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HomeMy WebLinkAboutCOW 2019-01-28 Item 3A - Public Safety Plan - Commissioning Services for Fire Station 51 and Justice Center with Keithly Barber Associates for $143,069COUNCIL AGENDA SYNOPSIS ,44,4144, - ------ ---------------- -- - - -------------- ------- ----------- Medi ngDate Prepared by Mayor's review Council review 01/28 1.9 RB , 02/04/19 RB ITEM INFORMATION ITEM No. 3.A. S I Al+ SPONSOR: RACIIEL B ANCHI ORIGINAL AcFNIDA DATE: 01/ 28 9 AGENDA I 1 LNI TiiiiE Commissioning services contract for Fire Station 51 and the Justice Center 1/28/19 Motion Date 02/04/19 El Resolution il kg Date Award 0 Public Hearing Mg Date 0 Other Mtg Date CXI I, 6 ORY G. DiJcuJizon 0 1 Ordinance • Bid AN Date Mtg Altg Date illts Date SPONSOR El Council Finance Pire OD [11)&R El Police LIPW E Court MayorDCD SPoNsoR'S The Council is being asked to allow the Mayor to execute contract to provide SUMMARY commissioning services for the Fire Station 51 and Justice Center projects. These services and fee are expected and a part of the Council -approved budgets for these projects. RI NT 17,\VED BY 11 C.O.W. Mtg. E CDN Comm 0 Finance Comm. El Arts Comm. El Parks Comm. [1] COMMITIEE CHAIR: ROBERTSON Public Safety Comm. Planning Comm. Trans &Infrastructure DATE: 01/22/19 RECOMMENDATIONS: SPoNsoR/ADNuN. C()MMIT.117,1', Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPEND1 fURI, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $143,069 $143,069 $143,069 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/28/19 2/4/19 MTG. DATE ATTACHMENTS 1/28/19 Informational Memorandum dated January 11, 2019 Draft Contract Minutes ro the Public Safety Committee meeting of 1/22/ 9 2/4/19 2 Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy City Administrator INFOR ATIONAL E ORANDU TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: January 11, 2019 SUBJECT: Keithly Barber Associates Inc. Contract for Commissioning Services ISSUE The Council is being asked to allow the Mayor to execute contract to provide commissioning services for the Fire Station 51 and Justice Center projects. These services and fee are expected and a part of the Council - approved budgets for these projects. BACKGROUND The City requires the services of a commissioning firm for Fire Station 51 and Justice Center projects. These services help ensure the project mechanical and 'electrical systems and components are installed and performing correctly in accordance with the design and manufacturers standards. After thorough staff review of the candidate firms that responded to the City's Request for Qualifications, the City Council is being asked to approve a contract with Keithly Barber Associates Inc. The City issued and advertised a Request for Proposals (RFP) inviting interested firms to submit a proposal to provide the necessary consulting services for the projects. Eight firms submitted proposals. The proposals were reviewed and evaluated by three reviewers against the scoring criteria in the RFP. Based on their qualifications and proposed fee estimate, Tukwila based Keithly Barber Associates Inc. is the top ranked firm and is recommended for selection. The City has confirmed that Keithly Barber Associates, Inc. is well qualified to conduct the work required. We request authorization to contract for the commissioning services for the Tukwila Public safety Plan - Fire Station 51 and Justice Center projects. In addition, Fire Station 52 project will likely require commissioning services. At this point, an estimated fee for FS 52 has been identified by the consultant for the City to add this scope of work to the contract, when that project is ready to start construction. Because the proposed fee is an estimate and will vary based on actual services required during construction, a 10`)/0 contingency has been added. The City will issue the initial notice to proceed solely for the amount needed for Fire Station 51 and the Justice Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 3 FISCAL IMPACT The contract annOuOt, aUoVv@nD8 for Fine Station 52 and contingency are all within the projects budgets. The following table shows the contract amount, allowance for FG52and the contingency G0oUnL Justice Center '(estimated fee) 06,787 Fire Station 51 (estimated fee) 29.504 Contract Amount 96,291 Fire Station 52ha||ovvance\ 53.772 Contingency (1O96ofabove) 13.006 Total $143,069 RECOMMENDATION The Committee iobeing asked toapprove the commissioning contract and consider this item adthe COnlnldfee of the Whole meeting on January 28, 2019 and subsequent Regular Council meeting on February 4`2Q1S. ATTACHMENTS Keithly Barber Associates proposal for services with Scope of Work and Fee Phone:2O6~433-z80O ° En]ail:Nayor@Tukwi[aVVA1gov + VVebdte:Tukm/ ���� ~°v� ~�"�� x*wm^wxxa Contract Number: CONSULTANT AGREEMENT FOR COMMISSIONING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, VVooh|ngton, hereinafter referred to as ''the City,. and Keithly Berber Associates, Inc., hereinafter referred to as "the Consu|ton[, in consideration of the mutual banefito, terms, and conditions hereinafter specified. 1. Pnmiect Dmmipinntion. The Consultant is retained by the City to perform construction commissioning ean/ioeo in connection with the projects UUad Tukwila Safety Plan — Fire Station 51 and Justice Center. 2. Scope of Services. The Consultant agrees toperform the oemiceo.�ent�edonExh|b��" 8�achadhereto, inc�dkl the proV�iQnofaU|abov.nno�ria|e.equ' erkandeupo|ims. 3. Duration mfAuqreanlent Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending at the end Oemarnbar2O2O. unless sooner terminated under the provisions hereinafter specified. Work under this Agreement aho|| oonnnnenoe upon written notice by the City to the Consultant to proceed. The Consultant shall perform all sen/|omS and provide all work product required pursuant to this Agreement no later than December 31, 2020, unless on extension of such time is granted in writing bythe City. 4. PaVmnent. The Consultant ohe/| be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant ahoU be made as provided on Exhibit "A" within the proposal attached hereto, provided that the total amount of payment to the Consultant ahe|} be on o time and nneter|o|o bosis, not to exceed $29.504 for the Fire Station 51 project and $66'787. including all Optional Services. The contract amount will not be changed without mxpcaeo written modification ofthe Agreement signed by the [3h/. The total contract amount will be $96,291, excluding Washington State Sales Tax. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to dote. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made tothe Consultant inthe amount approved. C. Final payment of any balance duo the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. O. Payment as provided in this section shall be full compensation for work performed, services rendared, and for all nnoheria|e, aupp||eo, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington fora period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All docunlents, drovvngo, specifications and other nneter|o|o produced by the Consultant in connection with the services rendered under this Agreement oho|| be the property ofthe City whether the project for which they are made is executed or not. The Consultant shall bepermitted t8 retain oVpigs, including reproducible copies, ofdrawings and specifications for |nfornneUon, reference and use in connection with the Consultant's endeavors. The Consultant shall not beresponsible for any use nfthe said documents, drevvings. specifications or other materials by the City on any project other than the project specified inthis Agreement. 8. Compliance with Laws. The Consultant shall, in performing the een/|cea contemplated by this Agreenoent, faithfully observe and comply with all fodera|, ateto. and |000| |ewa. ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City. its Vffioera, officials, employees and volunteers harmless from any and all c|ainns, injuries, damages, |uosoo or suits including attorney feea, arising out of or resulting from the acfs, errors or omissions of the Consultant in performance of this Aureennent, except for injuries and damages caused hythe 'sole negligence ofthe City. Should a court of competent jurisdiction determine that this Agreement is subject to FiCVy 4.24.115, then, in the event of liability for dmnnogas arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Citv, its off|mars, offioia|s, ennp|oyeeo, and volunteers, the Consultant's liability hereunder shall be only to the extent ofthe Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCVV, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. G. Insurance. The Consultant shall procure and maintain for the duration of the /\groemont, insurance against claims for injuries tqpergunaordmmageto propertywhich may arise from or in connection with the performance ofthe work hereunder by the Conou|tant, its ogenho, napreoentad|veo, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise ||nn|t theCity's recourse toany remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with e minimum combined single |irn|t for bodily injury and property damage of $1.000.000 per accident. Automobile Liability insurance shall cover all ovvned, nnn-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (|8{}) form CA OO 01 or substitute form providing equivalent ||ob|Uty coverage. If necessery, the policy shall beendorsed toprovide contractual liability coverage. 2. Commercial General Liability insurance with limits no |eoo than $1.000.000aach occurrence, $2.000.000 genera/ aggregate. Connnnern|a| General Liability insurance shall be xvhttsm on ISO occurrence form CG 00 81 and shall cover liability arising from prenlisaa, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with nemoaut to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State nfWashington. CA revised :1-2otn 4. Professional Liability with limits no Aeoo than $1.000,000 per claim and $1,000.000 policy aggregate limit. Professional Liability insurance shall be appropriate tothe Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to[eplaced with insurers with acurrent A.M. Best rating ofnot less than Aj/|i O. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory enddnoonnento. including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days ofexecution ofthis Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the pert of the Consultant to maintain the insurance as required shall constitute o material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the boeenh, immediately terminate the contract or, otits discretion, procure orrenew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on denland, or at the sole discretion of the City, offset against funds due the Consultant from the City. 8. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect tothe oerV|msa provided pursuant tothis Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the podiaa hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax orsocial security or for contributing to the state industrial insurance program, otherwise goaunn|ng the duties of on employer with respect to the Consultant, Orany employee 0fthe Consultant. 