discovery Plan (iDP). ESA will prepare an inadvertent discovery plan (IDP) for City personnel and contractors to use during construction of the Project. This assumes the SEPA Responsible Official will not require archaeological monitoring or a preconstruction survey. Deliverables: Inadvertent Discovery Plan (draft and final; submitted as pdf) — one round of edits on draft, Budget: $1,200 flat fee Task 2: Orientation with Contractor. ESA will conduct one pre -construction orientation onsite in Tukwila with the construction project manager, contractor, and leads of any subcontractors that will be engaged in ground disturbing work. The orientation is expected to last approximately 30 minutes; scheduling and travel are included. Deliverables: Meeting attendance. Budget: $300 flat fee Task 3: Inadvertent Discovery Assistance (Contingent). Task 3 is an IDIQ (not to exceed $3,000) to assist in the event of an inadvertent discovery. Use of funds for Task 3 will require notice to proceed (NTP) from SOJ/City of Tukwila, and will he billed on a time and materials basis. Additional services in excess of $3,000 will require an amendment to the contract. Task 3 will be used as a contingency in the instance of inadvertent discoveries only, if no inadvertent discoveries are reported, then no funds will he used from this task. Schedule: Schedule will he determined once NTP has been received. Budget: $3,000 (contingent) Cost Proposal: ESA estimates that the sum of $1,500 will be required to complete Tasks 1 and 2 as described above; an additional $3,000 is proposed as a contingency in Task 3. Extra services will be initiated by ESA only 11 after agreement by both ESA and SOJ/City concerning revisions to the scope of work and additional compensation, if necessary, 12 1601 Fifth Avonnr. Sumo 1600 Swrt[ke, WA 98101 206.622,58?? kpfl.crrn AGREEMENT FOR PROFESSIONAL SERVICES DATE: December 20, 2018 JOB NUMBER: 1700643 CLIENT: DLR Group PROJECT NAME: Tukwila Justice Center RE: Additional Service #2 — SWPPP, NOI and Contaminated Soils SCOPE OF SERVICES As previously discussed, we submit this additional service proposal to prepare the pre - construction SWPPP report and assist the City of Tukwila in filing the Notice of Intent with Department of Ecology. KPFF will also include contaminated soils information in the SWPPP report and contaminated runoff discharge limits on the TESC plan. Pre -construction SWPPP Report KPFF will lead the preparation of the SWPPP report. The SWPPP report is a "living" document that must be updated throughout construction. Our effort will be limited to the pre -construction phase. We assume that BN Builders will be available to provide input on the construction schedule and BMP selection during pre -construction. At the start of construction, BN Builders will assume control of the SWPPP report and will be responsible for making updates. The SWPPP report will list BMP options for contaminated soil runoff such as BMP C250: Construction Stormwater Chemical Filtration; however the contractor (or their sub -consultant) will be responsible for designing the treatment BMP's to meet discharge requirements. We assume SoundEarth Strategies will be available to provide existing site contaminant information as needed for the SWPPP report. Notice of Intent KPFF will support the City of Tukwila in filing the Notice of Intent (NOI) application with the Department of Ecology. The NOI application is required for any site that disturbs more than one acre of soil to obtain construction stormwater permit coverage under the state Construction Stormwater General Permit. Specifically, KPFF will provide site acreage, existing site condition, and receiving water information. We assume the City of Tukwila or BN Builders will act as the permittee and will lead the NOI effort. KPFF will not be responsible for advertising public notices. Page 1 of 1 13 Contaminated Soils — TESC and Demo Plan Information Per our conversation with Ethan Bernau, a bid allowance will be allocated for contaminated soil removal during construction and a unit price will be provided with the contractor bids for soil removal above the allowance. The full extents and methods for contaminant remediation will be determined by SoundEarth Strategies in the field during construction. There will not be any further site investigation prior to construction. Since the full extent of remediation will be determined in construction, KPFF will identify the approximate areas of expected contamination on the TESC and site demolition plans based on input from SoundEarth Strategies. The TESC plan will also identify stormwater discharge requirements for potentially contaminated runoff. These requirements will be coordinated with authority having jurisdiction over the storm drain or sewer main proposed for contaminated construction stormwater discharge. We assume that the contractor will provide all required water quality treatment design for construction stormwater and will obtain the required permits for the temporary stormwater discharge. Following the remediation effort, we assume SoundEarth Strategies will submit to Ecology to request a No Further Action determination on behalf of City of Tukwila. FEE We propose to accomplish the above scope of work for a lump -sum fee of $11,700 in accordance with our current contract with DLR Group: Offered By (KPFF, Inc.) Accepted by (DLR Group) (Signature) (Signature) Michael Herseth, Civil Engineer (Print Name/Title) (Print Name/Title) Page 2 of 2 14 Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: January 11, 2019 SUBJECT: Keithly Barber Associates Inc. Contract for Commissioning Services ISSUE The Council is being asked to allow the Mayor to execute contract to provide commissioning services for the Fire Station 51 and Justice Center projects. These services and fee are expected and a part of the Council - approved budgets for these projects. BACKGROUND The City requires the services of a commissioning firm for Fire Station 51 and Justice Center projects. These services help ensure the project mechanical and 'electrical systems and components are installed and performing correctly in accordance with the design and manufacturers standards. After thorough staff review of the candidate firms that responded to the City's Request for Qualifications, the City Council is being asked to approve a contract with Keithly Barber Associates Inc. The City issued and advertised a Request for Proposals (RFP) inviting interested firms to submit a proposal to provide the necessary consulting services for the projects. Eight firms submitted proposals. The proposals were reviewed and evaluated by three reviewers against the scoring criteria in the RFP. Based on their qualifications and proposed fee estimate, Tukwila based Keithly Barber Associates Inc. is the top ranked firm and is recommended for selection. The City has confirmed that Keithly Barber Associates, Inc. is well qualified to conduct the work required. We request authorization to contract for the commissioning services for the Tukwila Public safety Plan — Fire Station 51 and Justice Center projects. In addition, Fire Station 52 project will likely require commissioning services. At this point, an estimated fee for FS 52 has been identified by the consultant for the City to add this scope of work to the contract, when that project is ready to start construction. Because the proposed fee is an estimate and will vary based on actual services required during construction, a 10% contingency has been added. The City will issue the initial notice to proceed solely for the amount needed for Fire Station 51 and the Justice Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 15 FISCAL IMPACT The contract amount, allowance for Fire Station 52 and contingency are all within the projects budgets. The following table shows the contract amount, allowance for FS 52 and the contingency amount. Justice Center (estimated fee) 66,787 Fire Station 51 (estimated fee) 29,504 Contract Amount 96,291 Fire Station 52 (allowance) 33,772 Contingency (10% of above) 13,006 Total $143,069 RECOMMENDATION The Committee is being asked to approve the commissioning contract and consider this item at the Committee of the Whole meeting on January 28, 2019 and subsequent Regular Council meeting on February 4, 2019. ATTACHMENTS Keithly Barber Associates proposal for services with Scope of Work and Fee Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 16 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR COMMISSIONING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Keithly Barber Associates, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform construction commissioning services in connection with the projects titled Tukwila Safety Plan — Fire Station 51 and Justice Center. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at the end December 2020. unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2020, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" within the proposal attached hereto, provided that the total amount of payment to the Consultant shall be on a time and materials basis, not to exceed $29,504 for the Fire Station 51 project and $66,787, including all Optional Services. The contract amount will not be changed without express written modification of the Agreement signed by the City. The total contract amount will be $96,291, excluding Washington State Sales Tax. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 17 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 Page 2 18 4. Professional Liability with limits no Tess than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised : 1-2013 Page 3 19 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Keithly Barber Associates, Inc. Attn: Jeremy Fugere 565 Andover park West Suite 101 Tukwila, WA 98188 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 Page 4 20 DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor Attest/Authenticated: Printed Name: Title: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 21 22 EXHIBIT A Illu'' iiu II idum nni i 111111 II�1��I 'ly�;��IIIII�I�III�UIIu d �N i Keithly Barber Associates and Toombs & Associates """' III II I,IIIINfllllllllllll � ,ink, ' 11 City of Tukwila Public Safety Plan Projects Tukwila, WA ygi December 7th, 2018 Commissioning Services Statement of Qualifications & Proposal for Fire Stations 51 & 52 and Justice Center Solutions for Better Buildings Keithly Barber Associates, Inc. www.keithlybarber.com Corporate Headquarters: 565 Andover Park West, Suite 101, Tukwila, WA 98188 Tel: 206.865.8254 Fax: 206.246.1691 23 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates 1. EXECUTIVE SUMMARY 2 2. COMPANY PROFILE 3 3. PROJECT APPROACH AND METHODS 6 4. TEAM AND TEAM ORGANIZATION 7 5. AVAILABILITY AND CAPACITY 12 6. PRICING 12 Keithly Barber Associates, Inc. Table of Contents 24 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates CU' Attn: SOJ, Owner's Representative Re: City of Tukwila Fire Station 51, 52 and Justice Center Cx Services KBA Point of Contact: Jeremy Fugere, CCP, LEED AP BD+C — Principal. Tel: (206) 835-8254. Email: jeremvPkeithlybarber.corn. Address: 565 Andover Park West, Suite 101, Tukwila, WA 98188. Keithly Barber Associates (KBA) is a Tukwila, Washington based commissioning firm with in-house mechanical, electrical and automated control systems expertise. Our portfolio includes projects ranging in size from a few thousand to over a million square -feet, utilizing project delivery methods from spec/bid/build through design/build and assist, and highly collaborative approaches involving team co - location sites. Our services are provided in accordance with the highest professional commissioning standards, including the Building Commissioning Association's (BCxA) Essential Attributes and Best Practices, and ASHRAE Commissioning Guidelines. KBA helps Owners and Project Teams obtain new and existing building systems that continuously function in accordance with the Owner's requirements. Our team of honest, hardworking, highly experience and creative commissioning professionals accomplish this efficiently, effectively and fairly by expertly listening, considering and collaborating. KBA's proposed team has specific experience with Courthouses, Correctional Facilities and Fire Stations, including the Skagit County Community Justice Center, Stafford Creek Corrections Center, King County Children and Family Justice Center and the Snohomish County Courthouse. In addition to these projects, as a company, KBA has also provided commissioning services for the Kitsap County Jail and Los Angeles County's Men's Central Jail. In addition to these projects, KBA commissioned 70+ State and Municipal government projects of varying types; 26 of which were project managed by either Jeremy Fugere or Myra Ferriols (all on our proposed project team). Members of our proposed team have also commissioned 5 fire stations for the City of Seattle, including Fire Station 10 and Emergency Operation Center, as well as the Seattle Public Utilities Operations Command Center. As a result of our operations command center work, and our many other mission critical projects, such as data centers and medical facilities, we fully grasp the role commissioning plays in providing resiliency and risk management for the mission critical systems associated with the Tukwila public safety buildings. Being located in Tukwila, KBA is particularly eager to participate in these projects, which serve our community with such importance. Our location, within minutes of each project, places us in a unique position to provide cost-effective, high-level service and the frequent on -site coordination associated with efficient commissioning. As a result, we believe that a partnership between the City of Tukwila and KBA will enhance the new construction courthouse and fire station projects by providing assurance that the facilities are served with efficient systems that minimize energy waste and negative environmental impacts and provide a safe, healthy and comfortable environment for occupants. Thank you for the opportunity to submit our proposal. Please don't hesitate to get in touch if you have any questions regarding the enclosed information. We hope to work with you and your team in the near future. Kind regards, Jeremy Fugere, CCP, LEED AP BD+C KBA Principal Keithly Barber Associates, Inc. Executive Summary — Page 1 of 14 25 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates 40/ 1. Identification of Firm a) Address: 565 Andover Park West, Suite 101, Tukwila, WA 98188 b) Telephone: 206-835-8254 c) Email: jeremy@keithlybarber.com d) Date Established: 1996 2. Areas of Specialization & Expertise: KBA is an employee owned, commissioning specialty firm with in-house mechanical, electrical and automated control systems capability. We commission both new and existing building systems. Our team of 9 Cx providers has completed 480 projects since 1996, ranging from a few thousand to a million square -feet in the U.S. and abroad. Each of our technical staff have an average of 25 years of experience designing, installing, operating, troubleshooting and commissioning building systems of all types. Our firm is a Certified Small Business Enterprise (SBE) and is certified under King County's Contracting Opportunities Program for Small Contractors and Suppliers. Eight (8) of our 9 CxA's, including our 2 proposed primary commissioning providers are both BCxA/ BCCP Certified Commissioning Professionals (CCP's). The CCP was the first commissioning certification to comply with the WA State Energy Code. 3. Total Size and Breakdown of Firm: KBA employs 9 technical staff and 3 administrative staff. A company organizational chart is included below. Kent Barber Managing Principal Senior Project Manager P,E.. LEED AP, CCP Senior Project Managers Sarah Stewart Marketing Administrator Rebeca De Jesus Financial Administrator Luba Tiurin General Office Administrator Ryan Hay PE, LEED AP, CCP Jeremy Fugere LEED AP PD.C, CCP Senior Commissioning Professionals i Project Managers Ken Toombs P E.. CCP Myra Fertiols LEED AP. CCP Joe Warren CCP Commissioning Professionals rPatrick Berdick CCP, LEED AP Technical Commissioning Provider Wes Ellis Jeramy Bromley CCP 4. Previous Project Experience: The team we are proposing for this project has commissioned 70 public safety facilities, including, 5 fire stations and 36 justice and detention facilities. Examples of these projects are summarized below. In addition to 5 projects completed within the last 5 years, we Keithly Barber Associates, Inc. Company Profile — Page 2 of 14 26 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates have included 2 projects that were completed over 5 years ago, and 3 that are in progress, because they seem particularly relevant: Snohomish County Courthouse Addition and Renovation, (Everett, WA). Scheduled for completion in 2021, Jeremy Fugere is the Cx Project Manager, assisted by Myra Ferriols. This 29,000 square -foot addition, plus renovation, includes: Jury Assembly, Sheriff and District Court administrative offices, Criminal Hearings courtroom, secure staff and in -custody circulation in selected courtrooms, Superior Court Trial Courtroom, and updating accessibility in selected courtrooms. Construction involves working within an occupied and functioning courthouse and complex phasing. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems to be commissioned include HVAC systems and controls (including integration with the fire alarm system); fire protection systems; plumbing systems (including drainage systems, domestic water heating system and natural gas system); emergency power generator; lighting controls; access controls and alarm monitoring system; video surveillance system and irrigation system controls. Fire and Rescue Station 72 for Central Pierce Fire and Rescue (Puyallup, WA). Due for completion in June 2019, Myra is the Cx Project Manager/Primary CxA for this design -build project consisting of an approximately 16,500 square -foot, single -story fire and rescue station which includes 12 sleeping rooms, kitchen, dayroom, apparatus bays, multipurpose meeting room, shower/restrooms and support spaces. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy review. Systems to be commissioned include HVAC and refrigeration systems and local controls (including integration with the alarm system); plumbing (including gas solenoid valves and hot water heating, pumping and mixing controls); lighting controls (including interior and exterior lighting controls) and power service and distribution. King County Children & Family Justice Center for King County Washington (Seattle, WA). Currently in progress, Jeremy Fugere is the Cx Project Manager for this 229,000 square -foot new construction courthouse, juvenile detention center and parking structure. The CxA team includes Myra Ferriols, Wes Ellis and Patrick Berdick as Field CxA's. The project is pursuing LEED Gold NC-v4.2 EAp1 Fundamental Commissioning and NC v4.2 EAc1 Enhanced Commissioning. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems under commission include HVAC and controls (including integration with the fire alarm system); lighting controls; domestic hot water heating and pumping and mixing controls; fire alarm system; electrical distribution system; emergency generator systems; transfer switches; video surveillance system; electronic safety and security; detention security electronic systems; integrated audio -video systems; integrated projection screens; intercommunications and programming systems; assistive listening system and irrigation system. Skagit County Community Justice Center for Skagit County (Mount Vernon, WA). Completed in 2018, Myra Ferriols was the Cx Project Manager/Primary CxA for the new construction of 243,000 square -foot community justice center with 400 bed capacity. She was assisted by Jeremy Fugere, Patrick Berdick, and Wes Ellis. The project included spaces for rehabilitation programs and training, health and psychological services and food preparation and laundry facilities. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned included HVAC systems and controls (including integration with the fire alarm system); service, domestic and process hot water heating, pumping and mixing controls; kitchen refrigeration; lighting controls, including interior and exterior and envelope air barrier testing. Keithly Barber Associates, Inc. Company Profile — Page 3 of 14 27 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Point Defiance Zoo SAMi Education Center, Tacoma Public Schools. Construction completed in 2018. Myra Ferriols is the Cx Project Manager/Primary CxA for this project (completed except for the post occupancy review). Myra was assisted during the design phase by Jeremy Fugere. The project is a 30,000 square -foot, environmental education center located inside the Point Defiance Zoo. It houses 8 teaching stations and science labs, a fabrication shop, discourse spaces, a large collaborative area and administrative spaces. Services and deliverables are as specified for the Tukwila Public Safety Plan projects. Systems commissioned include VRF HVAC, ducted and un- ducted fan coil units coupled with central outdoor heat pumps and individual energy recovery ventilators for each VRF fan; domestic hot water provided by gas fired water heaters with recirculation pumps; interior and exterior lighting controls that are integrated with the HVAC control systems. Seattle Fire Station #8. Completed 2013. Jeremy Fugere was the Cx Project Manager/Primary CxA for this 2-story, 7,790 square -foot fire station renovation. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy review. Systems commissioned included HVAC and controls, including integration with the fire alarm system; lighting controls, domestic hot water pumps and mixing controls, backup/emergency power, and plumbing trap primers. Seattle Fire Station #14. Completed 2013. Jeremy Fugere was the Cx Project Manager/Primary CxA for this full renovation and seismic upgrade to an existing 17,584 square -foot fire station, originally constructed in 1926. Achieved LEED Silver certification. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned were HVAC (including VRF) & controls, including integration with the fire alarm system; lighting control, and domestic hot water heating, pumping and mixing controls. Seattle Fire Station #40. Completed 2013. Jeremy Fugere was the Cx Project Manager/Primary CxA for this 5,000 square -foot fire station renovation and seismic upgrade. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy review. Systems commissioned included HVAC & controls, including integration with the fire alarm system; interior lighting controls, and domestic hot water heating, pumping and mixing controls. Fire Station #10 (Seattle, WA). Completed in 2009, Jeremy Fugere was the Cx Project Manager/Primary CxA for this 63,000 square -foot renovation facility housing a fire station operations area, a fire alarm dispatch center, and an emergency operations center. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned included HVAC related equipment and control systems, lighting control system and backup and uninterruptable power systems. Received LEED Silver certification in 2009. Seattle Public Utilities Operation Command Center Upgrade (Seattle, WA). Completed in 2008, this 28,753 square -foot center was fully remodeled for the purpose of upgrading the systems. Myra Ferriols was the Primary CxA. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned were all HVAC systems, lighting controls and domestic hot water. Project received LEED Gold certification in 2010. Keithly Barber Associates, Inc. Company Profile — Page 4 of 14 28 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Briefly discuss your approach and techniques proposed for this project. Managing Projects Simultaneously and Expeditiously: Our approach to managing the 3 projects simultaneously is described under Team Organization, in the Team and Team organization section of this proposal. We refer you to this section to avoid repetition. Integrating Cx Requirements with the Design Consultant and Project Team: At its most fundamental level, building commissioning is performed to confirm and document that a building performs in accordance with its functional requirements. However, delivering a building that functions per the Owner's requirements is really the goal of any reputable project team, in its entirety. Emphasizing this common goal provides significant leverage for integrating Cx into the overall project, such that the entire team takes ownership of the commissioning process and its' success. Cooperative commissioning of this type requires the team to support the commissioning plan and specifications, which are logical, project -specifically designed and enforceable. These must be understood by the team and fairly and consistently enforced. KBA's first order of CxA business will be to quickly complete the Cx Process Plan and present it to the team. We suggest that each design team member review and comment on the plan. A final plan is then developed based on review comments and related negotiation. We suggest that each design Cx team member then sign the working plan to indicate acceptance and agreement to follow the process. The construction phase portion of the plan is then fully included in the project's specifications utilizing commissioning specific specifications, and by integrating commissioning requirements into related spec sections. Specifications will focus on project -specific clarity and enforceability, avoiding unnecessary boilerplate. Above all the Cx process, plan and specifications must be evenly and rigorously enforced, and foster a culture of doing things right the first time, addressing issues immediately as they arise. Developing Performance Requirements which are Measurable and Verifiable: Measurable and verifiable performance requirements are the foundation of any valid Cx process, as measurable and verifiable test acceptance criteria and repeatable test procedures are what validate the Cx process. A good CxA begins focusing from the very inception of the Cx process on identifying and documenting what requirements need to be defined, and immediately begins tracking their development through verification as Cx acceptance criteria. Defining basic user requirements, such as room temperatures and lighting level are fairly straightforward and typically a part of any programming agenda; though the CxA's experience in developing commissioning related project requirements adds value to this process. Often, however, a greater challenge exists in defining performance metrics for such things as operator and occupant interface with controls systems and equipment. Developing practical and achievable performance criteria and metrics requires close collaboration between the project's managers, designers, and the buildings future user groups and operators. To this collaborative effort, the CxA brings a focus on how we are going to test and verify the concepts and the skillful use of facilitating documents. Concepts and high-level goals are documented in the OPR; then developed into quantifiable requirements and specific implementation strategies, which are developed and documented with the BOD documentation and the LEED required 'Current Facilities Requirements' and 'Operations & Maintenance Plan'. The final steps in fine tuning the performance requirements and strategies come while working out detailed control logic and integration in conjunction with developing repeatable functional testing procedures. Quality Control: KBA's general philosophy regarding Cx QA/QC focuses on 'doing things right the first time'. Our Cx Quality Management Plan will be included as an integral part of our overall Cx Process/Management Plan. We formally and vigilantly identify, track and resolve coordination items through every step of the process, always trying to anticipate issues in advance. We use work/document development coordination forms to submit written requests for coordination and information from all project team members. Design reviews utilize similar documentation. Written responses from the team Keithly Barber Associates, Inc. Project Approach and Methods — Page 5 of 14 29 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates are required per the Cx Plan and specifications. Issues affecting project quality, process, schedule and budget are identified and explained for written owner input and direction before issues are checked off as resolved. Pending issues of this type will be included as a part of all progress reports. Work products and deliverables are reviewed by one of our Cx Quality Managers, not only prior to submittal to the client or team, but also on a monthly basis at invoicing time. Invoices will not be submitted until the Cx Quality Manager confirms that the electronic project file contains sufficient work to justify the percentage of work being invoiced for. Progress reports identifying issues affecting project quality, process, schedule and budget will be submitted with each invoice. CxA work samples are submitted for owner review and team input prior to full on development. The samples will also be reviewed by the Cx Quality Manager prior to submittal. Similarly, for standard Cx related work by others, a sample may be requested for CxA review. Risk Management: Commissioning related risk management involves evaluating systems for potential sources of negative impact on resiliency, performance and indoor environment, and prioritizing the application of resources to manage impact probability and severity. Determining the appropriate level of commissioning effort for the various systems and equipment is one example of an exercise in commissioning risk management. Risk management is important for building owners because it helps to protect the returns on their financial investment. Minimization of risk and maximization of value is a function of a project's commissioning scope. The level of assurance commissioning provides an owner increases with the level of commissioning effort allowed by the Cx scope of work. KBA likes to address this from the very earliest scoping efforts via frank and direct communication with the owner and project team. Project schedule management is heavily intertwined with Cx-related risk management. Mitigation involves constantly, vigilantly and honestly assessing the effects of any long-term impacts to the construction schedule on commissioning activities, and collaboratively and creatively working as a team to overcome challenges and roadblocks. This is something at which our team excels. The fact that KBA is located so close to the site will facilitate this by cost effectively allowing the CxA, to make frequent coordination visits to the project site if needed. i- %/l //„ G/%'/C'',; Via. s„ Team Organization: Our proposed CxA team will be led by Principal/Senior Project Manager Jeremy Fugere, CCP, LEED AP. Jeremy's public safety project resume dates back to LEED Silver, 60KSF Seattle Fire Station 10, which houses Seattle's Emergency Operations Center (EOC). Jeremy worked on this project with SPJ and Weinstein AU, the construction management and architectural firms on Tukwila Fire Stations 51 & 52. After completing Seattle Fire Station 10 in 2009, he commissioned 4 additional fire stations, the last 3 of which were completed in 2013. Jeremy is also KBA's Primary CxA for the King County Children & Family Justice Center and the Snohomish County Courthouse; and he worked on our Skagit County Community Justice Center CxA team. The Tukwila Justice Center architect, DLR, was the architect for the Skagit County Community Justice Center, and is working on the King County Children & Family Justice Center. The scopes of work for all these projects have been similar to the Tukwila Public Safety Projects CxA Scope of Work. Additionally, in the last 10 years Jeremy has commissioned 13 VRF projects involving 3 different types of VRF systems, over half of these in the last 5 years. Finally, through his work in the last 5 years on 3 public safety buildings and 2 data centers, Jeremy is thoroughly familiar with the role commissioning plays in providing resiliency and risk management for the mission critical systems associated with the Tukwila public safety buildings. For the Tukwila Public Safety building projects, we propose Jeremy for the overall Cx Program Leader. He will also serve as the project -specific Primary CxA for the Justice Center. Because construction completion for the Justice Center is scheduled to occur at approximately the same time as construction Keithly Barber Associates, Inc. Team and Team Organization — Page 6 of 14 30 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates completion for Fire Station 52, we propose Senior Commissioning Professional Myra Ferriols, CCP, LEED AP to work with Jeremy and serve as the project -specific Primary CxA for Fire Station 52. Myra was KBA's Primary CxA for Skagit County Community Justice Center, and the Stafford Creek Corrections Center Furniture Factory. She is also working with Jeremy on our King County Children & Family Justice Center CxA team and has commissioned 3 VRF systems. We propose to have Myra serve as the Primary CxA for Fire Station 51, as well as 52, in order to provide continuity between two projects, which have the same project teams and similar systems. Jeremy and Myra will be supported in the field, as required, by skilled and experienced commissioning professionals, Patrick Berdick, CCP, and Wes Ellis. Patrick and Wes played major functional testing roles on our Skagit County Community Justice Center CxA team and will be similarly involved on the King County Children & Family Justice Center. Please refer to the Roles & Responsibility Table (below) for a summary