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Home My WebLink AboutReg 2019-02-04 Item 7C - Reports - City Administrator / Public Safety Plan Monthly UpdateAllan Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline City Administrator DATE: January 30, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • House Appropriations Committee: On January 14 Mayor Ekberg, along with a panel of other Mayors, testified before the House Appropriations Committee in Olympia regarding Streamlined Sales Tax Mitigation payments. • Annual United Conference of Mayors: Mayor Ekberg attended the 87th Annual United Conference of Mayors Winter Meeting in Washington DC January 23 - 25. 9 Board of Architectural Review Meeting: On January 24 the Tukwila Board of Architectural Review approved with conditions the Variance, Design Review Major Modification, and Subdivision Preliminary Plat applications for Phase 2 of the Osterly Park Townhomes. The Board also approved the Conditional Use Permit and Design Review application for Vietnamese Martyrs Church located at 6841 and 6847 S 180th St. II. Community Events • Tip -a -Cop: On January 24 the Tip -a -Cop event was held at the Old Spaghetti Factory and $1,500 was raised for the Special Olympics of Washington. The funds will be used for equipment, attire, venues and medical checks for athletes at each of the Special Olympics games. • Youth Basketball Program: On January 26 King County Councilmember Dave Upthegrove presented a $5,000 check to the Parks and Recreation Department for the Youth Basketball Program. These funds will be used for scholarships to over 90 players (1/3 of the league participants). • Tukwila Library Advisory Board: The Tukwila Library Advisory Board will be hosting the new King County Library System Director, Lisa Rosenblum, on February 5 at 5:30 PM at the Tukwila Community Center. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 211 City Administrator's Report January 30, 2019 Page 2 III. Staff Updates Public Safety • Homeless Camps: The Community Police Team is working with other city departments to clean up homeless camps and provide resources to those experiencing homelessness along Interurban Ave S. Project Updates • 42nd Ave Phase III: Estimated Completion: March 2019 Waiting to hear from Seattle City Light (SCL) about cutover work and removal of overhead power lines. Comcast is working on their overhead wire removal. After all other utilities have completed their overhead to underground utility conversions, CenturyLink will remove their remaining overhead wires and the utility poles. • 53rd Ave S: Estimated Completion: May 2019 The contractor is focusing on finalizing electrical services to residences as well as utility work related to installing the PSE gas line. It is anticipated that the base lift of paving will be installed in the first quarter of 2019. • BAR Bridge Rehabilitation: Estimated Completion: March 2019 Contractor continues to work on the sidewalk over the railroad and is anticipating sidewalk completion by the end of January. The contractor will look at shifting the traffic lanes in late January to complete incidental expansion joint work. Construction is on schedule for completion in March. • S 140th St/TIB Intersection Improvements: Bid set plans and specs are now complete for the two new crosswalks. Bid opening is scheduled for Feb 11 with the tentative bid award requested at the Feb 19 regular meeting. • Tukwila Village: The Food Innovation Network (FIN), which is a program of Global -to -Local, is working on a plan to open a mini -food hall that would be operated by a cluster of very small businesses. The mini -food hall would be located inside Building A, which is the building currently under construction. FIN is seeking funding for the food hall from the State legislature. • King County Metro Transit: King County Metro has applied for a building permit which will include a new bus base and maintenance facility with a project value of $3.6 million. • Holden at Southcenter: Holden at Southcenter has applied for a building permit for a 7 story, 134 unit assisted living community with a project value of $21.3 million. • Change in Business License Process: Staff from the Finance department, Economic Development and Communications are developing an outreach plan to notify businesses that effective March 15 business license applications and renewals will be processed through the State's portal. • Teen Program: Nate Robinson and 14 Teens for Tukwila members will be in Olympia January 27-28 attending Youth Action Day. They plan to meet with Senator Bob Hasegawa, Representative Steve Bergquist, and Representative Zak Hudgins Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 212 City Administrator's Report January 30, 2019 Page 3 Boards and Commissions • Arts Commission: Vacant Positions: Positions #3 and #7 Residents. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 213 214 TUKW|LAPUBUC SAFETY PLAN Monthly Update Overall Plan Outreach w Team anticipates 2 events for the public in 2019, starting with a ground breaking ceremony for FS51 on Saturday, March 30, 2019. Financial Oversight Committee 0 The Committee reported to council on September 4, 2018. Siting Advisory Committee w The Siting Advisory Committee voted todefer regular meetings asthe major decisions have been made, They will meet onanas-needed basis. Acquisition Lease Updates � Staff secured leases with nine businesses and expects tohave the remaining leases completed bythe end ofNovember. Disadvantaged Business Enterprise (DBE)Outreach 0 A formal update will be provided to the Council at the February 25, 2019 COW meeting. Near -term Council Decisions and Key Dates • Commissioning Consultant Contract toPublic Safety Committee and Council • Construction Inspections Consultant Contract to Public Safety Committee and Council • JC Architect Contract Amendment to Public Safety Committee and Council Fire Stations Siting ~ With Council approval received, the team completed demolition of the single-family home onthe Station 54site. • Team will be working on lot consolidation for Station 54 to consolidate the main parcel with the smaller parcel. Architecture and Programming 0 Architectural program has been reviewed and approved by the team. �1� � ~_.~ � Design and Permitting • Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and estimating consultant has been completed and was shared with Council in February 2018. Council gave approval to begin Design Development for Station 51. • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort in July and August. • Construction Documents phase for Station 51 were completed and distributed to the team December 20, 2018. • Schematic Design phase underway for Station 52, planning to be complete by end of January. Estimating for Station 52 to begin when final Schematic Design plans are issued. • Building permit for Station 51 was submitted in October. Anticipate receiving approved permit approval in December in all areas except wetlands report. Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit was submitted in November, 2018 and the pre -application meeting for Station 52 was held in December, 2018. Bidding and Construction • Pre -construction services starting for Station 51 and 52 are underway. • Lydig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (MCCM) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with FS54, we cannot move forward with ECCM. MCCM method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able to provide critical expertise during the Design Development phase. This contract is managed by the GCCM under the pre -construction phase. • Bidding began for 51 in January, 2019 with construction for 51 to begin late March, 2019. Bidding and construction phases scheduled to begin for 52 in June, 2019. Early site work is anticipated to begin in July. Justice Center Siting • The City has agreements with all affected businesses on the Justice Center site. • The City has ownership of all properties on the Justice Center site with the exception of the Travelodge. The long -vacant building between Church by the Side of the Road and the Travelodge has now been demolished. The Travelodge is now empty, and the 216 project team is waiting on Seattle City Light to disconnect electrical service before they proceed with the demolition ofthis building. Architecture and Programming w DLR Grouu's Building Program Report was submitted December Oi 2017' Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary,3DlG. Design and Permitting • DLRarchitects completed the Design Development phase ofthe project. The Design Development and budget was presented tothe Council inOctober. ° The project t2annhas completed the SEPA,Design Review, Conditional Use Permit and Parking Determination processes. TheSEpA determination was issued in November and the Conditional Use Permit and Design Review approvals were received in December. w DLR architects began the Construction Documents phase in October and issued the 95% Construction Documents in January, The 100% Construction Documents will be issued following receipt ofconstruction permits. • The project team submitted application for Public Works Permit (sitework/utilities) in November of3O1X,and application for Building Permit |nJanuary of3O19. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval oftheir contract on March 19, 2018. • BNBuilders will continue to work with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • BNBuj}derswill release the first subcontract bid packages inlate January. • Construction scheduled to begin in April, 2019 with hazardous materials abatement and demolition ofremaining buildings Onthe site, followed bygrading and underground utilities work. Public Works Pac|itV Siting • Due diligence items related tosite acquisition are complete. The assessment ofexisting structures iscomplete. ^ m The City has agreements with all of the businesses on the Public Works site. • The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. Architecture and Programming � Team solicited for Architectural services. Council approved a contract for programming and master planning services with 5HK5 in November 20I8. 217 w Master planning and programming phase began in late 2018, with regular meetings with Public Works staff. Master planning and programming bscheduled tobecompleted 1n May Df2O19. Design and Permitting 0 Phase I design scheduled to begin Q2 in 2019, after council approval. Bidding and Construction 0 Phases scheduled to begin in Q4 2019. � Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30M), team has updated the budgets. Schedule February 2019 ~ Fire Station 52 schematic design estimate to Committee • Fire Station S2design development begins ~ Fire Station 53 parking determination application submitted • Survey Contract Approval toPublic Safety Committee and Council ° Trave|odge building demolition • Justice Center Public Works Permit (siteVvork/uti|ities)issuance March2DI9 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Justice Center Construction Contract (mini-MACC) Approval to Public Safety Committee and Council • Fire Station 51con6truct|0n begins • Fire Station 5lgroundbreaking event • Fire Station 52 parking determination received • Fire Station 52 SEPA application submitted • Fire Station S2conditional use/BAR applications submitted • Miscellaneous Consultant Construction Observation Contract Approvals to Public Safety Committee and Council Apri|2Dl9 • Justice Center Construction Permit (main building) issuance • Justice Center construction begins (bUUdingderncHitkon and hazardous materials abatement) 218 ~ Fire Station 53SEPAdetermination • Public Works programming complete May 2019 • Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 53 construction documents begin • Fire Station 52conditional use/BAR public hearing w Public Works programming and estimates toCommittee and Council June 2019 ~ Fire 5tation5l construction complete • Fire Station 52design development estimate toCommittee and Council • Fire Station SZ phase I (grading/wall) permit submitted • Fire Station 52 phase 1 bidding ~ Public Works phase Idesign begins July 2019 w Fire Station SI move -in • Fire Station 52phase l /gradins/vva|Upernnit received • Fire Station 52 phase (building) permit submitted • Fire Station 52 phase I Lyclig contract amendment to Committee and Council August]019 w Public Works Phase ldesign complete * Fire Station 5Icon5tructon documents begin w Fire Station 52 phase bidding Septernber2019 0 Fire Station 52 Lyclig contract amendment to Public Safety Committee and Council October 2039 • Fire Station 5Zphase 2(huj|ding) permit issued ~ Fire Station 52phase 2construction begins • Public Works Phase I construction contract approval to Public Safety Committee and Council NoVecnber2019 m Public Works Phase Iconstruction begins Qecenmber2O1g JanuarV2020 219 February 2020 • Public Works Phase 1 construction complete March 2020 • Public Works Phase 1 move -in September 2020 • Justice Center construction complete, start move -in 220 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of Jan rare 25, 2019 (reconciled irlacctg that De • 31, 2018 Gld COUNCIL REPORTING SUlIMARY - JUS17CE CENTER