HomeMy WebLinkAboutFIN 2019-02-11 Item 2A - Budget - Priority-Based Budgeting UpdateCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Council Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
CC: Mayor Ekberg
DATE: February 6, 2019
SUBJECT: Update on Priority -Based Budgeting
ISSUE
Provide an update on the status of implementing Priority -Based Budgeting.
BACKGROUND
As part of the City's 2017 work plan, staff reviewed the current budget process and recommended
enhancements to the 2019-2020 process by adopting the Priority -Based Budgeting (PBB) model.
Work to implement this model began in earnest in 2018.
Implementing PBB is a multi -year effort and this memo provides a recap of the work completed
as well as a high-level overview of the next steps.
DISCUSSION
Implementation of PBB began in the early part of 2018. The City contracted with the Center for
Priority -Based Budgeting, also referred to as ResourceX, to provide assistance with identifying
programs, reviewing the City's adopted strategic goals, and scoring the programs. Total paid to
the Center was $28,500.
Accomplishments
Several steps were completed in 2018 including:
• Community outreach to review strategic goals and gather input for community priorities
• Council amended strategic goals to include objectives on:
o Equity, particularly with regard to race
o Gentrification and displacement
o Health and environmental health
o Infrastructure
o Technology and innovation
• Departments identified programs in the general fund
• 2019 and 2020 general fund budget was allocated to programs
• All programs that were identified were scored against the City's strategic goals and basic
attributes. Basic attributes include:
o Level of mandate to provide program
o Reliance on City to provide program
o Cost recovery
o Portion of community served
o Change in demand
• Scored programs were then reviewed by a peer review team to ensure consistency and
objectivity with scores
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INFORMATIONAL MEMO
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• Programs and scores were provided to the Center and the Center, through a proprietary
calculation, allocated the programs to tiers.
• Program information by tier was included in the 2019-2020 budget document.
Next Steps
Priority Based Budgeting will continue in 2019 and the following steps have been identified:
• Reviewing the scoring process and adjusting basic attributes as needed (2nd quarter)
• Finalizing the formula for scoring and allocating programs to tiers so that this process can
be done in-house (2nd quarter)
• Identify programs in the utility funds, golf course, and capital project funds (3rd and 4th
quarters)
• Identify performance measures to ensure programs are meeting the needs of our
communities (begin 2nd quarter)
• Continue community involvement through various outreach opportunities (ongoing)
RECOMMENDATION
Discussion only.
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