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Home My WebLink AboutREG 2019-03-04 COMPLETE AGENDA PACKETTukwila City Council Agenda ❖ REGULAR MEETING • 441 I L4 wQ di 4 h9p$ Allan Ekberg, Mayor Counci/members: •3 Dennis Robertson •. Verna Seal David Cline, City Administrator •3 De'Sean Quinn :• Kate Kruller Kathy Hougardy, Council President •. Thomas McLeod ❖ Zak Idan Monday, March 4, 2019; 7:00 PM • Ord #2603 • Res #1958 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION Presentation of championship ring to the City by the Seattle Seawolves Rugby Team. Shane Skinner, President and Owner, Seattle Seawolyes 3. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 2/14/19 (Special Mtg.); 2/19/19 (Regular Mtg.) b. Approval of Vouchers c. Accept as complete the 2018 Annual Overlay and Repair Program (contract #18-071) with ICON Materials, Inc.; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $896,833.41). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 2/20/19. J d. Authorize the Mayor to sign an Interagency Agreement with King County to accept grant funds for the Waste Reduction/Recycling Program for 2019-2020, in the amount of $67,311 coming to the City. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 2/20/19. J e. Authorize the Mayor to sign the second amendment to Grant Agreement #17-201 with the Washington State Office of Public Defense, in the amount of $10,000 coming to the City. [Reviewed and forwarded to Consent by the Finance Committee on 2/25/191 Pg.1 Pg.9 Pg.39 5. UNFINISHED BUSINESS a. Contract amendments for the Public Safety Plan: (1) Authorize the Mayor to sign Amendment #1 to contract #18-038 with JRS Engineering for construction administration (CA) services associated with the Public Safety Plan, in the amount of $56,465, with the full contract not to exceed $136,465, with additional funding authorization of $33,420 for a future amendment for CA services for Fire Station 52. (2) Authorize the Mayor to sign Amendment #4 to contract #17-210 with Bush, Roed, and Hitchings for land survey services associated with the Public Safety Plan, in the amount of $30,300, with the full contract not to exceed $161,800. Pg.47 Pg.59 (continued...) REGULAR MEETING Monday, March 4, 2019 Page 2 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Report and Monthly Public Safety Plan update d. City Attorney e. Council Analyst Pg.91 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by I Mayor's review I Council review 03/04/19 I HH /4/f-. f' I i'ti ITEM INFORMATION ITEM No. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 03/04/19 AGENDA ITEM TITLE 2018 Project Overlay & Repair Program Completion and Acceptance ' CATEGORY ❑ Discussion Mtg Date Motion Date 03/04/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date /1 Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R Police ►1 PIV ❑Court SPONSORS The contract with ICON Materials is complete for the 2018 Overlay and Repair Program. SUMMARY This project included asphalt paving at three locations throughout the City, including Southcenter Blvd and a portion of the parking lot at Fort Dent Park. Construction began May 18, 2018 and was physically completed on July 20, 2018. Underruns show a credit of ($59,112.09). Council is being asked to accept and finalize the contract with ICON Materials for $896,833.41. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 20/ 19 COMMI FI EE CHAIR: ZAK IDAN ►1 Trans &Infrastructure DATE: 02/ RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Approval; Forward to Consent Agenda Unanimous COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $896,833.41 $1,003,742.78 $ Fund Source: 104 ARTERIAL STREETS (PAGE 16, 2019 CIP) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 03/04/19 MTG. DATE ATTACHMENTS 03/04/19 Informational Memorandum dated 02/15/19 Notice of Completion Contract No. 18-071 Minutes from the Transportation and Infrastructure Committee 02/20/19 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Deportment Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Scott Bates, Traffic Engineering Coordinator CC: Mayor Ekberg DATE: February 15, 2019 SUBJECT: 2018 Overlay and Repair Program Project No. 91810401, Contract No. 18-071 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 18-071 with ICON Materials, Inc. of Pacific, Washington was issued on May 18, 2018 for the 2018 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at three locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; adjusting surface utilities to grade; and installing roadway channelization. ANALYSIS Construction was physically completed on July 20, 2018. No change orders were executed. The performance bond is held by the City. The budget for the 2018 Overlay & Repair construction was $1,003,742.78 and included a 5% contingency, which was not utilized. Under -runs were primarily due to fewer quantities needed during the unsuitable roadway excavation, haul and repair phase of the project. Construction Contract Amount Under -runs Total Amount Paid $ 955,945.50 (59,112.09) $ 896,833.41 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the 2018 Overlay and Repair Project with ICON Materials, in the final amount of $896,833.41 and consider this item on the Consent Agenda at the March 4, 2019 Regular Meeting. ATTACHMENT Notice of Completion Contract No. 18-071 W:IPW EngIPROJECTS A- RW & RS ProjectslAnnual Overlay & Repair Programsl2018 Overlay & Repair Program (91810401 )\ConstructionlConlractor\Close Out to TICIInfo memo 2018 Overlay Closeout 120718 gl docx 3 4 Date: 10-9-2018 g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601 006 854 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: 91-6001519 Department Use Only Assigned to: Date Assigned: hereby given relative to the complet'on of contract or project described below Project Name a 2018 Annual Overlay Program 91810401 118-071 Contract Number Job Order Contracting ❑ Yes 'No Description of Work Done/Include Jobsite Address(es) Hot Mix Asphalt (HMA) Overlay at the following locations: Southcenter Blvd, 58th Ave S, S.133rd St and Ft dent park. Federally funded transportation project? ❑ Yes g No (if yes, provide Contract Bond Statement below) _ Contractor's Name ICON Materials E-mail Address (mark.eichelberger@iconmate j1833761 Affidavit ID* Contractor Address 1508 Valentine Ave SE Pacific, WA 98047 Te ephone # I206-575-3200 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. gRetainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Fidelity and deposit Company of MarylandBond Number: 9283910 Date Contract Awarded 5-11-2018 Date Work Commenced 5-18-2018 Date Work Completed I7-20-2018 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. (1Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) $ 955,945.50 $ 59,112.09 Sub -Total $ 896,833.41 Sales Tax Rate n/a rule 171 % (If various rates apply, please send a breakdown) Sales Tax Amount $ TOTAL $ RAF 833.41 NOTE: These two totals must be equal Liquidated Damages $ 0.00 Amount Disbursed $ 896,833.41 Amount Retained $ 0.00 TOTAL $ 896,833.41 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: Diane.jaber@tukwilawa.gov (f4 Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov 0 W:uhington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA GOV Title: Fiscal Specialist Phone Number: 206-433-1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov REV 31 0020e (10/26/15) F215-038-000 10-2014 5 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: _ UBI Number: (Required) Affidavit ID* Able Industries 603542604 832343 Northwest traffic 602140049 815657 Cascade 603407046 821822 Bilbrey Construction 603002155 818138 O'Bunco 602045762 821890 SeaTac sweeping 601735583 819687 Northwest concrete cutting 603572428 811339 G&G Electrical 601381635 823096 Ground up Road Construction 602790246 830219 Acme Construction 602170211 830917 0-Co Concrete 603560682 818171 Construction Testing Laboratories 601580376 ,r, /c For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 6 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes February 20, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Ryan Larson, Susan Murrietta, Lynn Miranda, Steve Carstens, Scott Bates, Laurel Humphrey CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. CONSENT AGENDA Committee members discussed the new Consent Agenda format, intended to improve meeting efficiency. Councilmember McLeod had questions about both items listed and requested they be pulled from Consent and handled individually. A. Project Completion - 2018 Overlay and Repair Program Staff is seeking Council approval of contract completion and release of retainage to ICON Materials, Inc. in the amount of $896,833.41 for the 2018 Overlay and Repair Project. This project provided hot mix asphalt paving at three locations in the City and a portion of the Fort Dent Park parking lot. Under - runs were primarily due to fewer quantities needed during the excavation, haul and repair phase of the project. UNANIMOUS APPROVAL. FORWARD TO MARCH 4, 2019 REGULAR CONSENT AGENDA. B. Grant Application: 42' Avenue South/Allentown Bridge Replacement Staff is seeking Committee approval to submit an application for Federal Highway Bridge Grant Program funding to replace the 42nd Avenue South Bridge over the Duwamish River. The bridge is structurally deficient and replacement is preliminarily estimated at $15-20 million. The Committee asked if staff will approach BNSF as a funding partner, as their heavy truck traffic contributes to wear on the bridge. Staff said BNSF is aware the bridge is at the end of its life but that they do not have a mechanism for funding of a public project. Councilmember Kruller suggested a bridge toll. Committee members again discussed the need for an update on the BNSF preferred alternative study, which is on the 2019 Committee work plan. UNANIMOUS APPROVAL. III. BUSINESS AGENDA A. 2019 Small Drainage Program Proposed Project List Staff presented the proposed 2019 Small Drainage Project list to the Committee. These projects are too large for City staff but smaller than a typical capital improvement projects, and typically originate from resident complaints and maintenance staff recommendations. Staff prioritizes projects based on need, expense, permitting requirements, and length of time on the list. Staff intends to construct Priority 1 or 2 projects in 2019, but if design or permitting issues arise then lower priority projects will be considered with the available budget. Committee members discussed the importance of neighborhood equity within the list. Residents may perceive their neighborhood does not receive capital investments which may not be the case. The Committee 7 8 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by I Mayor's review Council review 03/04/19 LM i" ' `''''\ ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: LYNN MIRANDA ORIGINAL AGENDA DATE: 03/04/19 AGENDA ITEM TITLE 2019 - 2020 Waste Reduction & Recycling (WRR) Grant Acceptance CATEGORY ❑ Discussion Mtg Date /1 Motion Date 03/04/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR Council ❑Mayor DCD Finance Fire TS ❑P&R Police ❑Pfr ❑Court ❑HR SPONSOR'S Tukwila has received a grant for $67,311 from the King County Solid Waste Division to SUMMARY implement Tukwila's Recycling Program and assist residents and businesses from 01/1/19 through 12/31/20. Council is requested to authorize the Mayor to sign an Interagency Agreement with the King County Solid Waste Division so that the City may receive the Waste Reduction & Recycling (WRR) grant. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMI l`l EE CHAIR: IDAN Trans &Infrastructure DATE: 02/20/19 RECOMMENDATIONS: SPONSOR/ADMIN. Comm' Department of Community Development LIEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $67,311 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/04/19 MTG. DATE ATTACHMENTS 02/20/19 Informational Memorandum dated 01/22/19 Interagency Agreement for 2019 and 2020 between King County and the City of Tukwila Minutes from the Transportation and Infrastructure Committee meeting of 02/20/19 9 10 City of Tukwila Allan Ekberg, Mayor Department of Community Development - Jack Pace, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Jack Pace, Community Development Director BY: Lynn Miranda, Senior Planner CC: Mayor Ekberg DATE: January 22, 2019 SUBJECT: 2019 - 2020 King County Solid Waste Recycling Grant Acceptance ISSUE Council approval is required to authorize the Mayor to sign an Interagency Agreement to receive $67,311 in grant funding that King County Solid Waste Division has awarded to the Tukwila Recycling Program. BACKGROUND Tukwila has received a Waste Reduction/Recycling (WRR) grant from King County Solid Waste to support the Recycling Program's work from January 1, 2019 through December 31, 2020. A signed agreement is required to receive the funds. Tukwila's Recycling Assistance Program operates exclusively through grant funding, without City of Tukwila General Fund or Utility Fund monies used. Tukwila has received the WRR grant for several years through a formula based on its population and employment. The WRR grant provides part of DCD's budget and is regularly included in the City's overall budget. DISCUSSION Waste Reduction/RecvclinaGrant (W/RR) The attached Waste Reduction/Recycling grant from the King County Solid Waste division totals $67,311 for the 24-month grant period. A portion of the WRR grant funds will be used to provide the required 25% match for the Coordinated Prevention Grant (CPG) grant from the Washington Department of Ecology. WRR grant funds are allocated as follows: • Residential Recycling Collection Events - $7, 400 Funds will be used to support events in Spring 2019 and 2020 to collect secondary recyclables (i.e. "hard -to -recycle" goods such as i.e. tires, sinks, furniture, bulky yard debris, etc.) from Tukwila and King County residents. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 11 • Commercial/Multifamily Recycling - $54, 000 The bulk of the grant will assist Tukwila businesses on -site or through other methods as they reduce waste, start, or improve recycling programs, purchase recycled products, and use sustainable business practices. Staff will work focus on sites with property managers and multiple tenants, including some multi -family sites. We will also work with City of Tukwila facilities and purchasing: Funding will support consultant assistance, Department of Community Development staff hours, printed materials such a resource guide sent to all businesses with their business license renewal, support materials such as special collection containers and bags. • Residential Program — Rain Barrels - $2,411 The Recycling Program will purchase recycled plastic rain barrels and/or compost and worm bins and distribute them to residents at reduced cost during the Residential Collection Event. • Residential Program — Tukwila Community Garage Sale - $3, 500 The Recycling Program will also conduct the annual Tukwila Community Garage Sale to encourage reuse and recycling among residents. Funding will be used to provide advertising and disseminate information about the event and reuse of goods to the public. FINANCIAL IMPACT None at this time. The WRR Grant does not require matching City funds. RECOMMENDATION Forward this item directly to the Consent Agenda of the March 4, 2019 Regular Meeting. This action will authorize the Mayor to sign an Interagency Agreement with the King County Solid Waste Division and accept grant funding for Tukwila's Recycling Assistance Program through December 31, 2020. Attachment A: • Interagency Agreement for 2019 and 2020 between King County and the City of Tukwila 2 12 DocuSign Envelope ID:OD510CD3-2A8F-436A-AA52-8F12ED721B35 ATTACHMENT A CPA # 6060243 INTERAGENCY AGREEMENT FOR 2019 and 2020 Between KING COUNTY and the CITY OF TUKWILA This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as "Party" or "Parties." PREAMBLE King County and the City of Tukwila adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. 13 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City: 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2019 and 2020 shall not exceed $67,311. 2. This Agreement provides for distribution of 2019 and 2020 grant funds to the City. However, grant funds are not available until January 1, 2019. 3. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 30, October 31, January 31) except for the final progress report and request for reimbursement, which shall be due by March 31, 2021. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by January 31, 2020 and March 31, 2021. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2020 and January 2021, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six (6) months of completion of the project(s) outlined in the scope of work, but no later than June 30, 2021. 2 14 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 5. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award, or contracting process. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 8. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 9. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 10. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2023. 15 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721 B35 12. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or "text provided courtesy of King County Solid Waste Division." 13. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 14. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 15. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 16. This project shall be administered by Lynn Miranda, Senior Planner, or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of $10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. 4 16 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Tukwila" and/or "text provided courtesy of the City of Tukwila." 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2019 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2019, and shall terminate on June 30, 2021. The City shall not incur any new charges after December 31, 2020. However, if execution by either Party does not occur until after January 1, 2019, this Agreement allows for disbursement of grant funds to the City for County -approved programs initiated between January 1, 2019 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section ILA of the Agreement. 5 17 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City's execution of, performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. 6 18 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED7211335 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self -insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self -insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 7 19 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Lucy Auster, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104-3855 If to the City: Lynn Miranda, Senior Planner, or a provided designee City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Tukwila King County BY Allan Ekberg, Mayor Pat D. McLaughlin, Director Solid Waste Division For Dow Constantine, King County Executive Date Date 20 8 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA Exhibit A 2019-2020 WRR GRANT Scope of Work A. Basic Information 1. City of Tukwila 2. Waste Reduction and Recycling (WRR) grant program 3. Contact Information: Lynn Miranda, Senior Planner City of Tukwila 6300 South center Boulevard Tukwila, WA 98188 206.433.7162 (phone) 206.431.3665 (fax) Lvnn.Miranda@TukwilaWa.gov 4. The City of Tukwila will work with a consultant to implement a business and multi -family recycling assistance program for 2019-2020. We plan to use Olympic Environmental Resources to operate our Special Recycling Event. There are also several residential programs we will be continuing to support. The WR/R grant will also fund labor costs for Tukwila staff that work on and manage all WR/R-funded programs and tasks. 5. Budget: $67,311 Total, including: Task 1. Residential Recycling Collection Events $7,400 Task 2. Commercial/Multifamily Recycling $54,000 Task 3. Residential Program — Rain barrels $2,411 Task 4. Residential Program —Tukwila $3,500 Community Garage Sale B. Scope of Work Task 1: Tukwila Residential Recycling Collection Events (RCE) a. Consultant Olympic Environmental Resources b. Schedule Spring, 2019 and 2020 c. Program/Project Specifics • Total number of events - Two • Materials to be collected: - Appliances Page 1 of 9 Final Scope of Work October 30, 2018 21 DocuSign Envelope ID: 0D510CD3-2A8F-436A-AA52-8F12ED721 B35 CITY OF TUKWILA 2019-2020 WRR GRANT - Refrigerators and Freezers* - Ferrous Metals Non-ferrous Metals Tires* - Mattresses Styrofoam Lead Acid Batteries Household Batteries Porcelain Toilets and Sinks* Propane Tanks* Cardboard Reusable Household Goods Textiles Used Motor Oil Used Motor Oil Filters Used Antifreeze Used Petroleum Based Products Electronic Equipment (*User fees apply) • The following educational materials will be distributed: - Information on City Recycling Programs - Local Hazardous Waste Management Plan Educational Materials produced by King County Department of Natural Resources - Other educational materials as appropriate. • Event promotional methods: - Promotional flyer mailed directly to Tukwila residents, and placed in info stands at City Hall sites and Tukwila Community Center. - Notices on Tukwila's website, social media, and cable channel (if available), and "Tukwila Reporter" community newspaper - Publicizing the event through the King County Solid Waste Division Promotional Activities. • Event staffing - Key personnel will include City staff, consultant staff, and venders. Experienced qualified individuals will fill the event greeter, education personnel, and traffic control personnel positions. d. Performance and Impact Objectives The City plans to send out approximately 8,000 promotional flyers to Tukwila households per event and publicize the event through King County promotional activities, including County websites and telephone assistance. The City of Tukwila's population is approximately 19,600. Page 2 of 9 Final Scope of Work October 30, 2018 22 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT By collecting the materials listed above, they will be diverted from the waste stream and processed for recycling and reuse. The events will also provide an opportunity to recycle moderate risk waste. Public Health — Seattle & King County, the City of Tukwila, and Washington State Department of Ecology will pay for event expenses as well. By hosting Recycling Collection Events, Tukwila can reduce the amount of recyclable material going to the local landfill. Based on prior residential collection events, the City expects that approximately 375 to 475 households will actively participate each year by bringing recyclable materials to the event for proper disposal and recycling. This is expected to result in approximately 20-25 tons of material diverted from the local waste stream for recycling per year. In addition to diverting materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational material on City and King County recycling programs. The educational materials can enhance the knowledge of residents regarding recyclable materials, demonstrate the range of recycling opportunities, and improve behavior in the purchase, handling, and disposal of recyclable materials. e. Evaluation Number of vehicles attending Volume of each material collected Event cost by budget category Graphic or tabular comparison of 2019 and 2020 volumes and vehicles with prior years' events f. Budget: $7,400 for 2019/18 2019/20 2019 2020 Task 1: Tukwila Residential Task Total Recycling Collection Events $7,400 Task Total $3,700 Task Total $3,700 Consultant* —Administration/ $4,700 Event Staffing/ Graphics $2,350 $2,350 Consultant — Materials Hauling $2,200 Cost** $1,100 $1,100 , Event Supplies $500 $250 $250 * Hourly rates for contracted staff are as follows: Project Manager - $70.00 and Event Staff - $55.00. ** Includes scrap metal, appliances, tires, styrofoam WR/R funds will provide the 25% required match for the State of Washington Department of Ecology's Coordinated Prevention Grant, which will fund the remaining 75% of the Recycling Program's portion of event. Funding also comes from the Tukwila Fire Department and the Local Hazardous Waste Management Program Page 3 of 9 Final Scope of Work October 30, 2018 23 DocuSign Envelope ID. OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT Task 2: Commercial/Multi-Family Recycling a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Consultant The City of Tukwila will work with a consultant/recycling technical assistance specialist. c. Schedule First quarter, 2019 — December 31, 2020 d. Program/Project Specifics Business Outreach/Technical Assistance The City of Tukwila will provide technical assistance to help businesses, including City of Tukwila facilities and some multi -family complexes, start, or improve recycling programs, waste prevention and purchase of recycled products either by e- mail, telephone, mail, or on -site visits. City of Tukwila staff, assisted by a Business Recycling and Waste Prevention Specialist (consultant to the City of Tukwila) will respond when individual businesses, multi -tenant properties and property managers request assistance. We expect to generate requests for recycling assistance by providing information about business recycling services on the City of Tukwila's website, and by including information about City -sponsored recycling programs in the "Tukwila Reporter," and with business license mailings. We will send targeted postcards (and emails as possible) to Tukwila businesses, advising them of free recycling service and technical assistance. We will offer free desk -side recycling containers made of recycled plastic as an incentive to businesses that start or improve recycling/waste reduction/stewardship programs. We will strive to improve recycling, waste reduction and environmentally -preferable purchasing practices at City of Tukwila facilities, and at City -sponsored events for the public. We will highlight outstanding business recycling programs throughout Tukwila through "Tukwila Green Works" and "Tukwila Business Recycler of the Year" programs. If other opportunities arise, we will adjust the work plan for greatest effectiveness. Timely, scheduled telephone follow-up will be provided to all businesses reached for technical assistance either by the staff project manager or the consultant. We will assist businesses with recycling, waste prevention and purchasing of recycled content goods, and, when possible, also furnish information about product stewardship, and conserving other resources used in typical business activities. We will Page 4 of 9 Final Scope of Work October 30, 2018 24 DocuSign Envelope ID OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT give them information about recycling onsite, as well as proper offsite disposal/recycling of electronics and mercury bulbs. By contacting companies directly with individualized information we hope to prepare and motivate businesses to change and improve their solid waste behaviors. Tukwila's solid waste contract with Waste Management includes embedded commercial recycling. We will work with Waste Management and other recycling companies to increase signups. We will continue to coordinate with King County's Business Recycling Program by working with any Tukwila business that is referred to us, and to participate in the Solid Waste Division's industry, topic, or area -specific campaigns. Promotion/Education We plan to promote non-residential recycling and waste prevention by through a variety of activities, including a selection of the following: • Recycling information on Tukwila's website • Informational materials promoting non-residential recycling and proper disposal of electronics, mercury bulbs, other hazardous materials. • "Tukwila Green Works" program to recognize outstanding business performance. • "Tukwila Business Recycler of the Year" award to stimulate interest in recycling • Purchase, distribute additional recycled content promotional materials (i.e. pens, pencils) • Update and distribute "Tukwila Business Recycler" pamphlets with business license renewals and to individual businesses. • Purchase and distribute desk side recycling containers free of charge as an incentive for businesses to begin or upgrade recycling programs. • Materials, such as in -unit collection bags or educational flyers, may be purchased for multi -family complexes. • Bill inserts. We will coordinate our promotion/education activities with King County's resources and programs as appropriate. e. Performance and Impact Objectives • Increase awareness among Tukwila businesses of the benefits of recycling and the technical assistance which the City offers. • Increase awareness of and support for product stewardship. • Work with businesses and multi -family complexes to sign up for recycling services, including the free recycling services offered via contract with Waste Management, and to down -size garbage service to save money and/or be more environmentally friendly. • Expand the number of businesses and multi -family complexes who sign up for recycling and ultimately improve waste diversion. Page 5 of 9 Final Scope of Work October 30, 2018 25 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT • Reduce waste produced by businesses and ensure that businesses are recycling the correct items onsite, and bringing other items, such as computers, to proper recycling facilities. • Distribute approximately 4,000 "Tukwila Business Recycler" pamphlets directly to Tukwila companies to give information about recycling resources and generate requests for technical assistance. • Assistance to at least 50 businesses, including at least 20 on -site visits. • Assistance to at least 5 multifamily complexes, including distributing materials to facilitate recycling, such as bags. f. Evaluation • Follow-up with selected businesses and/or multi -family complexes to see if they have implemented program changes and to determine which assistance measures were the most helpful in changing recycling -related behaviors. • Keep data including: - the number of businesses and/or complexes assisted - type of assistance provided (mail, e-mail, on -site, other) - a list of business names, addresses, contact persons, and telephone numbers (and other business data) for the businesses assisted; g. Budget: $56,411 for 2019/20 Task 2: Commercial/ multi -family assistance Total Task Total $54,000 2019 Task Total $27,000 2020 Task Total $27,000 Consultant $40,000 $20,000 $20,000 Staff/administrative Supplies/Materials (containers, bags, etc) $2,000 $1,000 1,000 $8,000 $4,000 Printing/Distribution $4,000 $4,000 $2,000 $2,000 Task 3: Residential Program — Rain barrels a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Consultant We will work with Olympic Environmental Resources to distribute rain barrels during Residential Collection Events. c. Schedule Page 6 of 9 Final Scope of Work October 30, 2018 26 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT Rain Barrels to be sold in 2019 and 2020. We have a surplus of rain barrels and worm bins remaining from 2018 to sell in 2019. Additional items may be purchased in 2020, if needed. d. Program/Project Specifics Rain barrels are popular green gardening products for Tukwila residents. In prior years, the City has offered rain barrels for residents at significant subsidy. They have been well -received and have increased water conserving (rain barrel) behavior among Tukwila residents, as well as awareness of recycled content goods. This project will make it easier for Tukwila residents to buy and use recycled -content rain barrels to conserve water and practice other green gardening activities. Grant funds will be used to buy and store barrels, and work with a contractor to sell the barrels at the annual RCE. e. Performance and Impact Objectives • Encourage greater awareness and use of water conservation and green gardening strategies by (single-family) Tukwila residents • Help home gardeners to acquire and use recycled -content gardening equipment (i.e. recycled plastic rain barrels) • Buy approximately 33 recycled plastic rain barrels to sell to Tukwila residents at a reduced cost • Divert plastic from the waste stream • Promote the use of recycled content products Tukwila will purchase recycled plastic rain barrels and sell them at a 50 to 60 percent discount to Tukwila residents at Residential Recycling Collection Events (RCE) and at the Tukwila Backyard Wildlife Festival in 2019 and 2020. To encourage purchase and use, we will charge the residents a reduced fee of approximately $35 per rain barrel. The City will publicize the distribution event(s) through its Residential Collection Event (RCE) mailing to all Tukwila residents and on the City's website. Each recycled plastic rain barrel weighs approximately 40 pounds and diverts approximately twice that amount (80 pounds) from the waste stream. We expect to sell all the bins. This will divert a significant amount of plastic from the waste stream and clearly demonstrate the use of a high -quality product made from recycled content. In addition to encouraging market development for plastics, distributing rain barrels encourages Tukwila residents to conserve water for reuse in the lawn and garden, and reduces surface water runoff. f. Evaluation • Track number of rain barrels distributed to residents. • Sample email survey of rain barrel purchasers to determine use levels. g• Budget: $2,411 for 2019/2020 Page 7 of 9 Final Scope of Work October 30, 2018 27 DocuSign Envelope ID OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT 2019-2020 2019 2020 Task 3: Residential Programs - Rain barrels, Compost bins & Worm bins Task Total $2,411 Task Total $200 Task