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Home My WebLink AboutReg 2019-02-04 Item 4D - Grant Agreement - Green the Green Project from Rose Foundation for $25,000a LICH, GEN A OPSIS 190 Initials Meeting Date Prepared by Mayor's review Council review 02/04/19 H H iiii ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 02/04/19 AGENDA ITEM TITLE Surface Water Fund - Green the Green Accept Rose Foundation Grant CATEGORY U Discussion I Motion Date 02/04/19 0 Resolution Mtg Date 111 Ordinance El Bid Award Mtg Date U Public Hearing U Other Mtg Date Mtg Mtg Date Mtg Date Mtg Date SPONSOR I Council EMayor OHR UDcD U Finance Fire OTS •P&R DPolice C PW ElCourt SPONSOR'S The City has been awarded $25,000 from the Rose Foundation for the Green the Green SUMMARY Project. This grant was awarded through the Puget Sound Stewardship and Mitigation Fund and is designated to restore sections of the Green/Duwamish River to provide habitat for endangered species. There are no requirements for a City match. Council is being asked to accept the Rose Foundation's grant funding of $25,000.00. REVIEWED BY Eil C.O.W. Mtg. fl CDN Comm Arts Comm. 11 Finance Comm. Comm. CHAIR: U Public Safety Comm. 0 Planning Comm. ZAK IDAN C Trans &Infrastructure U Parks DATE: 01/23/19 COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. Cow/ill-1ER Department of Public Works Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412 FUND SURFACE WATER (PAGE 96, 2019 CIP) Comments: Grant funded MTG. DATE RECORD OF COUNCIL ACTION 02/04/19 MTG. DATE ATTACHMENTS 02/04/19 Informational Memorandum dated 01/18/19 Map of Project Area Grant Agreement Minutes from the Transportation & Infrastructure Committee meeting of 1/23/19 19 20 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director 411- BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: January 18, 2018 SUBJECT: Surface Water Fund - Green the Green Project No. 91641202 Grant Acceptance — The Rose Foundation ISSUE Authorize the Mayor to sign a grant agreement with the Rose Foundation. BACKGROUND The City's Green the Green Project is a public -private partnership that will restore sections of the Green/Duwamish River to provide habitat for ESA -listed Puget Sound Chinook salmon and for the enjoyment of the community. DISCUSSION Staff applied for a no -match $25,000 grant to fund additional work at the JSH site (14900 Interurban Ave S). The funding will be used to extend the project area to the south, restoring an additional 450 lineal feet of shoreline with native vegetation, bringing the total restoration length to approximately 1,000 lineal feet. FISCAL IMPACT Staff received approval from the Transportation and Infrastructure Committee on April 23, 2018 to apply for future grant opportunities to fund the Green the Green project. The Rose Foundation grant was recently awarded for the requested amount of $25,000 and no City match is required. RECOMMENDATION Council is being asked to accept the grant agreement for $25,000.00 with the Rose Foundation and consider this item on the Consent Agenda at the February 4, 2019 Regular Meeting. ATTACHMENTS • Map of project area • Grant Agreement W:\PW Eng\ PROJECTS \A- DR Projects\Green the Green1Grants \2018 Rose Foundation Grant\ Rose Foundation Grant Acceptance \ Info Memo Grant Accept 01232019.docx 21 22 Legend Major Freeways JSH Properties 1,600800 0 Tukwila Green the Green Project Overview Map JSH Properties 1,600 3,200 4,800 6,400 8,000 9.600 11,200 1:49,341 12.800 Feet DISCLGIMER Whuld d Wen m simpering dos a, publisher drsclsuns any 'um., fr of the dela The map rs approv,,role ,, mtu a based ans or c, dolehem multiples and should nc, berobedmoon o referenced n legal including propels, decals tele moons and contract documents subsirin:od apprapwte s ,eY ,t. scMad or any,ne ng nslysrs The ols of the madpkn aco•heeiges as irn,latw'rs acorn,, all reoponsmAry for es me and some, to bell Ine publisher harmless far any damages incly result .01 coo r�,e el Om rn,p This man is subloel to change:sit.. ieMe KCD Planner Kristen Reichardt Copyright Ca2017 King Conservation District September 26, 2017 Dccumenl Path An 1Sharecl•2escu,ces64dm'mstratsonACotarracted Sarvtces t:C017idovrla C,ven :h? ,teen An 4P6 r a;e^1Gvstvrer.Map mecl 3 Legend JSH Property Boundary Zone 1 - Tidal/Wet Zone; Edge of River Zone 2 - Steep Slope; Use Stakes d?. Zone 3 - Ivy Hedge Zone 4 - Dry, Sunny, Blackberry Zone 5 - Established Tree Canopy; Add Conifers Zone 6 - Planted 2016 Tukwila Green the Green Planting Zones Map JSH Properties 200 100 200 Feel NJ 1:1,500 OISCLr\IAIER 4Vluic nwy ,,oc VId hilt ow the u..101 dscInons any.. �al 1pn,, V al the d,la roao h .4,4111131e rrl ow, li ad a ow Ibld 11.41 v.11.1, . -Id shoal not Ua n P.:Waved .n wal n<hol.ng Vropally d :n1 oc.znt+xn•nleJ to nrJl�;ns els x•ny.n~<I.]tp nalvs s Tha u I .f urn roan a.nn !