10. Covenant AqainatContinqentFees. The Consultant warrants that hehas not employed ur retained any company or peraon, other than a bQnafiUe employee working oo|a|y for the Conou|tant, to solicit or secure this nontroct, and that he has not paid or agreed to pay any company or person, other than o bnnafide employee working solely for the Conou|to[d, any fee, nonnnn|ooion, percentogg, brokerage fAe, giftS, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without |iobi||ty, or in its discretion to deduct from the contract price or uono|dgraUon, or otherwise recover, the full amount of such fee, commission, peroentoge, brokerage fee, gift. nrcontingent fee. 11. Discrimination Prohibited. The Conau|tant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, ra|igion, creed, co|or, national origin, oge. veteran status, aax, sexual orientation, gender idenfitv, nnor|tm| otcduo, political affiliation or the presence of any disability in the selection and retention of employees or procurement ofmaterials orsupplies. CArevised :1-2mn 12. Aaaiqnnm»nt The Consultant shall not sublet nrassign onyofUlooenviceaooveredbvthia Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision ofthis Agreement or any time limitation provided for in this Agreement shall not constitute o waiver of any other provision. 14. Termination. A. The City reserves the right toterminate this Agreement at any time by giving ten (1[) days written notice tUthe Consultant. B. In the event of the death of o nnennber, partner or officer of the {}onsu|tant, or any of its supervisory personnel assigned to the proiect, the surviving members of the Consultant hereby to complete the work under the terms of this Agraernent, if requested to do so by the City. This section shall not be o bar to renegotiations ofthis Agreement between surviving members ofthe Consultant and the City, ifthe City aochooses. 15. Applicable Lmm,| Venue; Attornmy'o Fees. This Agreement oko|| be subject to, and the Consultant shall at all times comply vvith, all applicable fedaro|, state and local laws, regu|ationo, and ru|mm, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, orbitrotion, or other proceeding is instituted to enforce any tonn of this Agreenoent, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall b8entitled toits adhm fees and costs ofsuit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Smverabi|itVend Survival. |fany term, condition orprovision ofthis Agreement isdeclared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions She|| nan0min fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination ofthis Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following City Clerk City of Tukwila O2008outhcenterBoulevard Tukwila, WA 88188 Notices tnConsultant shall basent tothe following address: Keithly Barber Associates, Inc. Attn: Jeremy Fugera 5O5Andover park West Suite1O1 Tukwila, \8/AS81OO 18. EnbreAArgemnmnt Modification. This Agreement, together with attachments oraddenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negnUationo, repraeentotiono, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed Uythe parties. CA revised :1-2on DATED this day of 120 CITY C)FTURVV|LA CONSULTANT Allan Ekberg, Mayor Attest/Authenticated: - Printed Name: Title: Approved aotoForm: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised :1-2oo 10 EXHIBIT A Keithly Barber Associates and Toombs & Associates City of Tukwila Public Safety Plan Projects Tukwila, WA December 7th, 2018 Commissioning Services Statement of Qualifications & Proposal for Fire Stations 51 & 52 and Justice Center Solutions for Better Buildings Keithly Barber Associates, Inc. wwwkeithlybarber.c©m Corporate Headquarters: 565 Andover Park West, Suite 101, Tukwila, WA 98188 Tel: 206.865.8254 Fax: 206.246.1691 11 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates 1. EXECUTIVE SUMMARY 2 2. COMPANY PROFILE .3 3. PROJECT APPROACH AND METHODS 6 4. TEAM AND TEAM ORGANIZATION .................7 5. AVAILABILITY AND CAPACITY 12 6. PRICING 12 Keithly Barber Associates, Inc. Table of Contents 12 �kddul Sum, ma City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates Attn: SO] Owner's Representative Re: City ofTukwila Fire Station 51 52 and Justice Center [xServices K8APoint pfContact: Jeremy FuQere,C[P'LEEDAPBD+C—Principal. Tel: (3O6)8]S'D2S4.Email: ieremv6Dkeithlvbarber.com. Address: 565 Andover Park West, Suite 101, Tukwila, WA 98188. Keithly Barber Associates (K0)isoTukwila, Washington based commissioning firm with in-house mechanical, electrical and automated control systems expertise. Our portfolio includes projects ranging )nsize from afew thousand to over a million square -feet, utilizing project delivery methods from spec/bid/build through design/build and assist, and highly collaborative approaches involving team co - location sites. Our services are provided in accordance with the highest professional commissioning standards, including the Building Commissioning Association's (BCuA) Essential Attributes and Best Practices, and A5HRAECommissioning Guidelines. KBAhelps Owners and Project Teams obtain new and existing building systems that continuously function in accordance with the Owner's requirements. Our team of honest, hardworking, highly experience and creative commissioning professionals accomplish this efficiently, effectively and fairly by expertly listening, considering and collaborating. KBA'sproposed team has specific experience with Courthouses, Correctional Facilities and Fire Stations, including the Skagit County Community Justice Center, Stafford Creek Corrections Center, King County Children and Family Justice Center and the Snohomish County Courthouse. In addition to these projects, as a company, KBA has also provided commissioning services for the Kitsap County Jail and Los Angeles [ounty'sW1en'sCentral Jail. |naddition tothese projects, KBAcommixuioned7O+StateandMunicipo| government projects of varying types; 26 of which were project managed by either Jeremy Fugere or Myra Ferriols (all on our proposed project team). Members of our proposed team have also commissioned Sfire stations for the City of Seattle, including Fire Station I0and Emergency Operation Center, aswell asthe .Seattle Public Utilities Operations Command Center. 4saresult ofour operations command center work, and our many other mission critical projects, such as data centers and medical facilities, we fully grasp the role commissioning plays in providing resiliency and risk management for the mission critical systems associated with the Tukwila public safety buildings. Being located in Tukwila, KBA is particularly eager to participate in these projects, which serve our community with such importance. Our location, within minutes of each project, places us in a unique position to provide cost-effective, high-level service and the frequent on -site coordination associated with efficient commissioning. As a result, webelieve that apartnership between the City 'ofTukwila and KBA will enhance the new construction courthouse and fire station projects by providing assurance that the facilities are served with efficient systems that minimize energy waste and negative environmental impacts and provide asafe, healthy and comfortable environment for occupants. Thank you for the opportunity to submit our proposal. Please don't hesitate to get in touch if you have any questions regarding the enclosed information. We hope to work with you and your team in the near future. Jeremy FuBerc [Cp LEBDAPBD+[ KBA Principal Keithly Barber Associates, Inc. Executive Summary — Page 1nf14 13� City nfTukwila; Public Safety Plan Projects; Keithly Barber Associates —^- 1. Identification of Firm )AddnessS65AndmverParkVVest, Suite 101,Tukwila, VVA9D1Qo b>Telephone: 2OG'O35'D354 c)Emai|: jerennV@keithvbarber.comd) Date Established: 1996 2. Areas of Specialization &_ Expertise: KBAisanemployee owned, commissioning specialty firm with in-house mechanical, electrical and automated control systems capability. We commission both new and existing building systems. Our team of9[xproviders has completed 4DDprojects since l996, ranging from a few thousand to a million square -feet in the U.S. and abroad. Each of our technical staff have an average of 25 years of experience designing, installing, operating, troubleshooting and commissioning building systems of all types. Our firm is a Certified Small Business Enterprise (SBE) and is certified under King County's Contracting Opportunities Program for Small Contractors and Suppliers. Eight (8) of our 9 CxA's, including our 2 proposed primary commissioning providers are both BCxA/ BCCP Certified Commissioning Professionals (CCP's). The CCP was the first commissioning certification tocomply with the VVAState Energy Code. 3. Total Size and Breakdown pfFirm: KBAemploys Stechnical staff and ] administrative staff. A company organizational chart is included below. Kent Barber Managing Principal Senior Project Manager Sarah Stewart �efing Administrator Rebeca De Jesus Financial Administrator mmTiurin General Office Administrator Senior Projecl Managers Ryan Hay Jeremy Fugere LEED AP SD-C. CCP Senior Commissioning Professionals | Project mummeo Ken Toombs Myra Fenriols Joe Warren ccp cummissio«invpmfessionmls Patrick Berdick CCP. LEED AP Technical Commissioning Provider Wes Ellis Jeramy Bromley ccp 4. Previous Project Experience: The team weare proposing for this project has commissioned 70 public safety facilities, including, 5 fire stations and 36 justice and detention facilities. Examples of these projects are summarized below. In addition to 5 projects completed within the last 5 years, we Keithly Barber Associates, Inc Company Profile — Page 2of14 14 City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates have included Z projectsthat were completed over Syears ago, and 3that are inprogress, because they seem particularly relevant: Snohomish County Courthouse Addition and Renovation, (Everett, WA).Scheduled for completion in 2021, Jeremy Fugere is the Cx Project Manager, assisted by Myra Ferriols. This 29,000 square -foot addition, plus renovation, includes: Jury Assembly, Sheriff and District Court administrative offices, Criminal Hearings courtroom, secure staff and in -custody circulation in selected courtrooms, Superior Court Trial Courtroom, and updating accessibility in selected courtrooms. Construction involves working within an occupied and functioning courthouse and complex phasing. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems to be commissioned include HV4[systems and controls (including integration with the fire alarm system); fire protection systems; plumbing systems (including drainage systems, domestic water heating system and natural gas system); emergency power generator; lighting controls; access controls and alarm monitoring system; video surveillance system and irrigation system controls. Fire and Rescue Station 72 for Central Pierce Fire.and Rescue (Puyallup, WA). Due for completion inJune ZOl9, Myra is the Cx Project Manager/Primary CxA for this design -build project consisting of anapproximately 1G,SOUsquane'fomt single -story fire and rescue station which includes l2sleeping rooms, kitchen, dayroom, apparatus bays, multipurpose meeting room, shower/restrooms and support spaces. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy review. Systems to be commissioned include HVAC and refrigeration systems and local controls (including integration with the alarm system); plumbing (including gas solenoid valves and hot water heating, pumping and mixing controls); lighting controls (including interior and exterior lighting controls) and power service and distribution. King County Children &Family Justice Center for King County Washington WA). Currently in progress, Jeremy Fugeneisthe [xProject Manager for this 329,000 square -foot new construction courthouse, juvenile detention center and parking structure. The CxA team includes Myra Ferriols, Wes Ellis and Patrick 8erdbckasField CxA' .Theprojectispuoo|n0LEEDGo|dN[-v4.3EAp1 Fundamental Commissioning and NC v4.2 EAcl Enhanced Commissioning. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems under commission include HVACand controls (including integration with the fire .alarm system);lighting controls; domestic hot water heating and pumping and mixing controls; fire alarm system; electrical distribution system; emergency generator systems; transfer switches; video surveillance system; electronic safety and security; detention security electronic systems; integrated audio -video systems; integrated projection screens; intercommunications and programming systems; assistive listening system and irrigation system. Skagit County Community Justice Center for Skagit County (Mount Vernon, WA).Completed in 2DlU,Myra Ferho|swas the [xProject Manager/Primary [xA for the new construction cfZ45OOD square -foot community justice center with 4UObed capacity. She was assisted byJeremy FuBes' Patrick Berclick, and Wes Ellis. The project included spaces for rehabilitation programs and training, health and psychological services and food preparation and laundry facilities. Services and deliverables were os specified for the Tukwila Public Safety Plan projects. Systems commissioned included HVAC systems and controls (including integration with the fire alarm system); service, domestic and process hot water heating, pumping and mixing controls; kitchen refrigeration; lighting controls, including interior and exterior and envelope air barrier testing. Keithly Barber Associates, Inc. Company Profile — Page 3nf14 15� _ City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates Point Defiance Zoo|SAMi Education Center, Tacoma Public Schools. Construction completed in 2018. Myra Feniob is the [nProject Manager/P,hnaryCxA for this project (completed except for the post occupancy revie*). Myra was assisted during the design phase byJeremy Fugene.The project is a 30,000 square -foot, environmental education center located inside the Point Defiance Zoo. It houses 8 teaching stations and science labs, a fabrication shop, discourse spaces, a large collaborative area and administrative spaces. Services and deliverables are as specified for the Tukwila Public Safety Plan projects. Systems commissioned include VKFHVA[,ductedand un- clucted fan coil units coupled with central outdoor heat pumps and individual energy recovery ventilators for each VRF fan; domestic hot water provided by gas fired water heaters with recirculation pumps; interior and exterior lighting controls that are integrated with the HVAC control systems. Seattle Fire Station #8, Completed ZO1I.Jeremy Fugere was the [nProject Manager/Primary CxA for this 2-story, 7,790 square -foot fire station renovation. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception cf the post occupancy review. Systems commissioned included HVAC and controls, including integration with the fire alarm system; lighting controls, domestic hot water pumps and mixing controls, backup/emergency power, and plumbing trap primers. Seattle Fire Station #14. Completed 201.Jeremy Fugere was the [xProject Manager/Primary CxA for this full renovation and seismic upgrade to an existing 17,584 square -foot fire station, originally constructed in1926.Achieved LEEDSilver certification. Services and deliverables were asspecified for the Tukwila Public Safety Plan projects. Systems commissioned were HVAC (including VRF) & controls, including integration with the fire alarm system; lighting control, and domestic hot water heating, pumping and mixing controls. Seattle Fire Station #4D.Completed 2O1IJeremy FuQerewas the CxProject Manager/Primary CxA for this 5,OD0square-foot fire station renovation and seismic upgrade. Services and deliverables were as specified for the Tukwila Public Safety Plan projects, with the exception of the post occupancy review. Systems commissioned included HVAC & controls, including integration with the fire alarm system; interior lighting controls, and domestic hot water heating, pumping and mixing controls. Fire Station #10(Seatt|e, WA)'Completed in2O0g,Jeremy Fugenewas the [xProject Manager/Primary CxA for this 63,000 square -foot renovation facility housing a fire station operations area, a fire alarm dispatch center, and an emergency operations center. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned included HVAC related equipment and control systems, lighting control system and backup and uninterruptable power systems. Received LEED Silver certification in 2009. Seattle Public Utilities Operation Command Center Upgrade (Seattle, WA). Completed inZU08 this 28,753 square -foot center was fully remodeled for the purpose of upgrading the systems. Myra Ferddgwas the Primary CxA. Services and deliverables were as specified for the Tukwila Public Safety Plan projects. Systems commissioned were all HVAC systems, lighting controls and domestic hot water. Project received LEEDGo|d certification inJO1O. Keithly Barber Associates, Inc. Company Profile — Page 4nf14 16 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Vk­ et Briefly discuss your approach and this Managing Pro|ectsSimultaneously and Expeditiously: Our approach tomanaging the ]projects simultaneously is described under Team Organization, in the Team and Team organization section of this proposal. yVerefer you tnthis section toavoid repetition. Integrating Cx Requirements with the Design Consultant and Project Team: At its most fundamental level, building commissioning is performed to confirm and document that a building performs in accordance with its functional requirements. However, delivering a building that functions per the Owner's requirements |s really the goal of any reputable project team, in its entirety. Emphasizing this common goal provides significant leverage for integrating Cx into the overall project, such that the entire team takes ownership of the commissioning process and its' success. Cooperative commissioning of this type requires the team to support the commissioning plan and specifications, which are logical, project -specifically designed and enforceable. These must be understood by the team and fairly and consistently enforced. KBA's first order of CxA business will be to quickly complete the Cx Process Plan and present it to the team. We suggest that each design team member review and comment on the plan. A final plan is then developed based on review comments and related negotiation. We suggest that each design Cx team member then sign the working plan to indicate acceptance and agreement to follow the process. The construction phase portion of the plan is then fully included in the project's specifications utilizing commissioning specific specifications, and byintegrating commissioning requirements into related spec sections. Specifications will focus on project -specific clarity and enforceability, avoiding unnecessary boilerplate. Above all the Cx process, plan and specifications must be evenly and rigorously enforced, and foster a culture of doing things right the first time, addressing issues immediately asthey arise. Developing Performance Requirements which are Measurable and Verifiable: Measurable and verifiable performance requirements are the foundation of any valid Cx process, as measurable and verifiable test acceptance criteria and repeatable test procedures are what validate the Cx process. A good CxA begins focusing from the very inception of the Cx process on identifying and documenting what requirements need to be defined, and immediately begins tracking their development through verification as Cx acceptance criteria. Defining basic user requirements, such as room temperatures and lighting level are fairly straightforward and typically a part of any programming agenda; though the CxA's experience in developing commissioning related project requirements adds value to this process. Often, however, a greater challenge exists in defining performance metrics for such things as operator and occupant interface with controls systems and equipment. Developing practical and achievable performance criteria and metrics requires close collaboration between the project's managers, designers, and the buildings future user groups and operators. Tothis collaborative effort, the [xA brings focus on how we are going to test and verify the concepts and the skillful use of facilitating documents. Concepts and high-level goals are documented in the OPR; then developed into quantifiable requirements and specific implementation strategies, which are developed and documented with the BOD documentation and the LEED required 'Current Facilities Requirements' and 'Operations & Maintenance Plan'. The final steps in fine tuning the performance requirements and strategies come while working out detailed control logic and integration inconjunction vvithdeve(opingrepeatab|efunct1ona|testingprocedures. Quality Control: KBA's general philosophy regarding Cx QA/QC focuses on 'doing things right the first time'. Our Cx Quality Management Plan will be included as an integral part of our overall Cx Process/Management Plan. We formally and vigilantly identify, track and resolve coordination items through every step ofthe process, always trying toanticipate issues |nadvance. VVeuse work/document development coordination forms to submit written requestsfor coordination and information from all project team members. Design reviews utilize similar documentation. Written responses from the team Keithly Barber Associates, Inc. Project Approach and Methods — Page Suf14 17' of Tukwila; Public Safety Plan P Associates � � are required per the CxPlan and specifications.Issues affecting project quality, process, schedule and budget are identified and explained for written owner input and direction before issues are checked off as resolved. Pending issues of this type will be included as a part of all