Total $2,011 Consultant - sale of barrels & bins + barrel storage $400 $200 $200 Supplies - Rain barrels and worm bins* $2,011 $0 $2011 *33 rain barrels @ approximately $60 each Task 4. Residential Program - Tukwila Community Garage Sale a. Project Manager Lynn Miranda, Senior Planner, City of Tukwila b. Schedule Summer, 2019 and 2020 c. Program/Project Specifics WR/R funds will support Tukwila's recycling and reuse -oriented Community Garage Sale. Tukwila residents will hold garage/yard/rummage sales at their homes across Tukwila for one summer weekend. Tukwila will use WR/R funding to provide resources for staffing, advertising, and information about the event and reuse of goods to be disseminated to the public. d. Performance and Task Objectives • Support recycling, reuse of household goods, and waste prevention by supporting an event, such as the community -wide "garage sale" for Tukwila residents, and updating recycling information on the City of Tukwila website. • Promote reuse and recycling of goods by Tukwila residents who hold garage/yard/rummage sales at their homes • Raise awareness of reuse and recycling among the public that shops at Tukwila Community Garage Sale sites throughout the community. e. Evaluation • Track number residents participating in Community Garage Sale. • Survey all participants in the Community Garage Sale to see their satisfaction with the Community Garage Sale, and to gauge their interest in future recycling/waste prevention programs and activities. f. Budget: $3,500 for 2019/20 Page 8 of 9 Final Scope of Work October 30, 2018 28 DocuSign Envelope ID. OD510CD3-2A8F-436A-AA52-8F12ED721B35 CITY OF TUKWILA 2019-2020 WRR GRANT 2019-2020 2019 2020 Task 4. Community Garage Sale Task Total $3,500 Task Total $2, 000 Task Total $2, 000 Printing, distribution, and advertising $3,000 $1,500 $1,500 Staff costs $500 $250 $250 Page 9 of 9 Final Scope of Work October 30, 2018 29 30 DocuSign Envelope ID: OD51OCD3-2A8F-436A-AA52-8F12ED721B35 Exhibit B 2019-2020 Grant Guidelines Program Eligibility: The King County Solid Waste Division (SWD) has prepared a Recycling Case Studies document with a number of innovative projects recently implemented by King County and several cities aimed at influencing waste prevention and recycling consistent with the King County Comprehensive Solid Waste Management Plan (Comp Plan) and the County's goals. SWD encourages consideration of these case study ideas in the development of grant proposals. Furthermore, in an effort to encourage collaboration, leveraging, and potential joint projects between cities and other partners, the Case Studies and the WRR application information has been shared with selected regional environmental firms. Grant funds may be used for a variety of Waste Reduction & Recycling (WRR) related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Case Studies document (Attachment 4), which includes the topics below. Examples of innovative projects: • King County SWD: Multicultural Recycling Outreach - Recicla Mas! Es Fascilisimo. • City of Bellevue: Multifamily Organics Recycling Technical Assistance. • City of Issaquah Recycling Outreach: Waste Wise Multifamily Outreach. • City of Bothell: Recycling Vouchers/Special Items Recycling Event. • Cedar Grove Composting, Inc.: Increasing Food Waste Diversion in Diverse Communities. • City of Redmond: Redmond Commercial Organics Collection. • Olympia School District: Purchase of Bulk Milk Containers for Schools. • Cities of Kirkland, Bellevue, Redmond, and Bothell: City Partnership - Eco Lunch Eastside Initiative/Reusable Lunch Kits. • King County SWD: EcoConsumer Program Repair Events. Please contact Lucy Auster at 206-477-5268 or lucv.austeri?kingcountv.2ov if you have questions about specific program eligibility, consistency with the Comp Plan, and/or are interested in obtaining a list of the environmental firms that SWD has provided notice to regarding this grant program. 1 31 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 The following are not eligible for funding: Collection of garbage, except for residual garbage related to the collection of recyclables. Collection of any household hazardous waste items including, but not limited to: > treated wood, > paint, > lead acid batteries, > oil, gasoline, and antifreeze, > fluorescent lights. Household Hazardous Waste (HHW) education programs. Cities should pursue funding for HHW collection or education programs through the King County Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. Grant Administration Requests for Reimbursement: Cities may submit one request for reimbursement per year during the funding cycle, due no later than March 19, 2019 and March 17, 2020. However, cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 5th working days of January 2019 and January 2020, cities must notify SWD of the amount of their total expenditures for work that has been completed but for which a request for reimbursement has not yet been submitted. Progress and Final Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. A final report describing the outcome of grant -funded activities is due with the final request for reimbursement. If, however, the city does not have the results of its program evaluation by the end of the grant cycle, the final narrative report may be submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final request for reimbursement would still need to be submitted by March 17, 2020.) All progress and final reports must be signed by a city official. Signed reports may be scanned and emailed. Amendments Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the city wishes to significantly change its scope of work and/or budget. In general, a significant change would be one in which the city wishes to add or delete a task from their scope of work. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e- mail. However, the city should contact SWD when considering changes to their scopes and budgets to determine if a formal amendment is needed. 2 32 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 Exhibit C Insurance Authority 10-Tan-19 Cert#: 11i79 King County Solid Waste Division -Dept. of Natural Resources and Parks Attn: Lucy Auster 201 S Jackson St Suite 701 Seattle, WA 9810-1-385 RE; City. of Tukwila Contract #5902881 Evidence of Coverage The above captioned entity is a member of the Washington Cities Insurance Authority (WCIA), which is a self insured pool of over 155 public entities in the State of Washington. WCIA. has at least :S4 million per occurrence limit of liability coverage in its self - insured layer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the men ber. Liability coverage includes general liability, automobile liability, stop -gap coverage, errors or omissions liability, employee benefits liability and employment practices liability coverage. WCIA was created by an interlocal agreement among public entities and liability is self funded by the membership. As there is no insurance policy involved and WCIA is not an insurance company, your organization cannot be named as an additional insured. Sincerely, Rob Roscoe Deputy Director cc: cleii.cr leCarthy 33 DocuSign Envelope ID: OD510CD3-2A8F-436A-AA52-8F12ED721B35 Exhibit D BUDGET SUMMARY REPORT FORM 2019-2020 Waste Reduction & Recycling Grant Program City: Date: Address: Phone: Invoice #: Report Period: Preparer's Name: Contract #: Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: Amount remaining for completion of interlocal: $ - $ - Task # Scope of Work Description (Task/title) Budget Current Quarter Costs Amount Previously Invoiced Remaining Balance 1 $ - 2 $ - 3 $ - 4 $ - 5 $_ - 6 $ - 7 $ - TOTALS $ $ $ - $ - For King County Use Contract # 0 720122 Exp.Account 54150 Task 22.000' Project 1126942 Org Purchase Order # Requisition # Receipt Supplier 4 Supplier Pay Site Invoice # Payment Type Total charges this period are approved Project Manager: for payment: $ Date 34 DocuSign Envelope ID: 0D510CD3-2A8F-436A-AA52-8F12ED721B35 King County Waste Reduction Recycling Grant 2019/2020 Grant Cycle City of Reimbursement Request # Date Contract # Expense Summary Form Exhibit E Task Title & No. Vendor Date of Service Item Description Invoice No. Amount Paid Tota I 0 35 36 Transportation & Infrastructure Committee Minutes February 20, 2019 requested that staff provide a breakdown of investments by date and by neighborhood so that the information is available to the public and easily referenced by Council. DISCUSSION ONLY. B. Grant Acceptance: 2019-2020 King County Solid Waste Recycling Staff is seeking Council approval for the Mayor to enter into an interagency agreement with the King County Solid Waste Division to accept $67,311 in grant funding for the 2019-2020 Tukwila Recycling Program. Funding for this cycle will be distributed as follows: • • • • Residential Recycling Collection Events: $7,400 Commercial/Multifamily Recycling: $54,000 Residential Program - Rain Barrels, Compost Bins and Worm Bins: $2,411 Residential Program - Tukwila Community Garage Sale: $3,500 The Tukwila Recycling Program is 100% grant funded and includes residential and business recycling opportunities and other special collection events. Staff provided a report on the program's activities last year. UNANIMOUS APPROVAL. FORWARD TO MARCH 4, 2019 REGULAR CONSENT AGENDA. C. SCATBd/RTC There was no report. D. MISCELLANEOUS Project Updates On February 19, 2019, the City Council approved a contract with Westwater Construction Company for the pedestrian crossings on TIB near S. 140th and S. 141st St. Completion is estimated by June 1. Staff will be proposing to renew the contract with Waste Management due to the low residential rates and this will be coming through Committee in 2019. The Transportation Committee Meeting adjourned at 6:32 p.m. Committee Chair Approval ZI Minutes by LH 37 38 COUNCIL AGENDA SYNOPSIS Initials Meetino Date Prepared by Mayor's review 1 Council review 03/04/19 CT "G ""1 ITEM INFORMATION ITEM No. 4.E. STAFF SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 03/04/19 AGENDA ITEM TITLE Washington State Office of Public Defense 2018-2019 Grant Agreement Second Amendment CATEGORY ❑ Discussion Mtg Date /1 Motion Mtg Date 3/4/19 ❑ Resolution Mtg Date ❑ Ordinance Meg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR Council ►1Mayor HR ❑DCD Finance Fire TS P&R Police ❑PT/ ❑Court SPONSOR'S The Council is being asked to authorize execution of the Second Amendment to the 2018- SUMMARY 2019 Grant Agreement #17-201 with the Washington State Office of Public Defense, which will provide an additional $10,000 to the City for 2019. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 02/25/19 /1 Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: MCLEOD ❑ Parks COMMIF'lEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office Unanimous Approval; Forward to Consent Agenda on 03/04/19 _ COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/04/19 MTG. DATE ATTACHMENTS 03/04/19 Informational Memorandum from Cheryl Thompson dated 02/19/19 WSOPD 2018-2019 Grant Agreement Second Amendment Minutes from the Finance Committee Meeting of 02/25/19 39 40 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: FINANCE COMMITTEE CC: Mayor Ekberg David Cline, City Administrator FROM: Cheryl Thompson, Executive Assistant DATE: February 19, 2019 SUBJECT: Office of Public Defense 2018-2019 Grant Agreement Amendment #2 ISSUE The Washington State Office of Public Defense had additional grant funds become available and has offered the City of Tukwila an additional $10,000 for 2019 to be used for increased social work services to assist public defense attorneys. As the original grant was for $74,000: $37,000 for both 2018 and 2019, the acceptance of the additional funds requires Council approval. BACKGROUND The Washington State Office of Public Defense awarded the City of Tukwila a $74,000 grant for the Public Defense Program: $37,000 for 2018 and $37,000 for 2019. The original grant agreement was approved by Council on November 20, 2017. DISCUSSION On October 6, 2017 the City received notification from the Washington State Office of Public Defense awarding the City grant funds in the amount of $74,000 2018-2019: $37,000 for each year, to be used to provide investigator services, interpreter services and social work assistance to the Public Defense Program. On August 7, 2018 the original agreement was amended to allow use of grant funds for additional compensation to conflict public defense attorneys. Because there was not an increase in funds the first amendment did not go before Council for approval. The City of Tukwila was the first municipality offered additional grant funds from WSOPD for 2019. Receiving and successful implementation of the additional grant funds also positions the City to receive an increased grant award for 2020-2021. RECOMMENDATION The Council is being asked to send this item to the consent agenda at the March 4, 2019 Regular meeting. ATTACHMENTS Second Amendment to the 2018-2019 Grant Agreement 41 42 Second Amendment to Grant Agreement No. GRT 18511 WASHINGTON STATE OFFICE OF PUBLIC DEFENSE 1. Grantee City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188-8548 3. Office of Public Defense (OPD) 711 Capitol Way South, Suite 106 PO Box 40957 Olympia, WA 98504-0957 5. Additional Grant Amount $10,000.00 2. Grantee Representative Cheryl Thompson Executive Assistant 6200 Southcenter Blvd. Tukwila, WA 98188 4. OPD Representative Katrin Johnson Managing Attorney Office of Public Defense 711 Capitol Way South, Suite 106 PO Box 40957 Olympia, WA 98504-0957 6. Grant Period January 1, 2018 through December 31, 2019 7. Amendment Purpose This Amendment serves to provide Grantee additional funding in the amount of $10,000 (ten thousand dollars) for increased social work services to assist public defense attorneys. The Chapter 10.101 RCW city grants are competitive grants for the purpose of improving the quality of public defense services in Washington municipalities. (See Chapter 10.101 RCW.) The Office of Public Defense (OPD) and Grantee, as defined above, acknowledge and accept the change described in sections 5 and 7 of this Amendment. All other terms and conditions of Grant Agreement No. #18511 remain in full force and effect. FOR THE GRANTEE Allan Ekberg, Mayor Date FOR OPD Joanne I. Moore, Director Date 43 44 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes February 25, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Cheryl Thompson, Jay Wittwer, Bruce Linton, Peggy McCarthy, Jeff Friend, Laurel Humphrey CALL TO ORDER: Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Amendment: Public Defense Program Staff is seeking Council approval to accept an additional $10,000 from the Washington State Office of Public Defense for additional social work services for the Public Defense Program this year. The original award was for $74,000 split evenly between 2019 and 2020, but additional funds have become available and Tukwila is the first city being offered additional funds. Successful implementation of the funds may help the City receive an increased award for 2020- 2021. Funds are used for investigator services, interpreter services, social work assistance, and additional compensation to conflict public defense attorneys. UNANIMOUS APPROVAL. FORWARD TO MARCH 4, 2019 REGULAR CONSENT AGENDA. B. Preliminary December 2018 Year -End Financial Report Staff presented the Committee with a preliminary financial update through December 2018, describing the general state of departmental expenditures and highlighting trends. General Fund expenditures totaled $61.4 million, which is $7.2 million below budget. All departments ended the year under budget. Chair McLeod pointed out that the purchase of four SWAT vehicles causing the Police Department's Rentals and Leases to be over budget was offset by budget savings elsewhere in the department. DISCUSSION ONLY. C. Sales Tax Mitigation Staff updated the Committee on sales tax mitigation payments and offsets. The City receives approximately $1.15 million annually in state streamlined sales tax mitigation funds, but legislation was enacted last year to end these payments effective after September 2019. In 2018 the City received just $158,764 from voluntary remitters and the Marketplace Fairness Act, which does not adequately offset the mitigation payments. The City is involved with lobbying efforts to recommend that the state continue funding of the mitigation payments. A cross -departmental team is reviewing sales tax implications such as whether sharing a zip code with other cities impacts Tukwila's revenues. This committee will report its findings in March. DISCUSSION ONLY. 45 46 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mqyor's review Council review 02/25/19 RB I C C.. , I j I: 03/04/19 RB 1 A 1 ITEM INFORMATION ITEM No. 5A.1 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 2/25/19 AGENDA ITEM TITLE Contract Amendment No. 1 for JRS Engineering CATEGORY ►1 Dis:ztssion 2/25/19 ►1 Motion Date 03/04/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date Mtg SPONSOR Council 11Mayor ❑HR❑DCD Finance Fire TS P&R ❑Police ❑P r ❑Court SPONSOR'S The Council is being asked to approve a contract amendment with JRS Engineering for SUMMARY construction administration (CA) services associated with the Justice Center, Fire Station 51 and Fire Station 52 projects. Amendment 1 to contract 18-038 is $56,465 with the full contract not to exceed $136,465.00. The Council is also being asked to approve $33,420 to be followed in a future amendment for CA services for Fire Station 52. These costs are included in the overall project budget. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: 02/19/2019 COMMII°lEE CHAIR: ROBERTSON /1 Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $56,465 $56,465 $56,465 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/25/19 MTG. DATE ATTACHMENTS 02/25/19 Informational Memorandum dated 2/1/19 Draft Contract _ Public Safety Plan budget Minutes from the Public Safety Committee meeting of 2/19/19 03/04/19 47 48 City of Tukwila Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy City Administrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: February 1, 2019 SUBJECT: JRS Engineering Contract Amendment for Construction Administration Services ISSUE The City requires an amendment to the JRS Engineering contract for construction administration services associated with the Justice Center, Fire Station 51 and Fire Station 52 projects. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. BACKGROUND The City of Tukwila hired JRS Engineering to perform building envelop consulting services related to the Justice Center, Fire Station 51, Fire Station 52 and Fire Station 54 in connection with the Tukwila Public Safety Plan. The initial $80,000 covered the design/bidding phase services. We are now moving into the construction administration phase for the Justice Center and Fire Station 51 sites. ANALYSIS Amendment No. 1 is the construction administration services for the Justice Center and Fire Station 51 sites, portion of their contract. These are anticipated expenditures and are included in the council approved project budget. In addition, Fire Station 52 project will require construction administration services at a future date. At this point, an estimated fee has been identified by the consultant for the City to add this scope of work to the contract when FS52 is ready to start construction. The City will issue the initial notice to proceed solely for the amount needed for Fire Station 51 and the Justice Center. FISCAL IMPACT JRS Engineering has provided a proposal of $67,415 to perform the Construction Administration services for the Justice Center and FS51 sites. We will subtract the unused FS54 design funds, making the Amendment No. 1 total amount $56,465. As FS52 won't require CA services till a future date, we are asking for an allowance of the proposed amount of $33,420 to be followed in an amendment at a future date. The following table shows the Contract Amount (with contingency included), the amendment amount, the allowance for FS52, and the new total. The amounts shown below are all within the approved project budgets Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 49 Original Contract Amount (Including Contingency) $80,000.00 Justice Center (Construction Administration Services) $37,720.00 Fire Station 51 (Construction Administration Services) $29,695.00 Subtract the unused FS 54 funds ($10,950.00) Amendment No. 1 $56,465.00 New Contract Amount $136,465.00 Fire Station 52 (Allowance) $33,420.00 Total $169,885.00 RECOMMENDATION Project Management Quality Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. The Committee is being asked to approve the amendment to the contract and place the item on the February 25, 2019 Committee of the Whole meeting and the Regular Council Meeting on March 4, 2019. ATTACHMENTS -Proposed JRS contract amendment No. 1 - JRS proposal for services with Scope of Work and Fee - Public Safety Plan Budget Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 50 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 18-038 CONTRACT FOR SERVICES Amendment No. 1 Between the City of Tukwila and JRS Engineering That portion of Contract No. 18-038 between the City of Tukwila and JRS Engineering is hereby amended as follows: Section 1 Proiect Desianation: The Consultant is retained by the City to perform building envelope consulting services in connection with the project titled Tukwila Public Safety Plan, Fire Stations 51, 52 and Justice Center. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3 Duration of Agreement; Time for Performance: This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The duration of the contract is now through December 31, 2020, unless modified by supplemental agreement. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $136,465 (including estimated expenses) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2019 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED Christy O'Flaherty, MMC, City Clerk CA Revised December 2016 Printed Name: Jeff Speert, Principal APPROVED AS TO FORM Office of the City Attorney Page 1 of 1 51 52 EXHIBIT A of BUILDING EXCELLENCE PAGE 9 OF 10 Fire Station 51 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 24 $3,240 $50 Construction Documents 2 meetings 2 reviews 51 $6,750 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 30 S4,050 S0 Pre -installation meetings 2 meetings on site 14 51,890 $100 Mock-up observations 1 mock-up 8 S1,080 $50 Field review 15 visits (assumes 3 month) 115 S15,525 $400 Window Testing First test per day Additional test (completed some day) - $2,000 $800 S0 Air barrier testing 1 test - $3,800 $0 SUBTOTAL 248 $39,945* $700 *Assumes 2 window tests completed in the same day. Highlighted: $29,145 $550 = ` i , 6°l Fire Station 52 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 30 $4,050 $50 Construction Documents 2 meetings 2 reviews 65 $8,775 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 35 $4,725 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 S 1,080 $50 Field review 21 visits (assumes 3;'month) 1 34 $1 8,000 $475 Window Testing First test per day Additional test (completed same day) - $2,000 $800 S0 Air barrier testing 1 test - $4,300 $0 SUBTOTAL 292 $46,430* $775 *Assumes 2 window tests completed in the same day. Highlighted: $32,795 $625 = 33 t 4to WWW.JRSENGINEERING.COM 53 EXHIBIT A BUILDING EXCELLENCE PAGE 10 OF 10 Cation 54 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs bursables Design Development 2 meetings 1 review 24 $3,2 $50 Construction Documents 2 meetings views 51 $6,750 $100 Bidding Assistance Assist in an ring Bidder questio $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related uments 30 $4,050 $0 Pre -installation meetings 2 meetin n site 4 $1 ,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review visits (assumes 3/month) 1 1 5 525 $400 Window Testing First test per day Additional test (completed same day) - $2,0 $800 $0 Air b ' r testing 1 test - $3,800 OTAL 248 $39,945* $700 Assumes 2 window tests completed in the same day. Justice Center Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 35 $4,725 $50 Construction Documents 3 meetings 2 reviews 60 $8,100 $150 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 50 $6,750 $0 Pre -installation meetings 3 meetings on site 21 $2,835 $100 Mock-up observations 2 mock-ups 16 $2,160 $50 Field review 18 visits (assumes 3/month) 1 1 5 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $7,100 $0 SUBTOTAL 303 $50,805* $750 *Assumes 2 window tests completed in the same day. Highlighted: $37,170 Composite Hourly Rate is $135/hour Contracts will be awarded on a time -and -material basis by hourly rates. $100,835 $550 = TOTAL 1,091 $177,125 $2,925 (Including exterior walls and roof systems) WWW.JRSENGINEERING.COM 54 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of January 25, 2019 (reconciled w/acctg thru Dec 31, 2018 GL) COUNCIL REPORTING SLUM ARV - JUSTICE CENTER Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 3,278,125 $ 221,875 $ 3,500,000 $ 3,141,729 $ 1,705,300 $ 1,436,429 S 358,271 $ - Permits/Fees $ 700,000 $ - $ 700,000 $ 99,868 $ 99,868 $ - $ 600,132 $ - Construction (Pre -Con, Const & Tax) $ 38,738,678 $ (11,315) $ 38,727,363 $ 563,671 $ 282,108 $ 281,563 $ 38,163,692 $ - Construction Related Costs (Intl Bond) $ 2,112,639 $ 170,000 $ 2,282,639 $ 407,828 $ 242,726 $ 165,102 $ 1,874,811 $ - PM Services (Intl Other Professional Svcs) $ 1,815,875 $ 296,721 $ 2,112,596 $ 1,967,303 $ 870,929 $ 1,096,374 $ 145,293 $ - Contingency (incl Construction & Project) $ 6,507,731 $ (1,646,239) $ 4,861,492 $ - $ - $ - $ 4,861,492 $ - Contingency for Site Contamination (soils,hazmat) $ - $ 750,000 $ 750,000 $ - $ - $ - $ 750,000 $ - Land Acquisition $ 14,133,295 $ (81,042) $ 14,052,253 $ 13,705,681 $ 13,679,255 $ 26,427 $ 346,572 $ - Contingency for Land Acquisition $ 1,250,000 $ 300,000 $ 1,550,000 $ 918,462 $ 918,462 $ - $ 631,538 $ - TOTAL $ 68,536,343 $ - $ 68,536,343 $ 20,804,542 $ 17,798,648 $ 3,005,894 $ 47,731,801 $ - COUNCIL REPORTING SUMMARY - FIRE STATION 51 Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain g Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 1,070,000 S 222,781 $ 1,292,781 $ 1,236,572 S 747,820 $ 488,751 $ 56,209 $ - Land Acquisition $ - $ - $ - $ - $ - $ - $ - $ - Permits/Fees $ 234,000 $ - $ 234,000 $ 34,557 $ 34,557 $ - $ 199,443 $ - Construction (Pre -Con, Const & Tax) $ 9,396,000 $ - $ 9,396,000 $ 165,000 $ 99,273 $ 65,727 $ 9,231,000 $ - Construction Related Costs (incl Bond) $ 931,000 $ - $ 931,000 $ 133,546 $ 80,187 $ 53,358 $ 797,454 $ - PM Services (incl Other Professional Svcs) $ 526,000 $ - $ 526,000 $ 344,681 $ 120,475 $ 224,206 $ 181,319 $ - Contingency (Intl Construction & Project) $ 1,116,000 $ (222,781) $ 893,219 $ - $ - $ - $ 893,219 $ - TOTAL $ 13,273,000 $ - $ 13,273,000 $ 1,914,355 $ 1,082,313 $ 832,043 $ 11,358,645 $ - COI.,VCIL REPORTING St4NMARY - FIRE STATION 52 Original Budget Budget Transf rs Current Budget Committed Budget Lift to Dote Cosh Remain'g Committed Remaining Budget Cost al Camnioni , A/E Services (both Design & CA) $ 1,415,000 $ 234,222 $ 1,649,222 $ 1,548,449 $ 252,910 $ 1,295,539 $ 100,773 $ - Land Acquisition $ 16,000 $ - $ 16,000 $ 17,157 $ 17,157 $ 0 $ (1,157) $ - Permits/Fees $ 353,000 $ - $ 353,000 $ - $ - $ - $ 353,000 $ - Construction (Pre -Con, Const & Tax) $ 13,298,000 $ 456,500 $ 13,754,500 $ 137,500 $ - $ 137,500 $ 13,617,000 $ - Construction Related Costs (incl Bond) $ 1,398,000 $ - $ 1,398,000 $ 393,815 $ 16,258 $ 377,557 $ 1,004,185 $ - PM Services (Intl Other Professional Svcs) $ 787,000 $ - $ 787,000 $ 532,289 $ 187,089 $ 345,200 $ 254,711 $ - Contingency (Intl Construction & Project) $ 1,343,000 $ (40,722) $ 1,302,278 $ - $ - $ - $ 1,302,278 $ - TOTAL $ 18,610,000 $ 650,000 $ 19,260,000 $ 2,629,210 $ 473,413 $ 2,155,797 $ 16,630,790 $ - COUNCIL REPORTING SUMMARY - FIRE STATION 54 Origin,,[ Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain g Committed Remaining Budget Cost al Completion A/E Services (both Design & CA) Land Acquisition $ 150,000 $ 902,668 $ (7,000) $ 25,596 $ 143,000 $ 928,264 $ 132,995 $ 928,265 S 131,495 S 928,165 $ 1,500 $ 100 $ 10,005 $ (1) $ $ - Permits/Fees $ 20,000 $ - $ 20,000 $ 1,517 $ 1,517 $ - $ 18,483 $ - Construction (Pre -Con, Const & Tax) $ 230,000 $ - $ 230,000 $ 106,700 $ 67,856 $ 38,844 $ 123,300 $ - Construction Related Costs (Intl Bond) $ 50,000 $ 9,875 $ 59,875 $ 44,752 $ 22,798 $ 21,954 $ 15,123 $ - PM Services (Intl Other Professional Svcs) $ 107,500 $ - $ 107,500 $ 106,665 $ 84,815 $ 21,850 $ 835 $ - Contingency (Intl Construction & Project) $ 41,832 $ (28,471) $ 13,361 $ - $ - $ - $ 13,361 $ - TOTAL $ 1,502,000 $ - $ 1,502,000 $ 1,320,894 $ 1,236,646 $ 84,248 $ 181,106 $ - I I'.. 'I' I' ' Ir r' - PUBLIC WORKS Ongmal Budget Runge, Transfers Current Budget Committed Budget Life to Date Costs Remaing Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 767,385 $ 15,000 $ 782,385 $ 318,882 $ 33,393 $ 285,489 $ 463,503 $ - Land Acquisition $ 22,000,046 $ 3,333,913 $ 25,333,959 $ 25,294,683 $ 25,292,483 $ 2,200 $ 39,276 $ - Permits/Fees $ 110,000 $ (20,000) $ 90,000 $ - $ - $ - $ 90,000 $ - Construction (Pre -Con, Const & Tax) $ 4,950,000 $ (1,842,500) $ 3,107,500 $ - $ - $ - $ 3,107,500 $ - (� ��j Construction Related Costs (incl Bond) $ 529,036 $ (416,293) $ 112,743 $ 65,643 $ 50,471 $ 15,172 $ 47,100 $ V I PM Services (Intl Other Professional Svcs) $ 668,426 $ (348,426) $ 320,000 $ 279,832 $ 129,585 $ 150,247 $ 40,168 $ - Contingency (Intl Construction & Project) $ 975,107 $ (721,694) $ 253,413 $ - $ - $ - $ 253,413 $ - TOTAL $ 30,000,000 $ - $ 30,000,000 $ 25,959,040 $ 25,505,932 $ 453,108 $ 4,040,960 $ - 56 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes February 19, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller, Zak Idan Staff: David Cline, Bruce Linton, Jay Wittwer, Chris Partman, Laurel Humphrey CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA Chair Robertson and Councilmember Idan agreed to consider the locking mailbox pilot program as the first order of business. A. Locking Mailbox Pilot Program Staff briefed the Committee on a new locking mailbox pilot program that the Police Department is implementing. Mail theft is a major community concern. In 2017 the City intended to help residents install locking cluster mailboxes, but received no applications as it required unanimous consent from a block of residents to install. Staff proposes to launch a pilot program similar to that used in SeaTac, which has been successful. The City will purchase a bulk order of Mail Boss mailboxes in the amount of $11,664, and residents will be able to purchase these at the reduced rate of $108 (or $52 for low income residents). The City will install the mailbox at the residence. The pilot program will begin with 100 mailboxes to allow staff to evaluate the demand and allow for adjustments. The initial purchase of 100 will still allow the City to receive the bulk discount. Committee members expressed support for the program and Councilmember Idan suggested reaching out to those who have already reported mail theft to promote it. DISCUSSION ONLY. B. Public Safety Plan Contracts Amendment to JRS Engineering Contract for Construction Administration Services *Staff is seeking Council approval to amend the JRS Engineering contract for construction administration services associated with the Justice Center, Fire Station 51 and Fire Station 52 projects. These services were anticipated and included in the project budget. JRS Engineering has proposed a total of $67,415, but subtracting Station 54 design funds makes the amendment total $56,465. MAJORITY APPROVAL. FORWARD TO FEBRUARY 25, 2019 COMMITTEE OF THE WHOLE. Amendment to Bush, Roed, and Hitchings for Land Survey Services Staff is seeking Council approval to amend the Bush, Roed & Hitchings, Inc. contract in the amount of $30,300 for land survey services associated with the Justice Center, Fire Station 52, Fire Station 54 and Public Works projects. This will be Amendment No. 4 and will provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the 57 58 COUNCIL AGENDA SYNOPSIS Initials Meeting Date I Prepared by I Mayor's review Council review 02/25/19 I RB 07/ (, I ('t 03/04/19 RB I 1. A L 1 1 - ITEM No. 5A.2 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 2/25/19 AGENDA ITEM TITLE Contract Amendment No. 4 for Bush, Roed & Hitchings, Inc. CATEGORY ►1 Discussion 2/25/19 /1 Motion Date 03/04/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Aftg Date Mtg Date Mtg SPONSOR Council 11Mayor HR ❑DCD Finance Fire TS P&R ❑Police ❑PIV ❑Court SPONSOR'S The Council is being asked to approve a contract amendment with Bush, Roed & Hitchings, SUMMARY Inc. for land survey services associated with the Justice Center, Fire Station 51, Fire Station 52, and Public Works facilities. Amendment 4 to contract 17-210 is $30,300 with the full contract not to exceed $161,800. These costs are included in the overall project budget. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 02/19/2019 ❑ Finance ❑ Parks Comm. Comm. CHAIR: ROBERTSON /1 Public Safety Comm. ❑ Planning Comm. COMMIT TEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,300 $30,300 $30,300 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/25/19 MTG. DATE ATTACHMENTS 02/25/19 Informational Memorandum dated 2/1/19 Draft Contract Public Safety Plan budget Minutes from the Public Safety Committee meeting of 2/19/19 03/04/19 59 60 City of Tukwila Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy City Administrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen DATE: February 1, 2019 SUBJECT: Bush, Roed & Hitchings, Inc. Contract Amendment for Land Survey Services ISSUE The City requires an amendment to the Bush, Roed & Hitchings, Inc. contract for land survey services associated with the Justice Center, Fire Station 52, Fire Station 54 and Public Works projects. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. BACKGROUND The City of Tukwila hired Bush, Roed & Hitchings, Inc. for $57,400 to perform land survey services related to the Justice Center, Public Works, Fire Station 52, and Fire Station 54 sites, in connection with the Tukwila Public Safety Plan. On March 26, 2018, Amendment No. 1 added additional services in detailed topographical surveys for FS 52 site, in the amount of $10,000. On April 19, 2018, Amendment No. 2 added additional services including detailed topographical and planimetric surveys for the Justice Center and FS 54 sites in the amount of $64,100, bringing the new not -to -exceed contract amount to $131,500. On December 26, 2018, Amendment No. 3 changed the duration of the contract, extending it to December 31, 2019. ANALYSIS Amendment No. 4 is for additional services and fee to provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the Justice Center site, Public Works site, and FS 54 sites. Also included in the scope is additional mapping and survey points for FS 52. These are anticipated expenditures and are included in the council approved project budget. FISCAL IMPACT Bush, Roed & Hitchings, Inc. has provided a cost of $30,300 to perform the additional services. The total contract amount will now be $161,800. The cost of these additional services is included in the overall project budget and staff is not asking for additional budget authority. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 61 Original Contract Amount (FS52,FS54,JC,PW- Site Acquisition Scope) Amendment No. 1 — Topographical Surveys — FS52 (Project Scope) Amendment No. 2 — Topographical Surveys — JC/FS 54 (Project Scope) Amendment No. 3 — Extend duration of Contract Amendment No. 4 — Topographical Surveys (Lot Line Consolidation — Legal Scope) New Contract Total $57,400.00 $10,000.00 $64,100.00 $0.00 $30,300.00 $161,800.00 RECOMMENDATION Project Management Quality Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. The Committee is being asked to approve the amendment to the contract and place the item on the February 25, 2019 Committee of the Whole Meeting Agenda and the Regular Council Meeting on March 4, 2019. ATTACHMENTS -Proposed BRH Contract Amendment No. 4 -Bush, Roed & Hitchings proposal for services with Scope of Work and Fee -Public Safety Plan Budget Phone: 206-433-1800 + Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 62 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-210 CONTRACT FOR SERVICES Amendment No. 4 Between the City of Tukwila and Bush, Roed & Hitchings, Inc. That portion of Contract No. 17-210 between the City of Tukwila and Bush, Roed & Hitchings, Inc is hereby amended as follows: Section 1 Project Desianation: The Consultant is retained by the City to perform survey services for four selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3 Duration of Aareement: Time for Performance: This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The duration of the contract is now through December 31, 2020, unless modified by supplemental agreement. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $161,800 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for services related to Amendment No. 4 will be $30,300. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2019 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: Dakin Bell, Principal ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 63 64 EXHIBIT A Bush Roed & Hitchings, Inc. VIA EMAIL January 17, 2019 Mr. Ethan Bernau Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 Re: Land Survey Services — Lot Line Consolidation Justice Center Site Parcel Nos.: 0041000515, 0041000514, 0041000480, 0041000494, 0041000513, 0041000516, 0041000517, 0041000335, 0041000330 Tukwila, WA 98168 Dear Mr. Bernau, We propose to provide land survey services at the above referenced site. Our specific scope of services will be to prepare the required Lot Line Consolidation surveys for submittal to the City of Tukwila and recorded with King County. Two surveys will be created, one for the "north" site and the second for the "south" site. Said surveys will be compliant with both City of Tukwila and meet King County recording criteria. Our fee to provide this service will be charged on a rates basis. Our estimated fee is $2,800. See attached rates schedule (Exhibit "A"). Expense items such as printing charges, delivery fees, etc., will be billed on a cost plus 15% basis in addition to the fees noted above. BRH assumes City of Tukwila processing fees and King County recording fees will be paid by client. We will complete the documents necessary for submittal within 8 business days of receipt of authorization to proceed. The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. Certificates of Insurance will be furnished upon request. Unless accepted, the terms of this proposal will expire within 60 days of the above date. We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. If the above meets with your approval, please provide a signature on the line below and return, retaining a copy for your files. We will be contacting you soon to answer any questions. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 (206) 323-4144 (800) 935-0508 www.brhinc.com 65 ��|�|T� EXHIBIT / , . GH|EL8|OBLETZ|JOHw8EN Mr, Ethan Boma January 1r.2019 Page 2 BUSH, RDED&H|TCH|NGS.INC. Oliver O.Rob r,PLS. Survey Project Manager Enclosure BRH.imc ACCEPTED BY: GH|ELSIOBLETZIJOHNSEN Printed Name: Signature: Dote: 66 EXHIBIT A EXHIBIT A BUSH, ROED & HITCHINGS, INC. Standard Schedule of Charges and General Conditions - Effective to June 30, 2019 FEE SCHEDULE Clerical Research Technician Utility Locator Survey Coordinator Survey CAD Technician Engineering CAD Technician Engineering CAD Designer Sr. Engineering CAD Designer Design Engineer (EIT) Project Engineer (PE) Surveyor (PLS) Project Manager (PE, PLS) Sr. Project Manager (PE. PLS) Principal Project Manager (PE, PLS) Principal (PE, PLS) Expert Witness (PI:, PLS) $78/Hr. 103/Hr. 92/Hr. 113/Hr. 107/Hr. 107/Hr. 126/Hr. 145/Hr. 115/Hr. 126/Hr. 113/Hr. 141/Hr. 145/Hr. 172/H r. 23 7/Hr. 288/Hr. 1 Person Field Crew 2 Person Field Crew 3 Person Field Crew 1 Person Field Crew (Scanning) 2 Person Field Crew (Scanning) 3 Person Field Crew (Scanning) Overtime DIRECT NON -SALARIED COSTS Vehicle Per Diem Charge Mileage Job Related Expenses Non -Account Related Prints Non -Account Related Data File Transfer l'er Diem — Personnel 104/Hr. 178/Hr. 244/Hr. 153/Hr. 228/Hr. 294/Hr. 1.40 X Rates $$30/Day .580/Mile Cost Plus 15% $50 Minimum $100 Minimum 135/Day Payment Terms Invoices will be submitted once per month and are payable upon receipt. Accounts remaining unpaid after 60 days will be subject to a 1.5% service charge per month. Collection fees including liens and attorney's fees, as may be required, will be added to the account. Right -of -Entry and Boundary Line Location Client will furnish right -of -entry for BRIT to make surveys. Client shall furnish a description of the property where boundary lines are to be established. BRH assumes no liability for the establishment of actual lines of ownership other than as described and certified as such by a title insurance company. BRH will not be responsible for indicating easements, covenants, and restrictions of record on surveys unless furnished with a current title insurance report. Al. the request of the Client BRIE will obtain a report from a title insurance company at Client's expense. Utility Locations When retained to locate utilities, BRIT will depend upon utility agency records where verification by field location is not possible. BRH assumes no liability for the accuracy of records or locations provided by others. General and Automobile Liability Insurance BRH, Inc. maintains General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability and Property Damage Insurance is maintained with combined single limits of $1,000,000. Professional Liability BRH maintains professional liability insurance for losses arising directly from its negligent acts, errors or omissions with limits of $2,000,000 per occurrence and in the aggregate. Service Agreement It is BRH policy to negotiate and execute a Service Agreement setting forth actual scope of work, fees, payment terms, and general conditions prior to commencing services. Dale Revised: December 11, 2018 67 EXHIBIT A BRH VIA EMAIL January 30, 2019 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, WA 98101 Bush Roed & Hitchings, Inc. Proposed Land Survey Services - Additional Topographic Survey - Site FS52 Parcel no.: 3597000320 Vicinity of 65th Avenue S & Southcenter Blvd. Tukwila, WA 98188 Dear Ms. Holmes, We look forward to providing you with land survey services at the site referenced above. Our scope of work will be to provide additional mapping to the south of the subject property and to obtain rook peak elevations on the two houses north of the northwest corner of said property. Control and Datum Project boundary will be calculated with bearings and distances shown on the drawing. Street centerlines and rights -of -way will be calculated with bearings and distances shown on the drawing. Bearings of cross -streets will be calculated and shown. NAVD 88 vertical datum will be used. A minimum of three on -site benchmarks will be set. NAD 83/91 horizontal datum will be used. Topography Surface improvements All surface improvements, pavements, sidewalks, stairs, walls, fencing, signs and parking stalls will be located and shown. Building footprints and elevations Exterior building footprints will be shown along with overhangs, canopies, stairwells and recessed building entries. Finish floor elevations will be shown for the main house level, basement and garage. The chimney cap will be located and roof peak elevation will be shown. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 Phone: (206) 323-4144 / (800) 935-0508, Fax: (206) 323-7135, Internet: www.brhinc.com 68 EXHIBIT A AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 2 BRH, Inc Street channelization Existing street channelization will be shown with lane stripes and traffic arrows. Street improvements Full street widths of improvements will be shown for 65'h Avenue S to the opposite right-of- way lines. Spot elevation intervals Spot elevations will be shown at 25 foot intervals in the streets. Spot elevations will be taken at roadway crowns, lane stripes, edge of parking lanes, flow lines and top of curbs. Spot elevations will indicate existing curb heights. Spot elevations and contours Spot elevations will be shown to approximately 0.01 feet. One foot contour intervals and ground level entryway finish floor elevations will be shown. Topography Topography will differentiate between various surface pavements and will show where pavement changes occur (concrete to asphalt, asphalt to brick, etc.). Vegetation All landscape trees greater than 3-inches in diameter and drip lines will be located and shown. Utilities Overhead utilities Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be shown with elevations. Surface features All surface utility features such as rims, grates and vaults will be shown. Below grade utilities All below grade utilities, including pipe types and sizes, rim and invert elevations, will be shown if record of their existence is found. Underground service lines will be marked in the field by our utility locating personnel if tracer wires or other metallic features exist below ground. Record public utility locations will be shown to the extent that such records exist. Private utility records will also be researched to the extent that they are available. We will detect and show existing traffic signal loops, where possible, Vaults It may be necessary to open Seattle City Light vaults in order to detail the size and depth of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and security reasons. SCL and BRH will bill their time on a rates basis for this extra service. SCL may require payment in advance for their crew time. 69 AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 3 Deliverables The final survey drawing will be delivered in the latest version AutoCAD Civil 3D. Electronic files will be made available. Hard copy plots will be delivered. Fees Our fees to provide this service will be $2,500. EXHIBIT A BRH, Inc. Expense items, such as parking fees, tolls, printing charges and delivery fees will be billed at our cost plus 15% in addition to the above fee for our services. The terms of this proposal are valid for 60 days. Delivery Schedule We will complete and deliver the final drawing within 15 business days of your signed authorization to proceed. Professional Responsibility for ReliaE.ility and Accuracy We Meet Professional Standards: BRH complies with National ALTA/NSPS standards and Washington state law — applicable for Topographic Mapping services. The survey we will provide to you will be based on actual, on -the -ground, field measurements and observations. We will NOT: 1) rely on mapping obtained by a 3rd party 2) copy or trace existing mapping by others 3) utilize internet-based mapping BRH certifies that all mapping information presented in your survey will be solely the work of BRH personnel, based on information we acquire on -site, and record information we research specifically for your survey. Insurance The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. We always encourage our clients to request a Certificate of Insurance — something we will provide to you upon request. 70 EXHIBIT A AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes January 30, 2019 Page 4 BRH, Inc. Thank You We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Sincerely, BUSH, ROED & HITCHINGS, INC. Thomas E. Garner, P.L.S. Survey Project Manager TEC/jeh Enclosure ACCEPTED BY: AXIS PLANNING & DEVELOPMENT, LLC Printed Name: Signature: Title: Date: Benefits BRH Brings to this Project Value • A successful project is founded on a reliable and accurate survey • The service we provide results in a functional electronic tool for your design team. • We work with architects and civil engineers every day —and we know how much they value mapping that integrates with their needs. This includes complete mapping of detectable underground utilities and proper coverage of surface features extending beyond the project limits. Please consider the value you get with a BRH survey — our experience produces more than a map. Your team will receive an integrated design tool! BRH Offers • Over 40 years of experience with the type of survey you are requesting • Professional crews who are disciplined and sensitive to site constraints. • Underground utility locations provided by our in-house personnel • Field resources and capabilities that match the largest firms in the region. Yet, we bring the care and attention to detail found in a more compact firm. 71 EXHIBIT A Bush, Roed & Hitchings, Inc. VIA EMAIL January 23, 2019 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, Washington 98101 Proposed Land Survey Services - Wetlands Et Lot Consolidations Public Works Project — BRH Reference Number 2017262 East Marginal Way / Tukwila International Boulevard Fire Station 54 / Star Nursery — BRH Reference Number 2017260 42nd Avenue South & South 1401h Street Tukwila, King County, Washington Dear Carrie, We propose to provide land survey services at the above referenced sites. This proposal considers three separate survey tasks, affecting two City of Tukwila projects. Our specific scope of services for each task as follows: Public Works Project — BRH Reference Number 2017262 — Survey of Existing Wetland • Field survey of points and anticipated wetland flags for this site per the attached sketch will be performed (see Exhibit "A-1"). • An existing BRH survey file number 2017262.00 will be revised (Exhibit "A-2") to capture the horizontal positions of the subject wetland markers and data points, with lines connected as possible. Points will be labelled with point and marker names. Public Works Project — BRH Reference Number 2017262 — Lot Line Consolidation • BRH will prepare Lot Line Consolidation drawing sets for submittal to the City of Tukwila. See Exhibits "A-2" & "A-3". • Drawings shall be of 18" x 24" Record of Survey format and shall conform with City of Tukwila and King County drawing specifications. See Exhibit "B". Fire Station 54 / Star Nursery — BRH Reference Number 2017260 — Lot Line Consolidation • BRH will prepare Lot Line Consolidation drawing sets for submittal to the City of Tukwila. See Exhibit "A-4". • Drawings shall be of 18" x 24" Record of Survey format and shall conform with City of Tukwila and King County drawing specifications. See Exhibit "B". BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 (206) 323-4144 (800) 935-0508 www.brhinc.com 72 EXHIBIT A January 23, 2019 Carrie Holmes — Axis Planning & Development, LLC Page 2 Fees Et