of the specific duties we propose for Jeremy, Myra, Patrick and Wes. Resumes for all 4 of these individuals appear below, as well. 1. Roles and Responsibilities Table: Overall Program Principal Senior Cx PM: Jeremy Fugere, CCP, LEED AP Overall Program Cx Leader. Main client contact. Manage overall resources and coordinate Cx resources. Responsible for development of overall Cx Process Plan. Lead and coordinate the design reviews for all projects. Fire Station 51 Justice Center Fire Station 52 Primary Commissioning Agent - Overall day-to-day leader of the Cx process through final completion. Develop commissioning process plan and specs. Lead CxA design submittal review. Primary responsibility for: CxA submittal review, developing and witnessing HVAC systems readiness and FPT procedures; on -site reviews; witnessing startup; final report and systems manual; post occupancy reviews. Myra Ferriols Jeremy Fugere Myra Ferriols Commissioning Agent - Review contractor submittals and documentation; provide on -site reviews; witness startup; development of systems readiness and FPT procedures; primary responsibility for witnessing systems readiness and FPT procedures, and troubleshooting; O&M and training review; primary responsibility for final Cx documentation and turnover review. Patrick Berdick Wes Ellis Patrick Berdick Keithly Barber Associates, Inc. Team and Team Organization — Page 7 of 14 31 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates 2. Key Team Members Experience and Skill Summary: Jeremy Fugere Myra Ferriols Acted as the Primary CxA for comparable projects (Cx Planning and Process Management) 13 years'CxA 100+ projects 14 years'CxA, 50+ projects Experience with energy -efficient design & control strategy optimization 14 years Cx + 3 years as Engineering O&M Manager 12 years Cx Experience in operation, maintenance & troubleshooting of HVAC systems & energy management control systems 14 years Cx + 3 years as Engineering O&M Manager & 9 years Mechanical contracting ad service 15 years HVAC service, 12 years new & existing systems Cx Knowledge in air & water TAB 13 years troubleshooting tool & TAB Cx 13 years troubleshooting tool & TAB Cx Experience with energy management control system trending & data logging 20+ years 12 years Certifications CCP, LEED AP BD+C CCP, LEED AP BCxA Member ✓ ✓ 3. Proposed Team Resumes: Jeremy Fugere, CCP, LEED AP BD+C Project Manager/Lead CxA Education, Licenses and Certifications • BCxA Certified Commissioning Professional (CCP) • LEED Accredited Professional with a Building Design and Construction Specialty, U.S. Green Building Council, 2011 • LEED Accredited Professional, U.S. Green Building Council, 2007 • AAS, Multi -Occupational Trades, Renton Technical College, WA • Electrician EL07 — Maintenance, Department of Labor and Industries, 2004 • Electrician EL6A07 — HVAC/Refrigeration, Department of Labor and Industries, 2000 • Refrigeration Journeyman Mechanic Class C License, City of Seattle, 1999 • Refrigeration Steamfitter Apprenticeship Program, United Association Local 32, with Honors, 1994- 1999 • Air -Conditioning and Refrigeration Technology I, Universal Technical Institute, with Honors, 1993 • Federal CFC Type I and II Refrigeration License, 1993 General Background Jeremy has a quarter of a century of experience installing, operating and maintaining, troubleshooting and commissioning a wide range of building mechanical, electrical and plumbing systems. He began his career graduating with honors, first from an HVACR Technologies program, then from a 5 year apprenticeship program consisting of ten -thousand hours of academic studies and on-the-job training. This was followed by 9 years at University Mechanical, one of the largest mechanical contractors in Washington State, where he quickly became a Journey -Level Foreman and went on to manage Keithly Barber Associates, Inc. Team and Team Organization — Page 8 of 14 32 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates design/build projects. He subsequently spent three -years as Engineering and Maintenance Manager for a prominent Seattle business and property owner, in charge of the operation, commissioning and optimization of the performance of commercial buildings and high -end residences located throughout the U.S. and Europe. Jeremy began commissioning for KBA's parent company in 2005, and was made a KBA Project Manager in 2006. He became a Co -Owner and Principal in 2009. During his 10+ years as a commissioning specialist, Jeremy has performed and managed all aspects of existing and new systems commissioning, for pre -design through post -occupancy. Many of his projects have been sustainable building projects, including over 35 LEED projects with certifications to Platinum level. Specific Areas of Experience and Expertise: KBA is currently serving as Cx sub -contractor to OAC Services for the King County Children and Family Justice Center (KC CFJC) project in Seattle and the Snohomish County Courthouse in Everett. Jeremy is KBA's Cx Project Manager for both projects. The KC CFJC is a 229,000 square -foot newly constructed courthouse, juvenile detention center and parking structure. As part of this project, Jeremy is also managing a specialized commissioning sub -consultant for security electronics and building envelope. The Snohomish County Courthouse project consists of a 29,000 square -foot addition to include new public elevators and egress stairs, a new Jury Assembly and Sheriff and District Court administrative offices. A renovation of the existing courthouse will include updated accessible restrooms, hazardous materials abatement, new fire sprinkler system throughout the existing 118,000 square -foot building, working within an occupied and functioning courthouse, complex phasing, updated accessibility in selected courtrooms, a new Criminal Hearings courtroom, secure staff and in - custody circulation in selected courtrooms, a new Superior Court Trial Courtroom to match the number of existing judicial seats, and seismic bracing. In addition to his courthouse experience, Jeremy has commissioned 5 fire stations for the City of Seattle. Stations #2, #8, #14 and #40 totaled 69,374 square - foot and included seismic upgrades. Station #10 was the renovation of a 63,000 square -foot facility housing a fire station operations area, a fire alarm dispatch center, and an emergency operations center. Stations #10 and #14 are LEED Silver certified. When Jeremy was in mechanical contracting, he worked on a number of special projects for the Renton police department, as well as the retro-commissioning of Lacey City Hall which housed the City's police department. Myra Ferriols, CCP, LEED AP Field CxA Support Education, Licenses and Certifications • BCxA Certified Commissioning Professional (CCP), 2010 • California Advanced Lighting Control Acceptance Test Technician, #TC-A814073, 2015 • LEED Accredited Professional, U.S. Green Building Council, 2009 • AAS with Honors, HVAC Design Technology, North Seattle Community College, WA, 2005 • HVAC Certificate of Completion, HVACR and Solar Energy Technology, Universal Technical Institute, Phoenix, AZ, 1986 General Background Before becoming a commissioning professional, Myra spent 15 years in the field of HVAC maintenance, repairs and installation. She has employed her extensive hands-on knowledge of HVAC systems as a Commissioning Agent since 2004, when she began commissioning for KBA's parent company. As a commissioning professional Myra has performed all commonly recognized design, construction and post -occupancy phase commissioning activities, including developing commissioning plans and specifications, developing and reviewing Owner's project requirements and AE's basis of design documentation, design submittal and control logic and integration reviews, reviewing equipment and Keithly Barber Associates, Inc. Team and Team Organization — Page 9 of 14 33 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates control submittals, maintaining issues logs, performing and reporting onsite observations, writing, performing and witnessing functional performance tests and system readiness and installation verification plans, developing final commissioning reports and systems manuals and uploading LEED templates with supporting documents. Myra has commissioned, orbeen involved inthe commissioning of, a wide variety of project types, including early learning centers, K-12 schools, higher education, prisons, jails, manufacturing plants, science labs, pharmacy scale -up labs, performance halls, vivarium's, residential high rises' medical office buildings and hospitals. Myra's excellent technical skills are matched by an ability to communicate effectively with a wide range of project participants and to help resolve issues cooperatively. Myra is serving on the NW Chapter of the Building Commissioning Association Board for the 2Ol8year. Similar Project Experience: ° Skagit County Community Justice Center (Mount Vernon, WA).11\0OOsquare-foot new construction of inmate housing and programs, health and psychological services, food and laundry services, and was commissioned to LEED Enhanced Cx standards. Myra was the Project Manager. • Stafford Creek Corrections Center (Aberdeen, WA). 47,000 square -foot renovation of furniture factory. Myra was the Project Manager. ^ King County Children and Family Justice Center (Seattle, WA). 229,000 square -foot newly constructed courthouse, juvenile detention center and parking structure, pursuing LEED Gold, Fundamental Commissioning and Enhanced Commissioning. Myra isthe Field [xAfor this project. ~ Snohomish County Courthouse (Everett, WA).Z9'UUOsquare-foot addition ofpublic elevators and egress stairs, as well as administrative offices. Renovation of the 1l8,000square-foot existing courthouse will include updated restrooms, hazardous materials abatement and new fire sprinkler system. Myra isthe Field [xAfor this project, • Mukilteo City Hall (Mukilteo, WA). Approximately 18,000 square -foot new construction conditioned with geothermal heat pumps. Received LEED Gold certification in 2010. K4ym was the Project Manager. P8trickAe[cliCk, CCp LEEDAP Cx Professional Education, Training, Licenses and Certification ° H[xACertified Commissioning Professional ([[P)'Z017 * University ofRhode Island, B.x. w U.S. Naval Nuclear Propulsion Training Center Graduate ° Siemens Building Automation Specialist trained ° LEED Green Associate Summarized Professional8io Since joining KBA in early 2014, Patrick has commissioned projects from Hartford, CT to Honolulu, HI. Never one to shy away from a challenge, Patrick has been a critical part of KBA's most challenging projects and is often teamed with Ken Toombs on some of KBA/s most important healthcare projects. Patrick was first introduced to the commissioning process as an electrical technician in the U.S. Nuclear Navy and from there worked onbuilding automation inthe Puget Sound region asamember ofSiemens Building Technologies division. After working closely with commissioning agents on numerous projects, Patrick joined KBA and soon became a certified building commissioning professional. As a commissioning services provider, Patrick has led the commissioning effort for an impressively diverse set Keithly Barber Associates, Inc. Team and Team Organization — Page 1Oof14 34 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates of project types: LEED Platinum certified facilities, medical centers, research vivarium and complex industrial manufacturing plant processes. Wes Ellis Technical Cx Provider Education, Training, Licenses and Certification • B.S. Mechanical Engineering, University of Washington, WA, 2003 Summarized Professional 8io Wes is a 12 year commissioning veteran with experience on many different project types, including Higher Education, industrial and research facilities. Wes's greatest strength is his ability to grasp complex building dynamics and the interactions of various building systems. As a result, his skill at writing and executing functional performance and integrated systems tests is highly valued by the KBA team and our clients. He has performed commissioning reviews, written commissioning plans and specifications, performed installation verifications of equipment, observed TAB, completed field documentations, and written and conducted functional performance tests for many different facility types; including higher educational, research and biopharmaceutical production, industrial, high performance, and commercial offices. Wes's commissioning resume includes Gold and Platinum LEED projects, and a 'Living Building Challenge' project. Prior to commissioning, Wes designed and drafted building HVAC systems. go),, [i//„H7/a,6ir!irr/'1"; e % jlynl' ;%%%rri!,nr Our proposed team has the availability and capacity to commission the project outlined in this RFP. We can say this with confidence because of the way we determine our project teams. We track employee workloads and availability, and do not agree to take on projects unless we can confirm that appropriate key employees and resources are available to satisfy the project schedule. We accomplish this by tracking the 5-year monthly workload projection of every employee. When we select an in-house project team, we match the projected workloads of our employees with the project schedule; in addition to matching employee experience and professional goals with the project requirements. In order to provide redundancy and continuity through possible illness and vacations, we have involved more than one individual for every project. KBA has maintained a relatively consistent backlog with our approximate present size for the past 12 years. Upon request, we can provide you with a list of client contacts who will attest to our high level of continuity and performance. If selected for this project, KBA commits to maintaining adequate availability in the schedules of the proposed team members. Furthermore, KBA is committed and able to respond rapidly and efficiently to Owner requests and project needs. Our team is headquartered in our Tukwila office, within exceptionally close proximity to the project sites. " , ✓rlll'i l , !� r, r r f/ rr r , ,✓�, � 1, ,,, �� /, rl // /r / ri /Il / 1 Our fees for each project are shown in the following schedules of values. The fee is based on the assumptions, clarifications and conditions documented in the CxA Fee Assumptions & Clarifications Appendix attached to this proposal. Keithly Barber Associates, Inc. Availability/Capacity and Pricing — Page 11 of 14 35 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Fire Station 51: Rate $180 $140 $130 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA CxP CS Labor Value $ Expense 1.b. Design Phase Cx Kickoff Meeting 0 6 0 $840 $3 1.a. Cx Process Plan 6 $840 $0 2. CxA Review of Draft Construction Documents 4 $560 $0 3. CxA Design Submittal Review 2 4 $800 $0 4. Provide Cx Specifications & Coordinating Verbiage 4 $560 $0 5. Construction Phase Cx Kickoff Meeting & Cx Issues Log 0 6 0 0 $840 $3 6. CxA Review of Major Product Submittals 6 $780 $0 7. CxA Site Observations & On -Site Meetings 0 16 0 0 $2,240 $11 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures 2 14 26 0 $5,535 $0 9. Review Systems' Readiness & Witness FPTs 4 22 29 0 $7,655 $14 10. Additional Testing & Back -Checking Allowance 0 0 9 0 $1,148 11. Review Contractor Provided Training Plan and O & M Manuals 6 $780 $0 12. Provide Final Commissioning Report & Record 0 6 1 $920 $0 13. Provide Systems Manual 0 4 4 1 $1,160 $0 14. Post -Occupancy Review Site visits 0 6 0 0 $840 $3 15. Post -Occupancy Review Site reports & coordination 4 $560 $0 Total without PM & Contingency 6 100 84 2 $26,058 $12 Contingency 0 5 4 0 $1,302.90 $1 General PM 0 5 4 0 $1,303 $0 Total Base Scope of Work Labor & Expenses 6 110 92 2 $28,664 $13 Optional Services and Deliverables Add WSEC required controlled receptacles 6 $840 $ 3 To64 `7)4,99' Fire Station 52: Rate $180 $140 $130 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA CxP CS Labor Value $ Expense $3 1.b. Design Phase Cx Kickoff Meeting 0 6 0 $840 1.a. Cx Process Plan 6 $840 $0 2. CxA Review of Draft Construction Documents 4 $560 $0 3. CxA Design Submittal Review 4 6 $1,340 $0 4. Provide Cx Specifications & Coordinating Verbiage 4 $560 $0 5. Construction Phase Cx Kickoff Meeting & Cx Issues Log 0 6 0 0 $840 $3 6. CxA Review of Major Product Submittals 6 _ $780 $0 Keithly Barber Associates, Inc. Pricing — Page 12 of 14 36 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Rate $180 $140 $130 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA CxP CS Labor Value $ Expense 7. CxA Site Observations & On -Site Meetings 0 16 0 0 $2,240 $11 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures 2 14 26 0 $5,535 $0 9. Review Systems' Readiness & Witness FPTs 5 25 34 0 $8,789 $15 10. Additional Testing & Back -Checking Allowance: 0 0 10 0 $1,318 11. Review Contractor