progress reports. Work products and deliverables are reviewed by one of our Cx Quality Managers, not only prior to submittal to the client or team, but also on a monthly basis at invoicing time. Invoices will not be submitted until the Cx Quality Manager confirms that the electronic project file contains sufficient work to justify the percentage of work being invoiced for. Progress reports identifying issues affecting project quality, process, schedule and budget will be submitted with each invoice. CxA work samples are submitted for owner review and team input prior to full on development. The samples will also be reviewed by the Cx Quality Manager prior to submittal. Similarly, for standard Cx related work byothers, asamp|e may be requested for [xA.review. Risk Management: Commissioning related Fisk management involves evaluating systems for potential sources of negative impact on resiliency, performance and indoor environment, and prioritizing the application of resources to manage impact probability and severity. Determining the appropriate level of commissioning effort for the various systems and equipment is one example of an exercise in commissioning risk management. Risk management is important for building owners because it helps to protect the returns on their financial investment. Minimization of risk and maximization of value is a function of a project's commissioning scope. The level of assurance commissioning provides an owner increases with the level ofcommissioning effort allowed bythe Cxscope ofwork. %BA likes toaddress this from the very earliest scoping efforts via frank and direct communication with the owner and project team. Project schedule management is heavily intertwined with Cx-related risk management. Mitigation involves constantly, vigilantly and honestly assessing the effects ofany long-term impacts to the construction schedule on commissioning activities, and collaboratively and creatively working as a team to overcome challenges and roadblocks. This is something at which our team excels. The fact that K8Aislocated snclose tothe site will facilitate this bycost effectively allowing the CxA,to'make frequent coordination visits tothe project site if needed. �� � Teann0rgan�athzn:�]uproposed r CxAteam will be�dbyPhndpaVSen�rpro�ct Manager Jeremy Fu8en�Ccp,LEEDAP. ]e,em�spublic safety pro�ctresume dates back hnLEED Sike�G0KSFSea�|e FkeStadon1(1`�hichhouses Se�±|e'sEmergency Operations Center (EOC).Jeren�yvvorhedonth� project with h SandVVeinsteinAU,the construction management and architectural firms onTukwila Fire Stations S1&5Z.After completing Seattle Fire Station 10in2009, hecomnmissioned4additional Ore stations, the last 3ofwhich vvereconnp|etedin2Ol3.Jeremy isalso KB4^sPhnnary[nAfor the King County Children & Family Justice Center and the Snohomish County Courthouse; and hpwvorkedonour Skagit County [onnmunity]usdceCenter CxAteam. The Tukwila ]usdceCenter architect, DLR,vvasthe architect for the Skagit County CornmonityJustice Ccnte�and ism/orkingnnthe King County Children Q Fanni|yJustice [entecThe 'scopes ofwork for aUthese projects have been similar tothe Tukwila Public Sa�tyPnjectxCxAScope ofVVprk.AdditionaUy,inthe last 1Uyears Jeremy has commissioned 13VRF projects involving 3di�erenttypes nfVRFsystems, over half ufthese inthe last Syears. Finally, through his work inthe last Syears on3public safety buildings and Jdata centers, Jerenny|sthoroughly familiar with the role comrnissioningplays inproviding red|iencyand risk mmanoQementfor the mission critical systems associated with the Tukwila pubUcsafety buildings. For the Tukwila Public Safety building projects, we propose Jeremy for the overall [x Program Leader. Hewill also serve asthe pro]ect-spedficPrimary [xAfor the JusdceCenter. Because construction completion for the Justice Center is scheduled to occur at approximately the same time as construction �������� T�ma�T�mO����n—R�6�� City ofTukwila; Public Safety Plan Projects; Keithly Barber Associates completion for Fire Station 52, we propose Senior Commissioning Professional Myra Ferriols, CCP, LEED AP to work with Jeremy and serve as the project -specific Primary CxA for Fire Station 52. Myra was KBA's Primary CxA for Skagit County Community Justice Center, and the Stafford Creek Corrections Center Furniture Factory. She isalso working with Jeremy onour King County Children & Family Justice Center [xAteam and has commissioned 3VRFsystems. VVepropose tohave Myra serve asthe Primary CxA for Fire Station 51,aswell asS2' inorder toprovide continuity between two projects, which have the same project teams and similar systems. Jeremy and Myra will be supported in the field, as required, by skilled and experienced commissioning professionals, Patrick Berdich, [CP, and Wes Ellis. Patrick and Wes played major functional testing roles on our Skagit County Community Justice Center CxA team and will be similarly involved on the King County Children & Family Justice Center. Please refer to the Roles & Responsibility Table (below) for a summary of the specific duties we propose for Jeremy, Myra, Patrick and Wes. Resumes for all 4ofthese individuals appear below, aswell. 1. Roles and Responsibilities Table: Overall Program PrincipalSenior CxPM: Jeremy Fugere, CCP, LEED AP Overall Program CxLeader. Main client contact. Manage overall resources and coordinate [x resources. Responsible for development of overall Cx Process Plan. Lead and coordinate the design reviews for all projects. Fine Station 51 Justice Center Fire Station 52 � Primary Commissioning Agent - Overall doy'to'day leader ofthe Cxprocess through final completion. Develop commissioning process plan and specs. Lead CxA design submittal review. Primary responsibility for: CxAsubmi#a| review, developing and witnessing HVAC systems readiness and FPTprocedures; on -site reviews; witnessing startup; final report and systems manual; post occupancy reviews. Myra Ferdo/s ` Jeremy Fugere Myra ` Ferr|n|s Commissioning Agent ' Review contractor submittals and documentation; prnvideon'site reviews; witness startup; development ofsystems readiness and FPT procedures; primary responsibility for witnessing systems readiness and FPTprocedures, and troubleshooting; O&M and training review; primary responsibility for final [udocumentation and turnover review. Patrick 8erdick Wes Ellis Patrick Berdick Keithly Barber Associates, Inc. Team and Team Organization — Page 7nf14 19 � City ofTukwila; Public �nPro��cs �Keithly BarberAssociates - 2. Key Team Members Experience and Skill Summary: JenpmyFugere MyraFenrioos__ Acted asthe Primary CxAfor comparable projects ([x Planning and Process Management) , 13years CxA1OU+projects 14years' CxA^SU+projects Experience � � design & control strategy optimization 14years [x+3years es EnQineehngO6kK�W1ana8er l2years[x Experience jnoperation, maintenance&tnoub|eshootin0 ofHVA[systems 8^energy management control systems l4years C«+3years as Engineering O&M Manager @9 years Mechanical contracting ad service 1Syears HV4Cservice, 1Zyears new & existing systems [x Knowledge ioair & water TAB l3years troubleshooting tool &^ TABCx 13years troubleshooting too|& T48Cx Experience with energy management control system � trending & data logging 30+yeors 12yean � Certifications [[P,LEEDAP8D+C C[P,LEEDAP � .. ' B[xAMember ~' 3. Proposed Team Resumes: JereM7yFUg8n8, CCP LEED/\P BO+C Project Manager/Lead CxA Licenses and Certifications w BCx4Certified Commissioning Professional (C[p) * LEEDAccredited Professional with sBuilding Design and Construction Specialty, U�.Green Building CouncO,2O11 ° 0EEDAccredited Professional, U.S.Green Building Council, 3OO7 * AA5,Multi-Occupational Trades, Renton Technical College, VVA * Electrician ELU7—Maintenance, Department nfLabor and Industries, 2OU4 * Electrician EL6AO7 — HVAC/Ref rige ration, Department of Labor and Industries, 2000 • Refrigeration Journeyman Mechanic Class C License, City of Seattle, 1999 • Refrigeration Steamfitter4pprenticesbip Program, United Association Local ]Z,with Honors, 1994' 1999 * Air -Conditioning and Refrigeration Technology 1, Universal Technical Institute, with Honors, 1993 * Federal [FCType | and || Refrigeration License, 199] General Background Jeremy has aquarter ofacentury ofexperience installing, operating and maintaining, troubleshooting and commissioning a wide range of building mechanical, electrical and plumbing systems. He began his career graduating with honors, first from an HVACR Technologies program, then from a 5 year apprenticeship program consisting of ten -thousand hours of academic studies and on-the-job training. This was followed by 9 years at University Mechanical, one of the largest mechanical contractors in Washington State, where he quickly became a Journey -Level Foreman and went on to manage Keithly Barber Associates, Inc Team and Team Organization — Page 8of 14 20 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates design/build projects. He subsequently spent three -years as Engineering and Maintenance Manager for a prominent Seattle business and property owner, in charge of the operation, commissioning and optimization of the performance of commercial buildings and high -end residences located throughout the U.S.and Europe. Jeremy began commissioning for KBA^ parent company in2OOS,and was made a KBA Project Manager in 2006. He became a Co -Owner and Principal in 2009. During his 10+ years as a commissioning specialist, Jeremy has performed and managed all aspects of existing and new systems commissioning, for pre -design through post -occupancy. Many of his projects have been sustainable building projects, including over 3S LEEDprojects withcertificationstn Platinum level. Specific Areas of Experience and Expertise: KBAiscurrently serving asmsub-contractor toOAC Services for the King County Children and Family Justice Center (KC CFJC) project in Seattle and the Snohomish County Courthouse inEverett. Jeremy isKBA'sCxProject Manager for both projects. TheKCCB[ba 229,000 square -foot newly constructed courthouse, juvenile detention center and parking structure. As part of this project, Jeremy is also managing a specialized commissioning sub -consultant for security electronics and building envelope. The Snohomish County Courthouse project consists of a 29,000 square -foot addition to include new public elevators and egress stairs, a new Jury Assembly and Sheriff and District Court administrative offices. A renovation of the existing courthouse will include updated access|b/erest[oonns, hazardous materials abatement, new fire sprinkler system throughout the existing 118,000 square -foot building, working within an occupied and functioning courthouse, complex phasing, updated accessibility inselected courtrooms, anew Criminal Hearings courtroom, secure staff and in - custody circu|adoninse|ectedcourtrooms^anewSupedorCourtTho|Cnurtroorntomatchthenumber of existing judicial seats, and seismic bracing. In addition to his courthouse experience, Jeremy has commissioned fire stations for the City ofSeattle. Stations #2,#8^#14and #48totaled G9,]74square- foot andinc|udedseismicupQrades.3tatinn#1Uvvastherenovationofa63,UOOsquana-footfadUty housing a fire station operations area, a fire alarm dispatch center, and an emergency operations center. Stations #10 and #14 are LEED Silver certified. When Jeremy was in mechanical contracting, he worked on a number of special projects for the Renton police department, as well as the retro-commissioning of Lacey City Hall which housed the[by's police department. Myr8Ferriols F[P [EE[)Ap Field {.xASupport Education, Licenses and Certifications * BCx4Certified Commissioning Professional (OCP[300 * California Advanced Lighting Control Acceptance Test Technician, #TC-A814073, 2015 * LEED Accredited Professional, U.S. Green Building Council, 200B w AAS with Honors, HVAC Design Technology, North Seattle Community College, WA, 2005 w HVAC Certificate of Completion, HVACR and Solar Energy Technology, Universal Technical Institute, Phoenix, AZ, 1S86 General Background Before becoming a commissioning professional, Myra spent 15 years in the field of HVAC maintenance, repairs and installation. She has employed her extensive hands-on knowledge of HVAC systems as a Commissioning Agent since 2004, when she began commissioning for KBA's parent company. As a commissioning professional Myra has performed all commonly recognized design, construction and post -occupancy phase commissioning activities, including developing commissioning plans and specifications' developing and reviewing Owner's project requirements and AE'sbasis of design documentation, design submittal and control logic and integration reviews, reviewing equipment and Keithly Barber Associates, Inc. Team and Team Organization — Page 9 of 14 21 City of |Public control submittals, maintaining issues logs, performing and reporting onsite observations, writing, performing and witnessing functional performance tests and system readiness and installation verification plans, developing final commissioning reports and systems manuals and uploading LEED templates with supporting documents. Myra has commissioned, or been involved in the commissioning of, awide variety ofproject types, including early learning centers, K-13schoo|s' higher education, prisons, jails, manufacturing plants, science labs, pharmacy scale -up labs, performance halls, vivarium's, residential high rises, medical office buildings and hospitals. Myra's excellent technical skills are matched byamability tocommunicate effectively with 'awide range ofproject participants and tohelp resolve issues cooperatively. 'Myra isserving onthe mVVChapter of the Building Commissioning Association Board for the ZUl8'year. Similar Project * Skagit County Community Justice Center (Mount Vernon, W8).11OJ]O0square-foot new construction of inmate housing and programs, health and psychological services,food and laundry services, and was commissioned toLEEDEnhanced [xstandards. Myra was the Project Manager. • Stafford Creek Corrections Center (Aberdeen, WA). 47,000 square -foot renovation of furniture factory, Myra was the Project Manager, • King County Children and Family Justice Center (Seatt|e,WA).229,0OQsquare-foot newly constructed courthouse, juvenile detention center and parking structure, pursuing LEED Gold, Fundamental Commissioning and Enhanced Commissioning. Myra is the Field CxA for this project. m Snohomish County Courthouse (Everett, WA). 29,000 square -foot addition of public elevators and egress stairs, as well as administrative offices. Renovation of the 118,000 square -foot existing courthouse will include updated restrooms, hazardous materials abatement and new fire sprinkler system. Myra is the Field CxAfor this project. ° N0uki|teo City Hall (Mukilteo, WA), Approximately 18,000 square -foot new construction conditioned with geothermal heat pumps. Received LEED Gold certification in 2010. Myra was the Project Manager. Patrick Berdick, [CP' LEE[}AP Cx Professional Training, Licenses and Certification w BCxACertified Commissioning Professional (C[P),Z017 * University mfRhode Island, B.A' • U.S. Naval Nuclear Propulsion Training Center Graduate * Siemens Building Automation Specialist trained * LEEQGreen Associate Summarized Professional Bio Since joining KBA in early 2014, Patrick has commissioned projects from Hartford, CT to Honolulu, Hl. Never one to shy away from a challenge, Patrick has been a critical part of KBA's most challenging projects and is often teamed with Ken Toombs on some of KBA's most important healthcare projects. Patrick was first introduced to the commissioning process as an electrical technician in the U.S, Nuclear Navy and from there worked nnbuilding automation ipthe Puget Sound region asamember ofSiemens Building Technologies division. After working closely with commissioning agents on numerous projects, Patrick joined KBA and soon became a certified building commissioning professional. As a commissioning services provider, Patrick has led the commissioning effort for an impressively diverse set Keithly Barber Associates, Inc. Team and Team Organization — Page '10 of 14 22 City ofTukwila; Publicb s -_� of project types: LEED Platinum certified facilities, medical centers, research vivarium and complex industrial manufacturing plant processes. Wes Ellis Technical [xProvider Training, Licenses and Certification 0 B.S. Mechanical Engineering, University of Washington, WA, 2003 Summarized Wes is a 12 year commissioning veteran with experience on many different project types,including Higher Education, industrial and research facilities. Wes's greatest strength is his ability to grasp complex building dynamics and the interactions of various building systems. As a result, his skill at writing and executing functional performance and integrated systems tests is highly valued by the KBA team and our clients. He has performed commissioning reviews, written commissioning plans and specifications, performed installation verifications of equipment, observed TAB, completed field documentations, and written and conducted functional performance tests for many different facility types; including higher educational, research and biopharmaceutical production, industrial, high performance, and commercial offices. Wes's commissioning resume includes Gold and Platinum LEED projects, and a 'Living Building Challenge' project. Prior to commissioning, Wes designed and drafted building HVA[systems. � �N Our proposed team has the availability and capacity to commission the project outlined in this RFP. We can say this with confidence because of the way we determine our project teams. We track employee workloads and availability, and donot agree totake onprojects unless 'wecan confirm that appropriate key employees and resources are available to satisfy the project schedule. We accomplish this by tracking the 5'yearmonthly workload projection ofeveryennp|oyee.VVhenwese|ectonin-house project team, wematch the projected workloads ofour employees with the project schedule; (n addition to matching employee experience and professional goals with the project requirements. In order to provide redundancy and continuity through possible illness and vacations, we have involved more than one individual for every project. KBA has maintained a relatively consistent backlog with our approximate present size for the past 12 years. Upon request, we can provide you with a list of client contacts who will attest to our high level of continuity and performance. If selected for this project, KBA commits to maintaining adequate availability in the schedules ofthe proposed team members. Furthermore, KBA is committed and able to respond rapidly and efficiently toOwner requests and project needs. Our team is headquartered in our Tukwila office, within exceptionally close proximity to the project sites. 11111114111 Our fees for each project are shown in the following schedulesofvalues. The fee bbased onthe assumptions, clarifications and conditions documented in the CxA Fee Assumptions & Clarifications Appendix attached to this proposal. Keithly Barber AssmciOtes,Inc. Availability/Capacity and Pricing — Page 11of14 23 City ofTukwila; Public Safety Plan Projects; s Fire Station 5Dx Rate $180 3140 V130 $80 Base Scope cf Work Services and Deliverables Princ/ SPM Hours |pCXA CXP CS Labor Value $ Expense 1,b.Design Phase CxKickoff Meeting U 6 0 $840 $3 1.a.C8Process Plan 8 $840 $O 2.CxAReview nfDraft Construction Documents 4 $560 $O 3.CxADesign Submittal Review 2 4 $800 $0 4.Provide CxSpecifications &Coordinating Verbiage 4 $560 $O 5. Construction Phase CxKickoff Meeting &Cx Issues Log_ 0 S O 0 S040 $3 __ ------ G. CxA Review of Major Product Submittals G $780 $0 7. CvASite Observations & On -Site Meetings 0 16 O 0 $2.240 $11 8. Provide Systems Readiness Checklists (SRCo) & Functional Performance Test (FPT)Procedures 2 14 26 O $5,635 $0 9. Review Sva0ema'Readiness & wVdneun FPTa 4 22 ' 29 O $7.665 $14 1O.Additional Testing & Back -Checking Allowance U O S O $1.148 11.Review ^Contractor Provided Training Plan and O&Kd1Manuals S $780 $0 12.pnovide FinalCommissioning Report &Record O G 1 $920 $0 � 13_Provide Systems KHau| 0 4 4 1 $1.160 $O 14. Post -Occupancy Review Site visits O 6 U O $840 $3 15.Post-Occupancy Review Site reports & �coordination 4 $560 $0 ' Total without PyN&Contingency 6 100 84 2 $26,058 $/2 Contingency O 5 4 O {$1'3O2.00 i $7 General PM � �`== O 5 4 Q $1 303 . | $U ^ | Total Base Scope ofWork Labor &Expenses G 110 92 2 $28°664 | $13 | Optional Services and Deliverables . | � AddVVSECrequired controlled receptacles 8 $840 3 Fire Station 52: Ro0a $180 $140 $130 $80 Base Scope of Work Services and Deliverables SPM Hours PCxA CxP CS Labor Value * Expense $3 1.b. Design PhaseCx Kickoff Meeting O G O $840 I.a.CxProcess Plan G $840 $0 2.CxAReview cdDraft Construction Documents 4 $560 $0 3.CxADesign Submittal Review 4 G $1,340 $0 4.Provide CxSpecifications &Coordinating Verbiage 4 . $560 $D G.Construction Phase {)xKickoff Meeting &Cx Issues Log 0 ` G U 0 $840 $] 6.CxAReview ofMajor Product Submittals 6 $780 $0 Keithly Barber Associates, Inc. 24 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Rate $180 $140 $130 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA CxP CS Labor Value $ Expense 7. CxA Site Observations & On -Site Meetings 0 16 0 0 $2 240 $11 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures 2 14 26 0 $5,535 $0 9. Review Systems' Readiness & Witness FPTs 5 25 34 0 $8,789 $15 10. Additional Testing & Back -Checking Allowance: 0 0 10 0 $1,318 11. Review Contractor Provided Training Plan and 0 & M Manuals 6 $780 $0 12. Provide Final Commissioning Report & Record 0 6 1 , $920 $0 13. Provide Systems Manual 0 4 4 1 $1,160 $0 14. Post -Occupancy Review Site visits 0 6 0 0 $840 $3 15. Post -Occupancy Review Site reports & coordination 4 $560 $0 Total without PM & Contingency 6 105 91 2 $27,902 $34 Contingency 0 5 5 0 $1395.11 $2 General PM 0 5 5 0 $1,395 $0 Total Base Scope of Work Labor & Expenses 7 115 101 2 $30,692 $36 Optional Services and Deliverables Add WSEC