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HomeMy WebLinkAboutPS 2019-03-04 COMPLETE AGENDA PACKETCity of Tukwila Public Safety Committee 0 Dennis Robertson, Chair • Kate Kruller 0 Zak Idan AGENDA MONDAY, MARCH 4, 2019 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: D. Robertson K. Kruller Z. Idan K. Hougardy Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A contract with BNBuilders; mini-MACC (Maximum a. Discussion, and forward Pg.1 Allowable Construction Cost) for the Justice Center to 3/18 Public Safety project. Committee. Rachel Bianchi; Deputy City Administrator b. A contract with Lydig Construction for General Contractor b. Discussion, and forward Pg.13 Construction Management (GCCM) services for Fire to 3/18 Public Safety Station 51. Committee. Rachel Bianchi, Deputy City Administrator 3. MISCELLANEOUS 4. ANNOUNCEMENTS Next Scheduled Meeting: Monday, March 18, 2019 6. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(aTukwilaWA.gov) for assistance. Allan Ekberg, Mayor Administrative Services Department - Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator DATE: February 27, 2018 SUBJECT: Justice Center "Mini-MACC" ISSUE The Council is being asked to allow the Mayor to execute a contract amendment with BNBuilders to increase it by $10,894,458 for the initial construction phase of the Justice Center. This amount is within the existing budget and does not require additional appropriation. BACKGROUND As a part of the Public Safety Plan, the City has been working on the construction of a new Justice Center to house the Police Department, Municipal Court and Emergency Operations Center. Early on, the City chose to use the General Contractor/Construction Management (GCCM), which allows the contractor to join the project early in the design process and inform the City and architects of cost impacts associated with design. City staff have found this to be a very productive delivery model, which has resulted in multiple steps of estimating and checking the budget in real time as decisions are made. The City has an existing contract with BNBuilders for $512,428, which includes pre -construction services and demolition/abatement of the former Saraha restaurant and Travelodge buildings. As a part of the GCCM process, projects develop a MACC, or Maximum Allowable Construction Cost. In the case of the Justice Center, the project is being split into two MACCs to maximize efficiencies and maintain the project schedule. This is common in similar projects and allows the early work to be completed while other project tasks are finishing up. The "mini-MACC" for the Justice Center includes demolition and abatement of the remaining buildings on the Justice Center site, foundations/structure and waterproofing, and earthwork and utilities. BNBuilders developed bid packages on these three services for competitive bidding per State law. Bid packages were advertised and BNBuilders worked to promote the packages to encourage a high number of bidders, which usually results in a better price for the owner. The project team is pleased to share that this mini- MACC is under budget by $843,003. It should be noted that there are some significant bid packages coming in the final MACC scheduled to go Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukw' WA.gov 1 before Council later this Spring that could eat into these savings, but the City is in a good position at this time with the Justice Center's budget. An allowance is being added for shoring and contaminated groundwater, which will only be utilized if needed. This will allow the GCCM to move quickly should there be an unforeseen event requiring shoring or groundwater abatement; without this allowance work would have to stop and the team would need to negotiate a Change Order prior to addressing the issue, which could be more costly. An additional allowance is set aside for elevator, fire protection, mechanical and electrical Shop Drawings and Engineering services that are needed in advance of the Council's review of the final MACC, which the rest of the construction cost. This is common practice so that shop drawings can be developed prior to