HomeMy WebLinkAboutReg 2019-03-04 Item 7 - Reports - City Administrator / Public Safety Plan Monthly UpdateTO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: February 27, 2019
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
I. Intergovernmental Update
• Sound Cities Association: On February 19, Mayor Ekberg attended the Sound Cities
Association South End Mayor's monthly meeting held at Pacific City Hall.
• SCORE Jail: Mayor Ekberg and City Administrator David Cline met with the leadership from
Auburn, Burien, Des Moines, Renton and SeaTac to discuss SCORE Jail and the Financial
Analysis Study recently conducted by BERK Consulting.
• SeaTac-Tukwila Rotary: Mayor Ekberg, Councilmember Robertson and City Administrator
David Cline attended the February 21 SeaTac-Tukwila Rotary meeting where King County
Executive Dow Constantine was the presenter.
• Greater Seattle Chamber Meeting: Economic Development staff participated in a meeting
of economic development staff throughout King County sponsored by the Greater Seattle
Chamber. The Chamber reviewed results from a survey they conducted on their role in
regional economic development.
• Opportunity Zone Marketing Collaboration: Economic Development staff met with the staff
from Burien and SeaTac to collaborate on marketing our new opportunity zones to a
developer and investor conference that will be held by BisNow on March 20.
II. Staff Updates
Public Safety
• Retail Theft Prevention Measures: The Community Police Team is working with local
retailers regarding organized retail theft incidents.
• Retailer Incident Education Meeting: Police Command Staff attended the Westfield
Southcenter Retailer Incident Education Meeting on February 22.
Tukwila City Hall • 6200 Soutbcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
91
City Administrator's Report
February 27, 2019
Page 2
Project Updates
• 42nd Ave Phase III:
Estimated Completion: March 2019
Seattle City Light is working on their private service connections and overhead to
underground utility service conversion.
• 53rd Ave S: Estimated Completion: April 2019
The contractor is focusing on finalizing electrical services to residences as well as utility work
related to installing the PSE gas line. It is anticipated that the base lift of paving will be
installed in the first quarter of 2019.
• BAR Bridge Rehabilitation: Estimated Completion: March 2019
Contractor continues to work on the sidewalk over the railroad. Shifting of the traffic lanes
will take place to complete incidental expansion joint work. Construction is on schedule for
completion in March.
• Snow Response: Public Works ran two 12-hour rotating shifts in response to the recent snow
storms. The Street department was assisted by the Water, Sewer and Surface Water crews with
snow and ice removal. Over 300 tons of sand and salt were utilized. Fleet provided extra service
to the Street division vehicles replacing plow blades, tires and maintaining service vehicles so
work could continue uninterrupted. Parks and Golf maintenance staff helped remove snow at
Foster Golf Links, the Tukwila Community Center and City Hall.
• Tukwila Village: The Tukwila Village Community Development Association (TVCDA) held its
monthly board meeting on February 20. TVCDA has selected Kona Kai Coffee to temporarily
manage the Sullivan Center venue. TVCDA and Kona Kai will negotiate a contract before the
transition can take place.
• Business License Services Transition to the Department of Revenue: Effective March 28
the Department of Revenue's Business Licensing Service (BLS) will begin processing all City
business licenses and renewals. Businesses will be able to use BLS to apply for or renew a City
of Tukwila business license at the same time they apply or renew other state and local
licenses. Postcards notifying businesses of the change will be mailed out to all Tukwila
businesses in early March. Finance will also be setting up a kiosk so that businesses can apply
for their business licenses at the front counter.
Boards and Commissions
• Arts Commission: Vacant Positions: Positions #3 and #7 Resident.
• Civil Service Commission: No vacancies.
• COPCAB: Vacant Position: School District Representative and Student Representative.
• Equity & Social Justice Commission: Vacant Position: Student Representative.
• Human Services Advisory Board: Vacant Position: Position #3 Resident.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative.
• Lodging Tax Advisory Committee: No vacancies.
