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Home My WebLink AboutReg 2019-03-04 Item 4C - Final Acceptance - 2018 Overlay and Repair Program by ICON Materials for $896,833.41COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by I Mayor's review I Council review 03/04/19 I HH /4/f-. f' I i'ti ITEM INFORMATION ITEM No. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 03/04/19 AGENDA ITEM TITLE 2018 Project Overlay & Repair Program Completion and Acceptance ' CATEGORY ❑ Discussion Mtg Date Motion Date 03/04/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date /1 Mtg SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R Police ►1 PIV ❑Court SPONSORS The contract with ICON Materials is complete for the 2018 Overlay and Repair Program. SUMMARY This project included asphalt paving at three locations throughout the City, including Southcenter Blvd and a portion of the parking lot at Fort Dent Park. Construction began May 18, 2018 and was physically completed on July 20, 2018. Underruns show a credit of ($59,112.09). Council is being asked to accept and finalize the contract with ICON Materials for $896,833.41. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 20/ 19 COMMI FI EE CHAIR: ZAK IDAN ►1 Trans &Infrastructure DATE: 02/ RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Approval; Forward to Consent Agenda Unanimous COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $896,833.41 $1,003,742.78 $ Fund Source: 104 ARTERIAL STREETS (PAGE 16, 2019 CIP) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 03/04/19 MTG. DATE ATTACHMENTS 03/04/19 Informational Memorandum dated 02/15/19 Notice of Completion Contract No. 18-071 Minutes from the Transportation and Infrastructure Committee 02/20/19 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Deportment Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Scott Bates, Traffic Engineering Coordinator CC: Mayor Ekberg DATE: February 15, 2019 SUBJECT: 2018 Overlay and Repair Program Project No. 91810401, Contract No. 18-071 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 18-071 with ICON Materials, Inc. of Pacific, Washington was issued on May 18, 2018 for the 2018 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at three locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included: pavement grinding; asphalt paving; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; adjusting surface utilities to grade; and installing roadway channelization. ANALYSIS Construction was physically completed on July 20, 2018. No change orders were executed. The performance bond is held by the City. The budget for the 2018 Overlay & Repair construction was $1,003,742.78 and included a 5% contingency, which was not utilized. Under -runs were primarily due to fewer quantities needed during the unsuitable roadway excavation, haul and repair phase of the project. Construction Contract Amount Under -runs Total Amount Paid $ 955,945.50 (59,112.09) $ 896,833.41 RECOMMENDATION Council is being asked to formally accept and authorize the release of the performance bond, subject to standard claim and lien release procedures, for the 2018 Overlay and Repair Project with ICON Materials, in the final amount of $896,833.41 and consider this item on the Consent Agenda at the March 4, 2019 Regular Meeting. ATTACHMENT Notice of Completion Contract No. 18-071 W:IPW EngIPROJECTS A- RW & RS ProjectslAnnual Overlay & Repair Programsl2018 Overlay & Repair Program (91810401 )\ConstructionlConlractor\Close Out to TICIInfo memo 2018 Overlay Closeout 120718 gl docx 3 4 Date: 10-9-2018 g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601 006 854 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: 91-6001519 Department Use Only Assigned to: Date Assigned: hereby given relative to the complet'on of contract or project described below Project Name a 2018 Annual Overlay Program 91810401 118-071 Contract Number Job Order Contracting ❑ Yes 'No Description of Work Done/Include Jobsite Address(es) Hot Mix Asphalt (HMA) Overlay at the following locations: Southcenter Blvd, 58th Ave S, S.133rd St and Ft dent park. Federally funded transportation project? ❑ Yes g No (if yes, provide Contract Bond Statement below) _ Contractor's Name ICON Materials E-mail Address (mark.eichelberger@iconmate j1833761 Affidavit ID* Contractor Address 1508 Valentine Ave SE Pacific, WA 98047 Te ephone # I206-575-3200 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. gRetainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Fidelity and deposit Company of MarylandBond Number: 9283910 Date Contract Awarded 5-11-2018 Date Work Commenced 5-18-2018 Date Work Completed I7-20-2018 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. (1Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) $ 955,945.50 $ 59,112.09 Sub -Total $ 896,833.41 Sales Tax Rate n/a rule 171 % (If various rates apply, please send a breakdown) Sales Tax Amount $ TOTAL $ RAF 833.41 NOTE: These two totals must be equal Liquidated Damages $ 0.00 Amount Disbursed $ 896,833.41 Amount Retained $ 0.00 TOTAL $ 896,833.41 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: Diane.jaber@tukwilawa.gov (f4 Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov 0 W:uhington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA GOV Title: Fiscal Specialist Phone Number: 206-433-1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov REV 31 0020e (10/26/15) F215-038-000 10-2014 5 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: _ UBI Number: (Required) Affidavit ID* Able Industries 603542604 832343 Northwest traffic 602140049 815657 Cascade 603407046 821822 Bilbrey Construction 603002155 818138 O'Bunco 602045762 821890 SeaTac sweeping 601735583 819687 Northwest concrete cutting 603572428 811339 G&G Electrical 601381635 823096 Ground up Road Construction 602790246 830219 Acme Construction 602170211 830917 0-Co Concrete 603560682 818171 Construction Testing Laboratories 601580376 ,r, /c For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 6 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes February 20, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Ryan Larson, Susan Murrietta, Lynn Miranda, Steve Carstens, Scott Bates, Laurel Humphrey CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. CONSENT AGENDA Committee members discussed the new Consent Agenda format, intended to improve meeting efficiency. Councilmember McLeod had questions about both items listed and requested they be pulled from Consent and handled individually. A. Project Completion - 2018 Overlay and Repair Program Staff is seeking Council approval of contract completion and release of retainage to ICON Materials, Inc. in the amount of $896,833.41 for the 2018 Overlay and Repair Project. This project provided hot mix asphalt paving at three locations in the City and a portion of the Fort Dent Park parking lot. Under - runs were primarily due to fewer quantities needed during the excavation, haul and repair phase of the project. UNANIMOUS APPROVAL. FORWARD TO MARCH 4, 2019 REGULAR CONSENT AGENDA. B. Grant Application: 42' Avenue South/Allentown Bridge Replacement Staff is seeking Committee approval to submit an application for Federal Highway Bridge Grant Program funding to replace the 42nd Avenue South Bridge over the Duwamish River. The bridge is structurally deficient and replacement is preliminarily estimated at $15-20 million. The Committee asked if staff will approach BNSF as a funding partner, as their heavy truck traffic contributes to wear on the bridge. Staff said BNSF is aware the bridge is at the end of its life but that they do not have a mechanism for funding of a public project. Councilmember Kruller suggested a bridge toll. Committee members again discussed the need for an update on the BNSF preferred alternative study, which is on the 2019 Committee work plan. UNANIMOUS APPROVAL. III. BUSINESS AGENDA A. 2019 Small Drainage Program Proposed Project List Staff presented the proposed 2019 Small Drainage Project list to the Committee. These projects are too large for City staff but smaller than a typical capital improvement projects, and typically originate from resident complaints and maintenance staff recommendations. Staff prioritizes projects based on need, expense, permitting requirements, and length of time on the list. Staff intends to construct Priority 1 or 2 projects in 2019, but if design or permitting issues arise then lower priority projects will be considered with the available budget. Committee members discussed the importance of neighborhood equity within the list. Residents may perceive their neighborhood does not receive capital investments which may not be the case. The Committee 7