additional subcontractor contracts are issued, saving the project schedule over a month by having some limited scope of early work occur. Below is a table of the project estimate, final bid amounts and variance for this mini-MACC. The lightly shaded items indicate items that are already a part of the existing GCCM contract and are formula -driven and tied to the overall construction costs. Negotiated Support Services includes services such as security and fencing, which are the contractor's responsibility, and the MACC contingency is set at 2.5% of the total construction cost. Both the Contractor's fee and the Specified General conditions, which covers the contractor's personnel costs, were a part of the original RFP process when the City selected the GCCM for the Justice Center, Justice Center Mini-MACC Overview Service Estimate Final Bids Variance Demolition & Abatement $910,582 $192,995 ($717,587) Foundation/StructureANaterproofing $4,301,047 $4,288,300 ($12,747) Earthwork and Utilities $5,057,079 $4,874,410 ($182,669) Allowance - Shoring $50,000 $50,000 Allowance — Contaminated Ground Water $20,000 $20, 000 Allowance — Elevator, Fire Protection, Mechanical, Electrical $250,000 $250,000 Negotiated Support Services $221,283 MACC Contingency Specified Gener Conditions $241,893 $248,633 Total Mini-MACC $10,894,458 This total does not include Washington State Sales Tax, typically not included in such a contract, which would be an additional $1,089,446, making the Total Construction Cost (TCC), $11,983,903 for this first Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 2 phase of work. The City has budgeted $38,738,678 for the construction only portion of the Justice Center; this mini-MACC is within the existing budget approved by the Council and is less than expected by more than $840,00. RECOMMENDATION This information is being provided for a foundational discussion and a recommendation will be presented at the March 18, 2019 Public Safety Committee meeting. ATTACHMENTS -AIA Contract between the City and BNBuilders -Public Safety Plan Budget Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 3 4 Init. fAIA® Document AI33TM - 2009 Exhibit A Guaranteed Maximum Price Amendment for the following PROJECT: (Name and address or locati(n) Tukwila Justice Center Tukvvila WA This Amendment is for the following bid package scopes only: 02.41 Demolition & Abatement; 03.00 Foundations/Structures/Waterproofing; 31.00 Earthwork & Utilities THE OWNER: (Name, legal status and address) City of Tukwila 6200 Southcenter Boulevard Tukwila WA 98188 THE CONSTRUCTION MANAGER: (Alarrie: legal status and address) BNBuilders, Inc. 2601 Fourth Ave Suite 350 Seattle, WA 98121 ARTICLE A.1 § A.1.1 Total Contract Cost Pursuant to Section 2.2 of the Agreement, the Owner and Construction Manager hereby amend the Agreement to establish a Maximum Allowable Construction Cost (MACC), Total Contract Cost (TCC) and terms governing a specified scope of work related to (a) the following bid packages at the Justice Center: 02.41 Demo & Abatement; 03.00 Foundations/Structures/Waterproofing: 31.00 Earthwork & Utilities; (b) a limited notice to proceed for engineering and submittals and shop drawings for long lead items including elevators, fire protection, mechanical, and electrical; and (c) providing an allowance for shoring work in areas of contaminated soils excavation and disposal of contantinated groundwater (collectively, the "Fourth Amendment Scope"). The Work required by the Fourth Amendment Scope is further described in the BNBuilders Bid Packages, which are identified in Exhibit A and incorporated herein by this reference. As agreed by the Owner and Construction Manager, the Total Contract Cost is an amount that the Contract Sum shall not exceed. The Total Contract Cost consists of the MACC (including the Construction Cost, Negotiated Support Services, and MACC ('ontingency); the Fixed Fee; the Fixed Amount for Specified General Conditions work; and applicable Washington State sales tax (although the TCC for this Fourth Amendment does not include WSST): § A.1.1.1 The Total Contract Cost for the Fourth Amendment Scope, excluding Washington