Provided Training Plan and O & M Manuals 6 $780 $0 12. Provide Final Commissioning Report & Record 0 6 1 $920 $0 13. Provide Systems Manual 0 4 4 1 $1,160 $0 14. Post -Occupancy Review Site visits 0 6 0 0 $840 $3 15. Post -Occupancy Review Site reports & coordination 4 $560 $0 Total without PM & Contingency 6 105 91 2 $27,902 $34 Contingency 0 5 5 0 $1,395.11 $2 General PM 0 5 5 0 $1,395 $0 Total Base Scope of Work Labor & Expenses 7 115 101 2 $30,692 $36 Optional Services and Deliverables Add WSEC required controlled receptacles 6 $840 $3 Add backup power transfer test 16 $2,240 $3 7 Justice Center: Rate $180 $140 $115 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA TCx CS Labor Value $ Expense 1.b. Design Phase Cx Kickoff Meeting 6 0 0 $1,080 $3 1.a. Cx Process Plan 6 $1,080 $0 2. CxA Review of Draft Construction Documents 4 $720 $0 3. CxA Design Submittal Review 2 4 $820 $0 4. Provide Cx Specifications & Coordinating Verbiage 6 $1,080 $0 5. Construction Phase Cx Kickoff Meeting & Cx Issues Log 6 0 0 0 $1,080 $3 6. CxA Review of Major Product Submittals 6 $690 $0 7. CxA Site Observations & On -Site Meetings 48 0 0 0 $8,640 $22 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures 16 0 37 0 $7,173 $0 9. Review Systems' Readiness & Witness FPTs 65 0 102 0 $23,389 $45 10. Additional Testing & Back -Checking Allowance: 0 0 31 0 $3,508 11. Review Contractor Provided Training Plan and 0 & M Manuals 6 $690 $0 Keithly Barber Associates, Inc. Pricing — Page 13 of 14 37 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Rate $180 $140 $115 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA TCx CS Labor Value $ Expense $0 12. Provide Final Commissioning Report & Record 6 1 $1,160 13. Provide Systems Manual 4 4 1 $1,260 $0 14. Post -Occupancy Review Site visits 6 0 0 0 $1,080 $3 15. Post -Occupancy Review Site reports & coordination 4 $720 $0 Total without PM & Contingency 179 0 190 2 $54,170 $75 Contingency 9 0 9 0 $2,708.48 $4 General PM 9 0 9 0 $2,708 $0 Total Base Scope of Work Labor & Expenses 197 0 209 2 $59,587 $79 Optional Services and Deliverables Add WSEC required controlled receptacles 12 $2,160 $3 Add WSEC required energy metering 12 $2,160 $3 Add backup power transfer test 16 $2,880 $3 Rate Schedules. All Projects: Labor & Travel Time Rate $/Hour Principal or Senior Project Manager/ Primary Cx Authority (SPM/CxA) $180 Project Manager /Primary Cx Authority (PCxA) $140 Senior Commissioning Professional (SCxP) $140 Commissioning Professional (CxP) $130 Technical Commissioning Provider (TCx) $115 Clerical Support $80 Labor rates will escalate by 3.0% per year beginning one year from the contract Date Reimbursable Expenses Rate Mileage IRS Rate at time of invoicing Parking KBA cost lc- 4'i fib` I 66, 7S 7 Keithly Barber Associates, Inc. Pricing — Page 14 of 14 38 REQUEST FOR PROPOSAL PROPOSAL CERTIFICATION FORM TO: SOJ, Owner's Representative The undersigned provider hereby certifies as follows: 1. That he/she has read the City of Tukwila RFP and the following Addenda and to the best of his/her knowledge has complied with the mandatory requirements stated herein: Addenda Number No. 1 Issue Date November 27, 2018 2. That he/she has had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked; they have been answered. 3. That the proposer's response is valid for 90 days. Dated at Friday (Signature) Jeremy Fugere , this seventh (Print Name) Principal (Title) of December 2018. jeremy@keithlybarber.com (Email Address) Keithly Barber Associates 206-835-8254 (Company Name) (Telephone Number) 565 Andover Park W. #101 206-246-1691 (Address) (Fax Number) Tukwila (City) WA (State) 98058 (Zip) Page 2 of 8 39 40 Solutions for Better Buildings t Appendix: CxA Fee Assumptions & Clarifications, 12/07/2018 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) Keithly Barber Associates and Toombs & Associates A. General Assumptions & Clarifications 1. The CxA scope of work is to provide the minimum CxA services and deliverables for compliance with the RFP and the Washington State Energy Code. 2. The services and deliverables in this proposal are consistent with the commissioning requirements of the Washington State Energy Code; however, overall compliance with these codes, including completing the Energy Code Commissioning Checklist, requires services and deliverables that are often provided by others. Related assumptions for this proposal are: a. Complete written narrative of how each system and piece of equipment is intended to operate. Provided by others (such as the AE) and provided to the CxA for inclusion in the Final Cx Report. b. Confirmation that TAB has been completed. KBA will perform a field back -check of 10% of the TAB contractor reported measurements and settings for accuracy; however, reviewing the full TAB report for compliance with the project documents will be provided by others (such as the AE). In order to comply with energy code Cx requirements, the review report (or some other form of written confirmation) must be provided to the CxA for inclusion in the Final Cx Report. c. Confirmation that duct leakage testing has been completed per the project requirements. Provided by the CxA as described under Systems Readiness Review in the Services and Deliverables section of this proposal. d. Confirm record documents and training provided per spec & energy code requirements. Review of training plan and O&M Manuals by CxA, per RFP. Review of any other record documents provided by others (such as the AE. The CxA will need to receive a letter verifying completion from the party providing this service, in order to complete the code required Cx Checklist at the end of the project. e. Envelope, air barrier testing. Provided by others. KBA will gladly add this to the scope of work upon request; including design & construction review services, as well as testing in order to reduce the chances for expensive mitigation required to resolve failed test issues. If added, the work will be performed by an established associate sub -consultant, to be approved by the client. 3. Scheduling milestones are per the RFP. Extending the schedule might affect the CxA scope of work and associated fee. 4. The field review of the systems readiness documentation and witnessing of functional performance testing (see Review Systems' Readiness & Witness FPTs under Services and Deliverables) for each project will occur during a single continuous period occurring on consecutive workdays. Breaking these activities in to multiple phases may affect the level of CxA effort and the associated fee. B. Systems and Eguipment within the CxA Scope of Work, Assumptions & Clarifications. The systems within the base scope of work and associated CxA fee are in accordance with the RFP. These are listed below along with related assumptions. Additional Washington State Energy Code (WSEC) requirements are noted; associated CxA fees are provided separately. It is assumed that the extent Page 1 of 9 565 Andover Park West, Suite 101, Tukwila, WA 98188; Phone 206 835 8254; Fax 206 246 1691; www.keithlybarber.com 41 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 and complexity of the Justice Center systems are consistent with the 100% DD Drawings and Specifications; that the extent and complexity of the Fire Station 51 systems are consistent with the 60% CD Drawings and 100% DD Specifications; and that the extent and complexity of the Fire Station 52 systems are similar to the 60% CD Drawings and 100% DD Specifications, except that they will serve a larger (approximately 15 KSF 2-story) building with the Fire Department Headquarters and a training room that will serve as backup for the emergency command center: 1. Base Scope of Work. a. Heating, ventilating, air conditioning & refrigeration systems and controls; including integration with the fire alarm system b. Lighting controls. 1) Interior lighting. a) The extent and complexity of automated daylight dimming control is the minimum required to satisfy applicable energy code requirements. Additionally, KBA will confirm basis of design lighting levels per the WSEC. KBA will functionally test 15% of these zones b) Interior lighting control in areas without automated daylight dimming control is the minimum required to satisfy applicable energy code requirements. It will consist of time of day scheduling and occupancy sensors. Additionally, KBA will confirm basis of design lighting levels per the WSEC. KBA will functionally test 15% of occupancy sensors and 15% of time of day zone control. c) The following functions are not typically energy focused and are not included in this proposal but may be added upon request: manual on/off control, manual dimming, and programmable lighting level control (not associated with daylight dimming). 2) Exterior lighting control will consist of time of day scheduling and photo cells. Additionally, KBA will confirm basis of design lighting levels per the WSEC. KBA will functionally test 15% of these zones. c. Service/Domestic/Process water. Hot water heating, pumping, and mixing controls; including hot water delivery times and metered shutoff times at fixtures 2. WSEC required systems not included in the RFP. a. Controlled receptacles will be fully commissioned in accordance with the WSEC. b. Energy metering. Energy metering listed above will be commissioned as a part of the associated system per the WSEC. 3. Optional backup power transfer test. For mission critical facilities, we're typically asked to include functional testing of power transfer from normal utility to UPS and backup power, and back again. We suggest this might be desirable for the Justice Center, with its emergency command center, and Fire Station 52, with its backup command room. However, because backup power was not listed in the RFP scope of systems, we've provided separate alternate pricing. C. Services and Deliverables Assumptions & Clarifications (all provided separately for each of the 3 projects) Everything described in the RFP is included. Only additional clarification is included here. 1. Cx Process Plan, Initial Cx Kickoff Meeting Page 2 of 9 42 No NM Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 a. Cx Process Plan: Provide a Commissioning Process Plan as required by the Washington State Energy Code (WSEC). In accordance with these requirements and industry standards, the plan will describe the commissioning process, team member roles and the equipment and systems to be commissioned. A commissioning coordination schedule and sample commissioning procedures and forms will also be included. The plan shall be submitted to the owner and the project team for review; and presented and discussed at the design phase commissioning kickoff meeting. Review comments will be incorporated into the working version of the plan. b. Design Phase Cx Kickoff Meeting: Lead a design phase commissioning kickoff meeting to present the commissioning plan to the project team, emphasizing the process and team member roles. 2. CxA Review of Draft Construction Documents: Review the initially available construction documents for project familiarization and to obtain information needed to provide the Cx Process Plan, 3. CxA Design Submittal Review: Provide commissioning reviews as described below to verify that the review issues were addressed. The focus of the commissioning review shall be for: 1) consistency between the owner's project requirements, the basis of design, and the construction documents; 2) the ability to commission the components, equipment and systems, and the ability to perform future diagnostics and re -commissioning; and 3) issues pertaining to long-term performance and maintenance of components, equipment and systems within the commissioning scope of work. Written review comments will be provided. The Design Team and owner's representatives respond to the comments in writing. If necessary, to resolve the issues, the CxA, AE and Owner meet and discuss the written responses. Upon request, this and any other design coordination meetings that were not described in the RFP will be provides on a time and expense basis. Per RFP Addendum No. 1, the design reviews for the various buildings will be performed in accordance with the following: a. Justice Center & Fire Station 52: One design submittal, and one back -check of the nearly completed construction documents, as described above. b. Fire Station 51: Construction documents will be 100% complete and permit issued by the time the CxA has been hired; therefore, a commissioning coordination review will be provided to specifications in order to obtain information required to develop the commissioning specifications, checklists and test procedures. If further information or clarification is required to complete the commissioning checklists and test procedures, the CxA shall submit to the project team a commissioning procedures coordination form describing the information and clarification needed. The coordination form will also document any of the following issues that may be discovered during the review: issues pertaining to long-term performance and maintenance; the ability to commission the components, equipment and systems; and the ability to perform future diagnostics and re- commissioning. The project team responds to the comments in writing. Design coordination meetings may be added to the CxA scope of work upon request. 4. Provide Cx Specifications & Coordinating Verbiage: Provide the commissioning specification sections and verbiage to integrate commissioning into related sections of the specifications. 5. Construction Phase Cx Kickoff Meeting & Cx Issues Log: Page 3 of 9 43 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 a. Construction phase Cx kickoff meeting: Lead a construction phase commissioning kickoff meeting with the Owner, Design Team and Contractors to discuss issues related to the specified commissioning process. b. Cx issues log: Provide a commissioning issues log, which shall be maintained and updated on a regular basis during the entire construction phase commissioning process. 6. CxA Review of Major Product Submittals: Review the submittals of major equipment and systems included in the commissioning scope of work and provide one back -check of re - submittals to verify that the review issues were addressed. The focus of the commissioning review shall be for: 1) compliance with the owner's project requirements and the basis of design; 2) the ability to commission the components, equipment and systems, and the ability to perform future diagnostics and re -commissioning; and 3) issues pertaining to long-term performance and maintenance of components, equipment and systems within the commissioning scope of work. Written review comments will be provided. This review is supplemental to, and will be performed concurrently with, the AE review. It shall be the responsibility of the AE to integrate the CxA comments into the AE review. 7. CxA Site Observations & On -Site Meetings: a. Site observations: Perform on -site observations during the construction process, in addition to on -site time required for functional performance testing. These site observations are supplemental to the construction review performed by the AE team, and are not intended to fulfill the traditional AE's role of confirming that construction complies with the contract documents. The primary purpose of these observations will be to identify commissioning related issues before they are repeated throughout the project; though the incidental discovery of any MEP systems issues will be reported. A site observation report will be provided to the owner within three working days after each site visit. All issues discovered during site observations shall be logged and tracked by KBA until resolved. Resolution of issues that pertain to AE construction review will be transferred to the Design Team for resolution management. This proposal includes back -checking logged commissioning issues one time, after the CxA has received written notification from the Contractor describing how the issue has been resolved. Additional back -checking needed as a result of a lack of action by the Contractor is not included in this proposal. Upon receiving written authorization, this service may be provided on a time and expense basis. Note: the number of site visits required are not specifically identified. The number of site visits included is recommended by KBA based on the duration of these projects and may be increased or decreased with owner preference. 1) Fire Station 51 Site Observations: 4 2) Fire Station 52 Site Observations: 4 3) Justice Center Site Observations: 8 b. On -Site Meetings: Provide construction phase commissioning meetings as follows, in addition to the kickoff meeting: 1) In conjunction with the on -site observations (Re: previous service item), conduct on -site commissioning meetings, as needed during the construction process. 