• Park Commission: Vacant Positions: Position #4 Resident & Student Representative.
• Planning Commission: No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
92
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
February 28, 2019
Overall Plan
Outreach
• Team anticipates 2 events for the public in 2019, starting with a ground breaking
ceremony for all Public Safety Plan Projects at the future FS51 on Saturday, March 30,
2019.
Financial Oversight Committee
• The Committee reported to council on September 4, 2018.
Siting Advisory Committee
• The Siting Advisory Committee voted to defer regular meetings as the major decisions
have been made. They will meet on an as -needed basis.
Acquisition Lease Updates
• Staff secured leases with the businesses at the Justice Center site.
Disadvantaged Business Enterprise (DBE) Outreach
• A formal update was provided to the Council at the February 25, 2019 COW meeting.
Near -term Council Decisions and Key Dates
• Fire Station 51 Construction Contract (MACC) approval to Public Safety Committee and
Council
• Justice Center Construction Contract (mini-MACC) approval to Public Safety Committee
and Council
• Fire Station 51 building permit issuance.
• Fire Station 52 schematic design estimate to Committee and COW
• Miscellaneous Consultant Construction Observation Contract Approvals to Public Safety
Committee and Council
• Justice Center Public Works Permit (sitework/utilities) issuance
Fire Stations
Siting
• With Council approval received, the team completed demolition of the single-family
home on the Station 54 site.
• Team will be working on lot consolidation for Station 54 to consolidate the main parcel
with the smaller parcel.
93
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
Design and Permitting
• Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and
estimating consultant has been completed and was shared with Council in February
2018. Council gave approval to begin Design Development for Station 51.
• Design Development for Station 51 began mid -February; the team met meeting weekly.
Design Development effort wrapped up in June, 2018 with Design Development pricing
effort in July and August.
• Construction Documents phase for Station 51 were completed and distributed to the
team December 20, 2018.
• Schematic Design phase for Station 52 was completed on schedule in January 2019.
Estimating Station 52 Schematic Design is underway.
• Design Development for Station 52 began February 2019.
• Permitting coordination meetings with City Staff are ongoing for Station 51 and Station
52.
• Building permit for Station 51 was submitted in October. Anticipate receiving approved
permit approval in February in all areas except wetlands report.
• Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit
was submitted in November, 2018 and the pre -application meeting for Station 52 was
held in December, 2018.
Bidding and Construction
• Pre -construction services starting for Station 51 and 52 are underway.
• Lydig completed the selection of mechanical and electrical subcontractors through the
Electric Contractor/Construction Management (ECCM) and Mechanical Contractor
Construction Management (MCCM) selection process. Valley Electric and Johansen
Mechanical Inc. were selected. With Council decision to not move forward with FS54,
we cannot move forward with ECCM. MCCM method for mechanical subcontractor will
provide for a consistent mechanical subcontractor for all three stations and will be able
to provide critical expertise during the Design Development phase. This contract is
managed by the GCCM under the pre -construction phase.
• Bidding began for 51 in January, 2019 with construction for 51 to begin late March,
2019.
• Bidding and construction phases scheduled to begin for 52 in June, 2019. Early site work
is anticipated to begin in July.
94
Justice Center
Siting
• The City has agreements with all affected businesses on the Justice Center site.
• The City has ownership of all properties on the Justice Center site with the exception of
the Travelodge. The long -vacant building between Church by the Side of the Road and
the Travelodge has now been demolished. Demolition of the Travelodge began on
Tuesday, February 26, 2019.
Architecture and Programming
• DLR Group's Building Program Report was submitted December 8, 2017. Program and
Estimate was presented to Public Safety Committee in December and Council in
January, 2018.
Design and Permitting
• DLR architects completed the Design Development phase of the project. The Design
Development and budget was presented to the Council in October.
• The project team has completed the SEPA, Design Review, Conditional Use Permit and
Parking Determination processes. The SEPA determination was issued in November and
the Conditional Use Permit and Design Review approvals were received in December.