State Sales Tax, is guaranteed by the Construction Manager not to exceed Ten Million Fight Hundred Ninety -Four Thousand Four Hundred Fifty -Eight Dollars ($ 10,894,458 ), ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201T"-2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. AIA Document A133'" — 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA'' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 174255 ET on 02/25/2019 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (961234549) 5 Init., subject to additions and deductions by Change Order as provided in the Contract Documents. § A.1.1.2 Itemized Statement of the Total Contract Cost. Provided below is an itemized statement of the Fourth Amendment Scope organized by its component parts. (aragra/ Specified General Conditions $248,633 Maximum Allowable Construction Contract (MACC) Construction Total* $9,675,705 Negotiated Support Services (NSS) $221,283 MACC Contingency ix 2.5% $241,893 GC/CM Fixed Fee @ 5% (Fee is not allowed on the Specified General Conditions, or Preconstruction Allowance) $506,944 TOTAL CONTRACT COST (Excluding WSST) $10,894,458 de ted *Breakdown of Construction Total 02.41 De '& Abatement $192,995 03.00 Foundations/Structures/Waterproofing $4,288;300 31.00 Earthwork & Utilities $4,874,410 Authorization for Limited NTPs for Submittals/Engineering $250,000 Allowance for Shoring and Contaminated Groundwater $70,000 Direct Construction Cost Total $9,675,705 2.1 The Preconstruction Services NTE Limit, as previously agreed to by the parties, is: To be stated in he GMP Amendment for the full scope of the Work. The Total Contract Cost for the Fourth Amendment Scope is based on the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (Slate the numbers or other identificationofaccepted alternates. lithe Contract Documents permit the Owner to accept other alternates subsequent to the execution of this Amendment, attach a schedule of such other alternates showing the amount for each and the date when the amount expires.) Not applicahle. A.1.1.4 Allowances included in the Total Contract Cost, if any: (Identify allowance and state exclusions, if any, from the allowance price:) As shown in the Bid Documents and Addenda 1 through ? (if any), and as follows: Price ($0.00) Temporary shoring where required by $70,000 contaminated soils excavation and disposal of contaminated groundwater according to applicable government requirements Assumptions, if any, on which the Total Contract Cost is based: Not applicable. § A,1.1.6 The Total Contract Cost is based upon the following General Conditions: AIA Document A133"" — 2009 Exhibit A. Copyright © 1991, 2003 and 2009 by The American Institute of Architects, Ati rights reserved. WARNING: This AIA" Docurnent is protected by U,S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"' Document, or any portion of it, may result in severe civil and criminal penalties. and will be prosecuted to the maximum extent possible under the taw, This document was produced by AIA software at 17,42:55 ET on 02/25/2019 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (961234549) 6 AIA Document A201 — 2007, General Conditions of the Contract for Construction, as modified (Table deleted) § A.1.1.7 The Total Contract Cost is based upon the following Specifications: (Either list the Specifications here, or refer to an exhibit attached to this Agreement.) Volumes`1 through 3 issued by DLR Group dated 1/21/19, plus Addenda 1 through 2. Section See above Title Date Pages A.1.1.8 The Total Contract Cost is based upon the following Drawings: Either list the Drawings here, or refer to an exhibit attached to this Agreement:) Volumes 1 through 3 issued by DLR Group dated 1/21/19, plus Addenda 1 through 2. Number See above Title Date A.1.1.9 The Total Contract Cost is based upon the following other documents and information: ist any other documents or information here, or refer to an exhibit attached to this Agreement.) Bid Package 02.41: Demolition & Abatement and Topographical Survey (see Exhibit A) Bid Package 03.00: Foundations/Structures/Waterproofing (see Exhibit A) Bid Package 31.00; Earthwork & Utilities (see