HomeMy WebLinkAboutPS 2019-03-04 Item 2B - Public Safety Plan - Contract for Fire Station 51 General Contractor Construction Management with Lydig ConstructionAllan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator
INFORMATIONAL MEMORANDUM
TO: Public Safety Committee
CC: Mayor Allan Ekberg
FROM: Rachel Bianchi, Deputy City Administrator
DATE: February 28, 2018
SUBJECT: Fire Station 51 MACC
ISSUE
The Council is being asked to consider allowing the Mayor to execute an amendment to the contract
with Lydig Construction to increase it to $9,419,546 for the construction of Fire Station 51. Due to
market conditions, the project is over budget by approximately $1,116,514. One remaining bid package
is scheduled to open on March 8, 2019 and the project team will have final numbers at that time.
Additionally, the Council is being asked to provide direction on alternates for the project. This memo is
for information and discussion only and does not include recommendations. It is expected that
recommendations will be made at the March 18, 2019 Public Safety Committee once all of the
information is known to the project team.
BACKGROUND
As a part of the Public Safety Plan, the City has been working toward the construction of a new Fire
Station 51. Early on, the City chose to use the General Contractor/Construction Management (GCCM),
which allows the contractor to join the project early in the design process and inform the City and
architects of cost impacts associated with design. City staff have found this to be a very productive
delivery model, which has resulted in multiple steps of estimating and checking the budget in real time
as decisions are made. The City has an existing contract with Lydig Construction for $435,007, which
included pre -construction services and the demolition of the single-family home at the Star Nursery site
initially purchased for the new location of Fire Station 54.
As a part of the GCCM process, projects develop a MACC, or maximum allowable construction cost.
Lydig Construction developed bid packages for all construction services for competitive bidding per
State law. Bid packages were advertised and Lydig Construction worked to promote the packages to
encourage a high number of bidders, which usually results in a better price for the owner. Due to the
recent snow storms, some bid packages were delayed. In addition, addenda were required for some
bid packages in order to clarify the services required in order to ensure the best value for the City.
At this time, all bid packages have been opened with the exception of the earthwork, which will be
opened and finalized on March 8, 2019. Additionally, the team is working to clarify the costs
associated with getting electricity to the site. This memo will be updated prior to the March 18, 2019
Public Safety Committee with this additional information.
As stated above, the costs associated with constructing Fire Station 51 have risen above the budget
due to the region's market conditions. As has been previously shared with the Council and well known
Tukwila City Hall • 6200 Southcenter Boulevard. Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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in the region, the Seattle area construction market is very busy. There are a significant number of
private and public projects currently in the pipeline, which result in higher prices across the board. This
is further exacerbated by this project being relatively small, resulting in less interest from contractors
due to the amount of other work in the region, and a tighter budget.
Below is a table of the project estimate, final bid amounts and variance. The lightly shaded items
indicate items that are already a part of the existing GCCM contract and are formula -driven and tied to
the overall construction costs. Negotiated Support Services includes services such as security and
fencing, which are the contractor's responsibility. Both the Contractor's fee and the Specified General
Conditions, which covers the contractor's personnel costs, were a part of the original RFP process
when the City selected the GCCM for the Fire Station projects.
Service
Earthwork/Utilities/Asphalt
Site Concrete
Estimate
$661,444
$287,922
Final Bid -Package
$750,000*
$391,500
Variance
$103,578
Concrete and Steel
Structure, and Enclosure
$1,799,575
$1,798,890
($685)
Masonry
Glazing Package
GWB, Metal Framing and
Insulation/Acoustical
Ceiling
Miscellaneous Package
Tile, Resilient Flooring
and Traffic Coatings
Fencing and Gate
Enclosures
$253,878
$276,415
$467,883
$706,056
$35,436
$172,553
$310,097
$298,628
$523,500
$704,500
$38,500
$299,000
$56,219
$22,213
$55,617
($1,556)
$3,064
$126,447
Landscaping and
Irrigation
Electrical Contractor
$237,778
$1,026,413
$262,451
$1,226,519
$24,673
$200,106
Mechanical
$1,398,430
$1,455,361
$56,931
Allowance for Power
issue
Negotiated Support
Services
General Conditions
GCCM Fee (4.5%)
Contract amount — does not include tax
$241,875
$183,228
$564,599
$370,898
$9,419,546
*Bid package opens on March 8, 2019, so placeholder number
Before any discussion on how to address the gap, it is important that Council has the final costs in
order to make an informed decision. The project team is working to value engineer some of these
costs and will return on March 18, 2019 to the Public Safety Committee with final costs. At that time,
staff will present options and a recommendation.