2) During periods of installation verification and functional testing, meetings shall be held in conjunction with commissioning site work as needed. Page 4 of 9 44 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 3) Additional meetings may be attended on a time and expense basis upon written authorization from the client. 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures: a. Provide SRCs: Provide Systems Readiness Checklists (SRCs) for the contractor to document that systems are ready for functional testing and turnover to the owner. b. Provide FPT Procedures: Provide functional performance test (FPT) procedures utilizing input from the A/E and the Contractor. A description of A/E and Contractor participation in FPT development shall be included in the Commissioning Plan. The CxA shall include language in the project specifications that requires the Contractor's participation in developing the working FPTs. 9. Review Systems' Readiness & Witness FPTs: a. Review Systems' Readiness: Review the Contractors' installation and systems readiness prerequisites for functional testing. The CxA's systems readiness review is not intended to fulfill the traditional AE's role of confirming that construction complies with the contract documents. The CxA's scope of work pertaining to these activities shall consist of the following: 1) Review the contractor's startup, testing, and TAB plans. Review completed documentation and include in the final commissioning report. 2) During one of the CxA site observations, witness duct leakage pressure testing methodology. Review completed documentation and include in the final commissioning report in order to comply with related WA Energy Code requirement. 3) Review the contractor's startup, testing, and TAB plans. Review completed documentation and include them in the final commissioning report 4) Witness the TAB contractor's demonstration of 10% of TAB measurements and settings. Verify recorded data is within specified tolerances and field measurement, is equivalent to recorded data ± repeatability of instrumentation. Proposal assumes specified tolerances are obtainable with standard HVAC TAB equipment. If the actual data observed in the field is not consistent with the specified acceptance criteria and the data documented on the contractors TAB forms, the contractor will make corrections and may be required to demonstrate the data for all similar systems equipment or components. It is assumed that the AE Team Mechanical Engineer will review the final TAB Report to confirm that reported readings and settings are per the contract requirements and provide to the CxA a summary of the review report for inclusion in the Final Cx Report. A record of the TAB report review is required in order to comply with WA Energy Code requirements for commissioning. 5) System Readiness Documentation: a) The CxA creates System Readiness Checklists (SRCs), which document that the systems and equipment have been provided in accordance with the project requirements and are ready for functional testing and turnover to the owner and is ready for functional testing. b) The Contractor completes and signs the forms and submits them for CxA review. c) The CxA reviews the Contractor completed forms and performs a field double-check of the contractor's forms during CxA site observations or at the time of functional Page 5 of 9 45 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 testing. The sampling rate described below under Witness FPTs, shall apply to field double-checking SRCs. Acceptable results must be demonstrated for all double- checked forms. If the actual state of the system, equipment, or component is not consistent with the state documented in the readiness form, the readiness forms for all similar systems equipment or components may be double-checked. b. Witness FPTs: Witness the Contractor's demonstration of the functional performance test (FPT) procedures. Per specifications provided by KBA, the contractor shall perform the FPTs on all systems and equipment within the commissioning scope of work; then demonstrate the FPTs and associated acceptance criteria to the CxA. When identical software programming is used to control multiple similar systems, the CxA may witness functional performance testing on a selection of 15% (but at least 5) of the similar equipment and systems, which shall be chosen by the CxA at the time of the test demonstration. BAS mapping and trend logging that demonstrates stable real-time performance must be reviewed for all systems (no sampling). Scheduling and coordinating the Contractor's participation in functional performance testing shall be the responsibility of the Contractor. If the functional test demonstrations do not confirm the acceptance criteria, the contractor will be required to resolve the issues and demonstrate the FPTs again. For systems that were sampled, the contractor may be required to demonstrate the FPTs all similar systems equipment or components. The CxA labor and expenses for this additional witnessing will be provided in accordance with the Assumptions section of this proposal. All issues discovered during functional testing shall be logged and tracked by KBA until resolved. 10. Additional Testing & Back -Checking Allowance: This allowance is 15% of the "Review systems' readiness" and "Witness FPTs" fee and shall be used to reimburse the CxA for repeating installation verification, functional performance testing and TAB verification procedures, when required as a result of a lack of preparation or coordination by the Contractor. 11. Review Contractor Provided Training Plan and 0 & M Manuals: a. Review the Contractor's owner training plan to confirm compliance with the project requirements. b. Provide the training documentation forms to be completed by owner and the General Contractor's Commissioning Coordinator; completed forms shall be included in the final commissioning report. Provide supporting specifications verbiage. c. Review the Contractor provided 0 & M Manuals to confirm compliance with the project requirements. 12. Provide Final Commissioning Report & Record: After commissioning has been completed, provide the Final Commissioning Report in compliance with the Washington Energy Code (WSEC), and the BCA's Essential Attributes of Building Commissioning. One hard copy shall be provided along with three compact disk (CD) copies. a. The Final Report shall consist of the following: 1) An executive summary summarizing the overall process as it was performed and the operating condition of the systems at the time of functional test completion. 2) A completed WSEC Commissioning Checklist 3) A summary of how the project benefited from commissioning. 4) The Commissioning Process Plan & Specifications. Page 6 of 9 46 r am on Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 5) The commissioning issues log, which summarizes issues that were discovered during commissioning and the measures taken to correct them; including uncorrected operational deficiencies that were accepted by the owner 6) Important operational considerations, if relevant 7) A description and estimated schedule of deferred testing, if relevant. b. In addition to the final report, The Commissioning Record will be provided as an appendix on compact disk (CD). Three CD's will be provided. The content of The Commissioning Record shall be as follows: 1) Reports that document all commissioning field activities as they progressed. 2) Comments and resolutions from commissioning reviews of design documentation and construction submittals. 3) Documentation of the 0 & M's and training reviews 4) Minutes of commissioning meetings 5) Pre -Functional Testing/Systems Readiness documentation 6) Functional test procedures and results. c. Post Occupancy/End of Warranty Cx Report — to be submitted separately after the Post Occupancy/End of Warranty review d. In compliance with the WSEC, one Preliminary Commissioning (Progress) Report will be submitted prior to final mechanical, electrical and plumbing inspections, if requested by the Authority Having Jurisdiction. This report will be a progress version of the following sections of the Final Commissioning Report: Executive Summary, WSEC Commissioning Checklist, Issues Log, Deferred Testing Schedule. 13. Provide Systems Manual: Along with the Final Report, provide a Systems Manual. The Commissioning Systems Manual (CSM) is intended for facilities and operating staff, as well as future designers of revisions, retrofits & remodels. The document's purpose is to provide information to help understand and optimally operate the systems within the commissioning scope of work. While the Operations & Maintenance (O&M) Manuals focus on equipment, the CSM focuses on the operation of systems, particularly interactions between different equipment & systems. The Systems Manual is compiled by the CxA but includes documentation provided by the contractors: a. Documentation of the owner's design intent and the AE basis of design, as provided by the owner and AE. b. Systems one -line schematics (provided to CxA by contractors from the record drawings). c. Record sequences of operation, control drawings, original setpoints, and component calibration schedule (provided to CxA by contractors from record controls submittal). d. Integrated building systems descriptions and special operating instructions (by CxA). e. Recommended schedule for retesting of commissioned systems (by CxA). f. Recommended re -calibration schedule (provided to CxA by contractors from manufactures, complied by CxA). g. Re -commissioning FPTs (by CxA). Page 7 of 9 47 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 h. Date major equipment placed into continuous operation, date of most recent servicing, and manufacturer's recommended dates for next servicing (provided to CxA by contractors from manufacturers, complied by CxA). KBA will provide specification language requiring the O&M Manuals submitted by the Contractor to include recommended schedule of maintenance requirements and frequency. 14. Post -Occupancy Review: Near the end of the warranty period, the Commissioning Authority shall provide a post -occupancy review as follows: Review trend logs and interview building operators and occupants to assess whether the systems are still operating in accordance with the baseline documented during functional performance testing. Assist with identifying warranty issues. Provide a report including a plan to be followed by the owner to address any issues. D. Additional Assumptions & Clarifications 1. The fee is based on the documented assumptions, clarifications and conditions documented in this appendix. Deviation from these requires review of the Commissioning Authority (CxA) scope of work and fee proposal. These assumptions, clarifications and conditions shall become a part of the CxA contract. 2. Factors that affect the level of construction phase commissioning effort may be developed during design phase. It is therefore, recognized that the construction phase CxA fee will be reviewed at the end of design phase. 3. This proposal includes services to be provided after closeout of the construction phase. Unless otherwise directed by the owner in writing, KBA shall invoice for post -construction work as it is completed. In some cases, this may occur a year or more after substantial completion. Payment for post -construction work is due upon receipt of the invoice. It is the responsibility of the client to provide alternative direction to KBA if this invoicing procedure is not consistent with the client's policy for post -construction funding and payment. 4. If applicable, notification to suspend work shall be provided by the client to KBA in writing. The client shall be liable for reimbursement of work performed prior to such notification. 5. The Commissioning Plan and Specifications provided by KBA will clearly specify that the Contractor is responsible for providing written verification that the systems they provide will pass the installation verification, functional performance testing and TAB verification acceptance criteria, as defined within the project specifications and commissioning plan. These specifications also include language making the Contractor responsible for Commissioning Authority costs associated with repeating installation verification, functional performance testing and TAB verification procedures, when required as a result of a lack of preparation or coordination by the Contractor. The scope of this proposal includes an allowance for repeating installation verification, functional performance testing and TAB verification procedures as a result of a lack of preparation or coordination by the Contractor; it does not provide for Commissioning Authority time spent beyond this allowance, repeating installation verification, functional performance testing and TAB verification procedures as a result of a lack of preparation or coordination by the Contractor. Upon receiving written authorization from the client, this service may be provided at an additional cost 6. Commissioning services require access to a variety of design and submittal documents from the owner, design team and various contractors. This includes, but is not limited to, specifications, drawings, addendums, test forms and product submittals. This proposal is contingent upon timely submittal of requested documents to KBA by the client or the client's representative. For Page 8 of 9 48 f% PJ rip Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifications, 12/07/2018 design submittal reviews a complete hardcopy set of mechanical, electrical and plumbing (MEP) plans & specs will be provided. For construction phase, KBA will be provided with a complete hardcopy set of conformed specifications and half -sized plans, showing all addenda. If a conformed set is not produced, "Issued for Construction" documents (or equivalent) will be provided. 7. The client, or a representative of the client, will provide KBA with updated project schedules. 8. Invoices for services and expenses will be issued monthly for the portion of work completed during that month. 9. This proposal shall remain valid for 30 days Page 9 of 9 49 50 it Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee Allan Ekberg, Mayor CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: January 11, 2019 SUBJECT: Mayes Testing Engineers Contract for Construction Testing and Inspection Services ISSUE The Council is being asked to allow the Mayor to execute a contract to provide construction testing and inspection services for the Public Safety Plan — Fire Station 51 and Justice Center projects. These services and fee are expected and a part of the Council -approved budgets for these projects. BACKGROUND The City requires the services of a testing and inspections firm for the construction testing and inspections for Fire Station 51 and Justice Center projects. These services help ensure the project construction process adheres to the designed specifications and criteria intended to meet the applicable codes. After thorough staff review of the candidate firms that responded to the City's Request for Qualifications Mayes Testing Engineers was chosen. The City issued and advertised a Request for Proposals (RFP) inviting interested firms to submit a proposal to provide the necessary consulting services for the projects. Five firms submitted proposals. The proposals were reviewed and evaluated by three reviewers against the scoring criteria in the RFP. Based on their qualifications and proposed fee estimate, Mayes Testing Engineers, Inc. is the top ranked firm and is recommended for selection. The City has confirmed that Mayes Testing Engineers, Inc. is well qualified to conduct the work required. The project team requests authorization to contract for the construction testing and inspection services for the Tukwila Public safety Plan — Fire Station 51 and Justice Center projects. In addition, Fire Station 52 project will require construction testing and inspections services. At this point, a reasonable allowance for FS 52 has been identified to allow for the City to add this scope of work to the consultant's contract, when that project is ready to start construction. Because the proposed fee is an estimate, and will vary based on actual services required during construction, a 10% contingency has been added. The City will issue the initial notice to proceed solely for the amount needed for Fire Station 51 and the Justice Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 51 FISCAL IMPACT The contract amount, allowance for Fire Station 52 and contingency are all within the projects budgets. The following table shows the contract amount, allowance for FS 52 and the contingency amount. Justice Center (estimated fee) 37,100 Fire Station 51 (estimated fee) 19,975 Contract Amount 57,075 Fire Station 52 (allowance) 30,000 Contingency (10% of above) 8,707 Total $95,782 RECOMMENDATION The Committee is being asked to approve the testing and inspection contract and consider this item at the Committee of the Whole meeting on January 28, 2019 and subsequent Regular Council meeting on February 4, 2019. ATTACHMENTS City of Tukwila Consultant Agreement for construction testing and inspections services Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR CONSTRUCTION TESTING AND INSPECTION SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and Mayes Testing Engineers, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform construction testing and inspection services in connection with the projects titled Tukwila Safety Plan — Fire Station 51 and Justice Center. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at the end December 2020. unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2020, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" within the proposal attached hereto, provided that the total amount of payment to the Consultant shall be on a time and materials basis, not to exceed $19,975 for the Fire Station 51 project and $37,100, including all miscellaneous Services. The contract amount will not be changed without express written modification of the Agreement signed by the City. The total contract amount will be $57,075, excluding Washington State Sales Tax. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 53 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 Page 2 54 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised : 1-2013 Page 3 55 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Mayes Testing Engineers, Inc. Attn: Timothy G. Beckerie 20225 Cedar Valley Road Suite 110 Lynnwood, WA 98036 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 Page 4 56 DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor Attest/Authenticated: Printed Name: Title: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 57 58 EXHIBIT A MAYES TESTING ENGINEERS, INC. A1leff con COMPANY December 6, 2018 Ms. Paige Premselaar Shiels Obletz Johnsen Inc. paigem@sojsea.com Re: Request for Proposal - Construction Testing and Inspection Services City of Tukwila Public Safety Plan Projects Including but not limited to: Fire Station 51 and 52 Project and Justice Center Mayes Testing Engineers Proposal No. 18549T Seattle Office 20225 CedarValley Road Suite 110 Lyrrmcod, WA98035 ph 425.7429360 fax425.745.1737 Tacoma Office 10029 S. Taxma Way Stite E-2 Tama, WA98459 ph 253.584.3720 fax253.584.3707 PatlandOlfice 7911 NE 33rd Drive Suite 190 Portland,OR97211 ph 503.281.7515 fax503.281.7579 Dear Ms. Premselaar We are pleased to submit our qualifications and estimates for the City of Tukwila Public Safety Plan Projects — Fire Station 51 and 52 and the Justice Center. Our firm is known for the experience of our inspectors, our active participation with project teams, and our materials engineering expertise. Please find attached our qualifications and estimates. The point of contact for this RFQ will be: Paul D. Davis, P.E., Office Manager 10029 S. Tacoma Way, Suite E-2 I Tacoma, WA 98499 D (253) 573 9939 I F (253) 573 9959 I M (253) 327 3410 paul.davis(a�terracon.com We have experience working with members of the project teams including Weinstein A+U, Swenson Say Faget, Lydig Construction, DLR Group, KPFF and BNBuilders. Projects with Weinstein A+U include 2220 East Union, 1012 First Avenue Renovation, and State Hotel Renovation. Projects with Swenson Say Faget include Ballard Park, YWCA Family Village at Issaquah and UW Hall Health Primary Care Center. Lydig projects include Seattle SD Wilson Pacific Middle School, Seattle SD Pinehurst School and GSA Building 7 Structural Renovation. DLR Group projects include Boeing NBF Customer Delivery Center, U Place Phase 1 Building and Beaverton SD Kaiser K5. KPFF projects include SeaTac Airport International Arrivals Facility, Expedia Headquarters Seattle and Third and Lenora Tower. BNBuilders projects include 1818 Fairview Avenue East Life Sciences Building, SEA113 BE Meyers and MultiCare Allenmore Behavioral Health. We can provide a sample certificate of insurance upon request. If you have any questions or if we may be of further assistance, please do not hesitate to call. Thank you for your consideration. Respectfully Submitted, MAYES TESTING ENGINEERS, INC. Timothy G. Beckerle, P.E. Principal Firm Qualifications: Firm Profile, Organizational Structure & Staff Certifications Project Experience Proposed Personnel Fee Proposal: Estimates & Fee Schedule Exceptions Memo 59 Fir ic t s� °`� ,. 4 fie Corporate Headquarters 18001 W. 106th St, Ste 300 Olathe, Kansas 66061 140+ Branch Offices Nationwide 4000+ Employees ENR Top 50 Design Firm Mayes Testing Engineers Mission Statement "We create loyal clients by providing them with professional solutions that stand." Mayes Testing Engineers stands behind our clients by providing professional solu- tions, which include quality inspection, testing and materials engineering ser- vices, that contribute to safe, economical and enduring structures. Mayes Testing Engineers stands behind our employees by offering personal growth, continuous training and a reward- ing career path in a professional environ- ment. Mayes Testing Engineers stands for a healthy, growing, profitable company that rewards its employees and supports the community. MAYES TESTING ENGINEERS PROVIDES PROFESSIONAL SOLUTIONS THAT STAND. Mayes Testing Engineers was founded in 1984 and has offices in Lynnwood, Tacoma and Portland with a combined staff of over 120 employees. In August 2016, Mayes joined Terracon which not only brings additional local staff to our team, but provides resources of a national company with over 4000 employees. Quality service and client satisfaction have helped Mayes Testing Engineers become one of the largest and best- known providers of construction quality assurance services in the Pacific Northwest. Our services include: Special Inspections Construction Materials Testing Condition Surveys Nondestructive Testing Materials Engineering and Consulting Seismic Welding Quality Assurance/Quality Control Plans 999 Our commitment to excellence includes hiring and retaining the most qualified staff in the industry. Among our manage- ment staff, including ten Professional Engineers, are some of the most experienced materials experts in the Pacific North- west. They provide valuable support to the project team. Our project management structure is designed to ensure clients re- ceive excellent communication, technical support and effective cost control for large and small projects from start to finish. Mayes Testing Engineers continues to develop new and im- proved services for our clients. We strive to provide the most competent, knowledgeable inspectors in the field. Our Training Program provides numerous lab and field opportunities to help all employees further their skills within the company. Mayes Testing Engineers is proud of the client relationships we have built. Our client list includes: 199 9991 999 9999 9999 State of Washington Port of Seattle University of Washington Microsoft Boeing Amazon Portland State University City of Tacoma State of Alaska Kemper Development Many schools and hospitals 60 MAYES TESTING ENGINEERS, INC. A 1ref axon COMPANY s: Mayes Testing Engineers, Inc. has fully accredited laboratories in Washington and Oregon. The firm's principals are full-time Registered Professional Engineers. Project Managers and Inspection Managers have more than 15 years of experience in testing, inspection, and consulting. The firm has materials engineers in welding, concrete, soils, masonry, asphalt, fiber reinforced polymer, and nondestructive testing. To insure high quality and consistent performance, the Quality Control Man- ager performs periodic audits on all inspectors and laboratory personnel. A fundamental element of Mayes Testing Engi- neers' structure is easy access to principals and managers by field personnel and clients. FIRM NAME: WEBSITE: Mayes Testing Engineers, Inc. a Terracon Company www.mayestesting.com FOUNDED: 1984 as Boss Testing, Inc., 1991 as Boss & Mayes Testing Engineers, Inc., 1996 as Mayes Testing Engi- neers, Inc., 2016 merged with Terracon Consultants, Inc. FEDERAL ID: DUNS: WA UBI: 81-3376917 782464481 602-362-795 OWNERSHIP STRUCTURE: Terracon is 100 percent employee - owned. No single employee owns more than five percent of over- all company shares. The single largest shareholder is a Terracon employee ESOP program. MAYES TESTING ENGINEERS, INC. ORGANIZATIONAL CHART Michael Mayes, P.E. President FIRM LOCATIONS Seattle Office 20225 Cedar Valley Road Suite 110 Lynnwood, WA 98036 Ph: 425.742.9360 Fax: 425.745.1737 mdolder@mayestesting.com Portland Office 7911 NE 33rd Drive Suite 190 Portland, OR 97211-1960 Phone: 503.281.7515 Fax: 503.281.7579 trevor.tickner@terracon.com Tacoma Office 10029 S Tacoma Way Suite E2 Tacoma, WA 98499 Phone: 253.584.3720 Fax: 253.584.3707 paul.davis@terracon.com Jennife Hempel Marketing Client Services Manager Administrative/ Marketing Staff Michael Dolder, P.E. Senior Principal Stuart Carter, PE Special Projects Manager Staff Technicians Raymond Ramos IT Manager Trevor Tickner, PE Portland Branch Manager Chuck Schneider Laboratory Manager Portland Senior Project Managers Portland Inspectors Paul Davis, PE Tacoma Branch Manager Mark Gordon Laboratory Manager Tacoma Senior Project Managers Tacoma Inspectors Timothy Beckerle, P.E. Principal Jesse Kane/Zen Revilla Laboratory Managers Seattle Senior Project Managers Seattle Inspectors Trip Edgerton Business Development MAYES TESTING ENGINEERS, INC. A licrracon COMPANY 61 Firm Qualifications: Staff Certifications MAYES TESTING ENGINEERS, INC. imNNMINEMMNV MA,,,, A1rr"r( con COMPANY STEEL ���� i 7 S/ ; r y/ //MISCE MISCELLANEOUS i�� /////%%/ ✓iii �iri c0ivrriaiii%ioiiiie�iiif/Gi ail EMPLOYEE Brett Adam Joe L. Allen Edward Bauman Tim Beckerle Bruce Berger Dave Bernier Andrew Bontrager Shannon Burgess Tom Cain Ahmed Alnazary Tom Callea Danielle Candelaria Raymond Carter Stuart Carter John Chebul Steve Collins Ilir Dardania Paul Davis Heath Defoor Lloyd Detterich John Dizon Keith Dohrman Randy Dohrman Mike Dolder Trip Edgerton Beorn Edmonds Bob Gardner Mark Gordon Kevin Graham Ryan Green Brad Gross Biniyam Hailemariam Carl Harrington Jeffery Helton Kevin Hill Aaron Hisel-Ritz Matt Howey Brody Humphrey lan Janeczko Kelly Johnson ACI Grade 1 WABO - Batch/Placement ICC - Concrete WABO - Reinforced Concrete ICC - Prestressed Concrete WABO - Prestressed 0 m c O U ICC- Structural Steel WABO - Structural Steel Ultrasonic Level II Magnetic Particle Level I/II Penetrant Level I/ ICC - Fireproofing WABO - Fireproofing WABO Shotcrete ICC -Structural Masonry WABO - Structural Masonry Asphalt Testing Soils Compaction NICET Certificate Soil Bearing Capacity WABO - Lateral Wood Proprietary Anchors Class WABO - Proprietary Anchors 62 Firm Qualifications: Staff Certifications MAYES TESTING ENGINEERS, INC. MYdC,1�WPdld l i/l A lrcrrOCOO COMPANY CONCRETE STEEL F/P SICIS/ SCELLANEOUS EMPLOYEE Jesse Kane Jim Kay Jacob Keas Alex Keyzers Samuel Larson Joseph Long Nicholas Leede Anas Mandi Zachary Mamlock Marco Martinez Mike Mattox Mike Mayes Joel Morder D. Bruce Morgan Lonny Morrison Samuel Owens Karl Pauly Chris Putnam Zen Revilla Carl Reynolds Patrick Rice Dennis Sanborn David Schmutzler Keenan Schulz Ed Smith Kyle Smith Charles Solway Skip Szurek Carl Tacker ACI Grade 1 WABO - Batch/Placement ICC - Concrete WABO - Reinforced Concrete ICC - Prestressed Concrete WABO - Prestressed d O U ICC- Structural Steel WABO - Structural Steel Ultrasonic Level II Magnetic Particle Level 1/II Penetrant Level I/II ICC - Fireproofing Erik Tichenor - - - - - Barry Tuttle Earl Uy - - - Jeffrey VanBlaricom - - - Aaron VanderPol - Mark Vassallo - - Wally Wagner - - - - - Jeffrey Ward - Craig Williams - - - Todd Wirtz - - - - WABO - Fireproofing WABO - Fire Resistant Penetr WABO Shotcrete ICC -Structural Masonry WABO - Structural Masonry Asphalt Testing Soils Compaction NICET Certificate Soil Bearing Capacity WABO - Lateral Wood Proprietary Anchors Class WABO - Proprietary Anchors 63 m µnri P� ) �(M I�i 7�yy yin M) j'I�� e ��r'�.IUY.Jf�v�l r �lm�ro'�rtY W �fl i�4iw Ylm„? l� SNOHOMISH COUNTY COURT,HOUS,E -RENOVATION, REFERENCES: Owner: Snohomish County — Jeff Hencz (206) 499-0747 DATE: 2018 — Present FEES: $313,442 DESCRIPTION: This $72 million project consists of a five level (plus partial basement) structural steel addition totaling 30,214 gross square feet as Phase I. Phase II will consist of the renovation of approximately 47,229 gross square feet of the existing Courthouse which will remain operational during the renovation. PORT OF ,TACOMA PIER 4 PHASE 2 RECONFIGURATION Tacoma, WA DATE: Sep 2016 — Apr 2018 FEES: $209,294 DESCRIPTION: This $83 million project is part of a $250 million terminal improvement project to strengthen and realign the existing berth to handle new cranes capable of serving ultra large container ships. Scope of work involves demolition, wharf construction, dredging, and construction of a two-story structural steel framed marine building. REFERENCES: Owner: Port of Tacoma — Mike Kisak (253) 383-5841 POS,,SEATAC AIRPORT INTERNATIONAL ARRIVALS FACILITY SeaTac, WA international passengers facility. REFERENCES: Owner: Port Construction Services — Sara Mitchell (206) 604-7390 DATE: Sep 2017 — Present FEES: $925,870 DESCRIPTION: This $766 million project is a new expanded arrivals facility at SeaTac Airport. The facility includes a multi- level, 450,000 square -foot building located east of the current Concourse A. An iconic aerial walkway spans 900 feet across and 85 feet above the existing taxi lane and connects arriving from the South Satellite across the top of Concourse A to the new MAYES TESTING ENGINEERS, INC. oM ummuummuuumnroevmnrw,.../...- AlEI,rr,C011 COMPANY 64 F 1 v,jet m.ti"t424 a /,,f„s SEATTLE OPERA AT THE CENTER Seattle, WA ,,,Ip""111111111111. DATE: Jun 2017 — Present FEES: $163,188 DESCRIPTION: This $60 million project consists of a four-story, 105,000-square-foot facility on the site of the vacant Mercer Arena at Seattle Center. The public will be able to watch rehearsals, see sets assembled and attend community and educational events. A big window along Mercer Street will give passersby a view into the rehearsal and community spaces. REFERENCES: Owner Rep: Shiels Obletz Johnsen, Inc — Mike Tihista (206) 396-9059 WASHiNGTON STATE CONVENTION CENTER- Seattle, WA DATE: Aug 2018 — Present FEES: $2,242,990 DESCRIPTION: This $1.6 billion project consists 1.5-million square foot addition to the convention center. The schedule will be very fast paced. The buildings are supported on concrete mat footings, large trusses, brace frames and seismic demand critical welding. The concrete floor quality will be critical. The facility incorporates 1,250,000 square feet of convention space and 250,000 square feet of parking and retail in an innovative program including stacked exhibit halls — located both above and below grade — two stacked meeting room levels and an industry leading 60,000 square foot ballroom. The project also includes two adjacent blocks of mixed - use co -development towers to the north, planned as a 542,000 square foot office tower and a 404-unit residential tower. Both rise over street -level podiums with retail opportunities and sit above the convention center's below -grade loading docks. REFERENCES: Owner: Pine Street Group, LLC — Sam Russell (206) 340-9897 UW'COMPUTER SCIENCE & EI GINEE,RMNG EXPANS'�ON Seattle, WA DATE: Jan 2017 — Present FEES: $156,910 DESCRIPTION: This $110 million project consists of a new 5 floor, 135,000 square -foot building. The expansion building features a two-sided curving form that responds to the topography and flow of campus circulation. The site design reaches beyond the boundaries of the building with a shared plaza, improving pedestrian connections across Stevens Way and embracing the Mechanical Engineering and Civil Engineering buildings to either side. REFERENCES: ro Owner: University of Washington — Bryan Elion (206) 897-1868 MAYES TESTING ENGINEERS, INC. NOV P.M A1r r,cao COMPANY 65 Proposed P who rEaoa 1.1 Our proposed team has extensive experience with on -call testing projects, successfully completing hundreds of projects. The varied and complex nature of this project requires expertise in every facet of construction. PROJECT MANAGER — Dennis Sanborn We propose Dennis Sanborn as the Project Manager. Mr. Sanborn has 28 years of inspection experience. He holds WABO licenses for all inspection disciplines and has extensive soils and asphalt testing experience. He has successfully managed several public projects including SeaTac Airport, Rental Car Facility, Pierce Transit Parking Garage, Tacoma Art Museum, Tacoma Community College Expansion and Southcenter Mall Parking Garages. He will provide preconstruction services, coordinate inspections, provide cost management and technical support as well as coordinate project closeout