Exhibit A) Addendum #1 dated 2/8/19 Addendum #2 dated 2/19/19 ARTICLE A.2 § A.2.1 Substantial Completion Dates The required date for Substantial Completion of the Fourth Amendment Scope established by this Amendment: Not applicable. The expected completion date for the Fourth Amendment Scope is November 8, 2019, but this is not a trigger date for liquidated damages. The currently anticipated Substantial Completion date for the entire project is September 29, 2020. § A.2.2 Physical Completion Dates The required date or Physical Cornp Not applicable. § A.2,3 Final Completion Dates The required date e Not applicable. for Final Compl lion of the Fourth Amendment Scope established by this Amendment: 'on of the Fo h Amend en t Scope established by this Amendment: § A.2.4 Construction Schedule See Addendum #2 dated 2/19/19, ARTICLE A.3 Key Personnel The following named key personnel shall remain assigned for the duration of the Project unless otherwise agreed to in writing by Owner: Project Manager: Geri Urbas Project Superintendent: Tim Waters AIA Document A133T" — 2009 Exhibit A, Copyright © 1991, 2003 and 2009 by The American Institute of Architects: All rights reserved. WARNING: This AIA,, Document is protected by U.S. Copyright Law and (International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at17:42:55 ET on 02/25/2019 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (951234549) 7 Init. Project Engineer: Jeff Clark ARTICLE A,4 Contract Summary Effective Date Document Description Total Contract Cost (excl. WSST) Original Contract Preconstruction Services NTE $240,000 8/7/18 Amend. No. 1 Revises language in the Agreement at A133 Section 2.3.11.2 and A201 Section 3.90 n/a 8/7/18 Amend. No. 2 Adds JC-9 Early Abatement and Demolition Scope $122,3 7 Amend. No. 3 Adds JC-8 Early Abatement and Demolition Scope $150,091 Amend. No. 4 Adds Bid Packages 02.41 Demo & Abatement, 03.00 Foundations/Structures/Waterproofing; 31.00 Earthwork & Utilities; authorizes limited NTP for submittals and engineering and icnludes allowance for shoring and contanlninated groundwater $10,894,458 Total Contract Cost Released to date (excl. WSST) $11,406,886 OWNER (Signature) (Printed name tilid title) CONSTRUCTION MANAGER (Signatur (Printed name and title) AIA Document A133" — 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA:" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maxirnum extent possible under the law. This document was produced by AIA software at 174255 ET on 02/25/2019 under Order No.2264341377 which expires on 08/30/2019, and is not for resale. User Notes: (961234549) 8 EXHIBIT A Bid Package Description Date Issued 02,41 Demolition & Abatement 1/31/19 02.41 Demolition & Abatement Topographical Survey 12/5/18 (Topo Update) 03.00 Foundations/Structures a erproofing 2/1/19 31.00 Earthwork & Utilities 1/31/19 {AET1870044.DOCX;1/05720.000002/ 9 10 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs m/aeetg rhru Feh 15, 2019 GL) as of February 25, 2019 (recon COUNCIL REPORTING SUIL)L.-IR )'- Origina! Badger B,r,lgrr Transfer, Current Badger Com,,,inerl Badger JUSTICE CENTER We to Once CO. Re,nni„ A Co,,,,ninr'd ROM/ ining Bridget Cost nt Completiur, A E Services (both Design & CA) 8 3,278,125 $ 221,875 8 3,500,000 $ 3,141,729 $ 1,990,300 $ 1,151,429 $ 358,271 $ Permits/Fees $ 700,000 $ - $ 700,000 $ 111,317 $ 111,317 $ - $ 588,683 $ - Construction (Pre -Con, Const & Tax) $ 38,738,678 $ (11,315) $ 38,727,363 $ 563,671 $ 359,311 $ 204,360 $ 38,163,692 $ - - Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) $ 2,112,639 $ 1,815,875 $ 170,000 $ 296,721 $ 2,282,639 $ 2,112,596 $ 562,398 $ 1,967,303 $ 245,520 $ 907,835 $ 316,878 $ 1,059,468 $ 1,720,241 $ 145,293 $ $ - Contingency (incl Construction & Project) $ 6,507,731 $ (1,646,239) $ 4,861,492 $ - $ - $ - $ 4,861,492 $ - Contingency for Site Contamination (soils,hazmat) $ - $ 750,000 $ 750,000 $ - $ - $ - $ 750,000 $ Land Acquisition $ 14,133,295 $ (81,042) $ 14,052,253 $ 13,708,596 $ 13,679,370 $ 29,227 $ 343,657 $ Contingency for Land Acquisition $ 1,250,000 $ 300,000 $ 1,550,000 $ 898,962 $ 898,962 $ - $ 651,038 $ - „„„„Ti)TAT ;,; „' $ 68,536,343 $ - 