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Home My WebLink AboutCOW 2019-02-25 Item 4A.2 - Public Safety Plan - Contract Amendment #4 for Land Survey with Bush, Roed & Hitchings for $30,300COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared _), Ala or review Council review 02/25/19 RB ,t 03/04/19 RB ITEM INFORMATION ITEM No. 4A.2 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGFNDA DATI,: 2/25/19 AGENDA ITEM TITIE Contract Amendment No. 4 for Bush, Roed & Hitchings, Inc. CATEG( .`l LI Discussion 2/25/19 Z Motion Mtg Date 03/04/19 E Resolution Alty Date E Ordinance Altg Date E Bid Award Mtg Date E Public Hearing Mtg Date Other Mtg Date Mg Date SPONSOR Council Mayor EHR EDCD EFinan 'e flFire "S P&R flPoiice EPW EC7ourt SP oNSoR' S The Council is being asked to approve a contract amendment with Bush, Roed & Hitchings, SummARy Inc. for land survey services associated with the Justice Center, Fire Station 51, Fire Station 52, and Public Works facilities. Amendment 4 to contract 17-210 is $30,300 with the full contract not to exceed $161,800. These costs are included in the overall project budget. Rix 11,WI'D BY E C.O.W. Mtg. 111 CDN Comm E Finance Comm. E Trans &Infrastructure Arts Comm. D Parks Comm. DATE: 02/19/2019 COmmi Fl EE CHAIR: ROBERTSON Public Safety Comm. EI Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. CommITITE Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,300 $30,300 $30,300 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/25/19 MTG. DATE ATTACHMENTS 02/25/19 Informational Memorandum dated 2/1/19 Draft Contract Public Safety Plan budget Minutes from the Public Safety Committee meeting of 2/19/19 03/04/19 39 40 Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: February 1, 2019 SUBJECT: Bush, Roed & Hitchings, Inc. Contract Amendment for Land Survey Services ISSUE The City requires an amendment to the Bush, Roed & Hitchings, Inc. contract for land survey services associated with the Justice Center, Fire Station 52, Fire Station 54 and Public Works projects. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. BACKGROUND The City of Tukwila hired Bush, Roed & Hitchings, Inc. for $57,400 to perform land survey services related to the Justice Center, Public Works, Fire Station 52, and Fire Station 54 sites, in connection with the Tukwila Public Safety Plan. On March 26, 2018, Amendment No. 1 added additional services in detailed topographical surveys for FS 52 site, in the amount of $10,000, On April 19, 2018, Amendment No. 2 added additional services including detailed topographical and planimetric surveys for the Justice Center and FS 54 sites in the amount of $64,100, bringing the new not -to -exceed contract amount to $131,500. On December 26, 2018, Amendment No. 3 changed the duration of the contract, extending it to December 31, 2019. ANALYSIS Amendment No. 4 is for additional services and fee to provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the Justice Center site, Public Works site, and FS 54 sites. Also included in the scope is additional mapping and survey points for FS 52. These are anticipated expenditures and are included in the council approved project budget. FISCAL IMPACT Bush, Roed & Hitchings, Inc. has provided a cost of $30,300 to perform the additional services. The total contract amount will now be $161,800. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. Tukwila City Nall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 41 Original Contract Amount (FS52,FS54,JC,PW- Site Acquisition Scope) $57,400.00 Amendment No. 1 — Topographical Surveys — FS52 (Project Scope) $10,000.00 Amendment No. 2 — Topographical Surveys — JC/FS 54 (Project Scope) $64,100.00 Amendment No. 3 — Extend duration of Contract $0.00 Amendment No. 4 — Topographical Surveys (Lot Line Consolidation — Legal Scope) $30,300.00 New Contract Total $161,800.00 RECOMMENDATION Project Management Quality Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. The Committee is being asked to approve the amendment to the contract and place the item on the February 25, 2019 Committee of the Whole Meeting Agenda and the Regular Council Meeting on March 4, 2019. ATTACHMENTS -Proposed BRH Contract Amendment No. 4 -Bush, Roed & Hitchings proposal for services with Scope of Work and Fee -Public Safety Plan Budget Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 42 City of Tukwila Agreement Number: 17-210 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment No. 4 Between the City of Tukwila and Bush, Roed & Hitchings, Inc. That portion of Contract No. 17-210 between the City of Tukwila and Bush, Roed & Hitchings, Inc is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform survey services for four selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3 Duration of Agreement; Time for Performance: This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The duration of the contract is now through December 31, 2020, unless modified by supplemental agreement. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $161,800 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for services related to Amendment No. 4 will be $30,300. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2019 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED Christy O'Flaherty, MMC, City Clerk Printed Name: Dakin Bell, Principal APPROVED AS TO FORM Office of the City Attorney CA Revised December 2016 Page 1 of 1 43 44 EXHIBIT A Bush Roed & Hitchings, Inc. VIA EMAIL January 17, 2019 Mr. Ethan Bernau Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 Re: Land Survey Services — Lot Line Consolidation Justice Center Site Parcel Nos.: 0041000515, 0041000514, 0041000480, 0041000494, 0041000513, 0041000516, 0041000517, 0041000335, 0041000330 Tukwila, WA 98168 Dear Mr. Bernau, We propose to provide land survey services at the above referenced site. Our specific scope of services will be to prepare the required Lot Line Consolidation surveys for submittal to the City of Tukwila and recorded with King County. Two surveys will be created, one for the "north" site and the second for the "south" site. Said surveys will be compliant with both City of Tukwila and meet King County recording criteria. Our