services. Education: Reinforced Concrete I & II, Structural Steel I & II, Seattle Central Community College Registrations/Certifications: WABO Certified Inspector In: Reinforced Concrete, Prestressed Concrete, Structural Steel and Bolting, Structural Welding, Spray Applied Fireproofing, Shotcrete, Structural Masonry, Proprietary Anchors WABO Certified Field Supervisor for Reinforced Concrete, Prestressed Concrete, Spray Applied Fireproofing, Shotcrete, Structural Masonry, Proprietary Anchors ICC Certified Inspector In: Reinforced Concrete, Prestressed Concrete, Structural Steel/Welding, Spray Applied Fireproofing, Structural Masonry ACI Certified Level I Concrete Field Inspector Troxler Certified for Nuclear Densometer LEAD INSPECTOR — Carl Tacker Our proposed Lead Inspector for these projects is Carl Tacker. Mr. Tacker has 27 years of experience in the welding and structural steel industry with extensive knowledge of all aspects of steel fabrication and construction. He possesses great problem solving abilities. Projects he has worked on include POS SeaTac International Arrivals Facility, Port of Tacoma Pier 4 Phase 2 Reconfiguration, Boeing Renton Bldg 4-86 Dinol Booths, MultiCare Allenmore Behavioral Health, and Southport Office Buildings. He is responsible for materials testing and inspection, report preparation and communication with the project team. References: Boeing — Russ Bates (206) 218-9475 russell.h.bates@boeing.com • Boeing — Katrina Toole (206) 651-1694 katrina.m.toole@boeing.com • Boeing — Oana Wilson (206) 259-1005 oana.o.wilson@boeing.com Registrations/Certifications: Na WABO Certified Inspector in: Reinforced Concrete, Structural Steel and Bolting, Structural Welding, Proprietary Anchors ICC Certified Inspector in: Reinforced Concrete, Structural Steel/Bolting, Structural Welding AWS/CWI Certified Welding Inspector, No. 07110471 • ASNT Level II Certified UT and MT MAYES TESTING ENGINEERS, INC. MINVM 66 A lr fl,con COMPANY The below estimate for the Fire Station 51 project is based on review of the 60% CD Set dated 11/1/18. A detailed construction schedule was not available for our review. Additionally, documents for Fire Station 52 were not available. We assume that Station 52 will be of similar construction to Station 51 and therefore the estimate for Station 51 can be used as a ROM cost for Station 52. Once additional information becomes available it would benefit the City of Tukwila to provide us the opportunity to review and revise these estimates based on the updated information. We assume all soils related testing and inspection will be performed by the geotechnical engineer of record. We assume structural steel members will come from a local Puget Sound or Portland area fabrication shop. Tukwila Fire Station 51 Testing and Inspection Services Mayes Testing Engineers, Inc. Cost Estimate No. 18549T Estimated No. Item of Units Extended Unit Price Total Inspection Services Reinforced Concrete Inspection Foundations: Estimate 4 Slabs on grade: Estimate 3 Misc/Sitework: Estimate 4 inspections at 4 inspections at 4 inspections at 4 hours per inspection hours per inspection hours per inspection 44 Hours 75.00 /hr 3,300.00 Cold Form Metal Framing Inspection 16 Hours 75.00 /hr Estimate 4 inspections at 4 hours per inspection Masonry Veneer Inspection Estimate 4 inspections at 5 Structural Steel Fabrication Inspection Estimate 5 inspections at 4 Structural Steel Erection Inspection Estimate 10 inspections at 8 Ultrasonic Testing hours per inspection hours per inspection hours per inspection Estimate 5 inspections at 4 hours per inspection Project Management (Includes meetings, site visits, report review, mix design review, and misc. consultation) Laboratory Services Concrete Compressive Strength Cylinder Test Miscellaneous Services Cylinder Pick-up Mileage Secretarial Services (Types reports, mail, postage, etc.) 1,200.00 20 Hours 75.00 /hr 1,500.00 20 Hours 90.00 /hr 1,800.00 80 Hours 90.00 /hr 7,200.00 20 Hours 95.00 /hr 1,900.00 15 Hours 105.00 /hr 1,575.00 60 Each 25.00 ea 1,500.00 Total Estimated Costs: No Charge No Charge No Charge $19,975.00 A four-hour minimum charge per call applies to all inspections. A premium rate of 1.5 times the regular will be charged for all work outside of normal working hours in excess of 8 hours per day and on Saturdays, Sundays and Legal Holidays. Payment is net 30 days. This estimate is valid for 90 days. !AYES TESTING ENGINEERS, INC. 67 The below estimate for the Justice Center is based on review of the plans dated 10/5/18. A detailed construction schedule was not available for our review. Once additional information becomes available it would benefit the City of Tukwila to provide us the opportunity to review and revise these estimates based on the updated information. We assume all soils related testing and inspection will be performed by the geotechnical engineer of record. We assume structural steel members will come from a local Puget Sound or Portland area fabrication shop. Item Inspection Services Reinforced Con Foundations: Resteel: Slabs on grade: Slabs on deck: Misc/Site: Tukwila Justice Center Testing and Inspection Services Mayes Testing Engineers, Inc. Cost Estimate No. 18549T crete Inspection Estimate Estimate Estimate Estimate Estimate 6 inspections at 4 5 inspections at 4 4 inspections at 4 4 inspections at 4 5 inspections at 4 Estimated No. of Units hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection 96 Hours Extended Unit Price Total 75.00 /hr 7,200.00 Structural Steel Fabrication Inspection 40 Hours 90.00 /hr Estimate 10 inspections at 4 hours per inspection Structural Steel Erection Inspection Estimate 5 weeks 40 hours per week Ultrasonic Testing 20 Hours 95.00 /hr Estimate 5 inspections at 4 hours per inspection Baseplate Grout Inspection Estimate 2 inspections at 4 hours per inspection Project Management (Includes meetings, site visits, report review, mix design review, and misc. consultation) Laboratory Services Concrete Compressive Strength Cylinder Test Grout Compressive Strength Test Miscellaneous Services Cylinder Pick-up Mileage Secretarial Services (Types reports, mail, postage, etc.) 3,600.00 200 Hours 90.00 /hr 18,000.00 1,900.00 8 Hours 75.00 /hr 600.00 30 Hours 105.00 /hr 3,150.00 100 Each 6 Each 25.00 ea 25.00 ea Total Estimated Costs: 2,500.00 150.00 No Charge No Charge No Charge $37,100.00 A four-hour minimum charge per call applies to all inspections. A premium rate of 1.5 times the regular will be charged for all work outside of normal working hours in excess of 8 hours per day and on Saturdays, Sundays and Legal Holidays. Payment is net 30 days. This estimate is valid for 90 days. AY 68 S TESTING ENGINEERS, INC. MAYES TESTING ENGINEERS, INC. P2 Fee Schedule omuu�nuunmiae,.., Alkeft[ocafl COMPANY INSPECTION; SER1/, ICES ' Concrete Inspection (includes Reinforcing Steel, Concrete Placement, Shotcrete, Augercast Grout, Grout, Batchplant) Post Tension Concrete Inspection (includes placement and stressing) Proprietary Anchor Inspection (includes Epoxy Grouted and Expansion Anchors) Masonry Inspection (Includes cmu and brick veneer) Lateral Framing Inspection (includes wood and light gauge) Seismic Resistance System Inspection Fiber -Reinforced Polymer Inspection Fireproofing Inspection Laboratory Technician Lead Inspector Structural Steel/Welding Inspection (includes bolting) Non -Destructive Testing Dye Penetrant Testing Magnetic Particle Testing Ultrasonic Testing LABORATORY SERVICES Concrete Testing Concrete Absorption, Unit Weight and Moisture Content Test Concrete, Augercast Grout or Nonshrink Compressive Strength Cylinder Test (includes curing, breaking and report) Concrete Compressive High Strength Cylinder Test (over 10,000 psi) Concrete Core Compressive Strength Test (includes trimming and testing) Shotcrete Panel Test (includes 4 cores) Voids and Density of Hardened Concrete Test (ASTM C642) Masonry Testing Masonry Drying Shrinkage Test (set of 3) Masonry Grout or Mortar Compressive Stength Test Masonry Prism Test (grouted or ungrouted) Retaining Wall Unit Absorption Test 75.00 /hour 75.00 /hour 75.00 /hour 75.00 /hour 75.00 /hour 75.00 /hour 75.00 /hour 75.00 /hour 85.00 /hour 90.00 /hour 90.00 /hour 95.00 /hour 95.00 /hour 95.00 /hour 45.00 each 25.00 each 30.00 each 66.00 each 160.00 each 75.00 each 300.00 each 25.00 each 110.00 each 45.00 each LABORATORY SERVICES, Miscellaneous Testing Fireproofing Density Test Tensile Test on Coupon Assembly (with slippage #3 - #9) Tensile Test on Coupon Assembly (with slippage #10 - #18) Universal Test Machine & Operator Weld Fracture Test 80.00 each 80.00 each 105.00 each 135.00 /hour 80.00 each ENGINEERING SERVICES NDE Level III Consultation Principal Engineer Staff Engineer (includes Pachometer Testing, Floor Flatness Testing, Impact Echo Testing, Load Testing & Moisture Emissions Testing) Engineering Technician Project Manager OTHER Mileage (charged only outside our regular service area) Subsistence (lower 48 states) Reimbursable Expenses (commercial travel, rentals, consumables, etc.) Subconsultants 175.00 /hour 175.00 /hour 140.00 /hour 105.00 /hour 105.00 /hour 0.65 /mile Federal GSA Rate Cost + 15% Cost + 15% *A four hour minimum charge applies to all inspections. Overtime rate of 1.5 times the regular rate applies to all work performed outside of normal working hours, weekends and holidays. 69 70 Exceptions TO: The City of Tukwila FROM: Terracon Consultants, Inc. DATE: November 28, 2018 RE: Request for Proposal Construction Testing and Inspection Services — Fire Station 51 and 52 Project and Justice Center Terracon Consultants, Inc. ("Terracon") has reviewed the Consultant Agreement for Services provided by the City of Tukwila ("City") as part of the RFP, and respectfully requests the following modifications: 1. Section 7 Indemnification — please revise the section as follows: 7. Indemnification. The Consultant shall indemnify and hold the City, its officers, officials, and employees harmless from any and all claims, injuries, damages, losses or suits including reasonable attorney fees and costs of defense, to the extent arising out of or resulting from the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the negligence of the City. Terracon's professional liability insurance covers claims that result from any negligence and errors or omissions to the extent committed by our professionals. Requiring an indemnification which is not limited to negligence or willful acts is beyond what is covered by Terracon's Professional Liability insurance and would expose Terracon to the potential of uninsurable claims. By making the requested changes, Terracon ensures that its Professional Liability insurance will be available in the unlikely event of a claim, which benefits both Terracon and the City. Additionally, the carrier under the Professional Liability policy does not provide coverage for an upfront defense obligation due to the requirement of the engineering professional to provide a defense regardless of whether or not it was determined to be liable. Terracon requests to have the affirmative defense obligation restated as a calculation of defense costs as part of the overall damages. This avoids the situation where Terracon is required to take on the City's litigation costs in the event Terracon is ultimately determined not at fault. The remainder of the terms are acceptable. Terracon's agreement to perform the services requested in this Agreement is not contingent upon the City's acceptance of each requested modification. Terracon is willing to enter in to good faith negotiations regarding these terms and conditions. Any questions or concerns regarding these requested changes can be directed to Anish Patel at anish.patel@terracon.com or by phone at (913) 202- 7558. 10841 S. Ridgeview Road, Olathe, KS 66061 Geotechnical ■ Environmental Construction Materials ■ Facilities 71 72 City f Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Bruce Linton, Chief ofPolice BY: Bill Devlin, Sergeant Traffic Division CC: Mayor Ekberg DATE: 01/15/2019 SUBJECT: Automated Safety Camera Pilot Project Presentation ISSUE Increase public safety oOthe city roadways through enforcement and education using automated red-light cameras. BACKGROUND The most prevalent complaint from our residents is speeding on our arterials, neighborhoods and school zones. Our small traffic unit has a difficult time keeping Vpwith the increased call for enforcement. Using automated safety cameras can increase efficiencies inthe areas Oftraffic enforcement, education and the overall traffic and pedestrian safety within our city. Studies have shown that red light and speed zone cameras will make the city streets safer byreducing red light running and school speed -zone violations. Automated Safety Cameras are currently used in KinQ. Pierce, 8DOhV[OiSh' Spokane, and Chelan counties. Here in King County, there are programs in Bellevue, [)es Moines, Federal Way, Issaquah, Kent' Lake Forrest Park, Mercer Island, Renton, and Seattle. ANALYSIS Red Light Cameras: Red light runningnadonaUycouseohundnadaofdeaths.haneof thousands ofinjuries andbiUionocfdoUaroinpropertvdamage. Adriver runs ared light about every 2Ominutes and more frequently during peak times. Studies show that automated safety cameras have reduced red light running, which in turn reduces the potential serious injury right angle collisions. They educate the public and that education has a spillover effect to the non - camera intersections. They will assist with increased traffic flow and increase the safety of police officers. The camera ayetenno will assist with better tracking of intersection statistics such as traffic flovvo, number of vehicles, peak hours of the days, number of cVUisiono, and tickets issued in these intersections. They will provide more efficient service with no additional FTE'a. The Po|ioa, Prosaoutor, City Attorney, Public Works, and the Tukwila Municipal Court supports the program. Studies show that nationally ahigh percentage ofthe public ioinfavor of automated red-light cameras and the Tukwila Police Department has reached out at community meetings and through social media toverify support inour area. Proposed Intersections: The proposed intersections for the pilot project were analyzed using collision data, projected violations, layout and potential design difficulty for the conlenaa system placement. The following proposed intersections are as follows: Boeing Access at Martin Luther King Jr (Southbound and Eastbound - WSDOT), Southcenter Parkway at Strander Blvd (Northbound and Westbound), and Grady at Interurban Ave South (Eastbound and Westbound - WSDOT). Companies such enAT8has worked with VVGOC)Tintersections. The Red -Light vendors will dothe installations, that iothe normal business model. 8ignogeiorequired bythe RCW and the City will install and maintain them at their expense (vendors will provide the technical assistance with the recommending placement). The cameras have a minimal power 73 INFORMATIONAL MEMO Page 2 draw and will utilize existing power. If power is not available, the vendor will bring power in and that power will then be available for other city users. These requirements are all part of the contractual agreement. The proposed Red -Light Safety Camera intersection collision statistics 2014-2016 • Boeing Access Road at MLK Jr Way S. O 21 collisions O 0 fatalities O 2 right-angle collisions with no injuries reported O 5 sideswipes O 13 rear -end collisions O 1 collision with a fixed object • Southcenter Parkway at Strander Blvd O 34 collisions O 0 fatalities O 5 right-angle collisions with 2 injuries O 15 sideswipes O 9 rear -end collisions O 5 collisions with fixed objects • Grady and Interurban Ave S. O 24 collisions O 1 fatality O 5 right-angle collisions with 5 injuries O 9 rear -end collisions O 10 collisions with fixed objects School Speed Zone Cameras: In Washington State, school zones are posted at 20 mph, recognizing the high volume of juvenile pedestrian traffic and inherent congestion and conflicts in the vicinity of our schools. Despite these controls, individual drivers continue to speed through our school zones, creating concerns among citizens. As a result of these concerns, additional measures have been taken such as highly visible crosswalks and, in some cases, flashing lights have been installed to remind drivers of the increased presence of school -aged children during school hours. Despite these controls, we continue to see violations. The police department in coordination with public works, conducted a study of speeds during school hours in the area of Foster High School and Showalter Middle School. The speed limit signs, crosswalks and other controls themselves have been ineffective. A 2016 speed analysis Westbound and Eastbound between the 4200 and 4600 block of S.144th showed average speeds of 26 mph Westbound to 28 mph Eastbound, and max speeds of 40 mph Westbound to 55 mph Eastbound with the average volume of 1,600 vehicles per day. After expressed concerns from citizens and interest by some councilmembers, the recommendation moving forward was to include the school speed -zone camera discussion as part of the overall Automated Safety Camera Pilot Project proposal and discussion. 