Schedule Bush, Roed & Hitchings, Inc. Public Works Project — Survey of Existing Wetland Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $3,500 without additional authorizations. See attached rates schedule (Exhibit "C"). Public Works Project — Lot Line Consolidation Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $8,000 without additional authorizations. See attached rates schedule (Exhibit "C"). Our estimated fee is based on the assumption that all submittal actions and City of Tukwila fees will be the responsibility of your office. We will complete the drawing for preliminary submittal within three weeks of authorization to proceed. Fire Station 54 / Star Nursery — Lot Line Consolidation Our fee to provide this service will be charged on a rates basis. Our estimated fee shall not exceed $8,000 without additional authorizations. See attached rates schedule (Exhibit "C"). Our estimated fee is based on the assumption that all submittal actions and City of Tukwila fees will be the responsibility of your office. We will complete the drawing for preliminary submittal within three weeks of authorization to proceed. Expenses Expense items such as printing charges, delivery fees, communication charges, etc., will be billed on a cost plus 15% basis in addition to the fees noted above. The aggregate expenses for the three tasks noted above shall not exceed $1000 without additional authorizations. The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. Certificates of Insurance will be furnished upon request. Unless accepted, the terms of this proposal will expire within 60 days of the above date. We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Very truly yours, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: r, _ Jan M. Harper, P.L.S. Pioject Manager ' 'JMH/jeh Enclosure Printed Name: Signature: Title: Date: 73 74 WATERSHED 0M PAN`' F41,XHIBIT "A-1" Stream & Wetland Delineation Sketch for Future Tukwila Public Works Property Subject Parcels: 750 Sixth Street South Kirkland WA 98033 p 425.822.5242 f 425.827.8136 0923049411, 0923049152, 1023049059 Prepared for: Delineation Parcels: 0923049153, 0923049292, 1023049071, 1023049060, 1023049055 TWC Ref. No.: 180913 Site Visit Date: January 16, 2019 LEGEND Wetland Delineated Wetland Boundary Non -delineated Wetland Boundary Delineated OHWM Non -delineated OHWM Stormwater conveyance Culvert Data Point (DP) Stream A Flags WMA-1R to WMA•59R • 47.50:al? 1 2, E 4•1 De,r-es Adam Hutschreider, SHKS Architects _CIa _i7ry Wetland A Flags A-1 to Al, W MA-26R to WMA-54R Note: Field sketch only. Features depicted are approximate and not to scale. Wetland boundary is marked with pink- and black -striped flags. Duwamish River OHWM is marked with blue- and white -striped flags. Data points are marked with yellow- and black -striped flags. Page 1 of 1 V 1I8 I H X8 76 EXHIBIT "A-2" EXHIBIT A ri '!! !� \ Mill 1 4.44 441 • ALTMJ SPS LAND TITLE SURVEY CITY OF TUKWILA SITE PW5 7 aaBUSH, ROED & HITCHINGS, INC. LAND SURVEYORS & CIVIL ENDINEERS goggil TaO,a aaMr��19?3>�ls 3 { i ; � 3 )111, w^ GYM —'".---- p eI` I Minim z N z 77 EXHIBIT "A-3" EXHIBIT A +10.t.��il�b .1,.dOV:i1..01.01 .1Y:)l O 011•.Igo;i r e.t..ita•o0irti,144Si0+i}'j tr.ra ,y .11 lftt)�j�ii9t:�3i{{CC`` ``il�l sl i!f ++il t) r)jj) )�) t[f!!1 IttJUU&!latl ! EE6E s EI( t f tl 1! ittltj itil�ll rt t �1et f �E!!!�)f�, iii�i 1 c3+' ;� tt rt) 1� ! ! i! i; tl r titlrl�rtt +lt7r!@Itt) i 1 S ll�l)))t )){I �S j t il)_I �i.1 ill; t IV it ajar at) �! !) 6) iii iif!) rb !S 1 tt ! t I i r ilf _ I i•ra sa T - 111 I a i ' 12 AA, A.lu r 1 �t 4jeryrn f I Ifs Sri 'I " t mima awarrioN ?r _ i ALTAMSPS LAND TITLE SURVEY CITY OF TUKWILA SITE Pw5 vwc. ux.+ri .,.,,,+ BUSH. ROED A HITCHINSS, INC. Y ^LANE) SURVEYORS 6 CIVIL ENGINEERS At' r1// \s.�L rrJ� j 1 + fE :ocs +,oc+.ve L�sr aw u .s,er rss°' ....�<aenr:..5- ° �•..:7 � 78 EXHIBIT "A-4" EXHIBIT A 11-.3.• ann•1• V-l4U%FTT47M%M•1 '�"W�ta-4.rn P.4F 1 1• A pp �+q r� t jI 35 to 6 bi ' E I .1A10 AIE S.:UTH 4 T4 l reb cg s11 I I. j { Y i F(X7} 1ii f4 . a 1 ormrserVW +0I!r !I; 1 1 1 i p v 6 j e q` 4 f j1 IR 5 P Rt,i2 1 Ili" iiii • i 14 iii !: I 1 il i hill ill rid NI/ih 11 ilj • ht i (41It;IiI!! {1 iI j g ��t ; � ali iI!. F �seggEE t'! } .ii � . FFr �k ! tU A lax n 1 •rP r i i r 61 dV V AlINI3 L'1 SE 1/4 OF SECTION 15, TOWNSHIP 23 NORTH, RANGE 4 EAST, W.M ALTAANSPS LAND TITLE SURVEY FIRE STATION 54 CITY OF TULWJILA WXJKNf. cowry w....4 11TON BUSH, HOED & HITCHINGS, INC. LAND SURVEYORS & CIVIL ENGINEERS T000 *ANON A..t EAST 32011, F.. WaNr.'06pb, 98102-3513 GG206) 323-41•e 1-a00.436-0608 24%• {.•V6) 323-7134 79 EXHIBIT "B" CITY OF TUKWILA Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone: (206) 431-3670 EXHIBIT A BOUNDARY LINE ADJUSTMENT / LOT CONSOLIDATION IN FRM'I'ION A Boundary Line Adjustment is the realignment of property lines between adjacent parcels. Additional legal lots may not be created. A Lot Consolidation is the elimination of property lines and the consolidation of two or more lots into fewer lots. REQUIREMENTS: All amended lots must meet minimum lot sizes and otherwise satisfy the review criteria. The current standards apply even if the original lots did not conform. No amended lots may create a nonconformity or increase the level of non -conformity with any current regulations. PROCEDURE: The process for both a Boundary Line Adjustment and for a Lot Consolidation consists of three steps: preliminary approval, final approval and recording. Within 28 days of receiving your application, City staff will determine if it is complete based on the attached "Complete Application Checklist". If not, you will be mailed a letter outlining what additional information is needed. If you do not submit requested materials within 90 days from the City's request for additional information the City may cancel your application. PRELIMINARY APPROVAL: Once the application is complete it will be reviewed by the Short Subdivision Committee, made up of representatives of the Fire, Public Works and Community Development Departments. The Committee will issue a decision to approve, modify or deny the application based on the review criteria in Chapter 17.08 of the Tukwila Municipal. Code. FINAL APPROVAL: After the preliminary approval conditions have been met, an application for final approval shall be submitted to DCD for final review. A complete final application shall consist of the documents required for recording including: 1. Final recording documents in a recordable format, including: a. Before and after legal descriptions of the affected lots, b. Affidavit of Ownership signed and notarized by all owners, c. All easements and maintenance agreements, 2. Any required bonds or other financial guarantees, 3. Other documentation necessary to demonstrate the conditions of the approval have been met. Upon receiving approval from the City, the applicant will be responsible for picking up the documents from DCD and recording them with King County Recorders Office. A copy of the recorded documents must be returned to DCD to finalize the approval process. The adjustment shall not be deemed final until the City receives these documents. llcitystore\City Common\Teri - DCDIKirby12016 Applications\Boundary Line Adjustment -Lot Consolidation -March 2016.docx 80 EXHIBIT A C'C)jVIPIal{;'I ;:.,,IPI'I.,I%C.',Vi rOY'N The materials listed below must be submitted with your application unless specifically waived in writing by the Public Works Department and the Department of Community Development. Please contact each Department if you feel that certain items are not applicable to your project and should be waived. Application review will not begin until it is determined to be complete. ADDITIONAL MATERIALS MAY BE REQUIRED. The initial application materials allow project review to begin and vest the applicants rights. However, the City may require additional information as needed to establish consistency with development standards. City staff are available to answer questions about application materials at 206-431-3670 (Department of Community Development) and 206-433-0179 (Department of Public Works). Check items submitted with application Information Required. _Agar, be waived in unusual cases, upon approval of both Public Works and Planning APPLICATION MATERIALS: 1. Application Checklist (I copy) indicating items submitted with application. 2. Completed Application Form and drawings (4 copies). 3. One set of all plans reduced to 8 1/2" x 11" or 11" x 17". 4. Completed and notarized Affidavit of Ownership and Hold Harmless Permission to Enter Property (1 copy attached). 5. Application Fee: See Land Use Fee Schedule online. PROJECT DESCRIPTION AND ANALYSIS: 6. Vicinity Map with site location. 7. Clearly establish status as separate legal lot(s) of record (per TMC Title 17 and RCW Chapter 58.I7), showing all known easements and encumbrances. 8. Provide any required maintenance agreements, easements or other documents ready for recording. Items 9 through 1l NOT required for lot consolidations or BLAs without vacant lots 9. Provide King County Health Department approval if there are any septic systems on site. 10. Sewer and water availability letters are required from the provider district if the area is not serviced by the City of Tukwila. Forms are available at the DCD office. 11. Provide two copies of sensitive area studies such as wetland or geotechnical reports if needed per Tukwila's Sensitive Areas Ordinance (TMC 18.45). See Geotechnical Report Guidelines and Sensitive Area Special Study Guidelines for additional information. RECORDING DOCUMENT: Templates are available from the City 12. (a) The recording document must meet the King County Assessor's recording format requirements (letter, legal or record of survey format). Only documents prepared by a surveyor may be in record of survey format (18" x 24"). (b) Drawing must include a graphic scale, space for the City of Tukwila file number and north ar-ow. It shall include the elements listed at TMC 17.08.030(B). (c) Provide legal descriptions of all lots before and after the proposed changes. (d) The recording documents must include signature blocks for the owner(s), Short Subdivision Committee, Assessor, and Recorder (listed on the template, see TMC 17.04.060). (e) Existing and proposed lot lines shall be shown solid with new lines called out and lot lines to be removed shall be shown dashed. (f) Show existing and proposed utility easements (water, sewer, septic drainfields, power, natural gas, telephone, cable). (g) List total lot area and average width of each proposed residential lot. \\citystorelCity Common Teri - DCD\Kirby12016 Appiications\Boundary Line Adjustment -Lot Consolidation -March 2016.docx 81 EXHIBIT A Check items submitted with application Information Required. May he waived in unusual cases, upon approval of both Public Works and Planning (h) Dash in required setback distances from all parcel lot lines, (i) Show any required fire access lanes and turn-arounds per Fire Department standards, (j) Show the location and distance to proposed property lines of all existing structures, indicating those to be removed. SENSITIVE AREAS PLAN: NOT required for lot consolidations or BLAs without vacant lots 13. (a) Location of all sensitive areas (e.g. streams, wetlands, slopes over 20%, coal mine areas and important geological and archaeological sites). For stream frontage provide existing and proposed top of stream bank, stream bank toe, stream mean high water mark, and base flood elevation (i.e., 100 yr. flood). Maximum sheet size 24" x 36". (b) Location of all required sensitive area buffers, setbacks, tracts and protection measures. (c) Show all significant trees (4" or more in diameter measured 4.5 feet above grade); indicating those to be retained and those to be removed. A tree permit will be required for removal of any significant trees within a sensitive area or its buffer. (d) Show proposed lot and tract lines. CIVIL PLANS: NOT required for lot consolidations or BLAs without vacant lots 14. (a) Include_a graphic scale and north arrow. Maximum sheet size 24" x 36". (b) Vertical datum NAVD 1988 and horizontal datum NAD 83/91. Conversion calculations to NGVD 1929, if in a flood zone or flood -prone area. (c) Existing and proposed utility easements and improvements, on site and in street (water, sewer, power, natural gas, telephone, cable). Schematic designs to be provided regardless of purveyor (e.g. site line size, location, and size of public main). No capacity calcs, invert depth, valve locations or the like are needed, (d) Storm drainage design at least 90%, complete, which meets the King County Surface Water Design Manual (KCSWDM). Include a Technical Information Report (TIR) including feasibility analysis if required by the Manual. Call out total existing and proposed impervious surface in square feet. Include all storm drainage conveyance systems, water quality features, detention structures, maintenance access and safety features. For additional guidance contact Public Works or go to PERMIT CENTER. (e) Locate the nearest existing hydrant and all proposed hydrants. (f) Show the 100 yr. flood plain boundary and elevation as shown on FEMA maps, (g) Plan, profile and cross-section for any right-of-way improvements. (h) Show planned access to lots, driveways, fire access lanes and turn-arounds. (i) Show the location and distance to proposed property lines of all existing structures, indicating those to be removed. (j) Show proposed lot and tract lines. \\citystore\City Common\Teri - DCD\Kirby\2016 Applications\Boundary Line Adjustment -Lot Consolidation -March 2016.docx 82 EXHIBIT A CITY OF TUK ILA Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone. (206) 431-3670 BOUNDARY LINE ADJUSTMENT / LOT CONSOLIDATION V IOIM FOR ST4FF USE ONLY Permits Plus Type: P-BLA/LC Planner: File Number: Application Complete Date: Project File Number: Application Incomplete Date: Other File Numbers: NAME OF PROJECT/DEVELOPMENT: BRIEF DESCRIPTION OF PROJECT: LOCATION OF PROJECT/DEVELOPMENT: Cite street address or, if vacant, indicate lot(`s), block and subdivision, access street, and nearest intersection. LIST ALL TAX LOT NUMBERS (this information may be found on your tax statement). DEVELOPMENT COORDINATOR: The individual who: O has decision making authority on behalf of the owner/applicant in meetings with City staff, o has t'ull responsibility for identifying and satisfying all relevant and sometimes overlapping development standards, and ® is the primary contact with the City, to whom all notices and reports will be sent. Name: Address: Phone: FAX: E-mail: Signature: Date: 1\citystorelCity Common\Teri - DCD\Kirby\2016 Applications\Boundary Line Adjustment -Lot Consolidation -March 2016,docx 83 EXHIBIT A CITY OF TUKWILA Department of community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone; (206) 431- 3670 AFFIDAVIT OF' OWNERSHIP AND HOLD HARMLESS PERMISSION TO ENTER PROPERTY STATE OF WASHINGTON ss COUNTY OF KING The undersigned being duly sworn and upon oath states as follows: 1. I am the current owner of the property which is the subject of this application. ?. All statements contained in the applications have been prepared by me or my agents and are true and correct to the best of my knowledge, 3. The application is being submitted with my knowledge and consent. 4, Owner grants the City, its employees, agents, engineers, contractors or other representatives the right to enter upon Owner's real property, located at for the purpose of application review, for the limited time necessary to complete that purpose. 5. Owner agrees to hold the City harmless for any loss or damage to persons or property occurring on the private property during the City's entry upon the property, unless the loss or damage is the result of the sole negligence of the City. 6. Non -responsiveness to a City information request for ninety (90) or more days, shall be cause to cancel the application(s) without refund of fees. EXECUTED at (city), (state), on , 20 (Print Name) (Address) (Phone Number) (Signature) On this day personally appeared before me to me known to be the individual who executed the foregoing instrument and acknowledged that he/she signed the same as his/her voluntary act and deed for the uses and purposes mentioned therein. SUBSCRIBED AND SWORN TO BEFORE ME ON THIS DAY OF , 20 NOTARY PUBLIC in and for the State of Washington residing at My Commission expires on \kdys orcCity Conic i\Teri - DCD\\Kiitp2016 ApplicationsA3oundary Lin. Adjustment -Lot Consolidation -March 2016,docx 84 EXHIBIT A RE C ORI)1NC The recording documents submitted for final approval must be in either letter, legal or record of survey format, meet all of the King County recording requirements and contain the applicable signature blanks. The standard signature blanks are included in the AutoCAD and Word templates available from the City. KING COUNTY RECORDER'S FORMAT REQUIREMENTS Document Standardization l . The first page of all documents must have a three-inch margin at the top and a one -inch margin on the sides and bottom (if using letter or legal sized paper) and the following key information: a. Return address b. Document title and titles c. Reference numbers of documents assigned or released (if applicable) d. Names of the grantors and grantees with reference to pages where additional names can be found e. Abbreviated legal description f. Assessor's property tax parcel number or account number A coversheet may be used to fulfill the three-inch top margin & indexing information requirements list above, however, the rquirements listed below must still be met or the document will be returned for compliance. Also, when a coversheet is used an additional fee will be added to the recording fee for the additional page on the document. I. The second page and all succeeding pages must have a one -inch margin on all sides (unless document is using record of survey format, 18" x 24"). No marks may appear in the margins. 