fee to provide this service will be charged on a rates basis. Our estimated fee is $2,800. See attached rates schedule (Exhibit "A"). Expense items such as printing charges, delivery fees, etc., will be billed on a cost plus 15% basis in addition to the fees noted above. BRH assumes City of Tukwila processing fees and King County recording fees will be paid by client. We will complete the documents necessary for submittal within 8 business days of receipt of authorization to proceed. The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. Certificates of Insurance will be furnished upon request. Unless accepted, the terms of this proposal will expire within 60 days of the above date. We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. If the above meets with your approval, please provide a signature on the line below and return, retaining a copy for your files. We will be contacting you soon to answer any questions. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 (206) 323-4144 (800) 935-0508 www.brhinc.com 45 EXHIBIT A SHIELS I OBLETZ I JOHNSEN Mr. Ethan Bernau January 17, 2019 Page 2 Sincerely, BUSH, ROED & HITCHINGS, INC. cXL Oliver Q. Robar, P.L.S. Survey Project Manager OQR/jeh Enclosure BRH, Inc. ACCEPTED BY: SHIELS I OBLETZ I JOHNSEN Printed Name: Signature: Title: Date: 46 EXHIBIT A EXHIBIT A BUSH, ROED & HITCHINGS, INC. Standard Schedule of Charges and General Conditions - Effective to June 30, 2019 FEE SCHEDULE Clerical Research Technician Utility Locator Survey Coordinator Survey CAD Technician Engineering CAD Technician Engineering CAD Designer Sr. Engineering CAD Designer Design Engineer (ELT) Project Engineer (PE) Surveyor (PLS) Project Manager (PE, PLS) Sr. Project Manager (PE, PLS) Principal Project Manager (PE, PLS) Principal (PE, PLS) Expert Witness (PE, PLS) S78/Hr. 103/Hr, 92/Hr. 1 13/Hr. 107/Hr. 107/Hr. 126/F1r. 145/Hr. 115/Hr. 126/Hr. 113/Hr. 141/Hr. 145/Hr. 172/H r. 237/11r. 288/Hr. 1 Person Field Crew 2 Person Field Crew 3 Person Field Crew 1 Person Field Crew (Scanning) 2 Person Field Crew (Scanning) 3 Person Field Crew (Scanning) Overtime DIRECT NON -SALARIED COSTS Vehicle Per Diem Charge Mileage Job Related Expenses Non -Account Related Prints Non -Account Related Data File Transfer Per Diem — Personnel I04/Hr. 178/Hr. 244/Hr. 153/Hr. 228/H r. 294/Hr. 1.40 X Rates S30/Day .580/Mile Cost Plus 15% $50 Minimum $100 Minimum I35/Day Payment Terms Invoices will be submitted once per month and are payable upon receipt. Accounts remaining unpaid after 60 days will be subject to a 1.5% service charge per month. Collection fees including liens and attorney's fees, as may be required, will be added to the account. Right -of -Entry and Boundary Line Location Client will furnish right -of -entry for BRH to make surveys. Client shall furnish a description of the property where boundary lines are to be established. BRH assumes no liability for the establishment of actual lines of ownership other than as described and certified as such by a title insurance company. BRH will not be responsible for indicating easements, covenants, and restrictions of record on surveys unless furnished with a current title insurance report. At the request of the Client BRH will obtain a report from a title insurance company at Client's expense. Utility Locations When retained to locate utilities, BRH will depend upon utility agency records where verification by field location is not possible. BRH assumes no liability for the accuracy of records or locations provided by others. General and Automobile Liability Insurance BRH, Inc. maintains General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability and Property Damage Insurance is maintained with combined single limits of $1,000,000. Professional Liability BRH maintains professional liability insurance for losses arising directly from its negligent acts, errors or omissions with limits of $2,000,000 per occurrence and in the aggregate. Service Agreement It is BRH policy to negotiate and execute a Service Agreement setting forth actual scope of work, fees, payment terms, and general conditions prior to commencing services. Dale Revised: December 11, 2018 47 EXHIBIT A Bush Roed & Hitchings, Inc. VIA EMAIL January 30, 2019 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, WA 98101 Proposed Land Survey Services - Additional Topographic Survey - Site FS52 Parcel no.: 3597000320 Vicinity of 65th Avenue S & Southcenter Blvd. Tukwila, WA 98188 Dear Ms. Holmes, We look forward to providing you with land survey services at the site referenced above. Our scope of work will be to provide additional mapping to the south of the subject property and to obtain rook peak elevations on the two houses north of the northwest corner of said property. Control and Datum Project boundary will be calculated with bearings and distances shown on the drawing. Street centerlines and rights -of -way will be calculated with bearings and distances shown on the drawing. Bearings of cross -streets will be calculated and shown. NAVD 88 vertical datum will be used. A minimum of three on -site benchmarks will be set. NAD 83/91 horizontal datum will be used. Topography Surface improvements All surface improvements, pavements, sidewalks, stairs, walls, fencing, signs and parking stalls will be located and shown. Building footprints and elevations Exterior building footprints will be shown along with overhangs, canopies, stairwells and recessed building entries. Finish floor elevations will be shown for the main house level, basement and garage. The chimney cap will be located and roof peak elevation will be shown. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 Phone: (206) 323-4144 / (800) 935-0508, Fax: (206) 323-7135, Internet: www.brhinc.com 48 EXHIBIT A AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 2 BRH, Inc. Street channelization Existing street channelization will be shown with lane stripes and traffic arrows. Street improvements Full street widths of improvements will be shown for 65th Avenue S to the opposite right-of- way lines. Spot elevation intervals Spot elevations will be shown at 25 foot intervals in the streets. Spot elevations will be taken at roadway crowns, lane stripes, edge of parking lanes, flow lines and top of curbs. Spot elevations will indicate existing curb heights. Spot elevations and contours Spot elevations will be shown to approximately 0,01 feet. One foot contour intervals and ground level entryway finish floor elevations will be shown, Topography Topography will differentiate between various surface pavements and will show where pavement changes occur (concrete to asphalt, asphalt to brick, etc.). Vegetation All landscape trees greater than 3-inches in diameter and drip lines will be located and shown. Utilities Overhead utilities Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be shown with elevations, Surface features All surface utility features such as rims, grates and vaults will be shown. Below grade utilities All below grade utilities, including pipe types and sizes, rim and invert elevations, will be shown if record of their existence is found. Underground service lines will be marked in the field by our utility locating personnel if tracer wires or other metallic features exist below ground. Record public utility locations will be shown to the extent that such records exist. Private utility records will also be researched to the extent that they are available. We will detect and show existing traffic signal loops, where possible. Vaults It may be necessary to open Seattle City Light vaults in order to detail the size and depth of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and security reasons. SCL and BRH will bill their time on a rates basis for this extra service. SCL may require payment in advance for their crew time. 49 AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 3 Deliverables The final survey drawing will be delivered in the latest version AutoCAD Civil 3D. Electronic files will be made available. Hard copy plots will be delivered. Fees Our fees to provide this service will be $2,500. EXHIBIT A BRH, Inc. Expense items, such as parking fees, tolls, printing charges and delivery fees will be billed at our cost plus 15% in addition to the above fee for our services. The terms of this proposal are valid for 60 days. Delivery Schedule We will complete and deliver the final drawing within 15 business days of your signed authorization to proceed. Professional Responsibility for Reliability and Accuracy We Meet Professional Standards: BRH complies with National ALTA/NSPS standards and Washington state law — applicable for Topographic Mapping services. The survey we will provide to you will be based on actual, on -the -ground, field measurements and observations. We will NOT: 1) rely on mapping obtained by a 3rd party 2) copy or trace existing mapping by others 3) utilize internet-based mapping BRH certifies that all mapping information presented in your survey will be solely the work of BRH personnel, based on information we acquire on -site, and record information we research specifically for your survey. Insurance The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. We always encourage our clients to request a Certificate of Insurance — something we will provide to you upon request. 50 EXHIBIT A AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 4 BRH, Inc. Thank You We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Sincerely, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: /. Thomas E. Carner, P.L.S. Survey Project Manager TEC/jeh Enclosure AXIS PLANNING & DEVELOPMENT, LLC Printed Name: Signature: Title: Date: Benefits BRH Brings to this Project Value • A successful project is founded on a reliable and accurate survey • The service we provide results in a functional electronic tool for your design team. • We work with architects and civil engineers every day —and we know how much they value mapping that integrates with their needs. This includes complete mapping of detectable underground utilities and proper coverage of surface features extending beyond the project limits. Please consider the value you get with a BRH survey — our experience produces more than a map. Your team will receive an integrated design tool! BRH Offers • Over 40 years of experience with the type of survey you are requesting • Professional crews who are disciplined and sensitive to site constraints. • Underground utility locations provided by our in-house personnel • Field resources and capabilities that match the largest firms in the region. Yet, we bring the care and attention to detail found in a more compact firm. 51 EXHIBIT A Bush, Roed & Hitchings, Inc. VIA EMAIL January 23, 2019 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, Washington 98101 Proposed Land Survey Services - Wetlands Ft Lot Consolidations Public Works Project — BRH Reference Number 2017262 East Marginal Way / Tukwila International Boulevard Fire Station 54 / Star Nursery — BRH Reference Number 2017260 42"d Avenue South & South 140°h Street Tukwila, King County, Washington Dear Carrie, We propose to provide land survey services at the above referenced sites. This proposal considers three separate survey tasks, affecting two City of Tukwila projects. Our specific scope of services for each task as follows: Public Works Project — BRH Reference Number 2017262 — Survey of Existing Wetland • Field survey of points and anticipated wetland flags for this site per the attached sketch will be performed (see Exhibit "A-1"). • An existing BRH survey file number 2017262.00 will be revised (Exhibit "A-2") to capture the horizontal positions of the subject wetland markers and data points, with lines connected as possible. Points will be labelled with point and marker names. Public Works Project — BRH Reference Number 2017262 — Lot Line Consolidation • BRH will prepare Lot Line Consolidation drawing sets for submittal to the City of Tukwila. See Exhibits "A-2" & "A-3". • Drawings shall be of 18" x 24" Record of Survey format and shall conform with City of Tukwila and King County drawing specifications. See Exhibit "B". Fire Station 54 / Star Nursery — BRH Reference Number 2017260 — Lot Line Consolidation • BRH will prepare Lot Line Consolidation drawing sets for submittal to the City of Tukwila. See Exhibit "A-4". • Drawings shall be of 18" x 24" Record of Survey