8 68,536,343 $ 20,953,976 $ 18,192,614 $ 2,761,361 8 47,582,367 $ - COUNCIL REPORTING SU:1 ARI'- Original Budget Budget Transfers Current ent Budget Committed Budget FIRE STATION 51 Life III Date Coss Remain R Comn,ined Remaining Budge, Co. al Completion A/E Services (both Design & CA) $ 1,070,000 $ 222,781 $ 1,292,781 $ 1,236,572 $ 776,125 $ 460,447 $ 56,209 $ - Land Acquisition $ - $ - $ - $ - $ - $ - $ - $ Permits/Fees Construction (Pre -Con, Const & Tax) $ 234,000 $ 9,396,000 $ - $ - $ 234,000 $ 9,396,000 $ 44,557 $ 165,000 $ 34,557 $ 99,273 $ 10,000 $ 65,727 $ 189,443 $ 9,231,000 $ $ - Construction Related Costs (Intl Bond) 5 931,000 $ - $ 931,000 $ 163,241 $ 80,776 $ 82,464 $ 767,759 $ - PM Services (incl Other Professional Svcs) $ 526,000 $ - $ 526,000 $ 344,681 $ 127,981 $ 216,700 $ 181,319 $ Contingency (incl Construction &Project) $ 1,116,000 $ (222,781) $ 893,219 $ - $ - $ - $ 893,219 $ - ,. 13,273,000 $ - $ 13,273,000 $ 1,954,050 8 1,118,712 $ 835,338 $ 11,318,950 8 - COC/NCl/, REPORTING SCIi)Ll)L.AR I'- Ori Dina! Milker Badger Transers Current 8rulger Connnlne 18ud r FIRE STATION 52 s a ! ge Lie to Onre Costs r Remain Co,,,,niued x Re,noini„. Bridget x x Cosy at Completion p A/E Services (both Design & CA) Land Acquisition $ 1,415,000 $ 16,000 $ 234,222 $ 9,160 $ 1,649,222 $ 25,160 $ 1,548,449 $ 25,157 S 339,878 $ 17,157 $ 1,208,571 $ 8,000 $ 100,773 $ 3 $ - $ - Permits/Fees $ 353,000 $ - $ 353,000 $ 60,177 $ - $ 60,177 $ 292,823 $ - Construction (Pre -Con, Const & Tax) $ 13,298,000 $ 456,500 $ 13,754,500 $ 137,500 $ - $ 137,500 $ 13,617,000 $ - Construction Related Costs (incl Bond) $ 1,398,000 $ (9,160) $ 1,388,840 $ 393,815 $ 16,258 $ 377,557 $ 995,025 $ - PM Services (Intl Other Professional Svcs) $ 787,000 $ - $ 787,000 $ 532,289 $ 198,348 $ 333,941 $ 254,71 I $ - Contingency (incl Construction & Project) $ 1,343,000 $ (40,722) $ 1,302,278 $ - $ - $ - $ 1,302,278 $ T5T, .." _ $ 18,610,000 $ 650,000 8 19,260,000 $ 2,697,387 8 571,640 $ 2,125,746 8 16,562,613 $ - COUNCIL REPORTING SU:1 ARI'- Origina/Budger Budget Transfers Current Budget Committed Budget FIRE STATION 54 Life n, Date Coss Remain;; Comn,ined Reanining Budge, Co.l al Completion A/E Services (both Design & CA) $ 150,000 $ (7,000) $ 143,000 $ 132,995 $ 131,495 $ 1,500 $ 10,005 $ - Land Acquisition $ 902,668 $ 33,596 $ 936,264 $ 936,265 $ 928,165 $ 8,100 $ (1) 5 - Permits/Fees $ 20,000 $ - $ 20,000 $ 1,517 $ 1,517 $ - $ 18,483 $ - Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) $ 230,000 $ 50,000 $ - $ 1,875 $ 230,000 $ 51,875 $ 106,700 $ 33,802 $ 67,856 $ 22,798 $ 38,844 $ 11,004 $ 123,300 $ 18,073 $ $ - PM Services (incl Other Professional Svcs) $ 107,500 $ - $ 107,500 $ 106,665 $ 86,066 $ 20,599 $ 835 $ Contingency (incl Construction & Project) $ 41,832 $ (28,471) $ 13,361 $ - $ - $ - $ 13,361 $ TOTAL ""-. $ 1,502,000 $ - $ 1,502,000 $ 1,317,944 $ 1,237,897 $ 80,047 $ 184,056 $ - COUNCIL REPORTING SI M:II-IR1'- Origina!Barlger Badger Transfer, Current 81111ger Com,ninerl Badger PUBLIC M ORA'S Lift to Marc Co,s Re,nni„ A Cu,,,,nil,ed Re,nr,ining Bridget Co,t at Cmnpletio„ A/E Services (both Design & CA) $ 767,385 $ 15,000 $ 782,385 $ 318,882 $ 65,640 $ 253,241 $ 463,503 $ - Land Acquisition $ 22,000,046 $ 3,386,413 $ 25,386,459 $ 25,358,693 $ 25,344,993 $ 13,700 $ 27,766 $ - Permits/Fees $ 110,000 $ (20,000) $ 90,000 $ - $ - $ - $ 90,000 $ - Construction (Pre -Con, Const & Tax) $ 4,950,000 $ (1,895,000) $ 3,055,000 $ - $ - $ - $ 3,055,000 $ - Construction Related Costs (incl Bond) $ 529,036 $ (416,293) $ 112,743 $ 65,643 $ 50,471 $ 15,172 $ 47,100 $ - PM Services (incl Other Professional Svcs) $ 668,426 $ (348,426) $ 320,000 $ 279,832 $ 135,215 $ 144,617 $ 40,168 $ Contingency (Intl Construction & Project) $ 975,107 $ (721,694) $ 253,413 $ - $ - $ - $ 253,413 $ - ""' $ 30,000,000 $ - $ 30,000,000 $ 26,023,050 $ 25,596,319 $ 426,731 $ 3,976,950 8 - 12 Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator DATE: February 28, 2018 SUBJECT: Fire Station 51 MACC ISSUE The Council is being asked to consider allowing the Mayor to execute an amendment to the contract with Lydig Construction to increase it to $9,419,546 for the