_ages GIs lwnhalnn I all n..lay lc. Its n and agrea• t. d Ine Snla, to y d>>n rgax iwt noy r 41, IM1.s I /11, .naix de, to thaw, moot npt,„ KCD Planner Kristen Reichardt Copyright t12017 King Conservation District October 19 2017 Da • it Patti M Mateo ResovrcestAtllmnrsllatrontContracled Services - KCD1 R kisita Green the GreenlilIAPSVSH Properties Planning MapslJSHPrantingZoneslMap mod JSH Properties Figure 2: 15/-I Properties site, left bank, looking nortIvVownriver; Starfire Sports Complex across the river 25 26 201 4TH STREET, SUITE 102, OAKLAND, CA 94607 ROSE(FOROSEFDN.ORG 12/05/2018 • R OS E I 17.:Otj:Ni.DAT1 0.N „. Jiro far COMMUNITIES' and the ENVIRONMENT Y 1: AR OFFICE: 510.658.0702 FAX:510.658.0732 Grant Contract Puget Sound Stewardship e.fr Mitigation Fall 2018 Jack Pace, Director, Dept. of Community Development City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Dear Jack, • „."..•"" *!-"' .Comintioity I'm happy to inform you that the Rose Foundation's Board of Directors has approved a grant of $25,000.00 to City of Tukwila for Green the Green. This grant is awarded through the Puget Sound Stewardship and Mitigation Fund, which was created by a record legal settlement between the Puget Soundkeeper Alliance and Burlington Northern Santa Fe (BNSF) Railway, and has since been supplemented by several other pollution mitigation payments including SSA Terminals, Whitley Evergreen, Rainier Petroleum Corporation and Louis Dreyfus Company. More recently we received mitigation funds from Cargill, and another record settlement payment from BNSF, which involved Soundkeeper numerous other waterkeepers and the Sierra Club. The Fund's goal is to mitigate past pollution runoff by supporting community -based efforts to protect or improve the water quality of Puget Sound. In order to recognize Puget Soundkeeper Alliance's role in generating these funds for the community, this letter will specify language that you need to use in public communications related to the grant. Please see the Additional Conditions & Restrictions section for signage guidelines. This letter will serve as the grant contract. To acknowledge receipt of this grant and to accept its terms, please read, sign and return this grant contract at your earliest convenience. Contracts can be returned by mail, fax or email. Please keep a copy of the grant contract for your permanent records. Once we have received a signed copy of this grant contract, a grant payment will be sent by US Postal Service to the address above. We reserve the right to cancel this grant if a signed copy of the grant contract is not received by the Rose Foundation within 60 days of the date of this letter. 1 27 Grant Requirements The undersigned certifies that as a tax-exempt government or public agency, it is not subject to state or federal income taxes, shall comply with state and local regulations imposed on Code Cities organized under RCW 34A and agrees: • Funds will only be expended in accordance to the provisions stated in the 09/14/2018 application. • To repay any portion of the amount granted which is not used for the furtherance of the project(s) referenced above. If the Foundation determines that grantee is not capable of satisfactorily completing the work of the grant, the Foundation may, at its discretion, demand repayment of grant funds, withhold payment of future grant funds and/or declare the grant terminated. • To notify- the Foundation immediately of any change in its tax or legal status, including but not limited to federal or state tax exemption; or any change to the executive staff, or to staff responsible for achieving the grant purposes; • Not to expend any of these funds for any purpose other than religious, charitable, scientific or educational within the meaning of Internal Revenue Code Section 170(c)(2)(B). • Not to expend any of these funds on lobbying activities whatsoever, nor for electioneering activities such as endorsing, campaigning, or otherwise supporting elected officials or candidates for public office. • To make its books available to the Foundation upon reasonable advance notice during the grant period and for one year following the termination of the grant. • If in the sole judgment of the Foundation any contingencies required under this grant are not fulfilled within the grant period, the grant shall expire, and the Foundation can demand full or partial repayment of grant funds. Additional Conditions & Restrictions: 1. Any signage or publicly distributed materials related to a project must display the following acknowledgement: Support for (Project Name) was provided by the Puget Sound Stewardship and Mitigation Fund, a grantmaking fund created by the Puget Soundkeeper Alliance and administered by the Rose Foundation for Communities and the Environment. 2. You are encouraged to notify the Puget Soundkeeper Alliance at psa@pugetsoundkeeper.org two weeks before any significant volunteer opportunities so they can coordinate with you and possibly provide volunteers to help with the event. 