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Home My WebLink AboutESJ 2019-02-07 Agenda PacketTUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION February 7, 2019 5:15 P.M. Hazelnut Conference Room 6200 Southcenter Boulevard, Tukwila, WA 98168 AGENDA I. Call to Order II. Introductions (2 minutes) III. Approval of Agenda (3 minutes) IV. Approval of Minutes, January 3, 2019 (5 minutes) V. Business Items (50 minutes) • Traffic Camera Pilot Program — Chief Bruce Linton and Court Administrator Trish Kinlow • Government Alliance on Race and Equity Overview • ELGL Overview • Workplan and Committee assignments • Legislation target calendar • Community feedback and knowledge VI. Miscellaneous VII. Adjournment TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION January 3, 2018 5:15-7:30 P.M. Tukwila City Hall, Hazelnut Conference Room 6200 Southcenter Boulevard, Tukwila, WA 98168 MINUTES I. Call to Order II. Introductions (2 minutes) • Mikkell Roeland, Chair • Nora Gierloff • Aaron Dragonav • Roy Busch • Councilmember Kathy Hougardy • Rachel Bianchi • Juan Padilla III. Approval of Agenda (3 minutes) IV. Approval of Minutes, December 5, 2018 Minutes for both meetings were approved V. Business Items • Discussion with Juan Padilla, Tukwila Human Resources Director — Mr. Padilla provided information on his background, an overview of his approach to reducing barriers to employment, as well as staff training and development. The group had a detailed discussion of the intersection of Human Resources and equity and inclusion work as it relates to the Commission. Both the Commission and Mr. Padilla agreed to work together on common issues associated with equity and social justice as it relates to personnel matters. The Commission also requested some sort of regular check ins on grievances and harassment claims; staff to vet through City Attorney. • Discussion of subcommittees and workplan — the Commission discussed the work plan and committees included in the packet. The following volunteered for the committees (need input from Ms. Page and Mr. Tran as to their preferences, as well as confirmation from Ms. Agpaoa and Mr. Duffie): o Committee A: Building Capacity and a Workforce that reflects our community ■ Nora Gierloff ■ Roy Busch ■ Mikkell Roeland ■ Bridgette Agpaoa-Ryder (per conversation with Ms. Roeland) o Committee B: Equitable engagement and decision making ■ Aaron Dragonov ■ Kathy Hougardy ■ Joe Duffle (per group discussion and knowledge of Mr. Duffle's strong presence in the community) o The Committee also agreed that a vehicle for understanding what issues are coming forward to the Council will be important. Staff agreed to use the internal long-term agenda document as a way to keep the Commission up to date on upcoming legislative issues. It will be included in the packet moving forward with the understanding that sometimes things are placed last-minute on the agendas. • Overview of GREI Advancing Racial Equity Conference — City staff provided an overview of the Advancing Racial Equity Conference attended by many representatives of, as well as sponsored by, the City of Tukwila. • Update on Community Engagement Manager position — Staff indicated that the posting was deferred until after the new year. The goal is to have the time to do the recruitment well and ensure it is publicized to a broad and diverse group. VI. Miscellaneous No miscellaneous items were discussed. VII. Adjournment Adjourned 6:45 pm City of Tukwila Equity and Social Justice Commission 2019 Workplan Committees and Additional Information Committee A: Building capacity and a Workforce that reflects our community Members: Bridgette Agpaoa-Ryder, Roy Busch, Nora Gierloff, Mikkell Roeland City Equity Plan Goal 1 The City workforce reflects our community ES&J Workplan Items Current City Efforts 2019 City Workplan Items Analyze and make recommendations regarding minimum qualifications, unbiased hiring practices, and promotions A small group of employees have been meeting to discuss their ideas and recommendations; expected to receive final recommendations early 2019. Most recently, in the hiring process for the HR director, applications were anonymize when presented to the selection panels ahead of time. Administrative Services Department will implement specific changes in all hiring processes in the first quarter of 2019, including removing names, addresses, resumes and cover letters through Neogov. These will be given to hiring managers after applicants have been chosen for interviews on minimum qualifications alone. Additional changes to recruitment strategies to specifically address inclusion and equity are also planned for first quarter. A broader plan on inclusion in HR will be developed by the end of Q1 for implementation over time; the work of the ES&J and smaller employee group will inform