format and shall conform with City of Tukwila and King County drawing specifications. See Exhibit "B". BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 (206) 323-4144 (800) 935-0508 www.brhinc.com 52 EXHIBIT A January 23, 2019 Carrie Holmes — Axis Planning & Development, LLC Page 2 Fees Et Schedule Bush, Roed & Hitchings, Inc. Public Works Project — Survey of Existing Wetland Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $3,500 without additional authorizations. See attached rates schedule (Exhibit "C"). Public Works Project — Lot Line Consolidation Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $8,000 without additional authorizations. See attached rates schedule (Exhibit "C"). Our estimated fee is based on the assumption that all submittal actions and City of Tukwila fees will be the responsibility of your office. We will complete the drawing for preliminary submittal within three weeks of authorization to proceed. Fire Station 54 / Star Nursery — Lot Line Consolidation Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $8,000 without additional authorizations. See attached rates schedule (Exhibit "C"). Our estimated fee is based on the assumption that all submittal actions and City of Tukwila fees will be the responsibility of your office. We will complete the drawing for preliminary submittal within three weeks of authorization to proceed. Expenses Expense items such as printing charges, delivery fees, communication charges, etc., will be billed on a cost plus 15% basis in addition to the fees noted above. The aggregate expenses for the three tasks noted above shall not exceed $1000 without additional authorizations. The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. Certificates of Insurance will be furnished upon request. Unless accepted, the terms of this proposal will expire within 60 days of the above date. We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Very truly yours, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: Jares'M'. Harper, P:L.S. P?oject Manager '' 'JMH/jeh i., Enclosure Printed Name: Signature: Title: Date: 53 WATERSHED =ar - COM PAW EXHIBIT "A-1" 750 Sixth Street South Kirkland ; WA 98033 p 425.822.5242 f 425.827.8136 Stream & Wetland Delineation Sketch for Future Tukwila Public Works Property Subject Parcels: 0923049411, 0923049152, 1023049059 Prepared for: Adam Hutschreider, SHKS Architects Delineation Parcels: 0923049153, 0923049292, 1023049071, 1023049060, 1023049055 TWC Ref. No.: 180913 Site Visit Date: January 16, 2019 LEGEND Wetland Delineated Wetland Boundary Non -delineated Wetland Boundary Alf Delineated OHWM (\ fr Non -delineated OHWM Stormwater conveyance )—( Culvert 0 Data Point (DP) 444 Degrees 7' Wetland A Flags A-1 to A-3, WMA-26R to WMA-54R -.. Note: Field sketch only. Features depicted are approximate and not to scale. Wetland boundary is marked with pink- and black -striped flags. Duwamish River OHWM is marked with blue- and white -striped flags. Data points are marked with yellow- and black -striped flags. Page 1 of 1 V 118 I H X3 IrA/M. Y.WrV+�llaalr»a1YaY[gq\p.o\=s-Yr.�^^M EXHIBIT "A-2" EXHIBIT A S 1 i 1 (; I 1 l l I I I 1 I j I 1 ' r I I 1 I 1(� it I I 1 1 I I I I .4. 1 �r I 1 L/4/Erri-70/11 UT m ALTNNSPS LAND TITLE SURVEY CITY OF TUKWILA SITE PW5 BUSH, ROED & HITCHINGS• INC. LAND SURVEYORS & CNIL ENOINEER8 ...4 ,� r;:t r Im va-a, Ya ur,mw > r.Y, Pcalay.rl�s 1• sr rant_ 7U` _ ._//t'//N,V J 5 3 if. it 4 4 3 Iw W 1 1 u+M l,AN �d� 3 / "� ill I d i I 55 EXHIBIT "A-3" EXHIBIT A uAcavwrrwlr$fxoxrwCpsc\a-..,..Qe o.c 1 I I I I I I I •i+�e•r•+�ili +f••1�fr� I;u.�a od�•7+Ir:=� O)oll•+ rl+ •sijl.oeirli.lfi0iliijIF Tlrrlle I.I I. !!I i�iiil;;lll``! Illy ; l�l lI F Fu ��: uIuI H i [! 1 1 illltl! ! i ci��l�il �� IT�Il.ulil�'I J ilmi d 81l bElFiii� E!{i z 3 , , pig l� i� ! �'°aI3l� ! � im ii� �II1 I Ji I II ° T !I I I I II ALrA,NSPs LAND TITLE SURVEY CITY OF TUK W I LA SITE PWS A \ 3tlp data I u I.4rva ,G1r BUSH, ROED & HITCHINGS, INC. LAND SURVEYORS 6 CIVIL ENGINEERS 91'NM .VE EA:'1 1:081444.41•• 45 VYI AIINIDI Mars .+89E r: Be.r1.-IBY z rn CS m C z z 56 EXHIBIT "A-4" EXHIBIT A 2fi0• 2/100111 u.`C20Uo,\1.,,26o\"R1cEMcja.c\ 1-,11A-001.c t"'""-=-71-21":1;7' iR mot, hi Al„ ,a+0 AVE ECNIH q I 1 r 5� 'Q 4 c ii€ 1i 1 iDd E4E� xs .! " i #2 �F�rjl zi i�� 1111111Irqriiiii$111111lir!!!1E11o� {�cep'9ii �Yp; 1� ,91aii$1 Ei�� l i� ig4° � !!a16..,e.i ), y � a .lea Diso6 a Iq°R° �a�Sl�T in R a �Q �" 4 05 2 I +_ 1111 P�lf� a _ : a "°v EE v (: i;11E;1! i 6 0 "11 !1, a!s 016Sia 1311 !l!� ; g a 1 i i ' d 3� a t2�y� zit I I 1 �1i i4 lf�;ia °�,��p16 �� q� �,1 !mil E i i! °' ' l 114 a 4 fiIvi R �p = 1 s , �1 �?! A Olt�� I Ia El 1�111p1? a{'i �� to ..1 1. U ;° a gig iI it R v 1 1t ttgl 4 q 15/ OifII Egg! i 1 "p' a Mil 1 • it!! ii:11, 611 f ��i III � el; � � p3� ° as I��Cd E t a 1'B1 it FF ij p; I 4ii v r,X a ao ,S�a p ill1 !lit!! :4 Y I. i6 ,.9° 1 i v8 Z 2 IN hEggi 1 1-i '44 F 1 I, a v h fl! 4b dVW AUINIO L le SE 1i4 OF SECTION 15. TOWNSHIP 23 NORTH ALTARJSPS LAND TITLE SURVEY FIRE STATION 54 CITY OF TULWILA WILA AO. CO&AJN \VAfr141QTC04 YAW BUSH, ROED & HITCHINGS, INC. LAND SURVEYORS & CIVIL ENGINEERS 2000 MNO9 Mt EAST °97(#•�12' 000) 3234414/ 1 400.434.0)0a YAa. k06)32)-7124 57 58 EXHIBIT "B" CITY OF TUKWILA Department of Community Development 6300 Southcenter Boulevard, Tulavila, WA 98188 Telephone: (206) 431-3670 EXHIBIT A OUNi AY LINE ADJUSTMENT / LOT CNSOLI ioATION 41,14 0,1 11 i A Boundary Line Adjustment is the realignment of property lines between adjacent parcels. Additional legal lots may not be created. A Lot Consolidation is the elimination of property lines and the consolidation of two or more lots into fewer lots. REQUIREMENTS: All amended lots must meet minimum lot sizes and otherwise satisfy the review criteria, The current standards apply even if the original lots did not conform. No amended lots may create a nonconformity or increase the level of non -conformity with any current regulations. PROCEDURE: The process for both a Boundary Line Adjustment and for a Lot Consolidation consists of three steps: preliminary approval, final approval and recording. Within 28 days of receiving your application, City staff will determine if it is complete based on the