A/EServices(bothDesign&'CA) Permits/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hasnat) Land Acquisition Contingency for Land Acquisition Original Midget 3,278,125 S 700,000 38,738,678 2,112,639 1,815,875 S 6,507,731 S - S 14,133,295 5 I 250,000 Budge( Tramiel, 221,575 $ - $ (11,315) $ 170,000 $ 296,721 $ (1,646,239) $ 750,000 S (81,042) $ 300,000 Current Badger 5 3,500,0003,141,729 709,000 $ 38,727,363 $ 2,282,639 $ 2,112,596 $ 4,861,492 5 750,000 S 14,052,253 $ 1,550,000 Conintifteil Midget 5 99,868 $ 563,671 $ 407,828 $ 1,967,303 S - $ - S 13,705,681 S 918,462 Lifr to Rafe COM Re11111111k Committed Remaining Midget Coit at Completion 1,705,300 99,868 282,108 242,726 S 870,929 S - S - 13,679,255 5 918,462 $ 1,436,429 $ - $ 281,563 $ 165,102 S 1,096,374 S - - $ 26,427 S - $ 358,271 $ 600,132 $ 38,163,692 $ 1,874,811 $ 145,293 S 4,861,492 $ 750,000 $ 346,572 $ 631,538 - $ - $ - $- S - $ - S - $ - $ - S 68,516,343 5 20,804,542 ,S 17,798,648 S 3,005,894 $ 47,731,801 S - COUNCIL REPORUNGSUILIVIRY - FIRE S7:4 770N 51 A/E Services (both Design 8c CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Budge $ 1,070,000 S - S 234,000 $ 9,396,000 $ 931,000 5 526,000 5 1,116,000 Ihillgel Trarrifert $ 222,781 S - S - $ - $ - S - $ (222,781) Carrent nudger $ 1,292,781 S - $ 234,000 $ 9,396,000 $ 931,000 S 526,060 $ 893,219 Committed Rodger $ 1,236,572 $ - S 34,557 $ 165,000 5 133,546 5 344,681 S - ofr to MO Coo, &Wining Committed Remaining Budget Coil of Completion S 747,820 S - $ 34,557 t S 99,273 $ 80,187 S 120,475 ; S - $ 488,751 S - 5 - 5 65,727 S 53,358 $ 224,206 , $ $ 56,209 S - 5 199,443 S 9,231,000 $ 797,454 5 181,319 5 893,219 5 - $ - S _ $ - S - 5 - $ - 5 13,273,000 5 1,914,355 S 1,082,313 5 832,043 S 11,358,645 S - COIM7L REPOR77NGSW WA RI' - FIRE ST4 770N 52 Original Rodger Bodge, Mintier, Owen( Illidgin Committed Bodge] Life. Date Conic Rimming Committed Remaining Urntgri (rotat Compterime A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction(Pre-Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) S 1,415,000 S 16,000 $ 353,000 $ 13,298,00(1 $ 1,398,000 5 787,000 5 1,343,000 5 234,222 $ 5 - $ 456,500 S - S - $ (40,722) $ 1,649,222 16,000 S 353,000 5 13,754,500 5 1,398,000 5 787,000 5 1,302,278 $ 1,548,449 5 17,157 5 - $ 137,500 5 393,815 5 532,289 $ - i 5 252,910 5 17,157 S - 5 - ' $ 16,258 5 187,089 s $ - $ 1,295,539 S 0 $ - S 137,500 S 377,557 S 345,200 $ - $ 100,773 5 (1,157) S 353,000 S 13,617,000 5 1,004,185 S 254,711 1,302,278 $ _ $ - $ - S _ S _ $ . 5 - 5 18,610,000 S 650,000 5 19,260,000 S 2,629,210 S 473,413 S 2,155,797 5 16,630,790 COUNCIL REPORTING SIM:11AR Y - FIRE ST-1770N ,1 5 Se ''c th D i CA Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs Oriel Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Midget ,0 5 902,668 5 20,000 $ 230,000 $ 50,000 $ 107,500 5 41,832 Budget rranifer. 7, ) 5 25,596 5 - 5 - 5 9,875 5 - 5 (28,471) Current Bodge 5 143,000 S 928,264 5 20,000 5 230,000 $ 59,875 S 107,500 $ 13,361 Committed Midget $ 832,995;5 5 928,265 S 1,517 $ 106,700 $ 44,752 S 106,665 $ . 1 OB r fa are Coin Reaming Coniniittml & weaning Midget o Con Coat ipktion 131,495 S 928,165 1,517 67,856 22,798 84,815 , - S 1,500 ' 5 100 J S - $ 38,844 S 21,954 5 21,850 $ - 10,005 $ S 18,483 $ 123,300 5 15,123 S 835 $ 13,361 5 - - 5 .. S - - S _ $ _ 1,502,000 5 - S 1,502,000 S 1,320,894 1 5 1,236,646' 84,248 5 181,106 S COUNC71. REPORTING SI MIL-IR r - PLYILIC ll'ORIO.'J A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Reidget 5 767,385 5 22,000,046 5 110,000 5 4,950,000 5 529,036 5 668,426 5 975,107 Bioko Traffifert $ 15,000 S 3,333,913 $ (20,000) S (1,842,500) 5 (4 [6,293) S (348,426) S (721,694) Owen, Iliolgo S 782,385 5 25,333,959 5 90,000 S 3,107,500 S 112,743 5 320,000 5 253,413 Committed linilgo S 318,882 $ 25,294,683 S S - $ 65,643 $ 279,832 5 - Life ell Dare Cinti Retuning Committed Remaining Inidget OM at Compktion S 33,393 5 25,292,483 - S - 5 50,471 t S 129,585 S 5 285,489 $ 2,200 - $ 15,172 S 150,247 S 463,503 $ 39,276 90,000 5 3,107,500 S 47,100 $ 40,168 253,413 $ . $ $ _ S $ _ S - 5 - 5 30,000,000 5 25,959,040 S 25,505,932 S 453,108 4,040,960 - N N N TUKWILA PUBLIC SAFETY PLAN FIRE STATION 5 NE PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY ARE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 Ni cA) 2016 2017 2018 2019 2020 .111111111.1111111•1111111111=111111111=1. UliD 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY