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Home My WebLink AboutSpecial 2019-02-11 Item 2D - Grant Agreement - Green the Green Project with Rose Foundation for $25,000OUNCIL GEN A PSIS MeetingDate Prepared by Ma ori review Council review 02/04/19 HH Aidi kiq 14 ITEM INFORMATION ITEM No. Spec 2.D. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 02/04/19 AGENDA ITEM TITLE Surface Water Fund - Green the Green Accept Rose Foundation Grant CATEGORY El Discussion Mtg Date VI Motion Date 02/04/19 0 Resolution Mtg Date 0 Ordinance Mtg Date . Bid Award 0 Public Hearing ilt Date Other Mtg Mtg Date 'Itg Date SPONSOR LlCouncil DMayor •HR 0DCD Finance DFire • TS OP&R LjPolice K PIV . Court SPONSOR'S The City has been awarded $25,000 from the Rose Foundation for the Green the Green SUMMARY Project. This grant was awarded through the Puget Sound Stewardship and Mitigation Fund and is designated to restore sections of the Green/Duwamish River to provide habitat for endangered species. There are no requirements for a City match. Council is being asked to accept the Rose Foundation's grant funding of $25,000.00. REVIEWED BY 0 C.O.W. Mtg. LJ CDN Comm fl Arts Comm. . Finance Comm, 0 Public Safety Comm. Comm. 0 Planning Comm. CHAIR: ZAK IDAN 0 Parks COMMITTEE 0 Trans &Infrastructure DATE: 01/23/19 RECOMMENDATIONS: SPONSOR/ADMIN. COMMI1TEE Department of Public Works Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412 FUND SURFACE WATER (PAGE 96, 2019 CIP) Comments: Grant funded MTG. DATE RECORD OF COUNCIL ACTION 02/04/19 MTG. DATE ATTACHMENTS 02/04/19 Informational Memorandum dated 01/18/19 Map of Project Area Grant Agreement Minutes from the Transportation & Infrastructure Committee meeting of 1/23/19 65 66 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: January 18, 2018 SUBJECT: Surface Water Fund - Green the Green Project No. 91641202 Grant Acceptance — The Rose Foundation ISSUE Authorize the Mayor to sign a grant agreement with the Rose Foundation. BACKGROUND The City's Green the Green Project is a public -private partnership that will restore sections of the Green/Duwamish River to provide habitat for ESA -listed Puget Sound Chinook salmon and for the enjoyment of the community. DISCUSSION Staff applied for a no -match $25,000 grant to fund additional work at the JSH site (14900 Interurban Ave S). The funding will be used to extend the project area to the south, restoring an additional 450 lineal feet of shoreline with native vegetation, bringing the total restoration length to approximately 1,000 lineal feet. FISCAL IMPACT Staff received approval from the Transportation and Infrastructure Committee on April 23, 2018 to apply for future grant opportunities to fund the Green the Green project. The Rose Foundation grant was recently awarded for the requested amount of $25,000 and no City match is required. RECOMMENDATION Council is being asked to accept the grant agreement for $25,000.00 with the Rose Foundation and consider this item on the Consent Agenda at the February 4, 2019 Regular Meeting. ATTACHMENTS • Map of project area • Grant Agreement W:\PW Eng1 PROJECTS \A- DR Projects\ Green the Green\Grants \ 2018 Rose Foundation Grant\Rose Foundation Grant Acceptancelinfo Memo Grant Accept 01232019.docx 67 68 1,600800 0 Tukwila Green the Green Project Overview Map JSH Properties 1,600 3,200 4,800 6,400 8,000 9.600 11,200 1:49,341 12.800 Feet DISCLAIMER WInk c+ary member, W33 rn r+,q Ih ,ap Mc publisher demearms any Dwane, oflrnr.ss or vof the Aula The map es apprevemalc en nature based on eemprlanon>! Aala 'r n rte.. sources and should nol a ,ed upon o referenced en Inv!l elocumenlsnclu,rng any edcods bile wove , documents enls n asubsume Afar aepropnmle s., and er :Ind rn9 innlytes The us et the rnap a<knmiledvs is imrialnns a ell :eponsmrely farfs size 3rE1 moos la held the nnbbller h ,uv damns. Ihalmay insole born rho ns_' of ibis mein Tlus n up's blael to change s.rlheul none, KCD Planner Kristen Reichardl Copyright C12017 King Conservation District September 26, 2017 9 Document Path Od IShaed ResourcestndrmmsuatronACanoaded Seances .,C01 I ulwola Glees :he Glen-n6tu4Pa -r,rl (uv_nae:, Map m: • Legend JSH Property Boundary Zone 1-Tidal/Wet Zone; Edge of River ar, Zone 2 - Steep Slope; Use Stakes Zone 3 - Ivy Hedge Zone 4 - Dry, Sunny, Blackberry Zone 5 - Established Tree Canopy; Add Conifers Zone 6 - Planted 2016 Tukwila Green the Green Planting Zones Map JSH Properties 200 100 0 200 Feet 1,500 DISCLAIMER Wmle .vury nrarmincn t tan la xcn w n•e00.1, Rt. mat, the ItYlmt Mich any yatorty el uIn [ L Iho YIM map A adpm ,ala o mti a - aWl,11 ,i MIL I,, Arl,.yle • ,d s of be'clIad „ •od m Icpa, tIebtAnsms hylw.y I oy It .dynm tIW„1,.po. tci 7i1 t.nnitTnuto Als n sslbsr.ttled Mr nry„yiulc z l,d a, ,,p nalYzis Th. y ,.fM L,ns,, a.vna.ieNyes Its IY,l.bnnz, n sail edsly Mrcl a,M aq,v to I, inloss Yo Jct raY, , 9-y d, „ay ,c Il i,..n, Mil ua. �ie lM1�s is_. ftus i,aY ,e, n n,an. not,r Int , • , KCD Planner Kristen Reichardt Copyright t02017 IGng Conservation District October 19 2017 A Doc r t Path M IShaied ResoutcestAd+nunst,ahon1Contiacled Services - KCDITul<Yde Green the Green0 At, Sll3H Ploperlres Pennine PM"apstJSHPtenungZonesMap rntd JSH Properties Figure 2: ISH Properties site, left bank, looking northjdownriver; Starfire Sports Complex across the river 71 72 201 4TH STREET, SUITE 102, OAKLAND, CA 94607 ROSE9ROSEFDN.0RG 12/05/2018 ROSE. FOUNDATION .. c,,,.. 0:49 for. COMMUNITIES • andtheENVIRONMENT c r'ARS OFFICE: 510.658.0702 FAX: 510.658.0732 Grant Contract Puget Sound Stewardship & Mitigation Fall 2018 Jack Pace, Director, Dept. of Community Development City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 .•(-;01."11ji.iii•CtitV• Dear Jack, I'm happy to inform you that the Rose Foundation's Board of Directors has approved a grant of $25,000.00 to City of Tukwila for Green the Green. This grant is awarded through the Puget Sound Stewardship and Mitigation Fund, which was created by a record legal settlement between the Puget Soundkeeper Alliance and Burlington Northern Santa Fe (BNSF) Railway, and has since been supplemented by several other pollution mitigation payments including SSA Terminals, Whitley Evergreen, Rainier Petroleum Corporation and Louis Dreyfus Company. More recently we received mitigation funds from Cargill, and another record settlement payment from BNSF, which involved Soundkeeper numerous other waterkeepers and the Sierra Club. The Fund's goal is to mitigate past pollution runoff by supporting community -based efforts to protect or improve the water quality of Puget Sound. In order to recognize Puget Soundkeeper Alliance's role in generating these funds for the community, this letter will specify language that you need to use in public communications related to the grant. Please see the Additional Conditions & Restrictions section for signage guidelines. This letter will serve as the grant contract. To acknowledge receipt of this grant and to accept its terms, please read, sign and return this grant contract at your earliest convenience. Contracts can be returned by mail, fax or email. Please keep a copy of the grant contract for your permanent records. Once we have received a signed copy of this grant contract, a grant payment will be sent by US Postal Service to the address above. We reserve the right to cancel this grant if a signed copy of the grant contract is not received by the Rose Foundation within 60 days of the date of this letter. 1 73 Grant Requirements The undersigned certifies that as a tax-exempt government or public agency, it is not subject to state or federal income taxes, shall comply with state and local regulations imposed on Code Cities organized under RCW 34A and agrees: • Funds will only be expended in accordance to the provisions stated in the 09/14/2018 application. • To repay any portion of the amount granted which is not used for the furtherance of the project(s) referenced above. If the Foundation determines that grantee is not capable of satisfactorily completing the work of the grant, the Foundation may, at its discretion, demand repayment of grant funds, withhold payment of future grant funds and/or declare the grant terminated. • To notify the Foundation immediately of any change in its tax or legal status, including but not limited to federal or state tax exemption; or any change to the executive staff, or to staff responsible for achieving the grant purposes; • Not to expend any of these funds for any purpose other than religious, charitable, scientific or educational within the meaning of Internal Revenue Code Section 170(c)(2)(B). • Not to expend any of these funds on lobbying activities whatsoever, nor for electioneering activities such as endorsing, campaigning, or otherwise supporting elected officials or candidates for public office. • To make its books available to the Foundation upon reasonable advance notice during the grant period and for one year following the termination of the grant. • If in the sole judgment of the Foundation any contingencies required under this grant are not fulfilled within the grant period, the grant shall expire, and the Foundation can demand full or partial repayment of grant funds. Additional Conditions & Restrictions: 1. Any signage or publicly distributed materials related to a project must display the following acknowledgement: Support _for (Project Nanle) was provided by the Puget Sound Stewardship and Mitigation Fund, a grantrnaking fund created by the Puget Soundkeeper Alliance and administered by the Rose Foundation for Communities and the Environment. 2. You are encouraged to notify the Puget Soundkeeper Alliance at psa@pugetsoundkeeper.org two weeks before any significant volunteer opportunities so they can coordinate with you and possibly provide volunteers to help with the event. 3. Because this grant comes in 2 installments of $12,500, the next payment will be made after receiving satisfactory interim report of the project. 2 74 Reporting Requirements You are required to report on the activities that you conducted with this grant. Your report due dates are as follows: Interim: 01/31/2020 Final: 1/31/2021 Please note that if you wish to reapply for a grant from this Fund, then the final report for this grant will be due before considering your organization for new funding (groups can reapply to a fund once every 12 months). To submit reports, please log onto our online application system at www.rosefdn.org/onlineauolication. Fiscally Sponsored Projects If your organization is fiscally sponsored by a 501c3 organization, both the project and the fiscal sponsor must sign and return the contract. We will send the contract to both the fiscal sponsor and the project. Once we have received the contract from both the project and the fiscal sponsor, the grant check will be mailed to the fiscal sponsor. Public Acknowledgement of Grant If it is appropriate, we would appreciate being listed as a source of financial assistance. Please use our full name, "Rose Foundation For Communities and the Environment." You may also use our logo, which can be downloaded at www.rosefdn.org/loao. Please also see Additional Conditions & Restrictions above for signage guidelines. Tim Little will he your program director for this grant. For all future communications, the best way to reach him is by email at tlittle@rosefdn.org, or you can also contact me by phone at (510) 658-0702. Sincerely, "-- Tim Little Executive Director 75 To Execute this Grant Contract If you agree to these terms and conditions as outlined in this grant contact, please sign and return this letter. To expedite the grant payment, you may sign, scan and return the grant contract via email to grants@rosefdn.org or fax to (510) 658-0732. Or you may mail the signed contract to the Rose Foundation, 201 4' Street, Suite 102, Oakland, CA 94607. Please make a copy for your records. SIGNATURE DATE PRINT NAME ORGANIZATION Check here if serving as the fiscal sponsor for the project 76 4 City JC Tukwila - ^ �_U�� K U UU��UUa City CnUn'|Transportation &|[lf'ast[UcfUre Committee TRANSPORTATION W^INFRASTRUCTURE COMMITTEE Meeting Minutes January23,2019 - 5:30p.m. - Hazelnut Conference Romm,CityHoll Cqunci|nnembers:Zak |dan.Chair; Kate KruUerThomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti'Ryan Larson, [vndyKnighton, Jack Pace, Steve Carstens, Mike Perfett'Gail L8banara'Laurel Humphrey Guest: Todd Bennett, Northwest Hydraulic Consultants, Inc. CALLTOORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. L PRESENTATIONS UU, BUSUNESSA0E0DA A. Contract Completion: Major Maintenance of Three Bridges Staff is seeking Council approval of contract completion and release of retainage to Razz Construction, Inc. inthe amount uf$7-642,339.8Ifor the Major Maintena0ce0fThreeBridgesP ject. This project included seismic retrofits and major rehabilitation work on the Beacon Avenue Bridge, Frank Zepp Bridge` and Grady Way Bridge, and was completed on time and under budget. UNANIMOUS APPROVAL. FORWARD TO FEBRWARY4,3Q19 REGULAR CON$GNT.AGEN0A, EL BN3FFlagging and|nsoectVnServces Staff is seeking Council approval of BNGF's increased flagging and inspection costs for the remainder ofthe Boeing Access Road over BNRR Bridge Rehabilitation Project. An Overpass Agreement currently in effect allows the City and its contractor to work in the BNSF right-of-way and pays forthe required railroad flaggingand inspection services performed by BNSF. The original flagging and inspection fees were estimated at tI49'428' and Amendment No. l approved an additional $300,OOO.8NSFisrequesting anadditional $ISO,O0Otofinish the project. Committee members expressed frustration at the continued cost increases and asked why BNSF cannot provide better estimates atthe beginning nfthe project. BSNFdeternninesthenunnberoffiaggers based onsafety risks and the City must pay. [ounci|[ne[nberKruUerstated she will bring this up with National League 8fCities. Staff does not expect any more flagging charges before the project completion. The total project iseVpe[tedtn[nstbelow the total budget aswell asbelow the total Federal Bridge Replacement Advisory Committee grant. Chair Idan suggested assuming a higher number of fiaggars in future dealings with B3NF. UNANIMOUS APPROVAL. FORWARD TO FE00UARY 420l90EGULAR CONSENT AGENDA. C. Grant Acceptance: Green the Green Staff is seeking Council approval to sign an agreement with the Rose Foundation for $25,000 for the Green the Green Project. Green the Green is a public -private partnership that will restore sections for the Green/Duwamish River to provide habitat for ESA-hsted Puget Sound Chinook salmon. The Rose Foundation funding requires no City match and will be used to extend the project area tDthe south, restoring an additional 450 lineal feet ofshoreline with native vegetation. UNANIMOUS APPROVAL. FORWARD TKXFEBRWARY4,2QI9 REGULAR CONSENT AGENDA. 77