attached "Complete Application Checklist". If not, you will be mailed a letter outlining what additional information is needed. if you do not submit requested materials within 90 days from the City's request for additional information the City may cancel your application. PRELIMINARY APPROVAL: Once the application is complete it will be reviewed by the Short Subdivision Committee, made up of representatives of the Fire, Public Works and Community Development Departments. The Committee will issue a decision to approve, modify or deny the application based on the review criteria in Chapter 17.08 of the Tukwila Municipal Code. FINAL APPROVAL: After the preliminary approval conditions have been met, an application for final approval shall be submitted to DCD for final review. A complete final application shall consist of the documents required for recording including: I. Final recording documents in a recordable format, including: a. Before and after legal descriptions of the affected lots, b, Affidavit of Ownership signed and notarized by all owners, c. All easements and maintenance agreements, 2. Any required bonds or other financial guarantees, 3. Other documentation necessary to demonstrate the conditions of the approval have been met. Upon receiving approval from the City, the applicant will be responsible for picking up the documents from DCD and recording them with King County Recorders Office. A copy of the recorded documents must be returned to DCD to finalize the approval process. The adjustment shall not be deemed final until the City receives these documents. 1lcitystore\City Common\Teri - DCD\Kirby\2016 Applications\ Boundary Line Adjustment -Lot Consolidation -March 2016.docx 59 EXHIBIT A S I 410114., I 0,000 The materials listed below must be submitted with your application unless specifically waived in writing by the Public Works Department and the Department of Community Development. Please contact each Department if you feel that certain items are not applicable to your project and should be waived. Application review will not begin until it is determined to be complete. ADDITIONAL MATERIALS MAY BE REQUIRED. The initial application materials allow project review to begin and vest the applicant's rights. However, the City may require additional information as needed to establish consistency with development standards. City staff are available to answer questions about application materials at 206-43 ] -3670 (Department of Community Development) and 206-433-0179 (Department of Public Works). Check items submitted with application Information Required. May he waived in unusual cases, upon approval of both Public Works and Planning APPLICATION MATERIALS: 1. Application Checklist (1 copy) indicating items submitted with application. 2. Completed Application Form and drawings (4 copies). 3. One set of all plans reduced to 8 1/2" x 11" or 11" x 17". 4. Completed and notarized Affidavit of Ownership and Hold Harmless Permission to Enter Property (1 copy attached). 5. Application Fee: See Land Use Fee Schedule online. PROJECT DESCRIPTION AND ANALYSIS: 6. Vicinity Map with site location. 7. Clearly establish status as separate legal lot(s) of record (per TMC Title 17 and RCW Chapter 58,17), showing all known easements and encumbrances. 8. Provide any required maintenance agreements, easements or other documents ready for recording. Items 9 through 1l NOT required for lot consolidations or BLAs without vacant lots 9. Provide King County Health Department approval if there are any septic systems on site. 10. Sewer and water availability letters are required from the provider district if the area is not serviced by the City of Tukwila. Forms are available at the DCD office. 11. Provide two copies of sensitive area studies such as wetland or geotechnical reports if needed per Tukwila's Sensitive Areas Ordinance (TMC 18,45). See Geotechnical Report Guidelines and Sensitive Area Special Study Guidelines for additional information. RECORDING DOCUMENT: Templates are available from the City 12. (a) The recording document must meet the King County Assessor's recording format requirements (letter, legal or record of survey format). Only documents prepared by a surveyor may be in record of survey format (18" x 24"), (b) Drawing must include a graphic scale, space for the City of Tukwila file number and north arrow. It shall include the elements listed at TMC 17.08,030(B). (c) Provide legal descriptions of all lots before and after the proposed changes. (d) The recording documents must include signature blocks for the owner(s), Short Subdivision Committee, Assessor, and Recorder (listed on the template, see TMC 17.04.060), (e) Existing and proposed lot lines shall be shown solid with new lines called out and lot lines to be removed shall be shown dashed. (f) Show existing and proposed utility easements (water, sewer, septic drainfields, power, natural gas, telephone, cable). (g) List total lot area and average width of each proposed residential lot. \\citystorelCity Common\Teri - DCD\Kirby12016 Applications\Boundery Line Adjustment -Lot Consolidation -March 2016.docx 60 EXHIBIT A Check items submitted with application Information Required. May he waived in unusual cases, upon approval of both Public Works and Planning (h) Dash in required setback distances from all parcel lot lines. (i) Show any required fire access lanes and turn-arounds per Fire Department standards. (j) Show the location and distance to proposed property lines of all existing structures, indicating those to be removed. SENSITIVE AREAS PLAN: NOT required for lot consolidations or BLAs without vacant lots 13. (a) Location of all sensitive areas (e.g. streams, wetlands, slopes over 20%, coal mine areas and important geological and archaeological sites). For stream frontage provide existing and proposed top of stream bank, stream bank toe, stream mean high water mark, and base flood elevation (i.e., 100 yr. flood). Maximum sheet size 24" x 36". (b) Location of all required sensitive area buffers, setbacks, tracts and protection measures. (c) Show all significant trees (4" or more in diameter measured 4.5 feet above grade); indicating those to be retained and those to be removed. A tree permit will be required for removal of any significant trees within a sensitive area or its buffer. (d) Show proposed lot and tract lines. CIVIL PLANS: NOT required for lot consolidations or BLAs without vacant lots 14. (a) Include a graphic scale and north arrow. Maximum sheet size 24" x 36". (b) Vertical datum NAVD 1988 and horizontal datum NAD 83/91. Conversion calculations to NGVD 1929, if in a flood zone or flood -prone area. (c) Existing and proposed utility easements and improvements, on site and in street (water, sewer, power, natural gas, telephone, cable). Schematic designs to be provided regardless of purveyor (e.g. site line size, location, and size of public main). No capacity calcs, invert depth, valve locations or the like are needed. (d) Storm drainage design at least 90% complete, which meets the King County Surface Water Design Manual (KCSWDM). Include a Technical Information Report (TIR) including feasibility analysis if required by the Manual. Call out total existing and proposed impervious surface in square feet. Include all storm drainage conveyance systems, water quality features, detention structures, maintenance access and safety features. For additional guidance contact Public Works or go to PERMIT CENTER, (e) Locate the nearest existing hydrant and all proposed hydrants. (1) Show the 100 yr. flood plain boundary and elevation as shown on FEMA maps. (g) Plan, profile and cross-section for any right-of-way improvements. (h) Show planned access to lots, driveways, fire access lanes and turn-arounds. (i) Show the location and distance to proposed property lines of all existing structures, indicating those to be removed. (j) Show proposed lot and tract lines. 11citystore\City Common\Teri - DCD\Kirby12016 Applications\Boundary Line Adjustment -Lot Consolidation -March 2016.docx 61 EXHIBIT A CITY F T U!v WILA Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone: (206) 431-3670 UN ARY LINE Al USTMEN / LOT C NS LIDATIlipN pt FOR STAFF USE ONLY Permits Plus Type: P-BLAJLC Planner: File Number: Application Complete Date: Project File Number: Application Incomplete Date: Other File Numbers: NAME OF PROJECT/DEVELOPMENT: BRIEF DESCRIPTION OF PROJECT: LOCATION OF PROJECT/DEVELOPMENT: Give street address or, if vacant, indicate lot(s), block and subdivision, access street, and nearest intersection. LIST ALL TAX LOT NUMBERS (this information may he found on your tax statement). i� EVELOPM[ENT COORDINATOR: The individual who: o has decision making authority on behalf of the owner/applicant in meetings with City staff, o has full responsibility for identifying and satisfying all relevant and sometimes overlapping development standards, and ® is the primary contact with the City, to whom all notices and reports will be sent. Name: Address: Phone: FAX: E-mail: Signature: Date: \\citystore\Cfty Common\Teri - DCD\Kirby12016 Applications\Boundary Line Adjustment -Lot Consolidation -March 2016,docx 62 EXHIBIT A CITY OF TUKWILA Department of Community Development 6300 Southcenrer Boulevard, Tukwila, WA 98188 Telephone, (206) 431-3670 AFFIDAVIT OF OWNERSHIP AND HOLD HARMLESS PERMISSION TO ENTER PROPERTY STATE OF WASHINGTON ss COUNTY OF KING The undersigned being duly sworn and upon oath states as follows: 1. I am the current owner of the property which is the subject of this application. 2. All statements contained in the applications have been prepared by me or my agents and are true and correct to the best of my knowledge. 3. The application is being submitted with my knowledge and consent, 4. Owner grants the City, its employees, agents, engineers, contractors or other representatives the right to enter upon Owner's real property, located at for the purpose of application review, for the limited time necessary to complete that purpose. 5. Owner agrees to hold the City harmless for any loss or damage to persons or property occurring on the private property during the City's entry upon the property, unless the loss or damage is the result of the sole negligence of the City. 6. Non -responsiveness to a City information request for ninety (90) or more days, shall be cause to cancel the application(s) without refund of fees. EXECUTED at (city), .-. (state), on , 20 (Print Name) (Address) (Phone Number) (Signature) On this day personally appeared before me to me known to be the individual who executed the foregoing instrument and acknowledged that he/she signed the same as his/her voluntary act and deed for the uses and purposes mentioned therein. SUBSCRIBED AND SWORN TO BEFORE ME ON THIS DAY OF ,20 NOTARY PUBLIC in and for the State of Washington residing at My Commission expires on cilystore\City Connnon\Teri - DC'D".Kirby'2016 Applicationslnoundary Line Adjustmcni-Lol C'mteotidation-Marcli 2016.docx 63 EXHIBIT A o t R1 5, dtvo The recording documents submitted for final approval must be in either letter, legal or record of survey format, meet all of the King County recording requirements and contain the applicable signature blanks. The standard signature blanks are included in the AutoCAD and Word templates available from the City. KING CII LINTY RECO p E 'S FORMAT i' EQUIREMENTS Document Standardization I. The first page of all documents must have a three-inch margin at the top and a one -inch margin on the sides and bottom (if using letter or legal sized paper) and the following key information: a. Return address b. Document title and titles c. Reference numbers of documents assigned or released (if applicable) d. Names of the grantors and grantees with reference to pages where additional names can be found e. Abbreviated legal description f, Assessor's property tax parcel number or account number A coversheet may be used to fulfill the three-inch top margin & indexing information requirements list above, however, the rquirements listed below must still be met or the document will be returned for compliance. Also, when a coversheet is used an additional fee will be added to the recording fee for the additional page on the document. 1. The second page and all succeeding pages must have a one -inch margin on all sides (unless document is using record of survey format, 18" x 24"). No marks may appear in the margins. 