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HomeMy WebLinkAboutTIC 2019-02-20 Item 2A - Final Acceptance - 2018 Overlay and Repair Program with ICON MaterialsMan Ekberg, Mayor Public Works Deportment - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director //,,,/, BY: Scott Bates, Traffic Engineering Coordinator CC: Mayor Ekberg DATE: February 15, 2019 SUBJECT: 2018 Overlay and Repair Program Project No. 91810401, Contract No. 18-071 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 18-071 with ICON Materials, Inc. of Pacific, Washington was issued on May 18, 2018 for the 2018 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at three locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; adjusting surface utilities to grade; and installing roadway channelization. ANALYSIS Construction was physically completed on July 20, 2018. No change orders were executed. The performance bond is held by the City. The budget for the 2018 Overlay & Repair construction was $1,003,742.78 and included a 5% contingency, which was not utilized. Under -runs were primarily due to fewer quantities needed during the unsuitable roadway excavation, haul and repair phase of the project. Construction Contract Amount Under -runs Total Amount Paid $ 955,945.50 (59,112.09) $ 896,833.41 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the 2018 Overlay and Repair Project with ICON Materials, in the final amount of $896,833.41 and consider this item on the Consent Agenda at the March 4, 2019 Regular Meeting. ATTACHMENT Notice of Completion Contract No. 18-071 WAPW Eng I PROJECTS1A- RW & RS Projects1Annual Oveday & Repair Programs12018 Overlay & Repair Program (91810401)\ Construction \Contractor1Close Our to TICIInfo memo 2018 Overlay Closeout 120718 gl.docx 1 Date: [VI Original II Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT 10-9-2018 Contractor's UBI Number: 601 006 854 Name & Mailing Address of Public Age y City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: 91-6001519 DepartmentIse Only Assigned to: Date Assigned: Notice is herebyiven relative to the corn plet' on of contract or project described below Project Name 2018 Annual Overlay Program 91810401 Contract Number 18-071 Job Order Contracting 111 Yes F'No Description of Work Done/Include Jobsite Address(es) Hot Mix Asphalt (HMA) Overlay at the following locations: Southcenter Blvd, 58th Ave S, 5.133rd St and Ft dent park. Federally funded transportation project? [1] Yes g No (if yes, provide Contract Bond Statement below) Contractor's Name ICON Materials E-mail Address mark.eichelberger©iconmated Affidavit ID* 833761 Contractor Address 1508 Valentine Ave SE Pacific, WA 98047 Te 206-575-3200 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. gRetainage Bond El Contract/Payment bond (valid for federally funded transportation projects) Name: Fidelity and deposit Company of Maryland Bond Number: 9283910 Date Contract Awarded 5-11-2018 Date Work Commenced 5-18-2018 Date Work Completed 7-20-2018 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. VYes 111No Affidavit ID° - No L&1 release will be granted until all affidavits are listed. Contract Amount Additions ( + ) 955,945.50 Reductions ( - ) 59,112.09 Sub -Total 896,833.41 Sales Tax Rate n/a rule 171 % (If various rates apply, please send a breakdown) Sales Tax Amount TOTAL $ 896.833 41 Liquidated Damages $ 0.00 Amount Disbursed $ 896,833.41 Amount Retained 5 0.00 NOTE: These two totals must be equal Comments: TOTAL 896,833.41 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NC) PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Diane Jaber Diane,jaber@tuk ilawa.gov Department of Revenue Public Works Section (360) 704-5650 PVVCgclor.wa gov 1N,oI5n9von STA to Doporonont of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractReleasegLNI.VVA GOV Title: Fiscal Specialist Phone Number: 206-433-1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworksgesd wa gov REV 31 0020e (l0/26/15) F215-038-000 10-2014 2 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No LAI release will be Eranted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Able Industries 603542604 832343 Northwest traffic 602140049 815657 Cascade 603407046 821822 Bilbrey Construction 603002155 818138 O'Bunco 602045762 821890 SeaTac sweeping 601735583 819687 Northwest concrete cutting 60 72428 811339 G&G Electrical 601381635 823096 Ground up Road Construction 602790246 830219 Acme Construction 602170211 830917 ©-Co Concrete 603560682 818171 Construction Testing Laboratories 601580376 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 3