this plan. Track employee harassment and discrimination complaints and grievances, and their outcomes All City staff go through mandatory anti- harassment training every three years. Discrimination and harassment complaints are investigated either internally or by an outside investigator, depending on the severity of the complaint. Grievances are handled according to the specific contract language. The new HR Director will have the opportunity to review the City's practices and processes and make direct changes, while recommending any policy changes to the Administration and Council. It is expected this will be ongoing throughout 2019. In addition, by the second quarter the City will also do a study to better understand the demographics of the City's workforce specifically to set a baseline to track how the City's inclusion efforts are working. Promote apprenticeships and workforce development that are equitable for City residents The City's Community Engagement Manager is very involved in this space on behalf of the mayor. The City has partnerships on this with TSD Puget Sound Skills Center and more, as well as a successful high school internship program. The City is also promoting apprenticeships on the new Public Safety Plan projects and has a focused outreach efforts on The City will continue the efforts identified to the left and continue to seek opportunities to expand this work as work load allows. apprenticeships opportunities for traditionally disadvantaged businesses. City Equity Plan Goal 6: The City will build capacity around equity within City government and the broader community ES&J Workplan Items Current City Efforts 2019 City Workplan Items The Commission requests that the City of Tukwila join the Local and Regional Government Alliance on Race & Equity (GARE) at $1,000 per year for cities with up to 1,000 employees. Among other benefits, GARE members have access to training and consulting programs, and implementation grants. The City has been an active participant in the Governing for Regional Equity and Inclusion group since it formed in 2017 and was on the planning committee for the recent conference. The City will join GARE in January of 2019. A group of Commissioners will identify events, conferences, tools, Tukwila School District events and meetings and other important gatherings for Commissioners to attend and represent the Commission. They will also research and recommend tools from GARE. Commissioners who attend webinars, conferences, and events will report back to the Commission at the next meeting. City personnel staffing the commission will pass along information on such events to the Commission as they surface, as well as attend such events as time allows. Committee B: Equitable engagement and decision making Members: Aaron Dragonov, Joe Duffie, Kathy Hougardy City Equity Plan Goal 2: Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing ES&J Workplan Items Current City Efforts 2019 City Workplan Items The Commission will Intentionally seek out community concerns and knowledge and get feedback from the community regarding equity and diversity in Tukwila. City personnel staffing the commission will pass along to the Commission any such information. The Commission will relay the information to the appropriate City representatives or the Council. N/A City Equity Plan Goals 4 and 5: City Government is committed to equity in the decision -making process and equity serves as a core value for all long-term plans moving forward ES&J Workplan Items Current City Efforts 2019 City Workplan Items A group of commissioners is committed to attend or watch City Council meetings with an equity lens and establish a rotation so that every meeting is covered so that we can proactively advise the Council on policy decisions. N/A TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION City Council Potential Agenda Items IMPORTANT NOTE: Items often shift meeting dates; please review published agendas to ensure items are scheduled. This is not a comprehensive or final list as items may be added last minute. For up to date information visit: http://www.TukwilaWa.gov/Departments/City-Council Month Item Committee & Next Steps February Traffic Calming Pilot Program Public Safety; potential referral to COW and Regular February TIB Pedestrian Crossing Project Regular meeting; bid award February Unclassified use permit for KC Metro interim base Regular meeting; quasi - judicial hearing February Amending business license fee for outside contractors Finance; potential referral to COW and Regular February Sale of Longacres parcel Finance; potential referral to COW and Regular March Fire Station 51 construction contract Public Safety; potential referral to COW and Regular March Justice Center (mini) construction contract Public Safety; potential referral to COW and Regular