2. Record of survey format is 18" x 24" with a 2" margin on the left and 'A''' on all other sides. Only documents prepared by a surveyor may be recorded in this format. No marks may appear in the margins. 3. No attachments are allowed on the pages. 4. The font size must be at least 8 point. 5. The page size can be no larger than 8 % x 14 (unless in record of survey format, recorded at Condominium and Plat desk). 6. The paper must be of a weight and color capable of producing legible images. 7. The pages must not be folded. 8. The ink must be a color that is capable of being imaged. 9. All seals must be legible and capable of being imaged (pressure seals must he smudged) 10. For additional information go to King County Recorder's Office. C\citystore\City ConunonlTeri - IX,ll\Kirbyi2016 Applications\auundery Line Adjustment-Lol Consolidation -Mum h 2016.docx 64 EXHIBIT "C" EXHIBIT A BUSH, ROED & HITCHINGS, INC. Standard Schedule of Charges and General Conditions - Effective to June 30, 2019 FEE SCHEDULE Clerical Research Technician Utility Locator Survey Coordinator Survey CAD Technician Engineering CAD Technician Engineering CAD Designer Sr. Engineering CAD Designer Design Engineer (ElT) Project Engineer (PE) Surveyor (PLS) Project Manager (PE, PLS) Sr. Project Manager (PE, PLS) Principal Project Manager (PE, PLS) Principal (PE, PLS) Expert Witness (PE, PLS) $78/Hr. 103/Hr. 92/Hr. 113/Hr. 107/Hr. 107/Hr, 126/Hr. 145/Hr. I15/1ir. 126/11 r. 113/Hr. 141/Hr. 145/Hr. 172/Hr. 237/Hr. 288/Hr. 1 Person Field Crew 2 Person Field Crew 3 Person Field Crew I Person Field Crew (Scanning) 2 Person Field Crew (Scanning) 3 Person Field Crew (Scanning) Overtime DIRECT NON -SALARIED COSTS Vehicle Per Diem Charge Mileage Job Related Expenses Non -Account Related Prints Non -Account Related Data File Transfer Per Diem — Personnel 104/Hr. 178/Hr. 244/Hr. 153/Hr. 228/Hr. 294/Hr, 1.40 X Rates $30/Day .580/Mile Cost Plus 15% $50 Minimum $100 Minimum 135/Day Payment Terms Invoices will be submitted once per month and are payable upon receipt. Accounts remaining unpaid after 60 days will be subject to a 1.5% service charge per month. Collection fees including liens and attorney's fees, as may be required, will be added to the account. Right -of -Entry and Boundary Line Location Client will furnish right -of -entry for BRH to make surveys. Client shall furnish a description of the property where boundary lines are to be established. BRH assumes no liability for the establishment of actual lines of ownership other than as described and certified as such by a title insurance company. BRH will not be responsible for indicating easements, covenants, and restrictions of record on surveys unless furnished with a current title insurance report. At the request of the Client BRH will obtain a report from a title insurance company at Client's expense. Utility Locations When retained to locate utilities, BRH will depend upon utility agency records where verification by field location is not possible. BRH assumes no liability for the accuracy of records or locations provided by others. General and Automobile Liability Insurance BRH, Inc, maintains General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability and Property Damage Insurance is maintained with combined single limits of $1,000,000. Professional Liability BRI-I maintains professional liability insurance for losses arising directly from its negligent acts, errors or omissions with limits of $2,000,000 per occurrence and in the aggregate. Service Agreement It is BRH policy to negotiate and execute a Service Agreement setting forth actual scope of work, fees, payment terms, and general conditions prior to commencing services. Date Revised; December 1 I, 2018 65 66 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Counci ) Life to Date Costs as of Jan jars 25, 20/9 (reconciled ,mnccrg tOn, Dec 3l 2 COUNCIL REPORTING SG.ilAi.4RY- JUSTICE Original Budget Budget r ntIer current Budget Committed Budget LiJe to Date Crit Remaiteg Committed Remaining Budget ICaat Completion A/E Services (both Design & CA) $ 3,278,125 S 221,875 S 3,500,000 $ 3,141,729 S 1,705,300 $ 1,436,429 $ 358,271 $ - Permits/Fees Construction (Pre -Con, Const &Tax) S 700,000 $ 38,738,678 $ - $ (11,315) $ 700,000 $ 38,727,363 S 99,868 S 563,671 5 99,868 5 282,108 S - $ 281,563 $ 600,132 $ 38,163,692 S 5 - Construction Related Costs (ind Bond) S 2,112,639 5 170,000 S 2,282,639 $ 407,828 $ 242,726 $ 165,102 5 1,874,811 5 - PM Services (ind Other Professional Svcs) $ 1,815,875 $ 296,721 5 2,112,596 $ 1,967,303 $ 870,929 $ 1,096,374 $ 145,293 $ - Contingency (incl Construction & Project) $ 6,507,731 $ (1,646,239) $ 4,861,492 5 - S - $ - S 4,861,492 $ - Contingency for Site Contamination (soils,hannat) Land Acquisition $ - $ 14,133.295 $ 750,000 S (81,042) $ 750,000 $ 14,052,253 $ - 5 13,705,681 S - S 13,679,255 $ - $ 26,427 S 750,000 S 346,572 S 5 - Contingency for Land Acquisition $ 1,250,000 S 300,000 5 1,550,000 $ 918,462 S 918,462 $ - $ 631,538 $ - -TOTAL -:: $ 63,536,343 $ - S 68,536,343 $ 20,804,542 S 17,798,648 S 3,005,894 S 47,731,801 $ - REPORT/A'GSt }L}IARi"- FIRE FIRE STATION SI - A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (ind Other Professional Svcs) Contingency (incl Construction & Project) Original Budget 5 1,070,000 $ - S 234,000 5 9,396,000 $ 931,000 $ 526,000 $ 1,116,000 Budge tT anvins I $ 222,781 $ - $ - $ - 5 - $ - $ (222,781) Currentand et s $ 1,292,781 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 5 893,219 Cotnn,ittedBud et 5 1,236,572 $ - 5 34,557 S 165,000 5 133,546 5 344,681 5 - Ld t, Date Costs 1 5 747,820 S - 5 34,557 S 99,273 S 80,187 5 120,475 $ - Rea Remain Committed $ 488,751 S - S - S 65,727 $ 53,358 5 224,206 $ - Re„r nine Budget S 56,209 $ - $ 199,443 $ 9,231,000 $ 797,454 $ 181,319 $ 893,219 Cost or Completion $ - 5 - 5 - 5 - 5 - $ - 5 - TOTAL - S 13,273,000 S - 5 13,273,000 S 1,914,355 S 1,082,313 S 832,043 S 11,358,645 5 - COUNCIL REPORTING SOLITARY - FIRE STATION 32 A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (ind Construction & Project) Original Budget S 1,415,000 $ 16,000 S 353,000 $ 13,298,000 5 1,398,000 $ 787,000 $ 1,343 000 Budget