In addition, the project team needs direction on the seven alternates identified during the design
process. The table below lists all of the alternates and the estimated cost associated with each one. At
the March 18, 2019 Public Safety Committee meeting staff will have the final costs associated with
each alternate.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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Alternate
Cost
Fire hydrant in northeast corner of the rear apron
$190,000
Additional paving for trailer parking
$ 60,642
Four -fold doors
$ 84,228
Fume hood for the shop
$ 8,434
Rough in for new SCBA gear washer
$ 25,128
Underground utilities for fueling station
$180,648
Remainder of fueling station (this cost includes the $180 648 above)
$621,970
Total alternates:
$990,402
Similar to the issue above, before any discussion on how to address the gap, it is important that Council
has the final costs in order to make an informed decision. The final costs for the alternates will be
available by the next Public Safety Committee meeting At that time, staff will present options and a
recommendation.
RECOMMENDATION
This information is being provided for a foundational discussion and a recommendation will be
presented at the March 18, 2019 Public Safety Committee meeting.
ATTACHMENTS
Public Safety Plan Budget
Phone: 206-433-1800 • Email: Mayor@TukwiLaWA.gov • Website: TukwilaVVA.gov
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Justice Center and
Fire Station 51
Bid Process Update
Bottom Line
• Both projects are on schedule
• Market conditions continue to be an issue; Sound Transit and WSDOT
alone currently working on $5.6+ Billion on current projects
• Justice Center mini-MACC under budget; many large bid packages
remain
• Fire Station 51 over budget
• The City has opportunities to address the overage at Fire Station 51
GCCM Process
• City had an RFP process for GCCM services for Fire Stations and
Justice Center
• GCCM joins the process early to inform team on cost impacts
associated with design
• Once design is complete, GCCM creates specific bid packages for
competitive bidding, per state law
• GCCM promotes bid packages to encourage a high number of bidders
• Bid packages opened at a specific time; lowest responsive bidder
must be chosen
8
Justice Center Mini-MACC
• Presenting the "mini-MACC" today, which includes:
• Demolition and abatement
• Foundations, structure and waterproofing
• Earthwork and utilities
• Allowance for shoring
• Allowance for contaminated groundwater
• Allowance for shop drawings and engineering for elevator, fire protection,
mechanical and electrical
• Formula -driven fees associated with the GCCM contract for negotiated
support services, MACC contingency, GCCM fee and Specified General
Conditions
City of Tukwila
Justice Center Mini-MACC PUBLIC SAFETV PLAN
Demolition & Abatement
Foundation/Structure/Waterproofing
Earthwork and Utilities
Allowance — shoring
Allowance — contaminated groundwater
Allowance - Shop drawings and engineering
Negotiated Support Services
MACC Contingency (2.5%)
GCCM Fee (5%)
Specified General Conditions
Total Mini-MACC Contract
$910,582
$4,301,047
$5,057,079
$192,995
$4,288,300
$4,874,410
$50,000
$20,000
$250,000
$221,283
$241,893
$506,944
$248,633
$10,984,458
($717,587)
($12,747)
($182,669)
($843,003)
City of Tuk
Justice Center M 1 n 1- M A C C P Bpi
J sice Center
Contract total
Washington State Sales Tax
Total mini-MACC
Mini-MACC under budget by:
Land acquisition under budget by:
Total under budget to date:
$10,894,458
$1,089,446
$11,983,903
$843,003
$341,809
$1,184,812
Remaining Services
to be Bid
City of Tuk is
Architectural casework
Exterior siding
Mechanical
Electrical
Insulation/GWB Assemblies
Miscellaneous specialties and equipment
Irrigation and landscaping
TOTAL Bid packages remaining (does not include formula -driven fees)
$18,940,632
Justice Center Budget
