HomeMy WebLinkAboutReg 2019-03-04 Item 4E - Contract Amendment #2 - Washington State Office of Public Defense 2018-2019 Grant Agreement for additional $10,000 to the CityCOUNCIL AGENDA SYNOPSIS
Initials
Meetino Date
Prepared by
Mayor's review 1 Council review
03/04/19
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ITEM INFORMATION
ITEM No.
4.E.
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DATE: 03/04/19
AGENDA ITEM TITLE Washington State Office of Public Defense 2018-2019 Grant Agreement Second
Amendment
CATEGORY ❑ Discussion
Mtg Date
/1 Motion
Mtg Date 3/4/19
❑ Resolution
Mtg Date
❑ Ordinance
Meg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR Council ►1Mayor HR ❑DCD Finance Fire TS P&R Police ❑PT/ ❑Court
SPONSOR'S The Council is being asked to authorize execution of the Second Amendment to the 2018-
SUMMARY 2019 Grant Agreement #17-201 with the Washington State Office of Public Defense, which
will provide an additional $10,000 to the City for 2019.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 02/25/19
/1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: MCLEOD
❑ Parks
COMMIF'lEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office
Unanimous Approval; Forward to Consent Agenda on 03/04/19
_ COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD
OF COUNCIL ACTION
03/04/19
MTG. DATE
ATTACHMENTS
03/04/19
Informational Memorandum from Cheryl Thompson dated 02/19/19
WSOPD 2018-2019 Grant Agreement Second Amendment
Minutes from the Finance Committee Meeting of 02/25/19
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: FINANCE COMMITTEE
CC: Mayor Ekberg
David Cline, City Administrator
FROM: Cheryl Thompson, Executive Assistant
DATE: February 19, 2019
SUBJECT: Office of Public Defense 2018-2019 Grant Agreement Amendment #2
ISSUE
The Washington State Office of Public Defense had additional grant funds become available
and has offered the City of Tukwila an additional $10,000 for 2019 to be used for increased
social work services to assist public defense attorneys. As the original grant was for $74,000:
$37,000 for both 2018 and 2019, the acceptance of the additional funds requires Council
approval.
BACKGROUND
The Washington State Office of Public Defense awarded the City of Tukwila a $74,000 grant for
the Public Defense Program: $37,000 for 2018 and $37,000 for 2019. The original grant
agreement was approved by Council on November 20, 2017.
DISCUSSION
On October 6, 2017 the City received notification from the Washington State Office of Public
Defense awarding the City grant funds in the amount of $74,000 2018-2019: $37,000 for each
year, to be used to provide investigator services, interpreter services and social work assistance
to the Public Defense Program. On August 7, 2018 the original agreement was amended to
allow use of grant funds for additional compensation to conflict public defense attorneys.
Because there was not an increase in funds the first amendment did not go before Council for
approval.
The City of Tukwila was the first municipality offered additional grant funds from WSOPD for
2019. Receiving and successful implementation of the additional grant funds also positions the
City to receive an increased grant award for 2020-2021.
RECOMMENDATION
The Council is being asked to send this item to the consent agenda at the March 4, 2019
Regular meeting.
ATTACHMENTS
Second Amendment to the 2018-2019 Grant Agreement
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Second Amendment to Grant Agreement No. GRT 18511
WASHINGTON STATE OFFICE OF PUBLIC DEFENSE
1. Grantee
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188-8548
3. Office of Public Defense (OPD)
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
5. Additional Grant Amount
$10,000.00
2. Grantee Representative
Cheryl Thompson
Executive Assistant
6200 Southcenter Blvd.
Tukwila, WA 98188
4. OPD Representative
Katrin Johnson
Managing Attorney
Office of Public Defense
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
6. Grant Period
January 1, 2018 through December 31, 2019
7. Amendment Purpose
This Amendment serves to provide Grantee additional funding in the amount of $10,000 (ten thousand
dollars) for increased social work services to assist public defense attorneys.
The Chapter 10.101 RCW city grants are competitive grants for the purpose of improving the quality of
public defense services in Washington municipalities. (See Chapter 10.101 RCW.)
The Office of Public Defense (OPD) and Grantee, as defined above, acknowledge and accept the change
described in sections 5 and 7 of this Amendment. All other terms and conditions of Grant Agreement
No. #18511 remain in full force and effect.
FOR THE GRANTEE
Allan Ekberg, Mayor
Date
FOR OPD
Joanne I. Moore, Director
Date
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City of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
February 25, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; Verna Seal, De'Sean Quinn
Staff: David Cline, Cheryl Thompson, Jay Wittwer, Bruce Linton, Peggy McCarthy, Jeff
Friend, Laurel Humphrey
CALL TO ORDER: Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Amendment: Public Defense Program
Staff is seeking Council approval to accept an additional $10,000 from the Washington State
Office of Public Defense for additional social work services for the Public Defense Program this
year. The original award was for $74,000 split evenly between 2019 and 2020, but additional
funds have become available and Tukwila is the first city being offered additional funds.
Successful implementation of the funds may help the City receive an increased award for 2020-
2021. Funds are used for investigator services, interpreter services, social work assistance, and
additional compensation to conflict public defense attorneys. UNANIMOUS APPROVAL.
FORWARD TO MARCH 4, 2019 REGULAR CONSENT AGENDA.
B. Preliminary December 2018 Year -End Financial Report
Staff presented the Committee with a preliminary financial update through December 2018,
describing the general state of departmental expenditures and highlighting trends. General
Fund expenditures totaled $61.4 million, which is $7.2 million below budget. All departments
ended the year under budget. Chair McLeod pointed out that the purchase of four SWAT vehicles
causing the Police Department's Rentals and Leases to be over budget was offset by budget
savings elsewhere in the department. DISCUSSION ONLY.
C. Sales Tax Mitigation
Staff updated the Committee on sales tax mitigation payments and offsets. The City receives
approximately $1.15 million annually in state streamlined sales tax mitigation funds, but
legislation was enacted last year to end these payments effective after September 2019. In 2018
the City received just $158,764 from voluntary remitters and the Marketplace Fairness Act, which
does not adequately offset the mitigation payments. The City is involved with lobbying efforts to
recommend that the state continue funding of the mitigation payments. A cross -departmental
team is reviewing sales tax implications such as whether sharing a zip code with other cities
impacts Tukwila's revenues. This committee will report its findings in March. DISCUSSION ONLY.
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