construction of Fire Station 51. Due to market conditions, the project is over budget by approximately $1,116,514. One remaining bid package is scheduled to open on March 8, 2019 and the project team will have final numbers at that time. Additionally, the Council is being asked to provide direction on alternates for the project. This memo is for information and discussion only and does not include recommendations. It is expected that recommendations will be made at the March 18, 2019 Public Safety Committee once all of the information is known to the project team. BACKGROUND As a part of the Public Safety Plan, the City has been working toward the construction of a new Fire Station 51. Early on, the City chose to use the General Contractor/Construction Management (GCCM), which allows the contractor to join the project early in the design process and inform the City and architects of cost impacts associated with design. City staff have found this to be a very productive delivery model, which has resulted in multiple steps of estimating and checking the budget in real time as decisions are made. The City has an existing contract with Lydig Construction for $435,007, which included pre -construction services and the demolition of the single-family home at the Star Nursery site initially purchased for the new location of Fire Station 54. As a part of the GCCM process, projects develop a MACC, or maximum allowable construction cost. Lydig Construction developed bid packages for all construction services for competitive bidding per State law. Bid packages were advertised and Lydig Construction worked to promote the packages to encourage a high number of bidders, which usually results in a better price for the owner. Due to the recent snow storms, some bid packages were delayed. In addition, addenda were required for some bid packages in order to clarify the services required in order to ensure the best value for the City. At this time, all bid packages have been opened with the exception of the earthwork, which will be opened and finalized on March 8, 2019. Additionally, the team is working to clarify the costs associated with getting electricity to the site. This memo will be updated prior to the March 18, 2019 Public Safety Committee with this additional information. As stated above, the costs associated with constructing Fire Station 51 have risen above the budget due to the region's market conditions. As has been previously shared with the Council and well known Tukwila City Hall • 6200 Southcenter Boulevard. Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 13 in the region, the Seattle area construction market is very busy. There are a significant number of private and public projects currently in the pipeline, which result in higher prices across the board. This is further exacerbated by this project being relatively small, resulting in less interest from contractors due to the amount of other work in the region, and a tighter budget. Below is a table of the project estimate, final bid amounts and variance. The lightly shaded items indicate items that are already a part of the existing GCCM contract and are formula -driven and tied to the overall construction costs. Negotiated Support Services includes services such as security and fencing, which are the contractor's responsibility. Both the Contractor's fee and the Specified General Conditions, which covers the contractor's personnel costs, were a part of the original RFP process when the City selected the GCCM for the Fire Station projects. Service Earthwork/Utilities/Asphalt Site Concrete Estimate $661,444 $287,922 Final Bid -Package $750,000* $391,500 Variance $103,578 Concrete and Steel Structure, and Enclosure $1,799,575 $1,798,890 ($685) Masonry Glazing Package GWB, Metal Framing and Insulation/Acoustical Ceiling Miscellaneous Package Tile, Resilient Flooring and Traffic Coatings Fencing and Gate Enclosures $253,878 $276,415 $467,883 $706,056 $35,436 $172,553 $310,097 $298,628 $523,500 $704,500 $38,500 $299,000 $56,219 $22,213 $55,617 ($1,556) $3,064 $126,447 Landscaping and Irrigation Electrical Contractor $237,778 $1,026,413 $262,451 $1,226,519 $24,673 $200,106 Mechanical $1,398,430 $1,455,361 $56,931 Allowance for Power issue Negotiated Support Services General Conditions GCCM Fee (4.5%) Contract amount — does not include tax $241,875 $183,228 $564,599 $370,898 $9,419,546 *Bid package opens on March 8, 2019, so placeholder number Before any discussion on how to address the gap, it is important that Council has the final costs in order to make an informed decision. The project team is working to value engineer some of these costs and will return on March 18, 2019 to the Public Safety Committee with final costs. At that time, staff will present options and a recommendation. In addition, the project team needs direction on the seven alternates identified during the design process. The table below lists all of the alternates and the estimated cost associated with each one. At the March 18, 2019 Public Safety Committee meeting staff will have the final costs associated with each alternate. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 14 Alternate Cost Fire hydrant in northeast corner of the rear apron $190,000 Additional paving for trailer parking $ 60,642 Four -fold doors $ 84,228 Fume hood for the shop $ 8,434 Rough in for new SCBA gear washer $ 25,128 Underground utilities for fueling station $180,648 Remainder of fueling station (this cost includes the $180 648 above) $621,970 Total alternates: $990,402 Similar to the issue above, before any discussion on how to address the gap, it is important that Council has the final costs in order to make an informed decision. The final costs for the alternates will be available by the next Public Safety Committee meeting At that time, staff will present options and a recommendation. RECOMMENDATION This information is being provided for a foundational discussion and a recommendation will be presented at the March 18, 2019 Public Safety Committee meeting. ATTACHMENTS Public Safety Plan Budget Phone: 206-433-1800 • Email: Mayor@TukwiLaWA.gov • Website: TukwilaVVA.gov 15 16 Justice Center and Fire Station 51 Bid Process Update Bottom Line • Both projects are on schedule • Market conditions continue to be an issue; Sound Transit and WSDOT alone currently working on $5.6+ Billion on current projects • Justice Center mini-MACC under budget; many large bid packages remain • Fire Station 51 over budget • The City has opportunities to address the overage at Fire Station 51 GCCM Process • City had an RFP process for GCCM services for Fire Stations and Justice Center • GCCM joins the process early to inform team on cost impacts associated with design • Once design is complete, GCCM creates specific bid packages for competitive bidding, per state law • GCCM promotes bid packages to encourage a high number of bidders • Bid packages opened at a specific time; lowest responsive bidder must be chosen 8 Justice Center Mini-MACC • Presenting the "mini-MACC" today, which includes: • Demolition and abatement • Foundations, structure and waterproofing • Earthwork and utilities • Allowance for shoring • Allowance for contaminated groundwater • Allowance for shop drawings and engineering for elevator, fire protection, mechanical and electrical • Formula -driven fees associated with the GCCM contract for negotiated support services, MACC contingency, GCCM fee and Specified General Conditions City of Tukwila Justice Center Mini-MACC PUBLIC SAFETV PLAN Demolition & Abatement Foundation/Structure/Waterproofing Earthwork and Utilities Allowance — shoring Allowance — contaminated groundwater Allowance - Shop drawings and engineering Negotiated Support Services MACC Contingency (2.5%) GCCM Fee (5%) Specified General Conditions Total Mini-MACC Contract $910,582 $4,301,047 $5,057,079 $192,995 $4,288,300 $4,874,410 $50,000 $20,000 $250,000 $221,283 $241,893 $506,944 $248,633 $10,984,458 ($717,587) ($12,747) ($182,669) ($843,003) City of Tuk Justice Center M 1 n 1- M A C C P Bpi J sice Center Contract total Washington State Sales Tax Total mini-MACC Mini-MACC under budget by: Land acquisition under budget by: Total under budget to date: $10,894,458 $1,089,446 $11,983,903 $843,003 $341,809 $1,184,812 Remaining Services to be Bid City