• DLR architects began the Construction Documents phase in October and issued the 95%
Construction Documents in January. The 100% Construction Documents will be issued
following receipt of construction permits.
• The project team submitted application for Public Works Permit (sitework/utilities) in
November of 2018, and application for Building Permit in January of 2019.
Bidding and Construction
• BNBuilders, the selected GC/CM, started pre -construction services following Council
approval of their contract on March 19, 2018.
• BNBuilders will continue to work with the team on design phases, constructability, cost
estimating and scheduling throughout design and preconstruction.
• BNBuilders will release the first subcontract bid packages in late January.
• Construction scheduled to begin in April, 2019 with hazardous materials abatement and
demolition of remaining buildings on the site, followed by grading and underground
utilities work.
95
Public Works Facility
Siting
• Due diligence items related to site acquisition are complete. The assessment of existing
structures is complete.
• The City has agreements with all of the businesses on the Public Works site.
• The Public Use and Necessity trial was held Friday, May 25 and the City was granted its
request.
• Team will be working on lot consolidation for two of the three parcels in 2019.
Architecture and Programming
• Team solicited for Architectural services. Council approved a contract for programming
and master planning services with SHKS in November, 2018.
• Master planning and programming phase began in late 2018, with regular meetings with
Public Works staff. Master planning and programming is scheduled to be completed in
May of 2019.
Design and Permitting
• Phase I design scheduled to begin Q2 in 2019, after council approval.
Bidding and Construction
• Phases scheduled to begin in Q4 2019.
Budget
• Based on Council direction to move forward with Station 51, Station 52, Justice Center
and Public Works Facility ($30M), team has updated the budgets. See attached.
Schedule
March 2019
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Justice Center Construction Contract (mini-MACC) Approval to Public Safety Committee
and Council
• Fire Station 52 schematic design estimate to Committee
• Fire Station 51 construction begins
• Fire Station 51 groundbreaking event
• Fire Station 52 parking determination received
• Fire Station 52 SEPA application submitted
• Fire Station 52 conditional use/BAR applications submitted
96
April 2019
• Justice Center Construction Permit (main building) issuance
• Justice Center construction begins (building demolition and hazardous materials
abatement)
• Fire Station 52 design development cost estimating complete with GCCM involvement
• Fire Station 52 SEPA determination
• Public Works programming complete
May 2019
• Fire Station 52 design development cost estimating to Public Safety Committee
• Fire Station 52 construction documents begin
• Fire Station 52 conditional use/BAR public hearing
• Public Works programming and estimates to Committee and Council
June 2019
• Fire Station 51 construction complete
• Fire Station 52 design development estimate to Committee and Council
• Fire Station 52 phase 1 (grading/wall) permit submitted
• Fire Station 52 phase 1 bidding
• Public Works phase 1 design begins
July 2019
• Fire Station 51 move -in
• Fire Station 52 phase 1 (grading/wall) permit received
• Fire Station 52 phase 2 (building) permit submitted
• Fire Station 52 phase 1 Lydig contract amendment to Committee and Council
August 2019
• Public Works Phase 1 design complete
• Fire Station 52 construction documents begin
• Fire Station 52 phase 2 bidding
September 2019
• Fire Station 52 Lydig contract amendment to Public Safety Committee and Council
October 2019
• Fire Station 52 phase 2 (building) permit issued
• Fire Station 52 phase 2 construction begins
• Public Works Phase 1 construction contract approval to Public Safety Committee and
Council
November 2019
• Public Works Phase 1 construction begins
97
December 2019
January 2020
February 2020
• Public Works Phase 1 construction complete
March 2020
• Public Works Phase 1 move -in
September 2020
• Justice Center construction complete, start move -in
98
City of Tukwila - Facilities Plan
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budgets; D-20 Plan Adopted by Council)
Life to Date Costs
as of karuari ' 2019 (reconciled a n<evg 111111 I eb 15, 2019 GL)
COUNCIL REPORTING SUMMARY -
JUSTICE CENTER Original Budget
ltudget I ra,Jere
Ctnrent lltnl'rt
Committed //codger
1.1/ to Dale Cott.