74 W:12019 Info Memos \Info memo - Red Light and School Zone Speed Camera Updated 1152019.doc INFORMATIONAL MEMO Page 3 Proposed School Speed -Zone Camera Location: The data presented (slide 13 and 14 of the presentation) is the basis for the location of the school speed- zone camera pilot program on South 144th Street in the vicinity of Foster High School and Showalter Middle School. The slides show compelling data over a five- day period Eastbound and Westbound of the 4600 block of S. 144th. The two cameras (Westbound and Eastbound) would be located between the 4200 and 4600 blocks of the school zone. See the attached diagram. PUBLIC RECORDS REQUESTS AND RETENTION Public records requests are forwarded to the city and the city can request needed information from the selected vendor. Images must be retained and accessible up through the exhaustion of the appeals process and then destroyed. VENDOR SELECTION The Police Department has drafted an RFP to select a suitable vender. The review and selection process will incorporate criteria based on experience and a broad level of service focused on past successes in other jurisdictions. FINANCIAL IMPACT Considering normal Red-light and School Zone Cameras Vendor business models, there is no upfront cost, and the per camera, per -month charge quoted is estimated at $4,500.00 to $5,000.00. These programs are self -funding and vendors normally require a 3-5-year contract to actualize their return on investment. The per -year contractual cost would be approximately $480,000.00. RECOMMENDATION Staff is seeking input from the Committee on the pilot program to be incorporated into the final ordinance that will be considered at a future Committee of the Whole and Regular Meeting. . Further, I recommend a phased process for the implementation which affords the Council an opportunity to off ramp at various junctures prior to an actual contract being signed. This affords the department to work through the multiple steps required to ensure a successful program. SUPPLEMENTAL INFORMATION REQUESTED At the end of the October 22, 2018 meeting, the council requested additional information /responses to several questions. Responses to the inquiries are outlined below: 1. Attached in the slide packet are the pictorial representations of the three intersections showing the approximate locations of the cameras. 2. Per the RCW 46.63.170 (d), Cameras can only take a picture of the vehicle plate and not the driver or the interior of the violating vehicle. 3. Use of revenue after program costs for cameras and other equipment, can be used for traffic safety programs or initiatives 4. Photos and video are maintained in the vendor cloud and regulated by The Tukwila Police Department based on our requirements. This is no different from In -Car Camera or Body - Camera video. Images and video are available through the PDR process facilitated by the police department. 5. Retention policies associated with video and photo enforcement are regulated by the WA State Retention Schedule for Law Enforcement. See slide # 8 of the attached powerpoint for the various categories. W:\2019 Info MemoslInfo memo - Red Light and School Zone Speed Camera Updated 1152019.doc 75 INFORMATIONAL MEMO Page 4 76 6. I intend to set a minimum time of 90 days for general retention not associated with an appeals process or case investigations or proceedings. The latter will abide by the WA State retention policy. 6. Additional information requested regarding School Speed Zone Cameras show the following: • They measure violators speed during school zone hours • They are treated the same as Red -Light Cameras as far as retention and processing • The Fines can be higher based on the violators speed measured over the posted limit ADDITIONAL QUESTIONS POSTED The traffic camera proposal and ordinance were sent back to committee and at the 3 December Committee Meeting, Chair Hougardy asked several questions. These questions with answers are listed: What is Fine in School Zones? If a Traffic Officer writes you a ticket (RCW 46.61.440 it would be the following schedule: * 0-5 MPH $214.00 * 6-10 MPH $234.00 * 11-15 MPH $296.00 * 16-20 MPH $378.00 * 21-25 MPH $480.00 * 26-30 MPH $583.00 * 31-35 MPH $685.00 * 36+ MPH $808.00 Photo Enforcement * School Zone Speed Camera Violation * 0-10 MPH $210.00 * 11+ MPH $240.00 * Red Light Camera Violation $124.00 * Fines set by RCW 46.63.170, RCW 46.63.110 W:12019 Info MemoslInfo memo - Red Light and School Zone Speed Camera Updated 1152019.doc INFORMATIONAL MEMO Page 5 What times will the cameras be operational? * Usually an hour before and two hours after school, and the times can be changed, but must be accompanied by proper signage and flashing lights advising driver's that the cameras are in operation. The police department will collaborate with the school district to publish and establish times of operation for the flashing signs. At what Speed limits would the fines be enforced? Can these be changed? If so, who makes the decision and how are others notified? * RCW dictates, police have discretion. The Police Chief will collaborate with the City Council to set that threshold. Where would the cameras be placed? * Between FHS and Showalter Middle School When was the study in the referenced in the presentation conducted? We work closely with public works and are constantly gathering data, we just bought additional 8 speed/data gathering signs. The study/information gathered in the school zone (east and west bound S 144th Street between FHS and Showalter) was collected in 2016. Will the Tickets be reported to insurance companies? * No, automated enforcement tickets are treated like parking tickets and are not reportable and do not accumulate points. What other types of mitigation are available and are they being considered? * Public works have added crosswalk signs in the middle of the roadway in the 4600 block of S. 144th Street, no other traffic calming plans at this time, because plans such as pinch points, traffic circles, traffic islands, and/or speed bumps would require major construction and additional funds. What other cities have school speed zone cameras, and have they been removed and why? * The surrounding jurisdictions have school zone cameras and are only increasing, there programs as they are quite effective to reduce speeding in the school zones. Seattle has 120 School zone cameras, Renton, Tacoma, and Des Moines all have school speed zone cameras just to name a few. Tacoma has the only state's Speed zone camera as of this writing. What kind of Public outreach if any is planned before consideration of passing the ordinance? * Social media, community meetings. What kind of outreach to the school Board and School District, if any is planned before consideration of passing the ordinance? VV:I2019 Info Memos\Info memo - Red Light and School Zone Speed Camera Updated 1152019.doc 77 INFORMATIONAL MEMO Page 6 * Chief Linton and Sgt Devlin met with the Tukwila School District Superintendent on 7 Jan 2019 and discussed the upcoming proposal. Chief Linton met and briefed the Schoolboard on 8 Jan 2019 and is working with the School District Communications Officer for dissemination throughout the district toinclude parents and student drivers. ATTACHMENTS Povverp0/ntvvith supplemental information to include data graphs and diagrams Public Safety Committee Meeting Minuteo, Oec3. 2018. G|8Map of S.144th(Potential |A\pproxinnate Location ofSchool Zone Cameras) wA2013Info memos�/nfomemo Red Light and School Zone Speed Camera Updated 11n2019,doc 78 teteder 1 fixed object Southcenter Parkway at Strander Blvd 34 collisions: 0 Fatalities 5 right angle w/2 injuries 15 sideswipe 9 rear -enders 5 fixed objects Grady and Interurban Ave S 24 Collisions: 1 Fatality 5 Right angle w/5 injuries 9 Rear -enders 10 Fixed objects IN I Boeing Access Rd @ Martin Luther King Jr Wy - SB and EB directions Southcenter Parkway @ Strander Blvd - NB and WB directions Grady Wy @ Interurban Ave S - EB and WB directions m u \ \\ 1 The activity of enforcing laws and ordinances and citing violations (including traffic, non -traffic and vessel or vehicle -related violations). DISPOSITION AUTHORITY NUMBER (DAN) DESCRIPTION OF RECORDS RETENTION AND DESIGNATION DISPOSITION ACTION LE2010-052 Rev. 0 Automated Traffic Safety Cameras — Retain until exhaustion of appeals process NON -ARCHIVAL Citation or Notice of Infraction Issued then NON -ESSENTIAL Images captured by automated traffic Destroy. OPR safety cameras which have resulted in the issuance of a citation or notice of infraction. LE2010-053 Rev. 0 LE2010-054 Rev. 0 LE2010-055 Rev. 0 Automated Traffic Safety Cameras — Retain until verification that no infraction NON -ARCHIVAL Citation or Notice of Infraction Not Issued has been captured NON -ESSENTIAL Images captured by automated traffic then OPR safety cameras which have not resulted in Destroy. the issuance of a citation or notice of infraction. Automatic License Plate Recognition Retain until exhaustion of appeals process NON -ARCHIVAL Images — Case -Specific then NON -ESSENTIAL Images of vehicle license plates captured Destroy. OPR by automatic license plate imaging equipment and which do contain images significant to case investigations or court proceedings. Automatic License Plate Recognition Retain until verification that a significant NON -ARCHIVAL Images — Not Case -Specific image has not been captured NON -ESSENTIAL Images of vehicle license plates captured then OPR by automatic license plate imaging Destroy. equipment and which do not contain images significant to case investigations or court proceedings. w. Treated the same as RLC's w Processed the same Retention the same Fines are higher w 2 Cameras at $5,000.00 per camera, per month - $120,000.00 per year w 2 Photo enforcement signs $500.00 each - $1,000.00 2 lighted School zone signs -currently shopping for vendors Nt.4:1'" Wlkwa \\ \ peed imi signs by themselves tend to be relatively ineffective. During our analysis, we find that the 85th percentile speed (as depicted in the upcoming slides) is more than the speed limit. Flashing signage is recommended for indicating school speed zones during the active school hours. Other possible counter measures to speeding in school zones can include speed humps, raised pedestrian crossings, intersection or mid -block bump - outs, or using crossing guards. = killed by a vehicle traveling 20 mph It increases to 13% at 30 mph. The risk increases rapidly from, reaching about 52% when the vehicle speed is 45 mph. Slower vehicle speeds, mean a pedestrian has a greater chance of survival if hit, which is the benefit of the school speed zone. 000 SS 2-10_0- 1 8. (0100 Over![Sur-fir-nary Total Days of Data: 5 Speed d Limit_ 2D Average Seed: 22.28 50th Percentile 5 r eid: 21.93 85th Percentile Ste: 26.23 lame Speed Rang' 17 1e 27 Minimum Speed: 5 MaxlmumSpeed: 40 Display Status_ Mixed Display Average Volume per Day: 318.0 Total Volume: 15,40 w a-Chita-zt-= -a Ow ad a()mar 1 L__al ` *--Led 1 im Average Speed O% Sp, o1 Overall Summary otal Days of Data! 6 SReod Limit 20 Average Speed. 23.06 50th Percentile Speed: 23_47 55th Percentile Sped - 28 52 Pace Speed Range 19 to 29 -9100 C erop hoot Violaters 34 0-- Minimum Speed: 5 Maximum Speed: 55 Display Status. Mixed Display Average VDIume per Day: 272127 Total Volume: 1633.6 1 -et111 loside Threshold Vehislese Skewed Other 2-6 n f.lt,;L*1 10:U0 14110 a pd Unlit Average 57-0 Speac, a5% Speed \\\ CO CO p e JAN 21 OCT 20 JUL 20 APR 20 QUARERLY ANALYSIS MAR 21 JAN 20 QUARTERLY ANALYSIS FINAL PUBLIC SAFETY COMMITTEE UPDATE FULL IMPLEMENTATION DETERMINATION ANNUAL ANALYSIS WITH UPDATES AS REQUESTED ANNUAL ANALYSIS QUARTERLY ANALYSIS OCT19 QUARTERLY ANALYSIS OF THE PROGRAM BEGINS JUN 19 RED LIGHT CAMERA PILOT PROGRAM BEGINS BEGINS APR 19 • CONTRACT REVIEW AND COUNCIL APPROVAL MAR 19 • VENDOR SELECTION & SITE SURVEYS JAN 19 DRAFT PROPOSAL & RFP • Pup!lc Safety co. m:TTee • Community Oriented Police Citizens Advisory Board • Tukwila International Boulevard Action Committee • Tukwila School Board • School Faculty and Parents • Tukwila Reporter Newspaper • Hazelnut Publication • City of Tukwila Website linked to Police Department Website TUKWILA POLICE RED-LIGHT CAMERAS COMMUNICATIONS STRATEGY CO 00 Proposed School Zone Speed Cameras 100 Public Safety Committee Minutes December3, 2018 D. Contract Amendment: BNBuilders Staff is seeking Council approval of Amendment No. 3 to Contract 18-049 in the amount of $165,100 and $100,00 contingency for demolition of the vacant buildings on the Travelodge property. Staff would like to demolish as soon as possible due to the risks associated with vacant buildings. The contractor is hoping to begin demolition in December 2018 pending utility disconnects and permits. The demolition and associated work is included in the approved Justice Center project budget. The Committee asked that the memo be updated to reflect that the City will pay a premium of around $60,000 to demolish the Travelodge now before demolishing the other buildings on site. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 10, 2018 SPECIAL CONSENT AGENDA. E. 2018 Public Safety Committee Work Plan Committee members and staff discussed the status of items on the Committee work plan, which will be included in the Committee of the Whole packet for a Council year-end report. DISCUSSION ONLY. III. MISCELLANEOUS Traffic Camera Pilot Project The traffic camera pilot proposal and ordinance were sent back to Committee after the addition of a proposed school zone camera pair in the vicinity of Foster High and Showalter Middle School on South 144th. The Police Department's original proposal was forthree red light intersection cameras, but some Councilmembers expressed interest to include school zone speed cameras in the pilot. Committee members discussed the proposal. Judge Walden offered that tickets given by officers in school zones cannot be reduced, and tickets resulting from these cameras would be preferable as they can be reduced and they do not go on a permanent record. Community service is also an option in lieu of payment. She believes school zone cameras are effective at reducing speeding behavior. Chief Linton addressed outreach, stating that PD will engage with social media just as with the original proposal. He met with the new interim Superintendent and will reach out to the School Board. Chair Hougardy asked that the following questions about the school zone cameras, some of which are answered in the memo and presentation, be incorporated into a fact sheet for Council and public reference before the next meeting: 1) What is the fine amount in the school zones? Give examples. 2) At what times of the day will the cameras be operational? Can these times be changed? If so, who makes that decision and how are others notified? 3) At what speed limits would the fines be enforced? Can these be changed? If so, who makes that decision, and how are others notified? 4) Where would the cameras be placed? 5) When was the study referenced in the presentation conducted? 6) Will the tickets be reported to insurance companies? 7) What other types of mitigation are available and are they being considered? 101 Public Safety Committee Minutes December3, 2018 8) What other nearby cities have speed limit cameras in their school zones? Have any removed the cameras and why? 9) What kind of public outreach, if any, is planned before consideration of passing the ordinance? 10) What kind of outreach to the School Board and School District, if any, is planned before consideration of passing the ordinance? Chair Hougardy indicated that she had concerns about the social justice impact of school zone cameras but liked the idea of the flashing lights serving as warning as well as the fact that the fine can be reduced or substituted with community service. Councilmember McLeod stated that he was in support of moving forward with the red-light pilot and that the school zone cameras needed another touch by Committee. He asked if PD would consider removing one red light camera from the pilot. Chief Linton stated that the locations were identified based on data and complaints and the proposal is to leverage modern technology since officers can't be everywhere. His recommendation remains three intersections and one school zone speed area. Councilmember Robertson said he wants the focus to remain on safety and reducing dangerous driving behavior. The Committee agreed that the 2019 Public Safety Committee should discuss this item prior to sending it on to Committee of the Whole. Adjourned 6:38 p.m. Committee Chair Approval Summary by LH 102