of Tuk is Architectural casework Exterior siding Mechanical Electrical Insulation/GWB Assemblies Miscellaneous specialties and equipment Irrigation and landscaping TOTAL Bid packages remaining (does not include formula -driven fees) $18,940,632 Justice Center Budget City of Tuk LI A/E Services Permits/Fees Construction, including sales tax Construction related costs PM Services, including other professional services Contingency, including construction and project Contingency for potential contamination Land Acquisition Contingency for land acquisition TOTAL $3,500,000 S700.000 $38,727,363 $2,282,639 $2,112,596 $4,861,492 $750,000 $14,052,253 $1,550,000 $68,536,343 $3,141,729 S111.317 $563,671 $562,398 $1,967,303 $13,679,370 $898,962 $20,953,976 $358,271 S588.683 $38,163,692 $1,720,241 $145,293 $4,861,492 $750,000 $343,657 $651,038 $47,582,367 Fire Station 51 MACC • MACC includes all of the construction costs • Unknown today: • Earthwork; bid packages to be opened on March 8, 2019 • Costs associated with electricity delivery • With what we know now (earthwork estimate and allowance for electricity) Fire Station 51 is over budget by $1,116,514, though the project team is currently working on value engineering solutions to reduce the amount • Market conditions exacerbated by relatively small budget Fire Station MACC Earthwork/Uti I ities/Aspha It Site Concrete Concrete and Steel Structure, and Enclosure City of Tukwila PUBLIC SAFE PLAN $661,444 $750,000 $287,922 $391,500 $103,578 $1,799,575 $1,798,890 ($685) Masonry $253,878 $310,097 $56,219 Glazing Package $276,415 $298,628 $22,213 GWB, Metal Framing and Insulation/Acoustical Ceiling $467,883 $523,500 $55,617 Miscellaneous Package Tile, Resilient Flooring and Traffic Coatings $706,056 $704,500 ($1,556) $35,436 $38,500 $3,064 Fencing and Gate Enclosures $172,553 $299,000 $126,447 Landscaping and Irrigation $237,778 $262,451 $24,673 Electrical Contractor $1,026,413 $1,226,519 $200,106 Mechanical $1,398,430 $1,455,361 $56,931 Formula -driven costs $2,060,679 Allowance for Electrical Issue $241,875 Total $9,521,969 $1,116,514 Fire Station 51 Budget City of Tuk LI A/E Services Permits/Fees Construction, including sales tax Construction related costs PM Services, including other professional services Contingency, including construction and project Land Acquisition TOTAL $1,292,781 S234.000 $9,396,000 $931,000 $526,000 $893,219 $1,236,572 S44.557 $165,000 $163,241 $344,681 $13,273,000 $1,954,050 $56,209 S189.443 $9,231,000 $767,759 $181,319 $893,219 $1 1,318,950 Fire Station 51 Funding Options • Use contingency funds from Fire Station 51 • Use savings from Justice Center mini-MACC Fire Station 51 Alternates City of Tuk P B 11 Fire hydrant in NE corner of rear apron Additional paving for trailer parking Four -fold doors Fume hood for the shop Rough in for new SCBA gear washer Underground utilities for fueling station Remainder of fueling station Total alternates: $190,000 $60,642 $84,228 $8,434 $25,128 $180,648 $621,970 (this cost includes the $180,648 above) $990,402 8 Fire Station 51 Alternates Funding Options • Do not fund alternates • Use savings from Justice Center land acquisition budget • Use existing surplus General Fund Reserves Other Considerations • Fire Station 52 includes $750,000 alternate to build out the Administration space • Fire Station 52 likely to experience a premium similar to Fire Station 51 • Justice Center full MACC will be done this spring; remaining bids not likely to see much savings • Public Works master plan will be done in May • Currently $3M in construction budget (including tax) to retrofit Heiser building; unknown at this time what budget will be needed Next Steps • Project team will return with full information on Fire Station 51 • Project team will return with a recommendation on moving forward • Council will be asked to consider per project: • MACC (or mini-MACC) • Authority to spend funds to pay sales tax amount • Authority to spend contingency funds City of Tukwila Council Review and Actior P Bpi APRIL MAY Fire Station #5 Fire Station #52 ustice Center Public Works Facility AUGUST SEPTEMBER OCTOBER ! NOVEMBER * Target dates 34