City of Tuk
LI
A/E Services
Permits/Fees
Construction, including sales tax
Construction related costs
PM Services, including other professional services
Contingency, including construction and project
Contingency for potential contamination
Land Acquisition
Contingency for land acquisition
TOTAL
$3,500,000
S700.000
$38,727,363
$2,282,639
$2,112,596
$4,861,492
$750,000
$14,052,253
$1,550,000
$68,536,343
$3,141,729
S111.317
$563,671
$562,398
$1,967,303
$13,679,370
$898,962
$20,953,976
$358,271
S588.683
$38,163,692
$1,720,241
$145,293
$4,861,492
$750,000
$343,657
$651,038
$47,582,367
Fire Station 51 MACC
• MACC includes all of the construction costs
• Unknown today:
• Earthwork; bid packages to be opened on March 8, 2019
• Costs associated with electricity delivery
• With what we know now (earthwork estimate and allowance for
electricity) Fire Station 51 is over budget by $1,116,514, though the
project team is currently working on value engineering solutions to
reduce the amount
• Market conditions exacerbated by relatively small budget
Fire Station MACC
Earthwork/Uti I ities/Aspha It
Site Concrete
Concrete and Steel Structure, and Enclosure
City of Tukwila
PUBLIC SAFE
PLAN
$661,444 $750,000
$287,922 $391,500 $103,578
$1,799,575 $1,798,890 ($685)
Masonry $253,878 $310,097 $56,219
Glazing Package $276,415 $298,628 $22,213
GWB, Metal Framing and Insulation/Acoustical Ceiling $467,883 $523,500 $55,617
Miscellaneous Package
Tile, Resilient Flooring and Traffic Coatings
$706,056 $704,500 ($1,556)
$35,436 $38,500 $3,064
Fencing and Gate Enclosures $172,553 $299,000 $126,447
Landscaping and Irrigation $237,778 $262,451 $24,673
Electrical Contractor $1,026,413 $1,226,519 $200,106
Mechanical $1,398,430 $1,455,361 $56,931
Formula -driven costs $2,060,679
Allowance for Electrical Issue
$241,875
Total
$9,521,969 $1,116,514
Fire Station 51 Budget
City of Tuk
LI
A/E Services
Permits/Fees
Construction, including sales tax
Construction related costs
PM Services, including other professional services
Contingency, including construction and project
Land Acquisition
TOTAL
$1,292,781
S234.000
$9,396,000
$931,000
$526,000
$893,219
$1,236,572
S44.557
$165,000
$163,241
$344,681
$13,273,000 $1,954,050
$56,209
S189.443
$9,231,000
$767,759
$181,319
$893,219
$1
1,318,950
Fire Station 51
Funding Options
• Use contingency funds from Fire Station 51
• Use savings from Justice Center mini-MACC
Fire Station 51 Alternates City of Tuk
P B 11
Fire hydrant in NE corner of rear apron
Additional paving for trailer parking
Four -fold doors
Fume hood for the shop
Rough in for new SCBA gear washer
Underground utilities for fueling station
Remainder of fueling station
Total alternates:
$190,000
$60,642
$84,228
$8,434
$25,128
$180,648
$621,970 (this cost includes the $180,648 above)
$990,402
8 Fire Station 51
Alternates Funding
Options
• Do not fund alternates
• Use savings from Justice Center land acquisition budget
• Use existing surplus General Fund Reserves
Other Considerations
• Fire Station 52 includes $750,000 alternate to build out the
Administration space
• Fire Station 52 likely to experience a premium similar to Fire Station
51
• Justice Center full MACC will be done this spring; remaining bids not
likely to see much savings
• Public Works master plan will be done in May
• Currently $3M in construction budget (including tax) to retrofit Heiser
building; unknown at this time what budget will be needed
Next Steps
• Project team will return with full information on Fire Station 51
• Project team will return with a recommendation on moving forward
• Council will be asked to consider per project:
• MACC (or mini-MACC)
• Authority to spend funds to pay sales tax amount
• Authority to spend contingency funds
City of Tukwila
Council Review and Actior P Bpi
APRIL MAY
Fire Station #5
Fire Station #52
ustice Center
Public Works
Facility
AUGUST
SEPTEMBER
OCTOBER ! NOVEMBER
* Target dates