Tmrtsfr,s S 234,222 $ - 5 - $ 456,500 $ - $ - $ (40,722) Current Budget $ 1,649,222 5 16,000 $ 353,000 $ 13,754,500 $ 1,398,000 $ 787,000 $ 1,302,278 Committed Budget 5 1,548,449 $ 17,157 $ - $ 137,500 $ 393,815 $ 532,289 $ - I L9'e to Date Casts S 252,910 S 17,157 $ - $ - 5 16,258 5 187,089 $ - Rrnraiog Committed 5 1,295,539 $ 0 S - $ 137,500 S 377,557 $ 345,200 $ - Remaining Budget S 100,773 5 (1,157) 5 353,000 $ 13,617,000 S 1,004,185 5 254,711 S 1,302,278 Cost nt Conrp4mon 5 - 5 - S - 5 - 5 - 5 - 5 - TAL 5 18,610,000 5 650,000 S 19,260,000 $ 2,629,210 , S 473,413 S 2,155,797 $ 16,630,790 S - Original Rngt S 150,000 $ 902,668 5 20,000 S 230,000 S 50,000 5 107,500 5 41,832 BudgetTnsfr $ (7,000) S 25,596 $ - 5 - 5 9,875 $ - $ (28,471) Current Budget S 143,000 $ 928,264 S 20,000 $ 230,000 $ 59,875 $ 107,500 $ 13,361 Committed Budget 5 132,995 5 928,265 $ 1,517 $ 106,700 S 44,752 S 106,665 5 - reca 5 131,495 $ 928,165 5 1,517 S 67,856 5 22,798 $ 84,815 S - R nin;gCommitted 5 1,500 5 100 5 - $ 38,844 $ 21,954 5 21,850 $ - Remaining Budget S 10,005 S (I) S 18,483 5 123,300 5 15,123 5 835 5 13,361 ,pinionFE $ - $ - S - $ - $ - $ - 5 - COUNCIL REPORTING SL'dL4R1- STATION 34 A/E Services (both Design & CA) Land Acquisition Pemuts/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (ind Construction & Project) TOTAL S 1,502,000 S - $ 1,502,000 5 1,320,894 S 1,236,646 S 84,248 S 181,106 S - 0) COUNCIL REPORTING SUMMARY - WORKS A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre-Con,Const &Tax) Construction Related Costs (incl Bond) PM Services (Mel Other Professional Svcs) Contingency (incl Construction & Project) Original Budget S 767,385 $ 22,000,046 $ 110,000 S 4,950,000 S 529,036 S 668,426 $ 975,107 Bmtsetrnfn $ 15,000 $ 3,333,913 5 (20,000) $ (1,842,500) 5 (416,293) $ (348,426) 5 (721,694) Current Budget S 782,385 $ 25,333,959 $ 90,000 S 3,107,500 $ 112,743 5 320,000 $ 253,413 C000ined Budget $ 318,882 $ 25,294,683 5 - 5 - $ 65,643 S 279,832 $ - Life to Dote Cots $ 33,393 $ 25,292,483 I $ - $ - 5 50,471 . $ 129,585 $ - /truaing Committed Renain.Do $ 285489 S 463,503 $ 2,200 $ 39,276 $ - $ 90,000 S - $ 3,107,500 S 15,172 5 47,100 5 150,247 $ 40,168 $ - S 253,413 Cc,, ar Completion 5 - $ - $ - $ - 5 - S - S - -TOTAL - S 30,000,000 S - S 30,000,000 S 25,959,040 S 25,505,932 S 453,108 S 4,040,960 5 68 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes February 19, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller, Zak Idan Staff: David Cline, Bruce Linton, Jay Wittwer, Chris Partman, Laurel Humphrey CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA Chair Robertson and Councilmember Idan agreed to consider the locking mailbox pilot program as the first order of business. A. Locking Mailbox Pilot Program Staff briefed the Committee on a new locking mailbox pilot program that the Police Department is implementing. Mail theft is a major community concern. In 2017 the City intended to help residents install locking cluster mailboxes, but received no applications as it required unanimous consent from a block of residents to install. Staff proposes to launch a pilot program similar to that used in SeaTac, which has been successful. The City will purchase a bulk order of Mail Boss mailboxes in the amount of $11,664, and residents will be able to purchase these at the reduced rate of $108 (or $52 for low income residents). The City will install the mailbox at the residence. The pilot program will begin with 100 mailboxes to allow staff to evaluate the demand and allow for adjustments. The initial purchase of 100 will still allow the City to receive the bulk discount. Committee members expressed support for the program and Councilmember Idan suggested reaching out to those who have already reported mail theft to promote it. DISCUSSION ONLY. B. Public Safety Plan Contracts Amendment to JRS Engineering Contract for Construction Administration Services Staff is seeking Council approval to amend the JRS Engineering contract for construction administration services associated with the Justice Center, Fire Station 51 and Fire Station 52 projects. These services were anticipated and included in the project budget. JRS Engineering has proposed a total of $67,415, but subtracting Station 54 design funds makes the amendment total $56,465. MAJORITY APPROVAL. FORWARD TO FEBRUARY 25, 2019 COMMITTEE OF THE WHOLE. Amendment to Bush, Roed, and Hitchings for Land Survey Services Staff is seeking Council approval to amend the Bush, Roed & Hitchings, Inc. contract in the amount of $30,300 for land survey services associated with the Justice Center, Fire Station 52, Fire Station 54 and Public Works projects. This will be Amendment No. 4 and will provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the 69 Public Safety Committee Minutes February 20, 2019 Justice Center site, Public Works site, and Fire Station 54 sites, as well as additional mapping and survey points for Station 52. These services were anticipated and included in the project budget. MAJORITY APPROVAL. FORWARD TO FEBRUARY 25, 2019 COMMITTEE OF THE WHOLE. C. 2018 4" Quarter Police Department Report Chief Linton updated the Committee on items of interest in the 4' Quarter, including staffing, recognitions, community engagement, significant operations and events, and crime statistics. Councilmembers asked clarifying questions. Councilmember Kruller mentioned the importance of public education on strategies to avoid crime. Councilmember Idan asked that future reports include information about homelessness response. DISCUSSION ONLY. D. 2019 Work Plan Chair Robertson suggested that this year the Committee take a deeper look at police and fire statistics in an effort to better understand trends and equity between neighborhoods as well as evaluate if current resources and policies are appropriate. He suggested looking at commercial vs. residential, service calls by neighborhood, and distinguishing fire from emergency medical calls. Councilmembers Kruller and Idan expressed support but wish to provide a specific list of data requests, which will be developed at a future meeting. DISCUSSION ONLY. III. MISCELLANEOUS Adjourned 6:50 p.m. Committee Chair Approval Summary by LH 70