2. Record of survey format is 18" x 24" with a 2" margin on the left and 1/2" on all other sides. Only documents prepared by a surveyor may be recorded in this format. No marks may appear in the margins. 3. No attachments are allowed on the pages. 4. The font size must be at least 8 point. 5. The page size can be no larger than 8 x 14 (unless in record of survey format, recorded at Condominium and Plat desk). 6. The paper must be of a weight and color capable of producing legible images. 7. The pages must not be folded. 8. The ink must be a color that is capable of being imaged. 9. AlI seals must be legible and capable of being imaged (pressure seals must be smudged) 10. For additional information go to King County Recorder's Office. '':k.itystore'City Common±Teri - DCll\Kirby,20I6 Applications \Boundary Line Adjustment -Lot Consolidation -March 2016.docn 85 EXHIBIT "C" EXHIBIT A BUSH, ROED & HITCHINGS, INC. Standard Schedule of Charges and General Conditions - Effective to June 30, 2019 FEE SCHEDULE Clerical Research Technician Utility Locator Survey Coordinator Survey CAD Technician Engineering CAD Technician Engineering CAD Designer Sr. Engineering CAD Designer Design Engineer (E1T) Project Engineer (PE) Surveyor (PLS) Project Manager (PE, PLS) Sr. Project Manager (PE, PLS) Principal Project Manager (PE, PLS) Principal (PE, PLS) Expert Witness (PE, PLS) $78/Hr. t 03/Hr. 92/Hr. 113/Hr. 107/Hr. 107/Hr. 126/11r. 145/11r. 115/11r. 126/Fir. 113/Hr. 141/Hr. 145/Hr, 172/Hr. 237/Hr. 288/Hr, 1 Person Field Crew 2 Person Field Crew 3 Person Field Crew I Person Field Crew (Scanning) 2 Person Field Crew (Scanning) 3 Person Field Crew (Scanning) Overtime DIRECT NON -SALARIED COSTS Vehicle Per Diem Charge Mileage Job Related Expenses Non -Account Related Prints Non -Account Related Data File Tr Per Dien --• Personnel 104/Hr. 178/Hr. 244/Hr. 153/Hr. 228/Fir. 294/Hr. 1.40 X Rates 530/Day .580/Mile Cost Plus 15% S50 Minimum nsfer S 100 Minimum 135/Day Payment Terms Invoices will be submitted once per month and are payable upon receipt. Accounts remaining unpaid after 60 days will be subject to a 1.5% service charge per month. Collection fees including liens and attorney's fees, as may be required, will be added to the account. Rieht-of Entry and Boundary Line Location Client will furnish right -of -entry for BRH to make surveys. Client shall furnish a description of the property where boundary lines are to be established. BRIT assumes no liability for the establishment of actual lines of ownership other than as described and certified as such by a title insurance company. BRH will not be responsible for indicating easements, covenants, and restrictions of record on surveys unless furnished with a current title insurance report. At the request of the Client BRH will obtain a report from a title insurance company at Client's expense. Utility Locations When retained to locate utilities, BRH will depend upon utility agency records where verification by field location is not possible, BRH assumes no liability for the accuracy of records or locations provided by others. General and Automobile Liability Insurance BRH, Inc. maintains General i..,iability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. Automobile Liability and Property Damage Insurance is maintained with combined single limits of $1,000,000. Professional. Liability BRI-I maintains professional liability insurance for losses arising directly from its negligent acts, errors or omissions with limits of $2,000,000 per occurrence and in the aggregate. Service Agreement It is BRH policy to negotiate and execute a Service Agreement setting forth actual scope of work, fees, payment terms, and general conditions prior to commencing services. Date Revised: December I I, 2018 86 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of January 25, 2019 (reconciled w/acctg thru Dec 31, 2018 GL) COUNCIL REPORTING SLUM ARV - JUSTICE CENTER Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 3,278,125 $ 221,875 $ 3,500,000 $ 3,141,729 $ 1,705,300 $ 1,436,429 $ 358,271 $ - Permits/Fees $ 700,000 $ - $ 700,000 $ 99,868 $ 99,868 $ - $ 600,132 $ - Construction (Pre -Con, Const & Tax) $ 38,738,678 $ (11,315) $ 38,727,363 $ 563,671 $ 282,108 $ 281,563 $ 38,163,692 $ - Construction Related Costs (Intl Bond) $ 2,112,639 $ 170,000 $ 2,282,639 $ 407,828 $ 242,726 $ 165,102 $ 1,874,811 $ - PM Services (Intl Other Professional Svcs) $ 1,815,875 $ 296,721 $ 2,112,596 $ 1,967,303 $ 870,929 $ 1,096,374 $ 145,293 $ - Contingency (incl Construction & Project) $ 6,507,731 $ (1,646,239) $ 4,861,492 $ - $ - $ - $ 4,861,492 $ - Contingency for Site Contamination (soils,hazmat) $ - $ 750,000 $ 750,000 $ - $ - $ - $ 750,000 $ - Land Acquisition $ 14,133,295 $ (81,042) $ 14,052,253 $ 13,705,681 $ 13,679,255 $ 26,427 $ 346,572 $ - Contingency for Land Acquisition $ 1,250,000 $ 300,000 $ 1,550,000 $ 918,462 $ 918,462 $ - $ 631,538 $ - TOTAL $ 68,536,343 $ - $ 68,536,343 $ 20,804,542 $ 17,798,648 $ 3,005,894 $ 47,731,801 $ - COUNCIL REPORTING SUMMARY - FIRE STATION 51 Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain g Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 1,070,000 $ 222,781 $ 1,292,781 $ 1,236,572 S 747,820 $ 488,751 $ 56,209 $ - Land Acquisition $ - $ - $ - $ - $ - $ - $ - $ - Permits/Fees $ 234,000 $ - $ 234,000 $ 34,557 $ 34,557 $ - $ 199,443 $ - Construction (Pre -Con, Const & Tax) $ 9,396,000 $ - $ 9,396,000 $ 165,000 $ 99,273 $ 65,727 $ 9,231,000 $ - Construction Related Costs (inch Bond) $ 931,000 $ - $ 931,000 $ 133,546 $ 80,187 $ 53,358 $ 797,454 $ - PM Services (inch Other Professional Svcs) $ 526,000 $ - $ 526,000 $ 344,681 $ 120,475 $ 224,206 $ 181,319 $ - Contingency (Intl Construction & Project) $ 1,116,000 $ (222,781) $ 893,219 $ - $ - $ - $ 893,219 $ - TOTAL $ 13,273,000 $ - $ 13,273,000 $ 1,914,355 $ 1,082,313 $ 832,043 $ 11,358,645 $ - COI.,VCIL REPORTING St A/MAR I' - FIRE STATION 52 Original Budget Budget Transf rs Current Budget Committed Budget Lift to Dote Cosh Remain'g Committed Remaining Budget Cost al Camnioni , A/E Services (both Design & CA) $ 1,415,000 $ 234,222 $ 1,649,222 $ 1,548,449 $ 252,910 $ 1,295,539 $ 100,773 $ - Land Acquisition $ 16,000 $ - $ 16,000 $ 17,157 $ 17,157 $ 0 $ (1,157) $ - Permits/Fees $ 353,000 $ - $ 353,000 $ - $ - $ - $ 353,000 $ - Construction (Pre -Con, Const & Tax) $ 13,298,000 $ 456,500 $ 13,754,500 $ 137,500 $ - $ 137,500 $ 13,617,000 $ - Construction Related Costs (inch Bond) $ 1,398,000 $ - $ 1,398,000 $ 393,815 $ 16,258 $ 377,557 $ 1,004,185 $ - PM Services (inch Other Professional Svcs) $ 787,000 $ - $ 787,000 $ 532,289 $ 187,089 $ 345,200 $ 254,711 $ - Contingency (inch Construction & Project) $ 1,343,000 $ (40,722) $ 1,302,278 $ - $ - $ - $ 1,302,278 $ - TOTAL $ 18,610,000 $ 650,000 $ 19,260,000 $ 2,629,210 $ 473,413 $ 2,155,797 $ 16,630,790 $ - COUNCIL REPORTING SUMMARY - FIRE STATION 54 Origin,,[ Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain g Committed Remaining Budget Cost al Completion A/E Services (both Design & CA) Land Acquisition $ 150,000 $ 902,668 $ (7,000) $ 25,596 $ 143,000 $ 928,264 $ 132,995 $ 928,265 S 131,495 S 928,165 $ 1,500 $ 100 $ 10,005 $ (1) $ $ - Permits/Fees $ 20,000 $ - $ 20,000 $ 1,517 $ 1,517 $ - $ 18,483 $ - Construction (Pre -Con, Const & Tax) $ 230,000 $ - $ 230,000 $ 106,700 $ 67,856 $ 38,844 $ 123,300 $ - Construction Related Costs (inch Bond) $ 50,000 $ 9,875 $ 59,875 $ 44,752 $ 22,798 $ 21,954 $ 15,123 $ - PM Services (Intl Other Professional Svcs) $ 107,500 $ - $ 107,500 $ 106,665 $ 84,815 $ 21,850 $ 835 $ - Contingency (Intl Construction & Project) $ 41,832 $ (28,471) $ 13,361 $ - $ - $ - $ 13,361 $ - TOTAL $ 1,502,000 $ - $ 1,502,000 $ 1,320,894 $ 1,236,646 $ 84,248 $ 181,106 $ - I I'.. 'I' I' ' Ir r' - PUBLIC WORKS Ongmal Budget Runge, Transfers Current Budget Committed Budget Life to Date Costs Remaing Committed Remaining Budget Cost at Completion A/E Services (both Design & CA) $ 767,385 $ 15,000 $ 782,385 $ 318,882 $ 33,393 $ 285,489 $ 463,503 $ - Land Acquisition $ 22,000,046 $ 3,333,913 $ 25,333,959 $ 25,294,683 $ 25,292,483 $ 2,200 $ 39,276 $ - Permits/Fees $ 110,000 $ (20,000) $ 90,000 $ - $ - $ - $ 90,000 $ - Construction (Pre -Con, Const & Tax) $ 4,950,000 $ (1,842,500) $ 3,107,500 $ - $ - $ - $ 3,107,500 $ - OD Construction Related Costs (inch Bond) $ 529,036 $ (416,293) $ 112,743 $ 65,643 $ 50,471 $ 15,172 $ 47,100 $ - PM Services (Intl Other Professional Svcs) $ 668,426 $ (348,426) $ 320,000 $ 279,832 $ 129,585 $ 150,247 $ 40,168 $ - Contingency (inch Construction & Project) $ 975,107 $ (721,694) $ 253,413 $ - $ - $ - $ 253,413 $ - TOTAL $ 30,000,000 $ - $ 30,000,000 $ 25,959,040 $ 25,505,932 $ 453,108 $ 4,040,960 $ - 88 City of Tukwila r City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes February 19, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller, Zak Idan Staff: David Cline, Bruce Linton, Jay Wittwer, Chris Partman, Laurel Humphrey CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA Chair Robertson and Councilmember Idan agreed to consider the locking mailbox pilot program as the first order of business. A. Locking Mailbox Pilot Program Staff briefed the Committee on a new locking mailbox pilot program that the Police Department is implementing. Mail theft is a major community concern. In 2017 the City intended to help residents install locking cluster mailboxes, but received no applications as it required unanimous consent from a block of residents to install. Staff proposes to launch a pilot program similar to that used in SeaTac, which has been successful. The City will purchase a bulk order of Mail Boss mailboxes in the amount of $11,664, and residents will be able to purchase these at the reduced rate of $108 (or $52 for low income residents). The City will install the mailbox at the residence. The pilot program will begin with 100 mailboxes to allow staff to evaluate the demand and allow for adjustments. The initial purchase of 100 will still allow the City to receive the bulk discount. Committee members expressed support for the program and Councilmember Idan suggested reaching out to those who have already reported mail theft to promote it. DISCUSSION ONLY. B. Public Safety Plan Contracts Amendment to JRS Engineering Contract for Construction Administration Services Staff is seeking Council approval to amend the JRS Engineering contract for construction administration services associated with the Justice Center, Fire Station 51 and Fire Station 52 projects. These services were anticipated and included in the project budget. JRS Engineering has proposed a total of $67,415, but subtracting Station 54 design funds makes the amendment total $56,465. MAJORITY APPROVAL. FORWARD TO FEBRUARY 25, 2019 COMMITTEE OF THE WHOLE. Amendment to Bush, Roed, and Hitchings for Land Survey Services Staff is seeking Council approval to amend the Bush, Roed & Hitchings, Inc. contract in the amount of $30,300 for land survey services associated with the Justice Center, Fire Station 52, Fire Station 54 and Public Works projects. This will be Amendment No. 4 and will provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the 89 Public Safety Committee Minutes February 20, 2019 Justice Center site, Public Works site, and Fire Station 54 sites, as well as additional mapping and survey points for Station 52. These services were anticipated and included in the project budget. MAJORITY APPROVAL. FORWARD TO FEBRUARY 25, 2019 COMMITTEE OF THE WHOLE. C. 2018 4th Quarter Police Department Report Chief Linton updated the Committee on items of interest in the 4th Quarter, including staffing, recognitions, community engagement, significant operations and events, and crime statistics. Councilmembers asked clarifying questions. Councilmember Kruller mentioned the importance of public education on strategies to avoid crime. Councilmember Idan asked that future reports include information about homelessness response. DISCUSSION ONLY. D. 2019 Work Plan Chair Robertson suggested that this year the Committee take a deeper look at police and fire statistics in an effort to better understand trends and equity between neighborhoods as well as evaluate if current resources and policies are appropriate. He suggested looking at commercial vs. residential, service calls by neighborhood, and distinguishing fire from emergency medical calls. Councilmembers Kruller and Idan expressed support but wish to provide a specific list of data requests, which will be developed at a future meeting. DISCUSSION ONLY. III. MISCELLANEOUS Adjourned 6:50 p.m. Committee Chair Approval Summary by LH 90 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: February 27, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Sound Cities Association: On February 19, Mayor Ekberg attended the Sound Cities Association South End Mayor's monthly meeting held at Pacific City Hall. • SCORE Jail: Mayor Ekberg and City Administrator David Cline met with the leadership from Auburn, Burien, Des Moines, Renton and SeaTac to discuss SCORE Jail and the Financial Analysis Study recently conducted by BERK Consulting. • SeaTac-Tukwila Rotary: Mayor Ekberg, Councilmember Robertson and City Administrator David Cline attended the February 21 SeaTac-Tukwila Rotary meeting where King County Executive Dow Constantine was the presenter. • Greater Seattle Chamber Meeting: Economic Development staff participated in a meeting of economic development staff throughout King County sponsored by the Greater Seattle Chamber. The Chamber reviewed results from a survey they conducted on their role in regional economic development. • Opportunity Zone Marketing Collaboration: Economic Development staff met with the staff from Burien and SeaTac to collaborate on marketing our new opportunity zones to a developer and investor conference that will be held by BisNow on March 20. II. Staff Updates Public Safety • Retail Theft Prevention Measures: The Community Police Team is working with local retailers regarding organized retail theft incidents. • Retailer Incident Education Meeting: Police Command Staff attended the Westfield Southcenter Retailer Incident Education Meeting on February 22. Tukwila City Hall • 6200 Soutbcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 91 City Administrator's Report February 27, 2019 Page 2 Project Updates • 42nd Ave Phase III: Estimated Completion: March 2019 Seattle City Light is working on their private service connections and overhead to underground utility service conversion. • 53rd Ave S: Estimated Completion: April 2019 The contractor is focusing on finalizing electrical services to residences as well as utility work related to installing the PSE gas line. It is anticipated that the base lift of paving will be installed in the first quarter of 2019. • BAR Bridge Rehabilitation: Estimated Completion: March 2019 Contractor continues to work on the sidewalk over the railroad. Shifting of the traffic lanes will take place to complete incidental expansion joint work. Construction is on schedule for completion in March. • Snow Response: Public Works ran two 12-hour rotating shifts in response to the recent snow storms. The Street department was assisted by the Water, Sewer and Surface Water crews with snow and ice removal. Over 300 tons of sand and salt were utilized. Fleet provided extra service to the Street division vehicles replacing plow blades, tires and maintaining service vehicles so work could continue uninterrupted. Parks and Golf maintenance staff helped remove snow at Foster Golf Links, the Tukwila Community Center and City Hall. • Tukwila Village: The Tukwila Village Community Development Association (TVCDA) held its monthly board meeting on February 20. TVCDA has selected Kona Kai Coffee to temporarily manage the Sullivan Center venue. TVCDA and Kona Kai will negotiate a contract before the transition can take place. • Business License Services Transition to the Department of Revenue: Effective March 28 the Department of Revenue's Business Licensing Service (BLS) will begin processing all City business licenses and renewals. Businesses will be able to use BLS to apply for or renew a City of Tukwila business license at the same time they apply or renew other state and local licenses. Postcards notifying businesses of the change will be mailed out to all Tukwila businesses in early March. Finance will also be setting up a kiosk so that businesses can apply for their business licenses at the front counter. Boards and Commissions • Arts Commission: Vacant Positions: Positions #3 and #7 Resident. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 92 TUKWILA PUBLIC SAFETY PLAN Monthly Update February 28, 2019 Overall Plan Outreach • Team anticipates 2 events for the public in 2019, starting with a ground breaking ceremony for all Public Safety Plan Projects at the future FS51 on Saturday, March 30, 2019. Financial Oversight Committee • The Committee reported to council on September 4, 2018. Siting Advisory Committee • The Siting Advisory Committee voted to defer regular meetings as the major decisions have been made. They will meet on an as -needed basis. Acquisition Lease Updates • Staff secured leases with the businesses at the Justice Center site. Disadvantaged Business Enterprise (DBE) Outreach • A formal update was provided to the Council at the February 25, 2019 COW meeting. Near -term Council Decisions and Key Dates • Fire Station 51 Construction Contract (MACC) approval to Public Safety Committee and Council • Justice Center Construction Contract (mini-MACC) approval to Public Safety Committee and Council • Fire Station 51 building permit issuance. • Fire Station 52 schematic design estimate to Committee and COW • Miscellaneous Consultant Construction Observation Contract Approvals to Public Safety Committee and Council • Justice Center Public Works Permit (sitework/utilities) issuance Fire Stations Siting • With Council approval received, the team completed demolition of the single-family home on the Station 54 site. • Team will be working on lot consolidation for Station 54 to consolidate the main parcel with the smaller parcel. 93 Architecture and Programming • Architectural program has been reviewed and approved by the team. Design and Permitting • Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and estimating consultant has been completed and was shared with Council in February 2018. Council gave approval to begin Design Development for Station 51. • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort in July and August. • Construction Documents phase for Station 51 were completed and distributed to the team December 20, 2018. • Schematic Design phase for Station 52 was completed on schedule in January 2019. Estimating Station 52 Schematic Design is underway. • Design Development for Station 52 began February 2019. • Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. • Building permit for Station 51 was submitted in October. Anticipate receiving approved permit approval in February in all areas except wetlands report. • Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit was submitted in November, 2018 and the pre -application meeting for Station 52 was held in December, 2018. Bidding and Construction • Pre -construction services starting for Station 51 and 52 are underway. • Lydig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (MCCM) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with FS54, we cannot move forward with ECCM. MCCM method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able to provide critical expertise during the Design Development phase. This contract is managed by the GCCM under the pre -construction phase. • Bidding began for 51 in January, 2019 with construction for 51 to begin late March, 2019. • Bidding and construction phases scheduled to begin for 52 in June, 2019. Early site work is anticipated to begin in July. 94 Justice Center Siting • The City has agreements with all affected businesses on the Justice Center site. • The City has ownership of all properties on the Justice Center site with the exception of the Travelodge. The long -vacant building between Church by the Side of the Road and the Travelodge has now been demolished. Demolition of the Travelodge began on Tuesday, February 26, 2019. Architecture and Programming • DLR Group's Building Program Report was submitted December 8, 2017. Program and Estimate was presented to Public Safety Committee in December and Council in January, 2018. Design and Permitting • DLR architects completed the Design Development phase of the project. The Design Development and budget was presented to the Council in October. • The project team has completed the SEPA, Design Review, Conditional Use Permit and Parking Determination processes. The SEPA determination was issued in November and the Conditional Use Permit and Design Review approvals were received in December. • DLR architects began the Construction Documents phase in October and issued the 95% Construction Documents in January. The 100% Construction Documents will be issued following receipt of construction permits. • The project team submitted application for Public Works Permit (sitework/utilities) in November of 2018, and application for Building Permit in January of 2019. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval of their contract on March 19, 2018. • BNBuilders will continue to work with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • BNBuilders will release the first subcontract bid packages in late January. • Construction scheduled to begin in April, 2019 with hazardous materials abatement and demolition of remaining buildings on the site, followed by grading and underground utilities work. 95 Public Works Facility Siting • Due diligence items related to site acquisition are complete. The assessment of existing structures is complete. • The City has agreements with all of the businesses on the Public Works site. • The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. • Team will be working on lot consolidation for two of the three parcels in 2019. Architecture and Programming • Team solicited for Architectural services. Council approved a contract for programming and master planning services with SHKS in November, 2018. • Master planning and programming phase began in late 2018, with regular meetings with Public Works staff. Master planning and programming is scheduled to be completed in May of 2019. Design and Permitting • Phase I design scheduled to begin Q2 in 2019, after council approval. Bidding and Construction • Phases scheduled to begin in Q4 2019. Budget • Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30M), team has updated the budgets. See attached. Schedule March 2019 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Justice Center Construction Contract (mini-MACC) Approval to Public Safety Committee and Council • Fire Station 52 schematic design estimate to Committee • Fire Station 51 construction begins • Fire Station 51 groundbreaking event • Fire Station 52 parking determination received • Fire Station 52 SEPA application submitted • Fire Station 52 conditional use/BAR applications submitted 96 April 2019 • Justice Center Construction Permit (main building) issuance • Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station 52 design development cost estimating complete with GCCM involvement • Fire Station 52 SEPA determination • Public Works programming complete May 2019 • Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 52 construction documents begin • Fire Station 52 conditional use/BAR public hearing • Public Works programming and estimates to Committee and Council June 2019 • Fire Station 51 construction complete • Fire Station 52 design development estimate to Committee and Council • Fire Station 52 phase 1 (grading/wall) permit submitted • Fire Station 52 phase 1 bidding • Public Works phase 1 design begins July 2019 • Fire Station 51 move -in • Fire Station 52 phase 1 (grading/wall) permit received • Fire Station 52 phase 2 (building) permit submitted • Fire Station 52 phase 1 Lydig contract amendment to Committee and Council August 2019 • Public Works Phase 1 design complete • Fire Station 52 construction documents begin • Fire Station 52 phase 2 bidding September 2019 • Fire Station 52 Lydig contract amendment to Public Safety Committee and Council October 2019 • Fire Station 52 phase 2 (building) permit issued • Fire Station 52 phase 2 construction begins • Public Works Phase 1 construction contract approval to Public Safety Committee and Council November 2019 • Public Works Phase 1 construction begins 97 December 2019 January 2020 February 2020 • Public Works Phase 1 construction complete March 2020 • Public Works Phase 1 move -in September 2020 • Justice Center construction complete, start move -in 98 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of karuari ' 2019 (reconciled a n<evg 111111 I eb 15, 2019 GL) COUNCIL REPORTING SUMMARY - JUSTICE CENTER Original Budget ltudget I ra,Jere Ctnrent lltnl'rt Committed //codger 1.1/ to Dale Cott. Renrn '0 Committed Renraininx Budget Out at Completion _ A/E Services (both Design & CA) Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs.(incl Bond) PMServices (inclOther Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hazmat) Land Acquisition Contingency for Land Acquisition $ 3,278,125 $ 700,000 $ 38,738,678 $ 2,112,639 $ 1,815,875 $ 6,507,731 $ - $ 14,133,295 $ 1,250,000 $ 221,875 $ - $ (11,315) $ 170,000 $ 296,721 $ (1,646,239) $ 750,000 $ (81,042) $ 300,000 $ 3,500,000 $ 700,000 $ 38,727,363 $ 2,282,639 $ 2,112,596 $ 4,861,492 $ 750,000 $ 14,052,253 $ 1,550,000 $ 3,141,729 $ 111,317 $ 563,671 $ 562,398 $ 1,967,303 $ - $ - $ 13,708,596 $ 898,962 $ 1,990,300 $ 111,317 $ 359,311 $ 245,520 $ 907,835 $ - $ - $ 13,679,370 $ 898,962 $ 1,151,429 $ - $ 204,360 $ 316,878 $ 1,059,468 $ - $ - $ 29,227 $ - $ 358,271 $ 588,683 $ 38,163,692 $ 1,720,241 $ 145,293 $ 4,861,492 $ 750,000 $ 343,657 $ 651,038 $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL - $ 68,536,343 $ - $ 68,536,343 $ 20,953,976 $ 18,192,614 $ 2,761,361 $ 47,582,367 $ - COUNCIL ROP()RTING.S'C':1L11.4R 1'- FIRE.STAT/ON S/ Original Budget Budget limiters Current midget ('nntnrined Budget 1 iie to Mae ('nm Remain' ' (',,,minor/ Re,nnir,in0 /lodger Cot! at Completion A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (Intl Bond) PM Services (Intl Other Professional Svcs) Contingency (Ind Construction & Project) $ 1,070,000 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 $ 1,116,000 $ 222,781 $ - $ - $ - $ - $ - $ (222,781) $ 1,292,781 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 $ 893,219 $ 1,236,572 $ - $ 44,557 $ 165,000 $ 163,241 $ 344,681 $ - $ 776,125 $ - $ 34,557 $ 99,273 $ 80,776 $ 127,981 $ - $ 460,447 $ - 5 10,000 $ 65,727 $ 82,464 $ 216,700 $ - $ 56,209 $ - $ 189,443 $ 9,231,000 $ 767,759 $ 181,319 $ 893,219 $ $ - $ - $ $ $ - $ - - TOTAL $ 13,273,000 $ - $ 13,273,000 S 1,954,050 $ 1,118,712 $ 835,338 S 11,318,950 S - CUL :NUL REPORTI.\G SLIM I R 1' - Original Btnlgn FIRE .VT ATKIN 52 /tttdget 7 rainier, Camera midget Committed Badger I 1 j/e• to Ilan Corn Reunt 1r'g Canuained Rennin itrg Rodger Cott at Completion A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (Intl Bond) PM Services (Intl Other Professional Svcs) Contingency (Intl Construction & Project) $ 1,415,000 $ 16,000 $ 353,000 $ 13,298,000 $ 1,398,000 $ 787,000 $ 1,343,000 $ 234,222 $ 9,160 $ - $ 456,500 $ (9,160) $ - $ (40,722) $ 1,649,222 $ 25,160 $ 353,000 $ 13,754,500 $ 1,388,840. $ 787,000 $ 1,302,278 $ 1,548,449 $ 25,157 $ 60,177 $ 137,500 $ 393,815 $ 532,289 $ - $ ' 339,878 $ 17,157 $ - $ - $ 16,258 $ 198,348 $ - $ 1,208,571 $ 8,000 $ 60,177 $ 137,500 $ - 377,557 $ 333,941 $ - $ 100,773 $ 3 $ 292,823 $ 13,617,000 $ 995,025 $ 254,711 $ 1,302,278 $ $ - $ - $ - $ - $ - $ - TOTAL $ 18,610,000 S 650,000 $ 19,260,000 $ 2,697,387 $ 571,640 S 2,125,746 S 16,562,613 $ - COUNCIL REPORTING SUA/A/AR1'- FIRE STATION 54 OriginnfBndXet Budget Transfer, Current Mager Con rnrinrd lhrdget Life to Mae [nth Renwin'¢ Committed Remaining /lodCast ater Cast Completion A F Services (both Design & CA) land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (Intl Bond) PM Services (Intl Other Professional Svcs) Contingency (incl Construction & Project) $ 150,000 $ 902,668 $ 20,000 $ 230,000 $ 50,000 $ 107,500 $ 41,832 $ (7,000) $ 33,596 $ - $ - $ 1,875 $ $ (28,471) $ 143,000 $ 936,264 $ 20,000 $ 230,000 $ 51,875 $ 107,500. $ 13,361 $ 132,995 $ 936,265 $ 1,517 $ 106,700 $ 33,802 $ 106,665 $ - $ 131,495 $ 928,165 $ 1,517 $ 67,856 $ 22,798 $ 86,066 $ - $ 1,500 $ 8,100 $ - $ 38,844 $ 11,004 $ 20,599 $ - $ 10,005 $ (1) $ 18,483 $ 123,300 $ 18,073 $ 835 $ 13,361 $ - $ - $ - $ - $ - $ - $ - - TOTAL $ 1,502,000 $ - $ 1,502,000 $ 1,317,944 S 1,237,897 S 80,047 $184,056 $ - PI RUC II ORES Original Budget Budget l'ranJrs Carrera Badger Coumrined Maker Life to Date Com Remo ,g Committed Remaunrg /tttrlget (Mt at Completion : < A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (Intl Other Professional Svcs) Contingency (Intl Construction & Project) $ 767,385 $ 22,000,046 $ 110,000 $ 4,950,000 $ 529,036 $ 668,426 $ 975,107 $ 15,000 $ 3,386,413 $ (20,000) $ (1,895,000) $ (416,293) $ (348,426) $ (721,694) $ 782,385 $ 25,386,459 $ 90,000 $ 3,055,000 $ 112,743 $ 320,000 $ 253,413 $ 318,882 $ 25,358,69.3 $ - $ - $ 65,643 $ 279,832 $ $ 65,640 $ 25,344,993 $ - $ - $ 50,471 $ 135,215 $ $ 253,241 $ 13,700 $ - $ - $ 15,172 $ 144,617 $ $ 463,503 $ 27,766 $ 90,000 $ 3,055,000 $ 47,100 $ 40,168. $ 253,413 $ - $ - $ - $ - $ _ $ $ TOTAL $ 30,000,000 S - S 30,000,000 $ 26,023,050 $ 25,596,319 S 426,731 $ 3,976,950 $ - 'i: O O TUKWILA PUBLIC SAFETY PLAN FIRE STATION 51 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 C 2016 2017 MD 2018 2019 (119111111 2020 IIMIDEBBBEM Illjlllllillllllllllll Illlll 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING � BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY 102 Upcoming Meetings & Events March 2019 4th (Monday) 5th (Tuesday) 6th (Wednesday) 7th (Thursday) 8th (Friday) 9th (Saturday) ➢ Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Transportation & Infrastructure Cmte., 5:30 PM (Hazelnut Conference Room) ➢ Library Advisory Board, 5:30 PM (Community Center) ➢ Equity & Social Justice Commission, 5:15 PM (Hazelnut Conference Room) 11th (Monday) 12th (Tuesday) 13th (Wednesday) 14th (Thursday) 15th (Friday) 16th (Saturday) ➢ Civil Service Commission, 5:00 PM (Human Resources Conference Room) ➢ Finance Cmte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Committee -of r the Whole Mtg. CANCELLED ➢ Community Development & Neighborhoods Cmte., 5:30 PM (Hazelnut Conference Room) ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer District, 3460 S. 148th) ➢ Park Commission, 5:30 PM (Community Center) ➢ COPCAB, 6:30 PM (Duwamish Conference Room) FREE income tax preparation ►S, j Tuesdays, Wednesdays and Thursdays: More information can assistance (through April 19) 5:00 — 8:00 PM at Foster High School be found at: www.freetaxexperts.org >Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305. ➢ Civil Service Commission: 2nd Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187. >Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. ➢ COPCAB (Community Oriented Policing Citizens Advisory Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206-431-2197. > Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Cheryl Thompson at 206-433-1850. ➢Finance Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. ➢Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. > Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (a) Contract with BNBuilders; mini-MACC (Maximum Allowable Construction Cost) for the Justice Center project. (b) Contract with Lydig Construction for General Contractor Construction Management (GCCM) services for the Fire Station 51 project. Transportation and Infrastructure Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (a) Regional sewer wastewater treatment agreement between MWPAAC (Metropolitan Water Pollution Abatement Advisory Committee) and King County. (b) South County Area Transportation Board (SCATBd) meetings. (c) Updates on 2019 Committee Work Plan and Allentown/Duwamish projects. > Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Louise Jones -Brown at 206-244-4478. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Bruce Linton at 206-433-1815. 103 Tentative Agenda Schedule MONTH MEETING 1— REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. March 4 See agenda packet cover sheet for this week's agenda: March 4, 2019 Regular Meeting 11 March 11 C 0 W. CANCELLED 18 Special Presentations: 25 - Fire Department recognition of new and promoted employees - Fire Department recognition of Public Works Department due to recent snow events C.O.W. to be followed by a Special Meeting. April 1 8 15 Special Presentation: 22 2018 State of the Court address C.O.W. to be followed by a Special Meeting. 104