required controlled receptacles 6 $840 $3 Add backup power transfer test 16 $2,240 $3' Justice Center: Rate $180 $140 $115 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA TCx CS Labor Value $ Expense 1.b. Design Phase Cx Kickoff Meeting 6 0 0 $1,080 $3 1.a. Cx Process Plan 6 $1,080 $0 2. CxA Review of Draft Construction Documents 4 $720 $0 3. CxA Design Submittal Review 2 4 $820 $0 4. Provide Cx Specifications & Coordinating Verbiage 6 $1,080 $0 5. Construction Phase Cx Kickoff Meeting & Cx Issues Log 6 0 0 0 $1,080 $3 , 6. CxA Review of Major Product Submittals 6 $690 $0 7. CxA Site Observations & On -Site Meetings 48 0 0 0 $8 640 $22 8. Provide Systems Readiness Checklists (SRCs) & Functional Performance Test (FPT) Procedures 16 0 37 0 $7,173 $0 9. Review Systems' Readiness & Witness FPTs 65 0 102 0 $23,389 $45 10. Additional Testing & Back -Checking Allowance: 0 0 31 0 $3 508 11. Review Contractor Provided Training Plan and 0 & M Manuals 6 $690 $0 Keithly Barber Associates, Inc. Pricing —Page 13 of 14 25 City of Tukwila; Public Safety Plan Projects; Keithly Barber Associates Rate $180 $140 $115 $80 Base Scope of Work Services and Deliverables Princ/ SPM Hours PCxA TCx CS Labor Value $ Expense 12. Provide Final Commissioning Report & Record 6 1 $1,160 $0 13. Provide Systems Manual 4 4 1 $1,260 $0 14. Post -Occupancy Review Site visits 6 0 0 0 $ ,080 $3 15. Post -Occupancy Review Site reports & coordination 4 $720 $0 Total without PM & Contingency 179 0 190 2 $54,170 $75 Contingency 9 0 9 0 $2,708.48 $4 General PM 9 0 9 0 $2,708 $0 Total Base Scope of Work Labor & Expenses 197 0 209 2 $59,587 $79 Optional Services and Deliverables Add WSEC required controlled receptacles 12 $2,160 $3 Add WSEC required energy metering 12 $2,160 $3 Add backup power transfer test 16 $2,860 $3 Rate Schedules, All Projects: Labor & Travel Time Rate $/Hour Principal or Senior Project Manager/ Primary Cx Authority (SPM/CxA) $180 Project Manager /Primary Cx Authority (PCxA) $140 Senior Commissioning Professional (SCxP) $140 Commissioning Professional (CxP) $130 Technical Commissioning Provider (TCx) $115 Clerical Support $80 Labor rates will escalate by 3.0% per year beginning one year from the contract Date Reimbursable Expenses Rate Mileage IRS Rate at time of invoicing Parking KBA cost Keithly Barber Associates, Inc. Pricing — Page 14 of 14 26 REQUEST FOR PROPOSAL PROPOSAL CERTIFICATION FORM TO: SOJ, Owner's Representative The undersigned provider hereby certifies as follows: 1. That he/she has read the City of Tukwila RFP and the following Addenda and to the best of his/her knowledge has complied with the mandatory requirements stated herein: Addenda Number No. 1 Issue Date November 27, 2018 2. That he/she has had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked; they have been answered. 3. That the proposer's response is valid for 90 days. Dated at Friday , this seventh of December 2018. Principal (Signature) Jeremy Fugere (Print Name) (Title) jeremy@keithlybarber.com (Email Address) Keithly Barber Associates 206-835-8254 (Company Name) (Telephone Number) 565 Andover Park W. #101 206-246-1691 (Address) Tukwila (City) WA (State) 98058 (Zip) (Fax Number) Page 2 of 8 27 28 Solutionsfor Better Buildings CxA Fee Assumptions & Clarifications,10O?0O18 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) Keithly Barber Associates and Toombs & Associates A. General Assumptions &Clarifications 1. The CxA scope of work is to provide the minimum CxA services and deliverables for compliance with the RFPand the Washington State Energy Code. Z. The services and deliverables in this proposal are consistent with the commissioning requirements of the Washington State Energy Code; however, overall compliance with these codes, including completing the Energy Code Commissioning Checklist, requires services and deliverables that 'are often provided by others. Related assumptions for this proposal are: a. [n/np/ebewritten narrative q/how each system and piece ofequipment bintended tn operate. Provided byothers (such asthe AE)and provided tothe [mA for inclusion inthe Final [xReport. b. Confirmation that TAB has been completed. K8Awill perform afield back -check nf10%of the TAB contractor reported measurements and settings for accuracy; however, reviewing the full TAB report for compliance with the project documents will be provided by others (such asthe AE). |norder tocomply with energy code [xrequirements, the review report (or some other form ofwritten confirmation) must beprovided tothe CxAfor inclusion in the Final [xReport. c. Confirmation that duct leakage testing has been completed per the project requirements. Provided by the CxA as described under Systems Readiness Review in the Services and Deliverables section ofthis proposal. d. Confirm record documents and training provided per spec & energy code requirements. Review oftraining plan and 'O&M Manuals by[xA°per RFp. Review ofany other record documents provided byothers (such asthe AE. The CxAwill need toreceive oletter verifying completion from the party providing this service, in order to complete the code required [xChecklist atthe end ofthe project. e. Envelope, air barrier testing. Provided byothers. %BAwill gladly add this tothe scope of work upon request; including design & construction review services, as well as testing in order to reduce the chances for expensive mitigation required to resolve failed test issues. if added, the work will be performed by an established associate sub -consultant, to be approved bythe client. 3. Scheduling milestones are per the RFP. Extending the schedule might affect the CxA scope of work and associated fee. 4. The field review of the systems readiness documentation and witnessing of functional performance testing (see Review 5vstenns Readiness & Witness FPTsunder Services and Deliverables) for each project will occur during a single continuous period occurring on consecutive workdays. Breaking these activities intomultiple phases may affect the level nf CxAeffort and the associated fee. B.and Eguipment within the CxA Scope of Work, Asswmmpbmno& Clarifications. The systems within the base scope of work and associated CxA fee are in accordance with the RFP. These are listed below along with related assumptions. Additional Washington State Energy Code (WS8C) requirements are noted; associated CxAfees are provided separately. |tisassumed that the extent Page 1xfg 565 Andover Park West, Suite 101.Tukwila, \mAg818M;Phone 2VGu35 8254/Fax 2VG34G1Wg1; 29 Tukwila Public Safety Projects (Justice Center and Five Stations 51 @ 52) and complexity of the Justice Center systems are consistent with the 100% DD Drawings and Specifications; that the extent and complexity of the Fire Station 51 systems are consistent with the 60% CD Drawings and 100% DD Specifications; and that the extent and complexity of the Fire Station 52 systems are similar to the 60% CD Drawings and 100% DD Specifications, except that they will serve a larger (approximately 15 KSF 2-story) building with the Fire Department Headquarters and a training room that will serve asbackup for the emergency command center: l. Base Scope ofWork. a. Heating, ventilating, air conditioning 8`refrigeration systems and controls; including integration with the fire alarm system b. Lighting controls. 1) Interior lighting. a) The extent and complexity of automated daylight dimming control is the minimum nequiredtosatisfyapp|icab(eenergVcodenequirennents.Additiona||y,K8AvviU confirm basis ofdesign lighting levels per the VV5E[ KOAwill functionally test 15% ofthese zones b) Interior lighting control inareas without automated daylight dimming control isthe minimum required tosatisfy applicable energy code requirements. It will consist of time ofday scheduling and occupancy sensors. Additionally, K84will confirm basis of design lighting levels per the WSEC. KBA will functionally test 15% of occupancy sensors and 1S%oftime ofday zone 'control. c) The following functions are not typically energy focused and are not included in this proposal but may be added upon request: manual on/off control, manual dimming, and programmable lighting level control (not associated with daylight dimnminQ). Z) Exterior lighting control will consist of time of day scheduling and photo cells. Additionally, KBA will confirm basis of design lighting levels per the WSEC. KB4m/iU functionally test 1SV6ofthese zones. c. Sen/ice/Domestic/Processwater. Hot water heating, pumping, and mixing controls; including hot water de/|verytimesand metered shutoff times at fixtures I WSE[required systems not included in the RFP. o. Controlled receptacles will be fully commissioned in accordance with the WSEC. b. EnerBymeterinA. Energy metering listed above will becommissioned asapart ofthe associated system per the VVSEC. ]. Optional backup power transfer test. For mission critical facilities, we're typically asked to include functional testing of power transfer from normal utility to UPS and backup power, and back again. We suggest this might be desirable for the Justice Center, with its emergency command center, and Fire Station 52, with its backup command room. However, because backup power was not listed in the RFP scope of systems, we've provided separate alternate pricing. C. Services and Deliverables Assumptions& Clarifications (all provided separately for each of the 3 proiects)Everything described inthe RfPisincluded. Only additional clarification i$included here. 1. Cx Process Plan, Initial Cx Kickoff Meeting Page 2 of 9 30 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CxA Fee Assumptions & Clarifioatimnm,12/O7/2018 a. [xProcess Plan: Provide aCommissioning Process Plan as required bythe Washington State Energy Code (WSEC). In accordance with these requirements and industry standards, the plan will describe the commissioning process, team member roles and the equipment and systems to be commissioned. A commissioning coordination schedule and sample commissioning procedures and forms will also beincluded. The plan shall besubmitted to the owner and the project team for review; and presented and discussed at the design phase commissioning kickoff meeting. Review comments will beincorporated into the working version of the plan. b. Design Phase CxKickoff Meeting: Lead adesign phase commissioning kickoff meeting to present the commissioning plan to the project team, emphasizing the process and team member roles. J. [xAReview ofDraft Construction Documents: Review the initially available construction documents for projectfamiliarization and toobtain information needed toprovide the Cx Process Plan. 3. [xADesign Submittal Review: Provide commissioning reviews asdescribed below toverify that the review issues were addressed. The focus of the commissioning review shall be forl) consistency between the owner's project requirements, the basis of design, and the construction documents; 2)the ability tncommission the components, equipment and systems, and the ability to perform future diagnostics andne'cornmisskoning;und3)issuespertaining to long-term performance and maintenance of components, equipment and systems within the commissioning scope oYwork. Written review comments will beprovided. The Design Team and owner's representatives respond to the comments inwriting. |fnecessary, toresolve the issues, the CxA,4Eand Owner meet and discuss the written responses. Upon request, this and any other design coordination meetings that were not described in the RFP will be provides on a time 'and expense basis. Per RFPAddendum No. 1,the design reviews for the various buildings will beperformed )naccordance with the following: a. Justice [enter Q Fire Station 53: One design submittal, and one back -check of the nearly completed construction documents, asdescribed above. b. Fire Station 51: Construction documents will be 100% complete and permit issued by the time the CxA has been hired; therefore, a commissioning coordination review will be provided to specifications in order to obtain information required to develop the commissioning specifications, checklists and test procedures. |ffurther information or clarification is required to complete the commissioning checklists and test procedures, the CxA shall submit to the project team a commissioning procedures coordination form describing the information and clarification needed. The coordination form will also document any ofthe following issues that may bediscovered during the review: issues pertaining to long-term performance and maintenance; the ability to commission the components, equipment and systems; and the ability tnperform future diagnostics and re- commissioning. The project team responds tothe comments inwriting. Design coordination meetings may beadded tnthe C*uscope ofwork upon request. 4. Provide Cx Specifications & Coordinating Verbiage: Provide the commissioning specification sections and verbiage to integrate commissioning into related sections of the specifications. S. Construction Phase [xKickoff Meeting &[vIssues Log: Page 3 of 9 31 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 862) CxA Fee Assumptions & Clarifications, 128)7X20i8 a. Construction phase Cxkickoff meeting: Lead aconstruction phase commissioning kickoff meeting with the Owner, Design Team and Contractors todiscuss issues related tothe specified commissioning process. b. Cxissues log: Provide acommissioning issues log, which shall bemaintained and updated on aregular basis during the entire construction phase commissioning process. 6. [xAReview ofMajor Product Submittals: Review the submittals ofmajor equipment and systems included inthe commissioning scope ofwork and provide one back -check ofre- submittals toverifythat the review issues were addressed. The focus ofthe commissioning review shall be for: 1) compliance with the owner's project requirements and the basis of design; 2) the ability to commission the components, equipment and systems, and the ability to perform future diagnostics and re-com mission ing; and 3) issues pertaining to long-term performance and maintenance of components, equipment and systems within the commissioning scope ofwork. Written review comments will beprovided. This review is supplemental to, and will be performed concurrently with, the AE review. |tshall bethe responsibility cfthe AEtointegrate the [xAcomments into the AEreview. 7. CxA5he Observations & On -Site Meetings: a' Site observations: Perform on -site observations during the construction process, in addition toon-site time required for functional performance testing. These site observations are supplemental to the construction review performed by the AE team, and are not intended to fulfill the traditional AE's role of confirming that construction complies with the contract documents. The primary purpose ofthese observations will betoidentify commissioning related issues before they are repeated throughout the project; though the incidental discovery ofany MEP systems issues will bereported. Asite observation report will be provided tothe owner within three working days after each site visit. All issues discovered during site observations shall be logged and tracked by KBA until resolved. Resolution of issues that pertain to AE construction review will be transferred to the Design Team for resolution management. This proposal includes back -checking logged commissioning issues one time, after the CxA has received written notification from the Contractor describing how the issue has been resolved. Additional back -checking needed osaresult ofolack nf action by the Contractor bnot included in this proposal. Upon receiving written authorization, this service may be provided on a time and expense basis. Note: the number ofsite visits required are not specifically identified. The number ofsite visits included is recommended by KBA based on the duration of these projects and may be increased or decreased with owner preference. 1) Fire Station 51 Site Observations: 4 2) Fire Station 52Site Observations: 4 3> Justice Center Site Observations: 8 b. On -Site Meetings: Provide construction phase commissioning meetings as follows, in addition tnthe kickoff meeting: l) In conjunction with the on -site observations (Re: previous service item), conducton'site commissioning meetings, es'needed during the construction process. 3) Qmhn0 periods of installation verification and functional testing, meetings shall be held inconjunction with commissioning site work asneeded. Page 4nfS 32 Tukwila Public Safety Projects (Justice Center and Fire Stations 61Q,52) CxA Fee Assumptions & Clmrificatimns,12/07/2018 3) Additional meetings maybe attended nnatime and expense basis upon written authorization from the client. O. Provide Svstems Readiness Checklists (SRCs) & Functional Performance Test JFPT) Procedures: - a. Provide 5RCs:Provide Systems Readiness Checklists (SRCs) for the contractor todocument that systems are ready for functional testing and turnover tnthe owner. b. Provide FPT Procedures: Provide functional performance test (FPT) procedures utilizing input from the A/Eand the Contractor. Adescription nf .Eand Contractor participation in FPTdevelopment shall beincluded inthe Commissioning Plan. The CxAshall include language |nthe project .spedficationsfhotrequiresthe[ontractor'sparticipat|onin developing the working FPTs. 9. Review Svstems' Readiness & Witness FPTs: a. Review Systems' Readiness: Review the Contractors' installation and systems readiness prerequisites for functional testing. The CxA/ssystems readiness review isnot intended to fulfill the traditional AE's role of confirming that construction complies with the contract documents. The CxA's scope of work pertaining to these activities shall consist of the fnU»»vinQ: l) Review the contractor's startup, testing, and TAB plans. Review completed documentation and include |nthe final commissioning report. Z) During one ofthe CkAsite observations, witness duct leakage pressure testing methodology. Review 'completed documentation andindudeinthefina|comnniss|nning report inorder tocomply with related VVAEnergy Code requirement. 3) Review the contractor's startup, testing, and TAB plans. Review completed documentation and include them inthe final commissioning report 4) Witness the TAB contractor's demonstration of 10% of TAB measurements and settings. Verify recorded data is within specified tolerances and field measurement, is equivalent torecorded data ± repeatability ofinstrumentation. Proposal assumes specified tolerances are obtainable with standard HVACTAB equipment. |fthe actual data observed inthe field |snot consistent with the specified acceptance criteria and the data documented nnthe contractors TAB forms, the contractor will make corrections and may be required to demonstrate the data for all similar systems equipment or components. It is assumed that the AE Team Mechanical Engineer will review the final TAB Report to confirm that reported readings and settings are per the contract requirements and provide to the CxA a summary of the review report for inclusion in the Final [xReport. A.record ofthe TAB report review 'brequired inorder tocomply with VV4Energy Code requirements for commissioning. S) System Readiness Documentation: a) The [x4creates System Readiness Checklists (SRCs)'which document that the systems and equipment have been provided inaccordance with the project requirements and are ready for functional testing and turnover to the owner and is ready for functional testing. b) The Contractor completes and signs the forms and submits them for CxA review. c) The CxA reviews the Contractor completed forms and performs a field double-check ofthe contractor's forms during [xAsite observations orotthe time of functional Page 5 of 9 33 Tukwila Public Safety Projects Center and Fire Stations 51852) CxAFee Assumptions 8^|Clarifications, 12/p7/2018 testing. The sampling rate described below under Witness FPTs.shall apply tofield double-checkingSRCg Acceptable results must bedemonstrated for all dou6(e_ checkedforms. |fthe actual state ofthe system, equipment, ,urcomponent isnot consistent with the state documented in the readiness form, the readiness forms for all similar systems equipment orcomponents may bedoub|e-checked. b. Witness FPTs: Witness the Contractor's demonstration of the functional performance test (FpT)prncedu!eo. Per specifications provided byKBA,the contractor shall perform the FPTs onall systems and equipment within the commissioning scope ofwork; then demonstrate the FPTs and associated acceptance criteria to the [xA. When identical software programming is used to control multiple similar systems, the CxAmay witness functional performance testing onaselection of1S0(but atleast 5)ofthe similar equipment and systems, which shall be chosen by the CxA at the time of the test demonstration. 8AS mapping and trend logging that demonstrates stable real-time performance must be reviewed for all systems (no sanmpUnQ). Scheduling and coordinating the Contractor's participation in functional performance testing shall be the responsibility of the Contractor. If the functional test demonstrations do not confirm the acceptance criteria, the contractor will berequired toresolve the issues and demonstrate the FpTsagain. For systems that were sampled, the contractor may be required to demonstrate the FPTs all similar systems equipment orcomponents. The CxAlabor and expenses for this additional witnessing will beprovided inaccordance with the Assumptions section ofthis proposal. All issues discovered during functional testing shall be logged and tracked by KBA until resolved. 10. Additional Testing '& Back -Checking Allowance: This allowance |s IS%of'the "Review systems' . readiness" and "Witness FPTs" fee and shall be used to reimburse the CxA for repeating installation verification, functional performance testing and TAB verification procedures, when required as a result of a lack of preparation or coordination by the Contractor. 