3. Because this grant comes in 2 installments of $12,500, the next payment will be made after receiving satisfactory interim report of the project. 2 28 Reporting Requirements You are required to report on the activities that you conducted with this grant. Your report due dates are as follows: Interim: 01/31/2020 Final: 1/31/2021 Please note that if you wish to reapply for a grant from this Fund, then the final report for this grant will be due before considering your organization for new funding (groups can reapply to a fund once every 12 months). To submit reports, please log onto our online application system at ww-w.rosefdn.org/onlineapplication. Fiscally Sponsored Protects If your organization is fiscally sponsored by a 501c3 organization, both the project and the fiscal sponsor must sign and return the contract. We will send the contract to both the fiscal sponsor and the project. Once we have received the contract from both the project and the fiscal sponsor, the grant check will be mailed to the fiscal sponsor. Public Acknowledgement of Grant If it is appropriate, we would appreciate being listed as a source of financial assistance. Please use our full name, "Rose Foundation For Communities and the Environment." You may also use our logo, which can be downloaded at www.rosefdn.org/loao. Please also see Additional Conditions & Restrictions above for signage guidelines. Tim Little will be your program director for this grant. For all future communications, the best way to reach him is by email at tlittle@rosefdn.org, or you can also contact me by phone at (510) 658-0702. Sincerely, Tim Little Executive Director 3 29 To Execute this Grant Contract If you agree to these terms and conditions as outlined in this grant contact, please sign and return this letter. To expedite the grant payment, you may sign, scan and return the grant contract via email to grants@rosefdn.org or fax to (510) 658-0732. Or you may mail the signed contract to the Rose Foundation, 201 4th Street, Suite 102, Oakland, CA 94607. Please make a copy for your records. SIGNATURE DATE PRINT NAME ORGANIZATION Check here if serving as the fiscal sponsor for the project 30 4 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes January 23, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Ryan Larson, Cyndy Knighton, Jack Pace, Steve Carstens, Mike Perfetti, Gail Labanara, Laurel Humphrey Guest: Todd Bennett, Northwest Hydraulic Consultants, Inc. CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Contract Completion: Major Maintenance of Three Bridges Staff is seeking Council approval of contract completion and release of retainage to Razz Construction, Inc. in the amount of $2,642,339.81 for the Major Maintenance of Three Bridges Project. This project included seismic retrofits and major rehabilitation work on the Beacon Avenue Bridge, Frank Zepp Bridge, and Grady Way Bridge, and was completed on time and under budget. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4, 2019 REGULAR CONSENT AGENDA. B. BNSF Flagging and Inspection Services Staff is seeking Council approval of BNSF's increased flagging and inspection costs for the remainder of the Boeing Access Road over BNRR Bridge Rehabilitation Project. An Overpass Agreement currently in effect allows the City and its contractor to work in the BNSF right-of-way and pays for the required railroad flagging and inspection services performed by BNSF. The original flagging and inspection fees were estimated at $149,428, and Amendment No. 1 approved an additional $300,000. BNSF is requesting an additional $150,000 to finish the project. Committee members expressed frustration at the continued cost increases and asked why BNSF cannot provide better estimates at the beginning of the project. BSNF determines the number of flaggers based on safety risks and the City must pay. Councilmember Kruller stated she will bring this up with National League of Cities. Staff does not expect any more flagging charges before the project completion. The total project is expected to cost below the total budget as well as below the total Federal Bridge Replacement Advisory Committee grant. Chair Idan suggested assuming a higher number of flaggers in future dealings with BSNF. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4, 2019 REGULAR CONSENT AGENDA. C. Grant Acceptance: Green the Green Staff is seeking Council approval to sign an agreement with the Rose Foundation for $25,000 for the Green the Green Project. Green the Green is a public -private partnership that will restore sections for the Green/Duwamish River to provide habitat for ESA -listed Puget Sound Chinook salmon. The Rose Foundation funding requires no City match and will be used to extend the project area to the south, restoring an additional 450 lineal feet of shoreline with native vegetation. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4, 2019 REGULAR CONSENT AGENDA. 31