Renrn '0 Committed Renraininx Budget
Out at Completion
_
A/E Services (both Design & CA)
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs.(incl Bond)
PMServices (inclOther Professional Svcs)
Contingency (incl Construction & Project)
Contingency for Site Contamination (soils,hazmat)
Land Acquisition
Contingency for Land Acquisition
$ 3,278,125
$ 700,000
$ 38,738,678
$ 2,112,639
$ 1,815,875
$ 6,507,731
$ -
$ 14,133,295
$ 1,250,000
$ 221,875
$ -
$ (11,315)
$ 170,000
$ 296,721
$ (1,646,239)
$ 750,000
$ (81,042)
$ 300,000
$ 3,500,000
$ 700,000
$ 38,727,363
$ 2,282,639
$ 2,112,596
$ 4,861,492
$ 750,000
$ 14,052,253
$ 1,550,000
$ 3,141,729
$ 111,317
$ 563,671
$ 562,398
$ 1,967,303
$ -
$ -
$ 13,708,596
$ 898,962
$ 1,990,300
$ 111,317
$ 359,311
$ 245,520
$ 907,835
$ -
$ -
$ 13,679,370
$ 898,962
$ 1,151,429
$ -
$ 204,360
$ 316,878
$ 1,059,468
$ -
$ -
$ 29,227
$ -
$ 358,271
$ 588,683
$ 38,163,692
$ 1,720,241
$ 145,293
$ 4,861,492
$ 750,000
$ 343,657
$ 651,038
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
TOTAL -
$ 68,536,343
$ -
$ 68,536,343
$ 20,953,976
$ 18,192,614
$ 2,761,361
$ 47,582,367
$ -
COUNCIL ROP()RTING.S'C':1L11.4R 1'-
FIRE.STAT/ON S/ Original Budget
Budget limiters
Current midget
('nntnrined Budget
1 iie to Mae ('nm
Remain' ' (',,,minor/
Re,nnir,in0 /lodger
Cot! at Completion
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (Intl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (Ind Construction & Project)
$ 1,070,000
$ -
$ 234,000
$ 9,396,000
$ 931,000
$ 526,000
$ 1,116,000
$ 222,781
$ -
$ -
$ -
$ -
$ -
$ (222,781)
$ 1,292,781
$ -
$ 234,000
$ 9,396,000
$ 931,000
$ 526,000
$ 893,219
$ 1,236,572
$ -
$ 44,557
$ 165,000
$ 163,241
$ 344,681
$ -
$ 776,125
$ -
$ 34,557
$ 99,273
$ 80,776
$ 127,981
$ -
$ 460,447
$ -
5 10,000
$ 65,727
$ 82,464
$ 216,700
$ -
$ 56,209
$ -
$ 189,443
$ 9,231,000
$ 767,759
$ 181,319
$ 893,219
$
$ -
$ -
$
$
$ -
$ -
- TOTAL
$ 13,273,000
$ -
$ 13,273,000
S 1,954,050
$ 1,118,712
$ 835,338
S 11,318,950
S -
CUL :NUL REPORTI.\G SLIM I R 1' -
Original Btnlgn
FIRE .VT ATKIN 52
/tttdget 7 rainier,
Camera midget
Committed Badger
I
1 j/e• to Ilan Corn
Reunt 1r'g Canuained
Rennin itrg Rodger
Cott at Completion
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (Intl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (Intl Construction & Project)
$ 1,415,000
$ 16,000
$ 353,000
$ 13,298,000
$ 1,398,000
$ 787,000
$ 1,343,000
$ 234,222
$ 9,160
$ -
$ 456,500
$ (9,160)
$ -
$ (40,722)
$ 1,649,222
$ 25,160
$ 353,000
$ 13,754,500
$ 1,388,840.