11` Review Contractor Provided Training Plan and O&MManuals: a. Review the Contractor's owner training plan toconfirm compliance with the project requirements. b. Provide the training documentation forms to be completed by owner and the General Contractor's Commissioning Coordinator; completed forms shall be included in the final commissioning report. Provide supporting specifications verbiage. c. Review the Contractor provided 0 &MManuals toconfirm compliance with the project requirements. 12. Provide Final Commissioning Report & Record: After commissioning has been completed, provide the Final Commissioning Report in compliance with the Washington Energy Code (VVSE[), and the 8CA's Essential Attributes of Building Commissioning. One hard copy shall be provided along with three compact disk (CD)copies. a. The Final Report shall consist ofthe following: 1) An executive summary summarizing the overall process as it was performed and the operating condition of the systems at the time of functional test completion. J) Acompleted VySE[Commissioning Checklist 3) Asummary ofhow the project benefited from commissioning. 4) The Commissioning Process Plan &Speci0cations. Page 6 of 9 34 Tukwila Public Safety Projects (Justice Center and Fire Stations 51&62) CxA Fee Amsmmopdona& Clarifications, 12/07Y2U1@ 5) The commissioning issues log, which summarizes issues that were discovered during commissioning and the measures taken 1ocorrect them; including uncorrected operational deficiencies that were accepted by the owner Q Important operational considerations, if relevant 7) Adescription and estimated schedule nfdeferred testing, ifrelevant. b. In addition to the final report, The Commissioning Record will be provided as an appendix on compact disk (CD). Three [D'swill beprovided. The content of The Commissioning Record shall beasfollows: 1) Reports that document all commissioning field activities as they progressed, 2) Comments and resolutions from commissioning reviews of design documentation and construction submittals. 3) Documentation ofthe O6kK4'sand training reviews 4) Minutes ofcommissioning meetings 5) Pre -Functional Testing/Systems Readiness documentation G) Functional test procedures and results. c. Post Occupancy/End oyVVanantyCxReport—tobesubmittpdseparate|yafterthePost Occupancy/End ofWarranty review d. In compliance with the WSEC, one Preliminary Commissioning (Progress) Report will be submitted prior to final mechanical, electrical and plumbing inspections, if requested by the Authority Having Jurisdiction. This report will be a progress version of the following sections of the Final Commissioning Report: Executive Summary, WSEC Commissioning Checklist, Issues Log, Deferred Testing Schedule. 13. Provide 5vstemnsManual: Along with the Final Report, provide aSystems Manual. The Commissioning Systems Manual (CSM) is intended for facilities and operating staff, as well as future designers mfrevisions, retrofits &remodels. The document's purpose istoprovide information to help understand and optimally operate the systems within the commissioning scope ofwork. While the Operations & Maintenance (O&M) Manuals focus on equipment, the CSM focuses on the operation of systems, particularly interactions between different equipment & systems. The Systems Manual is compiled by the CxA but includes documentation provided by the contractors: a. Documentation of the owner's design intent and the AE basis of design, as provided by the owner and 4E b. Systems one -line schematics (provided to CxA by contractors from the record drawings). c. Record sequences of operation, control drawings, original setpoints, and component calibration schedule (provided U»Cm4bycontractors from record controls submittal). d. integrated building systems descriptions and special operating instructions (by CxA). e. Recommended schedule for retesting ofcommissioned systems (by [xA). f- Recommended re -calibration schedule (provided to CxA bycontractors from manufactures, complied byCxA). ~ Page 7 of 9 35 Tukwila Public Safety Projects (Justice Center and Fire Stations 51& 52) CuAFee Assumptions QClarifications, 1D/07/2018 h. Date major equipmentplaoed into continuous operation, date of most recent servicing, and manufacturer's recommended dates for next servicing (provided to CxA by contractors from manufacturers, complied by[xA). KB4will provide specification language requiring the O&M Manuals submitted bythe Contractor toinclude recommended schedule of maintenance requirements and frequency. 14. Post-OccupancvRevimw: Near the end ofthe warranty period, the Commissioning Authority shall provide apost-occupancy review asfollows: Review trend logs and interview building operators and occupants to assess whether the systems are still operating in accordance with the baseline documented during functional performance testing. Assist with identifying warranty issues. Provide a report including a plan to be followed by the owner to address any issues. D. Additimna|Assumpthmns& Clarifications 1. The fee is based on the documented assumptions, clarifications and conditions documented in this appendix. Deviation from these requires review ofthe Commissioning Authority (CxA) scope of work and fee proposal. These assumptions, clarifications and conditions shall become opart ofthe CxAcontract. Z. Factors that affect the level of construction phase commissioning effort may be developed during design phase. |t|ytherefore, recognized that the construction phase [xAfee will be reviewed atthe end of'design phase. 3. This proposal includes services to beprovided after closeout nfthe construction phase. Unless otherwise directed by the owner in writing, KBA shall invoice for post -construction work as it is completed. In some cases, this may occur a year or more after substantial completion. Payment for post -construction work ,isdue upon receipt ofthe invoice. |tisthe responsibility of the client to provide alternative direction to KBA if this invoicing procedure is not consistent with the client's policy for post -construction funding and payment. 4. If applicable, notification tosuspend work shall beprovided bythe client toK8Ainwriting. The client shall be liable for reimbursement of work performed prior to such notification. S. The Commissioning Plan and Specifications provided by KBA will clearly specify that the Contractor is responsible for providing written verification that the systems they provide will pass the installation verification, functional performance testing and TAB verification acceptance criteria, asdefined within the project specifications and commissioning plan. These specifications also include language making the Contractor responsible for Commissioning Authority costs associated with repeating installation verification, functional performance testing and TAB verification procedures, when required as a result of a lack of preparation or coordination by the Contractor. The scope of this proposal includes an allowance for repeating installation verification, functional performance testing and TAB verification procedures as a result of lack of preparation or coordination by the Contractor; it does not provide for Commissioning Authority time spent beyond this allowance, repeating installation verification, functional performance testing and TAB verification procedures as a result of a lack of preparation orcoordination bythe Contractor. Upon receiving written authorization from the client, this service may beprovided otanadditional cost 6. Commissioning services require access to a variety of design and submittal documents from the owner, design team and various contractors. This includes, but isnot limited to, specifications, drawings, addendums,test forms and product submittals. This .proposal iscontingent upon timely submittal of requested documents to KBA by the client or the client's representative. For Page 0of9 36 Tukwila Public Safety Projects (Justice Center and Fire Stations 51 & 52) CoA Fee Assumptions & Clarifications, 12/07/2QlW design submittal reviews a complete hardcopy set of mechanical, electrical and plumbing (MEP) plans & specs will beprovided. For construction phase, KBAwill beprovided with acomplete hardcopy set of conformed specifications and half -sized plans, showing all addenda. if conformed set is not produced, "Issued for Construction" documents (or equivalent) will be provided. 7. The client, or a representative of the client, will provide KBA with updated project schedules. O. Invoices for services and expenses will be issued monthly for the portion of work completed during that month. 9. This proposal shall remain valid for 30 days Page of 37 38 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes January 22, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Staff: Guests: CALL TO ORDER: Dennis Robertson, Chair; Kate Kruller, Zak Idan David Cline, Rachel Bianchi, Bruce Linton, Randy Wittwer, Laurel Humphrey Justine Kim, Shiels Obletz Johnsen; Jay Sta Chair Robertson called the meeting to or/der at 5:30 p.m. 1. ANNOUNCEMENT 11. BUSINESS AGENDA ds, Trish Kinlow, Jay A. Contract Amendment: Forestry and Environmental Services for the Justice Center Staff is seeking Council approval of Amendment No. 3 in the amount of $18,920 with DLR Group, Inc. for forestry and environmental services associated with the Justice Center. An arborist is In required for the project and state law` requires an°Inadvertent Discovery Plan to deal with potential hazardous materals in the soil These services were anticipated and the cost is included within the'overall budget. Councilmember Idan asked that the project budget be explained in greater detail in future contractnemos. Councilmember Kruller inquired about the reference to fire stations in Exhibit A. This includes Stations 51 and 52 and is noted in the event services are needed at those locations, although the City does not expect they will be. UNANIMOUS APPROVAL. FORWARD TO FESRUARY 4, 2019 REGULAR CONSENT AGENDA. B. Contract: Commissioning Services for the Fire Station 51 and Justice Center Projects Staff is seeking Councilaproval c a contract with Keithly Barber Associates, Inc. in the amount of $961 for commissioning services for the Fire Station 51 and Justice Center projects. Keithly Barber selected from eight firms responding to the RFP. Commissioning services help ensure the project mechanical and electrical systems and components are installed and performing correctly in a ordance with the design and manufacturers standards. These services were anticipated andincluded in the project budget. UNANIMOUS APPROVAL. FORWARD TO JANUARY 28, 2018 COMMITTEE OF THE WHOLE. C. Contract: Special Testing Services for the Fire Station 51 and Justice Center Projects Staff is seeking Council approval of a contract with Mayes Testing Engineers, Inc. in the amount of $57,075 for construction testing and inspection on the Fire Station 51 and Justice Center projects. Mayes Testing was selected from five firms that responded to the RFP. These services were anticipated and included in the project budget. UNANIMOUS APPROVAL. FORWARD TO JANUARY 28, 2018 COMMITTEE OF THE WHOLE. 39