$ 787,000
$ 1,302,278
$ 1,548,449
$ 25,157
$ 60,177
$ 137,500
$ 393,815
$ 532,289
$ -
$ ' 339,878
$ 17,157
$ -
$ -
$ 16,258
$ 198,348
$ -
$ 1,208,571
$ 8,000
$ 60,177
$ 137,500
$ - 377,557
$ 333,941
$ -
$ 100,773
$ 3
$ 292,823
$ 13,617,000
$ 995,025
$ 254,711
$ 1,302,278
$
$ -
$ -
$ -
$ -
$ -
$ -
TOTAL
$ 18,610,000
S 650,000
$ 19,260,000
$ 2,697,387
$ 571,640
S 2,125,746
S 16,562,613
$ -
COUNCIL REPORTING SUA/A/AR1'-
FIRE STATION 54 OriginnfBndXet
Budget Transfer,
Current Mager Con rnrinrd lhrdget
Life to Mae [nth
Renwin'¢ Committed
Remaining /lodCast
ater Cast Completion
A F Services (both Design & CA)
land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (Intl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 150,000
$ 902,668
$ 20,000
$ 230,000
$ 50,000
$ 107,500
$ 41,832
$ (7,000)
$ 33,596
$ -
$ -
$ 1,875
$
$ (28,471)
$ 143,000
$ 936,264
$ 20,000
$ 230,000
$ 51,875
$ 107,500.
$ 13,361
$ 132,995
$ 936,265
$ 1,517
$ 106,700
$ 33,802
$ 106,665
$ -
$ 131,495
$ 928,165
$ 1,517
$ 67,856
$ 22,798
$ 86,066
$ -
$ 1,500
$ 8,100
$ -
$ 38,844
$ 11,004
$ 20,599
$ -
$ 10,005
$ (1)
$ 18,483
$ 123,300
$ 18,073
$ 835
$ 13,361
$ -
$ -
$ -
$ -
$ -
$ -
$ -
- TOTAL
$ 1,502,000
$ -
$ 1,502,000
$ 1,317,944
S 1,237,897
S 80,047
$184,056
$ -
PI RUC II ORES
Original Budget
Budget l'ranJrs
Carrera Badger Coumrined Maker
Life to Date Com
Remo ,g Committed
Remaunrg /tttrlget
(Mt at Completion
:
<
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (Intl Construction & Project)
$ 767,385
$ 22,000,046
$ 110,000
$ 4,950,000
$ 529,036
$ 668,426
$ 975,107
$ 15,000
$ 3,386,413
$ (20,000)
$ (1,895,000)
$ (416,293)
$ (348,426)
$ (721,694)
$ 782,385
$ 25,386,459
$ 90,000
$ 3,055,000
$ 112,743
$ 320,000
$ 253,413
$ 318,882
$ 25,358,69.3
$ -
$ -
$ 65,643
$ 279,832
$
$ 65,640
$ 25,344,993
$ -
$ -
$ 50,471
$ 135,215
$
$ 253,241
$ 13,700
$ -
$ -
$ 15,172
$ 144,617
$
$ 463,503
$ 27,766
$ 90,000
$ 3,055,000
$ 47,100
$ 40,168.
$ 253,413
$ -
$ -
$ -
$ -
$ _
$
$
TOTAL
$ 30,000,000
S -
S 30,000,000
$ 26,023,050
$ 25,596,319
S 426,731
$ 3,976,950
$ -
'i:
O
O
TUKWILA PUBLIC SAFETY PLAN
FIRE STATION 51
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
FIRE STATION 52
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
JUSTICE CENTER
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
PUBLIC WORKS
A/E PROCUREMENT
MASTER SITE PLAN
DESIGN PHASE 1
BIDDING/CONSTRUCTION PHASE 1
MOVE-IN/OCCUPANCY PHASE 1
C
2016
2017
MD
2018
2019
(119111111
2020
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Illjlllllillllllllllll
Illlll
2021
PROJECT
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING �
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY